HomeMy WebLinkAbout850317.tiff RESOLUTION
RE: APPROVE LETTER OF UNDERSTANDING FROM MANAGEMENT ADVISORS ,
INC. AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS , the Weld County Council has selected Management
Advisors , Inc. to conduct a performance audit of the Department of
Planning Services , and
WHEREAS, the Board of County Commissioners has been presented
with a Letter of Understanding which outlines the terms and
conditions under which services will be provided, and
WHEREAS, after review, the Board deems it advisable to
approve said Letter of Understanding from Management Advisors,
Inc. , a copy of said Letter being attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the Letter of
Understanding from Management Advisors , Inc. to conduct a
performance audit of the Department of Planning Services be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is , authorized to sign said Letter of Understanding.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 21st day of
October, A.D. , 1985 .
l ' BOARD OF COUNTY COMMISSIONERS
ATTEST: `�f� {,,_ ' .f, .Ct ._. • WELD COUNTY, COLORADO
Weld County Clerk and Recorder
and Clerk to the Board J c ue ne J hnson, Chairman
hta
BY: j'// ene R R. B n er, Pro-Tem
Deputy cbunty rk
EXCUSED DATE OF SIGNING - AYE
APPROVED AS TO FORM: C.W. Ki by,
Go acy
County Attorney EXCUSED
Frank Yamaguchi 1)-014
850317
�s _
MANAGEMENT
ADVISORS,
INC.
James F.Snyder, CMC
Stephen J.Yanoviak, CMC
October 14 , 1985
Mr. William A. Rupp, President
Weld County Council
P. O. Box 758
Greeley, Colorado 80632
Dear Bill :
Thank you for your confidence in Management Advisors , Inc. in
selecting our firm to conduct a performance audit of Weld
County ' s Department of Planning Services. The purpose of this
Letter of Understanding is to outline the terms and conditions
under which we will provide our services.
We understand that your objective is to obtain an independent ,
objective evaluation of the performance of the Department of
Planning Services. In conducting our work, we will review and
assess the operation and performance of Building Inspections and
Planning Services.
We will obtain our information from interviews with departmental
personnel as well as from reviews of correspondence , reports ,
records and documentation available from the Department of
Planning Services. While the Director of the Department , Chuck
Cunliffe , would like us to pay particular attention to
enforcement , land-use application servicing and how violations
are handled , we will also focus our review on other areas which
we feel warrant review. In addition, we will utilize the
objectives outline (copy attached) which was issued by the
Department for 1985.
The end-product of our work will be a written report which
addresses each area of our review. Our report will contain
statements as to conditions with recommendations for improvement
where appropriate. We will review a draft of our report with
Chuck Cunliffe upon his return from his planned absence in mid
November. Working drafts will then be issued to Council and a
meeting with Council members will be scheduled for late
November. If it can be scheduled with the Board of
Commissioners , we can also meet with them to review our final
report before the end of November.
5300 DTC Parkway, Suite 230 • Englewood, Colorado 80111 • (303) 796-8040
Mr. William A. Rupp , President
October 14 , 1985
Page two
I will be the principal consultant on this assignment. If
necessary, another consultant from our staff will be assigned to
assist me. We estimate that our fees for this work including
out-of-pocket expenses will range between $5 , 000 and $6 , 000. In
any event , our total charges will not exceed $6, 000 unless there
is an approved expansion of scope in writing.
We will bill for actual fees and expenses incurred , but not to
exceed $3, 000, upon delivery of our draft report to Chuck
Cunliffe in mid November. The balance of our charges will be
billed at the completion of our work and final review with the
Council and/or Board. Payment is due within twenty days of
invoice. Amounts past due are subject to a late charge of one
and one-half percent per month until paid.
If this letter properly states your understanding of the services
to be rendered and the terms of our engagement , please sign a
copy and return it to us.
Sincerely,
Step en . Yanoviak, CMC
President
MANAGEMENT ADVISORS, INC.
WELD COUNTY COLORADO
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/WV Y . , �.� /ffJ' aloe .
Approved and Acc ted Date Title
!_i!tipro and cepted Date Title
Approved and Accepted Date Title
Attachment ( 3 pages)
DEPARTMENT OF PLANNING SERVICES
1985
The following sets forth the objectives which provide the basic
guidelines for day to day, as well as long range, operations in the
_Department of Planning Services. These basic objectives are continually
reviewed to insure their compatibility and applicability to overall
County programs and activities.
Current Planning
- To provide staff assistance at meetings of the Board of County
Commissioners, Planning Commission, Board of Adjustment, and
Utilities Coordinating Advisory Board.
- To provide evaluations of land use proposals requiring County
permits:
- To insure compliance with adopted plans and regulations.
- 'To determine impacts on surrounding uses and Weld County
in general.
- _So that such evaluations are completed within time
frameworks defined by regulations.
- Thoroughly, so as to avoid the need for rehearing.
- To insure such proposals are referred to the proper
agencies for comment.
To research and evaluate land use plans and maps for potential
application, programs, and regulations upon public or agency
request.
- To provide information to the general public on Weld County
land use policies, programs, regulations and permit
requirements.
- To execute special projects as directed.
Long Range
To write, review, and where necessary, revise land use plans
and regulations to assure:
- Validity for Weld County needs and desires.
- That arguments and policies set forth in plans and
regulations are valid for Weld County and consistent with
-current technical information.
- Protection to citizens as development or changing
conditions occurs.
An efficient means of evaluating development impacts and
enforcing regulations.
- The elimination of procedural error and 2onfusion in the
administration of regulations.
- Compliance with State and Federal Legislation
- To execute special projects as directed.
-Enforcement
- To perform on-site inspections to insure that existing land
uses and activities are in compliance with Weld County
regulations.
- To answer requests and respond to complaints as promptly and
efficiently as possible.
- To decrease the number of violations by keeping the public
informed of requirements of the Weld County Zoning Ordinance.
- To execute special projects as directed.
Building Inspection
- To perform inspections on all structures in the unincorporated
areas of the County to insure that they meet the standards set
forth by the Weld County Building Code.
- To perform inspections on structures in incorporated towns on a
contract basis.
- To respond to complaints as promptly and efficiently as
possible.
- To provide information to the general public on general
construction problems, code compliance, and permit
requirements.
- To perform abatements of dangerous buildings, contact owners,
and condemn if necessary.
- To decrease the number of violations by keeping the public
informed of requirements of the Weld County Building Code.
Administrative Support Services
Office Technicians and Construction Permit Technician
•
- To provide clerical and secretarial support on the processing
of land use applications, permits issued, inspections
conducted, enforcement actions, and administration.
- To receive telephone and personal callers; processes requests
for inspections; maintains Department filing systems.
- To provide documents for sale upon request.
- 20 refer the public to agencies which have the pertinent
information or jurisdiction.
- To perform fiscal clerical work according to established
procedures; handles and deposits monies; issues receipts;
prepares billings, etc.
- To Prepare County and other miscellaneous reports by compiling
statistical information.
Planning Technician
- So review building permit applications to ensure compliance
with County Land Use regulations.
- To obtain information on ownership transfer and on existing and
proposed uses to insure such uses and transfers are in
_compliance with County Land Use Regulations.
- To display, through maps and graphics, the most accurate and
current information available to the Planning Commission, Board
of Adjustment, Board of County Commissioners and other staff
members.
- To prepare report graphics in a manner which clarifies the
material for the general public, boards and agencies.
- To record Board and Committee actions on base maps as a
permanent record of official actions.
- To record information accurately on base maps for use in
-planning studies and analysis of development proposals.
- To index and maintain maps to insure the efficient display,
retrieval and use of the most current planning and land use
information available.
- To provide ready public access to maps, exhibits and requested
information.
— To execute special projects as directed.
Administration
- To assure staff awareness of and accomplishment of departmental
objectives within the approved department budget.
- To insure departmental functions are being carried out within
the constraints of defined policies and procedures.
- To provide information to the general -public so as to enhance
public understanding and awareness of the responsibilities of
the Department of Planning Services and the purposes of Weld
-County land use plans and regulations.
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