HomeMy WebLinkAbout860875.tiff RESOLUTION
RE: APPROVE IMPACT ASSISTANCE CONTRACT BETWEEN WELD COUNTY AND
COLORADO DEPARTMENT OF LOCAL AFFAIRS AND AUTHORIZE CHAIRMAN
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, pursuant to Sections 39-29-101 to 114, and Sections
34-63-101 and 102 , CRS , as amended, Impact Assistance Funds were
created, which are to be administered by the Department of Local
Affairs, and
WHEREAS, a Contract for Impact Assistance Funds between Weld
County, Colorado, and the Colorado Department of Local Affairs has
been presented to the Board, and
WHEREAS, after study and review, the Board deems it advisable
to approve said Contract, a copy being attached hereto and
incorporated herein by reference, and
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the Contract for
Impact Assistance Funds between Weld County and the Colorado
Department of Local Affairs be, and hereby is , approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is, authorized to sign said Contract.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 3rd day of
September, A.D. , 1986 .
nn ..L_ BOARD OF COUNTY COMMISSIONERS
ATTEST: ( Q 2C , J WELD COUNTY, COLORADO
Weld County Clerk and Recorder EXCUSED
and Clerk to the Boa Jacqueline •. nson , airman
• _ La y, ''r• em
eputy County
APP VE/D/AAS TO FORM: ene R.rraantner
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County Attorney
860875
Form 6-AC-02A DEPARTMENT OR AGENCY NUMBER
302ccao
CONTRACT ROUTING NUMBER
EIAF #1137 g7_Obad
CONTRACT (y/re 2• -1 y
THIS CONTRACT, made this /Y'day of -,•2 19 by and between the
State of Colorado for the use and benefit of the Department of '' Local Affairs. 1313 Sherman
Strppt flenvpr.. Color-Ado
hereinafter referred to as the State, and .2 Weld County
hereinafter referred to as the contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available for payment in Fund Number Jc0
G/L Account Number'CO/77 , Contract Encumbrance Number C8570'al and
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate
agencies: and
WHEREAS, the State desires to assist state agencies , school
districts , local governments and political subdivisions of the State
that are experiencing social and economic impacts resulting from the
development of energy resource industries in Colorado ; and
WHEREAS , pursuant to 39-29-101 to 114 , and 34-63-101 and 102 ,
C . R . S . , 1973 , as amended , Impact Assistance Funds are created , which
are to be administered by the Department of Local Affairs ; and
WHEREAS , applications for distributions from the Local Government
Severance Tax Fund and the Mineral Impact Fund have been received by
the Department of tocal Affairs ; and
WHEREAS , the Executive Director desires to distribute said funds
pursuant to law ; and
WHEREAS , the Contractor is an eligible political subdivision to
receive energy impact assistance ;
NOW THEREFORE it is hereby agreed that :
1 . Area Covered . The Contractor shall perform and accomplish
all the necessary work and services provided under this Contract ,
as described in the attached Exhibit A , which is incorporated herein
and made part of this Contract by reference , in connection with and
respecting the following area or areas : Weld County
2 . Scope of Services . In consideration for the monies to be
received from the State , the Contractor shall do, perform, and carry
out , in a satisfactory and proper manner , as determined by the State ,
all work elements as indicated in the " Scope of Services" , set forth
in the attached Exhibit A, hereinafter referred to as the "Project " .
Work performed prior to the execution of this Contract shall not be
considered part of this Project .
3 . Responsible Administrator . The performance of the services
required hereunder shall be under the direct supervision of
Don Warden, Finance Director, an employee or agent of Contractor ,
who is hereby designated as the administrator-in-charge of this
Project . At any time the administrator-in -charge is not assigned
to this Project , all work shall be suspended until the Contractor
assigns a mutually acceptable replacement administrator-in -charge
and the State receives notification of such replacement assignment .
4 . Time of Performance . This Contract shall become effective
upon proper execution of this Contract . The Project contemplated
herein shall commence as soon as practicable after the execution of
this Contract and shall be undertaken and performed in the sequence
set forth in the " Time of Performance" in the attached Exhibit A .
Expenses incurred by the Contractor in association with said Project
prior to execution of this Contract shall not be eligible expendi -
tures . The Contractor agrees that time is of the essence in the
Page 1 of pages
Revised 2/83
performance of its obligations under this Contract , and that
completion of the Project shall occur no later than the termination
date set forth in the Time of Performance .
5 . Compensation and Method of Payment . The State agrees to pay
to the Contractor , in consideration for the work and services to be
performed , a total amount not to exceed TWENTY FIVE THOUSAND AND
NO/100 Dollars ( $ 25, 000. 00 ) .
The method and time of payment shall be made in accordance with the
" Payment Schedule" set forth in Exhibit A .
6 . Accounting . At all times from the effective date of this
Contract until completion of this Project , the Contractor shall main-
tain properly segregated books of State funds , matching funds , and
other funds associated with this Project . All receipts and expendi -
tures associated with said Project shall be documented in a detailed
and specific manner , and shall accord with the "Budget" set forth in
Exhibit A . Contractor may adjust budgeted expenditure amounts up to
ten percent ( 10%) within said Budget without approval of the State .
Adjustments of budget expenditure amounts in excess of ten percent
( 10%) must be authorized by the State in an amendment to this Con-
tract properly executed and approved pursuant to the State Fiscal
Rules . In no event shall the State ' s total consideration exceed the
amount shown in Paragraph 5 above .
a . Unless otherwise provided in this Contract , if
Exhibit A provides for more than one payment by
the State , the initial payment set forth in the
Payment Schedule shall be made as soon as practi -
cable after proper execution of this Contract . The
Contractor shall initiate all subsequent payment
requests by submitting documented proof of proper
expenditure of State funds thus far received to a
contract monitor designated by the State.
b . The Contractor shall request the final payment , which
is the amount withheld by the State until the Project
is complete , for the Project by submitting to the
contract monitor a detailed cost accounting of all
State funds received and expended towards completion
of the Project . Upon determining to its satisfaction
that all funds received by the Contractor have been
properly spent towards accomplishment of the Project ,
the State shall promptly make final payment to the
Contractor .
c . Within ninety ( 90) days of completion of the Project ,
the Contractor shall submit to the contract monitor a
detailed cost accounting of expenditures of the final
payment received from the State . Any State funds not
expended in connection with the Project shall be
remitted to the State at that time.
7 . Audit . The State or its authorized representative shall have
the right to inspect , examine , and audit Contractor ' s records , books
and accounts , including the right to hire an independent Certified
Public Accountant of the State ' s choosing and at the State ' s expense
to do so . Such discretionary audit may be called for at any time and
for any reason from the effective date of this Contract until five
( 5 ) years after the date final payment for this Project is received
by the Contractor , provided that the audit is performed at a time
convenient to the Contractor and during regular business hours .
Whether or not the State calls for a discretionary audit as provided
for in this paragraph , if the Project is accomplished within a single
fiscal year of the Contractor , the Contractor shall , at the conclu-
sion of the Project , and in addition to any other reports required ,
submit a report and auditor ' s statement of the Project account to the
r ry r-
Page 2 of 7 pages
Office of Impact Assistance in the Department of Local Affairs . Such
report shall be prepared in conjunction with Contractor ' s regular
yearly audit , and must be submitted within six (6 ) months after the
close of the then current Contractor ' s fiscal year.
8 . Personnel . The Contractor represents that he has , or will
secure at his own expense , unless otherwise stated in Exhibit A,
all personnel , as employees of the Contractor, necessary to perform
the work and services required to be performed by the Contractor
under this Contract . Such personnel may not be employees of or have
any contractual relationship with the State . All of the services
required hereunder will be performed by the Contractor or under his
supervision , and all personnel engaged in the work shall be fully
qualified and shall be authorized under State and local law to per-
form such services .
9 . Termination of Contract for Cause . If , through any cause ,
the Contractor shall fail to fulfill in a timely and proper manner
his obligations under this Contract , or if the Contractor shall
violate any of the covenants , agreements , or stipulations of this
Contract , the State shall thereupon have the right to terminate this
Contract for cause by giving written notice to the Contractor of such
termination and specifying the effective date thereof , at least five
( 5 ) days before the effective date of such termination . In that
event , all finished or unfinished documents , data, studies , surveys ,
drawings , maps , models , photographs , and reports or other material
prepared by the Contractor under this Contract shall , at the option
of the State, become its property , and the Contractor shall be
entitled to receive just and equitable compensation for any satis-
factory work completed on such documents and other materials .
Notwithstanding the above , the Contractor shall not be relieved
of liability to the State for any damages sustained by the State by
virtue of any breach of the Contract by the Contractor , and the State
may withhold any payments to the Contractor for the purpose of setoff
until such time as the exact amount of damages due the State from the
Contractor is determined .
10 . Termination for Convenience of State . The State may termi -
nate this Contract at any time the State determines that the purposes
of the distribution of State monies under the Contract would no
longer be served by completion of the Project . The State shall
effect such termination by giving written notice of termination to
the Contractor and specifying the effective date thereof , at least
twenty ( 20) days before the effective date of such termination . In
that event , all finished or unfinished documents and other materials
as described in Paragraph 9 above shall , at the option of the State ,
become its property . If the Contract is terminated by the State as
provided herein , the Contractor will be paid an amount which bears
the same ratio to the total compensation as the services actually
performed bear to the total services of the Contractor covered by
this Contract , less payments of compensation previously made : Pro-
vided , however , that if less than sixty percent ( 60%) of the services
covered by this Contract have been performed upon the effective date
of such termination , the Contractor shall be reimbursed ( in addition
to the above payment ) for that portion of the actual out-of-pocket
expenses ( not otherwise reimbursed under this Contract ) incurred by
the Contractor during the Contract period which are directly attri -
butable to the uncompleted portion of the services covered by this
Contract . If this Contract is terminated due to the fault of the
Contractor , Paragraph 9 hereof relative to termination shall apply.
11 . Changes . The State may, from time to time , require changes
in the scope of services of the Contract to be performed hereunder .
However , this Contract is intended as the complete integration of all
understandings between the parties , at this time , and no prior or
contemporaneous addition , deletion , or other amendment hereto shall
C977.;
Page 3 of 7 pages
have any force or effect , whatsoever , unless embodied in a written
contract amendment incorporating such changes , including any increase
or decrease in the amount of monies to be paid to the Contractor ,
executed and approved pursuant to the State ' s Fiscal Rules .
12 . Reports . At least two ( 2 ) copies of all reports prepared as
a result of the Project will be submitted to the Office of Impact
Assistance in the Department of Local Affairs within two (2 ) weeks of
completion of such reports .
13 . Indemnification . Contractor , in consideration for State ' s
promises herein set forth , promises to indemnify, save and hold harm-
less and defend State , and all of its employees and agents , acting
officially or otherwise , from any and all liability, claims , demands ,
actions, debts and attorney fees arising out of , claimed on account
of , or in any manner predicated upon loss or damage to the property
of and injuries to, or death of all persons whatsoever , which may
occur , or is sustained in connection with the performance of this
Contract , or by conditions created thereby , or based upon any viola-
tion of any statute , ordinance , or regulation , and the defense of any
such claims or actions .
14 . Employment Referrals . The Contractor shall accept and require
that all subcontractors accept , from either the Job Training
Partnership Act Service Delivery Area employment and training agency
or the Job Service Center in the area , referrals as candidates for
filling vacant job positions supported by or created as a result of
funds provided by the State under this contract .
15 . Conflict of Interest .
a . No employee of the Contrctor shall perform or
provide part-time services for compensation ,
monetary or otherwise , to a consultant or con-
sultant firm that has been retained by the
Contractor under the authority of this Contract .
h . The Contractor agrees that no person at any time
exercising any function or responsibility in
connection with this Project on behalf of the
Contractor shall have or acquire any personal
financial or economic interest , direct or indirect ,
which will be materially affected by this Contract ,
except to the extent that he may receive compensa-
tion for his performance pursuant to this Contract .
c . A personal financial or economic interest includes ,
but is not limited to:
i ) any business entity in which the person has
a direct or indirect monetary interest ;
ii ) any real property in which the person has a
direct or indirect monetary interest ;
iii ) any source of income, loans , or gifts received
by or promised to the person within twelve (12)
months prior to the execution date of this
Contract ;
iv ) any business entity in which the person is a
director , officer , general or limited partner ,
trustee , employee , or holds any position of
management .
For purposes of this subsection , indirect investment or interest
means any investment or interest owned by the spouse , parent ,
brother, sister , son , daughter , father- in-law , mother- in-law , brother-
in- law , sister-in-law , son-in -law , or daughter- in -law of the person ,
by an agent on his/her behalf , by a general , limited , or silent part-
ner of the person , by any business entity controlled by said person ,
or by a trust in which he/she has substantial interest . A business
entity is controlled by a person if that person , his/her agent , or a
relative as defined above possesses more than fifty percent ( 50%) of
Page 4 of 7 pages
the ownership interest . Said person has a substantial economic
interest in a trust when the person or an above-defined relative has
a present or future interest worth more than One Thousand Dollars
($1 ,000 .00) .
d . In the event a conflict of interest , as described
in this Paragraph 15 , cannot be avoided without
frustrating the purposes of this Contract , the
person involved in such a conflict of interest
shall submit to the Contractor and the State a
full disclosure statement setting forth the details
of such conflict of interest . In cases of extreme
and unacceptable conflicts of interest , as deter-
mined by the State , the State reserves the right
to terminate the Contract for cause , as provided
in Paragraph 9 above. Failure to file a disclosure
statement required by this Paragraph 15 shall con-
stitute grounds for termination of this Contract
for cause by the State .
16 . Compliance with Applicable Laws . At all times during the
performance of this Contract , the Contractor shall strictly adhere to
all applicable federal and State laws that have been or may hereafter
be established .
17 . Severability . To the extent that this Contract may be
executed and performance of the obligations of the parties may be
accomplished within the intent of the Contract , the terms of this
Contract are severable , and should any term or provision hereof be
declared invalid or become inoperative for any reason , such invalid-
ity or failure shall not affect the validity of any other term or
provision hereof . The waiver of any breach of a term hereof shall
not be construed as waiver of any other term.
18 . Binding on Successors . Except as herein otherwise provided ,
this agreement shall inure to the benefit of and be binding upon the
parties , or any subcontractors hereto , and their respective successors
and assigns .
19 . Assignment . Neither party , nor any subcontractors hereto ,
may assign its rights or duties under this Contract without the prior
written consent of the other party.
20 . Limitation to Particular Funds . The parties hereto expressly
recognize that the Contractor is to be paid , reimbursed , or otherwise
compensated with funds provided to the State for the purpose of con-
tracting for the services provided for herein , and therefore , the
Contractor expressly understands and agrees that all its rights ,
demands and claims to compensation arising under this Contract are
contingent upon receipt of such funds by the State . In the event
that such funds or any part thereof are not received by the State ,
the State may immediately terminate this Contract .
21 . Minority Business Enterprise Participation . It is the policy
of the State of Colorado that minority business enterprises shall have
the maximum practicable opportunity to participate in the performance
of its construction grant contracts . The Contractor agrees to use its
best efforts to carry out this policy to the fullest extent practi -
cable and consistent with the efficient performance of this Contract .
As used in this Contract , the term "minority business enterprise"
means a business , at least 50 percent ( 50%) of which is owned by
minority group members or , in the case of publicly owned businesses ,
at least 51 percent ( 51%) of the stock of which is owned by minority
group members . For the purposes of this definition , minority group
members are Negroes or Black Americans , Spanish-speaking Americans ,
Asian Americans , American Indians , American Eskimos and American
Aleuts . The Contractor may rely on written representations by
bidders , contractors , and subcontractors regarding their status as
minority business enterprises and need not conduct an independent
investigation .
Page 5 of 7 pages
Form 6-AC-02B SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. This contract shall not be deemed valid until it shall have been approved by the Controller of the State of
Colorado or such assistant as he may designate. This provision is applicable to any contract involving the pay-
ment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted and otherwise made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction, erection,
repair, maintenance, or improvement of any building, road, bridge, viaduct, tunnel, excavation or other public
works for this State,the contractor shall,before entering the performance of any such work included in this con-
tract, duly execute and deliver to and file with the official whose signature appears below for the State, a good
and sufficient bond or other acceptable surety to be approved by said official in a penal sum not less than one-
half of the total amount payable by the terms of this contract. Such bond shall be duly executed by a qualified
corporate surety,conditioned for the due and faithful performance of the contract,and in addition,shall provide
that if the contractor or his subcontractors fail to duly pay for any labor, materials, team hire, sustenance, pro-
visions,provendor or other supplies used or consumed by such contractor or his subcontractor in performance of
the work contracted to be done,the surety will pay the same in an amount not exceeding the sum specified in the
bond, together with interest at the rate of eight per cent per annum. Unless such bond, when so required, is
executed, delivered and filed, no claim in favor of the contractor arising under this contract shall be audited,
allowed or paid. A certified or cashier's check or a bank money order payable to the Treasurer of the State of
Colorado may be accepted in lieu of a bond. This provision is in compliance with 38-26-106 CRS, as
amended.
INDEMNIFICATION
4. To the extent authorized by law, the contractor shall indemnify, save and hold harmless the State, its
employees and agents,against any and all claims,damages,liability and court awards including costs,expenses,
and attorney fees incurred as a result of any act or omission by the contractor,or its employees,agents,subcon-
tractors, or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957,
as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402.
CRS 1982 Replacement Vol.),and as required by Executive Order,Equal Opportunity and Affirmative Action,
dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or
sub-contracts.
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of
race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or
age.The contractor will take affirmative action to insure that applicants are employed,and that employees
are treated during employment, without regard to the above mentioned characteristics. Such action shall
include,but not be limited to the following: employment,upgrading,demotion,or transfer, recruitment or
recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selec-
tion for training, including apprenticeship. The contractor agrees to post in conspicuous places, available
to employees and applicants for employment,notices to be provided by the contracting officer setting forth
provisions of this non-discrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to
race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical
handicap, or age.
(3) The contractor will send to each labor union or representative of workers with which he has collective
bargaining agreement or other contract or understanding, notice to be provided by the contracting officer,
advising the labor union or workers' representative of the contractor's committment under the Executive
Order,Equal Opportunity and Affirmative Action,dated April 16, 1975,and of the rules,regulations,and
relevant Orders of the Governor.
(4) The contractor and labor unions will furnish all information and reports required by Executive Order,
Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of
the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the con-
tracting agency and the office of the Governor or his designee for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
(5) A labor organization will not exclude any individual otherwise qualified from full membership rights in
such labor organization.or expel any such individual from membership in such labor organization or dis-
criminate against any of its members in the full enjoyment of work opportunity, because of race, creed,
color, sex, national origin, or ancestry.
(6) A labor organization,or the employees or members thereof will not aid, abet, incite,compel or coerce
the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from
complying with the provisions of this contract or any order issued thereunder;or attempt,either directly or
indirectly, to commit any act defined in this contract to be discriminatory.
395-53-01-1022 page_6_ of_—Z_ pages y,-•
Revised 11-85
DC-I460a-t5 .
•
Form 6-AC-02C
(7) In the event of the contractor's non-compliance with,the non-discrimination clauses of this con- '
tract or with any of such rules, regulations, or orders,this contract may be cancelled, terminated or sus-
pended in whole or in part and the contractor may be declared ineligible for further State contracts in
accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative
Action of April 16, 1975 and the rules, regulations,or orders promulgated in accordance therewith,and
such other sanctions as may be imposed and remedies as may be invoked as provided in Executive
Order, Equal Opportunity and Affirmative Action of April 16. 1975,or by rules, regulations-or orders
promulgated in accordance therewith, or as otherwise provided by law,
(8) The contractor will include the provisions of paragraph(I) through(8) in every sub-contract and
subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to
Executive Order. Equal Opportunity and Affirmative Action of April 16, 1975,so that such provisions
will be binding upon each subcontractor or vendor. The contractor will take such action with respect to •
any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing
such provisions, including sanctions for non-compliance: provided, however, that in the event the con-
tractor becomes involved in,or is threatened with, litigation with the subcontractor or vendor as a result
of such direction by the contracting agency, the contractor may request the State of Colorado to enter
into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE •
6 a. Provisions of 8-17-101 & 102,CRS for preference of Colorado labor are applicable to this contract if public
works within the State are undertaken hereunder and are financed in whole or in part by State funds.
b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be
allowed a preference against a non-resident bidder from a state or foreign country equal to the preference given or
required by the state or foreign country in which the non-resident bidder is a resident. If it is determined by the
officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federal funds
which would otherwise be available or would otherwise be inconsistent with requirements of federal law, this sub-
section shall be suspended, but only to the extend necessary to prevent denial of the moneys or to eliminate the
inconsistency with federal requirements (section 8-19.101 and 102, CRS).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the
interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incor-
porated herein by reference which provides for arbitration by any extra-judi,::al body or person or which is other-
. wise in conflict with said laws, rules and regulations shall be considered nu:1 and void. Nothing contained in any
provision incorporated herein by reference which purports to negate this or a::;: other special provision in whole or
in part shall be valid or enforceable or available in any action at law whether h,
in of complaint-defense or other-
wise. Any provision rendered null and void by the operation of this provisio:, will not invalidate the remainder of
this contract to the extent that the contract is capable of execution.
8. At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable
•
federal and state laws, rules and regulations that have been or may hereafter be established.
9. The signatories hereto aver that they are familiar with 18.8-301. et. seq., i Bribery and Corrupt Influences)
and 18-8-401, et. seq.,(Abuse of Public Office), CRS 1978 Replacement Vol., and that no violation of such pro-
visions is present.
10. The signatories aver that to their knowledge, no state employee has a personal or beneficial interest what-
soever in the service or property described herein:
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above
written.
Contractor
(Full Legal N me) STATE OF COLORADO
RICHARD D. LAMM, GOVERNOR
By
•f lurlvh Diµtt'r014
Board of County Commissioners
•
Position (Title) Chairman Pro—Tem
e Y-4/000 -eL3 DEPARTMENT
>„Y, ati.uni. ..m„,or Xeihra,I U ..,.m w, OF Local Affairs
Veld tx nTvp:)Cferk and Recn.r4 l.IfLe uo' •
Attest (Seal
• . N,u< >Yv<,.ry.or t Yin,u.m. ru.Nt ',flinty entry
APPROVALS •
ATTORNEY 4 jfRA ODO CONTR LL L.
(\
�y �� Ir�1� i By r� JAM A. STROUP
G al Larsel Services
'•11!01 iauian,ra 1•86Iry< *Sot imw �nmw'a e,,,,, 7 raycs
,W' ix q:N.,n
EXHIBIT A
Scope of Services and Payment Schedule
1anix;. ,nr -;
EIAF #1137
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. Scope of Services
The Project consists of developing an information management system which
has the capability of collecting and storing oil and gas well information
within the County. Specifically, the system will have the capacity to
monitor oil and gas well production, indicate changes in the status of
wells, record new wells and ownership on a monthly basis, collect and
report information used in the assessment and tax collection process,
collect information on oil rig activity and develop reports to inform the
County Planning and Engineering Departments of new well activity.
Impact Assistance funds will be used for development costs which will
include funding personnel expert in computer software analysis and
development, computer equipment costs, purchase of magnetic tapes and data
acquisition from the State Oil and Gas Commission. The Contractor at its
option may perform this Project using its own employees or retain qualified
computer consultants.
The Contractor may enter into subcontract(s) with qualified consultant(s)
to perform this Project. The Contractor will select subcontractor(s) in
accordance with applicable procurement procedures.
The Impact Assistance contribution shall not exceed $25,000. All project
costs in excess of $25,000 will be the responsibility of the Contractor.
Copies of any and all subcontracts entered into by the Contractor to
accomplish this Project will be submitted to the Department of Local
Affairs, Office of Impact Assistance, upon execution, and any and all
contracts entered into by the Contractor shall comply with all applicable
federal and Colorado State laws and shall be governed by the laws of the
State of Colorado notwithstanding provisions therein to the contrary.
2. Time of Performance
The Project shall commence upon execution of this contract. The contract
will expire on September 30, 1987 except that the contract may be extended
a maximum of 12 months subject to the mutual agreement of the State and the
Contractor. A request for extension by the Contractor shall be submitted
to the State at least 30 days prior to the expiration of the Contract with
a full justification for the extension request. If approved by the State,
written notification will be provided to the offices of the State
Controller and the State Attorney General.
3. Budget
REVENUE EXPENDITURES
Impact Assistance Funds $25,000 Personnel (Project Manager, $24,050
Analyst and Programmer)
Equipment, Tapes and Data 950
Acquisition
TOTAL $25,000 TOTAL $25,000
4. Payment Schedule
I. $20,000 Within thirty (30) days of execution of this Contract.
II. 5,000 Final payment to be made upon the completion of the
Project. The Contractor will submit a final financial
report documenting the expenditure of all Impact Assistance
funds for which payment has been requested. In addition, a
narrative report detailing the results of the Project will
be submitted by the Contractor and approved by the State
before funds are released.
$25,000 TOTAL
Requests for payments will be initiated by the Contractor in accordance with
the provisions of Paragraph 6 of the main body of this contract.
5. Contract Monitoring
The Department of Local Affairs, Office of Impact Assistance will monitor
this Project on an as-needed basis.
6. Reporting Schedule
The Contractor will submit a final narrative and financial status report
properly documenting all expenditures of Impact Assistance funds at the
time final payment is requested, in accordance with the payment schedule.
Page 1 of 1 page
STATE OF COLORADO
OF cozo
Department of Local Affairs y< aw al
- .
DIVISION OF COMMERCE AND DEVELOPMENT '. G(ry
Steven Schmitz '1876`
Director
WELD t" ”T Richard D.Lamm
Governor
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P 0CT 219
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RE: EIAF # //39 - G//,pl�1C.6- ("00 8 ��
Dear7;2"4-,rte A
Enclosed is your copy of the executed Impact Assistance contract
referenced above., The initial payment referenced in the contract
has been requested and should arrive within 14 days.
Please work with the contract monitor listed below for continuing
contract assistance. Thank you.
Sincerely,
Mindy R. wuerz
Office of Impact Assistance
Contract Monitor
Denver office, 866-2205
111 iiiYYY--- Grand Junction office, 248-7310
Pueblo office, 545-8680/542-8239
Loveland office, 532-4501
Durango Office, 20S7994
F6-'
__-- n___ rn I non.,or Colorado 80203 / Phone (303) 866-2205
Filmed 8/20/86 under Communications. STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS roe Coto,\
OFFICE OF THE EXECUTIVE DIRECTOR tie � \
$I
1313 Sherman Street,Rm.518 * at *
Denver,Colorado 80203 Y+
Phone 1303)866-2771 *ran
Richard D.Lamm,
• Governor
Morgan Smith
August 5, 1986 - Executive Director
Ave 81986
Commissioner Jackie Johnson, Chairman
Weld County Board of Commissioners
P.O. Box 758
Greeley, Colorado 80632
RE: EIAF #1137 - Weld County Oil/Gas Information System
Dear Commissioner Johnson:
I am in receipt of a reapplication for Impact Assistance funds submitted
by Weld County to finance the development of an oil and gas information
management system. The original request was reviewed by the State Impact
Assistance Advisory Committee in October, 1984. I deferred a funding
decision at that time and urged a reapplication if certain conditions were
met (i.e. coordination among interested parties in the development and
operation of an approved work program).
After reviewing the reapplication, I feel the County's obligation has been
fulfilled. Therefore, I have decided to offer to enter into a grant
contract in the amount of $25,000 to fund the development of this
information management system. Upon completion, it is my understanding
the County will assume all on-going operational costs associated with the
system.
Please understand that no funds are obligated by the State until a grant
contract has been properly executed and that no expenditures before that
time may be reimbursed under this contract.
To initiate contracting procedures, please contact Jack Kirtland of our
Denver office at 866-2205.
Sinc y
ref
'n :mitt
Execu ve irector
MS/jk
cc: Senators Wayne Allard, Jim Brandon and John Donley
Representatives William Artist, Dick Bond, Dale Erickson,
Walter Younglund and Carl Bledsoe
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