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HomeMy WebLinkAbout851307.tiff r� � 4 RESOLUTION RE: APPROVAL OF ENERGY IMPACT ASSISTANCE GRANT APPLICATION AND AUTHORIZATION FOR CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS , an Energy Impact Assistance Grant Application, concerning the Communications System - Phase II, has been prepared for submission to the Office of Impact Assistance, and WHEREAS, after review, the Board deems it advisable to approve said Energy Impact Assistance Grant Application, a copy being attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado that said Energy Impact Assistance Grant Application be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board of County Commissioners that the Chairman be, and hereby is , authorized to sign said Energy Impact Assistance Grant Application. The above and foregoing Resolution was , on motion duly made and seconded, adopted by the following vote on the 30th day of October, A.D. , 1985. �.• BOARD OF COUNTY COMMISSIONERS ATTEST: %TA) " _ iz v WELD COUNTY, COLORADO Weld County Clerk and Recorder o . and Clerk to the Board a .ue ne Jo on, Chairman di BY: jQ��, e R. Brantner, Pro-Tem Deputy/County� erk APPROVED AS TO FORM: C.W. i .. / C .11"•-- i G� . La / County Attorney Frank Yamag i / 851307 _ . IMPACT ASSISTANCE APPLICATION EIAF 4 (Office Use Only) Project Title: Communications System -- Phase II Applicant: County of Weld Address: 915 10th Street, Greeley, CO ZIP 80631 Sponsor (If Applicant is not a political subdivision) : n/a Contact Person/Title: Donald D. Warden. Director Phone: 356-4000 F.xr 4218 Finance and Administration Project Summary (100 words or less) :Weld County operates a centralized communications center serving most of the law enforcement, fire, emergency medical and general govern- ment agencies in the county. This project would finance expansion and update of the county system. The request is for Phase II of the project. The system is old and in need of replacement and the system capacity is being reached as traffic volumes continue to grow. A study conducted in 1984 by a radio engineering firm has determined the radio communication system needs in Weld County, on the basis of activity. The study did an analysis of the alternative ways in which the radio system might be changed on the basis of performance compared to needs and cost. (Exhibit A) Phase I was funded in 1985 with energy impact funds. Project Budget (list major expenditure categories) : See Exhibit B Project Finding: Impact Assistance Request $ 250,000 Local Gov't Cash Share 250,000 Industry Cash Contribution -0- Other Cash Contributions) -0- TOTAL CASH COSTS $ 500,000 Describe in-kind contributions in support of the project: In addition to the cash contribution, Weld County would provide a communications technician full time to coordinate the project. Estimated value $34,245. Financial Data: Assessed Valuation $ 820.747.830 Mill Levy 19.342 Overlapping Mill Levy 86.08 Local Sales Tax 0 8 Tap Fees: Water $ n/a Sewer $ n/a Avg. Monthly User Charges: Water S n/a per Sewer $ n/a Current Annual Budget S 46,260, 123 Long-Term Debt by Type and Amount: None Population: 1980 123.438 Current (most recent lottery distribution estimate) 133,425 5-Year Projection 144,000 Source: j,arimPr_TJPld C''C List major energy/mineral development projects affecting the applicant. Cite - work force numbers and projections. Cite the number of energy and mineral production employees residing within the jurisdiction. Cite how the proposed project will mitigate any adverse impacts related to energy and mineral develop- ment. List proposed projects which have the potential to affect the community. List recent project closures or reduction in production/employment which affect the jurisdiction: The most significant projects affecting Weld County to date are related to oil & gas production. The impacts are felt throughout the region as a whole, however, and are not found exclusively in a community or neighborhood condition. Weld County currently has approximately 3,205 active wells with oil & gas exploration continuing in Weld County. According to the Petroleum Information Corp. , oil & natural gas explorers drilled & completed 590 wells in Weld County in 1984, a 44.3% increase from 1983. The big jump made Weld County the 9th most active county in the nation in oil & gas comple- tions. Weld's energy activity is attributed to continued interest in the high quality condensate and gas-bearing Codell sandstone in the Denver-Julesburg Basin. Weld County has over 200 oil & gas producers per the assessment rolls. Although there is no available data providing the exact number of employees when all support functions (e.g. , engineering, drilling, fracing, fluid disposal, maintenance, etc.) are considered, there are several hundred employees in Weld County associated with the oil industry. Weld County's population has grown from 89,297 in 1970 to 131,464 in 1985. If the project is a construction project, attach a map to the application indicating the construction site. How was the project budget estimate developed? How will the applicant deal with potential overruns? Have pre- liminary architectural/engineering studies been wupleted?. Have project architects/engineers been selected? If so, list the firm. If multiple sources of funding are involved, are any of the funds limited to a particular portion of the project budget? Are all revenues firmly committed or projected? Provide any additional narrative information not included in the project summary: Not applicable Why can't the project be funded locally? What alternatives to Impact Assistance funding have been explored? Local agencies will provide personnel to staff the Communication center and over 50% matching share, but do not have the resources to acquire all the necessary equipment to update communications system. Local agencies will replace their own radios. This program services every municipality and fire district in Weld County. The system provided critical communications services to every citizen in the county. (CONTINUED ON ATTACHED PACE) 2 WHY CAN'T THE PROJECT BE FUNDED LOCALLY? (CONTINUED) The fiscal responsibility is shared by all users ranging from Weld County to Fire Districts with under $20,000/year budgets and towns (28) like Property Tax Grover 3,000 Severance 3,200 Commitments to replace radios are significant when one looks at the percentage of budget a radio equals in relationship to the total budget. All 71 local agencies will be making a commitment of funds to replace their own obsolete radios which will amount to over $250,000 over the next five years. Weld County will be making a commitment of $300,800 for the project. Weld County has pursued a number of alternatives for financing the project. Federal Funds: With LEAA no longer in existence the only federal or state source is through FEMA. FEMA funds are not currently available to equip a mobile communications center and emergency operations center as a backup to the system. Lease/Purchase: Is not a practical solution when one looks at phasing in the upgrade and having a long range commitment of over $100,000/year sustained probably forever to keep the system cu-rent and cope with growth. Reserve/Replacement: A long term effort of $100,000+/year will allow the system to be replaced in the future. No reserve was provided for the current system which has experienced technological obsolescence and growth pressures. User Fees: Local agencies have the responsibility to acquire their radios and maintain them. Weld County acquires and maintains the main system and staffs the Communications Center at a cost of over $791,132 in 1986. Originally, a 1/2 mill was levied to support the system, today the cost exceeds 1 mill. User fees have been discussed, but users have not been assessed other than agencies having responsibility for radios and maintenance. .� Did the applicant/sponsor jurisdiction take the full 107% property tax revenue increase this current budget year? n/a. Weld County is a home rule county, limited to a 5% increase annually. Weld County has taken the 5% each year since the Charter was enacted in 1976. List major capital construction projects being undertaken and/or planned for the current year, and the next two fiscal years: See attached Exhibit C Fund Balances: Capital Reserve Fund $ Ending 1985 Estimate -0- Water Find $ n/a Sewer $ n/a What was the end-of-year surplus (or deficit) for the • previous budget year? $ 282,367 If project is funded, what ongoing operational obligations will be incurred? What is the applicant's plan for addressing these additional costs? Weld County will continue to provide for the annual operations costs (1986 - $591,132) for the Countywide Communications Center. Each user agency will continue to provide for the maintenance of their own radios and replacement of their radios. Identify any service or facility plan wherein this project has been identified as a oonmunity need. If project is not funded with Impact Assistance funds, what actions will the applicant take to accomplish the project? See attached engineering report. If Impact Assistance funds are not received, the project implementation will be delayed 2 - 3 years. Other Comments: This grant is Phase II of a project funded by Energy Impact funds in 1985 ($75,000 received in 1985 for a total project of $200,800) . This project will be fully coordinated with the State Division of Communications. The frequencies for this system have already been requested- from the APCO Frequency Advisory Committee which the Communications Technician of Weld County is a member, together with a State Division of Commullications staff member.: Applicant Signature* Date 10/28/85 Title: Cha an, Board of unty Commissioners * APPLICATION MIST BE SIGNED BY THE PRESIDING ELECTED OFFICIAL OF THE APPLICANT OR SPONSORING JURISDICTION. • Submit copies of the application to: 3 copies to Office of Impact Assistance Rm. 523, 1313 Sherman Street Denver, Colorado 80203 or Office of Impact Assistance • Rm. 409, 222 S. 6th Street Grand Junction, Colorado 81501 1 copy to the local Council of Governments or Regional Planning Commission 1 copy to the local county impact (prioritization) team Application deadlines February 28 for June review June 30 for October review October 31 for February review Please refer questions to Department of Local Affairs field office staff in Loveland (532-4501), Grand Junction (248-7310), Pueblo (545-8680) and Durango (247-9297) or to the Impact Assistance Office in Denver (866-2205). ,.- G( WELD COUNTY REGIONAL COMMUNICATIONS SYSTEM USERS AND MUTUAL AID LISTING LAW ENFORCEMENT: Direct Users: Weld County Sheriff's Department Serving: Unincorporated Incorporated Carr Nunn Rockport Pierce — Patrol Contract Hereford Keota Buckingham New Raymer Stoneham Severance Galeton Gilcrest-Patrol Contract Barnesville Mead Gill Hudson Lucerne Keenesburg-Patrol Contract Bracewell Garden City-Patrol Contr. Hardin Rosedale Masters Brighton-North Area Dearfield Peckham Roggen Prospect Valley Ault Police Department Eaton Police Department Windsor Police Department Evans Police Department Kersey Police Department LaSalle Police Department Johnstown Police Department Milliken Police Department Platteville Police Department Firestone Police Department Frederick Police Department Dacono Police Department Erie Police Department Lochbuie Police Department Mutual Aid Users: Colorado State Patrol Greeley Police Department Fort Lupton Police Department FIRE SERVICE: Direct Users: Nunn Fire Department Kersey Fire Department Ault/Pierce Fire Department LaSalle Fire Department Windsor/Severance Fire Dept. Gilcrest Fire Department Eaton Fire Department Platteville Fire Department Galeton Fire Department Frederick Fire Department Johnstown Fire Department Dacono Fire Department Milliken I Fire Department Hudson Fire Department Milliken II Fire Department Keenesburg Fire Department Western Hills Fire Department Roggen Fire Department Prospect Valley Fire Department Evans Fire Department Mutual Aid Users: Poudre Valley Greeley Berthoud Loveland Longmont Rural Erie Fort Lupton Brighton Wiggins AMBULANCE/EMS: Direct Users: Weld County Paramedics (1-4) Pierce Ambulance Platteville Rescue Kersey Rescue Tri-Area Ambulance Aire Life (Helicopter) Mutual Aid Users: Grover/Hereford Sterling Poudre Valley Longmont Proffessional Platte Valley (Brighton) Loveland Morgan County Briggsdale St. Anthony's Flight for Life SYSTEM RADIO UNIT COUNTS FIRE SYSTEM: PAGERS MOBILES PORTABLES Ault Fire Department Est. 25 5M 2P Dacono Fire Department 26 9M 4P Eaton Fire Department Est. 20 5M 1P Erie Fire Department (Mutual Aid) N/A 1M 3P Evans Fire Department 27 5M 6P Gilcrest Fire Department 20 2M 5P Johnstown Fire Department 5M 4P Kersey Fire Department 30 6M 4P LaSalle Fire Department 36 7M 6P Milliken I Fire Department 21 5M 5P Milliken II Fire Department 8 3M 7P Pierce Fire Department 1M Platteville Fire Department 41 7M 3P Windsor Fire Department 36 10M 2P Prospect Valley Fire Department 22 5M Roggen Fire Department 22 4M Hudson Fire Department 26 711 1P Nunn Fire Department 12 6M Western Hills Fire Department 40 9M 7P Galeton Fire Department Est.B-10 2M Keenesburg Fire Department 2M St. Anthony's Flight For Life N/A 2M Weld County Ambulance Service 5M Weld County Communications 1P Frederick Fire Department 25 7M 6P Tri—Area Ambulance 1M 447 121M 67P EMS — EMERGENCY MEDICAL: Air Life Tri—Area Ambulance 3M Weld County Ambulance 14 12M SP Kersey Rescue 2M LaSalle Rescue 1M Platteville Rescue 1M Windsor Rescue 1M Western Hills Rescue 1M • St. Anthony's Hospital 7M Briggsdale Ambulance 1M Grover Ambulance 1M 14 30M SP LOCAL GOVERNMENT/HIGHWAY: Direct Users: Weld County Highway Maintenance Weld County Road & Bridge Weld County Human Resources Weld County Buildings & Grounds Weld County Inspections Mutual Aid Users: Windsor School District Johnstown School District BOCES (Board of Cooperative Education Services) SUPPORT AGENCIES: Weld County District Attorney Weld County Coroner Weld County Office of Emergency Management Weld County Environmental Health SUMMARY TOTALS: Users Radio Unit Count Mobile Portable Pagers Fire Service: 121 67 447+ Direct Users 20 Mutual Aid 8 Law Enforcement: 76 67 0 Direct Users 15 Mutual Aid 3 Ambulance/EMS: 30 8 18 Direct Users 6 Mutual Aid 9 Local Government/Highway: 182 10 0 Direct Users 5 Mutual Aid 4 Other Support Agencies: 4 0 0 32 409 151 529 DIRECT USERS 50 MUTUAL AID USERS 24 TOTAL 74 SYSTEM USAGE %: County Agency User Agencies Law Enforcement 55% 45% Fire System 3% 97% EMS 53% 47% Highway/Local Government 90% 10% TOTAL SYSTEM 49% 51% It LAW ENFORCEMENT: PAGERS MOBILES PORTABLES Weld County Sheriff Department 35M 20P(11 RT's) Ault Police Department 2M 3P Dacono Police Department 3M 2P Eaton Police Department 2M 4P Erie Police Department 2M 2P Evans Police Department 4M 3P Firestone Police Department 2M 3P Frederick Police Department 2M 3P Fort Lupton Police Department 4M 2P Johnstown Police Department 2M 4P Kersey Police Department 2M 2P LaSalle Police Department 2M 3P Milliken Police Department 2M 2P Platteville Police Department 3M 3P Windsor Police Department 4M 2P Lochbuie Police Department 1M 1P Weld County District Attorney 4M Weld County Coroner 3P Weld County Communications/ Emergency Management 5P 76M 67P HIGHWAY MAINTENANCE/LOCAL GOVERNMENT: Weld County Buildings,.& Grounds 2M 3P Weld County Highway Maintenance 77M Weld County Road & Bridge 63M 6P Weld County Human Resources 17M (1 Base) Weld County Building Inspection 6M (1 Base Remote) Weld County Environmental Health 1M BOCES - 7M Weld County School District RE-3 8M Weld County School District RE-4 3M 1P 182M 10P TOTAL SYSTEM FIGURES: Law Enforcement 143 EMU Fire System 188 EMU EMS 38 EMU Highway Maintenance 192 EMU 561 UNITS .1 REPORT to OFFICE OF WELD COUNTY COMMUNICATIONS Cat �et 4:4 Gov I A Review of the Weld County Communications System I 1 Prepared by Ronald Vegemast Engineering, Inc. ! Shelard Plaza North Suite 180 St. Louis Park, MN 55426 (612)545-8173 • I I I • FINAL REPORT to OFFICE OF WELD COUNTY COMMUNICATIONS 1 A REVIEW OF THE WELD COUNTY COMMUNICATIONS 1 SYSTEM • October 30, 1984 • Commission Number: 118 • A I I hereby certify that this report '�O was prepared by me or under my direct 15135 supervision and that I am a duly registered professional engineer pR�FESS� under the laws of the State of N? _OF co/}t ENGINE- OO Colorado. vi �P cF �n,��� � Q, „..a,¢3- Reg. No. /5/35 DateO� 3 [QQ!{ I I 1 CONTENTS SECTION PAGE II. INTRODUCTION A. Project Overview 1 B. About This Report 2 1 II. RADIO SYSTEM NEEDS A. Radio Channels Needed 4 1 B. Radio Coverage 9 C. Backup Coverage 10 D. Interference 11 IE. Coordination 11 F. Fixed Location Radio Station Control 12 1 III. RADIO SYSTEM CHANGE ALTERNATIVES A. Radio Channels 14 B. Radio Coverage 15 1 C. Backup Coverage 26 D. Interference 26 1 E. Coordination 27 ' F. Radio Station Control 27 1 G. Summary of Alternatives for Change 29 IIV. COMMUNICATIONS CENTER A. Capabilities of Existing Consoles 30 1 B. Remaining Life of Existing Consoles 30 C. Effects of Traffic Growth 30 1 D. Modifications to Existing Consoles 32 1 E. Backup Communications Center 33 F. Future Dispatch Automation 33 1 1 V. PROJECT STAGING A. Step One 34 1 _ B. Step Two 34 C. Step Three 35 D. Step Four 36 E. Step Five 36 I I 1 1 1 1 1 1 I I 1 . I I MAPS MAP NUMBER AND TITLE PAGE 1 BLUE MOUNTAIN and HORSETOOTH MOUNTAIN 37 460 MHz Mobile to Base Radio Performance Prediction. 2 GROVER TOWER 460 MHz Mobile to Base 38 Radio Performance Prediction. 3 EMPIRE TOWER 460 MHz Mobile to Base 39 Radio Performance Prediction. 4 BLUE MOUNTAIN and GROVER Predicted 40 Composite Areas of Poor Radio Performance. 1111 5 460 MHz Base to Mobile Radio Performance 41 Prediction for 12 Watt Stations with Directional Antennas . 6 Areas of Predicted Poor Radio Coverage 42 in Weid County with Milton, US 85, Grover and CO 71 Sites Operating 7 Block Diagram of Radio System with 43 Mountain Site 8 Block Diagram of Radio System with 44 Milton Site a I 11 I I I 1 I I .0"%. �r\ SECTION I INTRODUCTION A. PROJECT OVERVIEW Weld County operates a centralized communications center serving most of the law enforcement, fire, emergency medical services and general government agencies that operate in the county. A total of 71 agencies are served. Only the Colorado Highway patrol, the City of Greeley and the City of Fort Lupton provide their own communications centers. The Sheriff provides information service by voice radio to law enforcement officers through a communications console located in the Sheriff ' s offices. Weld County Department of Public Works personnel can communicate directly with personnel in the field. The User agencies own and maintain their mobile and portable radio equipment. At present, there are approximately 227 mobile radios, 195 portable radios and 500 radio page receivers on the system. About 2/3 of the mobile and portable radios are at or near the end of their useful life. The number of radios and the volume of radio traffic are growing steadily. Three communications radio control consoles are available in addition to the console in the Sheriff ' s offices. These consoles can provide excellent service for at least five more years. The system was designed about ten years ago and has generally provided good service during its life. Now, however, the system is old and in need of replacement and the system capacity is being reached as traffic volumes continue to grow. -1- Other problems including interference from other radio networks are serious . Corrective action to relieve the effects of the problems is required. County personnel recognize that technology has changed since the present system was designed. It is possible that all of the problems might be corrected through use of those new technologies rather than by trying to fix each problem on an individual basis . The objective of this project is to provide the information that Weld County personnel need to establish the best direction to proceed to change and/or enhance the radio communications system so as to provide relief from the problems that exist. B. ABOUT THIS REPORT The remainder of this report consists of three sections. One of those sections describes radio communications systems needs in Weld County projects, on the basis of activity, to the 1995 time period. 1995 was selected as that is a reasonable time frame for the useful life of any new system implemented over the next several years. An analysis of the performance of the present system compared to these projected needs is also included in that section. Another report section contains an analysis of alternative ways in which the radio system might be changed. These alternatives are evaluated on the basis of performance compared to needs and on cost. A separate section of the report is a discussion of changes that are likely to be necessary to the communications center. -2- The final section of the report contains •a set of implementation steps that can be scheduled for accomplishment over a period of several years to comply with funding availability. -3- SECTION II RADIO SYSTEM NEEDS A. RADIO CHANNELS NEEDED 1. Law Enforcement The number of law enforcement events handled by Weld County Communications Center personnel doubled over an eight year period between 1975 and 1982. Population growth projections are an indication that law enforcement activity and corresponding radio traffic will increase by the same amount over the next eight years. At this rate of growth, 100 , 000 law enforcement events including routine activities will be handled in 1995 . In our past work, we have found that a good estimate of activity volume during busiest hours is 10% of the volume for an average day. The 1995 average day volume is 274 events (100 ,000 events per year divided by 365 days ) and busiest hours volume will probably be about 27 events. A LEAA funded study contains a methodology for determining how many dispatchers are required to handle a specific event volume during the busiest hour (1 ) . Use of that methodology shows that in 1995, two dispatchers will be 55% fully loaded handling law enforcement radio dispatching only without performing answers to information inquiries and without answering incoming telephone requests for service. Each of those dispatchers requires a (1) Multi-Community Command and Control Systems in Law Enforcement, National Criminal Justice Information and Statistics Service, September, 1978 . -4- separate dispatch radio channel because of the volume of activity for each. Because of the volume of traffic on the dispatch channels, a separate radio channel will be needed for information inquiries and that channel will be heavily used during the busiest hours. Law enforcement officers are often engaged in activities requiring unit to unit tactical communications without involvement of the dispatch center. Examples are traffic control and parades or community festivals. This radio traffic should be kept separated from dispatch traffic and information inquiries as traffic on channels used for those purposes will be heavy and the addition of the tactical traffic will lead to overloading. Therefore, four radio channels for law enforcement communications are required (two for dispatch, one for information inquiries and one for tactical activities ) . Weld County currently has only three channels available. 2. Fire Service Fire service radio communications can be divided into two types - dispatch and fire scene tactical operations. Fire service radio dispatch includes alerting fire fighters to respond to a fire event and communications support to fire personnel on the scene who may need additional support and/or equipment. Fire scene tactical operations involves direction of personnel in and around structures for efficient fire fighting and for increased personnel safety. -5- Weld County fire personnel have strongly indicated a need for two dispatch channels and one tactical channel. The tactical channel is important as it means that all traffic at the fire scene is related only to the fire event rather than mixed in with dispatch traffic. The two dispatch channels will be split between the Northern and Southern parts of the county so that only firefighter personnel in the appropriate part of the county hear dispatchers in their or in nearby areas. There are presently only two channels in use in Weld County but one of them 154 , 295 MHz must be abandoned in 1986. Therefore, two more fire frequencies are needed in the county. 3. Emergency Medical Services The statewide plan for use of Emergency Medical Services (EMS) frequencies in Colorado shows the assignment of one uhf radio channel in Weld County. The communications center is equipped to communicate on that channel and should continue to operate there so as to be able to communicate with ambulance personnel from Weld County and other areas who enter the county. Weld County ambulance services are also licensed to operate on a vhf frequency. The communications center needs to be equipped to operate on this frequency as well so that paging and other activities can be performed. The communications center is not able to use this frequency at present. -6- r r Ambulances operating in Weld County will need to be equipped with uhf and vhf radios to utilize these two channels. This dual radio capability will provide a simple and effective way for ambulance personnel to directly coordinate with all fire, law enforcement and governmental personnel without crossband repeating radio channels. Coordination is more fully discussed in a later section of this report. We believe that ambulance use of a uhf and vhf channel in Weld County is an effective concept. This double channel system will be adequate for EMS use for the expected useful life of any new radio system in Weld County. 4 . General Government Many non-public safety government agencies in Weld County are served over two uhf channels. The Road and Bridge Department uses one and various governmental transportation services are the primary users of the other. There are two other general government radio channels in use. One is a uhf channel used by the Road and Bridge Department only in the Eastern part of Weld County around and East of the Town of Grover. The other is a low band vhf channel used for general one way radio paging and for two way radio communications by a collection of Weld County departments including Building Inspection, Health Department and Building and Grounds Security. -7- Use of the low band radio channel requires a different radio than that required to communicate on a uhf channel. If the low band channel were replaced by a uhf channel, all users could use a common radio type, all could receive better channel utilization through shared use of multiple channels and all users could better coordinate activities during extraordinary circumstances. In addition, uhf is free of the serious skip interference that plagues low band vhf. Low band vhf portable radios are more difficult to use than uhf radios. The radio site East of Grover is needed to provide communications in the Eastern part of Weld County. A single general government radio station located there can be used by all governmental agencies if all agencies use uhf radio equipment exclusively. We believe that Weld County should try to obtain a uhf channel and use it in place of an abandoned low band vhf channel. The uhf site in the Eastern part of the County is lightly used while the main Road and Bridge channel is already used at a near saturation point and traffic volume is increasing steadily. The radio channel used in the Eastern part of the county can be reused, especially in the Southern part of the county, by .using CTCSS tones. The addition of one uhf channel as a replacement for the low band channel and the reuse of the Grover frequencies will provide four channels rather than the present three in the Weld County area West of Grover. The extra channel along with better channel utilization should provide an effective increase in channel traffic carrying capacity of more than 50%. -8- r- r. Better utilization is possible because all agencies would share the same group of channels and the two channels used by the transportation agencies and by the agencies on the low band channels are presently lightly loaded. B. RADIO COVERAGE It is essential for personnel safety and for providing adequate service that personnel in the field be able to communicate with communication center personnel. No radio system can make communications possible over 100% of any area or, from some points, 100% of the time. This is especially true in Weld County because of the large county area and because of the terrain in the Northern and Eastern parts of the county as radio propagation is essentially line of sight in the available frequency bands. The amount of area covered can be increased by adding more fixed location radio sites , but this is costly. Often the addition of another site can add a large percentageincrement to the total system cost while adding coverage to a small area so that percentage of total area covered increases only a small amount. It is often possible to achieve coverage 90% of the time over 98% of an area like Weld County except for isolated areas no larger than 2 miles across from a relatively small number of fixed location radio sites. That will provide a good grade of coverage for field personnel especially if mobile and portable radios also have the ability to provide communications on a direct radio to radio basis. -9- Maps 1 through 4 at the back of this report show mathematically predicted coverage presently available from uhf radios to fixed location radio sites. These maps do not show numerous small areas where signal levels will be unacceptable. Vhf radio coverage will be approximately the same as uhf as coverage is primarily determined by terrain factors. Portable to fixed location radio coverage will be much poorer than the map coverages for mobile radios. Portable coverage is : - The East central part of the county only from the mountaintop sites. - Approximately 2/3 of the area shown for mobiles around the Grover site on Map 2. - Approximately 1/2 of the area shown for mobiles around the Empire site on Map 3. These mathematically predicted coverages were confirmed with users experience on September 11, 1984 . The present mobile to base coverage in Weld County covers about 75% of the county. The portable to base coverage is about 20% of the county. C. BACKUP COVERAGE Radio communication is not possible if the fixed location radio site is not fully operational. Fixed location radio sites can be placed out of service by lightning, high winds that cause towers or antenna failure or radio failure. Often, loss of a site happens when the radio system is needed most, for example, during a storm. To prevent system outage, alternate fixed location sites should be included from which coverage can be provided when a primary site is out of service. A full duplication can double the cost of the fixed location -10- radios. Therefore, partial duplication along with a mobile van is a cost effective way to provide back up coverage. A single back up radio site in Weld County may provide coverage over 90% of the area from which 80% of the radio traffic is generated. At present, there is no back up for the Eastern part of the county covered from the Grover site (Map 2 ) . There is no back up for the fire service or EMS radio systems as all fixed location radio equipment for these systems operates at the Empire tower site only. D. INTERFERENCE An intermodulation analysis indicates that only minimal interference from this source is possibly affecting Weld County radio systems. The transmitter mixed intermodulation caused interference can easily be handled with appropriate and inexpensive filtering. The primary interference sources are cochannel users and the Littleton police department is a primary problem. This interference can be eliminated through use of tone coded squelch in receivers. E. COORDINATION There is an important need for personnel from different public safety agencies to be able to communicate directly with each other for safety and for carry out activities in an effective and efficient manner. This need is particularly evident at times of larger events such as a tornado. The need is also present at events that happen daily or almost every day when fire, EMS and law enforcement personnel all respond to an event such as a serious auto accident with injuries and fire. -11- At present, EMS personnel can communicate with fire personnel, with law enforcement personnel and with other government personnel. EMS personnel are not able to patch the other public safety personnel together into a single coordination network. None of the other services can communicate directly with each other unless communications center personnel set up a cross channel patching arrangement. Cross channel patching is an unusable method for coordination as all radio traffic on all channels is repeated on all channels through the patch. During normal hours, that is just too much traffic for the patch and radio traffic during significant public safety events is higher than normal. In addition to the problem of trying to carry very heavy traffic, all users must turn attention to their radios at all times during a cross channel patch while sorting out unimportant traffic in order to hear traffic that is related to the event. F. FIXED LOCATION RADIO STATION CONTROL Fixed location radios need to be remotely control by communications center personnel. Things that need to be controlled include: - Turn station on or off. This is absolutely necessary when back up stations are available as two fixed location stations on the same frequency and covering the same area can not be on at the same time or transmissions will not be intelligible. - Disable and enable the repeat function. There are times when the repeat function of a mobile relay station must be disabled such as when a mobile radio microphone keying switch is stuck on. - Disable and enable tone coded squelch. - Fixed location simplex radio stations for the fire service can not be located at a remote site without a control link. -12- Except for the stations at the Empire tower site, no control of fixed location radio stations is presently possible from the Weld County communications center. -13- SECTION III RADIO SYSTEM CHANGE ALTERNATIVES A. RADIO CHANNELS In Section II.A. of this report, there is a discussion of radio channel needs. Two high band vhf fire service channels, one law enforcement uhf channel and one uhf local government channel, in addition to the presently licensed channels, are .needed if Weld County is to continue using the present frequency bands. Lists of radio frequency license holders in the Weld County have been reviewed and it appears that two fire channels and two 453/458 MHz uhf channels may be available for use in Weld County if the City of Aurora begins the planned use of the 800 MHz radio frequency band. An alternative to continuing to operate in the presently used bands is to change to use of radio frequencies in the 800 MHz band. Sufficient radio frequencies are available in that band and all other radio system needs outlined in Section II can be met at 800 MHz. 800 MHz radios will be more expensive than vhf and uhf radios especially since competitive bids may be difficult to obtain for 800 MHz equipment after one vendor' s system approach is adapted during the initial equipment procurement. The additional mobile and portable radio cost for an 800 MHz radio compared to a uhf or vhf radio is about $500 each. Within the next three years, about 275 mobile and portable radios will need replacing by Weld County and by user agencies as that many radios are at or near the end of their useful life. Replacing those radios with 800 MHz radios along with the concurrent replacement of fixed location radios and antennas will cost about $175,000 more than replacing old radios with new vhf and uhf radios. -14- In addition, there are presently about 150 radios in use that are from four to nine years away from the end of their useful life. If the move to 800 MHz can be staged, these radios may continue to be used to the end of their useful life. If staging is not feasible, these radios will need to be replaced now at an estimated cost of $300 ,000. Remaining at vhf and uhf means that replacing these radios can be put off for four to nine years and the replacement cost will then be about $225 ,000 in 1984 dollars. Remaining in the present radio bands also means that ambulance, law enforcement and fire radios can have the direct ability to communicate with radios used by agencies outside Weld County on State of Colorado designated coordination channels. A move to 800 MHz will mean that more expensive, cumbersome and less reliable cross band patching or use of two mobile and portable radios will be necessary so that Weld County personnel can use those valuable state designated coordination resources. If at all -possible, Weld County should continue to use the presently used radio frequency bands with the addition of four channels. B. RADIO COVERAGE 1. Enhancement of Present Radio System Radio coverage for law enforcement agencies and the Road and Bridge Department is shown on Map 4 . This coverage could be improved to reach the 98% of area except for areas less than two miles across goal by adding two fixed location sites. One of those sites should be located beside CO 71 about five miles South of the North county boundary on a short (approximately 50 foot high) tower. -15- The second site should be a few miles North of the Adams County line on one of several sites at about 5165 'msl. This site should use a tower about 200 feet high. Radio frequencies used at these sites can be frequencies used elsewhere in the county but with different CTCSS tone frequencies. Radio coverage for the transportation services is shown on Map 1. This coverage can be enhanced if the transportation services would use the Road and Bridge channels at the Grover, CO 71 and new South sites. Radio coverage for the fire and EMS and other Weld County government agencies is shown on Map 3. This coverage can be improved by moving the fixed location radio stations at Empire to one of the mountain top sites and adding stations at the Grover, CO 71 and the new South sites. The cost for implementation of these enhancements is estimated and shown in the table on the top of the next page. Selection of this alternative will result in recurring costs for a total of 13 fixed location radio stations, four law enforcement, two fire, two EMS and four general government radio stations on the mountain. Current charges for use of the mountain sites is $72.22, $126. 38 and $147 . 22 per radio station per month depending on site and radio type. These rates are subject to increase at contract renewal times each year on January 1. -16- Tower near CO 71 including land, $ 40 ,000 shelter, power, access road and four radio stations. Tower in South including land, 71,000 shelter, power, access road and five radio stations. Modifications to 150 mobile radios 25 , 000 for multiple CTCSS tones. Moving radio stations from Empire 10 , 000 to mountaintop Five additional stations on mountains 30 , 000 Two additional stations at Grover 12 , 000 Total Initial Cost $188 , 000 2 . Revised System Alternative An alternative to enhancement of the present system is to abandon the two mountaintop sites and to build two sites in Weld County. One site would be East or Northeast of the Milton Reservoir with a 400 foot tower at ground elevation. near 4850 'msl. This site should be located in compliance with the latest issues of AC 70/7460 published by the U.S. Department of Transportation, Federal Aviation Administration and Part 77 of the Federal Aviation Regulations if the tower site is within four miles of any airport runway. A second site is required near US 85 near the Wyoming border. The Grover site will continue in use and the site beside CO 71 previously described will also be needed. -17- Following is the estimated cost for implementing this alternative. Tower near CO 71 including land, $ 40 , 000 shelter, power, access road and four radio stations. Tower near Milton Reservoir 131, 000 including land, shelter, power access road amd •five radio stations. Modifications to 150 mobile radios 25, 000 for multiple CTCSS tones. Moving eight radio stations 16 , 000 from Empire and mountains. Two additional stations at Grover. 12, 000 Tower near US 85 in North 70 , 000 including land, shelter, power, • access road, and nine radio stations. Total Initial Cost $294 ,000 3. Variations on Alternatives The basic alternatives described can vary somewhat. The cost estimates assume that the present fixed location radio stations will be retained and moved, however new radios may be purchased at an increased cost. The cost estimates also assume that separate fixed location radio stations will be installed at all sites for each service. However, at remote sites, especially the one beside CO 71, only one 453/458 MHz station or one of those and one vhf fire service channel might be installed instead to reduce cost. -18- 4. Portable Radio Coverage The predicted radio coverages shown on Maps 1 through 4 at the back of this report are calculated for the mobile to fixed location radio path. The fixed location to mobile path will be about the same. Hand held or portable radios have substantially poorer reception capabilities than mobile radios because of the antennas used and because portable radios are often used inside vehicles or buildings. In Weld County, the signal level along much of the boundary lines of the good coverage area is above the minimum required, and the good coverage area would be greater except for the ground contour. As a result, radio coverage from fixed location radio stations to portable radio receivers will be about the same as for mobile radios. Portable radio transmitters operate at very low power compared to mobile and fixed location radios so that portable radio batteries can be kept small in size and light in weight. Therefore, the area over which portable radios can be used is small compared to mobile radios because the portable radio transmit power is so low. The ability for law enforcement officers to communicate with the communications center with a portable radio is a critical safety consideration as officers often need to call for assistance when they are alone and away from the vehicle. Portable radio to communication center communications for other governmental employees may not be as critically significant but is very important. -19- Fire fighter personnel at a fire scene can use their portable radio to talk to a fire fighter at a rig who can then relay a message to the communications center if the fire fighter with the portable radio can not communicate directly. EMS personnel are usually near their ambulance and there are at least two persons at an event so that one can go to the ambulance and use the mobile radio to reach the communications center if communications with the portable radio is not possible. Road and Bridge personnel can usually walk to a vehicle to use a mobile radio if the portable is out of range although this may be inconvenient and inefficient. One of the present problems with portable radio communications is that the talk path is by repeater action through the fixed location radio station and not directly between the mobile and/or portable radios. This means that all mobile and portable radios used by personnel who wish to intercommunicate must be able to reach the fixed location radio station. All too often, persons who can see each other can not communicate with each other by radio because one or both can not communicate with the fixed location radio station. This problem can be overcome by use of a repeater talk around feature in the mobile and portable radios. We recommend inclusion of this feature in all mobile and portable radios purchased in the future except those used only on simplex radio channels. There are two ways to dramatically improve the portable radio to communications center communications. One will provide better performance in some locations while the other will be better in other locations. Neither has a clear coverage advantage over the other. -20- "^. One way to obtain improvement is through use of vehicular repeaters. The Weld County Sheriff' s office is using some of those now. The other way is to add fixed location receiver sites in Weld County so that low power portable transmitters have a shorter distance, better path to a fixed location receiver. Each vehicular repeater costs approximately $1,200 (not including the associated portable radio) . There are presently 71 law enforcement mobile radios and 227 total mobile radios in use in Weld County. Each satellite receiver will cost about $4 ,500 including antenna, installation and a comparator module at the communications center and no more than $12,000 for a communications link between the receiver site and the communications center. An antenna support structure must be provided at each satellite receiver site and some existing structure such as a city water tower should be used wherever possible. Between four and eight satellite receiver sites would likely provide the desired coverage improvements. A satellite receiver system with five sites on a single radio channel might cost $75,000 if no new radio antenna support tower with associated building, power, land and/or access road is needed. The satellite receiver alternative has some advantages over the vehicular repeater system. - The vehicular repeater is less reliable due to the complexity of the system and the amount of radio equipment needed. -21- - There are operational problems in that only one vehicular repeater can be enabled in the range of multiple portable radios. Law enforcement officers have no way of knowing when another officer has enabled an in-range vehicular repeater, even miles away, when they leave their vehicle. - The portable radios used with vehicular repeaters can not be equipped with the talk around capability allowing direct mobile/portable .radio to radio communications. - Mobile radio coverage is also improved with a satellite receiver system. C. BACK UP COVERAGE Coverage from the Empire Tower (Map 3 at the back of this report) includes the Weld County area in which more than 80% of public safety activity happens. No primary fixed location radio stations would be located at Empire in either system arrangement alternative described in Subsections III.B.1. and 2. of this report. The Empire Tower site is a good back up location for fixed location radios. This site might be equipped with two law enforcement, one fire, one EMS and one general government radio stations rather than one for every channel in order to save cost. Weld County should also consider equipping a van with appropriate radio equipment that could be used both as a temporary back up fixed location radio facility and as a field command post. This van should have an electric generator for power and a radio complement determined by the uses planned for the van. -22- D. INTERFERENCE All radio equipment in use should always operate with tone coded squelch to eliminate most or all of the cochannel and adjacent channel and some intermodulation interference. Intermodulation interference caused by transmitter mixing at fixed location radio sites should be determined mathematically and reduced to an acceptable level through use of isolators. E. COORDINATION Coordination between fire and law enforcement personnel can be provided efficiently when required by the establishment of a cross channel patch between the fire and law enforcement tactical channels. EMS personnel can coordinate directly with fire or law enforcement personnel by selecting the proper channel on one of two radios. EMS personnel can coordinate through a cross channel patch by selecting either the fire or law enforcement tactical channel on one of their radios. F. RADIO STATION CONTROL Control of remotely located radio stations can be accomplished over telephone company provided lines or over point to point radio links. Each radio station requires a four wire, full duplex, none signalling circuit. Telephone company line tariffs for that kind of circuit are approximately $20 . 00 plus $7 .00 per mile per month. Mileage is measured on a direct point to point basis even through the actual circuit may be routed differently. -23- A major site Northeast of the Milton Reservoir is about 12 miles from the communications center. Telephone circuits for 13 stations at that site will cost approximately $16 ,000 per year. A microwave radio link can be installed for approximately $40 ,000 + $2 , 000 per circuit if land, equipment shelter and a tower are already available. For 13 circuits, a microwave line to a site Northeast of the Milton Reservoir will cost approximately $66 , 000 and recurring maintenance costs will be about $1, 200 per year. The payback period for microwave is 4.5 years without allowing for tariff increases and without a present value analysis. Since the useful life of a point to point microwave system is at least ten years, microwave is a better choice than telephone lines. A major site in the mountains rather than near the Milton Reservoir is even further and therefore, the payback period for a microwave link will be even shorter. A site near US 85 in the North would have about nine stations and would be about 38 miles from the communications center. The payback period for microwave is 1.9 years (Microwave cost estimate is $58 ,000 ) . The Grover site is 45 miles from the communications center. Eight circuits (including four at the CO 71 site) might be needed' to the - Grover site. A midpoint relay may be required to reach the Grover site. Without a relay, the payback period for microwave is 1.75 years (Microwave cost estimate is $56 ,000 ) . With a relay, the payback is 2.8 years. The path from the Grover site to the CO 71 site is 20 miles long. The payback for four circuits over this distance is 6.3 years (Microwave cost estimate is $48,000 ) . -24- The South site is 28 miles from the communications center. For five circuits to this site, the microwave payback period is 3. 9 years (Microwave cost estimate is $50, 000 ) . The distance between the Empire Tower site and the communications center is 2 3/4 miles. For five circuits to this site for back up, the microwave payback period is 21.1 years (Microwave cost estimate is $50 ,000 ) . -25- SECTION IV COMMUNICATIONS CENTER A. CAPABILITIES OF EXISTING CONSOLES There are three Motorola Centracom communications control consoles in the Weld County Regional Communications Center located in the Centennial Office Building in Greeley. The Centracom series consoles ended a nine year production life cycle in 1983 , however spare parts will be manufactured until approximately 1990. These consoles have all of the capabilities in terms of radio station operation, that are needed in Weld County, however, as discussed later, more channel control modules may need to be added. B. REMAINING LIFE OF EXISTING CONSOLES The existing consoles are about seven years old and are in good condition. They should continue to provide service at an acceptable level with low to moderate maintenance cost until spare parts availability begins to be a problem after about 1990. C. EFFECTS OF TRAFFIC GROWTH The present communications center operating procedure requires that the same person receive information from telephone callers and operate the radio console. The LEAA methodology referenced in Section II of this report shows that the dispatcher will be saturated when 11 new events are initiated during the busiest hours when using that operating procedure. Two dispatchers can handle 22 new events during busiest hours and that will occur at about 1991. At that time, the operating procedure should be changed so that different persons talk with callers and operate the radio consoles. -26- Three radio consoles and three or four telephone operator work stations will be required. It is probable that telephone call volume into the public safety communications center will be so high that the present answering by telephone console attendants will be discontinued. That will result in the need for three or four telephone answering persons in the communications center during the busiest hours. As indicated in Section II.A.1. of this report, event volume during the busiest .hours is expected to be about 27 events in 1995 . Radio console operators can perform satisfactorily while handling up to 25 new events during the busiest hours if they do not answer incoming telephone calls and do not handle officer information inquiries. In 1995 , with 27 law enforcement events during busiest hours, two dispatchers will be only 55% fully utilized. These dispatchers will also handle fire and EMS events and provide radio service to Road and Bridge personnel during the evening when the busiest hours occur. The fire and EMS traffic volume is about 15% of the total for law enforcement, fire and EMS traffic volume. Therefore, in 1995 , we estimate that two radio operators will be 65% to 70% fully utilized during the busiest hours. That would leave a comfortable factor for growth in activity level out to the expected useful life of a new communications center in the 2000 to 2005 time frame. The present communications center space is not adequate for three radio control consoles and three or four telephone answering work stations. Therefore, we recommend that Weld County plan on remodeling space for a new communications center to be ready by the end of 1990. New consoles should be purchased and installed in that space and the present consoles and communications center space abandoned at that time. -27- The space required will be about twice the size of the present space or about 1700 square feet. A reasonable estimate for remodeling costs for this kind of space in 1990 is $150 per square foot or a total cost of $250 ,000. Communications control consoles, telephone answering personnel work stations and other equipment will cost about $225,000 in 1990 . The 1700 square foot space estimate does not include space for offices, computer equipment, radios or voice recorders. D. MODIFICATIONS TO EXISTING -CONSOLES The communications center should have the ability to communicate on FERN. This can be accomplished by adding a base station at the communications center if the mountaintop primary site alternative is selected. The base station should be located at the Milton Reservoir site if that option is selected. Channel control modules for this and for the other stations discussed in this report must be added to the radio control consoles. By the addition of a channel control module panel, up to 11 more channel control modules can be added to each console. Channel control modules cost about $1, 250 each installed. -28- r SECTION V PROJECT STAGING The radio system changes need not be implemented all at once. The changes can be accomplished in steps spread over several years. This section of the report describes a set of implementation steps that can be performed one at a time. In laying out these steps, it is assumed that the decisions made will result in staying in the presently used frequency bands and that use of a new 400 foot high tower Northeast of the Milton Reservoir will be the choice. A. STEP ONE The first step in the implementation is the licensing of the additional radio frequencies needed. If this can not be accomplished, the overall plan must be reevaluated. B. STEP TWO The most serious problem with the current system is radio coverage. Therefore, when the necessary radio frequencies are available, the 400 foot tower near Milton Reservoir and four satellite receiver sites should be constructed with point to point radio control links. The site at Horsetooth Mountain may be retained until funding is available for the US 85 site implementation. The conversion from low band vhf to uhf should probably be accomplished at this time. Back up coverage should also be provided in this step. -29- C. STEP THREE Replace mobile and portable radios that have reached the end of their useful life and add tone coded squelch to radios that are to be retained. Note that this will require users to replace or modify radio equipment by a specific date as fixed location radios will be modified to operate only with tone coded squelch after that date to eliminate interference for all users. Continue to replace radios each year as they reach the end of their useful life. D. STEP FOUR Complete the conversion to the final fixed location radio sites and add the remaining satellite receivers. E. STEP FIVE Implement a new communications center in 1991. -30- EXHIBIT B 1986 - 87 PHASE II COMMUNICATIONS UPGRADE COUNTY BUDGET: 4 - Jotling Satellite Receiver Systems (page 25 Vegemast Study) @ $14,500 each $ 58,000 1 - Microwave Link- South Milton site area (Page 27) Plus $1,200 per year maintenance @ est. 66,000 1 - Microwave link - North Hwy. 85 site area (Page 28) Plus $1,200 per year maintenance @ est. 58,000 1 - Microwave link - Grover area (Page 28) Plus $1,200 per year maintenance @ 56,000 16 - Transmit/Receive modules for Centra Com I (Page 32) @ $1,960 ea 31,360 3 — Console turret sections (Page 32) @ $2,500 ea 7,500 10 — New/replace Base—Control stations (Page 35) 0 $6,000 ea 60,000 1 — Tower guyed structure, est. 0 200 ft. 35,200 Associated equipment -- cable, land, site structure, etc. 37,040 Engineering (0 10% Project Cost) 40,900 SUB-TOTAL COUNTY $450,000 LOCAL AGENCIES: Radio replacement $ 50,000 GRAND TOTAL $500,000 . 0 O N. 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