HomeMy WebLinkAbout850318.tiff RESOLUTION
RE: APPROVE LETTER OF UNDERSTANDING FROM MANAGEMENT ADVISORS,
INC. AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Weld County Council has selected Management
Advisors, Inc. to conduct a performance audit of the Weld County
Personnel Department, and
WHEREAS, the Board of County Commissioners has been presented
with a Letter of Understanding which outlines the terms and
conditions under which services will be provided, and
WHEREAS, after review, the Board deems it advisable to
approve said Letter of Understanding from Management Advisors,
Inc. , a copy of said Letter being attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the Letter of
Understanding from Management Advisors, Inc. to conduct a
performance audit of the Personnel Department be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that Chairman be, and
hereby is, authorized to sign said Letter of Understanding.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 9th day of
December, A.D. , 1985.
BOARD OF COUNTY COMMISSIONERS
ATTEST: .„,vv:7Cuiv-t'. r WELD COUNTY, COLORADO
Weld County lerk and Recorder EXCUSED
and Clerk to the Board jkcSr, Pro-Tem
ine Johnson , Chairman
•
eputy County erk `>
APPROVED AS TO FORM: C.W. Ki
y G acy,
Lw) County Attorney E r Fra Yamaguchi
,.'' A /4
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850318
MANAGEMENT
ADVISORS, DEC, 0 4 1985
INC.
James F. Snyder, CMC
Stephen J.Yanoviak, CMC
December 4, 1985
Mr. William A. Rupp , President
Weld County Council
P.O. Box 758
Greeley, Colorado 80632
Dear Bill :
We are pleased to submit this proposal for conducting a
performance audit of Weld County ' s Personnel Department . The
purpose of this letter is to outline the terms and conditions
under which we will provide our services.
We understand that your objective is to obtain an independent ,
objective evaluation of the Personnel Department. In conducting
our review, we will utilize the Home Rule Charter, the Personnel
Policy Handbook, ordinances and any other published materials
which describe the performance expectations of the Department.
In addition, we will evaluate the Department according to
generally accepted personnel policies and practices.
Our review will focus on the following areas :
o Benefits administration
o Pay management
o Training
o Insurance carrier selection
o Insurance administration
o Safety administration
o Grievance procedures
o Personnel policies
o Computer utilization
o Hiring and dismissal practices
o Employee performance evaluation practices
o Promotion practices
In addition, we are willing to examine any other areas as
requested by the County Council or Board of Commissioners ,
provided such requests are made early in our review.
We will obtain our information from interviews within and outside
the Department. We will also review available correspondence ,
reports , records and documentation. We have already obtained
background information from discussions with you and Pat
Persichino and Dave Worden of the Personnel Department .
5300 DTC Parkway, Suite 230 • Englewood, Colorado 80111 • (303) 796-8040
Mr. William A. Rupp , President
December 4, 1985
Page two
The end-product of our work will he a written report which
addresses each area of our review. Our report will contain
statements of conditions with recommendations for improvement
where appropriate. It will be issued to Council within six weeks
from the start of our review. We will then he available for a
meeting with Council to discuss our report.
I will be the principal consultant on this assignment . If
necessary, another consultant from our staff will be assigned to
assist me. We estimate that our fees for this work including
out-of-pocket expenses will range between $6 , 500 and $7, 500. In
any event , our total charges will not exceed $7, 500 unless there
is an approved expansion of scope in writing.
We will bill for actual fees and expenses incurred , but not to
exceed $4 , 000, upon delivery of our report to Council members.
The balance of our charges will he billed at the completion of
our work and final review with the Council . Payment is due
within twenty days of invoice. Amounts past due are subject to a
late charge of one and one-half percent per month until paid .
If this letter properly states your understanding of the services
to he rendered and the terms of our engagement , please sign a
copy and return it to us.
Sincerely,
StepLJvia , CMC
President
MANAGEMENT ADVISORS , INC.
WELD COUNTY COLORADO
(� Chairman Protein
�_ `fJ g 12/9/85 Board of County Commissioners
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