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1986
BUDGET
MESSAGE
WELD COUNTY
COLORADO
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COUNTY OF WELD
1986
BUDGET MESSAGE
PRESENTED TO:
WELD COUNTY BOARD OF COMMISSIONERS
Jacqueline Johnson, Chairman
Gene Brantner, Pro-Tem
C. W. "Bill" Kirby, Commissioner
Gordon Lacy, Commissioner
Frank Yamaguchi, Commissioner
BY THE DIRECTOR OF FINANCE AND ADMINISTRATION
DONALD D. WARDEN
September 20, 1985
TABLE OF CONTENTS
Plat
BUDGET MESSAGE 1
1986 BUDGET PROCESS 5
1986 FISCAL. SITUATION 6
COUNTY STRATEGIC OBJECTIVES 7
1986 GUIDELINES 8
TAX LIMITATION (COMPARISON OF HOME RULE CHARTER TO STATE LIMIT) 10
WORK SESSION SCHEDULE 12
SUMMARY OF FUNDS:
All Funds - Revenue by Source 15
All Funds Without Interfund Transfers - Revenue by Source 16
All Funds - Expenditure by Functions (Without Interfund
Transfers) 17
Mill Levy 18
Mill Levy and Revenue Sharing 19
Summary of Fund Balances 20
Weld County Home Rule Government 21
Summary of County Funded Positions 22
1985 Assessed Values (To be used for 1986 Budget) 24
Program Net County Costs 25
Summary of 1984 Allocated Costs (Applicable for 1986) 28
POINTS OF ISSUE AND POLICY MATTERS:
Policy Directions 29
Revenue Policies and Assumptions 31
Significant Budget and Accounting Policies 32
Policy Matters/Points of Issue with Fiscal Impact 34
One—Time Cost Avoidance Policy Matters 37
Salary Recommendations 38
Salary and Benefits Budget 39
Fringe Benefits Recommendation 41
GENERAL FUND:
Revenue By Source 42
Expenditure by Functions (Without Contingency) 43
Fund Summary 44
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Page
GENERAL FUND (CONTINUED) :
Office of the Board 45
County Attorney 46
Public Trustee 47
Planning 48
Clerk & Recorder 49
Elections 51
Treasurer 52
Assessor 53
Maintenance of Building & Plant 54
County Council 55
District Attorney 56
Juvenile Diversion 57
Finance & Administration 58
Accounting 59
Purchasing 60
Personnel 61
Communications - PBX 62
Capital Outlay 63
Sheriff's Office 65
Communications - County Wide 73
Communications System Development 74
Ambulance 75
Coroner 76
Community Corrections 77
Youth Shelter Home 78
Public Service - DUI 79
Building Inspection 80
Office of Emergency Management 81
Predatory Animal Control 82
Countywide Animal Control 83
Pest and Weeds 85
General Engineering 86
Extension Service 87
Veteran's Office 88
Airport 89
Weld Mental Health 90
Exhibition Building 92
Missile Park 93
Fair 94
No. Colorado Research Center 95
West Greeley Soil Conservation 96
NonDepartmental 97
IRB Building Rent 99
Contingency 100
Transfers:
Agency on Aging 101
Computer Services 102
Health Department 103
Job Diversion 104
Library Fund 105
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Page
ROAD AND BRIDGE FUND:
Revenue By Source 106
Expenditures By Function 107
Fund Summary 108
NonDepartmental Revenues 111
Bridge & Construction 112
Maintenance of Condition 113
Maintenance Support 114
Trucking 1j5
Mining 116
Administration 117
Other Public Works 118
Grants-in-Aid to Cities and Towns 119
SOCIAL SERVICES FUND:
Revenue By Source 120
Expenditure By Program 121
Fund Summary 122
Administration 127
Child Support (IV-D) 128
General Assistance 130
Aid to the Blind 132
Aid to Families with Dependent Children 133
Foster Care of Children 134
Day Care 136
Medicaid Transportation 137
Aid to Needy Disabled 138
LEAP Administration 139
Low Income Energy Assistance Program (LEAP) 140
Old Age Pension 141
HEALTH FUND:
Revenue By Source 142
Expenditure By Program 143
Fund Summary 144
Administration 145
Nursing 146
Health Protection Services 147
HUMAN RESOURCE FUND:
Fund Summary 148
Job Training Partnership Act (JTPA) Incentives 149
Job Training Partnership Act (JTPA) - IIR SYEP 150
Job Training Partnership Act (JTPA) - IIA 151
State - Job Service 152
Head Start -- Basic 153
Head Start -- Handicapped 154
CGSB 155
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HUMAN RESOURCES FUND (CONTINUED) :
Supplemental Food 156
DOE - Weatherization 157
OAA Area Agency -- Administration 158
OAA Title III-B 159
OAA Title III-C-1 Congregate 160
OAA Title III-C-2 161
Transportation 162
Job Diversion 163
OTHER SPECIAL REVENUE FUNDS:
Fund Summary 164
Revenue Sharing Fund 165
Conservation Trust Fund 166
Contingency Fund 168
Library Fund 169
Solid Waste Fund 171
CAPITAL PROJECT FUNDS:
Fund Summary 173
North Colorado Medical Center -- Capital 174
Capital Expenditures 176
Special Projects List 177
Long Range Capital Projects Five-Year Plan 179
INTERNAL SERVICE FUNDS:
Fund Summary 213
Motor Pool Equipment 214
Motor Pool Administration 219
Printing & Supplies Fund 220
Computer Services Fund 221
Insurance Fund 222
Health Insurance Fund 224
GLOSSARY 227
iv
aim DEPARTMENT OF FINANCE AND ADMINISTRATION
PHONE (3U:y 3601wL L.XT. Y
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GREE.LEY, COLORADO 8U5l42
C.
COLORADO
September 20, 1985
Weld County Board of Commissioners
915 10th Street
Greeley, CO 80631
Board Members:
The Weld County 1986 proposed budget for operations and capital outlay
totals a gross amount of $46,655,083 with a net of $44,232,801 when
Interfund transfers are excluded. The Intergovernmental Service Funds total
an additional $5,456,689.
The budget has been prepared in accordance with your directives developed
during the "Early Warning Budget" sessions held in July. The proposed
budget is funded with revenue estimates of $27,231 ,597, anticipated fund
balances of $1,921,303, and the maximum allowed property tax of $16,669,491 .
The mill levy proposed is 18.802, down .540 mills. The assessed valuation
of $886,564,250 shows an increase of $65,816,420 or 8.02%. With the 5%
increase in property tax revenues coupled with the assessed valuation
increase, the mill levy proposed is down 2.8%. The increase in assessed
value is almost totally attributed to the oil and gas production in Weld
County and reappraisal of property with only $6,342,160 new construction.
Although the budget has been prepared within the 5% Home Rule Charter
property tax limitation, the Board does have the option to ask the County
Council to exceed the 5% limit while retaining the preceding year's mill.
levy. Because the assessed value went up 8.02% the County Council cart grant
the Board the authority to levy $478,434 in excess property tax revenue.
With the anticipated loss of over $1.4 million in Revenue Sharing funds in
1985 it is recommended that the Board request the additional $478,434 from
the County Council. Even with the additional funds, the County would be
$1,600,563 below the State's 7% property tax limitation.
The 1986 budget is most impacted by the anticipated elimination of Federal
Revenue Sharing. Federal Revenue Sharing, which has been funded since 1972,
is a target of the Reagan Administration and Congressional plan to reduce
federal spending. The Revenue Sharing Program sends $4.6 billion annually
to local governments with $1.9 billion going to counties, and $1 .4 million
specifically allocated for Weld County. With the final Federal Budget
compromise, Revenue Sharing will end September 30, 1986.
-1-
Weld County, for the last six years, has utilized all Revenue Sharing in the
Road and Bridge Fund. To take the entire reduction from the Road and Bridge
Fund would devastate the construction program, which is already inadequate.
Even with the Home Rule Charter 5% limitation, Weld County has maintained a
budget that is fiscally and programmatically balanced. To retain this
policy approach an Early Warning Budget process was used in July of this
year to put the County in a posture to respond to the General Revenue
Sharing reduction of $1.4 million. The $1.4 million reduction amounts to
10% of the County's property tax amount.
The budget plan that was developed is based upon the following assumptions
and approaches:
. No property tax revenue in excess of the 5% property tax increase.
. No local tax initiative will he approved by the voters at this time.
. Lost Revenue Sharing of $1.4 million in 1987 in Road and Bridge must be
displaced by property tax resources.
. The $1.4 million reduction should come from low priority programs
throughout County operations.
. A $1.4 million reduction should be made in the 1986 budget even though
Revenue Sharing will be phased out over two fiscal years.
. Any 1986 Revenue Sharing funds received should be used for cost
avoidance and one-time capital items in fiscal year 1986.
. All County departments and offices have received a set target amount
for 1986 prior to budget preparations and that target amount has been
incorporated into the budget.
. Salary adjustments have been restricted to 47 across the board. The
one department head justifying to the Board a higher salary amount for
a class unique to that department has funded the added salary amount
from within the target budget amount assigned at 9%.
. 1986 proposed budget amounts include a 3.8% salary and fringe
adjustment figure.
. An undesignated amount of $455,668 is available to fund high priority
or mandated items in 1986. This assumes a carry-over fund balance of
$800,000.
. The budget assumes the creation of a Library Special District that will
displace $446,787 in County funds.
. Outside agencies are treated the same as County departments, since most
provide contractual services.
-2-
. A target of 5% off the 1985 budget base was uniformly applied to all
operating funds.
. The Sheriff's Office was identified as if it was a unique fund, since
it accounts for over $4.8 million of the General Fund.
. Capital Funds were reduced by 10% of the 1985 budget base.
. Insurance premiums are frozen at the 1985 level.
. Target amounts include the Social Security rate increase from 7.05% to
7.15% in 1986.
. New or expanded mandates have been absorbed within the 1986 target
amount by all budget units.
. Self-supporting budgets float at 1986 funding levels.
. IGS Funds are frozen at the 1985 level.
The 1986 Proposed Budget plan will force the 1986 Weld County budget to be
balanced but the reduced funding level, coupled with the impact of the Home
Rule Charter tax limitation, will place new pressures on all County
services. The budget results in "fiscal cannibalism", which takes funding
from low priority programs to maintain the existence of high priority
programs. The Revenue Sharing reductions, together with other past and
future Federal program cuts, will eliminate essential services for some
citizens and further aggravate the deteriorating conditions of Weld County
roads and bridges. No other choices exist unless local taxpayers are
willing to raise local taxes through a special election, or with the
assessed value exceeding 5%, the County Council is willing to allow the
preceding year's mill levy to be maintained for ar. additional $478,434.
All Department Heads and Elected Officials should be commended for their
cooperation in putting together a County budget that identifies program
priorities in a creative and rational way that allows maximum County
services to citizens at minimum costs to the taxpayers.
As your Board holds work sessions to discuss the 1986 Budget, it is hoped
that this document will allow you to provide policy input and direction to
staff to best cope with the reduced Federal Revenue Sharing in 1986. With
the $455,668 of unallocated funds and the policy issues, the potential to
increase the proposed budget is balanced by the potential to cut it. I am
confident that the fiscal program and recommendations attached for your
consideration are sound and a reasonable way to proceed in 1986, and will
provide residents of Weld County with the public services necessary to
maintain a high quality of life.
-3-
While the signature of one person appears in this message to you, the
proposed budget for 1986 represents the labor of many people. From the
initiating departments through the analytical and review process of staff
personnel, data input, typing, and finally, printing by the print shop, many
dedicated people are involved. I wish to acknowledge my thanks and
appreciation for their fine work.
R. s;ectful y s,bit7d,
Donald D. rden, Director
Finance and Administration
DDW/ch
-4-
1986
BUDGET PROCESS
OBJECTIVES:
1 . Identify the cost of existing activities within the County.
2. Analyze new or expanding services, using a common criteria for
justification, aimed at identifying mandated and optional programs.
3. Ranking, in priority order, all new and existing services which fall
within a marginal range of funding.
4. Agressively analyzing major revenue sources.
5. Eliminating procedures which were not fully utilized in the decision
making process of the budget.
6. Identifying optional programs and service levels which may be reduced
if necessary.
7. Continued refinement of the budget process with the key aspects of
planning, evaluation, priority setting, rational resources allocation
process, and creative management approaches.
8. Target budget approach.
9. Initiate a strategic planning process.
-5-
1986
FISCAL SITUATION
PROBLEMS:
Elimination of Revenue Sharing
Charter Limitation -- 5%
Federal Deficit
Era of Restricting Government
Inflation/Deflation Rate
Cost of Labor/Salary Survey
Employee Morale
Salary Levels
Fringe Benefits -- Flex Benefits
Demands for Service
Change in Citizen Priorities
Economic Outlook
Federal Budget Limitation
Required New/Expanded Programs
Road/Bridge
-6-
COUNTY STRATEGIC OBJECTIVES
Continue to seek involvement and input from the community of Weld County.
Sustain a long-range perspective in setting fiscal, service and development
priorities.
Balance programs and service levels against community needs and available
revenues.
Develop strategies to maintain the existing economic base and promote the
continued vitality of the County of Weld.
Support activities necessary to the preservation of stable, secure, and
quality living in Weld County.
Seek out innovative method of maintaining and financing the replacement of
infrastructure components.
Continue a high level of activity at the regional, state and national level
to insure Weld County's voice in policy decisions.
-7-
1986 GUIDELINES
. There will be no recommended increases in personnel in the recommended
budget to the Board. Increased workload should be absorbed by existing
personnel wherever possible through increased productivity.
. Resources for new activities should come from increased productivity
and determination of existing activities wherever possible. No new
non-mandated programs should be proposed without proportionate cutbacks
in other programs. Any new programs will be highlighted as a policy
issue for the Board.
. All newly mandated program costs should be clearly identified for the
Board.
. Unless a change is legally mandated, the county's share of partnership
programs should not be increased, the share should be decreased
wherever possible.
. Methods to maximize manpower avoidance or substitution should be
encouraged by all departments through automation, productivity
improvements, or cost cutting strategies.
. Capital outlay expenses for equipment should only be recommended when
the need has been fully justified, the useful life of equipment cannot
be extended, and it has been determined that salvage equipment is
unavailable for use. Vehicle replacement must be recommended by the
Equipment Service Manager for consideration in the budget process.
. Budgets are to be prepared on a program basis with submission in a
program format, as well as, in the normal line item format like 1985's
budget presentation.
. Salary increases are to be included in the request from any department,
in accordance with the Revenue Sharing Contingency Plan.
. Examine all user and service fees and make recommendations for
increases or other adjustments to match the cost of providing such
services. This is a continued follow-up to work that we have been
doing the last three years.
. Identify those areas where increased personnel productivity has shown
gains in services and/or reductions in cost.
. Target budget amounts will be provided to each department and office.
Any amount exceeding the target base will be competing for a small
amount of unallocated funds during the budget hearing process in
October. Therefore, all offices and departments should make concerted
efforts to put together realistic programs and efforts within the
target budget base amount, since the ability of the Board to fund
beyond that level will be substantially restricted. Ranking forms will
begin at 857 of target.
-8-
. In reviewing the 1986 budget request, Finance has used criteria
developed in the Budget Manual to develop preliminary recommendations
to the Board of County Commissioners. Finance asked the same basic
questions that, hopefully, each of the departments asked regarding the
evaluation of their program activities. These questions concerned
need and purpose, objectives, departmental priorities and rank,
achievements and benefits expected, means, if any for measuring
results, consequences of not implementing the request, impact or. other
agencies or departments, alternative approaches or service level,
resources required, means of financing, and whether or not all cost
cutting and revenue generating strategies have been applied.
-9-
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1 9 8 6
DEPARTMENT BUDGET WORK SESSION SCHEDULE
REVISED
ALL MEETINGS WILL BE HELD IN THE THIRD FLOOR MEETING ROOM (#316) .
TUESDAY, OCTOBER 8
9:00 AM Extension Service
Fair
Pest & Weeds
Northern Colo. Research Center
West Greeley Soil (Ron Miller)
Animal Control (Mr. Heckendorf)
Exhibition Building
12:00 - 1 :00 PM Lunch Break
1 :30 PM Ambulance
2:00 PM Public Trustee
2: 15 PM Veteran's Office
2:30 PM County Council
2:45 PM Planning and Zoning
Building Inspection
3:30 PM Finance & Administration
Accounting
IGA
Personnel
Purchasing
Printing & Supplies
THURSDAY, OCTOBER 10
9:00 AM Road and Bridge
Engineering
10:30 AM District Attorney
11:30 AM Treasurer
11 :45 AM Commissioners
12:00 - 1:00 PM Lunch Break
1:00 PM Airport
-12-
THURSDAY, OCTOBER 10 - Continued
1:30 PM Sheriff
Jail
Police Services
3:30 PM Coroner
3:45 PM County Attorney
FRIDAY, OCTOBER 11
9:00 AM Clerk & Recorder
Elections
9:30 AM Buildings & Grounds
Missile Site
10:00 AM Communications - Co. Wide
Communications - PBX
Office of Emergency Mangement
12:00 - 1:00 PM Lunch Break
1:30 PM Assessor
2:00 PM Social Services
Old Age Pension
Youth Shelter Home
A Woman's Place
Child Abuse (CARE)
3:30 PM Health Department
TUESDAY, OCTOBER 15
9:00 AM Nondepartmental
Weld Mental Health
Community Center Foundation
EDAB - Chamber of Commerce
Public Works - County Building
Conservation Trust Fund
Contingent Fund
Sub-Division Parks Fund
Revenue Sharing Request
Insurance Fund
Solid Waste Fund
Humane Society
10:30 Useful Public Service
-13-
TUESDAY, OCTOBER 15 - Continued
11:00 AM Hospital
12:00 - 1:00 PM Lunch Break
1:00 PM Library
1 :30 PM Human Resources
2:30 PM "OPEN FOR RE-SCHEDULING"
THURSDAY, OCTOBER 17
9:00 AM Data Processing Requests
12:00 - 1:00 PM Lunch Break
3:00 PM Special Projects Requests
3:30 PM Wrap Up
-14-
J
or
:■:■:■:':
■ ■ ■ .
SUMMARY
OF
FUNDS
'I 11lI:,1.l
SIOSSIMIS
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I1 I1
ALL FUNDS REVENUE
1986 TOTAL $48,244,873
Interfund Transfers
$2,422,282 Fund Balance $1,921,303 (4.0%)(5.0%)
Miscellaneous $2,384,477 (4.9%)
Charges for Services
$1,848,754 (3.8%) Property Taxes
Licenses/Permits $409,575 (0.8%) $16,869491 (34.87.)
Other Taxes
Intergovernmental
$1,094,910 (2.3%)
$19,879,285 (41.2%) $1,818,598 (3.4%) Fees
1985 TOTAL $48,193,654
Interfund Transfers
$2,777,558 (5.8%)
Fund Balance $2,877,671 (B.D%)
Miscellaneous
$2,321,953 (4.8%) Property Taxes
Charges for Services $15,875,708 (32.9%)
$1,489,183 (3.1%)
Acenses/Permits$308,250 (0.89.)
Other Taxes
$1,078,705 (2.2%)
$1,544,975 (3.29.) Fees
Intergovernmental
$19,919,453 (41.3%)
-15-
ALL FUNDS REVENUE
WITHOUT INTERFUED TRANSFERS (1996)
Fund Balance
$1,921,303 (4.2%)
Miscellaneous$2,384,477 (5.2%)
Charges
for Services $1,846,754 (4.0%)
Licenses/Permit s=409,575 (0.9*)
Property Taxes
$16,689,491 (36.4%)
Intergovernmental Other Taxes
$19,879,285 (43.4%)
$1,094,910 (2.4%)
$1,616,596 (3.5%) Fees
1985 TOTAL $45,416,096
Fund Balance
$2,877,871 (8.3%)
Miscellaneous$2,321,953 (5.1%)
Charges
for Services $1,469,183 (3.3%)
Licenses/Permits $308,250 (0.7%) Property Taxes
$15,875,706 (35.0%)
Other Taxes
Intergovernmental $1,078,705 (2.4%)
$19,919,453 (43.9%)
$1,544,975 (3.4%) Fees
-16-
ALL FUNDS EXPENDITURES
1988 TOTAL $44,232,801
Road & Bridge
$9,016,884 (20.47.)
Social Services
Culture & $13,528,100 (30.6%)
Recreation
$204,313 (0.5%)
Human Resources
$2,723,322 (6.27.)
Public Works
$270,089 (0.69.)
General Government
$8,514,217 (14.7X) $1,721,169 (3.9%)Contingency
$131:1144 ,6;) Auxiliary
09 Di 3'.Dt) Capital
$1,348,835 (3.09.) Health
$7,387,959 (16.79.) Public Safety
1985 TOTAL $43,482,574
Library
$434,702 (1.0%)
Road & Bridge
$8,979,786 (20.7%)
Social Services
$13,359,900 (30.7%)
Culture &
Recreation
$250,438 (0.69.)
Human Resources
$2,646,436 (8.17.)
Public Works
$533,547 (i.2%)
General Government $319,1865(0.7%)(2.3%)Contingency
$8,286,508 (14.5%) Auxiliary
$1,272,740 (2.9%) Capital
$1,312,083 (3.07.)Health
$7,075,763 (18.3%) Public Safety
-17-
MILL LEVY
1988 TOTAL 18.802
Contingent
0.525 (2.8%)
Road & Bridge
2.631 (14.07.)
Social Services
2.382 (12.77.)
Hospital Capital
0.329 (1.77.) General
County 11.617 (81.8%)
Buildings Capital 0.742 (3.9%)
Insurance 0.578 (3.17.)
1985 TOTAL 19.342
Contingent
3238 (18.7%)
Social Services
2.533 (13.1%)
Hospital Capital General
County 0.312 (1.8R) 12.158 (82.9%)
Buildings Capital 0.478 (2.5%)
Insurance 0.623 (3.2%)
-18-
MILL LEVY AND REVENUE SHARING
1988 TOTAL $18,078,0491
Contingent
$485,908 (2.8%)
Road & Bridge
$3,739,533 (20.77.)
Social Services General
$2,111,811 (11.7%) $10,298,894 (57.0%)
Hospital Capital
County $291,725 (1.07.)
Buildings Capita]. $857,525 (3.8%)
IGS - Insurance $511,095 (2.87.)
1985 TOTAL $17,282,182
Road & Bridge
$4,084,140 (23.5%)
Social Services General
$2,078,999 (12.07.) $9,979,523 (57.7%)
Hospital Capital
County $258,397 (1.5%)
Buildings Capital $392,028 (2.3%)
IGS - Insurance$511,095 (3.0%)
-19-
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—23—
WELD COUNTY
1985 ASSESSED VALUES
TO BE USED FOR 1986 BUDGET
1984 1985 + or -
Vacant Land $ 12,543,080 $ 11,037,950 $ (1,505,130)
Residential Land 39,872,890 39,889,530 16,640
Residential. Improvements 166,346,970 170,384,690 4,037,720
Residential. Personal Property 60,410 56,280 (4,130)
Commercial Land 17,775,280 18,517,870 742,590
Commercial Improvements 50,383,020 57,273,420 6,890,400
Commercial Personal Proprety 19,234,640 27,699,060 8,464,420
Industrial Land 4,841,640 4,162,170 (679,470)
Industrial Improvements 34,806,300 37,744,210 2,937,910
Industrial Personal Property 35,104,740 37,819,120 2,714,380
Agricultural Land 42,273,910 43,878,900 1,604,990
Agricultural Improvements 43,865,090 46,094,530 2,229,440
Natural Resources Land 1,451,440 1,854,050 402,610
Natural Resources Improvements 1,145,550 970,070 (175,480)
Natural Resources Personal 1,431,910 1,454,040 22,130
Oil and Gas Land 215,686,220 260,358,610 44,672,390
Oil and Gas Improvements 128, 180 121 ,150 (7,030)
Oil and Gas Personal Property 37,726,860 34,310,800 (3,416,060)
TOTAL COUNTY ASSESSED $724,678, 130 $793,626,450 $ 68,948,320
STATE ASSESSED 96,069,700 92,937,800 (3,131 ,900)
TOTAL $820.747.830 $886.564,250 $ 65.816.420
-24-
PROGRAM NE:-I COUNTY COSY.
MANDATED: CHARTER/STAT'E CONSTITUTIONAL OFFICES
ALLOCATED
NET COST SUPPORT TOTAL
OFFICE OF THE BOARD *242, 192
PUBLIC TRUSTEE $88,997 :#�:'�'1 , 1.79
CLERK 4.. RECORDER $0 $1 , 463 $1 .465
.
'3,274 $217,020 $220,294
ELECTIONS $248, 169
TREASURER $41 ,337 $209,506
$9.';, 559 $0 $93,558
ASSESSOR $774, 257 *117,242 $991 ,499
COUNTY COUNCIL
DISTRICT ATTORNEY $820,798 $1. 19,095 *938.89:
SHERIFF $992,451 451 $'2 ,
CORONER 1 ,79 $]. ,22 4,x.44
*50,925 $15,599 $66,514
TOTAL $3,246,204
$836,234 $4,092,438
MANDATED: STATE/FEDERAL COUNTY COST
ALLOCATED
NET COST SUPPORT TOTAL
JAIL $1 ,901 ,81.5 $204 5.,
COMMUNITY CORRECTIONS 'B25 $2, 106,669
$2,525
PUBLIC SERVICE - DUI
942
SOCIAL SERVICES $2, 210, 130 _ 57 $2,385,287
HUMAN RESOiJRCES t. $17��, .f.:,,
#8 9, 1OB $169,788 $ '58,896
PUBLIC HEALTH *810, 174 ,697 $952,871
TOTAL $5,011 ,227 $697,962 $5,709, 189
CRITICAL -- NON-MANDATED COUNTY COST
ALLOCATED
NET LOST SUPPORT T O.(AL...
CRIME LAB $A3, 149
POLICE SERVICES (LEVEL ). $0 $45, 149.
$1 ,588,,6`,4 $94,910 $1 ,693,464
COMMUNICATIONS—COUNTY—WIDE/911 *579,856 856 $0
AMBIJLANi::F: $579,856
POSS
MBUE $32,690 *115,529 $148.419
$1 ,607 $2,069 $3,675
OFFICE EMERGENCE SERVICES $18,674
TOTAL $2,266,830 ,
$x.19,.-b0 $2,4•Clf-,,0yc::►
—25—
PROGRAM NET COUNTY COST
L._171:F.L,. D 19CRE::T I O1
ALLOCATED
NET COST SUPPORT TOTAL
PLANNING & ZONING/BLDG INSF' ($0,985) $97,917 $88,932
YOUTH SHELTER HOME $88,263 26:, $13,537 $101 ,800
PREDATORY ANIMAL CONTROL. $8,000 $0 $8,000
ANIMAL CONTROL.,. $64, 125 $0 • $64, 125
PEST & WEED CONTROL $95,734 $6,542 $102,276
EXTENSION SERVICE $161,092 $67, 132 $234, 224
VETERAN'S OFFICE $38,215 $4, 166 $42,3'81
AIRPORT $0 $1 ,561. $1 ,561.
MENTAL HEALTH $62,512 $•0 $62,512
MISSILE SITE PARK (CONSER 1ST) $0 $8, 169 $8, 169 •
EXHIBITION BLDG (CONSER 1ST) $0 $47,288 $47 ,288
COUNTY FAIR $24,091 $1 ,335 $25,426
NO COLD RESEARCH CENTER $3,000 000 $0 $3,000
WEST GREELEY Y SOIL CONSERVATION s:0 SO SO
LIBRARY $0 $109,055 $109,055
JUVENILE DIVERSION $67,878 $6,080 $73,958
COMMUNITY CENTER FOUNDATION $32,929 $0 $32,929
SENIOR COORDINATORS $9,000 $0 $9,000
0
GENERAL ASSISTANCE:
VISION CARE $11 ,000 $0 $10,000
DENTAL_ c::ARE $8,000 SO $8,000
DRUGS $4,000 $0 $4,000
KIND/EOD $25,000 $0 $25,000
BURIALS $11 ,000 S0 $11 ,000
DOMESTIC VIOLENCE $15.000 $0 $15,000
TOTAL $724,854 $362,782 $1 ,087,636
• ROAD & BRIDGE (LOCAL.) $3,212,533 $360,457 $3,572, 990
ENGINEERING $270,069 $3.3, 146 $703,215
TOTAL $3.482,602 $393,602 $7,876,204
CAPITAL.:
EPUIPMENT $125,000 $0 $125,000
HOSPITAL $318,047 $8,709 $326,756
PUBLIC WORKS $70:',. ,500 $0 $703.500
TOTAL 'Si , 146,54 7 $8,709 $1 , 155,256
-26-
PROGRAM NET COUNTY COST
8T'
SUPPORT FUNCTION
ALLOCATED
NET GO ST SUPPORT TOTP I..
COUNTY ATTURNEY $204 ,960 ($204,960) $'0
BUILDING ° GROUNDS $953,6`x7 ($953,657) $0
FINANCE Fy ADMINISTRATION $117,455 ($117,455) :0
ACCOUNTINH $275,847 ($275,847) $0
PURF,HAS I Nt $125,328 ($1.25.328) $0
F'ER ONNE1.. $234,519 ($27.4 ,519) $0
PBX/PHONES $199, 186 (4199, 186) $0
INSURANCE $546,900 1 a,�.b,900) SO
NON•-DEPARTME.NTAL_ $216,021 ($'21o.021 ) 4:0
TOTAL. $2,873,873 (52,873,873) $0
-27-
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-28-
j L
Mt
POINTS �'
OF
ISSUE . .
AND
POLICY
MATTERS
POLICY DIRECTIONS
-- Continued revenue maximization policy to support county services to
users.
-- Continue policy of identifying ways to minimize the reliance upon
property tax funding.
-- Advocate legislative positions.
-- Continue a pay-for-performance compensation plan based upon annual
salary survey data to keep county compensation competitive with the
labor market.
-- Examine county programs on a continual basis to maximize productivity
and maintain current service levels with current or reduced workforce.
-- Examine county programs and services to prepare Weld County for
continuing financial uncertainties and future limitations.
-- Cost cutting/revenue raising strategies have been used to hold down
costs and support county services. This has been accomplished by:
-- Organization assessment
-- Contraction in services
-- Productivity improvement
-- Reprivatization and contracting
-- Automation
-- Energy conservation
-- Administrative reorganization
-- Innovation/technological transfer
-- Continuation of position sunset review is recommended to assess the
need for any vacated positions in 1986.
-- Utilization of a target budget approach with the following features:
-- Identifies county's resource capacity
-- All can see the targets and related reductions
-- Proposed unfunding gets identified early
-- Allows time to accommodate reductions (employees)
-- Offers support to managers to eliminate marginal
services, less productive employees, etc.
-- Allows Board discretion in allocating funds to
unfunded programs in critical service areas
-- Targets all offices, departments, outside agencies
-- Better reflects county priorities
-- Limits are known and alternative expenditure
levels can be planned six months before fiscal
year begins
-- Constrains growth in existing levels, so high
priority requests can be granted while lower
priority projects are cut
-29-
-- Examine all user and service fees and make recommendations for
increases or other adjustments to match the cost of providing such
services. This is a continued follow-up to work that we have been
doing the last three years.
-- All newly mandated program costs have been clearly identified for the
Board.
-- Unless a change is legally mandated, the county's share of partnership
programs was not increased, the share has been decreased wherever
possible.
-- Methods to maximize manpower avoidance or substitution have been
encouraged by all departments through automation, productivity
improvements, or cost cutting strategies.
-- Capital outlay expenses for equipment has only been recommended when
the need has been fully justified, the useful life of equipment cannot
be extended, and it has been determined that salvage equipment is
unavailable for use. Vehicle replacement must be recommended by the
Equipment Service Manager for consideration in the budget process.
-30-
REVENUE POLICIES AND ASSUMPTIONS
The following revenue policies and assumptions have been used in the
preparation of the 1986 budget.
1. Wherever possible, those receiving the benefits of a government service
should pay for what they receive in full through current fees, charges,
and other assumptions.
2. Continual search for new sources of revenue shall be made to diversify
the county's financing plan.
3. The County shall seek the establishment of a diversified and stable
revenue system to shelter the County from short run fluctuations in any
one revenue source.
4. Estimated revenues are conservatively projected.
5. Proposed rate increases are based upon:
a. Fee policies applicable to each activity.
b. Related cost of the service provided.
c. The impact of inflation in the provision of services.
d. Equitability of comparable fees.
6. Programs funded by State and Federal revenue sources shall be reduced
or eliminated accordingly if State or Federal revenue are reduced or
eliminated. Local funding will be substituted only after a full study
by the Board and if the program has a high priority to satisfy a local
need.
7. Revenue targeting for a specific program shall only be utilized
whenever legally required and when a revenue source has been
established for the sole purpose of providing a specific program.
8. Revenue from intergovernmental sources with a specific ending date
shall not be projected beyond the date.
9. Revenue assumptions assume a local economy similar to 1985, historical
growth rates, and interest rates of 8% - 9% throughout 1986.
10. Property taxes are based upon the maximum allowable under the Home Rule
Charter 5% Limitation
11. Revenue assumptions assume that unless there is proven evidence to the
contrary, Federal and State categorical and entitlement grants will
continue at the current level of funding.
-31-
SIGNIFICANT BUDGET AND ACCOUNTING POLICIES
BUDGETARY ACCOUNTING BASIS:
The Weld County budgetary procedure uses the following Basis of Accounting.
Basis of Accounting refers to when revenue and expenditures or expenses are
recognized in the accounts and reported in the financial statements. Basis
of Accounting relates to the timing of the measurements made, regardless of
the measurement focus applied.
The governmental funds and expendable trust funds utilize the modified
accrual basis of accounting. Under this method revenue is recognized in the
year in which it becomes both measurable and available as net current
assets.
Revenue susceptible to accrual, that is, measurable and available to finance
the County's operations, or of a material amount and not received at the
normal time of receipt primarily consists of 1) state highway users tax; 2)
revenue sharing entitlements; 3) property taxes, assessed in 1985 payable in
1986; and 4) various routinely provided services (ambulance and health
department) . Unbilled charges for services are recorded in the appropriate
funds at year end.
Expenditures are generally recorded when the related fund liability is
incurred.
Proprietary funds follow the accrual Basis of Accounting whereby revenue is
recognized In the year in which it is earned and becomes measurable.
Expenses are recorded when liabilities are incurred.
BUDGET ADOPTION:
An annual budget and appropriation ordinance is adopted by the Board of
County Commissioners in accordance with the Colorado State Budget Act and
Weld County Home Rule Charter. The budget is prepared on a basis consistent
with generally accepted accounting principles for all governmental,
proprietary and expendable trust funds. The accounting system is employed
as a budgetary management control device during the year to monitor the
individual departments (level of classification which expenditures may not
legally exceed appropriations) . All annual appropriations lapse at year
end.
The Director of Finance and Administration is authorized to transfer
budgeted amounts within departments of each fund. Any revisions that alter
the total appropriation for each department must be approved by the County
Commissioners through a supplemental appropriation ordinance.
-32-
AMENDMENT TO BUDGET PROCESS:
Section 29-1-111.5, C.R.S. 1973, provides that, if during the fiscal year,
the governing board deems it necessary, in view of the needs of the various
offices or departments, it may transfer budgeted and appropriated monies
from one or more spending agencies in the fund to one or more spending
agencies in another fund and/or transfer budgeted appropriated monies
between spending agencies within a fund.
Section 29-1-111.6, C.R.S. 1973, provides that, if during the fiscal year,
the governing body or any spending agency received unanticipated revenue or
revenues not assured at the time of the adoption of the budget from any
source other than the local government's property tax mill levy, the
governing board of the local government may authorize the expenditure of
these unanticipated or unassured funds by enacting a supplementary budget
and appropriation.
Supplementary budget and appropriations require a two-thirds majority vote
by the Board of County Commissioners.
-33-
POLICY MATTERS/POINTS OF ISSUE
WITH FISCAL IMPACT
FUNDING
EXCLUDED INCLUDED
Mental Health $ 11,808 $ 62,512
Non-Departmental:
Senior Coordinators 1,500 9,000
Retirement Administration 94,000 -0-
Community Center Foundation 6,219 32,929
Report to the People 4,000
Miscellaneous 5,000
Training 15,000
Predatory Animal Control 4,000 8,000
Elections -0- 48, 119
North Colorado Research -0- 3,000
District Attorney:
Juvenile Diversion 22,622 3,350
Consumer Fraud 40,728 5,071
Assessor:
Additional Appraisers 114, 175 69,502
Social Services:
Mandated Programs -0- 142,640
General Assistance 34,200 58,000
Employee Insurance 3,878 -0-
Child Abuse 5,950 15,800
A Woman's Place 25,000 15,000
Emergency Duty 2,000 -0-
Animal Control 11,935 64, 125
West Greeley Soil Conservation 7,264 -0-
Planning:
Eliminate Zoning Inspector 22,262
Fee Increase (4,625)
-34-
FUNDING
EXCLUDED INCLUDED
Building Inspection:
1985 Code Book Rates $(110,000)
Veterans' Office:
Clerical/Personnel Co-location 15,737
Finance/Administration:
VSO Clerical $ 5,943
County Fair 1,268 24,091
Sheriff 139,432 156,367
Ambulance:
Rate Increase (97,698)
Communications:
9% Salary Adjustments 17,144
11.5% Salary Adjustment 8,572
Health Department:
PBX Operator 7,556
FPRP/Nurse Practitioner 12,673
Meat Inspection -0-
Medical Van 60,000
Library:
Library District 446,787
IGA Equipment 223,541
Capital Outlay 129,000
Airport 40,000 -0-
Road and Bridge:
Municipal Shareback Increase 250,164
Contracts (1984 level) 123,434
-35-
FUNDING
EXCLUDED INCLUDED
Contingency:
Adequate Funding $ 100,000
UNDESIGNATED -0- 455,668
TOTAL: $1.826.911 $1.146.732
-36-
ONE-TIME COST AVOIDANCE
POLICY MATTERS
It is recommended that the equivalent of the phase—out funding of Revenue
Sharing in 1986 be used on one—time cost avoidance items rather than being
built into the program operating base. Many of these items are consistent
with or part of strategic plans developed by the respective departments or
offices:
ITEM AMOUNT
Jail Remodel - Phase II
Basement $ 65,213
Work Release - Third Floor 250,000
Courthouse Annex:
Relocation 133,000
Remodel 2nd Floor 57,500
Remodel Facing 55,000
Courthouse Remodel 150,000
Computer Buy-Out 350,000
Concrete - Centennial Complex 50,000
Communications Equipment 125,000
Library Roof 120,000
Domestic Hot Water - Centennial Complex 25,000
South County Roof 26,287
TOTAL $1.407.000
1987 FUNDING REDUCTIONS TO OFFSET REVENUE SHARING
General Fund:
Computer Buy-Out $ 350,000
Communications Equipment 125,000
Contingency Fund 465,908
Capital Fund 466,092
TOTAL $1.407.000
-37-
SALARY RECOMMENDATIONS
Weld County strives to pay competitive and equitable salaries. To maintain
this competitive position, Weld County participates in various salary
surveys. Salaries are set by the Board of County Commissioners after full
consideration is given to:
- present pay rates compared to labor market competitors. The
competitive job market may vary by job classification or specific
jobs.
- ability to pay.
- benefit and supplemental pay policies.
- supply/demand situation for personnel needs.
- supply/demand situation in the labor market.
- employees' expectations.
Salary Surveys Utilized
Mountain States Employers' Council
Longmont Salary Survey
Colorado Counties, Inc.
In 1986 it is recommended that a 47 across the board salary adjustment be
made with the exception of Dispatcher classification that should receive a
9% adjustment.
It is recommended that no minimum salary increase amount be set for
classifications or "grandfathered" employees in 1986.
-38-
SALARY AND BENEFITS BUD G E T
1 9 8 6
1985 1986 AMOUNT
DEPARTMENT TOTAL COST TOTAL COST DIFFERENCE
GENERAL FUND:
Commissioners $ 180,790 $ 181,660 $ 870
County Attorney 254,740 264,955 10,215
Planning & Zoning 184,338 192,536 8, 198
County Clerk 689,401 722,287 32,886
Elections 69,784 72,524 2,740
County Treasurer 248,780 255,987 7,207
County Assessor 584,354 600,060 15,706
Buildings & Grounds 542,924 564,205 21,281
County Council 5,096 5,305 209
District Attorney 767,265 791,317 24,052
Juvenile Diversion 89,715 92,869 3, 154
Finance & Administratoin 89,512 92,869 3,357
Accounting 169,255 175,018 5,763
Purchasing 79,464 82,601 3,137
Personnel 116,871 121,423 4,552
PBX-Phone Service 100,752 104,647 3,895
Sheriff Administration 677,584 702,649 25,065
Police Services 1,385,471 1,445,677 60,206
Regional Forensic Lab 43,511 45,255 1,744
Communications 374,520 405,813 31,293
Ambulance 582,832 605,953 23,121
Jail 1,604,439 1,672,966 68,527
Youth Shelter Home 133,481 138,714 5,233
Useful Public Service 60,704 62,375 1,671
Building Inspection 179, 181 186,279 7,098
Office of Emergency Mgmt. 27,173 28,248 1,075
Pest & Weed Control. 21,230 22,061 831
Engineering 221,847 230,277 8,430
Extension Services 74,063 76,941 2,878
Veterans' Office 36,885 38,354 1,469
Missile Park 8,771 9, 109 338
TOTAL GENERAL FUND: $ 9,604,733 $ 9,990,934 $386,201
ROAD AND BRIDGE FUND:
Bridge Construction $ 273,661 $ 284,471 $ 10,810
Maintenance of Condition 771,552 790,902 19,350
Maintenance Support 344,583 353,753 9,170
Trucking 303,352 312,647 9,295
Mining 288,470 297,888 9,418
Administration 147,181 153,087 5,906
TOTAL ROAD & BRIDGE FUND: $ 2,128,799 $ 2, 192,748 $ 63,949
-39-
1985 1986 AMOUNT
DEPARTMENT TOTAL COST TOTAL COST DIFFERENCE
HEALTH FUND:
Administration $ 254,607 $ 264, 155 $ 9,548
Nursing 398,592 413,081 14,489
Protection. Services 242,554 249,784 7,230
TOTAL HEALTH FUND: $ 895,753 $ 927,020 $ 31,267
PRINTING 8 SUPPLY FUND $ 48,892 $ 50,750 $ 1 ,858
COMPUTER SERVICES FUND $ 1, 155,831 $ 1,199,175 $ 43,344
TOTAL ALL FUNDS: $13.834,008 $14,360,627 $526,619
-40-
FRINGE BENEFITS RECOMMENDATION
HEALTH INSURANCE:
1985 1986 Self-Insured
SINGLE $ 90.05 $ 90.05 No premium increase
FAMILY $107.60 $107.60 No premium increase
PROGRAM:
. SINGLE $100 DEDUCTION - 20%/80% TO $2,000 THEN 100%
. FAMILY $200 DEDUCTION - 20%/80% TO $4,000 THEN 100%
CONCEPT:
. SHARING COST (PREMIUMS/DEDUCTIBLE/CO-INSURANCE)
. CHANGE UTILIZATION PATTERNS
. COST CONTAINMENT
DENTAL:
PROGRAM:
. COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND
FAMILY PLANS
. 100% PREVENTIVE CARE
. 50%/50% CARE OTHER THAN PREVENTIVE
. EXCLUDES ORTHODONIC CARE
. MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $500/YEAR
VISION:
PROGRAM:
. COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND
FAMILY PLANS
. MAXIMUM AMOUNT PAID FOR SINGLE $150/YEAR OR FAMILY $300/YEAR
. NO DEDUCTIBLE
. 50% OF COVERED EXPENSES INCURRED
. EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR
LIFE:
7,000 @ 39 /$1 ,000 = $2.73/MONTH
12,000 @ 39C/$1,000 = $4.68/MONTH
DISABILITY INSURANCE:
. $0.0048 X MONTHLY COMPENSATION (100% COUNTY PAID)
. BENEFITS BEGIN 180 DAYS AFTER DISABILITY
. MONTHLY BENEFIT IS 60% OF SALARY TO A MAXIMUM BENEFIT OF $3,000 PER
MONTH
. PROGRAM HAS FULL SOCIAL SECURITY INTEGRATION
NOTE: Above is a brief summary of benefits. Reference should be made to
Personnel Policies and Procedures for eligibility and complete description
of programs.
-41-
J
114 #41 tiA
Lawn val\ IN21
BOSSISM SWIM '
.. II 1
GENERAL
FUND
.. ..
1
GENERAL FUND REVENUE
1988 TOTAL $17,118,884
Fund Balance
$800,000 (4.7%)
Miscellaneous
$1,873,330 (10.97.)
Fines & Forfeitures
$18,750 (0.17.)
Charges for Services
$1,377,854 (8.0%)
Licenses/Permits
$409,575 (2.47.)
Intergovernmental
$011,885 (3.87.) Property Taxes
$10,298,894 (60.2%)
Fee Accounts
$1,618,598 (9.4%)
Other Taxes
$110,000 (0.8%)
1985 TOTAL $18,281,758
Fund Balance
$744,888 (4.8%)
Miscellaneous
$1,808,000 (11.1%)
Fines & Forfeitures
$18,750 (0.1%)
Charges for Services
$1,085,783 (8.7%)
Licenses/Permits
$308,250 (1.97.)
Intergovernmental
$671,811 (4.1%)
Property Taxes
$9,979,523 (61.3%)
Fee Accounts
$1,544,975 (9.5%)
Other Taxes
=120,000 (0.7%)
-42-
GENERAL FUND EXPENDITURES
1988 TOTAL $18,816,884
(4.7%) Miscellaneous $782,648
(2.9%) Public Works $475 975
(5.3%) Health $872,686
(0.27.) Culture/Recreation
$25,091
Public Safety
$7,387,9544.5%)
General Government
(39.27.) $6,514,217
(0.0%) Natura
Resources $3,00
(2. 1%) Auxiliary $350,000
(1.2%) Human Services $205,108
1985 TOTAL $15,711,758
(2.0%) Miscellaneous $308,902
(2. 5%) Library $390,302
(3.4%) Public Works $533,547
(5.3%) Health $825,444
(0.4%) Culture/Recreation
$55,134
Public Safety
$7,075,763(45.07.)
General Government
(40.07.) $6,286,508
(0.0%) Auxiliary $1,100
(0.0%) Natural Resources $10,264
(1.4%) Human Services $224,794
-43-
GENERAL FUND SUMMARY
It is recommended that the General Fund be funded at the level of
$16,616,684 in 1986. The recommended level reflects a 5.76% increase over
the 1985 level of $15,711 ,758. If the undesignated amount of $455,668, the
added transfer of $105,825 to the Health Department, and the one-time
capital expenditures for computers ($350,000) and communications ($125,000)
are not considered, the program level of the General Fund would be
$15,580, 191 or slightly less than a 17 decline from 1985. The budget has no
program additions or major expansions. No funding is included for the
library in anticipation of the creation of a Library Special District.
General government functions are up $227,709, public safety is up $312, 196,
public works is down $57,572, with no funding for the airport, miscellaneous
categories are down $26, 175. Health transfers are up $54,188, but $105,825
is to accommodate the Family Practice Residency Program chargeback.
Revenues show an increase of $319,371 in property taxes, and licenses and
permits are up $101,325 in anticipation of the Board adopting the new ICB0
building permit rate structure. intergovernmental revenues are down
$60, 126, charges for services are up $292,071 with library chargeback
($76,000) , ambulance fees ($115,351) , police service contracts ($24,337) ,
and weed spraying ($9,500) . Miscellaneous revenues are up 3.6% or $65,330
primarily in rents ($16,800) and CCI Building ($69,030) with minor
offsetting reductions. Fee accounts from the various offices are up $71,621
or 4.6% in Clerk's fees ($30,000) , DUI fees ($18,596) and Treasurer's fees
($16,000) . Overall revenues other than property taxes are up $460,221 or
8.3%.
A beginning fund balance of $800,000 is anticipated for funding a portion of
the 1986 budget. An estimated ending fund balance of $500,000 is projected
for year-end 1986. This amount serves as an additional contingency amount
during the fiscal year. This fund balance amount is consistent with the
anticipated ending fund balances for the last few years. Because of the
local and national economic situation and the pending Federal and State
budget cuts, it is prudent management for Weld County to maintain an
anticipated fund balance to respond to unforeseen needs of the citizens of
Weld County in 1986 and future years.
Included in the recommended budget is an undesignated amount of $455,668 for
the Board's consideration and policy decisions regarding various points of
issue and policy matters concerning county priorities and programs for 1986.
A detailed list of the points of issue and policy matters for the budget are
in the preceding pages.
-44-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT, NAME : Board of County Commissioners
BUDGET UNIT TITLE AND NO. : Office of the Board -- 011011
DEPARTMENT DESCRIPTION:This is the statutory head of county government. Each of
the major departments of county government is overseen by one commissioner, with each
commissioner serving as an assistant in another area, on a rotating basis each year.
Additional statutory duties include sitting as a board of equalization to hear appeals
on tax assessments; sitting as the county board of welfare; and filling, by appointment,
all vacancies in county offices except in the Board of Commissioners.
The budget unit shown above is broken down into the following activities:
Administration, legislative program, local government forum.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 210,261 $ 241 ,424 $ 242,293 $ 242,293 1
Revenue -0- -0- -0- -0-
Net County Cost
$ 210,261 $ 241 ,424 $ 242,293 $ 242.293 �1
Budget. Positions � I
6 6 6 6 JJJ
SUMMARY OE CHANGES:
Budgetary increases include: 4% salary increase for Office Technician, reflecting
an $870 increase for Personal Services; postage box rental. ($300) ; memberships and
dues ($1,039) ; out-of-town expenses ($1 ,000) ; air travel ($532) ; and meals ($420) .
Offsetting decreases are in supplies ($300) ; printing ($390); district 411 out-ot -
town expense ($102); local travel ($1 ,318) ; meals - at large 411 ($130) ; meeting
expenses ($600) ; and other purchased expenses ($320) . The net effect on the budget
is an $869 increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Recommend request at target level.
-45-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : County Attorney
BUDGET UNIT TITLE AND NO . : County Attorney -- 011017
DEPARTMENT DESCRIPTIOR:This office renders opinions on constitutional questions .
The county attorney is charged with defending any law suits against Weld County which
are not covered by insurance policies and bringing civil actions for enforcement cf
county regulations. Of the three full time assistants, two share the responsibilities
of the county attorney, the other one enforces child support obligations and handl =s
dependency neglect cases.
The budget unit shown above is broken down into the following activities:
County Attorney, IV-D Program.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year]
Gross County Cost $ 238,810 $ 263,455 $ 287,960 $ 287,960
Revenue 70,931 36,800 83,000 83,000 _J
Net County Cost
$ 167,879 $ 226,655 $ 204,960 $ 204960
Budget. Positions 6 6.5 6.5
SUMMARY OF CHANGES :
Increase in personal services of $23, 105 reflects the 4% salary adjustment, upgrades
of two Assistant County Attorney I's, and one additional part-time Office Technician.
Supplies are decreased by $500. Revenues reflect increased attorney services pro-
vided for the Title IV-1) program.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget reflects upgrades of two attorney positions approved by
the Board in May, 1985.
Revenue is up by $46,200 due to heavier utilization of the County Attorney's Office
by Social Services. $83,000 equals the amount budgeted in Social Services.
-46-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Public Trustee
BUDGET UNIT TITLE AND NO. : Public Trustee -- 011013
DEPARTMENT DESCRIPTION :Performs the duties of public trustee in the County as
prescribed in CRS 38-37-101 et. seq. , 1973. County General Fund provides supplies only,
salaries and operating costs are funded by Public Trustee fees outside of county budget.
n3h a budget unit shown above is broken down into the following activities:
a.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 2,162 $ 2,500 $ 2,500 $ 2,50G
Revenue 10,949 2,500 2,500 2,50G
Net County Cost $ (8,787) $ -0- $ -0- $ -0-
Budget. Positions -- -- -- -- �j
SUMMARY OF CHANGES :
Total budget is unchanged from 1985.
EINAftCE/ADMIlIISTRATIYE RECOMMENDATION :
Recommend approval. Self-supporting fee for service office. The last two years
have resulted in excess revenue to the County.
-47-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Planning 5 Zoning
BUDGET UNIT TITLE AND NO. : Planning -- 011014
DEPARTMENT DESCRIPTION:Provides the Weld County Planning Commission with research
and recommendations regarding land use decisions in relationship to the Weld Counr_y
Comprehensive Plan; gives technical assistance to incorporated municipalities; assisir
towns on projects; issues permits and regulates zoning.
The budget unit shown above is broken down into the following activities:
Long range planning; zoning & subdivision administration; administration; "208
management; housing program management.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 185,888 $ 257,923 $ 219,273 $ 219,275
Revenue 36,411 47,750 51,500 52,37'.
Net County Cost $ 149,477 $ 210,173 $ 167,773 $ 166,891.
Budget. Positions 8 10 8 8
SUMMARY OF CHANGES:
Salary decrease of $38,300 reflects 4% salary adjustment and elimination of two
FTE's (one Current Planner and one Zoning Inspector) . Decrease in purchased services
amounts to $600.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
It is recommended that one Zoning Inspector position be deleted. Manpower projectio“a,
for 1985 were based on the past performance of the previous inspector. It has been
discovered that_ the current zoning inspectors are doing considerably more than the pa :
inspector and one position should be adequate to handle citizen's complaints and
routine follow-up of violation cases. Also included is the deletion of one Current
Planner position. This was a result of a change in land-use regulations which allowed
Planning to function with less personnel. The 1986 budget will allow for the continua-
tion of work on reviewing the Weld County Comprehensive Plan.
Increased revenue of 10% ($4,625) is projected with recommended fee increase for
land use applications.
-48-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Clerk & Recorder
BUDGET UNIT TITLE AND NO. : Clerk & Recorder -- 011021
DEPARTMENT DESCRIPTION:The Clerk & Recorder coordinates the work of the employees
in three departments. The Clerk to the Board Department is responsible for recording
all meetings of the Board of County Commissioners, hearings, and liquor applications.
The Recording Department records all legal documents and is responsible for microfilm-
ing and processing all documents, issues marriage licenses, conducts lien and reel
(OVER)
The budget unit shown above is broken down into the following activities:
Clerk to the Board, Recording, Motor Vehicle.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 998,097 $1 ,050,767 $1,065,274 $1 ,061 ,274
Revenue 1 ,057,798 1 ,028,000 1,058,000 1 ,058,000
Net County Cost $ (59,701) $ 22,767 $ 7,274 $ 3,274 1
Budget. Positions 40 40 40 40 J
SUMMARY OF CHANGES:
Budget reflects an increase of $17,701 in salaries due to annual salary adjustment.
Line items for office supplies, publication of legal notices, professional services,
and travel and meetings have been reduced a total of $2,200. Other adjustments and
consolidations are necessary due to actual expenditures and reclassification of expense
titles. Revenue projection is based on state fees and anticipated activity. $4,000
was transferred from supplies in this budget to the Capital Outlay budget to fund
IMT350 reader/printer with lower paper costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Clerk and Recorder's request is below 85% target level. Recommend approval.
Equipment in the amount of $15,000 has been requested in Capital Outlay.
-49-
BUDGET UNIT REQUEST SUMMARY (CONTINUED)
Clerk and Recorder -- 011021
DEPARTMENT DESCRIPTION:
estate searches, and provides certified copies of documents on record. The
Motor Vehicle Department collects state and local sales taxes on motor
vehicles, processes title applications, files chattel mortgages on motor
vehicles, maintains alphabetical and numerical files on all titles and
license plates issued in Weld County, and assists law enforcement agencies
with identification by providing motor vehicle registration information.
-50-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Elections (Clerk & Recorder)
BUDGET UNIT TITLE AND NO. : Elections -- 011025
DEPARTMENT DESCRIPTLQN:The Elections Department conducts primary and general
elections every two years, conducts voter registration, maintains records alphabetically
and by precinct, conducts schools for election judges, provides supplies for elections,
and issues certificates of registration for proof of age and citizenship for
international travel.
The budget unit shown above is broken down into the following activities:
Voter registration, election operations, maintenance of official records, customer and
mail service.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 250,612 $ 95,219 $ 248,169 $ 248,169
Revenue -p._ -0- -0- -0-
Net County Cost $ 250,612 $ 95,219 $ 248,169 $ 248,169
Budget. Positions 4 4 4 4
SUMMARY OF CHANGES:
Personal services increased by $82,300. Personal services include $20,000 for part-
time election assistance, $59,400 for judges, and branch registration. The remainder
is the 4% salary increase for the four employees. Election material costs are up
$11 ,650.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Reuuest exceeds target by $48,119, but this is amandated function.
See impact of "motor voter" amendment. Election year is funded by $70,000 fund
balance carry-over in off-election year budget.
Payment rates for judges and branch registration remain the same as for the 1984
election.
-51-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Treasurer's Office
BUDGET UNIT TITLE AND NO. : Treasurer -- 011031
DEPARTMENT DESCRIPTIOty:The Weld County Treasurer takes custody of county funds,
such as collecting taxes and disbursing funds collected for the state, county school
districts, municipalities and special districts. The Treasurer deposits county funds in
banks in the county. Funds may be invested, but state statute limits the type of
investment.
The budget unit shown above is broken down into the following activities:
Treasurer
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 472,560 $ 457,861 $ 474,058 $ 474,058
Revenue 387,220 363,000 380,500 380,50G
Net County Cost $ 85,340 $ 94,861 $ 93,558 $ 93,558
Budget. Positions 12 12 12 12
SUMMARY OF CHANGES:
Personal services increased by $16,385 reflecting a 4% salary increase and Deputy
Treasurer position's salary adjustment. Subscriptions and dues increased $50. Off-
setting decrease is in supplies ($238) , resulting in a net increase of $16,197.
Revenues are stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is at target level with revenues up $16,000.
-52-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Assessor
BUDGET UNIT TITLE AND NO . : Assessor -- 011041
DEPARTMENT DESCRIPTIOR:This department does the assessment on all properties in
Weld County. Is responsible for placing proper value on all real and personal property.
Keeps copies of current tax roll in alphabetical sequence and also by parcel number. .
The budget unit shown above is broken down into the following activities:
Assessing of all properties in Weld County.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 718,738 $ 770,175 $ 923,292 $ 803,017
Revenue 28,593 30,760 30,760 28,760
Net County Cost $ 690,145 $ 739,415 $ 892,532 $ 774,257
Budget. Positions 28 28 36 30 1
SUMMARY OF CHANGES:
Personal services show an increase of $75,630 which reflects a 4% salary increase plus
two additional Appraisers ($69,502) . Operating supplies increased by $4,578, and
printing increased by $570. Decreases are in office supplies ($2,000) ; communication
and transportation ($300) ; and professional services ($46,350) . The net increase is
$32,788. Revenues are down due to changes in state assessment of personal property
primarily.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommended budget includes two additional commercial appraisers approved by the Board
during the Early Warning session, due to the requirements of Amendment One to reappraise
all properties every two years. Request included six additional appraisers, but they
are not included in the recommended amounts ($114, 175) . Policy issue.
-53-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Buildings & Grounds
BUDGET UNIT TITLE AND NO . : Maintenance of Building, & Plant -- 1111061
DEPARTMENT DESCIJPTION:Maintain all county buildings and grounds in the fields of:
air conditioning, heating, plumbing, carpentry, painting, electrical, lawn and grounds
care , furniture moves, snow removal , etc. Performs cleaning tasks in Courthouse ,
Complex, Health Building, Social Services, Library, South County Services Building, and
Road and Bridge Headquarters.
The budget unit shown above is broken down into the following activities:
Administration; repair and maintenance of buildings; custodial services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,012,2:32 $1,053,726 $1,019,157 $1 ,019,157
Revenue 35,631 4,200 65,500 65,500
Net County Cost $ 976,601 $1 ,049,526 $ 953,657 $ 953,657
Budget. Positions 34 32 30 30
SUMMARY OF CHANGES:
Budget reflects reduction in personal services of $40,875 caused by 4% salary adjustment
and elimination of three custodial positions. Supplies are reduced by $9,499. Pur-
chased services increased by $11,507. Inter-departmental charges are reduced by
$4,297. Revenues reflect $61,000 from Library Special District for building costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Budget reflects a reduction of three custodian positions (two are currently vacant) .
The Board has approved the Early Warning Budget Session policy issue of having only
day time janitors in the Centennial Complex with certain service restrictions. Plan
will go into effect on October 4, 1985.
No revenue or expenses are included for the new Court Annex building. Rental revenue
should offset any costs.
Revenue includes $61,000 for reimbursement of expenses for the Library Building from
the Library Special District.
-54-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : County Council
BUDGET UNIT TITLE AND NO, : County Council -- 011110
DEPARTMENT DESCRIPTION :Weld County's Home Rule Charter provides for a five member
unsalaried County Council chosen in non-partisan elections. The major responsibilities
of the Weld County Council are setting salaries of all elected officials, filling
vacancies in the Board of County Commissioners, reviewing county government and making
periodic reports to the citizens, and authorizing an increased levy in ad valorem taxes
if requested by the County Commissioners.
The budget unit shown above is broken down into the following activities:
County Council.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost $ 14,783 $ 28,209 $ 20,580 $ 20,580
RevenueO-
-
Net County Cost $ 14,783 $ 28,209 $ 20,580 $ 20,580
Budget. Positions 1PT 1PT IPT 1PT
SUMMARY OF CHANGES :
Budget reflects a salary decrease of $287, decrease in office supplies ($150) , operating
supplies ($150) , and professional services ($7,817) . Increase is in communication and
transportation ($25) which allows for increased postage rates and mail volume, $250 for
printing charges, and $800 for mileage reimbursement (due to the distance current
Council members live from Greeley) . Overall budget is decreased by $7,629.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommended at requested level with 1986 salary levels.
-55-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO . : District Attorney -- 011123
DEPARTMENT DESCRIPTION :Prosecutes crimes upon complaints of citizens or upon
investigation and complaint of law enforcement agencies & answers all criminal
complaints of the people. Handles such civil matters as juvenile actions, non-support
actions, and commitments to the state hospital and mental health clinic. Serves as
attorney for all county officers except the County Commissioners. Handles consumer
fraud complaints and welfare fraud complaints.
The budget unit shown above is broken down into the following activities:
District attorney; juvenile division; welfare fraud division; consumer division.
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Cross County Cost $ 778,719 $ 868,172 $ 901 ,459 $ 901,549
Revenue 62,782 79,292 80,751 80,751
Net County Cost $ 715,937 $ 788,880 $ 820,708 $ 820,798
Budget. Positions 27 28 28 26
SUMMARY OF CHANGES :
Salary increase of $30,400 allows for a 4% salary increase plus a $2,500 increase
for the District Attorney. Printing increased by $700, cost of machine maintenance
by $912, and motor pool by $1 ,275. Total budget increase is $33,377. Recommended
budget eliminates the Consumer Fraud Program ($40,728) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Low priority of the District Attorney is Consumer Fraud Division. Policy issue of
Board. Budget still exceeds target amount by $5,071 , but remainder appears to be
mandatory functions. Bad check services associated with prosecution cannot be charged.
In reviewing the program, the County only has the mandatory obligation of funding the
prosecution functions of the bad check operation. The investigation function is the
local law enforcement authorities' responsibility. Since bad checks are primarily
generated at retail centers the investigation responsibility, which is approximately
75% of the program, should be done at the municipal police departments. The Sheriff
would only have any bad checks from unincorporated areas to investigate. Board may
want to consider funding only enough support for criminal filings and require local
law enforcement agencies to fulfill their investigation responsibilities.
-56-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO . : Juvenile Diversion -- 011125
DEPARTMENT DESCRIPTION :Reviews and recommends charges in juvenile cases to reduce
the juvenile caseloads for the Courts and Probation. Counseling component provides
intense supervision, counseling and other services to juvenile offenders who would
otherwise be prosecuted through the courts.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 130,951 $ 124,176 $ 106,078 $ 106,078
Revenue 48,298 42,051 38,200 38,200
t-
Net County Cost $ 82,653 $ 82,125 $ 67,878 $ 67,878_
Budget. Positions 5 5 5 4
SUMMARY OF CHANGES:
Total budget increase is $3,724. The 4% salary increase will cause salary and
wages to increase by $4,358. There is a line item increase for $300 for postage,
caused by an increase in caseloads. Travel has been reduced $800, plus one counselor
($21 ,822) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Reduction of one counselor and one out-of-state trip are recommended in accordance
with. the Revenue Sharing Contingency Plan. Department lists counselor as mandated,
it more appropriately should be classified as cost effective. Assurances should be
made that reduction would not jeopardize state funding. Service level would be
reduced with reduction and could impact District Attorney workload. Policy issue.
Lowest priority of District Attorney to meet target level. Recommendation still
exceeds target level by $3,350. State grant revenue is down $3,851 or 9.16%.
-57-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Finance & Administration
BUDGET UNIT TITLE AND NO . : Finance & Administration -- 011151
DEPARTMENT DESCRIPTION:This office provides financial and administrative support to
the Board of County Commissioners. Also supervises Print Shop and Central Supply.
The budget unit shown above is broken down into the following activities:
Finance and Administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year__
Gross County Cost $ 139,616 $ 118,627 $ 117,455 $ 117,455
Revenue
Net County Cost _ $ 139,616 $ 118,627 $ 117,455 $ 117,455
Budget. Positions 4 3 2 2
SUMMARY OF CHANGES:
A reduction in the budget request is due to a decrease in salaries and wages ($1 ,172)
by eliminating a part-time Office Technician. Other changes are only shifts in line
items to reflect expenditure patterns.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend that in lieu of eliminating clerical position in Veteran's Services Office
(VSO) , that the Board consider keeping the position and eliminating part-time clerk in
Finance and locating VSO near the Personnel Office. VSO clerk could then split
time between VSO and part-time Finance as needed. Option allows clerical support for
VSO and meets Finance backup needs. Clerical position has been vacant since 8/9/85
without adverse impact.
-58-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Accounting Department
BUDGET UNIT TITLE AND NO . : Accounting -- Q11152
DEPARTMENT DUCRIPTION:This office is in charge of all general accounting
functions. It must maintain and produce accurate records for departments' use to allow
proper budgetary control. Maintains records for grants in the county, and assists in
the annual audit by an independent auditor. Issues weekly county warrants and provides
budgetary control by processing supplemental appropriations, etc.
The budget unit shown above is broken down into the following activities:
Accounting
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 30O,819 $ 267, 111 $ 275,847 $ 27.5,847
Revenue -0- -0- -0- -( -
Net County Cost $ 30O,819 $ 267,111 $ 275,847 $ 275,847
Budget. Positions 8 8 7 7
SUMMARY QF CHANjS:
An increase in the budget in the amount of $8,736 is due to a 4% salary increase.
Other changes are due to shifts in funds of $500 from supplies to printing.
FUNANCE/ADMINISTRATIVE RECOMMENDATION:
Recommend approval. In 1985 Accounting eliminated a Cost Accountant position
($28,752) funded via IGA Motor Vehicle. The reduction has the impact of reducing
all County vehicle costs by $28,752, which will be reflected in user budgets.
-59-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Purchasing
BUDGET UNIT TITLE AND NO. : Purchasing -- 011153
DEPARTMENT DESCRIPTION:Responsible for all purchases whether by formal bid,
telephone proposal , or quotation. Maintains vendor bid list for all types of bidding.
Seeks approval from the Board of County Commissioners on all bids.
The budget unit shown above is broken down into the following activities:
Purchasing.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 131 ,491 $ 119,255 $ 125,328 $ 125,328
Revenue -0- -0- -0- -0-
Net County Cost $ 131 ,491 $ 119,255 $ 125,328 $ 125,328
Budget . Positions 3 3 3 :3
SUMMARY OF CHANGES:
Increased costs are reflected in salaries and wages ($7,567) due to reclassifications
and salary increases. Subscription and dues increased ($111) . Purchasing will now
receive microfiche from the State to access the entire bid, which accounts for the
increase in dues. Decreases are in postage ($950) , travel ($400) , leaving a total
budget increase of $6,073.
FINANCE/ADMIN1.STRATIv RECOMMENDATION :
Recommend approval.
-60-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Personnel Department
BUDGET UNIT TITLE AND NO. : Personnel -- 011154
DEPARTMENT DESCRIPTION:created by the Home Rule Charter. The division is
responsible for setting up employment policies, rules, job classification and
compensation. All job applicants submit applications to the Personnel Division, which
screens them according to skills, education and experience; then they refer 3-5 chosen
applicants to departments for interviews.
The budget unit shown above is broken down into the following activities:
Personnel .
Actual Last Requested Recommended "
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Cost Gross County $ 180,032 $ 222,806 $ 234,519 $ 234,468 I,
Revenue -0- -0- -0- 1
Net County Cost $ 180,032 $ 222,806 $ 234,519 $ 234,468
Budget. Positions 4 4 4 4
SUMMARY OF CHANGES :
Budget shows a net increase of $11,662, which is totally attributed to the 4% salary
increase. Other changes are a shift of $51 from advertising to supplies.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommended budget is at target level. With the co-location of Veteran's Services
Office (VSO) near Personnel office area, supply and operating accounts have been
consolidated. See Finance and VSO budget write-ups for proposed structure and
funding of VSO and Personnel.
-61-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Communications - PBX
BUDGET UNIT TITLE AND NO. : Communications - PBX -- 011197
DEPARTMENT DESCRIPTION:To insure a communications system to all county offices. To
answer all incoming and route outgoing calls to county offices.
The budget unit shown above is broken down into the following activities:
PBX
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year,
Gross County Cost $ 242,130 $ 247,487 $ 246,211 $ 246,211 _
Revenue —� 35,975 47,025 47,025 47,025
Net County Cost $ 206,155 $ 200,462 $ 199,186 $ 199,186 --{
Budget. Positions 7 7 7 7 I
SUMMARY OF CHANGES :
Budget request shows a decrease of $1 ,276. Line items that have decreased are:
printing and duplicating ($90) , phone equipment and maintenance ($4,158) , travel and
meetings ($100) , and training ($981) . Increased line items are: salaries and wages
($580) , office supplies ($539) , publicity and subscriptions ($485) , long distance
service ($2,090) , and telephone/telegraph utility ($3,451) . Revenue reflects
projected court PBX costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since budget is below the target level. It is recommended that in
the final budget PBX be converted to an IGS Fund will all phone costs centralized and
charged back to the user. $129,476 in additional appropriations with offsetting
charges would be included in the budget. This approach should allow for improved
management and accountability of phone charges in Weld County.
-62-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Capital Outlay
BUDGET UNIT TITLE AND NO . : Capital Outlay -- 011945
DEPARTMENT DESCRIPTION:Central account for capital outlay items.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 114,298 $ 91,137 $ 125,000 $ 129,000
Revenue -0._ -0- -0- -0-
Net County Cost $ 114,298 $ 91,137 $ 125,000 $ 129,000
Budget. Positions
SUMMARY OF CHANGES:
See listing of requested and recommended items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend $129,000 funding level. $4,000 was transferred from Clerk and Recorder's
supply account to Capital Outlay to fund IMT350 versus IMT150 Kodak reader/printer.
Savings in paper offsets added costs the first year. See attached list on following
page.
-63-
CAPITAL OUTLAY
Request Recommend Approved
Assessor:
Calculators (2) $ 350 $ 350
Typewriter (1) 1,000 1,000
$ 1,350 $ 1,350
Building and Grounds:
Clarke vacuum $ 300 $ 300
High speed buffer 1,800 1,800
$ 2,100 $ 2, 100
Fair:
Swine panels $ 5,000 $ 5,000
Nursing:
Visual screener $ 2,000 $ 2,000
District Attorney:
Microfilm storage cabinet $ 600 $ 600
Clerk and Recorder:
Typewriter $ 1 ,000 $ 1,000
Kodak IMT502 Mode Reader 10,000 14,000
$ 11 ,000 $ 15,000
Sheriff:
Snytor UHF Mobile Radio (6) $ 8,700 $ 8,700
Pak set radio - MT500 (6) 5,700 5,700
Microfilm reader/printer (1) 8,000 8,000
Electric hand dryers (6) 1,590 1 ,590
$ 23,990 $ 23,990
Communications: $ 73,960 $ 73,960
Undesignated: $ 5,000 $ 5,000
TOTAL $ 125,000 $ 129,000
-64-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : _Sheriff's Office
BUDGET UNIT TITLE AND NO. : Summary
DEPARTMENT DESCRIPTION: See individual units.
The budget unit shown above is broken down into the following activities:
Sheriff -- Administration, Jail, Police Services
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $4,260,868 $4,857,241 $5,013,673 $4,875,594
Revenue 216, 126 293,373 345,132 345,918
Net County Cost $4,044,742 - $4,563,868 $4,668,541 $4,529,676
Budget. Positions 159 162 155 155 1
SUMMARY OF CHANGES:
Personal Services: Reflects an estimated 4% salary adjustment for all personnel,
increased FICA expense, and estimated overtime dollars for paid compensation in
accordance with FLSA requirements. The $20, 176 increase is small because salaries
totalling $109, 118 were eliminated with contracted food preparation in the Jail.
The savings in personnel is shifted to the purchased services area to pay for food
preparation contracted services. OT impacts have been minimized by careful super-
vision and scheduling. (CONTINUED)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
See arrached priority ranking. Sheriff has done a commendable job of attempting
to hold down costs in his requested budget, but still exceeds the target amount by
$343,779. An additional $156,376 above the target amount has been recommended.
However, this amount still leaves a shortfall of $139,432 that must be reduced in
accordance with the priority ranking. $23,990 is also recommended in the capital
outlay budget. Items not funded in the recommended budget are three field deputies
($74, 175) , one Office Technician ($13,621) , and one Counselor ($19,790) . Policy
issue.
Concur with contracting out food services as agreed to by the Board and Sheriff
in July.
Revenues have increased based upon a 23% increase in the contracted law enforcement
rate caused by the Fair Labor Standards Act. The rate has risen from $17/hr. in
1985 to $21/hr. in 1986. Sheriff is also recommending a substantial increase in
work release fees so that the program is essentially self-supporting at no cost too
Weld County taxpayers. The 40 additional work release beds anticipated in the Jail
renovation during 1986-87 are also forcasted to be a zero tax base program with
increased work release fees.
(CONTINUED) -65-
BUDGET UNIT REQUEST SUMMARY
Sheriff's Office Summary (Continued)
SUMMARY OF CHANGES:
Supplies: Largest reduction ($80,800) is due to the transfer of supplies cost to
contracted food preparation in the purchased services category. Other reductions
are a result of a great effort to focus expenditures on needs and elimination of
non-vital activities. This represents the cost of absolute minimal operation.
Purchased Services: Increase is due to $195,000 in estimated contracted food
preparation costs and rising costs associated with inmate medical care. However,
several areas have declined to absorb a large portion of the increase in medical
and food expense in this area. The incremental replacement of vehicles matching
depreciation to true use patterns has saved an estimated $180,000 over the last
two years From last vehicle depreciation. Fleet expansion to allow incremental
replacement and lower ARA repair costs have actually lowered vehicle maintenance
costs. Replacement cars included in 1986 are: 6 marked patrol units @ $12,500
each and 3 passenger cars @ $9,500 each.
Capital Outlay: The net cost for equipment is $44,740, of which $23,990 is
budgeted in the capital outlay budget. Equipment requested is:
FTIR $41,500 (50% split with City of Greeley, net cost of $20,750)
Microfische Reader/Printer @ $ 8,000
Hand Dryer Units @ 1,590
Replacement of mobile & hand-held
radios @ 14,400
Gross Cost $65,490
Revenue: The largest increase here is due to a 23% increase in contracted law
enforcement hourly rates due to FLSA requirements. As a result, a very conserva-
tive revenue estimate was made to ensure the figures remain realistic. Further-
more, Hudson is very close to establishing a full service contract which has not
been included in anticipated revenues. An increase in work release fees is
required which must be adopted by the Board of Commissioners to make the program
self-supporting. Those increased fees are included in the estimated Jail revenue.
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The Regional Forensic Lab has met the needs of both the Greeley Police and the
Sheriff's Office. The budget included a request for a highly technical piece of
equipment that will reduce by 30% the direct labor to perform drug analysis.
The Lab Board has unanimously agreed to support the request. North Colorado
Medical Center has expressed some interest in locating a liquid chromatagraph
in the Regional Lab that will interface with the requested FTIR. The criminalist
has also learned of an equipment donation program by Hewlett-Packard that has
great potential.
-66-
44
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-67-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO. : Sheriff -- 012110
DEPARTMENT DESCRIPTION:As chief policing agent of the county, the Sheriff is
responsible for law enforcement in all areas outside the jurisdiction of municipal
police departments. The sheriff is in charge of the Jail. His office must serve and
execute all processes, writs, precepts and orders issued from the Sheriff's Office for
serving subpoenas and summons.
The budget unit shown above is broken down into the following activities:
Sheriff Administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 908,104 $1,086,185 $1,122,343 $1 ,106,951
Revenue 112,227 105,475 114,500 114,500
Net County Cost - $ 795,877 $ 980,710 $1,007,843 $ 992,451
Budget. Positions 31 31 31 30
SUMMARY OF CHANGES:
See Sheriff's Summary.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
See Sheriff's Summary.
-68-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 19$6
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO. : Crime Control and Investigations -- 012111
DEPARTMENT DESCRIPTION: The Crime Control and Investigations Division provides
law enforcement in an area of over 4,000 square miles, including 70,000 people out-
side the jurisdiction of municipal police departments. This department works in
coordination with the municipal police departments and the State Highway Patrol in
providing law enforcement within Weld County.
The budget unit shown above is broken down into the following activities:
Crime Control
Actual Last Requested Recommended l
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,641,568 $1,753,682 $1 ,775,545 $1 ,684,991
Revenue 64,243 69,750 96,337 96,337
Net County cost $1,577,325 $1,683,932 $1,679,208 $1,588,654
Budget. Positions 57 56 56 53
SUMMARY OF CHANGES:
See Sheriff's Summary.
FINANCE/ADM`NISTRATIVE RECOMMENDATION :
See Sheriff's Summary.
-69-
BUDGET Oh ii r REWtS-r SUMMARY
FISCAL YEAR 986
AGENCY/DEPT . NAME : Sheriff's Office _
BUDGET UNIT TITLE AND NO . : Possee and Speci_a1 s -- 0171i7
DEPARTMENT DESCUPTION :Special possee is a reserve resource to supplement re :dr
deputies in times of emergencies and special events.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recomaendec
RESOURCES i Complete Allowed Current Next Next
i Fiscal Year Fiscal Year Fiscal Year Fiscal Year
. ;gross County Cost ! $ 1 ,130 6 $ 2,759 $ 1,607 $ 1,607
evrnue -0 I -0- -0- -0-
I
Nr r County Cost 1
$ 1 ,130 I $ 2,759 $ 1,607 a : ,6G7
4 -1
udq C . POs2rSo s I
'AMtlARY OF CHANGES:
Soe Sheriff 's Summary.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
See Sheriff's Summary.
-70-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO. : City-County Regional Forensic Laboratory -- 012118
DEPARTMENT DESCRIPTION:The City-County Regional Forensic Laboratory provides crime
lab services for the County and City of Greeley on a shared basis.
The budget unit shown above is broken down into the following activities:
Crime Lab
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $ 56,297 $ 88,590 $ 90,230
Revenue -0- 28, 148 44,295 45,081
Net County Cost -0- $ 28,149 $ 44,295 $ 45,149
Budget. Positions -- 1 1 1 }
SUMMARY OF CHANGES:
See Sheriff's Summary.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
See Sheriff's Summary. Program funded 50%/50% by County and City of Greeley.
-71-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO. : Corrections Adminiatratinn -- 012110.
DEPARTMENT DESCRIPTIOPI:The county jail was completed in 1978. Health services are
provided for inmates along with exercise and work programs. The juvenile section is
separated from the other parts of the jail. The juvenile inmates are involved in
extensive counseling sessions.
The budget unit shown above is broken down into the following activities:
Jail
Actual Last Requested Recommended_
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,712,739 $1,958,318 $2,025,588 $1 ,991 ,815
Revenue 39,855 90,000 90,000 90,000
Net County Cost $1,672,884 $1,868,318 $1 ,935,588 $1 ,901,815
Budget. Positions 71 74 67 66
SUMMARY OF CHANGES:
See Sheriff's Summary.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
See Sheriff's Summary.
-72-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Communications - County Wide
BUDGET UNIT TITLE AND NO. : Communications - County Wide -- 012150
IIEPARTMENT DESCRIPTIOIj:To provide dispatch services for 21 law enforcement
agencies, 18 fire departments, 8 rescue/ambulance departments, plus local government
including road & bridge.
The budget unit shown above is broken down into the following activities:
Dispatch/radio.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 500,113 $ 579,353 $ 590,556 $ 589,356
Revenue 9,682 4,782 9,500 9,500
Net County Cost $ 490,431 $ 574,571 $ 581,056 $ 579,856
Budget. Positions 15 19 19 19
SUMMARY OF CHANGES:
The budget increase ($28,199) is due to a 9% increase in salaries. Line items that
have decreased are as follows: office supplies ($50) , operating supplies ($872) ,
communications and transportation ($1,935) , postage ($25) , and printing ($258) . Repair
and maintenance is down $8,570 due to changes in use of maintenance contract. Rents
are down $6,471 with the acquisition of a new County owned antenna. Revenue reflects
projected maintenance cost reimbursements from user agencies.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget includes a 9% salary increase for all employees, except
the Technical. Specialist position ($17,144) . 11 .5% salary increase would cost $25,716.
Concur with the 9% increase.
One-time capital and cost avoidance budget includes $198,960 for communication system
upgrade. The $1 ,200 equipment request should be integrated into the $198,960 capital
plan. It is recommended that an energy impact grant also be developed for the
communications system upgrade.
-73-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Communications
BUDGET UNIT TITLE AND NO. : Communications System Development _-- 01-2151
DEPARTMENT DESCRIPTION : Capital expendiutres for Communications System
development.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ -0- $ 175,800 $ 125,000 $ 125,000
Revenue -0- 75,000 -0- -0-
Net County Cost $ -0- $ 100,800 $ 125,000 $ 125,000
Budget. Positions -- -- -- --
surimkRy OF CHANGES:
Phase II funding for continuation of communication system development. An Energy
Assistance Impact grant will be submitted for state consideration in 1986.
FINANCEJADMINISTRATIYE RECQMMENDATION :
Recommend approval.
-74-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Ambulance Service
BUDGET UNIT TITLE AND NO. : Ambulance -- 012160
DEPARTMENT DESCRIPTION:Ambulances maintained by the County are housed at North
Colorado Medical Center and Ft. Lupton. Ambulance crews of emergency medical
technicians report daily to NCMC for assignments within the emergency room. The
ambulance service handles all emergency and routine ambulance calls for the County.
The budget unit shown above is broken down into the following activities:
Ambulance
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost
$ 778,139 $ 881 ,510 $ 915,501 $ 915.501 _
Revenue
733.363 767,260 882.611 RR? hi ]
Net County Cost $ 44,776 $ 114,250 $ 32,890 $ 32,890
Budget. Positions 23 23 23 23
SUMMARY OF CHANGES:
Salary increase of $34,580 reflects a 4% pay increase. Operating supplies increased
by $1 ,180 to allow for a projected 4% increase in costs of medical supplies and drugs.
Communications and transportation increased $300 due to projected increase in insurance
billings and collection letter efforts. Print/duplicate/binding increased $400 for
printing of billing statements and insurance forms. Professional services were re-
duced by $3,083 for physician advisor contract. Revenues reflect 2% call volume
increase and projected 14% rate increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval . This proposed budget meets the target amount of $32,890. It
assumes a 14% increase in charges and a 2% increase in call volume. Air Life revenue
is up 4% for salaries.
WCAS is requesting $15,000 for equipment, to be used at the approval of the Board.
The majority of these funds will go for replacing the cardiac monitors. WCAS is
also requesting $34,000 for a replacement ambulance.
-75-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Coroner's Office
BUDGET UNIT TITLE AND NO. : Coroner -- 012180
DEPARTMENT DESCRIPTIOIN:The Coroner responds to all deaths unattended in Weld
County. Autopsies are performed in all cases of suspicious death or at the discretion
of the coroner's or district attorney's office. State laboratories are available in
Denver; however, Weld County's coroner usually employs the registered pathologists and
laboratory facilities of North Colorado Medical Center.
The budget unit shown above is broken down into the following activities:
Coroner
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 52,785 $ 45, 100 $ 50,925 $ 50,925
Revenue
Net County Cost $ 52, 785 $ 45, 100 $ 50,925 $ 50,925
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Budget increase of $5,825 is attributed entirely to an increase in costs of professional
services for pathologist.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval at the target level.. Increase of $5,825 to reflect expenditure
pattern of the last two years caused by an increase in the number of autopsies and
pathologist charges.
-76-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Community Corrections
BUDGET UNIT TITLE AND NO . : Community Corrections -- 012170
DEPARTMENT DESCRIPTIOR:Program is a contract with State of Colorado in accordance
with Section 17-27-101 , et seq. , CRS, 1973, which authorizes the diversion of
non-violent offenders not eligible for probation, from State penal facilities tc
community programs. Operates under the Board of County Commissioners with some
delegated authority to the Community Corrections Board.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 71 ,324 $ 80,000 $ 130,000 $ 130,000
Revenue 71 ,324 80,000 130,000 130,000 1
Net County Cost0-
Budget. Positions 2
SUMMARY OF CHANGES :
Budget funded at state contract level of $130,000 for FY 1985-86 (contract signed
6/24/85) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Services are provided via the contract with Chiron Corporation
located at The Villa.
-77-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Youth Shelter Home
BUDGET UNIT TITLE AND NO . : Delinquents 6 Other Institutions -- 012330
DEPARTMENT DESCRIPTIOI1:The Weld County Youth Shelter Home provides temporary 24
hour care for youth who are awaiting court hearings, return to parents, or placement in
more permanent foster care. Weld Juvenile court and the Probation Department rely on
its services, as well as the local Department of Social Services. The home, located at
1709 7th Avenue, Greeley, is owned and maintained by the county.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 140,394 $ 154,343 $ 158,163 $ 158,163 1
Revenue 67,684 66,700 69,900 69,900
Net County Cost $ 72,710 $ 87,643 $ 88,263 $ 88,263 '
Budget. Positions 6. 25 6.25 6.25 6.25__- �
SUMMARY OF CHANGES :
Salaries increased by $2,058 to reflect annual salary adjustment. Food increased by
$1 ,168 to allow for increase in food costs. Office supplies, utilities, and travel
and meetings were reduced by $62, $200, and $100 respectively. Revenues are stable
and reflect no state rate increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The facility and program continue to provide a valuable child placement resource to
the County and, therefore, continues to warrant the support of the County.
-78-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Public Service - DUI
BUDGET UNIT TITLE AND NO. : Public Service - DUI -- 012340
DEPARTMENT DESCRIPTION:Program provides an alternative to jail to first time drunk
driving offenders by requiring court sentenced hours of useful public service.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 25, 145 $ 48,225 $ 66,596 $ 66,596
Revenue 20,404 48,225 66,596 66,596 _f
Net County Cost $ 4,741
Budget. Positions 2 2 3 3
SUMMARY OF CHANGES.:
Personal services increase of $18,047 reflects the addition of one FTE and 4% salary
adjustment. Supplies increased by $125. Additional person will be phased in to
1.0 FTE as caseload justifies to keep the program self-sufficient from fees paid by
clients. This approach was approved by the Board in July, 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
UPS remains self-sufficient from the $40 fee per client and an estimated 90% collection
rate. Estimate is 1,200 DUI cases/year. In addition, budget anticipated 300 County
Court and 300 juvenile referrals in 1986. As of July 1, 1985, HB1272 mandates Juveniie
Community Service, which should only be incorporated in the program if self-supporting.
Mandate is for Probation, not County, under HB1272.
Concurred with request to add additional half-time position July, 1985 due to workload
increase and the fact that program is self-supporting. Caseload requires 1 FTE for
each 60 clients, and program director handles 40 clients plus administration.
New part-time position should expand from half-time to full time as caseload
increases. Budget is projected at 1 ,700 clients per year, or 142 per month.
-79-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO. : Building Inspection -- 012420
DEPARTMENT DESCRIPTION:Enforces building codes; makes on-site inspections during
each phase of construction to insure requirements are met; and administers building
code.
The budget unit shown above is broken down into the following activities:
Administration; inspection; supplies; charges for services; expenses; training,
examination, and conventions.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 231,912 $ 255,460 $ 256,617 $ 256,617
Revenue 372,773 322,500 422,500 432,500
Net County Cost $(140,861) $ (67,040) $(165,883) $(175,883)
Budget. Positions 9 7 7 7
SUMMARY OF CHANGES:
Salaries increased by $758 for annual salary adjustment. Budgeted positions reduced
from 9 to 7, accounting for the low salary adjustment figure. Increase of $414 in
other operating supplies due to increased costs of publications from ICBO. Revenue
is at new ICBO rates, less existing local adjustments.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommended budget is based upon expected building activity remaining the same as
1985. The administrative responsibilities for the Building Inspection Department are
being performed by the Department of Planning Services Director. Plan checking
responsibilities are being contracted. $10,000 has been budgeted for the plan check-
ing services. The existing staff may assume this responsibility in 1986 if staffing
levels remain the same.
Permit revenues could be increased if the 1985 uniform codes are adopted by the County.
A comparison of the existing and proposed fees have been provided for consideration.
It is recommended that the 1985 uniform codes and rates be adopted as soon as possi-
ble in 1985. Rate increase has been included in 1986 budget ($110,000) . Rate increase
would generate adequate revenue to support all direct costs for Planning and Building
Inspection, but not all indirect costs of $125,235.
-80-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Office of Emergency Management
BUDGET UNIT TITLE AND NO. : Office of Emergency Management -- 012910
DEPARTMENT DESCRIPTION:Plans for emergency procedures in case of either natural o.
man-made disasters.
The budget unit shown above is broken down into the following activities:
Civil Defense
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 30,098 $ 79,453 $ 37,348 $ 37,348
Revenue 10,570 38,726 18,674 18,674
Net County Cost $ 19,528 $ 40,727 $ 18,674 $ 18,674 1
Budget. Positions 1 1 1 1 j
SUMMARY OF CHANGES:
Increases in budget line items are for postage ($250) , printing ($600) , and a
4% salary increase. A significant decrease in total budget ($3,006) is due to non-
funding of mobile EOC/Communications Van and the deletion of motor pool funds. No
capital is included due to lack of FEMA funding.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval at above funding level. Program funded 50% by Federal. No
capital items are included.
Board has chosen to review organizational placement and integration of OEM function
in the County structure as part of the budget process. Policy issue.
-81-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Predatory Animal Control
BUDGET UNIT TITLE AND NO. : Predatory Animal Control -- 012960
DEPARTMENT DESCRIPTIOIN:Provides predator and rodent control in Weld County via a
contract with the Colorado Department of Agriculture in accordance with Section 35-7-105
et seq. , CRS, 1973. Section 35-7-202, CRS, 1973, restricts county expenditures to
$20,000 in any one year.
The budget unit shown above is broken down into the following activities:
Predatory animal control.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 12,000 $ 8,000 $ 12,000 $ 8,000
Revenue -0-
Net County Cost $ 12,000 $ 8,000 $ 12,000 $ 8,000
Budget. Positions
SUMMARY OF CHANGES:
Same funding level as 1985. Beginning July 1 , 1985 because of the state legislature
cutting the State Rodent Control fund in half, the state can no longer provide services
performed by Rich Heckendorf at no cost to Weld County and its citizens. The extra
help that has been provided with county funds will no longer be possible nor will
Rich he available full time in Weld County. Any duties that he performs outside Weld
County will be charged to the recipients at full. cost.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend funding at the $8,000 level with the state charging fees for services to
support the program. Fees at 50% of cost, together with the $8,000 would support the
program adequately. The fee structure would be $9.90/hour to the landowner plus
15¢/mile for travel expense. Other funding levels have the following impact:
A. If no funding is provided, the program would cease.
B. Lf funded at 25% of 1985 level the state would only provide service to approximately
1/4 of requests based on the magnitude of the problem for agriculture only ($4,000) .
C. If 50% funded a larger scale of service would be provided for agriculture only
($6,000) .
D. If 75% funded the same type of service as above in B and C, on a larger scale
($8,000) .
E. If 90% funded state would be able to provide service to all requestors by providing
self help advice to some of the people that have been given direct service to in
the past ($10,800) .
-82-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Countywide Animal Control
BUDGET UNIT TITLE AND NO . : Countywide Animal Control -- 0]2980
DEPARTMENT DESCRIPTION :Contract with the Humane Society to provide Countywide
animal control services.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 63,600 $ 67,500 $ 76,060 $ 64,125 _
Revenue -0- -0- -0- -0-
Net County Cost $ 63,600 $ 67,500 $ 76,060 $ 64,125
Budget. Positions __ -- -- _J
SUMMARY OF CHANGES:
Requested budget shows an increase of $10,935 broken down as follows:
COST PER LIVE ANIMAL: $29. 18
-Based on $182,769.92 Animal Care Budget & projected 6,264 live
animals.
(CONTINUED)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Based upon the Early Warning Budget Sessions, the Humane Society has indicated that
lowering stray holding period to 48 hours versus 72 would reduce the request to
$68,870 versus $76,060.
The option of reducing one employee by displacement with Useful Public Service or
Welfare Diversion saves only $1 ,959 and creates many operational problems.
Service changes are a policy issue for the Board.
-83-
BUDGET UNIT REQUEST SUMMARY
Countywide Animal Control -- 012980 (Continued)
SUMMARY OF CHANGES:
PROJECTED WELD COUNTY STRAY DOGS: 1 ,232 = $ 35,949.76
PROJECTED ANIMAL CONTROL COSTS = 42,410.24
TOTAL WELD COUNTY COSTS: $ 78,360.00
PROJECTED REVENUE:
- Redemptions 2,300.00
BALANCE $ 76,060.00
-84-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Pest & Weeds
BUDGET UNIT TITLE AND NO . : Pest and Weeds -- 012990
DEPARTMENT DESCRIPTION:Inspects elm trees for DED, removes infected trees; and
sprays county roads for weeds.
The budget unit shown above is broken down into the following activities:
Pest inspector, weed spraying.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 103,222 $ 113,972 $ 110,734 $ 110,734
Revenue 15,457 5,500 15,000 15,000
Net County Cost $ 87,765 $ 108,472 $ 95,734 $ 95,734
Budget. Positions ] 1 1 1
,SUMMARY OF CHANGES:
Increase in salaries and wages of $6,527 due to restructuring of the weed spraying
operation with the new vehicles. Increases in line items came under communication
and transportation ($50) , printing ($150) due to an awareness program, repairs and
maintenance ($1,200) due to increased useage, and motor pool, IGA ($3,694) because of
added rental fees of two new Cibolos. $21,400 is credited from Road and Bridge for
their share of the. contract. Total decrease in budget costs is $57,098.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Budget reflects restructuring of the spraying program, including the two new vehicles.
The restructuring allows this unit to do all Road and Bridge spraying with a chargeback.
of $21 ,400, plus additional revenue for contract spraying of $9,500 for a total of
$15,000.
Recommend consideration of allowing under target amount of this budget being applied
to Extension budget excess target amount of $4,932, since both are under administra-
tive control of same manager.
Chargeback to Road and Bridge could be eliminated by adjustment of property tax to
avoid (17% shareback of property taxes for weed spraying function.)
-85-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : General Engineering
BUDGET UNIT TITLE AND NO . : General Engineering -- 013182
DEPARTMENT DESCRIPTION: Provides consulting services for selected bridge designs,
air pollution permits and land mine reclamation permits; field survey operations to
establish line and grade control; administrative and inspectional work in utility and
subdivision construction; performs laboratory tests to determine soil properties,
construction and material quality; all phases of highway engineering, bridge
engineering, design and construction inspection.
The g budget unit shown above is broken down into the following activities:
Engineering; surveying; material testing; utility and subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 263,522 $ 263,710 $ 275,277 $ 270,069
Revenue -0- -0- -0- -0-
Net County Cost
$ 263,522 $ 263,710 $ 275,277 $ 270.069
Budget. Positions 9 9 8 8 _1
SUMMARY OF CHANGES:
Salaries increased by $12,944 to allow for annual salary adjustments and to re-align
salaries after reorganization in February, 1985. Other office supplies increased by
$2,298 to allow for purchase of survey stakes, testing chemicals, film and developing,
drafting materials, coveralls and cleaning, and safety items (hard hats and safety
vests) . Increase of $200 in communications and transportation for postage charges.
Motor vehicle costs are down $2, 157.
FINANCE/ADMINISTRATIlE_RECOMMENDATION :
Budget reflects February, 1985 reorganization of Road and Bridge. Recommend
funding since request is within target amount. See Road and Bridge Fund.
-86-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Extension Service
BUDGET UNIT TITLE AND NO. : Extension Service -- 013400
DEPARTMENT DESCRIPTION:Educational programs for adults and youth in rural and urban
environments, including programs for 4-H, home and garden shows.
The budget unit shown above is broken down into the following activities:
4-H and youth; home economics; agriculture and N.R. ; C.R.D. ; and administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year _ Fiscal Year Fiscal Year
Gross County Cost $153,735 $ 163,130 $ 167,092 $ 167,092
Revenue -0-
Net County Cost $ 153,735 $ 163,130 $ 167,092 $ 167,092
Budget. Positions 12 12 12 12
SUMMARY OF CHANGES :
Budget reflects $2,400 increase in matching funds for agents, and $2,960 increase
for secretarial salaries and benefits. Other line items showing decreases are office
supplies ($750) , operation ($1 ,000) , printing ($200) , professional services ($1 ,500) ,
and travel and meetings ($1 ,000) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Retaining all 8 agents is top priority of program. Recommend allowing increase
above the target of $4,832 to be offset by excess savings below target in Pest and
Weed. If Board does not concur, refer to budget priorities in budget file.
During Early Warning budget sessions, an additional $2,000 was requested for travel
and youth development. This additional request is not recommended in light of
Revenue Sharing reductions.
-87-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Veteran's Office
BUDGET UNIT TITLE AND NO. : Veteran's Office -- 013700
DEPARTMENT DESCRIPTION :To provide all types of services to Veterans of Weld County.
The budget unit shown above is broken down into the following activities:
n
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 46,599 $ 45,162 $ 38,814 $ 38,814
Revenue 600 600 600 600
Net: County Cost $ 45,999 $ 44,562 $ 38,214 $ 38,214
Budget. Positions 2 2 2 2
SUMMARY OF CHANGES :
Salaries are reduced by $3,808 due to reclassification of Veteran's Service Officer
to Assistant Veteran's Service Officer. All other line items with the exception of
travel and meetings ($460) will be funded out of the Personnel Department budget.
Revenue reflects $600 from state, which has remained unchanged since 1947.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
As originally proposed in the Revenue Sharing Contingency Plan, the clerical support
of the Veterans' Services Office (VSO) was to be eliminated and the office co-located
with Personnel . Upon further examination, many of the same cost efficiencies can be
achieved by co-locating the office near Personnel , but eliminating the part-time
clerical position in Finance and retaining the VSO secretary. Much better public
service will be achieved if the VSO function is to be retained. Part-time position
in Finance has been vacant since 8/9/85. (See Personnel and Finance/Administration
budget for cross reference.) Policy issue.
-88-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Airport Transfer
BUDGET UNIT TITLE AND NO . : Airport Transfer -- 013900
DEPARTMENT DESCRIPTION:County support for capital improvements to the Weld County
Municipal Airport.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 40,000 $ 60,000 -0- -0-
Revenue -0- -0- -0- -0-
Net County Cost $ 40,000 $ 60,000 -0- -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Airport Authority is requesting $40,000 for the County's share of an FAA grant for
a crosswind runway.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend no 1986 funding for FAA projects.
Recommend that any capital funding in 1986 come from the royalties of the airport
property.
-89-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Weld Mental Health
BUDGET UNIT TITLE AND NO, : Weld Mental Health -- 01419O
DEPARTMENT DESCRIPTION:Weld County's financial support of Weld Mental Heal t,
Center, Inc. , which provides extensive mental health services to citizens in Wel.:'
County.
The budget unit shown above is broken down into the following activities:
Children's treatment and prevention; Elderly program; Horizon's (drug program) ; Adult
outpatient; Ft.. Lupton (In Touch) counseling.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 69,458 $ 69,458 $ 74,320 $ 62,512
Revenue -0- -0- -0- -0-
Net County Cost $ 69,458 $ 69,458 $ 74,320 $ 62,512
Budget. Positions
SUMMARY OF CHANGES :
Budget request reflects a 7% increase. This is the first requested increase for
the last five years.
FINANCE/ADM W ISTRATIYE RECOr1MENDAT ION :
Recommend the 9O% of the 1985 level of $62,512 in accordance with the Revenue Sharing
Contingency Plan. Service level effects are as follows:
A. No funding. The South County Office would be reduced to two part-time staff and
would be open two days per week. An alternate location outside the County building
would be likely.
B. 25% of 1985 level. The South County Office would be reduced to two and one half
part-time staff and would be open two days per week. An alternate location would
be likely.
C. 50% of 1985 level. The South County Office would be reduced to two and one half
part-time staff and would be open two days per week plus two evenings.
D. 75% of 1985 level. The South County Office would be open on a half-time basis
with two and one-half part-time staff. An alternate location would be considered.
E. 90% of 1985 level. The South County Office would be reduced to four days per week
plus two evenings, but staff would be reduced by one clinician from present levels.
(CONTINUED)
-90-
BUDGET UNIT REQUEST SUMMARY
Weid Mental Health -- 01-4190 (Continued)
FINANCE/ADMINISTRATIVE RECOMMENDATION:
F. 100% of 1985 level. The South County Office would be open full-time with
maintenance of full staffing levels. All program activities currently
provided would continue.
G. 107% of 1935 level. The South County Office would be open full-time with a
full range of clinical outpatient services available. In addition, the
program would add new consultation programs to assist community agencies such
as schools, probation personnel, police and sheriff staff. Also, new
expansions of programs for the elderly and vocational training for the
chronically mentally ill would be added. At the present time, the chronically
mentally ill are required to travel to Greeley to participate in mental health
programs other than outpatient therapy.
-91-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Exhibition Building
BUDGET UNIT TITLE AND NO. : Exhibition Building -- 015140
DEPARTMENT DESCRIPTIOty:Keeps all county owned facilities at Island Grove Park
maintained and in good condition. Handles rentals of the Exhibition Building to outside
organizations who need a large building.
The budget unit shown above is broken down into the following activities:
Exhibition Building; 4-H Building; CB 13; Livestock Building; 2 steel storage sheds.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 33,737 $ 39, 122 -0- 0-
Revenue 23,463 39,122 -0- --0-
Net County Cost $ 10,274
Budget. Positions 1 -- -- _-
SUMMARY OF CHANGES:
City of Greeley, via the Island Grove Park Committee, have requested a gross amount
of $114,741 with $28,000 revenue for a net of $86,741. The budget includes a request
for an added position ($11,455) , utility increase of $10,000, and repair and supply
accounts are up for the remainder.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend that Exhibition Building be funded totally with Conservation Trust Funds
in 1986, the same as 1985. The amount requested is $86,741. The current budget has
$72,000, up from $58,000 in 1985.
-92-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Missile Site
BUDGET UNIT TITLE AND NO. : Missile Park -- 015220
DEPARTMENT DESCRIPTION :Maintains missile site park which includes camp grounds and,
related equipment as well as the missile silo and archives storage areas. Provides
security for the park.
The budget unit shown above is broken down into the following activities:
Missile site.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 13,325 $ 18,095 $ 15,222 $ 15,222
Contra Expense 17,095 14,222 14,222
Revenue 831 1 ,000 1,000 1,000
Net County Cost $ 8580-
7
Budget. Positions 1PT 1PT 1PT 1PT I
SUMMARY OF CHANGES :
Salaries are increased by $218 to reflect a 4% salary adjustment. Utilities increased
by $198 to reflect higher costs of utilities. Repair and maintenance services reduced
by $190. Actual charges for the past year are high due to unpredicted repairs on
vehicle and well pump. Motor pool charges increased by $440 due to rent and repair
on vehicles. Equipment purchases of $1 ,200 are not required in 1986. Revenues are
stable at $1 ,000 for space rental. and RV septic dump fees. Charge backs to the
Conservation Trust Fund equals $14,222.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend funding in Conservation Trust Fund in the amount of $14,222, which is
down $2,873 from 1985.
-93-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : County Fair
BUDGET UNIT TITLE AND NO. : Fair -- 015700
DEPARTMENT DESCRIPZIQN:To organize, plan, and administer the annual county fair .
The budget unit shown above is broken down into the following activities:
Fair
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 77 ,274 $ 25,359 $ 25,359 $ 24,091
Revenue 51 ,646 -0- -0- -0-
Net County Cost $ 25,628 $ 25,359 $ 25,359 $ 24,091
Budget. Positions
SUMMARY OF CHANGES:
Added requested amount is for security and outside judges.
F NANC E/ADMII ISTRATIVE RECOMMENDATION :
Fair Board has requested the samefunding level as 1985. Recommended amount is at
5% reduced level of the Revenue Sharing Contingency Plan ($1 ,268) .
$5,000 is included in Capital Outlay for swine panels as agreed to in 1984 for a
3 year replacement program.
-94-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Northern Colorado Research Center
BUDGET UNIT TITLE AND NO. : No. Colorado Research Center -- 016120
DEPARTMENT DESCRIPTIOR:County share of agricultural demonstration project. Program
funded by State, Federal, and five counties participating together. (Adams, Boulder,
Lorimer, Morgan, and Weld counties.)
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 3,000 $ 3,000 $ 3,000 $ 3.000
Revenue
Net: County Cost $ 3,000 $ 3,000 $ 3,000 $ 3,000
Budget. Positions
SUMMARY OF CHANGES:
Request is at the historical level of $3,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue of Board as to whether or not to continue historical funding level
of $3,000.
-95-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : West. Greeley Soil Conservation
BUDGET UNIT TITLE AND NO. : West Greeley Soil Conservative_ -- 11]6160
DEPARTMENT DESCRIPTION :County funding of clerical support to the West Greeley Soil
Conservation District.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 7,096 $ 7,264 $ 7,264 -0-
Revenue -0- -0- -0- -0-
Net County Cost
$ 7,096 $ 7,264 $ 7,264 -0-
Budget. Positions -- -- -- --
SIJr1MARY QE CHANGES:
Budget request is for the continuation of the funding for the equivalent of an Office
Technician I for 30 hours per week.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
No funds recommended, since the passage in 1982 of an amendment to the State Soil
Conservation District Enabling Act makes the mechanics of a mill levy for the district
possible. At the Early Warning Sessions the district indicated that the mill levy
issue will be placed on their district election in 1986. Continued funding is a
policy issue for the Board.
The Board may wish to consider funding to pay for services rendered for work associated
with enforcement of the Plowing Ordinance. If this is considered, the Ordinance
should be amended to charge the applicant a fee equal to the costs from this or any
other Soil. Conservation district providing services.
-96-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : NonDepartmental
BUDGET UNIT TITLE AND NO . : NonDepartmental -- 019020
DEPARTMENT D ESCRIPZIQN:,Central budget unit containing countywide costs that are not
allocated to program budgets, e.g. machine rental/repair, insurance, audit fees,
grants-in-aid, etc.
The budget unit shown above is broken down into the following activities:
Insurance; copier costs; audit fees; unallocated DP costs; machine maintenance/repair.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 260,854 $ 324,902 $ 265,669 $ 257,950
Revenue -0-
Net County Cost $ 260,854 $ 324,902 $ 265,669 $ 257,950 _
Budget. Positions
SUMMARY OF CHANGES:
Budget includes $50,000 for data processing, insurance for retirees ($10,000) ,
supplies are down $930, repair and maintenance of equipment is funded at $50,000
level, retirement administration costs ($92,000) are not included, outside agencies
are funded as indicated below, audit costs are budgeted at $40,796, and all
other costs are status quo.
FINANCE/ADMINISTRATIVE RECOMMENDATION.:
1 . Outside funding requests have been received from the following agencies and
are policy issues for the Board: 1986
1985 1986 Request 1986 Target Recommended
Community Center
Foundation $36,587 $39,148 $34,758 $32,929
*Chamber - EDAB -0- -0- -0- -0-
Senior Coordinators 10,000 10,500 9,500 9,000
**Independence Stampede -0- -0- -0- -0-
*Recommend EDAB continue to be funded by HRD-JPTA.
**Recommend use of Conservation Trust Fund for Island Grove Park.
2. Retirement administrative funds are recommended to be funded from the undesignated
reserve in Retirement Fund. Total administrative cost for audit, actuary, and
trustee is approximately $92,000/year. Recommend that policy be effective in
1985 with consultation. of Retirement Board.
3. $4,000 included for "Report to the People" in 1986.
(CONTINUED) -97-
BUDGET UNIT REQUEST SUMMARY
NonDepartmental -- 019020 (Continued)
FINANCE/ADMINISTRATIVE RECOMMENDATION:
4. $5,000 included for miscellaneous items unanticipated in 1986 (cities, ditch
companies, etc.)
5. Training is funded at $15,000 level, the same as in 1985.
-98-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : IRB
BUDGET UNIT TITLE AND NO . : IRB Building ljs,rs 01-9030
DEPARTMENT DESCRIPTION: CCI building rent pass-through for IRB issued
by County in 1984.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 17,257 $ 103,545 $ 69,030 $ 69,030
Revenue 17,257 103,545 69,030 69,030
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions
SUMMARY OF CHANGES:
Pass-through of rents for Colorado Counties, Inc. building fun-ed by a Weld County
Industrial Revenue Bond in 1984. No county cost.
FINANCf2ADMINISTRAT1yE RECOMMENDATION :
Recommend approval.
-99-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : General Fund Contingency
BUDGET UNIT TITLE AND NO. : Contingency -- 019200
DEPARTMEJ LDE CRIPTION:Funds to cover reasonably unforeseen expenditures. In this
proposed budget, this includes appropriations for points of issue.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost --- --- $ 455,668 $ 455,668
Revenue -0- -0-
Net County Cost --_ __- $ 455,668 $ 455,668
Budget. Positions
SUtiMARY Of CHANGES :
Budget includes unallocated funds in the amount of $455,668. The unallocated amount
assumes that a Special Library District will be approved for 1986.
FINANCE/ADMINISTRATIVE RECOIMMENDAT LON :
Use of funds are a policy issue for Board.
-100-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Agency on Aging
BUDGET UNIT TITLE AND NO , : Transfers -- 019510
DEPARTMENT DESCRIPTION :General Fund contribution to Area Agency on Aging Prograu.
(HRD) .
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 8,741 $ 8,794 $ 9,108 $ 9,108
Revenue -0-
Net County Cost $ 8,741 $ 8,794 $ 9,108 $ 9,108
Budget. Positions
SUMMARY OF CHANGES:
The budget of $9,108 reflects the local match for administration of $27,324 for the
Area Agency on Aging. Program dollars amounting to $316,003 are in the HRD program
budgets. Recommend funding due to level of Federal funds and value of program.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The Area Agency on Aging has recommended funding of the
following items:
Title III-8 -- $134,815
- WELDCO's $ 5,000
- Catholic Community Services/Northern 15,692
- Rehabilitation and Visiting Nurses 31,152
- Weld Mental Health Center 20,653
- Colorado Rural Legal Services 21 ,168
- Eldergarden 6,500
- Patient Advocacy 19,000
Title III C-1 Projects -- $149,736
- Weld County Senior Nutrition Program $149,736
Title III C-2 Projects -- $31 ,452
- Weld County Senior Nutrition Program $ 11,898
- Meals on Wheels of Greeley 19,554
-101-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Computer Services Transfer
BUDGET UNIT TITLE AND NO. : Transfer -- 019510
DEPARTMENT DESCRIPTION:General Fund contribution to Computer Services Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross county Cost $ 372,725 -0- $ 350,000 $ 350,000
Revenue -0- -0- -0- -0-
Net County Cost $ 372,725 _0- $ 350,000 $ 350,000
Budget. Positions
SUMMARY OF CHANGES:
Funding reflects one-time capital contribution for equipment purchases per the
Revenue Sharing Contingency Plan. See Computer Services Fund for details.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-102-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Health Department Transfer
BUDGET UNIT TITLE AND NO. : Health Department -- 019510
DEPARTMENT DESCRIPTION :General Fund subsidy to the Health Department operations.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost $ 751 ,426 $ 755,986 $ 717,517 $ 810, 174
Revenue -0- -0- -0-
Net County Cost $ 751 ,426 $ 755,986 $ 717,517 $ 810,174 _
Budget. Positions - -- -- -- J- I
SUMMARY OF CHANGES:
Budget reflects a base contribution of $810,174. This amount includes the $105,825
adjustment from the hospital capital to pay for contractual services from Family
Practice Residency Program as agreed to by the Board of County Commissioners and
NCMC Board of Trustees.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Health Fund budget for detail.
-103-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Job Diversion Transfer
BUDGET UNIT TITLE AND NO . : Transfers -- 019510
DEPARTMENT DESCRIPTION:General Fund transfer of pass through dollars to HRD.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 260,191 $ 216,000 $ 196,000 $ 196,000
Revenue 160,191 116,000 116,000 116,000 _
Net County Cost $ 100,000 $ 100,000 $ 80,000 $ 80,000
Budget. Positions --
SUMMARY OF CHANGES:
Funding reflects level of state reimbursement for Job Diversion Program, plus
$80,000 for HRD's credit for reducing AFDC costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval .
-104-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Library Fund Transfer
BUDGET UNIT TITLE AND NO. : Transfers -- 019510
DEPARTMENT DEKRIPTION :General Fund contribution to Library Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 372,739 $ 390,302 $ 392,420 -0-
Revenue -0-- -0- -0- -0-
Net County Cost $ 372,739 $ 390,302 $ 392,420 -0-
Budget. Positions -- -- -- --
SUMMARY Of CHANGES:
See Library Fund.
FINANCE/ADMINISTRATIVE RECOMMENDATIOI't:
Recommended budget shows no funding for library services, based upon the assumption
that a Library Special District will be created for 1986 funding.
-105-
J L
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-6161;.;.; .;1;.;1;1
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r
ROAD AND BRIDGE REVENUE
1988 TOTAL $8,018,864
INTERFUND TRANSFERS (15.8%)
$1,407,000
PROPERTY TAXES (25.9%)
MISC. (.0%) $2,332,533
$3,000
FUND BALANCE (1.8%)
$162,443
OTHER TAXES (9.8%)
$880,000
HIGHWAY USERS FEE (41.1%)
$3,705,888 LICENSES/PERMITS (2.4%) $220,000
FEDERAL/STATE (3.4%)
$306,000
1985 TOTAL $8,979,788
INTERFUND TRANSFERS (15.7%)
$1,406,476
MISC. (.07.) PROPERTY TAXES (29.8%)
$2,657,664
$3,000
FUND BALANCE (2.0%)
$179,520
HIGHWAY USERS FEE (38.7%) OTHER TAXES (8.7%)
$3,475,993 $780,000
(33%) (2.07.) $180,000
FEDERAL/STATE
$297,133
-106-
ROAD AND BRIDGE EXPENDITURES
1988 TOTAL $9,018,864
MUNICIPALITIES (4.87.) BRIDGE CONSTRUCTION (9.0%)
$414,640 $807,571
ROAD MAINT, (18.57.)
$1,671 ,902
PUBLIC WORKS (39.97.)
$3,593,561
\\N MAINT. SUPPORT (9.9%)
$888,968
TRUCKING (8.47.) $754,547
ADMINISTRATION (1.87.) MINING (8.07.)
$161 ,287 $724,388
1985 TOTAL $8,979,788
MUNICIPALITIES (5.27.) BRIDGE CONSTRUCTION (8.37.)
$466,444 $744,516
ROAD MAINT. (15.37.)
$1,375, 135
PUBLIC WORKS (42.57.)
$3,812,685 MAINT. SUPPORT (8.4%)
\\N $756,526
TRUCKING (9.9%)
$884,584
ADMINISTRATION (1.87.) MINING (8.9%)
$142,812 $797,084
-107-
ROAD AND BRIDGE FUND SUMMARY
The Road and Bridge Fund is budgeted at $9,016,864 in the recommended 1986
budget, which results in an increase of $37,078 over 1985. The increase is
funded from the anticipated fund balance of $162,443, increased specific
ownership tax of $100,000, moving permits being up $40,000, Highway Users
Taxes increase of $42,695, and added bridge funds from HB 1090 of $843, 149.
Revenues are down from property tax by $325,131, while other revenues remain
stable. Revenue Sharing is anticipated at $1,407,000.
The recommended budget does not meet all of the needs of the county for road
and bridge services, but does provide basic service as in 1985.
Additionally, funds are available for construction contracts ($1,776,566) ,
paving and patching materials ($300,000) , ditch cleaning ($25,000) , bridge
materials ($300,000) , gravel ($60,000) , sign materials ($7,500) and
$1 ,422,995 for the bridge replacement/repair program per HB 1091 . $169,000
has been provided for temporary seasonal employees during the construction
period.
The 1986 Road and Bridge Fund includes a mill levy of 2.631 which, if
approved, will result in the payment of $414,640 to the municipalties in
Weld County.
Once final funding levels are determined, the Board and the Road Advisory
group need to prioritize specific projects to be accomplished in 1986. With
the pavement management system developed in 1985, the 1986 fiscal year will
be the first to allow use of the pavement data to assist in the
prioritization and decision-making process.
-108-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Road and Bridge.
BUDGET UNIT TITLE ANI) NO . : Summary
DEPARTMENT DESCRIPTION:See individual units.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $8,050,673 $9,304,416 $9,168,549 $9,016,864
Fund Balance (870,234) 348,924 162,443 162,443
Revenue 6,411 ,598 6,297,828 6,521 ,888 6 521_88A
Net County Cost $2,509,309 $2,657,664 $2,484,218 $2,332,533
LL -
Budget . Positions 93 93 96 96 J
SUMMARY OF CHANGES:
See individual budget units.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Salaries: All budgets reflect a 4% salary increase.
Bridge Construction:
1 . Bridge steel purchase increased $50,000.
2. $10,000 increase for various items, such as concrete, rip-rap, welding
supplies, etc.
Maintenance of Condition:: No change in program.
Maintenance Support:
1. Addition of two positions for signing.
2. Sign materials increased by $75,000
3. Weed spraying has been transferred to Pest and Weeds, budgeted at $21,400 as
directed during Early Warning session.
4. $125,000 is included for culvert materials, and $100,000 for hand patch
materials.
Trucking: No program or funding changes.
(CONTINUED) -109-
BUDGET UNIT REQUEST SUMMARY
Road and Bridge Summary - Continued
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Mining:
1 . $60,000 included for gravel royalties.
2. Rip-rap ($30,000) transferred to Bridge budget.
3. No program or funding changes. No anticipated change in contracting out
mining operation.
Administration: Budget reflects Febraury, 1985 reorganization of Road and Bridge.
County Engineer position transferred to Engineering and Director of Road and
Bridge Operations added.
Other Public Works:
1 . Temporary labor reduced from $202,000 to $169,000.
2. Contract services budgeted at $1 ,776,566.
3. Bridge contracts are budgeted as follows:
Bridge Amount
1/22 $ 383,880
2/25 216,550
37/68 59,140
45/58 436,050
54/41 39,375
39/62 54,000
17/44 234,000
TOTAL: $1 ,422,995
4. Ditch cleaning budgeted at $25,000.
5. Major blade patch material is budgeted at $200,000 versus $350,000 in 1985.
Municipalities: Share-back is budgeted at the 1985 level of $414,640. If no
Revenue Sharing, this amount will go up by 17.78% times whatever the amount
reduced.
-110-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Road and Bridge.
BUDGET UNIT TITLE AND NO . : NonDepartmental Revenues -- 1 1001)1
DEPARTMENT DESCR PTIQN: Revenue generated by Road & Bridge Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year ,
Gross County Cost
Revenue $8,920,907 $8,955,492 $8,854,421 $8,854,421
iNet County Cost ($8,920,907) ($8,955,492) ($8,854,421) ($8,854,421)
Budget. Positions __ -- -- --
SUMMARY OF CHANGES:
A fund balance of $162,443 is anticipated. Property tax is set at $2,332,533
(down 8.8%) , reflecting a mill levy of 2.631 . PILT is at the 1985 level. Mineral
leasing and grazing are at the estimated amount to be received in 1985. Revenue
Sharing reflects four quarters at $1 ,407,000. Highway Users Tax is anticipated to
be up $42,695 to $2,862,744. A total of $843, 144 is included for Highway User Bridge
Fund for bridges. Moving permits are anticipated to be at $220,000. All other
revenue sources are stable.
EI NAlCE/ADMIAI STRAT IYE RED MMENDAT ION :
1 . Moving fees are based upon current fee structure. No change is recommended.
2. PILT is again anticipated at $20,000, of which Weld County would receive $10,000.
Policy issue whether to share 50% with school districts.
3. Revenue from Bridge Fund is as follows:
Bridge 17/44 $187,200
Bridge 1 /22 307,104
Bridge 48/58 348,840
TOTAL: $843,144
4. Recommend full use of final four quarters of Revenue Sharing in Road and
Bridge Fund ($1 ,407,000) .
-111-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : _Road and Bridge _
BUDGET UNIT TITLE AND NO. : Bridge Construction -- 113132
jlEPARTMENT DESCRIPTIOR:Maintains approximately 1,400 bridges in the County.
Constructs approximately 20 small new bridges each year.
The budget unit shown above is broken down into the following activities:
Bridge
Requested Recommended
Actual Last Next
RESOURCES Complete Allowed Current Next Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 743,167 $ 746,082 $ 807,571 $ 807,571
Revenue
Net County Cost 807 571 807 571
$ 743,167 $ 746,082 $
12 12 12
Budget. Positions 12 -
SUMMARY OF CHANGES:
Salaries increased by $11 ,910 to reflect the 4% annual salary adjustment. Operating
Supplies increased by $50,000 in order to increase supplies of steel. Other
Operating Supplies increased by $10,000, includes items such as welding gases, rods,
rip-rap, premixed concrete and hand tools. Utilities have been increased by
$11 ,980 which reflects payments previously made by IGA for the LaSalle Shop.
FitAi ADMINISTRATIVE REconMENDATIOfI:
Recommend approval. See summary of fund.
-112-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Road and Bridge
BUDGET UNIT TITLE AND NO. : Maintenance •of Condition_-- 1111A0
DEPARTMENT DESCRIPTION.:Fleet of 34 motorgraders that are responsible for the upkeep
of all gravel roads in Weld County, (approximately 2,100 miles) , clearing debris from
borrow pits to eliminate obstruction of drainage of water from County rights-of--way;
blade patches roads; and snow removal.
The budget unit shown above is broken down into the following activities:
Snow removal; administration; grading roads; cleaning borrow pits.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,569,443 $1,380,454 $1 ,671 ,902 $1 ,671 ,902
Revenue
Net County Cost
$1,569,443 $1,380,454 $1 ,671,902 $1,671 ,902
Budget. Positions 37 37 37 37 _-
SUMMARY OF CHANGES:
Salaries increased by $16,476, reflecting 4% annual salary adjustment. Other Operating
Supplies increased by $12,181 . This line item represents non-inventoried supplies
and small tools to maintain graders and grader sheds. Utilities increased by
$13,000 to reflect payments made previously by IGA. Motor Pool charges increased
by $246,689.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See summary of fund.
-113-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT , NAME : Road and Bridge
BUDGET UNIT TITLE AND NO, : Maintenance Support -- 113141
DEPARTMENT DESCRIPTION:This budget unit performs administrative and supervisory
work to assure the installation and maintenance of traffic control devices in the
county; does fabrication, installation, and maintenance of traffic control devices; user,
pavement markings as an effective method of conveying regulatory or warning information;
barricades hazards created by construction, maintenance activities, and emergency
situations. Cleans and maintains culverts.
The budget unit shown above is broken down into the following activities:
Culvert maintenance; patching and striping; barricading; traffic control.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost $ 631 ,137 $ 751 ,526 $ 910,368 $ 888,968
Revenue
Net County Cost
$ 631 ,137 $ 751,526 $ 910,368 $ 888.968 _
Budget. Positions 14 14 16 16
SUMMARY OF CHANGES:
Salaries increased by $49,498 which reflects 4% salary adjustment and an increase in
two budgeted positions for signing for 1986. Operating supplies increased by $75,000
for inventory purchases to include culverts, sign posts, sign facings, and sign
letters. Utility services increased $5,000 for Johnstown Shop. Motor Pool charges
increased by $22,733. $21 ,400 for weed spraying was transferred to Pest and Weed
budget as discussed in Early Warning sessions instead of a chargeback.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See summary of fund.
-114-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Road and Bridge ^ _____
BUDGET UNIT TITLE AND NO . : Trucking -- 113145
DEPARTMENT DESCRIPTION:This division is responsible for hauling dirt, gravel, and
asphalt to job sites.
The budget unit shown above is broken down into the following activities:
n/a
RESOURCES
Actual Last Requested Recommended
Next
Complete Allowed Current Next Fiscal Year
Fiscal Year Fiscal Year
$ 884,584
Fiscal Year
Gross County Cost $ 754,547 $ 754,547
$1 ,489,425
Revenue --- --- ---
Net County Cost $1 ,489,426 $ 884,584 $
754,547 $ 754,547
14 14 14
Budget. Positions }4
SUMMARY OF CHANCES :
Salaries for 1986 increased by $7,885, which reflects a 4% salary adjustment.
Motor Pool charges decreased by $141 ,061 based upon current useage.
F I NANC E/ADM IN I STRAT I VE RECOMJIENDAT ION:
Recommend approval. See summary of fund.
-115-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Road and Bridge
BUDGET UNIT TITLE AND NO . : Mining -- 113146
DEPARTMENT DESCRIPTION:This department is responsible for mining, crushing, and
screening of gravel in the County owned quarries.
The budget unit shown above is broken down into the following activities:
Excavation; screening; crushing; and loading gravel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 760,548 $ 797,088 $ 724,388 $ 724,388
Revenue
Net County Cost $ 724,388
$ 760,548 $ 797,088 $ 724,388
Budget. Positions 12 12 12 12
SUMMARY OF CHANGES:
4% annual salary adjustment results in a $14,177 increase in salary line items.
Utility services reduced by $12,000. This line item covers cost of utilities at
gravel pits. Motor Pool charges were reduced by $47,058. Gravel and sand were
reduced by $30,000 due to rip-rap being classified under Bridge budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval . See summary of fund.
-116-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Road and Bridge
BUDGET UNIT TITLE AND NO . : Administration --,,13180
DEPARTMENT DESCRIPTIOK:Directs the activities of Engineering and Road and Bridge as
necessary; coordinates complaints; & cost accounting.
The budget unit shown above is broken down into the following activities:
Complaints coordination; cost accounting.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 147,736 $ 147,912 $ 161,287 $ 161 ,287
Revenue
Net County Cost
$ 147,736 $ 147,912 $ 161,287 S J61 .287
Budget. Positions 4 4 5 5
SUMMARY OF CHANGES:
Salary line item increased by $19,116 which reflects 4% salary adjustment and an
increase of one position due to the reorganization. This position was moved into
Administration from another area. Motor Pool line item was added for 1986 at
$6,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See summary of fund.
-117-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAriE : Road and Bridge
BUDGET UNIT TITLE AND NO . : Other Public Works -- 113190
DEPARTMENT DESCRIPTIOM: Reserve/Temporary employees for seasonal work. All contract
payments for bridge grants and road construction projects and asphalt material for the
blade patch program are included in this budget unit.
The budget unit shown above is broken down into the following activities:
Reserve/Temporary, bridge contracts, road construction, blade patching.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $2,251,626 $4,020,735 $3,720,046 $3,593,561
Revenue
Net County Cost $2,251,626 $4,020,735 $3,720,046 $3,593,561
Budget. Positions lOPT IOPT lOPT lOPT
SUMMARY OF CHANGES :
Increase in Personal Services of $29,949. Asphalt and asphalt filler reduced by
$150,000. Professional services reduced by $200,000 due to the completion of
Pavement Management Study. See detail on bridges on Summary sheet. Contract
services is funded at $1 ,776,566 versus $1,903,051 requested.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See summary of fund.
-118-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : _Road and Bridge
BUDGET UNIT TITLE AND NO . : Grants-in-Aid to Cities and Towns -- 118010
IW-EARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50% of the
mill levy collected by the County on assessed values within incorporated municipalities
to maintain county roads is paid to municipalities.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost. $ 415,103 $ 466,444 $ 414,640 $ 414,640
Revenue ---
Net County Cost $ 415,103 $ 466,444 $ 414,640 $ 414,640
Budget. Positions -- �1
SUMMARY OF CHANGES:
Assessed value in the municipalities totals $315,195,370, or up 1.09% from 1985.
Actual disbursement is down 12.5% with the mill levy of 2.631 mills. For every
$1 .00 of the mill levy, 17.78% goes to the municipalities.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since required by law.
-119-
J _ L
NOV
NMI
SO
4
la II
11
.. M1 ' ..ti i • i
.0
SOCIAL
SERVICES
FUND
. . r
%OM
BO IS
If IS
SOCIAL SERVICES REVENUE
1988 TOTAL $11,858,927
FUND BALANCE (1.8%)
$185 ,827 PROPERTY TAXES (17.87..)
$2,111,811
/ OTHER TAXES (1.47)
$163,647
FEDERAL/STATE (79.27.)
$9,397,642
1985 TOTAL $11,741,714
FUND BALANCE (1.87.)
$191 ,814 PROPERTY TAXES (17.7%)
$2,078,999
/ OTHER TAXES (1.47)
$161,729
FEDERAL/STATE (79.37.)
$9,309,172
-120-
SOCIAL SERVICES EXPENDITURES
1988 TOTAL $11,873,100
LEAP
$1,076,000 (9.27.)
Aid to Needy Dis.
$480,000 (3.9%) Administration
Medicaid Trans.$15,000 (0.1x) $3,017,100 (25.87.)
Day Care$420,000 (3.8%)
Foster Care
$1,217,000 (10.4x)
Aid to the Blind IV-D Administration
$8,000 (0.17.) $399,000 (3.4%)
$73,000 (0.8%) General.
Assistance
Aid to
Dependent Children
$4,988,000 (42.77.)
1985 TOTAL $11,549,900
LEAP
$1,284,600 (11.17.)
Aid to Needy Dis. Administration
$483,000 (4.2%) $2,964,400 (25.7%)
Medicaid Trans. $17,000 (0.17.)
Day Care $352,000 (3.0x)
Foster Care
$1,150,000 (10.07.)
IV-D Administration
Aid to the Blind $280,200 (2.3%)
$8,500 (0.1x) $132,200 (1.1%) General
Assistance
Aid to
Dependent Children
$4,900,000 (42.47.)
-121-
SOCIAL SERVICE FUND SUMMARY
Social Service's recommended budget is $11 ,673, 100 for the 1986 calendar
year. The county share is estimated to be $2,275,458. The Department's
1986 budget in total dollars and the county share compared to 1985 is:
Total Dollars County Share
1985 calendar year $11,549,900 $2,240,728
1986 calendar year $11,673,100 $2,279,418
Dollar change: $ 123,200 $ 34,730
Percent change: 1 .07% 1.55%
If the Federally-reimbursed Low Income Energy Assistance Program
($1 ,076,000) is removed from the calculation, the total increase in the
dollar request is $331 ,800 (+3.2%) . The county increase remains the same.
Budget projections were made keeping in mind the county's more limited
resources and the prospective loss of Revenue Sharing Funds. The following
assumptions were made:
1. Public Assistance caseloads would continue on a stable course. Growth
in numbers is expected to be slight while cost of living adjustments
have been deferred or slowed due to a lower rate of inflation. Federal
program rule changes in the short term are more likely to retard growth
and costs than to increase them.
2. Local initiatives, such as Welfare Diversion, will continue to have a
favorable, if limited, impact upon one parent Aid to Families with
Dependent Children caseloads.
3. Day Care costs are forecast to increase as more employed one parent
households take advantage of this child care subsidy. Also, these
funds are available to assist the Welfare Diversion effort as well as
any new initiatives to assist employment that may come from the Private
Industry Council (PIC) .
4. Child Welfare cases referred to the Department have increased by about
10% over the past year. As of May, 1985, over 1,000 households where
there are questions of child neglect and/or abuse are active with the
Department. Slight additional growth is expected in cases and in
foster care placements.
5. In accordance with the county's need to lower costs, the General
Assistance Program is reduced by 45%. Funds remaining will allow for
the more serious emergencies experienced by public assistance
applicants or recipients. County support for the Domestic Violence
program is reduced by two-thirds in this proposal. These are policy
decisions for the Board.
-122-
6. Administrative costs allow for the projected Colorado Merit System
compensatica plan for the same number of staff funded by the county in
the 1985 budget. Due to a shortage in State funds, the Department is
unable to replace five vacant previously approved positions.
As usual, forecasting Social Service program costs remain speculative as
three levels of government have impact on the outcome, as well as other
variables, such as the economy. The county will need to consider these in
setting contingency funding.
Most of the programs charged to Social Services are "mandated"; therefore,
cost containment initiatives and the freedom to make program changes are
limited at the local level. However, this budget should provide for an
acceptable level of program and service to the people of Weld County within
the fiscal constraints set by existent law, rule, and policy.
-123-
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-124-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE - 1986 REQUEST
Federal/State County Total
Aid to Families with
Dependent Children $ 3,990,400 $ 997,600 $ 4,988,000
Aid to the Needy Disabled 368,000 92,000 460,000
Aid to the Blind 6,400 1,600 8,000
Medicaid Transportation 15,000 -0- 15,000
General Assistance -0- 73,000 73,000
Low Income Energy Assistance 975,000 -0- 975,000
Foster Care 973,600 243,400 1,217,000
Day Care 336,000 84,000 420,000
Administration:
Regular 2,352,942 664, 158 3,017,100
Child Support 279,300 119,700 399,000
Low Income Energy Assistance 101,000 -0- 101,000
$ 9.397,642 $ 2.275.458 $11 .673, 100
Revenue Source:
Federal/State Reimbursements $ 9,397,642
County Specific Ownership Tax 163,647
County Property Tax 2,111,811
TOTAL REVENUE $11,673, 100
-125-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL AND STATE PROGRAMS
Assistance Payments Programs: Practically all Assistance Payments programs
are mandated by Federal and/or State law and regulations. Consequently,
local government is limited as to what can be done to limit or reduce costs
for these programs.
Federal Mandated State Mandated
Aid to Dependent Children X X
Aid to the Needy Disabled-SST X X
Aid to the Needy Disabled-State X
Aid to the Blind X X
General Assistance* Optional Optional
Social Service Programs: Social Service programs administered by the Weld
County Department of Social Services are mandated by State law. However,
local government does have a higher degree of management flexibility with
these programs.
Federal Mandated State Mandated
Child Protection-Casework. Services X
Youth Services-Casework Services X
Foster Care X
Day Care X
Administration: Major costs cover direct service staff and Assistance
Payments administrative staff as well as related overhead costs.
The Colorado State Department of Social Services provides administrative
allocations for personnel, operating, equipment, travel, and office space.
Expenditures are reimbursed, approximately 80%, within these annual
allocations. However, allocations are grossly insufficient in cost areas
such as Office Space and Data Processing.
The county has discretion in the level of staffing it decides to have, the
compensation plan option within the Colorado Merit System, and at least to
some extent, administrative operating costs.
Weld County historically has spent less on administrative expenses -- staff
and overhead -- than other large county Social Service departments.
* State law allows counties the option of having a General Assistance
program, and if established, to determine benefit levels. As no
Federal money is involved, there are no Federal reimbursements.
-126-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO. : Administration -- 124410
DEPARTMENT DESCRIPTION:Administration of Social Service and assistance payment
programs. 80% State and Federal funded and 20% County funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $2,634,191 $2,964,400 $3,036,900 $3,017, 100
Revenue 2,054,669 2,312,232 2,368,782 2,352,942
Net County Cost $ 579,522 $ 652, 168 $ 668,118 $ 664,158
Budget. Positions 101 101 101 101
SUMMARY OF CHANGES:
1986 request reflects an estimated 5% compensation plan increase plus State Merit
System increases for eligible staff. As before, much of the administrative cost is
to pay direct service casework staff who render child protection, foster care super-
vision, and other "non-welfare" services. Although the number of personnel is the
same as previously approved, this number needs to be correlated with the number pro-
vided for by the State allocation. Other non-salary administrative expenses are
relatively stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Because the Social Services prograns are mandated, very little
local discretion is available to reduce costs. Budget includes 5% salary increase
compared to 4% in all other County departments.
Requested and recommended amounts differ only in two areas:
1. Requested change in policy of employees in Social Services contributing $32
versus $16 for health insurance ($3,878) .
2. No funding for emergency duty worker is included ($10,000 gross, $2,000 local) .
Under FLSA all professionals are working on-call and overtime without compensa-
tion or fill-in staff. Board affirmed this approach in August, 1985.
Child Abuse Resource and Education, Inc. (CARE) has made a request for $21,750,
but only $15,800 is included in the administration budget.
-127-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Child Support (IV-D) -- 124411
DEPARTMENT DESCRIPTIOt{:County participation in nationwide child support and parent
location program. 75% funded by State/Federal governments. The objective is to obtain
Child Support revenue for dependent children, so as to offset part of the AFDC costs.
The budget unit shown above is broken down into the following activities:
Child support; parent location.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 289,013 $ 260,200 $ 399,000 $ 399,000
Revenue 202,309 182, 140 279,300 279,300
Net County Cost $ 86,704 $ 78,060 $ 119,700 $ 119,700
Budget. Positions 10 11 11 11
SUMMARY OF CHANGES:
A growing program due to increased federal emphasis to increase child support collec-
tions. Many and frequent rule changes contribute to volatile and unpredictable
program costs. The Department continues to transfer personnel between IV-D and
regular administration to achieve workload balance and/or obtain maximum federal
/state
reimbursement. Program almost completely automated. Although revenue to cost ratio
has deteriorated as non-assistance caseloads have increased, expect productivity
gains with existing staff . (CONTINUED)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval .
-128-
BUDGET UNIT REQUEST SUMMARY
Child Support (IV-D) -- 124411 (Continued)
SUMMARY OF CHANGES:
Contract attorney costs have greatly increased.
Personnel assigned to this unit are awarded the same compensation increases as
under "Regular" administration.
-129-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : General Assistance -- 124431
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
federal-state categorical assistance programs and provides help for some medical
indigents. Totally funded by County.
The budget unit shown above is broken down into the following activities:
Medically indigent; kind services; burials.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 111 ,565 $ 132,200 $ 73,000 $ 73,000
Revenue
Net County Cost
111_565 $ 132,200 S 73.000 S 73 f10O
Budget. Positions
SUMMARY OF CHANGES :
45% cut in 1986 CY due to County's limited fiscal position (see attached schedule) .
County has complete discretion in funding General Assistance. Several cuts in most
expense areas. All cuts will reduce benefits or services. Rationale used: Better
to hold on to all programs rather than cut a few completely OUT. This way at least
the most critical cases can still receive help. "County Burials" is the only
account recommended for increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Funding level of each program is a policy issue.
A Woman's Place (Domestic Violence) requested $40,000 versus funding in G.A. of
$15,000. Policy issue.
—130—
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1986 General Assistance
1985
1984 Estimated 1985 1986
Account Actual. Actual Budget Request
Kind & EOD $ 25,148 $ 22,000a $ 35,200 $ 25,000
Domestic Violence 38,000 40,000 45,000 15,000
Vision Care 17,641 19,000 20,500 10,000
Dental Care 13,905 14,000 15,000 8,000
Burials 9,458 11 ,000 8,500 11 ,000
Prescription Drugs 7,431 4,000 8,000 4,000
TOTALS $111,565 $110,000 $132,200 $ 73,000
a)Federal Emergency Management Assistance (FEMA) supplemented "Kind" program
in 1985 CY.
-131-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to the Blind -- 124432
DEPARTMENT DESCRIPTION:Provides public assistance grant to eligible recipients of
the Federal/State Aid to Blind program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 8,553 $ 6,500 $ 8,000 $ 8,000
Revenue 6,842 5,200 6,400 6,400
Net County Cost $ 1,711 $ 1,300 $ 11600 $ 1.600
Budget. Positions
SUMMARY OF CHANGES:
Stable caseload. Five recipients in 1985. Occasional and unexpected medical care
(Aid to Blind treatment) may increase costs well above budgeted levels.
Very gradual decrease in this program noted over the years as federal social
security programs take over obligation for these disabled recipients.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-132-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to Families with nPpPndnnt children -- 124433
DEPARTMENT DESCRIPTIOR:Assistance payment grants for eligible recipients of the
AFDC program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $4,696,114 $4,900,000 $4,988,000 $4,988,000
Revenue 3,756,893 3,920,000 3,990,400 3,990,400
Net County Cost
$ 939,221 $ 980,000 $ 997.600 $ 997.600
Budget. Caseload 1 ,320 1 .348
1 ,295 1 795
SUMMARY OF CHANGES:
Aid to Families with Dependent Children caseloads are expected to show a slight
increase from 1 ,276 households average (estimated actual) in 1985 to 1,295 house-
holds in 1986. A COLA of 5% is expected 7/1/86.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
This projection assumes stable economic conditions, including a favorable employment
picture. The continued favorable impact of Job Diversion is considered, as well as
an improvement. in Child Support collections. The full impact of the State's auto-
mated recipient tracking system will be felt by late 1985. This may have a favorable
impact on AFDC caseload costs in that the system requires more frequent recipient
contacts. Should Job Diversion efforts be increased from the present level, there
would likely be a proportionate decrease in AFDC caseload.
The $4,988,000 for 1986 is a conservative estimate. It allows for a slight increase
in cases (+19) but is below caseload levels experienced in previous years. However,
this budget should be adequate under generally favorable conditions.
-133-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Foster Care of Children -- 124435
DEWTMENT DESCRIPTION:Placement of children in substitute 24 hour care family
foster homes, group homes, and residential child care facilities.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year _ Fiscal Year
Gross County Cost $1 ,005,872 $1,150,000 $1 ,217,000 $1,217,000
Revenue 804,698 920,000 973,600 973,600
r-- _ {
Net County Cost $ 201 ,174 -
$ 230,000 $ 243,400 $ 243.400
Budget. Placements 171 180 185 185
SULIMARY OF CHANGES:
Generally stable number of children in placement, although five more placements, on
average, are expected in 1986. Costs per placement rising due to inflation and
increased "pay" for foster care services. Placement Alternatives projects budget
estimated to be $167,000 for 1986 (included in above total) . This is a reduction
from the $246,00() approved in 1985. 1986 request includes $147,000 earmarked to
assist Weld Mental Health in the establishment of a local child care facility. Most
of this amount: would have been spent for placements out of county anyway.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See following page for details of the program budgets.
-134-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1986 Child Placement Alternatives Budget
Calendar Year
1985 1986
Project Budget Request Change
Therapeutic Foster Care $ 60,000 $ 41 ,000 $(19,000)
Partners Plus 50,000 72,000 22,000
Parent Child Support System 55,000 -0- (55,000)
Day Treatment - Adolescents 81 ,000 -0- (81,000)
Caseworker/Administrative Support -0- 54,000 54,000
TOTALS $246,000 $167,000 $(79,000)
REMARKS:
Weld County Department of Social Service salary and supervisory costs are split
out in the 1986 CY. Direct service staff time for the Therapeutic Foster Home
project is the $54,000 while the $41,000 is limited to payments to providers.
The Caseworker/Administrative Support line item also includes support for the
Partners Plus project.
Both Therapeutic Foster Care and Partners Plus projects reflect marginal
increases in placements for 1986.
The Parent Child Support project was deleted 5/85 by Board decision.
Day Treatment project for adolescents was delayed. Weld Mental Health Center
may develop in 1986, but too speculative to include in 1986 budget.
Weld Mental Health Center RCCF project funded from "regular" 1986 foster care
budget.
-135-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Day Care -- 124437
DEPARTMENT DESCRIPTION: Provision of day care service to licensed vendors for
children from Aid to Dependent Children and "income eligible" households.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 278,768 $ 352,000 $ 420,000 $ 420,000
Revenue 223,014 281,600 336,000 336,000
Net county Cost $ 55,754 $ 70,400 $ 84,000 $ 84,000
Budget. Positions -- -- --
SUMMARY OF CHANGES:
More children are expected in 1986 as awareness of the program availability increases.
A 5% COLA is expected 1/86. Approximately 240 children per month served in first
five months of 1985. Welfare Diversion and/or Private Industry Council (PIC) initia-
tives may increase costs in 1986. No projection was made for these possibilities.
However, increase due to these initiatives may be warranted as they may reduce costs
in other programs, i.e. AFDC. A "supplemental" may be requested for these initiatives.
if developed. 1985 actual costs are estimated to be $345,000 out of the budgeted
$g352,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION.:
Recommend approval.
-136-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Medicaid Transportation -- 124438
DEPARIJNT DESCRIPTION:Purchase PT ION:Purchase of transportation for categorical recipients to
reach medical resources. 100% State funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 15,802 $ 17,000 $ 15,000 $ 15,000
Revenue 15,802 17,000 15,000 15,000
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions
SUMMARY OF CHANGES :
No change to eligibility requirements in 1985. Some federal rule changes for the
"Early Periodic Screening, Diagnostic and Treatment" program (EPSDT) for children
may impact this program in 1986 but too early to forecast. 1985 estimated costs
may be over-estimated by $5,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Recommend approval.
-137-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO . : Aid to Needy Disabled -- 124443
DEPARTMENT DESCRIPTION.:Assistance grants for eligible disabled.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 428,385 $ 483,000 $ 460,000 $ 460,000
Revenue 342,708 386,400 368.000 368.000
Net County Cost $ 85,677 $ 96,600 $ 92,000 $ 92,000
Budget. Positions --
SUMMARY OF CHANGES:
Assumes generally stable caseload through 1986 (469 money payment cases as of 5/31./85) .
Caseload and money payments difficult to predict as heavily dependent on changes to
federal Social Security programs. Over recent years it has been relatively stable
in numbers but has had many changes in benefit payments. No cost of living increase
forecast until 7/86; then 5% forecast.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-138-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
12-4460
BUDGET UNIT TITLE AND NO . : Low Income Energy Assisranre Administration (LEAP)
DEPARTMENT DESCRIPTION: Administration of Social Service and assistance
payment programs. 80% State and Federal funded and 20% County funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year _
Gross County Cost $ 69,604 $ 84,600 $ 101,000 $ 101,000
Revenue 69,604 84,600 101,000 _ 101,000
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions 5 6 7 7
SUMMARY OF CHANGES :
Eligibility determination process more detailed and complex. One additional
technician requested 1985-86 project year to process mail applications (approximately
November to April) .
Additional administration costs for 1986 also due to overhead cost allocation from
"Regular" Department Administration.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-139-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Low Income Energy Assistance Prnsram (LEAP) -- 124462
DEPARTMENT DE SCRIPTION:Program provides financial assistance to low income
households for household utility costs.
The budget unit shown above. is broken down into the following activities:
n/a
Actual Last Requested Recomnended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,300,000 $1,200,000 $ 975,000 $ 975,000
Revenue
1 ,300,000 1 ,200,000 975,000 975,000 _
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions -- -- __ --
ZUtIMARY OF CHANGES :
Colorado's federal allocation is less than previous year. This, plus more conserva-
tive eligibility rules, resulted in less expenditure in the 1984-85 project year.
LEAP has assisted approximately 4,500 Weld County households in the last project
year. No significant changes in program rules or costs are forecast for the 1986 CY.
FINANCE/ADMINISTRATIY RECOMMENDATION :
Recommend approval.
-140-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Old Age Pension -- 134440
DEPARTMENT DESCRIPTION:This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 100% by the State.
Administrative costs are reimbursed 80% and are included as part of the Social Services
Administrative budget.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost $1 ,794,314 $1 ,810,000 $1,855,000 $1,855,000
Revenue
1 ,794,314 1,810,000 1,855,000 1,855,000 _
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions --
SUMMARY OF CHANGES:
An average of 1 ,260 money payment cases are expected in 1985 and 1986. Approximately
20% of these are OAP-B recipients -- those that qualify at age 60. As this program
serves mainly as a supplement to Social Security benefits, the amount of benefit
payments is difficult to forecast. I.n addition to the money payment program, approxi-
mately 380 recipients receive "Medicaid Only" coverage or nursing home care. This
caseload has gradually declined over the years. This trend is expected to continue.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval .
-141-
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HEALTH FUND REVENUE
1988 TOTAL $1,395,477
CHARGES FOR SERVICES (9.2%) LICENSES AND PERMITS (.0%)
$128, 150 $500
FEDERAL/STATE (24.9%)
$347,499
FUND BALANCE (7.87.)
$109, 154
INTERFUND TRANSFER (58.1%)
$810, 174
1985 TOTAL $1,289,918
CHARGES FOR SERVICES (9.47) LICENSES AND PERMITS (.0%)
$120,650 $300
FEDERAL/STATE (29.07.)
$374,714
FUND BALANCE (3.0%)
$38,268
INTERFUND TRANSFER (58.8%)
$755,986
-142-
HEALTH FUND EXPENDITURES
1986 TOTAL $1,286,323
Administration
$30,000 (2.3%)
Health Protection Services
$437,667 (34.07.)
Nursing \
$818,636 (83.67.)
1985 TOTAL 1,242,825
Administration
$28,000 (2.1%)
Health Protection Services
$453,650 (36.57.)
Nursing
$762,975 (61.4%)
-143-
PUBLIC HEALTH FUND SUMMARY
The 1986 budget of the Public Health programs in Weld County is recommended
at the level of $1,286,323. The total amount includes $105,825 which is
transferred from the NCMC Capital Fund to fund the services provided by the
Family Practice Residency Program (FPRP) . Without the transfer for the FPRP
chargeback, the Health Department would have a gross budget of $1 , 180,498,
down $71,152 or 6%. The General. Fund allocation is $810,174. With the
adjustment for the FPRP the amount would be $704,349, which is down 6.8%
from 1985. Funding includes a net of $30,000 for Administration, $818,636
for Nursing, and $437,687 for Health Protection Services.
Revenues other than county subsidy are $476,149, down $19,515 or 3.9%. The
reduction is primarily the elimination of meat inspections ($18,000) with
the other revenues stable. Intergovernmental revenues are $347,499, down
$27,215 with the entire amount being the elimination of the EPSDT program
revenue of $31,800. Fees are up $7,500 to the level of $128, 150 in 1986.
The budget is limited to very few policy issues this year. With the local
budget limitations, the Board is encouraged to continue its policy of the
last few years of scrutinizing various health programs that are funded by
contract with the State of Colorado and to fund only at the State and
Federal funding levels, unless there are unique local needs. As has been
the case in the past, the 1986 budget is recommended at a funding level and
service level that is not to be detrimental to the health of the citizens of
Weld County.
-144-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR __1986
AGENCY/DEPT. NAME : Health Department _
BUDGET UNIT TITLE AND NO . : Administration -- 194110
DEPARTMENT DESCRIPTION : This department is in charge of the overall administration
of the Health Department, including personnel, fiscal management, data and records
management, procurement and facilities management. The Director of the Health
Department is official registrar of vital statistics for Weld County. Records of births
and deaths which occur in Weld County are kept and certified copies are available upon
request from the deputy registrar.
The budget unit shown above is broken down into the following activities:
Administrative support services; accounting/bookkeeping.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year y Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 14, 133 $ 26,000 $ 35,790 $ 30,000
Revenue 24,801 26,000 30,000 30,000
Net County Cost $(14,133) $ -0- $ 5,790 $ -0-
Budget. Positions 12 13 13 L2
SUMMARY OF CHANGES:
Salaries decreased by $3,419, which reflects a reduction of the PBX position and a
salary increase of 4%. Other Office Supplies and Materials decreased by $1,000.
Communications and Transportation reduced by $16,900 due to new telephone system.
Postage increased by $1 ,400. Printing decreased by $300, Travel and Meetings
decreased by $500.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. With the new phone proposal approved by the Board June 26, 1985, the study
indicated a PBX operator would not be required in the Health Building. This
position is currently shared with HRD and would result in a net savings of
$7,556 to the Health Department and $5,790 to HRD. HRD wishes to eliminate
its share ($5,790) for sure with the new system. The Health Department has
requested that when the Health Aide III position is vacant that the funds be
used to fund the current PBX position for clerical services. Policy issue.
2. Budget reflects new phone system costs on a lease/purchase basis. If a buy-out.
is done, operating costs for phone services would be reduced ($9,343/year) .
New phone system reduced operating costs by $18,300.
3. All salaries for the entire department are reflected at a 4% increase over 1985.
-145-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 986 —
AGENCY/DEPT . NAME : Health Department
BUDGET UNIT TITLE AND NO . : NursinL -- 194140
DEPARTMENT DESCRIPTION: Holds clinics for TB, VD, maternity, family planning and
blood pressure screening. Provides immunizations; physical assessments, screening,
counseling, and teaching of senior citizens in clinic setting. Home visits for adult
health promotion, mental health and retardation, chronic disease; community acti-
vities and licensing of ambulances. Provides health education through the County.
The budget unit shown above is broken down into the following activities:Maternal-child health; communicable disease; general nursing; family planning; well
oldster; hypertension/EPSDT; low risk maternity/supplemental foods; health education.
Requested Recommended
Last
RESOURCES Complete Allowed Current Next Next
Fiscal Year
$ 748,850
Fiscal Year
$ 762,975
Fiscal Year
$ 722,878
Fiscal Year
$ 818,636
161 ,155
$ 657,481
18
Gross County Cost
Revenue 214,477 180,682 161,155
Net County Cost $ 534,373 $ 582,293 $ 561,723
19 19
Budget. Positions 20
SUMMARY OF CHANGES:
Decrease of $4,467 in salaries reflects 4% salary adjustment, elimination of 2 EPSDT
positions, addition of hourly Health Aide III, and part-time Nurse Practitioner
3
(Public Health Nurse III) . Supplies decreased by $2,646, Printing by $3,
Subscriptions by $100, Professional Services by $11 ,775, Travel and Meetings by
$5,000, and Overhead by $19,956. Budget reflects $105,825 for services from the
Family Practice Residency Program from NCMC.
FINANCE�ADMINISTRATIVE RECOMMENDATION: Residency Program (FPRP) to
1. The budget reflects the use of tie am fy practice d
work clinics and do medical Lab work, totalling $105,825. NCMC has proposed
use of $105,825 of the NCMC property tax amount as a subsidy or direct payment
to FPRP for all services rendered to the Health Department and referred patients.
If the Board approves the NCMC request, the .5 FTE nurse practitioner requested
but not funded, would result in an expansion in other service areas. It is
recommended that if the NCMC request is approved, the .5 FTE nurse practitioner
not be funded. Policy issue.
2. The budget request proposes, on January 1 , 1986 when a Health Aide II position
retires, of dividing the position into a part-time Health Aide II ($6,420) and
a part-time Nutritionist position ($8,856) . This is a service change. Policy
issue.
3. A TB outreach worker was added in May, 1985. The position is funded through
the State ($12,000) .
4. Budget reflects the elimination of the EPSDT Program and corresponding 2 positions.
5. A medical van has been requested as a one-time capital item ($60,000) . Policy
issue.
6. Fees for all services should be reviewed
e ie ed and adjusted accordingly.
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Health Department
BUDGET UNIT TITLE AND NO. : Health Protection Services -- 194170
DEPARTMENT DESCRIPTION:serves to improve the quality of life for all Weld County
residents by requiring safe, healthful, and comfortable living and working conditions
and by striving to enhance the individual's total environmental well being. Services
include technical assistance and consultation, monitoring and sampling, inspection anu
enforcement, education and planning activities. The laboratory purpose is the preven-
tion and control of communicable diseases and the epidemiological study of a disease.
The budget unit shown above is broken down into the following activities:
Food service sanitation; general environmental health; laboratory services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 438,576 $ 353,650 $ 439,788 $ 437,687
Revenue 98,618 205,940 99,278 99,278
Net County Cost $ 339,959 $ 347 ,710 $ 340,510 $ 338,409
Budget. Positions 11 10 10 LO
SUMMARY OF CHANGES:
Increase in salaries of $12,429 is due to 4% adjustment . Supplies decreased by
$5,991 . Purchased services decreased by $18,444 with the elimination of $16,200
for meat inspections.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. Department has proposed the elimination of the meat inspection program. No
revenue ($16,200) or contract expenses ($16,200) are budgeted.
2. $12,000 in revenue is budgeted from the Solid Waste Fund for efforts in this
area.
3. No other service impacts in this budget unit .
4. Fees for services should be reviewed and adjusted accordingly.
-147-
J A h L
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HUMAN RESOURCE FUND SUMMARY
The Human Resource Fund is budgeted on the most part, at the 1985 funding
level for 1986. Being totally reliant upon State and Federal funding
sources, Human Resources continues to operate in an environment of
uncertainty. The HRD 1986 budget has been constructed based upon the best
available information on the funding levels. It is very likely that many of
the amounts will be changed between now and the actual execution of the 1986
budget. All that has been provided are estimates and brief comments.
The primary programs of HAD are associated with the Job Training Partnership
Act (JTPA) , funded under the Department of Labor, Employment and Training
Administration through the Governor of Colorado.
The Human Resources Fund is totally funded through State and Federal
programs with the exception of the 257 local match for the Aging Program,
which amounts to $9, 108 and $96,000 in Job Diversion pass-through funds from
the General Fund.
It should also be noted that the Welfare Diversion Program has linked HRD
and Social Services very closely. Social Services' AFDC budget is
recommended at a lower funding level in anticipation of the HRD Welfare
Diversion Program and Community Work Experience Program continuing in 1986.
The 1986 budget is anticipated at $100,000.
Other programs of HRD remain relatively stable fiscally and programmatically
with the following 1986 funding levels:
Headstart $ 460,274
Transportation 100,000
Supplemental Foods 187,515
Area Agency on Aging 179,707
Senior Nutrition 189,260
Job Service 233,867
CSA-CAP 151 ,877
HEW Handicap 18,251
DOE Weatherization 10,000
Summer Youth 293,865
Weld County must continue to be in a responsive position to react to Federal
and State administrative and budget changes in. 1986.
-148-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 19811_—
AGENCY/DEPT. NAME : _Division of Human Resources
BUDGET UNIT TITLE AND NO . : Job Training Partnership Act Incentives -- 21644O
DEPARTMENT DESCRIPTION: To fund the incentives program of JTPA
The budget unit shown above is broken down into the following activities:
Personnel.; overhead; work and training activities; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 40,967 $ 113,013 $ 120,000 $ 120,000
Revenue 40,967 113,013 120,000 120,000
Net County Cost
Budget. Positions
SUMMARY OF CHANGES:
Program has increased 6% over 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-149-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : Job Training Partnership Art (TTPA) IIB SYEP - 216430
DEPARTMENT DESCRIPTION:To fund the administration and programmatic activities of
eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training activities; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 306,952 $ 293,865 $ 293,865 $ 293,865
Revenue 306,952 293,865 293,865 293,865
Net County Cost $ -0- 0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Funding of JTPA appears stable for 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-150-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : Job Training Partnership Art (TTPA) IIA - 216490
DEPARTMENT DE SC RIPTION:To fund the administration and programmatic activities of
eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training activities; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 421 ,622* $ 654,726 $ 600,957 $ 600,957
Revenue 421,622 654,726 600,957 600,957
Net County Cost $ -0-
$ -0- $ -0- $ -0-
Budget. Positions -- -- -- -
SUMMARY OF CHANCES:
*This budget figure represents a nine (9) month budget (10/1/83 - 6/30/84) which
was a transition year.
F I NANCE/ADMO I STRATIVE RECOMMENDATION:
Recommend approval.
-151-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 19$6
AGENCY/DEPT, NAME : _ DivisinD of Human Resnurrpq
BUDGET UNIT TITLE AND NO. : State - Job Service -- 216510
DEPARTMENT DESCRIPTION: This department will fund the administrative and
program staff costs for operating the Employment Service Office in Greeley.
The budget unit shown above is broken down into the following activities:
Personnel; computerization; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 167,858* $ 222,056 $ 233,867 $ 233,867
Revenue 167,858 222,056 233,867 233,867
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions
SUMMARY OF CHANGES:
* This budget figure represents a nine (9) month budget (10/1/83 - 6/30/84) which
was a transition year.
FINANCE/ADMINISTRATJ YE RECQMMENDATION.
Recommend approval.
-152-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : Head Start -- Basic PA 22 -- 7166M1
DEPARTMENT DESCRIPTION:This department funds all Head Start activities.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; classroom supplies; medical and dental.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 453,817 $ 443,357 $ 442,023 $ 442,023
Revenue 453,817 443,357 442,023 442,023
Net County Cost0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Basic Grant $427,075
Cost of Living 14,948
University of Arizona
Measures Battery 1,334
$443,357
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-153-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : Head Start Handicap -- PA26 -- 216610
DEPARTMENT DESCRIPTION:This department funds Head Start activities for special
education students.
The budget unit shown above is broken down into the following activities:
Personnel; medical; travel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 17,634 $ 18,251 $ 18,251 $ 18,251
Revenue 17,634 18,251 18,251 18,251
Net County Cost $ -0- $ -0- $ '-0- $ -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Basic Grant $17,634
Cost of Living 617
$18,251
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-154-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT, NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : CGSB -- 216650
DEPARTMENT DESCRIPTION:This department will fund administration and transportation
activities.
The budget unit shown above is broken down into the following activities:
Personnel; transportation; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 137,209 $ 151 ,877 $ 151,877 $ 1.51,877
Revenue 137,209 151 ,877 151,877 151,877
Net: County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions
SUMMARY OF CHANGES:
No anticipated changes from current year.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-155-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : Supplemental Food -- 21670i1
DEPARTMENT DESCRIPTION:This department is in charge of the overall operation of the
Supplemental Foods Program. Expenditures include personnel, benefits, nutrition
education, overhead, gas and oil, etc.
The budget unit shown above is broken down into the following activities:
Personnel; nutrition education; overhead; travel; distribution costs.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 123,892 $ 147,528 $ 187,515 $ 187,515
-
Revenue 123,892 147,528 187,515 187,515
Net County Cost $ -0- $ -0- $ -0- $ --0-
Budget. Positions --
SUMMARY OF CHANGES:
This unit is up 27% over 1985.
FINANCE/ADMthj JRATIVE RECOMMENDATION:
Recommend approval.
-156-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR , 1986 ^�
AGENCY/DEPT . NAME : javision of unman RPsouroes
BUDGET UNIT TITLE AND NO . : DOE - Weatherization -- 216750
DEPARTMENT DESCRIPTION: This department is in charge of the overall
winterization program.
The budget unit shown above is broken down into the following activities:
Personnel; overhead
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 13,752 $ 14,791 — $ 10,000 $ 10,000
Revenue 13,752 14,791 10,000 10,000
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions -- -- -- '-
SUMMARY OF CHANGES :
Subject to negotiation. Program operated in conjunction with Larimer County.
F I NANCEJADPIUU STRAT;YE RECOMMENDAT I Ofl:
Recommend approval.
-157-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR _ 1986 `
AGENCY/DEPT , NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : OAA Area Agency -- Administration -- 216800
DEPARTMENT DESCRIPTIOK:This department will fund administrative activities for the
area agency on aging.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; travel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 34,964 $ 36,432 $ 36,432 $ 36,432.
Revenue 26,223 27,324 27,324 27,324
Net County Cost $ 8,741 $ 9,108 $ 9, 108 $ 9, 108
Budget. Positions
--
SUMMARY OF CHANGES :
Local match for Title II-B for grant year 1985 will be $9,108.
PINANCE/ADMINISTRATIYE RECOMMENDATION :
Administration - $27,324
Title III-B - $143,275
- WELDCO's $ 4,500
- Catholic Community Services/Northern 20,692
- Weld Mental Health 22,099
- Eldergarden 7,000
- CRLS - Legal Services 23,828
- Home Health Care 80,200
- CRLS - Nursing Home Advocacy 20,000
Title III C-1 Projects - $157,348
- Weld County Senior Nutrition Program 157,348
Title III C-2 Projects - $31 ,912
- Weld County Senior Nutrition Program 8,875
- Meals on Wheels 23,037
-158-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : OAA Title III-B - 216810
DEPARTMENT DESCRIPTION:This department funds contractual agreements with agencies
in Weld County, in order to provide other services to senior citizens.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last u Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 126,907 $ 130,250 $ 143,275 $ 143,275
Revenue 126,907 130,250 143,275 143,275
Net County Cost $ _[i_ $ -0- $ -0- $ -0-
Budget. Positions __ __ -- --
SUMMARY OF CHANGES:
WELDCO's $ 5,000
Catholic Community Services/Northern 15,692
Rehabilitation & Visiting Nurses 31,152
Weld Mental Health Center 20,653
Colorado Rural Legal Services 21, 168
Eldergarden 6,500
Patient Adovcacy 19,000
F 1 NANCE„/ADM N_LaIRAT 1 VE RECOMMEND&TI ON :
Recommend approval.
-159-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : OAA TITLE III-C-1 Congregate -- 216850
DEPARTMENT DESCRIPTION:This department funds all Senior Nutrition activities.
The budget unit shown above is broken down into the following activities:
Personnel; supplies; overhead; meals; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 169,024 $ 149,736 $ 157,348 $ 157,348
Revenue 169,024 149,736 157,348 157,348
Net County Cost
Budget. Positions -- -- -- J j
SUMMARY OF CHANGES:
Funds Weld County Senior Nutrition Program.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-160-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : OAA Title III-C-2 -- 216860
DEPARTMENT DESCRIPTION:This department will fund catered meals.
The budget unit shown above is broken down into the following activities:
Home delivered meals.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 25,291 $ 31 ,452 $ 31 ,912 $ 31,912
Revenue 25,291 31,452 31,912 31 ,912
Net County Cost $ _0- $ -0- $ _0- $ -0- -
Budget. Positions
SUMMARY OF CHANGES:
Program funds:
- Weld County Senior Nutrition Program
- Meals on Wheels of Greeley
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Recommend approval.
-161-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : Transportation - - Zih90n
DEPARTMENT DESCRIPTION:This department funds vehicle replacement.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 100,000 $ 100,000 $ 100,000 $ 100,000
Revenue 100,000 100,000 1001000 100.0QQ
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Service remains stable through programs and contracts served.
FINANCE/ADNUN1 ThATIVE RECOMMENDATION:
Recommend approval.
-162-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : Job Diversion -- 216914
DEPARTMENT DESCRIPTION:Pass through of State/Federal job diversion funds associated
with AFDC clients diverted to HRD job programs.
The budget unit shown above is broken down into the following activities:
Wages and fringe.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 156,267 $ 386,758 $ 259,000 $ 196,000
Revenue 156,267 386,758 259,000 196,000
Net County Cost
Budget. Positions -- --
SUMMARY OF CHANGES:
Budget reflects anticipated pass through amount based upon client caseload
between July 1 , 1985 and June 30, 1986, plus $80,000 for HRD's credit for
reducing AFDC costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-163-
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OTHER SPECIAL REVENUE FUND SUMMARY
Due to the creation of a Weld County Library Special District, no county
funds are recommended. The creation of the district will displace
approximately $447,000 in county funds.
The Revenue Sharing Fund anticipates $1 ,407 ,000 with the entire amount being
transferred to the Road and Bridge Fund. No other requests for funding via
Revenue Sharing resources were made in the 1986 proposed use hearing
process. It is anticipated that the September 30, 1986 payment will be the
last for the program.
The Contingency Fund budget of $498,521 is recommended in 1986. The Board
is encouraged to fund the Contingency Fund at the recommended level in 1986
in order to accommodate any adverse fiscal impacts in revenues or
expenditures in 1986 that Weld County may face. In light of the fiscal
situation in Weld County, it is prudent management to maintain this level of
Contingency Fund in order to be able to respond to the unforseen needs of
the citizens of Weld County in 1986 and future years.
The Conservation Trust Fund is budgeted at $179,222 in 1986. With the
passage of SB119 (The Colorado Lottery) in 1982, the county received
$151,031 on September 1 , 1985 for the third year funding. Annually in
August the State will allocate monies to the county based upon the lottery
proceeds and population of Weld County. A number of policy options are
offered the Board for use of the funds in 1986 and future years for park and
recreational purposes. The recommended budget reflects the Board's current
policy position on the use of the funds. $93,000 will go to municipal
projects and $86,222 for county parks.
The Solid Waste Fund is funded in the amount of $90,000. This program is
funded from the proceeds of the 5% surcharge the Board of County
Commissioners enacted August 1, 1979 to support solid waste disposal
activities in Weld County. In July, 1984, a surcharge of 5% also went into
effect for liquid disposal sites, which should raise approximately $7,200
annually. The proposed funding level of $90,000 is composed of the
anticipated revenues in 1986. It is recommended that $10,000 be budgeted to
support the DUI trash pick-up program and $12,000 for environmental health
costs. The 1986 undesignated amount of $68,000 is recommended to be used
for road access to landfills.
-164-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Federal Revenue Sharing Trust Fund
BUDGET UNIT TITLE AND NO . : Revenue Sharing Fund --149540
DEPARTMENT DESCRIPTIOFU Federal funding received from the General Revenue Sharing
program enacted in 1972, and amended subsequently.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,417,221 $1 ,411 ,702 $1 ,407,000 $1 ,407,000
Revenue 1 ,417,221 1 ,411,702 1,407,000 1 ,407,000
Net County Cost $ 0_ $ -0- $ -0- $ -0-
Budget. Positions -- __ -- __
SUMMARY OF CHANGES:
Weld County' s initial entitlement from the General Revenue Sharing formula is
$1,407 ,000 from 10/1/85 - 9/30/86. Based upon the federal budget cuts, this
appears to he the last of the Revenue Sharing program.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Consistent with the Revenue Sharing Contingency Plan developed with the Early
Warning Budget sessions, it is recommended that all Revenue Sharing funds received
in 1986 be used to fund the Road and Bridge function in Weld County. The overall
budget has been reduced $1.4 million in anticipation of Revenue Sharing ending
with the $1 .4 million being used in various funds for one-time capital items or
cost avoidance.
-165-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1286
AGENCY/DEPT . NAME : Conservation Trust Fund
BUDGET UNIT TITLE AND NO . : Conservation Trust Fund -- 151943
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of
Colorado to be used for the acquisition, development, and maintenance of new
conservation sites within Weld County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 193, 100 $ 195,304 $ 179,222 $ 179,222
Fund Balance (2,204) -0- 28,222 28,222
en,P 195,304 195 304 151,000 L51 _100
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions __ __ -- __
SUMMARY OF CHANGES:
The resources available in this fund for 1986 are estimated to be $171,833 with
$151 ,000 in new revenue and $20,833 carry-over. County parks are estimated to cost
a total of $86,222 (Island Grove $72,000 and Missile Site $14,222) , leaving $93,000
for other projects in Weld County in 1986.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The following lists the requested projects and the Board's adopted policy regarding
use of the lottery funds.
Weld County jurisdictions have submitted the following Conservation Trust Fund
requests for 1986 funding, and the Board has decided on the indicated funding:
Entity Purpose Requested Recommended
Greeley Civic Auditorium $ 90,000 $ 51,500
Gilcrest Park (5 acres) 20,000 -0-
LaSalle Commupity Center 35,000 10,000
Espanola Rec-Plex Softball Complex 63,000 -0-
Ault Park System 50,000 7,500
Dacono Park Improvements 113,180 3,000
Windsor Park Improvements 8,000 6,000
Ft. Lupton Pearsin Park Sports Complex 74,610 10,000
Independence Stampede Headquarters Facility 30,000 52.000
TOTAL: $483,790 $ 93,000
(CONTINUED)
-166-
BUDGET UNIT REQUEST SUMMARY
Conservation Trust Fund -- 151943 (Continued)
FINANCE/ADMINISTRATIVE RECOMMENDATION:
In accordance with the Board of County Commissioners policy, the criteria for use
and allocation of Weld County Conservation Trust Funds shall be as follows:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld County.
3. Projects must contribute to or complement the economic development activities
of Weld County.
4. Projects must have an area impact or significance.
5. Funds used for local community projects must have substantial local support.
6. Outside of existing county parks, no operating funds shall be contributed
to projects.
-167-
BUDGET UNIT REQUEST SUMMARY
rVC A. YLAR 1986
ACENCY/n+. PT . NAME : Contingency, Fund
Bur Li I hNiY TITLE ^.Nit NG , : Contingency Fund _ 169020
DIII,E _M±hi. DIu(RIYTiQN :The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
The hud:.er unit shown afro broken down into the following activities:
n/a
it .u:�i • „ I Requested Recommended
I Rf5r RCP:; I rrrl. I Allowed Current Next Next
.r; Fi sc r l "car Fiscal Year Fiscal Year
_
I . icas (? flL CHt ; $ 200,000 $ 810,405 $ 498,521 $ 498,521
j Fund Balance { 200,000 810,405 -0- -0-
linens'e_ _ _. _31,633__ 13
j
tint c,c.ur,i if c'. $ p_ $ $ 465,908 $ 465,908
Ludgct sir
Contingency funds of $498,521 are funded for 1986. None of the funds included
are earmarked for any pending items such as in the last three years.
E 1.NA NCLITALMI41_ 1F.AI1_fit---Hi:Ci1L]MUYDAT1_0 :
In order to accommodate unforeseen expenditures or short-falls of revenue, the
Contingency Fund should be maintained at a level of approximately $500,000.
Rule of thumb in local finance is 1% to 3% of operating funds. The Board is
encouraged to use these funds only in very special or critical circumstances.
-168-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME: Library Fund
BUDGET UNIT TITLE AND NO. : Library -- 2Q5510
DEPARTMENT DESCRIPTION :The Weld County Library provides free public library service
to all residents. The service is offered at. the Library, from bookmobiles, mail
service, and other public libraries in the County.
The budget unit shown above is broken down into the following activities:
Administration; circulation; adult services; children's services; extension services;
collection development/maintenance.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 381,863 $ 403,358 $ 389,193
Revenue 9,124 13,056 18,406 -0-
Net County Cost ' }
$ 372,739 $ 390,302 $ 370_787 $ -n_
Budget. Positions 14.25 14.25 14.25 13.25
SUMMARY OF CHANGES:
The only increase is attributed to the 4% salary increase ($4,958) . With cutbacks
in other line items the net budget is decreased $17,983. The reduction involves
one part-time position ($11,580) and materials ($11,361) . No funds included in
recommended budget. See below.
FINANCE/ADMINL,SIR9T LYE RECOMMENDATION :
Recommended budget shows no funding for library services based upon the assumption
that a Library Special District will be created. The creation of such a district
will reduce County costs as follows:
Basic Library $370,787
Building Costs 61,000
Administrative Services 15,000
TOTAL $446,787
The capital budget includes $120,000 for a new roof that could be impacted by
the Library Special District's creation.
-169-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Library Fund
BUDGET UNIT TITLE AND NO. : Payment-for-lendiag -- 205530
DEPARTMENT DESCRIPTION :Payment-for-lending is paid by the State Library for
inter-library loan service to other libraries in the State. Money received is used to
enrich local libraries, such as Weld County's.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recoaetended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 24,989 $ 20,000 $ 22,000 $ -0-
Revenue
24,989 20,000 22,000 -0-
Net County Cost $ -0- $ -0- $ -0- $ -0-
Budget. Positions
SUMMARY OF CHANGES:
Total budget ($22,000) is for the purchase of books, catalogs, brochures, etc.
This is a $2,866 increase over 1985. The line item for professional services has
been dropped, leaving a total increase of $2,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION:
This budget is 100% State funded and will be transferred to the Library Special
District if the district is created.
-170-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : Solid Waste
BUDGET UNIT TITLE AND NO . : Solid Waste -- 229540
DEPARTMENT DESCRIPTION:This fund accounts for revenue received from a surcharge on
dumping fees at solid waste disposal sites for the purpose of combatting environmental
problems and for further improvement and development of landfill sites within the
County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 175,897 $ 200,000 $ 90,000 $ 90,000 II
Revenue 186,650 200,000 90,000 90,000
Net County Cost $ (10,753) 0-
Budget. Positions _- -- -- -- _-_j
SUMMARY OF CHANGES:
The 5% surcharge became effective 8/1/79 to support solid waste disposal. On 7/1/84
a 5% surcharge was added for liquid disposal sites, bringing in an estimated $7,200
annually. Revenues have dropped to $90,000/year pending new landfill designations
in southern Weld County. Appropriations thus far have been to pay for access roads
to the landfill, cleanup in the areas of the landfills, and environmental health.
costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Board has designated repayment of funds to Road and Bridge for road projects
done to accommodate solid waste facilities in the last four years: Road 7 ($143,409) ,
Road 6 ($78,366) , Road 27.5 ($65,396) , and Road 5 ($175,000) . Repayments have been
as follows: 1981 ($71 ,300) , 1982 ($83,777) , 1983 ($72,094) , 1984 ($230,000) and
1985 ($105,000) . In addition, $10,000 is allocated to support the DUI trash pick-up
program and $12,000 for Environmental Health, leaving $68,000 undesignated in 1986.
The Board should consider the undesignated funds for future use. Areas of need
discussed in addition to routine cleanup are:
Road Access:
Repair to Roads 6 6 7 accessing Erie Landfill that were damaged prior to the
building of Road 5.
77th Avenue (2 miles south from Highway 34) to access Greeley/Milliken Landfill.
Road 18 and 54 near liquid waste sites.
Engineering is to study these roads in 1985 and make recommendations to the
Board.
(CONTINUED) -171-
BUDGET UNIT REQUEST SUMMARY
Solid Waste Fund -- 229540 Continued
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Cleanup:
Funds could be earmarked as a contingency to cleanup illegal sites or
hazardous waste problems, such as the Keenesburg site problem.
Transfer Stations:
The possibility exists that some subsidy from this fund could be required
to support transfer station activities in less populated areas where land-
fills do not exist in the eastern and northern portions of the county.
Environmental Health:
Funds have been designated to support Environmental Health's efforts to inspect
disposal sites and handle illegal dumping situations ($12,000) .
-172-
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1
CAPITAL PROJECT FUNDS SUMMARY
Capital Project Funds are established to budget for financial resources used
for the acquisition or improvement of the capital facilities of the County.
A detailed Long Range Capital Plan for 1986 -- 1990 is presented in this
section and relates to the specifics of the 1986 capital project budgets.
The Capital Expenditures fund accounts for various capital improvement
projects on County buildings. In 1986 the total amount budgeted is $741,000
funded by property tax of $657,525, SOT of $45,975, and $37,500 from State
Energy Impact funds. Details of the 1986 projects are in the Long Range
Capital Plan that follows.
The Hospital Capital Fund accounts for the revenue and related capital
expenditures as required by the North Colorado Medical Center Board of
Trustees, an autonomous board responsible for administering the operations
of the hospital. The 1986 budget provides for a budget of $568,047 with
property taxes of $291 ,725. The funding level variation is explained in
detail in the budget summary.
The 1986 Capital Budget will impact the operating budget in the following
manner. The jail modifications will increase the work release bed capacity
by 30 beds. With the Sheriff's policy of making the work release program
self-sufficient with fees from inmates, the gross budget should go up in
1987 between $50,000 and $60,000, but net county cost should not increase.
The Courthouse remodel will allow for more efficient use of the building,
but will not impact utility or maintenance costs. Since the State funds all
court operational costs, except building maintenance, the added staffing
will be a State cost versus county. The Courthouse Annex with excess space
to rent should generate a positive cash flow regarding expenses until the
excess space is used entirely by the county or court system in five to ten
years. Other projects involve energy efficiency and should result in lower
utility costs after the initial capital outlay costs for a new hot water
system in the Centennial Complex and mechanical system in the Social
Services building.
-173-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT . NAME : _North Colorado Medical Center - Capital
BUDGET UNIT TITLE AND NO . : Hospital Capital -- 311944
DEPARTMENT DESCRIPTION :Mill levy to fund capital improvement of North Colorado
Medical Center. Maximum mill levy is 3 mills.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 850,174 $ 556,373 $ 673,872 $ 568,047
r--
Revenue 850,174 556,373 673,872 568,0'.7 gg
Net County Cost $ 0_ $ p_ $ 0- $ -0-
Budget. Positions
SUMMARY OF CHANGES:
See comments below regarding funding level. Property tax equals $291,725, SOT
$26,322, and interest $250,000 for a total of $568,047.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The NCMC Board of Trustees have requested that services rendered by the Family
Practice Residency Program ($105,825) be transferred from this capital budget to
the Health Fund to offset hospital operating costs. The Board of County Commis-
sioners agreed in concept to this approach at a meeting with NCMC on July 31 , 1985.
A contract implementing this approach has been developed for the respective Boards'
approval..
The 1986 budgeted amount reflects the 1985 base with the added bulk of the 1985
adjustment for $200,000 for Human Services Building land acquisition, less the 10%
Revenue Sharing Contingency reduction and the $105,825 adjustment for the FPRP
contract. Calculations are as follows for property tax:
1985 Base $ 256,397
Building 185,325
10% Revenue Sharing (44,172)
FPRP (105,825)
1986 Base $ 291,725
(CONTINUED)
-174-
BUDGET UNIT REQUEST SUMMARY
North Colorado Medical Center - Capital (Continued)
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The $200,000 for the Human Services Building land per the agreement between
NCMC and the County was repaid since no land was purchased in 1985.
-175-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Capital Expenditures
BUDGET UNIT TITLE AND NO. : Capita]. Expenditures -- 341944
DEPARTMENT DESCRIPTION:Capital projects for general county use. Created in
accordance with CRS 29-1-301 (1 .2) April 5, 1984. Formerly Public Works - County
Buildings Fund (Fund 33) .
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 1,178,286 $ 716,367 $ 741,000 $ 741,000
Fund Balance 565,120 300,000 -0- -0-
Revenue 439,321 24,339 83.475 83 475
Net County Cost $ 173,845 $ .392,028 $ 657,525 $ 657,525
Budget. Positions
SUMMARY OF CHANGES:
Budget reflects the 1986 funding level of the Proposed Long Range Capital Plan
for 1986 - 1990. The actual plan is on the pages immediately following.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend adoption of the Proposed Long Range Capital Plan for 1986 - 1990. The
only consideration for funding is the 1986 portion of the plan. The remaining
years are policy direction for planning purposes. The plan should be reviewed
annually by the then current Board for appropriate amendments.
It is recommended that the special projects requested be screened and only
critical and cost effective ones be approved. An attached list itemizes them.
-176-
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—177—
COURTHOUSE PROJECTS
Replace draperies in Room 315
Refinish elevator doors
Court Reporter's Office — Division II
. Install heat and cooling ventilation
. Blinds or draperies
. Carpet
Directory on First Floor
Alarm System
Replace draperies in Room 308
Carpet
. Division C - County Court
. Room 201
-178-
WELD COUNTY
LONG RANGE CAPITAL PROJECTS
FIVE-YEAR PLAN
1986 - 1990
Presented By: Donald D. Warden, Director
Finance and Administration
September, 1985
-179-
LONG RANGE CAPITAL PROJECTS
FIVE YEAR PLAN
1986 - 1990
INTRODUCTION:
Section 14-3 of the Weld County Home Rule Charter provides:
"The Board may require that the Director of Finance and Purchasing
submit, at the time of submission of the annual budget, a five-year
capital improvements program and budget. Such program shall include
recommended projects, construction schedule, estimate of cost,
anticipated revenue sources, methods of financing, and such other
information as may be required."
This five-year plan projects capital projects for 1986 - 1990.
The recommended program for capita] construction is intended as a guideline
to be adjusted by the Board of County Commissioners on an annual basis. It
represents flexible goals for organizing solutions to county program needs,
and it is intended to provide the Board of County Commissioners with the
perspective for making fiscal policy decisions. Annual modifications in the
plan will reflect necessary adjustments and priorities, changes in programs,
and readjustments of other county fiscal requirements.
This report has four (4) sections:
1. Introduction
2. Financing Alternatives
3. 1986 - 1990 Five-year Plan
4. 1986 Budgetary Impact
The Section on financing recommends a program for financing the next five
years' capital construction. This section lists the various sources of
revenue currently available to the county, and the alternatives available
for financing the remainder of the capital projects program. The 1986 -
1990 five-year plan section provides a list of recommended projects and the
time schedule for the next five fiscal years. Additionally, it provides
justification for the recommendation and attempts to enumerate problems and
recommended solutions for the capital improvements program over the next
five years. The project section describes each recommended project, and
provides information on the existing situation, the proposed solution, and
the financing plan for each project.
The last section of the report provides a recommended 1986 budget for the
capital construction program. It provides specific detail regarding each
recommended project and the impact on the 1986 county budget.
-180-
FINANCING ALTERNATIVES
-181-
FINANCING
Overview:
There are a number of ways to finance capital improvement projects. Some of
the most common methods of financing capital improvement projects are:
1. Pay as you go:
Pay as you go is a method of financing capital projects with
current revenues -- paying cash instead of borrowing against
future revenues. Pay as you go has several advantages. First, it
saves interest cost. Second, pay as you go protects borrowing
capacity for unforeseen major outlays that are beyond any current
year's capacity. Third, when coupled with regular, steady
completion of capital improvements, and good documentation and
publicity, pay as you go fosters favorable bond ratings when long
term financing is undertaken. Finally, the technique avoids the
inconvenience and considerable cost associated with marketing a(
bond issues, advisors, counsel, printing, etc.
However, there are practical and theoretical disadvantages to a
pay as you go policy. First, pay as you go puts a heavy burden on
the project year. Second, it creates awkward fluctuating
expenditure cycles which do not occur with extended financing.
Third, a long life asset should be paid for by its users
throughout it's normal life rather than all at once by those who
may not have the use of it for the full term. And finally, when
inflation is driving up construction costs, it may be cheaper to
borrow and pay today's prices rather than wait and pay tomorrow's.
2. All borrowing policy:
An all borrowing policy or a substantial reliance on debt
financing is one approach. The annual available resources could
be used entirely for debt service with the size of the annual.
resources setting the limit upon the amount that could be
borrowed.
3. Capital reserve:
A capital reserve plan is an approach where the annual resources
available could be accumulated in one or more capital reserve
fund, the amounts invested, and when any funds become adequate to
pay for a proposed project, the fund could be expended. This is a
good approach when a county has a capital requirement which can
wait. Accumulation of the necessary capital funds over a period
of time is a feasible approach, assuming a relatively stable
construction dollar. HB 1111 passed in 1982 specifically provides
for a capital improvements trust fund for capital reserves.
-182-
4. Partial pay as you go policy:
A partial pay as you go policy is a common approach. Some of the
annual resources would be used to finance capital improvements
directly, and the remainder would go for supporting a debt
program. Even if a local government pursues a borrowing policy,
an initial down-payment out of current revenues is a possibility.
A customary 5 - 10% down is a limited pay as you go policy, and
assures that the voters authorizing the approval will make a cash
contribution that all of the burden will not be postponed.
5. Joint financing:
An ever increasing number of cities and counties are finding that
there is benefit to both jurisdictions for joint development of a
project. The construction of a city/county office building and
recreational areas are examples. This avenue of funding and
planning capital projects normally is advantageous to both
jurisdictions.
6. Lease/Purchase:
Local governments can utilize lease/purchase methods for needed
public works projects by having it constructed by a private
company or authority. The facility is then leased by the
jurisdiction on an annual or a monthly rental. At the end of the
lease period, the title to the facility can be conveyed to the
jurisdiction without any future payments. The rental over the
years will have paid the total original cost plus interest. This
method has been used successfully in a number of jurisdictions.
The utilization of a building authority would fall under this
category of financing.
Numerous considerations are involved in the selection of the foregoing
patterns, or some combination thereof:
1. Political realities may preclude utilization of one or more of the
above alternatives. For example, the passage of general
obligation bonds as a debt financing mechanism has not met recent
success at the polling places in most jurisdictions.
2. The pay as you go concept has three distinct advantages.
a. It preserves great flexibility to the county for future
periods of economic recession or depression but not piling up
large fixed charged costs.
b. It avoids the payment of interest charges.
c. It imposes upon public officials the full political
responsibility for levy of the taxes necessary to pay the
local share of such projects.
-183-
3. The debt financing approach has the advantage of permitting the
cost to be spread over a generation of current users of public
facilities, thereby imposing upon each a significant portion of
the cost of each project.
4. In an inflationary period, one must take into account the extent
to which prepayment for capital outlay is warranted, when the
opportunity for repayment of the principal and interest in dollars
that are less expensive can be arranged.
5. During periods of rapid price rise, the time delay necessary to
accumulate downpayments or full pay as you go resources invites
higher costs which may wipe out most, if not all, of the
advantages of non-payment of interest.
In the five-year capital projects plan, a combination of funding methods
will be recommended to finance the capital construction in the next five
years in an attempt to balance the economy of a payment in full program with
the fairness of sharing the burden among present and future taxpayers.
This recommended financial program reflects consideration of many factors,
including the availability of cash, anticipated interest rates at the time
of construction, and projected inflationary cost increases that would result
from project delays.
-184-
DEBT FINANCING
Before discussing specific types of borrowing, it is appropriate to review
some of the basic constitutional statutory provisions which generally are
applicable to debt financing.
Article XI, Section 6 of the Colorado Constitution provides that no debt may
be created by a political subdivision of the State, unless the question of
incurring such debt has been approved by a majority of the qualified
electorate voting. Any obligation paid, or contracted to be paid, out of a
fund that is a product of a tax levy is a debt within the means of the
Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204 -- 1957) .
In addition to voter's approval , Article XI, Section 6 requires the debt be
incurred by adoption of a legislative measure which is irresponsible until
the indebtedness is fully paid or discharged. The ordinance must:
1. Set forth the purpose for which the bond proceeds will be applied,
and
2. Provide for the levy of the tax which, together with such other
revenues as may be pledged, will be sufficient to pay the
principal and interest of the debt.
The Constitution delegates to the Legislature the duty to establish
statutory limitations on the incurrence of debt. The total amount of debt
which a county may incur may not exceed 3% of the assessed value in the
county, which is slightly over twenty-four million dollars in Weld County.
In addition to the State Statute, Section 14-6 of the Weld County Home Rule
Charter specifies:
"The incurring of indebtedness by the County and the issuance of
evidences of such indebtedness shall be authorized, made and executed
in accordance with the laws of the State, including the borrowing of
money to fund County projects, the pledging of project revenues and
repayment thereof, and the issuance of revenue warrants, or revenue
bonds, or other forms of evidence of such obligations."
Before discussing particular types of bonds, it is appropriate to review
some of the general characteristics of bonds. Bonds mature serially, that
is, a portion of the principal is retired over the entire term of the bond
issue. Interest on municipal bonds is free from Federal Income Tax which is
an important feature to prospective purchasers. The term or the length of
time to maturity of municipal bonds can vary considerably. Generally, the
last maturing bond comes due from between ten to thirty years from the date
of issue. Normally, the longer the maturity of the bonds, the higher the
yields or return on investment, demanded by the market price. Thus, a bond
issue that runs thirty years will pay a higher net effect interest rate than
a bond issue that runs twenty years.
-185-
General Obligation Bonds:
General obligation bonds are secured by a pledge of the full faith, credit
and taxing power of the County. The County is obligated to levy sufficient
taxes each year to pay the principal and interest of the bond issue.
Consequently, general obligation bonds are a debt subject to the
constitutional and statutory provisions discussed earlier. Because the
issue of general obligation bond pledges its full faith and credit and
agrees to levy the ad valorum taxes necessary to repay the principal and
interest of the bond, they are generally agreed to be a more secure
investment than other types of bonds. Thus, the major advantage of general
obligation financing is the low rate of interest as compared to the interest
of other types of bonds. The law permits general obligation bonds to have a
thirty year term; however, general obligation bond issues usually have terms
of twenty years or less.
General obligation bonds, in addition to being secure by full faith and
credit of the issuer, may provide additional security by pledging certain
available revenues.
The major disadvantage of general obligation bonds is the fact that it does
require voter approval prior to issuance. Voter resistance to increased
taxes may prevent a successful bond election.
Revenue Bonds:
Revenue bonds are not a debt in the constitutional sense. They are secured
by the revenue derived from the project to be constructed and not by pledge
of the full faith, credit, and taxing authority of the County. Projects
typically financed by revenue bonds include airports, stadiums, and park
facilities.
Although it may seem possible to pledge any nontax revenues for payment of
revenue bonds, there should be a relationship between the type of revenue
pledged for payment of the bonds and the project to be financed. Although
revenue bonds need not comply with the constitutional statutory provisions
generally applicable to a debt, there are several statutory provisions which
may affect the issuance of certain types of revenue bonds and the statutes
should be consulted for specific provisions regarding the issue of revenue.
bonds if ever this is explored.
Revenue bonds are considered to be less secure than general obligation bonds
because of the inability of the issuer to levy taxes to assure the payment
of principal and interest. Thus, there is normally a higher interest rate
on revenue bonds. The term of revenue bonds is often beyond twenty years,
frequently as long as thirty.
The concept of issuing revenue bonds is based on the theory that certain
projects which benefit only certain individuals should be self-supporting
and should be paid for by the user of that project rather than the populace
as a whole. Thus, airport revenue bonds are paid for by air travelers and
airline and parking revenue bonds are paid for by parkers, etc.
-186-
In order for a County to issue a revenue bond, the system which generates
the revenues to repay the principal and interest of the bond must:
1. Have a good operating history documented by audited figures, or
2. Reflect good debt service coverage through use of a feasibility
study done by a recognized expert in the field.
In analyzing a revenue bond issue for underwriting, an investment banker
will look not only at operating statistics and coverages, but also at more
basic elements, such as the necessity of the service, control over
competition, and delinquency procedures. Revenue bonds are becoming more
popular because they do not require voter approval and do not apply in
statutory debt limits.
Leases:
A less traditional means of financing County facilities is through a lease
arrangement. A lease is executed with the County, which gives the County
the option to purchase the equipment or facility during the term of the
lease. All or part of the lease payments may be applied to the purchase
prices.
A bona fide lease option agreement is not a debt; however, an installment
purchase program is a debt. A bona fide lease/option agreement is
characterized by two factors:
1 . Annual rental payments with automatic renewal of the lease unless
terminated by either party, and
2. No obligation on the part of the local government to purchase the
property if the lease is terminated.
Also, some court cases indicate the annual rental must be paid from
non-property tax revenues to avoid the conclusion of the lease as a general
obligation. Upon exercise of the option, the local government obtains full
legal title to the property. Leases of this nature are distinctively
different from more conventional means of financing. Of primary importance
is the security which underlies the lease period. It is not a promise to
levy taxes or a pledge of revenues from the system. Rather, it is a promise
to pay most always only from one year at a time with an implied intention to
continue payment until ownership is transferred. As ultimate security, the
holder of the lease may look to the asset which is being leased in the event
of a default.
There is little statutory or judicial guidance in the area of leases of this
type, and the obligation to continue lease payments until title transfers is
a moral, rather than a legal obligation. As a consequence, the underwriting
or placement of a lease is more difficult than the underwriting of
conventional bonds. The term of the leases generally are short, usually
from 7 - 10 years. Because the security underlying the lease is not good
compared with conventional financing, interest rates on leases are much
higher.
-187-
Building Authority:
A building authority is a non-profit corporation which is formed generally
at the prompting of the governing body of the County or local jurisdiction
which also appoints the Board of Directors of the corporation. The
directors usually are elected officials, employees, or other public spirited
citizens.
The building authority issues its own bonds to finance a facility. To
achieve the same lower interest rates that the traditional municipal bonds
enjoy, the building authority must obtain a ruling from the Internal Revenue
Service that the interest on the authority's bonds is exempt from Federal
Income Tax. Such an exemption is granted if the IRS finds that the
authority's bonds are issued on behalf of a political subdivision, which is
determined based upon the following factors which are detailed in IRS
Revenue Ruling 63-20.
1 . The authority engages in activities which are essentially public
in nature.
2. The corporation is not organized for profit.
3. The corporate income does not inure to the benefit of any private
person.
4. The political subdivision has a beneficial interest in the
corporation, while the indebtedness is outstanding, and it obtains
full legal title to the property on the retirement of the debt.
5. The corporation has been approved by the political subdivision
which has approved the specific obligation of the corporation.
Like municipal bonds, bonds issued by a corporation usually are subject to
registration and other requirements of the Securities Act of 1933 and the
Security Exchange Act of 1934. After receiving a favorable ruling from the
IRS, a no "action" letter should be secured from the Security and Exchange
Commission, exempting the authority's bonds from these requirements. The
authority then issues bonds pledging the annual rental payments as security
after issuance of bonds and construction of acquisition of the facilities,
the authority leases the facilities to the County. Again, this must be a
bona fide lease and possess all the elements discussed under Lease/Purchase.
The bonds of a building authority are similar to municipal leases in the
manner in which they are viewed by investors. As with a simple municipal
lease, building authority bonds are less secure than general obligation or
revenue bonds. As a result, bonds issued through a building authority bear
higher interest than more secure issues.
-188-
BUILDING AUTHORITY FINANCE
The Philosophy:
Tax-exempt financing is available through a building authority with the
issuance of bonds when the facilities financed are for public purposes and
the benefit is to the sponsoring public entity.
The Building Authority:
A building authority is a Colorado non-profit corporation created by the
County itself. The County adopts a resolution calling for the creation of
the Building Authority and directing counsel to draw Articles of
Incorporation and By-Laws in compliance with Colorado Statutes. A board of
directors is formed. The board may consist of County Commissioners or
administrative personnel or individuals not associated with any public
entity.
Tax-Exemption of Interest:
Once the non-profit corporation is created the tax-exempt nature of interest
paid on the corporation's bonds must be assured. A revenue ruling is
requested from the Internal Revenue Service on the non-profit status of the
corporation pursuant to Internal Revenue Code, 103(a) 1 and Revenue Ruling
63-20, and on the tax-exempt status of interest paid.
Such an application involves considerable work and a detailed analysis of
the situation is presented to the Internal Revenue Service. Among other
things the application includes information as to public purpose, the
County, the agency using the facilities, the proposed lease terms, terms of
title reversion to the County and the proposed method of financing.
Corporate Bonds and the S.E.C. :
As corporate bonds, as opposed to purely municipal bonds, are subject to
registration requirements of the Securities and Exchange Commission, a
no-action letter must be obtained from the S.E.C. In essence the S.E.C.
says that no action will be taken if the bonds of the building
authority/non-profit corporation are not registered.
The Purchase Contract:
Once the Building Authority is created with powers to act it may enter into
a contract to purchase the facility. The contract should be subject to:
1 . A favorable revenue ruling from the Internal Revenue Service.
2. Receipt of an S.E.C. no-action letter.
3. Finalization of financing.
-189-
The Bond Issue:
When all legal and tax questions are answered the Building Authority may
issue bonds for the purchase of the facility. Normally the bonds are sold
directly to an underwriter who then resells the bonds to the ultimate
investor.
The Bonds that are issued will be an obligation of the Building Authority
only and not a debt obligation of the County.
Summary of Steps and Timetable
The steps involved in this financing and the timetable for accomplishing
these steps are as follows:
Step Approximate Dates
1. Receipt of proposals, decision
to proceed. Retention of under-
writer & counsel. 3 weeks
2. Incorporation process 2 months
3. Contract negotiation 2 months
4. Request for revenue ruling 3 months
5. Request for S.E.C. no-action
letter 4 months
6. Bond resolutions, bond closing,
purchase closing 1 month
The County Lease:
Upon the issuance of the bonds and the purchase of the building by the
building authority, the County would lease the building from the authority.
The lease would be from year-to-year with automatic renewal unless otherwise
terminated. A county lease for any period in excess of one year constitutes
a debt and must he approved by voters.
The Bond Security:
The security of the bond holders may be only in a pledge of lease revenues
by the authority. The bond holders may also have a first mortgage lien on
the building. The combination of the two results in a more secure bond and
a correspondingly lower rate of interest.
-190-
Partial Seller Financing:
Depending on factors such as the seller's motivation, and whether or not
there is an existing loan on the building and negotiations, a bond issue
can be for only the amount necessary for a down payment. The sellers could
carry back the balance, receiving installment sale tax benefits on the
capital gains. A revenue ruling would be required but interest paid on a
promissory note to the seller may also be tax exempt. The total cost,
then, to the County and the building authority may be substantially lower
on this basis.
-191-
COMPLETED CAPITAL PROJECTS
1980 - 1985
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FIVE YEAR
CAPITAL PROJECTS PROGRAMS
-194-
CAPITAL EXPENDITURES FUND
-195-
RESOURCE CAPACITY
*****************
FUNDING SOURCES
*****************
CASH FLOW ANALYSIS
-196-
PUBLIC WORKS CAPITAL FUND
RESOURCE CAPACITY
1986 - 1990
PROPERTY
TAX OTHER TOTAL
1986 $ 703,500 $ 37,500 $ 741,000
1987 200,000 200,000
1988 210,000 210,000
1989 220,000 220,000
1990 231,000 231,000
-197-
CASH FLOW ANALYSIS
CASH
REVENUES EXPENDITURES RESOURCES
BEGINNING ENDING
FUND CAPITAL FUND
BALANCE FUND CONSTRUCTION BALANCE
1986 $ -0- $ 741,000 $ 741,000 $ -0-
1987 -0- 200,000 200,000 -0-
1988 -0- 210,000 210,000 -0-
1989 -0- 220,000 220,000 -0-
1990 -0- 231,000 231,000 -0-
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-199-
JAIL MODIFICATION
Existing Situation:
The Weld County jail was experiencing limitations on its capacity to handle
the number of inmates being detained. As a result a jail task force was
appointed by the Board to study the jail capacity and jail program. A jail
consultant and architect was engaged to study the facility.
Proposed Solution:
Based upon the Jail Task Force Recommendation issued in June, 1984, it was
recommended that the jail be remodeled in two phases. The first phase is
estimated to cost $750,000 in 1985, and the second phase $250,000 in 1986.
(See Jail Facility modifications on the following two pages for details.)
Financing:
It is recommended that renovation costs of approximately $750,000 be paid on
a cash basis out of the 1985 budget. During 1986 the remaining $250,000 for
phase two should be funded in the capital fund by use of one-time capital
funds from the phase-out of Revenue Sharing.
-200-
WELD COUNTY JAIL FACILITY
GREELEY, COLORADO
BUDGET ESTIMATE BASED ON PROPOSED MODIFICATIONS AS SHOWN ON DRAWINGS 1
THROUGH 8, DATED 2-14-84 AND 3-10-84.
NOTE: COPIES OF DRAWINGS ARE AVAILABLE TO VIEW IN THE CLERK TO THE
BOARD'S OFFICE, 915 10th STREET, GREELEY, COLORADO
PROPOSED BASEMENT FLOOR MODIFICATION. (DRAWING NO. 1)
Number of short term holding rooms is increased from five (5) to eight
(8) . Proposed alterations make access to holding rooms possible and
also improves direct supervision. Area for records and files is
enlarged with direct access from booking area to the upper floor. The
medical examining room and doctors office are proposed to be relocated
to the second floor: basement medical rooms to be used as a
court—section office and a staff room.
Demolition: $ 4,000
New Construction: $ 20,000
Total Cost of Modification: $ 24,000
PROPOSED MODIFICATION TO MAIN FLOOR: JUVENILE AREA (DRAWING NO. 3A)
Modify juvenile area as shown on plan. Holding for male juvenile is
six (6) and holding for female juvenile is two (2) . Create separate
entry-exit for adult male work release section (total work release
holding is twenty (20) .)
Demolition: $ 10,000
New Construction: $ 72,000
Total Cost of Modifications
to Juvenile Section: $ 82,000
PROPOSED MODIFICATIONS TO MAIN FLOOR: OFFICE AREA (DRAWING NO. 3)
Modify administration and staff areas as shown on plan for additional
work stations for secretarial (8) , civil and warrant offices (8) and
investigators (10) .
Demolition: $ 3,000
New Construction: $ 11,000
Total Cost of Modifications
to Main Floor Office Area: $ 14,000
-201-
PROPOSED MODIFICATIONS TO SECOND FLOOR. (DRAWING NO. 5)
Proposed modifications will greatly simplify staff operational and
supervisory functions. Additional holding capacity is created by
converting a balcony area into a dormitory type sleeping room for
trustees. (10 inmates) Two (2) isolation cells and a sickroom and
nursing station are created with direct supervision from the guard
station. Two (2) multi-purpose rooms are proposed outside the actual
inmate holding pods, allowing for better supervision and use of the
dayrooms.
Demolition: $ 22,000
New Construction: $ 90,000
Total Cost of Modifications
to Second Floor: $112,000
PROPOSED MODIFICATIONS TO THE THIRD FLOOR. (DRAWING NO. 7)
Guard station (control area) can be modified to allow for direct
supervision into the holding pod on the north side. Multi-purpose room
to be enlarged and modified to allow for direct access from the control
area. Secure holding can be increased by sixteen (16) , by utilizing
part of the gymnasium area. Additional exercise area is proposed on
the second floor roof.
Demolition: $ 10,000
New Construction: $ 58,000
Total Cost of Modifications
to Third Floor: $ 68,000
PROPOSED ADDITION TO THE THIRD FLOOR (DRAWING NO. 7)
The existing second floor roof structure will allow for additional
light-weight construction. The plan shows a dormitory type development
including the necessary bathroom facilities for about twenty-four (24)
work release type inmates.
Demolition: $ 8,000
New Construction: $242,000
Total Cost of New Addition: $250,000
-202-
COURTHOUSE AND ANNEX
Existing Situation:
The Weld County Courthouse is an old facility that has undergone a great
deal of renovation in the last few years in order to maintain the structure
and accommodate the contemporary space needs that it houses. The Courthouse
has had rewiring, plumbing corrections, energy efficient measures, new
elevator installed, painting, and renovation of the exterior. Although many
of the renovation needs have been satisfied in the last few years, the
facility is facing growth pressures from the expansion of a number of court
functions needed for the District Court. It is anticipated over the next
five year period that two courtrooms will be required to accommodate either
new judges or referees, as well as, the restructuring of support functions.
Proposed Solution:
In analyzing the situation at the Courthouse, it must be appreciated that
the basic maintenance or major maintenance needs to continue in order to
retain the Courthouse as a viable facility. This maintenance will be
required on a continual basis over the next few years in order to correct
basic deficiencies caused by age. In addition, the county must be in a
position to accommodate future court expansion of that facility to avoid the
ultimate outlay of an additional facility.
It is proposed that $150,000 be budgeted in the Capital Projects Plan to
accommodate the renovation of the Courthouse for courtrooms and
reorganization of space for support functions. In addition, there are funds
provided over the five year period for basic maintenance such as carpet. It
is recommended that the plan for future use of the space developed by the
state court facility planner be implemented in the Courthouse to accommodate
court needs in 1986.
Financing:
It is recommended that in the Long Range Plan that $150,000 be budgeted in
1986 to accommodate the courthouse renovation and furnishings. In addition,
a Courthouse Annex was purchased across the street via State Energy Impact
Funds in 1985 to house court support functions. $55,000 is funded in 1986
for renovation.
-203-
ROAD BUILDING/WAREHOUSE
Existing Situation:
In 1982, the county acquired property on 11th Avenue to become the site for
all Road and Bridge functions. The site, as purchased, included an office
area, shop, and one adjacent building. It is proposed that this site be
developed to become the Road and Bridge Headquarters to house all Road and
Bridge operations and storage facilities for the county.
Weld County's Road and Bridge operations are currently spread out at three
branch locations in Johnstown, Ault and LaSalle. Certain efficiencies could
be achieved by having a central location of all Road and Bridge functions
which would enhance the management control and effectiveness of the Road and
Bridge Department. In addition, the county currently does not have adequate
facilities for central warehousing for all office supplies, maintenance
parts for Buildings and Grounds, parts and supplies for garage operations,
and other general storage requirements for the Road and Bridge operation.
As a result of this, the benefits of volume buying and inventory control
cannot be practically taken advantage of by Weld County due to the lack of
the proper warehouse area and warehouse function.
Proposed Solution:
It is proposed that the 11th Avenue Road and Bridge Headquarter site be
developed into a centralized Road and Bridge area. It is proposed that a
facility be developed that would provide adequate garage area, warehouse
area, and adequate fenced parking for all county equipment. If a facility
of this nature can be developed by the county, it would mean that the three
outlying shops could be eliminated.
A warehouse facility would enable Weld County to develop a proper supply and
warehouse function and also free some space in the Centennial Complex for
further expansion to cope with the growth pressures the Centennial Complex
is experiencing.
It is proposed that the development of this site be done in 1987. In
addition to the current facilities located at the 11th Avenue site, it is
proposed that in 1985-86 a site plan be developed that would encompass all
of the above functions.
Financing:
It is recommended that the county utilize current funding.
-204-
GRADER SHEDS
Existing Situation:
The county currently has 18 grader sheds throughout Weld County, to
accommodate the road maintenance function in all sectors of the county. The
grader sheds are in various conditions, ranging from good to need for
replacement. Three have recently been replaced, Nunn (1981) , Gwonda (1982) ,
and Vim (1983) . Replacement order is as follows: Briggsdale (1986) ,
Keenesburg (1987) , Gilcrest (1988) , Kiowa (1989) , and Keota (1990) .
Proposed Solution:
An analysis of existing grader sheds has been done to determine which are
required for the operational functions of the road maintenance operation in
Weld County. In the process some have been sold, others consolidated, and
some identified for replacement. In cases where existing grader sheds will
accommodate the maintenance function, it is suggested that there be
attention given to those sheds that need to have maintenance or major
improvements done to them. Where necessary, replacement sheds have been
identified.
Financing:
It is recommended that the county budget $25,000 per year over the next five
years to construct, maintain, and upgrade the numerous grader sheds
throughout the county. The funding mechanism should be a pay as you go
function out of the Capital Projects Fund.
-205-
ENERGY EFFICIENCY
Existing Situation:
With the rise of utility costs and the energy crisis, it is essential that
Weld County continue to be in a position to properly respond to the energy
conservation programs that will be required during the next few years. Much
has already been done in the area of energy efficiencies, and efforts on a
smaller scale must continue.
Proposed Solution:
In order to avoid high energy and utility costs in county buildings, it is
suggested that the county continue to identify energy conservation
opportunities in all county facilities that are owned and continue to take
corrective action to make county facilities as energy-efficient as possible.
The cost of this particular capital project could be recovered substantially
in a few years due to the pay back in energy savings.
Financing:
It is recommended that $25,000 be budgeted in 1986 to convert the domestic.
hot water in the Centennial Complex. After 1986, it is recommended that the
county budget $5,000 for the energy efficiency program each year. Where
cost effective payback opportunities exist, additional funds should be
considered with offsets to the operating utility budgets impacted.
-206-
MISCELLANEOUS PROJECTS
Existing Situation:
Each year in the county there are several small projects to update or
renovate county facilities, provide for new county programs, remodel to
accommodate changing programs or meet new legal standards. An approach to
provide miscellaneous funds of this nature can assist the county in avoiding
the postponing of remodeling of facilities that will avoid cost or delay
potential savings to the county and the taxpayers. In addition, an approach
like this can also make better utilization of existing facilities in order
to avoid the acquisition of new space and facilities. Carpet replacement
should be included in this category.
Proposed Solution:
It is recommended that an amount of $20,000 per year in the Long Range
Capital Projects Plan be set aside for such projects. In addition, one-time
capital items should be funded from the 1986 phase-out of Revenue Sharing.
Financing:
It is recommended that the county budget $20,000 per year for small
projects. In 1986 funds for the library roof repair ($120,000) , Walton
Building Air conditioner/heating system ($60,000) , and cement repair at the
Centennial Complex ($50,000) are included.
-207-
ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY
Existing Situation:
If Weld County is to embark upon a number of ventures in capital projects
over the next five years, it is suggested that the county proceed very
cautiously and very conservatively in the area of financing. In order to do
this, it is suggested that a contingency be set aside each year on a pay as
you go basis to accommodate unanticipated cost increases or emergency
situations that cannot be foreseen at this time. If the contingency amount
is accumulated over the next five years, it can be used as a reserve for the
capital projects program in future years, or it can be used as a funding
mechanism in years beyond 1990.
Proposed Solution:
Budget any carry-over amount each year as a contingency basis that
ultimately could be used to meet any contingency or emergency situation, or
could be used as an accumulation of capital outlay funds for funding of
projects beyond 1990.
Financing:
It is recommended that the county budget fund balance carry-overs in the
capital fund each year as a contingency.
-208-
MISCELLANEOUS FUNDS
-209-
AIRPORT
Existing Situation:
The Weld County Board of County Commissioners, with approval of the Airport
Master Plan, committed to participate in certain enhancements at the Airport
facility, especially enhancements that will insure the safety of the Airport
operation, If it is the decision of the Board to continue to participate in
the joint funding of the Airport facility with the City of Greeley, funds
should be provided for in the Long Range Capital Projects Plan to
accommodate the FAA ADAP program during the next five years.
Proposed Solution:
In the Long Range Capital Projects Plan from 1986 no funds are included to
accommodate capital improvements at the Weld County Airport. Should funding
be provided it should be for projects that have the emphasis of being safety
features and other essential enhancements for the current operation.
Financing:
No funding is included in the budget for 1986.
-210-
CONSERVATION TRUST FUND
Existing Situation:
With the passage of SB119 (The Colorado Lottery) , 40% of the proceeds of the
lottery are earmarked for Conservation Trust Funds in local governments.
The earning potential of the lottery is anticipated to be $150,000 per year.
The funds will have to be used for "the acquisition, development and
maintenance of new conservation sites or for capital improvements or
maintenance for recreational purposes on any public site". (Section
29-21-101 , CRS, 1973) .
Proposed Solution:
The Board has the option to use the funds in the following ways:
J . Maintain and improve Island Grove.
2. Maintain and improve Missile Site park.
3. Participate in the performing arts center in Greeley.
4. Other project requests from throughout the County.
Policy issue.
-211-
ISLAND GROVE
Existing Situation:
Weld County and the City of Greeley currently have certain joint ventures
and commitments to develop the Island Grove facility. Some discussion has
been held regarding the creation of an Island Grove Park Authority for
development and management of the facility.
Proposed Solution:
If it is the determination of the Board of County Commissioners to continue
to participate in the development of the Island Grove facility, it Ls
recommended that Conservation Trust Funds from the lottery he used.
Financing:
It is recommended that the county finance any Island Grove enhancements with
Conservation Trust Funds resulting from the lottery.
-212-
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INTERNAL SERVICE FUNDS SUMMARY
Internal Service Funds are established to account for goods and services
provided to other departments of the County on a cost-reimbursement basis.
The Motor Vehicle Fund accounts for the revenue and costs generated by
equipment and vehicles rented to the Road and Bridge Fund and to various
departments of other County funds. The gross operating budget amounts to
$2,056,000 in 1986 with $813,986 budgeted for new capital equipment. Road
and Bridge uses over 80% of the total operating budget. The budget reflects
the contract fleet management approach adopted by the Board in August, 1984
resulting in a savings of over $300,000 annually.
Printing and Supply provides printing services and the supply and store
function of the County. The total budget is $156,533 with $34,400 being
cost of supplies. The remaining is the printing function and the labor for
mail and supply functions.
The Computer Services Fund accounts for all computer services provided to
the County and other agencies on a cost-reimbursement basis. The gross
budget is $1,602,655. Staff has been reduced to 35 FTE. Final adjustments
to the budget may be required after determining the maintenance and
development effort required for each user during the budget hearing process.
$350,000 is recommended as a one-time cost avoidance to pay off all existing
hardware in 1986.
The Insurance Fund accounts for all insurance costs for the County. The
program is a combination of insured risks and protected self-insurance
risks. Gross budget costs are $615,900 in 1986 with a property tax levy of
$511,095. Details of the program are provided under the specifics of the
fund summary.
The Health Insurance Fund provides for the costs associated with Weld County
employee's self-insured health fund. The total for expenses and anticipated
revenues is $988,926. Coverage is estimated for 635 employees with 188
having dependent coverage. Premiums will remain at $90.05 for single and
$107.60 for dependent coverage. A vision assistance program has been added
at no additional cost to the employee or County.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : IS - Motor Pool
BUDGET UNIT TITLE AND NO . : Motor Pool Equipment -- 611945
DEPARTMENT DESCRIPTION :Use of funded depreciation to acquire vehicles for county
use.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year-
Gross County Cost -- -- $ 1,233,541 $ 813,986
Revenue
Net County Cost -- _- $ 1,233,541 $ 813,986
Budget. Positions
SUMMARY OF CHANGES:
See attached list. Recommended budget falls within resource capacity of budget.
The replacement plan is consistent with the policies developed in 1979 and updated
annually.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of all requests listed on the following page.
Policy of recommended equipment replacement guide on the following pages should be
continued.
Two graders scheduled for replacement in 1986 have been purchased in 1985 and
eliminated from the 1986 budgeted items.
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IGA EQUIPMENT
Request Recommended
Shop Equipment
Shop Equipment $ 20,000 $ 20,000
Buildings and Grounds
Compact pickup (1) 9,500 9,500
Ambulance
Ambulance (1) 34,000 34,000
Sheriff
Patrol Vehicles (6) 75,600 75,600
Passenger (3) 28,500 28,500
Health:
Mobile Nursing Van (1) 60,000 -0-
Road and Bridge
See List 1,005,941 646,386
GRAND TOTAL $ 1,233,541 $ 813,986
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-217-
WELD COUNTY EQUIPMENT REPLACEMENT GUIDE
ITEM TYPE HOURS OR MILES AGE (YRS)
1. GRADERS 14,000 10
2. BULL DOZERS 14,000 10 15
3. FRONT LOADERS 14,000 10 - 15
4. DRAGLINES 14,000 10 - 20
5. BACKHOES 14,000 10 - 15
6. tractor backhoes 14,000 10 - 20
7. ROCK CRUSHER 14,000 10 - 20
8. TRACTOR SCRAPERS 14,000 10 - 20
9. SEDANS 75,000 5
10. PATROL SEDANS 75,000 1
11. PICKUPS 100,000 5
12. SINGLE AXLE DUMPS (GAS) 150,000 5 - 10
13. SINGLE AXLE DUMPS (DIESEL) 250,000 10
14. TANDEM AXLE TRUCKS 250,000 10
15. TRAILERS (LARGE) 500,000 10 - 20
All other equipment to be considered on an individual basis.
-218-
•
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : IS - Motor Pool
BUDGET UNIT TITLE AND NO. : Motor Pool Administration -- 619090
DEPARTMENT DESCRIPTIOIN:Centralized motor pool support for Weld County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 2,203,080 $ 2,115,212 $ 2,056,000 $ 2,056,000
Revenue 2,321 ,572 2,115,212 2,112,125 2,112,125
r
Net County Cost $ (118,492) $ -0- $ (56,125) $ (56,125
Budget. Positions 21 -- -- --
SUMMARY OF CHANGES:
Fund depicts the Board's decision to continue to contract out maintenance of the
fleet via ARA. The decision results in over $350,000 savings to the County and
users of the service. Fuel budgets are also reduced to reflect use of automatic
fueling at Agland for off-duty fueling and lower fuel costs. Depreciation has
stabilized with the stabilization of the fleet size.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend same funding level and continuation of ARA contract. New ARA contract
will reflect an additional roving mechanic, 4% COLA increase, plus fleet size
adjustment. 1985 funding is adequate since it reflected the maximum contract
price plus 10% contingency amount and added vehicles under contract. Fuel is at
a stable level of use and cost. Comparison of contract costs are as follows:
1985 1986
Fleet size 351 385
Parts $301,000 $372,904
Payroll 293,388 334,180
Overhead 85,000 54,036
Fee 75,000 84,028
$754,388 $845, 148
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : IS - Printing & Supplies
BUDGET UNIT TITLE AND NO. : Printing& Supplies 641155
DEPARTMENT DESCRIPTION:Provides printing & supply support services to the County.
The budget unit shown above is broken down into the following activities:
Printing; supply; postage.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 139,261 $ 156,533 $ 156,533 $ 156,533
Revenue 148,952 156,533 156,533 156.533
Net County Cost $ (9,691) $ -0- $ -0- S -n-
Budget. Positions 3 3 3 3
SUMMARY OF CHANGES:
The salary increase of 4% caused an increase of $2,242. Operating Supplies are
up $9,766. Of this amount, $5,000 is due to the new Itek. New small equipment
purchases increased machinery & equipment by $4,980. Other increases in line items
were caused by the establishment of new accounts taking the place of old accounts
to better reflect actual cost classifications for management purposes.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Self-supporting fund providing printing and supply services. Services are still
cost competitive compared to private rates.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : IS - Computer Services
BUDGET UNIT TITLE AND NO. : Computer Services -- 651191
DEPARTMENT DESCRIPTION:The Computer Services Center provides data processing
support services to Weld County and a few outside agencies.
The budget unit shown above is broken down into the following activities:
Programming and systems; operations; administration; technical services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,569,051 $2,248,655
$1,602.655 $1,602,655
Revenue 1,926,740 1,602,655 1,602,655 1.602.655
Net County Cost $ (356,689) $ 646,000 $ -0- $ -fl-
Budget. Positions 36 36 35 35 J
SUMMARY OF CHANGES:
Salaries will increase by only $7,167, due to the elimination of one Programmer/
Analyst I position. Microfilm increased by $485, repair and maintenance costs are
up $5,658, and machine and equipment rental is up $5,073. Budget reflects a status
quo operational budget with no capital items. Capital would be funded from fund
balance and capital contributions of $350,000 from the General Fund. The budget
reflects the new computer and operating system expenditures.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommended budget is funded by user departments. The funding level is the same as
1985. One programmer/analyst position has been eliminated and the Manager of
Systems and Programming (currently frozen) has been underfilled with systems
analyst. No funds are included for equipment rental because $350,000 is recommendeu
in the cost avoidance/capital plan to buy out current leases. If the buy-out is
not done, $313,155 needs to be added to this budget for 1986. User requests
will be evaluated in the normal budget hearing process.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : IS - Insurance
BUDGET UNIT TITLE AND NO. : Insurance Fund -- 669020
DEPARTMENT DESCRIPTION:Central fund to provide county wide insurance coverage.
Administered by Finance and Administration unit in the General Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 494,385 $ 652,575 $ 652,575 $ 652,575
Reserve ($7,6705 36,6/5 36,675 36,675
Revenue 582,055 — 615,900 615,900 615_900 H
Net County Cost
Budget. Positions _.- -- -- --
SUMMARY OF CHANGES:
1986 has been budgeted the same as 1985, however, with the changes in the insurance
market the line item mix of the final budget may change, depending on program struc-
ture. The overall resources appropriated should be adequate for the final program
no matter which option is chosen.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of continuation of self-insurance program. In accordance witi,
Section 8-44-110, CRS, it is recommended that a mill levy be used to fund the self-
insurance program for local County activities and only a chargeback mechanism be
used for programs funded by State and Federal funding sources. With the changes in
the insurance market, Weld County may have to reduce some limits of coverage and
place reliance on sovereign immunity to stay within this budgeted amount or reduce
reserves.
Three options, plus the CCI insurance pool, are being explored for the 1986 renewal .
The estimates for the three self-insurance options are on the following page .
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WELD COUNTY
PRE-RENEWAL ESTIMATES
$150,000/
$400,000 $1,000,000
CURRENT CURRENT STATUTORY GALLAGHER
PROGRAM PROGRAM LIMITS PACKAGE
1985 1986 1986 1986
London Package $ 93,780.00 $140,670.00 $140,670 $200,000
Drop Down 5,500.00 7,975.00 7,975 -0-
Excess Property 13,843.00 27,686.00 27,686 -0-
Excess Liability -
1st Layer 59,049.00 132,860.00 -0- -0-
Excess Liability -
2nd Layer 4,000.00 15,000.00 -0- -0-
Excess Worker's Comp. -0- -0- 40,000 40,000
Public Officials 8,839.00 15,468.00 15,468 15,468
Boiler 2,933.00 3,813.00 3,813 3,813
WC Self-Insurer's Bond 4,500.00 4,500.00 4,500 4,500
Gallagher Bassett 66,475.00 66,475.00 66,475 66,475
Surplus Lines Tax 3,799.30 3,939.00 3,939 4,000
FIXED COST $262,718.30 $418,386.00 $310,526 $334,256
Retention (each loss/
occurrence) $100,000.00 $125,000.00 $125,000 $100,000
Annual Aggregate $340,000.00 $440,000.00 $440,000 $350,000
EXPECTED COST
Fixed Cost $262,718.30 $418,386.00 $310,526 $334,256
Expected Losses 269,379.00 269,379.00 269,379 269,379
TOTAL EXPECTED COST $532,097.30 $687,765.00 $579,905 $603,635
* Statutory Limit approach has greater risk and would require additional
policies for Federal/State programs requiring higher limits.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1986
AGENCY/DEPT. NAME : Is — Health Insurance
BUDGET UNIT TITLE AND NO. : Health Insurance Fund -- (83)
DEPARTMENT DESCRIPTION:Provides for the costs associated with Weld County's
self-insured health program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 792,977 $ 974,136 $ 988,926 $ 988,926
Reserve 181 ,159 0- D- -0- .
Revenue 974.136 974.136 9RR,926 084,926 `
Net County Cost $ -0- $ -0- $ -0- $ 0-__4
Budget_ Positions -- -- -- --
SUMMARY OF CHANGES:
Budget reflects the changes listed on the following page.
(CONTINUED)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of the continuation of the self-insurance health program
started January 1 , 1983 with no rate increases for 1986. No program changes
are recommended in the summary of benefits provided on the following pages,
with the exception of adding a vision assistance program.
The program thus far has been successful in achieving the objects of changing
utilization patterns and cost containment through sharing of costs between
employer and employee in the areas of premiums, deductibles, and co-insurance.
1985 ending reserves should be $879,000 thus allowing for no premium increase,
and the addition of a vision assistance program.
(CONTINUED)
-224-
BUDGET UNIT REQUEST SUMMARY
IS - Health Insurance Fund (Continued)
SUMMARY OF CHANGES:
1983 1984 1985 1986
Administration $ 38,363 $ 39, 140 $ 37,278 $ 48,600
Printing & Supplies -0- 1,000 1 ,000 3,000
Aggregate Excess Policy 19,336 18,089 42,536 40,947
Individual Excess Policy 19,850 26,013 7,500 6,000
Loss Fund 990,614 903,796 793,816 810,379
Dental/Vision Program -0- -0- 92,006 80,000
TOTAL: $1.068. 163 $ 988,038 $ 974. 136 $ 988,926
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The 1986 program is calculated with current participation as follows:
Single Coverage: 635 Dependent Coverage: 188
HEALTH: Annual
Administration Fee = $ 48,600
Individual Stop-Loss 39,003
Aggregate Stop-Loss 6,000
Administrative Operating = 3,000
Conversion Costs = 1,944
Fixed Costs: $ 98,547
LOSS FUND:
Medical = 810,379
Dental = 40,000
Vision 40,000
GRAND TOTAL: $988.926
REVENUE:
Single 635 X $90.05/month = $686,181
Dependent 188 X $107.60/month = 242,745
TOTAL REVENUE: $928,926
Reserve Reduction/Interest 60,000
GRAND TOTAL $988.926
-225-
INSURANCE
HEALTH INSURANCE:
1985 1986 Self-Insured
SINGLE $ 90.05 $ 90.05 No premium increase
FAMILY $107.60 $107.60 No premium increase
PROGRAM:
. SINGLE $100 DEDUCTION - 20%/807 TO $2,000 THEN 100%
. FAMILY $200 DEDUCTION - 20%/80% TO $4,000 THEN 100%
CONCEPT:
. SHARING COST (PREMIUMS/DEDUCTIBLE/CO-INSURANCE)
. CHANGE UTILIZATION PATTERNS
. COST CONTAINMENT
DENTAL:
PROGRAM:
. COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND
FAMILY PLANS
. 100% PREVENTIVE CARE
. 507/507 CARE OTHER THAN PREVENTIVE
. EXCLUDES ORTHODONIC CARE
. MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $500/YEAR
VISION:
PROGRAM:
. COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND
FAMILY PLANS
. MAXIMUM AMOUNT PAID FOR SINGLE $150/YEAR OR FAMILY $300/YEAR
. NO DEDUCTIBLE
. 50% OF COVERED EXPENSES INCURRED
. EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR
LIFE:
7,000 @ 39C/$1,000 = $2.73/MONTH
12,000 @ 39c/$1,000 = $4.68/MONTH
COSTS: 1986 1986
OVER 5 YEARS UNDER 5 YEARS
SINGLE EMPLOYEE:
HEALTH $ 90.05 $ 90.05
LIFE 4.68 2.73
SUB-TOTAL $ 94.73 $ 92.78
COUNTY CONTRIBUTION (78.73) (76.78)
EMPLOYEE SHARE $ 16.00 $ 16.00
DEPENDENT INSURANCE 107.60 107.60
$123.60 $123.60
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J , -
GLOSSARY
1 r
GLOSSARY
ACCOUNTING PROCEDURES. All processes which discover, record, classify, and
summarize financial information to produce financial reports and to
provide internal control.
ACCRUAL BASIS. The basis of accounting under which transactions are
recognized when they occur, regardless of the timing of related cash
flows.
ACCRUED EXPENSES. Expenses incurred but not due until a later date.
ACTIVITY. A specific and distinguishable line of work performed by one o
more organizational components of a government for the purpose o '
accomplishing a function for which the government is responsible. For
example, "food inspection" is an activity performed in the discharge of
the "health" function.
ACTIVITY CLASSIFICATION. Expenditure classification according to the
specific lines of work performed by organization units. For example;,
"sewage treatment and disposal", "garbage collection", garbage
disposal", and "street cleaning" are activities performed in carrying
out the function of "sanitation". The segregation of the expenditures
made for each of these activities constitutes an activity
classification.
ALLOCATE. To divide a lump-sum appropriation into parts which are
designated for expenditure by specific organization units and/or for
specific purposes, activities, or objects.
ALLOCATION. A part of a lump-sum appropriation which is designated for
expenditure by specific organization units and/or for special purposes,
activities, or objects.
ALLOT. To divide an appropriation into amounts which may be encumbered cr
expended during an allotment period.
ALLOTMENT. A part of an appropriation which may be encumbered or expended
during an allotment period.
ALLOTMENT PERIOD. A period of time less than one fiscal year in length
during which an allotment is effective. Bimonthly and quarterly
allotment periods are most common.
ANNUAL BUDGET. A budget applicable to a single fiscal year.
APPROPRIATION. A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it
may be expended.
APPROPRIATION BILL, ORDINANCE, RESOLUTION, or ORDER. A bill, ordinance,
resolution, or order by means of which appropriations are given legal
-227-
effect. It is the method by which the expenditure side of the annual
operating budget is enacted into law by the legislative body. In many
governmental jurisdictions, appropriations cannot be enacted into law
by resolution but only by a bill, ordinance, or order.
APPROPRIATION EXPENDITURE. An expenditure chargeable to an appropriation.
Since virtually all expenditures of governments are chargeable to
appropriations, the term expenditures by itself is widely and properly
used.
ASSESSED VALUATION. A valuation set upon real estate or other property by a
government as a basis for levying taxes.
AUTHORITY. A government or public agency created to perform a single
function or a restricted group of related activities. Unusually such
units are financed from service charges, fees, and tolls, but in some
instances they also have taxing powers. An authority may be completely
independent of other governments or partially dependent upon other
governments for its creation, its financing, or the exercise of certain
powers.
BUDGET. A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing
them. Used without any modifier, the term usually indicates a
financial plan for a single fiscal year. The term "budget" is used in
two senses in practice. Sometimes it designates the financial plan
presented to the appropriating body for adoption and sometimes the plan
finally approved by that body. It is usually necessary to specify
whether the budget under consideration is preliminary and tentative or
whether it has been approved by the appropriating body.
BUDGET DOCUMENT. The instrument used by the budget-making authority to
present a comprehensive financial program to the appropriating body.
The budget document usually consists of three parts. The first part
contains a message from the budget-making authority, together with a
summary of the proposed expenditures and the means of financing them.
The second consists of schedules supporting the summary. These
schedules show in detail the information as to past years' actual
revenues, expenditures, and other data used in making the estimates.
The third part is composed of drafts of the appropriation, revenue, and
borrowing measures necessary to put the budget into effect.
BUDGET MESSAGE. A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body. The
budget message should contain an explanation of the principal budget
items, an outline of the government's experience during the past period
and its financial status at the time of the message, and
recommendations regarding the financial policy for the coming period.
BUDGETARY ACCOUNTS. Accounts used to enter the formally adopted annual
operating budget into the general ledger as part of the management
control technique of formal budgetary integration.
-228-
BUDGETARY COMPARISONS. Governmental GAAP financial reports must include
comparisons of approved budgeted amounts with actual results of
operations. Such reports should be subjected to an independent audit,
so that all parties involved in the annual operating budget/legal
appropriation process are provided with assurances that government
monies are spent in accordance with the mutually agreed—upon budgetary
plan.
BUDGETARY CONTROL. The control or management of a government or enterprise
in accordance with an approved budget for the purpose of keeping
expenditures within the limitations of available appropriations and
available revenues.
BUDGETARY EXPENDITURES. Decreases in net current assets. In contrast to
conventional expenditures, budgetary expenditures are limited in amount
to exclude amounts represented by noncurrent liabilities. Due to their
spending measurement focus, governmental fund types are concerned with
the measurement of budgetary expenditures.
CAPITAL BUDGET. A plan of proposed capital outlays and the means of
financing them.
CAPITAL PROGRAM. A plan for capital expenditures to be incurred each year
over a fixed period of years to meet capital needs arising from the
long—term work program or otherwise. It sets forth each project or
other contemplated expenditure in which the government is to have a
part and specifies the full resources estimated to be available to
finance the projected expenditures.
CAPITAL PROJECTS FUND. A fund created to account for financial resources to
be used for the acquisition or construction of major capital facilities
(other than those financed by proprietary funds, Special Assessment
Funds, and Trust Funds) .
CAPITAL RESOURCES. Resources of a fixed or permanent character, such av
land and buildings, which cannot ordinarily be used to meet current
expenditures.
CONTINUING APPROPRIATION. An appropriation which, once established, is
automatically renewed without further legislative action, period after
period, until altered or revoked. The term should not be confused with
INDETERMINATE APPROPRIATION.
DEFICIT. (1) The excess of the liabilities of a fund over its assets. (2)
The excess of expenditures over revenues during an accounting period;
or, in the case of proprietary funds, the excess of expense over income
during an accounting period.
DEPRECIATION. (1) Expiration in the service life of fixed assets, other
than wasting assets attributable to wear and tear, deterioration,
action of the physical elements, inadequacy, and obsolescence. (2)
The portion of the cost of a fixed asset other than a wasting asset
which is charged as an expense during a particular period. In
accounting for depreciation, the cost of a fixed asset, less any
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salvage value, is prorated over the estimated service life of such an
asset, and each period is charged with a portion of such cost. Through
this process, the entire cost of the asset is ultimately charged off as
an expense.
EXPENDITURES. Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of
net current assets, debt service, and capital outlays. The unmodified
use of the term expenditures in this text is intended to mean budgetary
expenditures.
FISCAL PERIOD. Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR. A 12-month period to which the annual operating budget applies
and at the end of which a government determines its financial position
and the results of its operations.
FIXED ASSETS. Assets of a long-term character which are intended tc
continue to be held or used, such as land, buildings, improvements
other than buildings, machinery and equipment.
FUNCTION. A group of related activities aimed at accomplishing a major
service or regulatory program for which a government is responsible.
For example, public health is a function.
FUNCTIONAL CLASSIFICATION. Expenditure classification according to the
principal purposes for which expenditures are made. Examples are
public safety, public health, public welfare, etc.
FUND. A fiscal and accounting entity with a self—balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein,
which are segregated for the purpose of carrying on specific activities
or attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
GENERAL FUND. The fund used to account for all financial resources except
those required to be accounted for in another fund.
GRANTS. Contributions or gifts of cash or other assets from another
government to be used or expended for a specified purpose, activity, or
facility.
INDETERMINATE APPROPRIATION. An appropriation which is not limited either
to any definite period of time or to any definite amount. A
distinction must be made between an indeterminate appropriation and a
continuing appropriation. In the first place, whereas a continuing
appropriation is indefinite only as to time, an indeterminate
appropriation is indefinite as to both time and amount. In the second
place, even indeterminate appropriations which are indefinite only as
to time are to be distinguished from continuing appropriations in that
such indeterminate appropriations may eventually lapse. For example,
an appropriation to construct a building may be made to continue in
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effect until the building is constructed. Once the building is
completed, however, the unexpended balance of the appropriation lapses.
A continuing appropriation, on the other hand, may continue forever; it
can only be abolished by specific action of the legislative body.
MODIFIDED ACCRUAL BASIS. The accrual basis of accounting adapted to the
governmental fund type Spending Measurement Focus. Under it, revenues
are recognized when they become both "measurable" and "available to
finance expenditures of the current period". Expenditures are
recognized when the related fund liability is incurred except for: (1)
inventories of materials and supplies which may be considered
expenditures either when purchased or when used; (2) prepaid insurance
and similar items which need not he reported; (3) accumulated unpaid
vacation, sick pay, and other employee benefit amounts which need not
be recognized in the current period, but for which larger-than-normal
accumulations must be disclosed in the notes to the financial
statements; (4) interest on special assessment indebtedness which may
be recorded when due rather than accrued, if approximately offset by
interest earnings on special assessment levies; and (5) principal and
interest on long-term debt which are generally recognized when due.
All governmental funds and Expendable. Trust Funds are accounted for
using the modified accrual basis of accounting.
OBJECT. As used in expenditure classification, this term applies to the
article purchased or the service obtained (as distinguished from the
results obtained from expenditures) . Examples are personal services,
contractual services, materials, and supplies.
OPERATING BUDGET. Plans of current expenditures and the proposed means cf
financing them. The annual operating budget (or, in the case of some
state governments, the biennial operating budget) is the primary means
by which most of the financing acquisition, spending, and service
delivery activities of a government are controlled. The use of annual
operating budgets is usually required by law. Even where not required
by law, however, annual operating budgets are essential to sound
financial management and should be adopted by every government.
OPERATING EXPENSES. Proprietary fund expenses which are directly related to
the fund's primary service activities.
OPERATING GRANTS. Grants which are restricted by the grantor to operating
purposes or which may be used for either capital or operating purposes
at the discretion of the grantee.
OPERATING INCOME. The excess of proprietary fund operating revenues over
operating expenses.
ORGANIZATIONAL UNIT. A responsibility center within a government.
ORGANIZATION UNIT CLASSIFICATION. Expenditure classification according to
responsibility centers within a government's organization structure.
Classification of expenditures by organization unit is essential to
fixing stewardship responsibility for individual government resources.
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OVERHEAD. Those elements of cost necessary in the production of an article
or the performance of a service which are of such a nature that the
amount applicable to the product or service cannot be determined
accurately or readily. Usually they relate to those objects of
expenditure which do not become an integral part of the finished
product or service such as rent, heat, light, supplies, management,
supervision, etc.
PROGRAM BUDGET. A budget wherein expenditures are based primarily on
programs of work and secondarily on character and object class. A
program budget is a transitional type of budget between the traditional
character and object class budget, on the one hand, and the performance
budget, on the other.
REIMBURSEMENTS. (1) Repayments of amounts remitted on behalf of anottet
party. (2) Interfund transactions which constitute reimbursements of
a fund for expenditures or expenses initially made from it which are
properly applicable to another fund -- e.g. , an expenditure properly
chargeable to a Special Revenue Fund was initially made from the
General Fund, which is subsequently reimbursed. They are recorded as
expenditures or expenses (as appropriate) in the reimbursing fund and
as reductions of the expenditure or expense in the fund that is
reimbursed.
RESERVE. (1) An account used to earmark a portion of fund balance to
indicate that it is not appropriate for expenditure; and (2) an account
used to earmark a portion of fund equity as legally segregated for a
specific future use.
REVENUES. (1) Increases in governmental fund type net current assets from
other than expenditure refunds and residual equity transfers. Under
NCGA Statement 1, general long-term debt proceeds and operating
transfers-in are classified as "other financing sources" rather than
revenues. (2) Increases in proprietary fund type net total assets
from other than expense refunds, capital contributions, and residual
equity transfers. Under NCGA Statement 1 , operating transfers-in arc
classified separately from revenues.
SUBACTIVITY. A specific line of work performed in carrying out a
governmental activity. For example, "cleaning luminaries" and
"replacing defective street lamps" would be subactivities under the
activity of "street light maintenance".
SUBFUNCTION. A grouping of related activities within a particular
governmental function. For example, "police" is a subfunction of the
function "public safety".
SURPLUS. The use of the term "surplus" in governmental accounting is
generally discouraged because it creates a potential for misleading
inference.
TAX RATE. The amount of tax stated in terms of a unit of the tax base; for
example, 25 mills per dollar of assessed valuation of taxable property.
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TAX RATE LIMIT. The maximum rate at which a government may levy a tax. The
limit may apply to taxes raised for a particular purpose, or to taxes
imposed for all purposes, and may apply to a single government, to a
class of governments, or to all governments operating in a particular
area. Overall tax rate limits usually restrict levies for all purposes
and of all governments, state and local, having jurisdiction in a given
area.
TAX ROLL. The official list showing the amount of taxes levied against each
taxpayer or property. Frequently, the tax roll and the assessment roll
are combined, but even in these cases the two can be distinguished.
TAXES. Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit. This term does
not include specific charges made against particular persons or
property for current or permanent benefits such as special assessments.
Neither does the term include charges for services rendered only to
those paying such charges as, for example, sewer service charges.
TRADITIONAL BUDGET. A term sometimes applied to the budget of a government
wherein expenditures are based entirely or primarily on objects of
expenditure.
WORK PROGRAM. A plan of work proposed to be done during a particular period
by the administrative agency in carrying out its assigned activities.
WORK UNIT. A fixed quantity which will consistently measure work effort
expended in the performance of an activity or the production of a
commodity.
NOTE: All of the above definitions were taken from Governmental
Accounting, Auditing, and Financial Reporting, MFOA, Chicago, 1980, pp.
Appendex B.53-77.
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