HomeMy WebLinkAbout850976.tiff CONTRACT FOR FOOD SERVICES
THIS CONTRACT, made this 23rd day of December, 1985 , by and
between Weld County, Colorado, by and through THE BOARD OF COUNTY
COMMISSIONERS OF WELD COUNTY, P. O. Box 758 , Greeley, Colorado
80632 , hereinafter referred to as "County, " and SERVICE AMERICA
CORPORATION, headquartered at 88 Gatehouse Road, Stamford,
Connecticut 06902 , hereinafter referred to as "Contractor. "
WITNESSETH:
WHEREAS , County desires to contract with Contractor for food
services in the Weld County Jail, and
WHEREAS , Contractor desires to provide food services for
inmates and other persons whom the Weld County Sheriff may
designate.
NOW, THEREFORE, for and in consideration of the promises and
mutual agreements contained herein, County and Contractor hereby
agree as follows:
1 . Contract Documents: The "Contract Documents" of this
contract shall include, along with the main contract herein, all
bid documents contained in Weld County Bid Request No. 059-85 ,
which documents are attached hereto and made a part hereof by
reference. The parties hereto shall comply with all of the terms ,
conditions, and specifications contained in the contract
documents. The terms and conditions of the main contract herein
shall control in the case of any inconsistency between them and
the terms, conditions, and specifications of the bid documents.
2 . Duration: This contract shall be effective January 1 ,
1986 , through December 31 , 1986 , and is automatically renewable by
both parties each year for a term of three (3) years (36 months)
subject to price adjustments mutually agreed upon. County agrees
to allow Contractor' s management staff to be on-site at the Weld
County Jail to observe and prepare for transfer of food service
responsibility the two (2) weeks prior to January 1 , 1986 . This
contract may be terminated by either party provided a sixty-day
written notice is given to the other party. Written notice to
County must be sent to the Weld County Director of Finance and
Administrative Services, with copies to the Weld County Sheriff
and the Weld County Board of County Commissioners. Written notice
to Contractor must be sent to the Service America Corporation,
Western Zone President, with a copy to Contractor' s Senior
District Manager.
3 . Authorization: County hereby authorizes Contractor to
manage, on County ' s behalf, the food services at the Weld County
�Y/1 �� J Q.
65097bPage 1 of 5 Pages
((; , /i
Jail, 915 Tenth Street, Greeley, Colorado, and to supervise , on
County' s behalf, preparation and service of food, including
therapeutic diets, for inmates and any other persons whom the
Contracting Officer for County may designate.
4 . Facilities and Equipment: Contractor shall have full
use of County' s food production and food service facilities.
Contractor has examined said facilities and is satisfied that they
will meet the needs of Contractor for said food production and
food service. County shall provide initial inventory of
glassware, silverware, and chinaware, but Contractor shall
maintain the inventory of these items as a direct cost of said
operation.
5 . Obligations of Contractor:
a. Food Services: Contractor agrees to operate and
supervise County' s Jail food services facilities, on County' s
premises, and to supervise the furnishing of food and food
products, including therapeutic diets , for County' s inmates
and any other persons whom the contracting officers may
designate. Hours and types of service shall at all times be
under the control of County' s Contracting Officer.
b. Menus: Menus shall be submitted to County' s
Contracting Officer at least one week in advance of service
for approval. Menus shall be nutritionally adequate and
conform to any requirements made by County. Menu
change/complaint forms shall be provided to inmates when said
inmates have complaints concerning the menus. Completed
forms shall be reviewed by Contractor' s management personnel
and appropriate changes shall be made after consultation with
the contracting officers. County may at any time inspect any
or all aspects of the food service program provided by
Contractor or request menu variations.
c. Meal Delivery: Contractor shall purchase a
sufficient number of thermal trays (approximately 250) for
the delivery of food to the inmate housing area. The cost of
said trays purchased by Contractor shall be amortized over
the three-year period of this contract. County agrees to buy
back any of the unamortized tray investment should this
contract be terminated prior to December 31 , 1988 .
d. Purchase and Procurement. Purchase and procurement
of all food and food supplies utilized in the food service
department needed for the County' s jail facility, and any
other food service department services that may mutually be
agreed upon, shall be the responsibility of Contractor. In
the course of procurement, Contractor will take advantage of
discounts and cost savings through volume purchasers.
Page 2 of 5 Pages
Preference will be given to local suppliers when practical
and cost-effective.
e. Government Commodities : Government commodities
will be obtained by Contractor and used the maximum amount
allowable by law. The "determined value" will be credited to
County at 100% of the wholesale value less any delivery
charge. The "determined value" will be negotiated and
mutually agreed upon by both parties when food service
begins. Contractor will maintain separate inventory records
by item for all federal surplus commodities. Commodities in
storage will be available for inspection by state or federal
representatives.
f. Personnel : Contractor will provide and maintain
the following staff: food service manager, a.m. cook, p.m.
cook, weekend relief cook on duty at the food service
facility. Contractor will also provide administrative
support through its region and zone support management
staffs. Contractor' s personnel shall in no way be deemed to
be employees of County and shall in no way be subject to or
benefit from Weld County' s employment handbook. Contractor
will review performance and evaluate current County staff
with no obligation to retain said staff. Contractor is
responsible for the training and education, as needed, for
staff and inmate workers. Contractor' s food service manager
will coordinate with County officers on a daily basis.
Contractor' s food service manager will be responsible for:
(1) Assuring contract compliance.
(2) Budgeting of financial results.
(3) Menu revisions.
(4) Managing and training all staff.
(5) Auditing sanitation standards.
(6) Weekly management meetings.
(7) Coordinating all units.
(8) Applicable jail security requirements.
6 . Financial Arrangement: Contractor agrees to manage the
entire food service program for County Jail in accordance with the
specifications found in Weld County' s Bid Request No. 059-85 .
Each month, Contractor will submit to County officers a statement
showing the following items:
Page 3 of 5 Pages
a. Manning chart and work schedule for all employees
and inmates.
b. Meal counts indicated the number of meals prepared
(daily census plus extra meals) .
c. Weekly inventory record by item of all items in
warehouse.
d. Nutritional menu analysis showing the 18 R.D.A
nutrients.
e. A record of all surplus commodities received.
f. Copies of all forms for order and control of
surplus commodities. The per meal rate for County Jail will
be calculated each month according to the following scale:
Average Daily Population Price Per Meal
110 $1 . 415
120 1 . 359
130 1 . 294
140 1 .246
150 1 .206
160 1 . 256
170 1 . 219
180 1 . 187
190 1. 157
200 1 . 130
Compensation to Contractor will be based upon the applicable
daily per meal costs appreciable by the number of meals
served each day.
g. Health Examinations : All employees of Contractor
assigned to duty at County ' s jail food service facility must
meet applicable standards required by County Health
Department. Said employees shall maintain current health
cards which will be posted in Contractor' s supervisor' s
office. Appropriate signs and safety posters will displayed
throughout the service area emphasizing sanitation practices
and work habits.
h. Performance Bond: Contractor shall furnish a
performance bond in the sum of not less than 100% of this
contract on or before the commencement date of the service
contemplated herein.
i. Insurance: Contractor shall maintain insurance
according to Section 5 , on Page 6 of Weld County' s Bid
Page 4 of 5 Pages
Request No. 059-85 entitled "Bid Specifications/Contract Food
Service - General Specifications, " which is attached hereto
and made a part hereof by reference.
j . Indemnification: Contractor shall indemnify County
as stated in Section 4 , on Page 6 of Weld County' s Bid
Request No. 059-85 entitled "Bid Specifications/Contract Food
Service - General Specifications. "
k. Contractor' s employees will exercise due care in
the use of County food service equipment and notify County
when said equipment is in need of repair or replacement.
7 . Access to Records: Contractor will provide County
access to full and accurate accounts and records of its direct
cost as may be necessary for County to meet auditing requirements.
CONTRACTOR:
SERVICE RICA CORPORATION
a h 3�d'� By. /(7,4„.“_,
Date:
George R. Lane, President
Western Zone
ASUBS� AND SWORN to before me this 23,t/ day of
ky , 19 85 •
WITNESS my hand and official seal.
Not
OFFICIAL SEAL
My commission expires: 'ice%e GETHA MC TIERNAN
P r ^g�'`. NOTARY PUBLIC-CALIFORNIA
,. LOS ANGELES COUNTY
�1� My COMM. expires JUN 13, 19116
n � BOARD 3261' 5td'1t�'iN�IIONERS
ATTEST: ( "� WELD COUNTY, CO RADO
Weld County Clerk and Recorder B�
and Clerk to the Bo rd C airm
Q
Deputy County Clerk
Page 5 of 5 Pages
SERVICE AMERICA
CORPORATION
A subsidiary of ALLEGHENY BEVERAGE CORPORATION
December 23, 1985
Jacqueline Johnson
Board of County Commissioners of Weld County
P.O. Box 758
Greeley, Colorado 80632
Dear Ms . Johnson:
Enclosed as requested by Bruce T. Barker, Weld County Assistant
County Attorney is the duly signed and notarized contract for
food services provided for Weld County Jail by Service America
Corporation.
Sinpgrgly,
George R. Lane
President, Western Zone
GRL/ds
cc : Fred Niven
Western Zone • 3201 East 59th Street • P.O. Box 960 • Long Beach, CA 90801 • (213) 634-8100
WELD COUNTY, COLORADO
PURCHASING DEPARTMENT
BID REQUEST
NO. 059-85 Date: October 3, 1985
I . NOTICE TO BIDDERS
Sealed bids will be received at the office of the Purchasing Director, 915 10th
Street, Greeley, Colorado, until Tuesday. November 5. 1985 at 10.3(1 a m
for furnishing the Sheriff's Department of Weld County for the following
merchandise or equipment:
CONTRACT FOOD SERVICES FOR THE WELD COUNTY JAIL
II . INVITATION TO BID
Sealed bids , subject to the conditions as shown herein, are requested on the
following list of articles or services with delivery to 910 10th Avenue. Greeley. CO
the destination, and to include any charges for freight, delivery, containers , packaging,
etc. Bids must be enclosed in envelopes furnished by the Purchasing Department.
III . INSTRUCTIONS TO BIDDERS
1 . Proposals shall be typewritten or written in ink on the form prepared by the County.
Officials of corporations shall designate their official title; partners or sole
owners shall so state, giving the names of all interested parties. All corrections
or erasures shall be initialed by the person signing the bid.
2. A bidder shall not stipulate in his proposal any conditions not contained in the
specifications unless specifically requested in the special instructions . Any pro-
posal which fails to comply with the literal letter of these instructions and the
specification may be rejected forthwith.
3. When approximate quantities are stated, the County reserves the right to increase or
decrease the quantity as best fits its needs.
4. Whenever requested, samples or descriptive matter shall be filed prior to the opening
of bids.
5. In submitting the proposal , the vendor agrees that acceptance of any or all bids by
the County within a reasonable time or period constitutes a contract. No delivery
shall become due or be accepted unless a purchase order shall first have been issued
by the Purchasing Director of Weld County. It is understood that it is necessary for
all invoices to be made out to Weld County, Colorado, not to the Department securing
the merchandise.
6. It is understood that the Board of County Connnissioners of Weld County reserves the
right to reject any or all bids, to waive any informalities in bids , and to accept
the bid that, in the opinion of the Board, is to the best interests of the Board and
of the County of Weld, State of Colorado.
7. It is also understood that the Board of County Commissioners of Weld County will give
preference to resident Weld County bidders in all cases where the bids are competitive
in price and quality.
-2-
8. Discounts will be figured from the date of delivery and acceptance of the articles ,
or in the case of incorrect invoice, from the date of receipt of corrected invoice,
if this be subsequent to delivery and acceptance.
9. In determining the lowest responsible bid, the County will consider all acceptable
bids on a basis of the net price to be paid after deduction of the discount speci-
fied by the bids.
10. The successful bidder shall indemnity and save harmless Weld County against all
claims for royalties , for patents or suit for infringement thereon which may be
involved in the manufacture or use of the material to be furnished.
11 . All goods shall remain the property of the seller until delivered to and accepted
by the County.
12. These instructions, the Proposal Form and Specifications have been developed with
the hope of raising the standard of purchase negotiations to a satisfactory plane
so that all transactions will be mutually satisfactory to all concerned. Your
cooperation is invited.
GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION
Design: The equipment shall be manufacturer's latest model of production. The
equipment shall be of superior quality and suitable to the use for which
it is intended. The technical design shall be in line with the best
practice in the industry and the materials and workmanship entering into
the construction shall be of the kinds and qualities which will insure
long life, dependability and low costs of maintaining and repairing.
Standard: When the word "standard" is used in this specification to describe an
item of equipment or an assembly, it shall be construed to mean that
the item or assembly so described shall be the latest regular current
product of the manufacturer thereof, identified by a model or other
designation, without the modification or omission of any of its usual
parts or the substitution of others therefore, except as hereafter
specified, details, capacities and ratings, conforming in every respect
to the said manufacturer's catalog or other printed matter describing
the item or assembly. Standard sub-assemblies, accessories , fittings ,
and finishes shall be construed to be those which are regularly furnished
as a part of the principal unit or assembly and included in the selling
price thereof. •
REPUTABLE MANUFACTURER DEFINED:
A manufacturer who has been engaged in the business of fabricating the
equipment specified for a reasonable period of time prior to the date
set for opening of bids and who can demonstrate to the satisfaction of
the County that said manufacturer has successfully installed equipment
of the type proposed to be furnished in at least three instances and
the performance of such equipment has been satisfactory. Manufacturers
who have been engaged in the business of manufacturing said equipment
for a period of one year prior to the date fixed for opening bids shall ,
prima facie, be deemed to have been engaged in such business a reasonable
length of time.
-3-
"OR EQUAL" DEFINED
The specific equipment mentioned shall be understood as indicating the
type, function, minimum standard of design , efficiency, and quality de-
sired and shall not be construed in such a manner as to exclude man-
ufacturer's equipment of comparable quality, design, and efficiency.
PRE-DELIVERY SERVICE:
Office equipment is to be delivered, as directed, unpacked, assembled,
cleaned and adjusted for immediate use at a location designated by the
Purchasing Director. Motor vehicles and other items of equipment shall
be ready for immediate use at the time of delivery to a designated lo-
cation. The equipment shall be clean and all instruments properly ad-
justed, check inflation of tires , complete lubrication, check crankcase
for proper oil level and other servicing normally provided by dealers.
Proper state inspection seal shall be provided.
Operating and maintenance manuals shall be provided at the time of
delivery. Parts and price lists shall be included in special equipment
or when requested by the County.
ACKNOWLEDGEMENT AND DELIVERY SCHEDULE OF INITIAL ORDER:
Time is of the essence. A delivery schedule of not more than
calendar days after receipt of the order shall be deemed reasonable and
serve the best interests of the County. Proposals exceeding this schedule
will be rejected. Delivery will be made on or before
19 . The successful bidder shall acknowledge the receipt of the order
and certify delivery schedule.
GENERAL INFORMATION:
Bidders shall submit with their bids the following information pertaining
to the equipment upon which bids are submitted:
(a) Detailed equipment specifications to include the warranty.
(b) Descriptive literature.
BID REQUEST NO. 059-85
Page 4
Ms. Bette Rhoden
Purchasing Director
915 10th Street
P.O. Box 758
Greeley, CO 80632
Dear Ms. Rhoden:
The undersigned, having become familiar with the specifications for the Contract
Food Services for the Weld County Jail , hereby proposes to provide the services
to Weld County as designated in the following specifications :
Average Daily Population Price Per Meal
110 $
120 $
130 $
140 $
150 $
160 $
170 $
180 $
190 $
200 $
I certify that the above quotation is exclusive of any federal excise taxes
and all other state and local taxes.
I further certify that the items offered for intended use by Weld County will
meet all the specifications it has so indicated in this bid form.
FIRM
BUSINESS ADDRESS
CITY, STATE, ZIP CODE
TELEPHONE NO.
BID REQUEST NO. 059-85
Page 5
BY
TITLE
DATE
DOES YOUR BID MEET OUR SPECIFICATIONS? YES X NO
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. CERTIFICATE OF EXEMPTION #98-03551.
BID REQUEST NO. 059-85
Page 6
BID SPECIFICATIONS/CONTRACT FOOD SERVICE
GENERAL SPECIFICATIONS
1. The period for which food service shall be provided in accordance with these
specifications is 12 months commencing on January 1, 1986 and concluding on
December 31, 1986 but automatically renewable by both parties subject to
necessary cost adjustments mutually agreed upon.
" 2. The successful bidder (Hereinafter called "contractor") shall execute an
appropriate contract with Weld County for a term of three years (36 months)
which shall be subject to and incorporated by reference all bid documents
including the invitation, conditions and instructions , and specifications
within 10 days after the date of award of the bid.
3. The Contractor shall furnish a performance bond in a sum not less than 100%
of the contract.
4. Responsibility of Contractor:
(a) The Contractor shall assume full responsibility for and shall indemnify
the County for any damage to or loss of any County property, including
buildings, fixtures, furnishings, equipment, supplies, accessories, or
parts resulting in whole or part from any negligent acts or omissions
of the Contractor, any subcontractor, or any employee, agent, or repre-
sentative of the Contractor or the subcontractor.
(b) The contract shall defend, hold harmless, and indemnify the County
against any and all liability, claims, costs of whatsoever kind and
nature for injury to or death of any person or persons and for loss
or damage to any property occurring in connection with or in any way
incident to or arising out of the occupancy, use, service, operations,
or performance of work under the terms of this Contract, resulting in
whole or in part from the negligent acts or omissions of the Contractor,
any subcontractor, or any employee, agent, or representative of the
Contractor or subcontractor.
5. Insurance - The Contractor shall obtain and maintain continuously during the
life of the contract the following minimum limits of insurance:
(a) Workman's Compensation coverage as required by law.
(b) Comprehensive general bodily injury liability insurance coverage in
amount not less than $500,000 per occurrence.
(c) Comprehensive property damage liability insurance in an amount not less
than $300,000 per occurrence.
BID REQUEST NO. 059-85
Page 7
(d) Comprehensive automobile bodily injury and property damage liability
insurance with combined single liability of not less than $250,000.
The Contractor shall provide the County not later than the date of commence-
ment of service under the contract with certificates of insurance for the
foregoing coverages which designate Weld County as an additional insured
with respect to the Contractors s participation in the contract and which
include a provision that the coverage shall not be cancelled, terminated,
or otherwise modified without a 60 days prior written notice provided to
Weld County.
6. Contractor's Failure to Perform - The Contractor shall commence performing
the work in accordance with the specifications on January 1, 1986. Failure
to perform the work as provided herein may result in written notice to the
Contractor terminating its right to proceed as to the whole or any part of
the contract. In the event of such termination, the County may have the
services performed by other means and the Contractor shall be liable to the
County for any excess costs for such services.
7. Contracting Officer' s - The Sheriff of Weld County or his designee shall be
the Contracting Officer(s) who shall act as the agent of Weld County for
the purpose of serving as the County's contract person(s) for the Contractor,
overseeing performance and completion of the contract pursuant to its terms
and receiving, reviewing, and processing billings from the Contractor, con-
ducting periodic inspections of the food service area and reviewing menus.
8. Compensation - As full and complete compensation to the Contractor for all
food, labor, and materials furnished and all services performed pursuant
to this Agreement, the County shall pay the Contractor monthly payments
upon the submission of properly certified invoices approved by the Contracting
Officer. Compensation will be based on the applicable daily per meal costs
expressed in awarded bid proposal , appreciable by the number of meals served
each day.
Invoices must be submitted within the first five (5) working days of each
month for services provided the preceding month. Invoices must itemize the
total number of meals served each day, the number of breakfast, lunch, and
dinner meals served each day, the cost per meal for each day of the month
invoiced, as fixed by bid quote. However, per meal price quotes will be
reflected on a sliding scale. Scale to start at an Average Daily Population
of 110, with price quotes up to 200 in divisions of 10 i .e. ,
110 = $1. 15
120 = $1. 13
130 = $1. 15
140 = $1. 17
150 = $1.16
BID REQUEST NO. 059-85
Page 8
9. Compliance with Laws and Regulations - The Contractor shall fully comply
with all federal , state, and local rules and regulations which may be
applicable to the work performed by the Contractor.
10. Taxes, Licenses, and Permits - The Contractor shall pay all applicable
taxes including sales and excise taxes and shall obtain and keep current
all necessary licenses and permits.
1/11. This contract may be terminated by either party provided a sixty (60) day
written notice is given to the other party. Written notice to the County
must be sent to the Director of Finance, with copies to the Sheriff and the
Board of County Commissioners.
12. The bidder shall provide a clear, complete, concise, and accurate technical
description of the proposed system. The package shall include, but not be
limited to, descriptions of all services required by the specifications.
13. The Contractor shall be prepared to make both verbal and written presenta-
tions to the Weld County Commissioners.
14. The Contractor will provide with his bid, outlines of the structure of
his organization and of the personnel to be employed to provide said con-
tracted services along with individual job descriptions and levels of
responsibility to the Contracting Officer. (Span of control , chain-of-
command, management philosophy, harmony of operation with contracting entity)
Bid is to include continued employment of existing kitchen personnel as dic-
tated by Contractor's staffing requirements providing those employees meet
Contractor's employment criteria and providing those employees wish to
transfer employment to the contracting entity.
15. The Contractor will include with the proposal , one copy of the latest
published annual report for the company or submit satisfactory written
evidence of the financial stability of the organization.
BID REQUEST NO. 059-85
Page 9
SERVICE SPECIFICATIONS
1. General Information
(a) These specifications cover food services for the term of the contract.
All services to be performed under the contract shall be performed
within the area of the Weld County Sheriff's Office.
(b) Services performed under this contract shall be subject to inspection
and approval of the Contracting Officer(s). or their designee.
(c) All necessary foods, supplies, paper products , and cleaning supplies
will be furnished by the Contractor.
(d) Electrical power will be furnished by the County at existing power
outlets for the Contractor's use to operate such equipment as is
necessary in the conduct of its work. Hot and cold water will be made
available to use as necessary for that purpose.
(e) Storage space will be provided for use by the Contractor for storing
supplies, equipment, and limited personal property. The County will
not be responsible for any loss of, or damage to, the Contractor's
supplies , materials, equipment, or the personal belongings of its
employees caused by fire, theft, accident, or otherwise.
2. Conduct of Contractor's Employees
(a) Contractor's employees will be subject to a background investigation
at the discretion of the Sheriff.
(b) The Sheriff shall be advised of any Contractor' s employees charged with
any crime during the life of the contract.
(c) The Contractor shall prohibit its employees from personal use of
telephone or office equipment provided for official County business.
(d) The Contractor shall instruct its employees as to the strict necessity
for security within the facility, and that all rules and regulations
established by the Weld County Sheriff's Office shall be adhered to.
(e) All Contractor personnel , including employees, Subcontractors, agents,
or representatives of the Contractor or Subcontractor, will be required
to wear identification badges issued by the Sheriff's Department. Ad-
mission to any portion of the facility will be granted only with the
appropriate identification badge.
BID REQUEST NO. 059-85
Page 10
(f) The Contractor shall require its employees to comply with the Weld
County Sheriff's rules and regulations as they relate to the activities
or functions governing the health, welfare, and security of the facility
and its employees and inmates. No person suffering from any infections
or contagious diseases will be assigned to duty including handling of
or serving of food.
(g) No food, supplies , materials, or equipment provided, acquired, or utilized
in the performance of the contract shall be removed from the corrections
facility for personal use or used in any manner not provided within the
contract.
3. Services Provided by Contractor
(a) Prepare meals as specified herein.
(b) Purchase of all food, paper, and cleaning products, and supplies necessary
for the performance of the contract.
(c) Perform regular routine cleaning of the kitchen area including all equip-
ment and fixtures therein sufficient to continuously maintain such area,
equipment, and fixtures in a clean, sanitary condition as specified by
the County Health Department and other applicable Federal and State laws.
(d) Maintain such daily, weekly, and/or monthly records of its services
provided as the Contracting Officers may require.
(e) Provide continuous general supervision of its employees and those
inmate trustees assigned to kitchen duty.
(f) Provide staff support services as it and the Contracting Officers agree
upon.
(g) Conduct food preference surveys among the inmates when requested by the
Contracting Officers.
(h) Provide a qualified nutrition consultant on its staff for consultation
and review of menus.
(i) Provide facilities design assistance and prepare kitchen equipment specifi-
cations as requested by the Contracting Officer.
(j) Develop an operational system consistent with the operational plans of the
Weld County Sheriff's Office.
(k) Provide a thermal tray system of delivery of food to the inmate housing
area. Trays to be purchased by the County on a three-year lease/purchase
agreement with said cost to be amortized over this same three-year period.
Amount of trays to be bid - 250.
•
BID REQUEST NO. 059-85
Page 11
•
(1) Maintain an open line of communication between its staff and the Con-
tracting Officer(s) .
4. Services Provided by the County
(a) Maintain and replace as necessary, kitchen fixtures, equipment, and
lamps.
(b) Provide inmate-trustee labor to perform:
(1) floor cleaning
(2) wall washing
(3) trash removal
(4) meal delivery to inmates
(5) retrieval of food trays, utensils , and containers from the inmate
housing area
(6) washing of trays, cups, utensils, pots, and pans
(7) assistance in preparation of sack lunches for work release inmates
(c) Provide equipment, facilities, and all utilities.
(d) Provide extermination and pest control measures as necessary.
BID REQUEST NO. 059-85
Page 12
RAW FOOD SPECIFICATIONS
Contractor shall have the responsibility of purchasing all food for the County
Jail Food Service Program. Food stuffs will be purchased through Contractor's
suppliers and not through County contracts.
1. Beef, veal , and lamb shall be of at least USDA Choice.
2. Poultry shall be at least of USDA Grade A.
3. Canned fruits and vegetables shall be of at least USDA Grade C or
Standard.
4. Frozen fruits and vegetables shall be of at least USDA Grade B.
5. Fresh produce shall be of at least USDA No. 2.
6. Dairy products shall be of a least USDA Grade A.
7. Eggs shall be at least USDA Grade A Medium.
8. Frozen fish and seafood must be a nationally distributed brand, packed
under continuous government inspection.
BID REQUEST NO. 059-85
Page 13
MEAL SPECIFICATIONS
1. Meal Preparation
(a) All meals shall consist of a meat portion, vegetable, potatoes , bread
and butter, dessert, and beverage.
(b) Inmate caloric intake will be 2,600 to 2,800 calories a day.
(c) The Contractor shall provide special diets as requested by Weld County
Sheriff's Office Medical Section.
(d) The average inmate count per meal is 113.
(e) Contractor shall provide sack lunches as needed to work release inmates.
2. Meal Schedule
(a) Breakfast 0730 - 0830 hours.
(b) Lunch 1130 - 1330 hours.
(c) Dinner 1630 - 1730 hours.
(d) All serving and removing of trays for breakfast, lunch, and dinner will
be completed within a sixty (60) minute time period starting when the food
leaves the kitchen.
3. Surplus Food
(a) The Contractor agrees to assist Weld County Sheriff's Office in attempting
to secure surplus food items when minimum quality standards are satisfied
and when costs of a given surplus item are less than that available to
the Contractor.
(b) If surplus food is used, the Contractor agrees to fully utilize all
appropriate surplus food commodities obtained by the Weld County Sheriff's
Office from the U.S. Department of Agriculture. The Contractor's use of
monthly surplus commodity foods shall be reflected in the monthly report
and shall be deducted from the amount billed each month as agreed upon by
both parties.
4. Knife Security
(a) The Contractor agrees that all knives and kitchen utensils shall be
counted and locked for safe keeping every night.
BID REQUEST NO: 059-85
FOR: CONTRACT FOR FOOD SERVICES FOR WELD COUNTY JAIL - Sheriff's Dept.
Bids to be presented on Wednesday, November 6, 1985 to be considered
for approval on Monday, November 25, 1985:
BIDDERS
Service America Corporation
3131 Oakland Street
Aurora, CO 80010
ARA Services , Inc.
650 California Street, Suite 2121
San Francisco, CA 94108
Canteen Corporation
1430 Merchandise Mart
Chicago, IL 60654
Szabo Food Service, Inc.
2000 Spring Road, Suite 300
Oak Brook, IL 60521
After careful review of the specifications, the Weld County Commissioners
awarded the contract to Service America Corporation for the period of
January 1, 1986 - December 31 , 1986 automatically renewable by both parties
subject to price adjustments mutually agreed upon for a term of three years.
WELD COUNTY, COLORADO
BY
Bet e Rho n
P rchasi Director
November 25, 1985
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