HomeMy WebLinkAbout850880.tiff gisit‘rmEmoRAnDum
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WI a To Jackie Johnson, Chairman Date September 27,_1985__
Board of County Commissioners _
COLORADO From Walter J. Speckman, Executive Director, Human Resourc
Subject: Area Agency on Aging Service Provider Contracts
On August 14, 1985, the Board approved the 1986 Area Agency on Aging Grant.
The grant identified the social service projects and the service providers
for the 1986 grant year. I have attached an excerpt of the grant that de-
tails the projects.
Attached are the individual contracts with the service providers. The
service providers are:
WELDCO'S $ 4,500
Catholic Community Services
Northern 20,692
Home Health Care 30,000
Weld Mental Health 22 ,099
Colorado Rural Legal
Services (2 contracts) 43,823
Meals on Wheels 25,037
Eldergarden 7,000
TOTAL $151,151
If you have any questions regarding the attached contracts, please contact
me.
850880
`7/3C�g�.
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between Weld County Area Agency on Aging, Division of Human Resources , Weld
County Government, hereinafter referred to as "AAA," and the Senior Aide
Coordinators, hereinafter referred to as "WELDCOS."
WITNESSETH
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services , and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA must provide access services to older persons with the greatest
economic and social need, and
WHEREAS, the WELDCOS are a public, non-profit organization existing for the
purpose of providing services for the rural elderly of Weld County,and
WHEREAS, AAA desires that the WELDCOS volunteer community drivers provide
transportation to the rural elderly of Weld County, and
WHEREAS, AAA desires to purchase services from the WELDCOS to establish a
rural transportation program to 19 Senior Aide Coordinator stations throughout
Weld County,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award monies (Under the Older Americans Act) in
the sum of $4,500 to the WELDCOS.
2. The WELDCOS agree to provide 22,500 miles of transportation at 20C per
mile through community volunteer drivers to approximately 150 rural Weld County
senior citizens.
3. The WELDCOS agree that older persons with the greatest economic and
social need will be given priority for transportation services.
4. The WELDCOS agree to give transportation priority for medical need,
personal services such as shopping and paying of bills , and rides to and from meal
sites.
5. The WELDCOS agree to reimburse community volunteer drivers at the
approved mileage reimbursement rate for Weld County employees.
6. The services of this Agreement are to commence within thirty (30) days
after the signing of this Agreement and shall be undertaken to such sequence as to
assure completion of all services required hereunder by September 30, 1986.
7. The AAA agrees to reimburse WELDCOS for all eligible project costs up to
but not exceeding the sum of $4,500.
8. The WE_DCOS agree to provide a minimum of 10% in-kind or cash match based
on the total award as per the grant proposal .
9. The WELDCOS agree to document and report any project income received as a
result of services provided under this Agreement.
10. The WELDCOS agree to include the following statement in any written
materials (pamphlets, brochures, announcements, etc. ) or in any verbal presen-
tations: "The WELDCOS is supported, in part, by funds provided by the Weld County
Area Agency on Aging through the Older Americans Act. "
11. The WELDCOS understand that AAA is required to conduct periodic eval-
uations of the activities conducted under this Agreement and to monitor on an
ongoing basis the performance of the WELDCOS to insure that the funds made avail-
able by this Agreement are expended in keeping with the purposes for which they
were awarded; and the WELDCOS accordingly agree to cooperate fully with the AAA in
the conduct of such evaluation and monitoring, including the keeping and supplying
of such information, and providing access to documents and records to the AAA for
the purpose of audit; and further agrees to do all things necessary to enable the
AAA to fulfill its obligation to the State of Colorado and the United States
Government.
12. Any changes, including any increase or decrease in the amount of the
WELDCOS' compensation, and including changes in budget allocations which are
mutually agreed upon by and between the AAA and WELDCOS, shall be incorporated in
written amendments to the Agreement and in appropriate revisions to the grant
proposal .
13. WELDCOS understand and agree that the following provisions are part of
the official application and as such become binding upon commencement of the
project:
a. Agree that the project will be carried out in accordance with the
Federal program and fiscal regulations, and polices and procedures established for
grants by the State Agency, and the terms and conditions of the project applica-
tion approved by AAA in making this award of funds; specifically, agree to abide
by the dollar amounts as shown in the budget by program and cost categories.
b. Understand that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless the AAA
otherwise stipulates.
c. Understand that the project's fiscal affairs are subject to audit.
If costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understand that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agree to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
. To submit a monthly financial and programmatic report to the AAA
by the 10th of the month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
f. Agree to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
14. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS WELDCOS
otiuu.L — Cal , , m,J cque ne o so , airman Augu t Ernst, President
WELD COUNTY DIVISION OF
HUMAN RESOURCES
J. Spec rnan, x ctor
C'7J4�Yrf v_! ,E-4c t c su e
AREA AGENCY ON AGING
Linda E. Piper, Dir o
7
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September,
1985 by and between Weld County Area Agency on Aging, Division of Human
Resources , Weld County Government, hereinafter referred to as "AAA," and
Catholic Community Services Northern, hereinafter referred to as "CCSN."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a
comprehensive and coordinated system of services , and
WHEREAS, AAA serves as the advocate and focal point for older
persons with the greatest economic and social need, and
WHEREAS, CCSN is a private, non-profit organization existing for
the purpose of providing assistance to low-income people, and
WHEREAS, AAA desires that CCSN provide outreach to Spanish surnamed
elderly, and
WHEREAS, AAA desires to purchase services from CCSN to establish
the Spanish Outreach Program for the isolated and needy Spanish speaking
elderly in Weld County,
NOW THEREFORE, it is mutually agreed: -
1. The AAA hereby agrees to award grant monies (under the Older
Americans Act) in the sum of $20,692 to CCSN.
2. CCSN agrees to provide 2,580 units of outreach services to 250
isolated and homebound Spanish surname elderly of Weld County
to help them in gaining access to needed services.
3. CCSN agrees to utilize and coordinate with existing community
services with particular emphasis on the utilization of home
health care, adult day care, legal aide, peer counseling,
nutrition, and alternative housing services.
4. CCSN agrees to support the goal of a comprehensive and coordi-
nated system of services by maintaining regular participation
on the Long Term Care Coordinating Committee.
5. The services of this Agreement are to commence within thirty
(30) days after the signing of this Agreement and shall be
undertaken in such sequence as to assure completion of all
services required hereunder by September 30, 1986.
6. The AAA agrees to reimburse CCSN for all eligible project costs
up to but not exceeding the sum of $20,692.
7. CCSN agrees to provide a minimum of 10% in-kind or cash match
based on the total award as per the grant proposal .
8. CCSN agrees to document and report any project income received
as a result of services provided under this Agreement.
9. CCSN agrees to include the following statement in any written
materials (pamphlets, brochures , announcements , etc. ) or in any
verbal presentations: "CCSN is supported, in part, by funds
provided by the Weld County Area Agency on Aging through the
Older Americans Act."
10. CCSN understands that AAA is required to conduct periodic
evaluations of the activities conducted under this Agreement
and to monitor on an ongoing basis the performance of CCSN to
insure that the funds made available by this Agreement are ex-
pended in keeping with the purposes for which they were
awarded; and CCSN accordingly agrees to cooperate fully with
the AAA in the conduct of such evaluation and monitoring,
including the keeping and supplying of such information, and
providing access to documents and records to the AAA for the
purpose of audit; and further agrees to do all things necessary
to enable AAA to fulfill its obligation to the State of
Colorado and the United States Government.
11. Any changes, including any increase or decrease in the amount
of CCSN's compensation, and including changes in budget alloca-
tions which are mutually agreed upon by and between the AAA and
CCSN, shall be incorporated in written amendments to this
Agreement and in appropriate revisions to the grant proposal .
12. CCSN understands and agrees that the following provisions are
part of the official application and as such become binding
upon commencement of the project:
a. Agrees that the project will be carried out in accordance
with the Federal program and fiscal regulations , the
policies and procedures established for grants by the State
Agency, and the terms and conditions of the project appli-
cation approved by AAA in making this award of funds;
specifically, agrees to abide by the dollar amounts as
shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at
the time the project is terminated, this amount must be
returned to the AAA unless the AAA otherwise stipulates.
c. Understands that the project's fiscal affairs are subject
to audit. If costs are disallowed, the proportion of
Federal/State funds disallowed must be returned to the AAA.
d. Understands that this award is- made for the period ,amounts
stated in this Agreement. This Agreement in no way implies
further funding which is contingent upon the availability
of funds and approval of future project applications.
e. Agrees to keep records and make reports on the forms
required by the AAA and in accordance with guidelines
issued by the State of Colorado and the Administration on
Aging, specifically:
. To submit monthly financial and programmatic reports to
the AAA by the 10th of the following month;
. To submit a final financial report within 45 days after
the end of the project year;
. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial
changes and await approval from the AAA prior to change
implementation.
13. This Agreement may be terminated upon thirty (30) days written
notice by either party. This Agreement shall be terminated
immediately in the event of loss of funding to the Area Agency
on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the day first written above.
BOARD OF :OUNTY COMMISSIONERS CATHOLIC COMMUNITY SERVICES
NORTHERN acq ine J h on, C airman / (�-�-�R„r 1T `J
G A-1
ter Mary Alic Murphy /
Executive Direc or
WELD COUNTY DIVISION OF
HUMAN RESOURCES
AREA AGENCY ON AGING
a r J. Speckman ���•t, S.
Ex cutive Director Linda E. Piper, D1 e�tQ3'
.it '7 Ai'l / ,1.\Macy- QMv I r,-.:?n Plum/7"f
( 21< N^ ER
�-�,:� , ( crk h
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between Weld County Area Agency on Aging, Division of Human Resources , Weld
County Government, hereinafter referred to as "AAA," and Home Health Care
Services, Inc. , hereinafter referred to as "HHCS."
WITNESSETH
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA must provide for in-home services to older persons with the
greatest economic and social need, and
WHEREAS, HHCS is public, for profit organization existing for the purpose of
providing nursing care, rehabilitation, and home health aide/homemaker aide
services to people in Weld County, and
WHEREAS, AAA desires to purchase services from HHCS to develop a home health
aide/homemaker aide program for low income elderly unable to obtain these
services,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $30,000 to HHCS for home health aide/homemaker aide services ,
with the condition that funds will be utilized to maintain services for currently
enrolled clients only.
2. HHCS agrees to provide 5,000 units of in-home services to 85 individuals
over the age of 60 to include cleaning, respite care, and personal care.
3. HHCS agrees to actively recruit Spanish speaking aides to serve the
Spanish speaking elderly population.
4. HHCS agrees to coordinate with locally based home health care agencies to
insure continuity of care for the elders they serve.
5. HHCS agrees that services rendered under this agreement will be given to
elderly clients who do not qualify for Medicare, Medicaid, or all other pay
sources and need additional resources in order to pay for the services.
6. HHCS sees to gibve priority of services to those elderly with the
greatest economic and social need and will set up a system for allocating a
portion of the homemaker services to clients with short term needs.
7. HHCS agrees to include the following statement in any written materials
(pamphlets , brochures , announcements, etc. ) or any verbal presentation "HHCS is
supported, in part, by funds provided by the Weld County Area Agency on Aging
through the Olaer Americans Act."
8. HHCS agrees to maximize the use of volunteers when possible and
appropriate.
9. The services of this Agreement are to commence within 30 days after the
signing of this Agreement and shall be undertaken in such sequence as to assure
completion of all services required hereunder by September 30, 1986.
10. The AAA agrees to reimburse HHCS for all eligible project costs up to but
not exceeding the sum of $30,000 for homemaker and home health aide services.
11. HHCS agrees to provide a minimum of 10% in-kind or cash match based on
the total award as per the grant proposal .
12. HHCS agrees to document and report any project income received as a
result of services provided under this Agreement.
13. HHCS understands that AAA is required to conduct periodic evaluations of
the activities conducted under this Agreement and to monitor on an ongoing basis
the performance of HHCS to insure that the funds made available by this Agreement
are expended in keeping with the purposes for which they were awarded; and HHCS
accordingly agrees to cooperate fully with the AAA in the conduct of such eval -
uation and monitoring, including the keeping and supplying of such information,
and providing access to documents and records to the AAA for the purpose of audit;
and further agrees to do all things necessary to enable the AAA to fulfill its
obligation.
14. Any changes , including any increase or decrease in the amount of HHCS
compensation, and including changes in budget allocation which are mutually agreed
upon by and between the AAA and HHCS, shall be incorporated in written amendments
to this Agreement and in appropriate revisions to the grant proposal .
15. HHCS understands and agrees that the following provisions are part of the
official application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the
, federal program and fiscal regulations , the policies and procedures established
for grants by the State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds, specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is federal/state cash unearned at the time
the project is terminated, this amount must be returned to the AAA unl,ess the AAA
otherwise stipulates.
c. Understands that the project' s fiscal affairs are subject to audit.
If costs are disallowed, the proportion of federal/state funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
. To submit monthly financial and programmatic reports to the AAA by
the 10th of the following month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested;
. To submit the required reports separately for each program.
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
16. This Agreement may be terminated upon 30 days written notice by either
party. This Agreement shall be terminated immediately in the event of loss of
funding to the Area Agency on Aging.
BOARD OF COUNTY COMMISSIONERS HOME HEALTH CARE- SERVICES, INC.
tcqu ine 0Yi n, airman Barbara Hagans , recto
WELD COUNTY DIVISION OF
HUMAN RESOURCES
Walter J SP eckman, Executive Director L
6714jJ�-c_�,_1l C .4 „Lj
•
AREA AGENCY ON AGING
o ) �-.� -� i
Linda E. Piper,ADirect r i
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between Weld County Area Agency on Aging, Division of Human Resources, Weld
County Government, hereinafter referred to as "AAA," and Weld Mental Health
Center, Inc. , hereinafter referred to as "Weld Mental Health Center. "
WITNESSETH
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA must provide for health services to older persons with the
greatest econcmic and social need, and
WHEREAS, Weld Mental Health Center is a public, non-profit organization
existing for the purpose of providing mental health services to residents of Weld
County, and
WHEREAS, AAA desires that Weld Mental Health Center provide, through peer
counselors, expertise in resolving mental health problems of the low-income and
isolated home-bound elderly, and
WHEREAS, AAA desires to purchase services from Weld Mental Health Center to
establish the Peer Counseling Program to provide counseling and support to older
persons in need,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $22,099 to Weld Mental Health Center.
2. Weld Mental Health Center agrees to provide 4,500 contacts of outreach
counseling for individuals , families, or groups.
3. Weld Mental Health Center agrees to provide outreach counseling for 150
clients , 20 or more to be minority elderly and 90 or more to be low-income
elderly.
4. Weld Mental Health Center agrees to support the goal of a comprehensive
and coordinated system of services by maintaining regular participation on the
Long Term Care Coordinating Committee.
5. Weld Mental Health Center agrees that the Peer Counselor Team will
provide 75 units of consultation and education on the prevention of mental health
problems to community groups and agencies.
6. The services of this Agreement are to commence within thirty (30) days
after the signing of this Agreement and shall be undertaken in such sequence as to
assure completion of all services required hereunder by September 30, 1986.
7. The AAA agrees to reimburse Weld Mental Health Center for all eligible
project costs up to but not exceeding the sum of $22,099.
8. Weld Mental Health Center agrees to provide a minimum of 10% in-kind or
cash match based on the total award as per the grant proposal .
9. Weld Mental Health Center agrees to document and report any project
income received as a result of services provided under this Agreement.
10. Weld Mental Health Center agrees to include the following statement in
any written materials (pamphlets, brochures , announcements , etc. ) or in any verbal
presentations: "Weld Mental Health is supported, in part, by funds provided by
the Weld County Area Agency on Aging through the Older Americans Act."
11. Weld Mental Health Center understands that AAA is required to conduct
periodic evalJations of the activities conducted under this Agreement and to
monitor on an ongoing basis the performance of Weld Mental Health Center to insure
that the funds made available by this Agreement are expended in keeping with the
purposes for which they were awarded; and Weld Mental Health Center accordingly
agrees to cooperate fully with the AAA in the conduct of such evaluation and
monitoring, including the keeping and supplying of such information, and providing
access to documents and records, other than clinical records , to the AAA for the
purpose of audit; and further agrees to do all things necessary to enable AAA to
fulfill its obligation to the State of Colorado and the United States Government.
12. Any changes , including any increase or decrease in the amount of Weld
Mental Health Center's compensation , and including changes in budget allocations
which are mutually agreed upon by and between the AAA and Weld Mental Health
Center, shall be incorporated in written amendments to this Agreement and in
appropriate revisions to the grant proposal .
13. Weld Mental Health Center understands and agrees that the following
provisions are part of the official application and as such become binding upon
commencement of the project:
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations , the policies and procedures established
for grants by the State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless other-
wise stipulated.
c. Understands that the project' s fiscal affairs are subject to audit.
If costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
. To submit monthly financial and programmatic reports to the AAA by
the 10th of the following month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
13. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS WELD MENTAL HEALTH CENTER, INC.
Icac 9 �� ��
asquline Johns n, C airman Da e eterson, Executive Director
WELD COUNTY D::VISION OF
HUMAN RESOURCES
Waite J. peckman, Executive Director
AREA AGENCY ON AGING
Linda E. iplr , Dirkc or
' c
j< F \ nr, L�rR
Y er)1ty} C YccKd
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between the Weld County Area Agency on Aging, Division of Human Resources,
Weld County Government, hereinafter referred to as "AAA," and Colorado Rural Legal
Services of Greeley, hereinafter referred to as "CRLS."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of service, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA desires to provide advocacy and support to older persons with
the greatest economic and social need, and
WHEREAS, CRLS is a private, non-profit organization existing to advocate for
nursing home residents of Weld County, and
WHEREAS, AAA desires that CRLS provide, through staff and volunteers, support
to institutionalized elderly, and
WHEREAS, AAA desires to purchase services from CRLS for Nursing Home
Ombudsman services which will address consumer education and training, complaint
investigation , and family support, r
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $20,000.00 to CRLS.
2. The services of this Agreement are to commence within thirty (30) days
after the signing of this Agreement and shall be undertaken in such sequence as to
assure completion of all services required hereunder by September 30, 1986.
3. The AAA agrees to reimburse CRLS for all eligible project costs up to but
not exceeding the sum of $20,000.00.
4. CRLS agrees to provide a minimum of 10% in-kind or cash match based on
the total award as per the grant proposal .
5. CRLS agrees to document and report any project income received as a
result of services provided under this Agreement.
6. CRLS agrees to include the following statement in any written materials
(pamphlets , brochures, announcements, etc. ) or in any verbal presentation: "CRLS
is supported, in part, by funds provided by the Weld County Area Agency on Aging
through the Older Americans Act."
7. CRLS understands that AAA is required to conduct periodic evaluations of
the activities conducted under this Agreement and to monitor on an ongoing basis
the performance of CRLS to insure that the funds made available by this Agreement
are expended in keeping with the purposes for which they were awarded; and CRLS
accordingly agrees to cooperate fully with the AAA in the conduct of such
evaluation and monitoring, including the keeping and supplying of such informa-
tion, and providing access to documents and records to the AAA for the purpose of
audit; and further agrees to do all things necessary to enable AAA to fulfill its
obligation to the State of Colorado and the United States Government.
8. CRLS understands and agrees that the following provisions are part of the
official application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations, the policies and procedures established
for grants by the State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agrees to
abide by the dollar amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless the AAA
otherwise stipulates.
c. Understands that the project's fiscal affairs are subject to audit.
If costs are cisallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
L. To submit monthly financial and programmatic reports to the AAA
by the 10th o' the following month;
2. To submit a final financial report within 45 days after the end
of the projec year;
:3. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
9. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above. .-
BOARD OF COUNTY COMMISSIONERS COLORADO RURAL LEGAL SERVICES (GREELEY)
c ia
cqu ine Jonn o , hairman David Kroll , Managing Attorney,
Greeley Office
WELD COUNTY DIVISION OF
1i�F (
HUMAN RESOURCES ��� (( t�
a e J. S e:kman, Executive Director / /�
)1
AREA AGENCY ON AGING
Linda E./P�iper, uirec
Exhibit A - Services
Service provided by C.R.L.S. for the provision of the Nursing Home
Ombudsman Program shall include but not be limited to:
A. Consumer Information/Training
The local ombudsman will :
1. Develop and distribute brochures to nursing homes , agencies,
churches, senior centers and service organizations by January,
1986.
2. 'resent organized information sessions regarding the ombudsman
)rogram via community groups , nursing home staff, resident
:ouncils , and human service coalitions once a month through
September 30, 1986.
B. Complaint Investigations
The local ombudsman will :
1. Provide 450 hours of complaint investigation and follow up on
pehalf of 80 residents of nursing homes, board and care homes,
and adult day care programs, through September 30, 1986.
2. Submit quarterly reports to the state nursing home ombudsman on
forms specified by the state.
C. Community Involvement
The local ombudsman will :
1. Attend Long Term Care meeting monthly through September 30,
1986.
2. Attend Elder Abuse Task Force meeting monthly through September
30, 1986.
3. Attend Health Advocate meetings monthly through September 30,
1986.
4. Establish a working advisory board which will meet monthly
through September 30, 1986.
D. Resident Empowerment
The local ombudsman will :
1. Attend and provide technical assistance to resident councils
where established by each nursing home quarterly, or as resident
council meetings are scheduled, through September 30, 1986.
2. Initiate discussions with nursing home social workers (5)
regarding establishment of an area wide resident council by
September 30, 1986.
Exhibit A - Services Page 2
E. Family Involvement
The local ombudsman will :
1. Assist nursing home staff of each facility in assessing the need
for family support and develop appropriate family involvement
activities to meet the identified needs by March 31, 1986.
F. Nursing Home and Board & Care Staff Support
The local ombudsman will :
1. Meet with appropriate nursing home staff (social workers,
administrators, nursing director, inservice and activity
directors) to identify training needs and develop a plan for
delivering technical assistance based on the identified needs.
Inservices to be held quarterly beginning January, 198E .
2. Meet at least once per year with nursing home administrators to
discuss common problems and legislative issues impactirg long
term care.
3. Meet with the Weld County board & care operators by January 1986
to explain the function of the Ombudsman Program, and to provide
technical assistance in the development of an organization of
licensed board & care operators.
4. Meet with the Weld County Health Department by November 30, 1986
to develop areas of coordination and cooperation with the board
8 care licensing staff and Public Health Nursing Home monitoring
activities.
5. Assist each nursing home (5) with the planning of the required
annual Resident's Rights Inservice.
G. Program Start Up Activities
The local ombudsman will :
1. Develop working agreements with each Weld County nursing home
( 5) by October 30, 1985. Agreements should at a minimum specify
visitation procedures , Tines of communication, and procedures
for accessing nursing home resources staff and residents.
2. Attend a 2 day training and orientation session provided by the
state ombudsman by October 30, 1985.
3. Schedule with each nursing home administrator an on-site
orientation (5) with each facility to familiarize the local
ombudsman with key staff, facility lay out, and services
provided by October 30, 1985.
4. Develop a complaint documentation system that will maintain
confidentiality and generate needed data for the local AAA and
state ombudsman by October 30, 1985.
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between the Weld County Area Agency on Aging, Division of Human Resources,
Weld County Government, hereinafter referred to as "AAA," and Colorado Rural
Legal Services, hereinafter referred to as "CRLS."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in
Weld County, and
WHEREAS, AAA is mandated to provide for legal services, as defined in the
Older Americans Act to older persons with the greatest economic and social need,
and
WHEREAS, CRLS is a public, non-profit organization existing for the purpose
of providing civil legal assistance to low-income people, and qualifies as a
provider of legal services under § 307(a)(15) of Title III of the Older Americans
Act, and
WHEREAS, AAA desires that CRLS provide, through attorneys and paralegals,
expertise in resolving legal problems of the low-income elderly, anc
WHEREAS, AAA desires to purchase services from CRLS to establish the Senior
Citizen's Law Project to provide civil legal assistance to older people in Weld
County,
NOW THEREFORE, it is mutually agreed by and between the parties as follows:
I. CRLS agrees to:
A. Provide legal services to beneficiaries as described in Exhibit
"A": (see attachment)
B. Devise a method, other than a means test, for serving beneficiaries
with the greatest social and economic need. Such method shall take
into account the priorities set out in Exhibit "A" for serving
these beneficiaries.
C. Ensure that the views of beneficiaries are obtained about the
services they receive. CRLS will involve representatives of
organizations in its priority setting process for legal services
(including the process required by the Legal Services Corporation
Act if this Act applies to the CRLS).
D. Not require any beneficiary to disclose information about income or
resources as a condition for providing legal services nor require
any beneficiary to apply first for services through a Legal
Services Corporation grantee. It is understood and agreed,
however, that CRLS may ask about the financial circumstances of
beneficiaries as a part of the process of providing legal advice,
counseling and representation, or for the purpose of identifying
additional resources and benefits for which a beneficiary may be
eligible. CRLS may also inquire about financial circumstances in
order to comply with AAA reporting requirements, but only to the
extent necessary to comply with these requirements.
E. Ensure that legal assistance will be provided in Spanish to
minority elderly who do not speak English as a first language.
F. Continue (or initiate) efforts to obtain support from private
sources and other public organizations for services funded under
this Agreement.
G. Make efforts to involve the private bar in legal services provided
for beneficiaries, including groups within the private bar that
furnish legal services to older persons in a pro bono and reduced
fee basis.
H. Comply with procedures established by AAA for:
1. outreach activities to ensure participation of eligible older
persons in services provided under this Agreement;
2. training and use of elderly and other volunteers and paid
personnel ; and
3. coordinate with other service providers of the planning and
service area covered under this Agreement.
I. Provide beneficiaries of services under this Agreement with a free
and voluntary opportunity to contribute to the cost of the
services, ensuring privacy with respect to such contributions, and
establish procedures to safeguard the account for all such
contributions. CRLS will use all such contributions to expand the
services provided under this Agreement, and such will be considered
35 program income. However, CRLS will not deny any beneficiary
services because she/he will not or can not contribute to the cost
of the service.
J. Ensure that funds provided under this Agreement will not be used to
replace funds from other federal or non-federal sources.
K. Comply with Title VI of the Civil Rights Act of 1964 in, that no
person shall , on the basis of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under this Agreement.
Further, CRLS assures that it will not discriminate against
qualified handicapped persons in accordance with §504 of the
Rehabilitation Act of 1973. CRLS also assures that it will not
discriminate on the basis of age in compliance with the Age
Discrimination Act of 1975, as amended.
L. Keep confidential all reports and information about irdividual
beneficiaries and clients (including identities). Such information
shall not be made available to any individual or organization,
including AAA without the prior written approval of the client.
The American Bar Association Code of Professional Responsibility
and State Law shall govern the CRLS's responsibility for keeping
records, files , and other information confidential .
M. Cooperate with any reasonable efforts undertaken by the AAA to
evaluate the effectiveness , feasibility, and costs of services
under this Agreement, provided that such evaluation is consistent
with the other terms of this Agreement. Obtain prior written
approval from the AAA before engaging in any subcontracts for any
substantive portion of the work.
N. Provide a minimum of 10% in-kind or cash match based or the total
award as per the grant proposal .
0. Document and report any project income received as a result of
services provided under this Agreement.
P. Understands that AAA is required to conduct periodic evaluations of
the activities conducted under this Agreement and to monitor on an
ongoing basis the performance of the CRLS to insure that the funds
made available by this Agreement are expended in keeping with the
purposes for which they were awarded; and the CRLS accordingly
covenants to cooperate fully with the AAA in the conduct of such
evaluation and monitoring, and providing access to documents and
records to the AAA for the purpose of audit, and further agrees to
co all things necessary to enable AAA to fulfill its obligation to
the State of Colorado and the United States Government under the
above-described Agreement of CRLS.
Q. Any changes, including any increase in or decrease in the amount of
the CRLS compensation, and including changes in budget allocations
which are mutually agreed upon by and between the AAA and the CRLS,
shall be incorporated in written amendments to this Agreement and
in appropriate revisions to the grant proposal .
R. Understands and agrees that the following provisions are part of
the official application and as such become binding upon
commencement of the project:
1. Agrees that the project will be carried out in accordance with
the Federal program and fiscal regulations, the policies and
procedures established for grants by the State Agency, and the
terms and conditions of the project application approved by AAA
in making this award of funds; specifically, agreeing to abide
by the dollar amounts as shown in the budget by program and
cost categories.
2. Understands that if there is federal/state cash unearned at the
time the project is terminated, this amount must be returned to
the AAA unless the AAA otherwise stipulates.
3. Understands that the project's fiscal affairs are subject to
audit. If costs are disallowed, the proportion of federal/
state funds disallowed must be returned to the AAA.
4. Understands that 'this award is made for the period and amounts
stated in this Agreement. This Agreement in no way implies
further funding which is contingent upon the availability of
funds and approval of future project applications.
S. Keep records and make reports on the forms required by the AAA and
in accordance with guidelines issued by the State of Colorado and
7:he Administration on Aging, specifically:
1. To submit a monthly financial report to the AAA by the 10th of
the following month;
2. To submit a detailed final financial report within 45 days
after the end of the project year;
3. To submit other reports to the AAA as requested.
T. Commence services listed under this Agreement within thirty (30)
days after the signing of and undertaken in such sequence as to
assure completion of all services required by September 30, 1986.
II. The AAA agrees to:
A. Reimburse CRLS for all eligible costs up to but not exceeding the
sum of $23,823.
B. Work with CRLS to provide technical assistance with efforts to seek
additional resources for legal assistance to Weld County elderly.
This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of a
loss of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first above written.
BOARD OF COUNTY COMMISSIONERS COLORADO nRURAL LEGAL� SERVICES
cque ne John o , airman David Kroll , Managing Attorney
Greeley Office
WELD COUNTY DIVISION OF
HUMAN RESOURCES AREA AGENCY ON AGING
a to . Spec man, Executive Director Linda E. Piper, Director
•
/. • 1l 04,..E I ;Atitakeh ✓ll,1 Y
EXHIBIT "A" - SERVICES
A. Services provided by CRLS shall include but not be limited to:
1. Individual Case Service:
Individual representation in administrative and court
proceedings in areas such as: public benefit programs; health
programs; involuntary guardianship proceedings; housing
problems; problems of the institutionalized; consumer
complaints; advice, counsel , and assistance in making simple
wills, powers of attorney, and contracts for 475 low-income
elderly of Weld County, 75 of whom will be Spanish minority
elderly.
Priority will be given to: public benefit cases, including
Social Security, Supplemental Security Income, Food Stamps,
Medicare, Medicaid, public and subsidized housing, and nursing
home, hospital , and other institutionalized care.
2. Inpact Litigation:
Issues affecting important rights or benefits of the elderly
that could lead to impact litigation should be reported to the
AAA. The AAA reserves the right to monitor the time spent on
impact litigation to insure that these cases do not adversely
affect the ability of other individuals to receive legal
assistance when needed.
3. Community Education on Legal Rights of Older Persons:
Provide education on legal services, legal rioghts, how to
identify legal problems for referral , and preventive education
to 200 elderly. Specific activities to include:
1. All nursing home staff twice a year
2. Senior Aide Coordinators at least twice a year.
3. Senior Rally participants once per year
4. Long Term Care Ombudsman Support:
CRLS agrees to support the goal of a comprehensive and coordi-
nated system of services by maintaining regular participation on
the Long Term Care Coordinating Committee.
5. Volunteers:
CRLS agrees to maximize the use of volunteers in the program
where possible and appropriate.
6. Cutreach:
CRLS agrees to provide monthly intake on a rotating basis at all
rural Senior Centers as well as the Greeley Senior Center and
the Greeley Rodarte Center.
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between Weld County Area Agency on Aging, Division of Human Resources , Weld
County Government, hereinafter referred to as "AAA," and Meals on Wheels of
Greeley, hereinafter referred to as "MOW."
WITNESSETH
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA must provide for nutrition services to older persons with the
greatest econom. c and social need, and
WHEREAS, MOW is a private, non-profit organization existing for the purpose
of providing hone delivered meals to low-income people, and
WHEREAS, MA desires that MOW provide, through experienced staff and volun-
teers , expertise in preparing and delivering meals to the homebound elderly, and
WHEREAS, AAA desires to purchase services from MOW to provide home delivered
meals to low-income elderly in need,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $25,037 to MOW.
2. MOW agrees to provide 18,519 home delivered meals to 80 homebound older
people of Weld County.
3. MOW agrees to give home delivered meals priority to those elderly in the
greatest economc and social need.
4. MOW agrees that meals served under this part will meet one-third (1/3) of
the current recommended daily allowance requirements for nutrition as established
by the Food and Nutrition Board of the National Academy of Sciences - National
Research Counci. .
5. MOW agrees to support the goal of a comprehensive and coordinated system
of services by maintaining regular participation on the Long Term Care
Coordinating Committee.
6. The services of this Agreement are to commence within thirty (30) days
after the signing of this Agreement and shall be undertaken in such sequence as to
assure completion of all services required hereunder by September 30, 1986.
7. The AAA agrees to reimburse MOW for all eligible project costs up to but
not exceeding the sum of $25,037.00.
8. MOW agrees to provide a minimum of 10% in-kind or cash match based on the
total award as per the grant proposal .
9. MOW agrees to document and report any project income received as a result
. of services provided under this Agreement.
10. MOW ag^ees to develop and utilize an advisory board which meets regularly
and is composed of members who represent the project participants and Weld County.
11. MOW agrees to include the following statement in any written materials
(pamphlets, brochures, announcements , etc. ) or in any verbal presentations: "MOW
is supported, in part, by funds provided by the Weld County Area Agency on Aging
through the Older Americans Act."
12. MOW understands that AAA is required to conduct periodic evaluations of
the activities conducted under this Agreement and to monitor on an cmgoing basis
the performance of MOW to insure that the funds made available by this Agreement
are expended in keeping with the purposes for which they were awarded; and MOW
accordingly agrees to cooperate fully with the AAA in the conduct of such evalu-
ation and monitoring, including the keeping and supplying of such information , and
providing access to documents and records to the AAA for the purpose of audit; and
further agrees to do all things necessary to enable AAA to fulfill its obligation
to the State of Colorado and the United States Government.
13. Any changes, including any increase or decrease in the amount of MOWs
compensation, and including changes in budget allocations which are mutually
agreed upon by and between the AAA and MOW, shall be incorporated in written
amendments to this Agreement and in appropriate revisions to the grant proposal .
14. MOW understands and agrees that the following provisions are part of the
official application and as such become binding upon commencement of the project.
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations , the policies and procedures established
for grants by the State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless the AAA
otherwise stipulates.
c. Understands that the project' s fiscal affairs are subject to audit.
It costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made -for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
. To submit a monthly financial and programmatic reports to the AAA
by the 10th of the following month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and
await approval •'rom the AAA prior to change implementation.
15. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
WELD COUNTY COMMISSIONERS MEALS ON (WWHEELS OF GREELEY
\ . , ... \ �//1itPgiV tf(/ c
J, cque 'p�e John≤ on, C airman M y rg re Cox, Directoe
WELD COUNTY DIV<SION OF
HUMAN RESOURC,I;
9
1
(A> �,[. ATTESTS . alAnn
.
WaIteK4. /pec ranr,--ET�fve Director
VE1. C r TY CI.t i:K T' :DER
AND - _YRK1J 1 i,U �.itJ'BY t
AREA A Y ON AGING C k, ;mu-4v
Li a . 'per, erector
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 30th day of September, 1985, by
and between Weld County Area Agency on Aging, Division of Human Resources , Weld
County Government, hereinafter referred to as "AAA," and Eldergarden, Inc. ,
hereinafter referred to as "Eldergarden."
WITNESSETH
WHEREAS, AAA develops an administers the Area Plan for a comprehensive and
coordinated system of services , and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA desires to promote community based adult day care services to
assist older adults in maintaining their sense of identity and will - being with a
focus on growth and maximum independence in the community,
WHEREAS, Eldergarden is a private, non-profit organization existing for the
purpose of providing professional adult day care to residents of Weld County, and
WHEREAS, AAA desires to purchase services from Eldergarden tuition subsidies
for eligible clients as well as promotional activities which will make the Adult
Day Care Program widely known and accepted throughout Weld County,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sJm of $7,000 to Eldergarden.
2. Eldergarden agrees to provide 1 ,540 hours of adult day care to 48 day
care participants.
3. Eldergarden agrees to provide 3,750 miles at 20d per mile of volunteer
transportation for day care clients who have no other regular means of
transportation to and from Eldergarden.
4. Eldergarden agrees to support the goal of a comprehensive and coordinated
system of services by maintaining regular participation on the Long Term Care
Coordinating Committee.
5. Eldergarden agrees to continue active publicity and promotional efforts
through media , outreach to community groups , families , and prospective partici-
pants.
6. Eldergarden agrees that persons receiving adult day care services under
this agreement will be given the opportunity to contribute all or part of the
costs. No person shall be denied day care services because of his/her failure to
contribute.
7. Eldergarden agrees to provide a minimum of 10% in-kind or cash match
based on the total award as per the grant proposal .
8. Eldergarden agrees to include the following statement in any' written
materials (pamphlets , brochures, announcements, etc. ) or in any verbal presen-
tations: "Eldergarden is supported, in part, by funds provided by the Weld County
Area Agency on Aging through the Older Americans Act."
9. The services of this Agreement are to commence within 30 days after the
signing of this Agreement and shall be undertaken in such sequence as to assure
completion of all services required hereunder by September 30, 1986.
10. Eldergarden understands that AAA is required to conduct periodic eval -
uations of the activities conducted under this Agreement and to monitor on an
ongoing basis the performance of Eldergarden to insure that the funds. made avail-
able by this Agreement are expended in keeping with the purposes for which they
were awarded; and Eldergarden accordingly covenants to cooperate fully with the
AAA in the conduct of such evaluation and monitoring, including the keeping and
supplying of such information, and providing access to documents and records ,
other than clinical records, to the AAA for the purpose of audit; and further
agrees to do al things necessary to enable AAA to fulfill its obligation to the
State of Colorado and the United States Government.
11. Any changes , including any increase or decrease in the amount of
Eldergarden compensation, and including changes in budget allocations which are
mutually agreed upon by and between the AAA and Eldergarden, shall be incorporated
in written ame^dments to this Agreement and in appropriate revisions to the grant
proposal .
12. Eldergarden understands and agrees that the following provisions are part
of the officia" application and as such become binding upon commencement of the
project:
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations , the policies and procedures established
for grants by :he State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless the AAA
otherwise stipulates.
c. Understands that the project's fiscal affairs are subject to audit.
If costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Coloraco and the
Administration on Aging, specifically:
. To submit a monthly financial report to the AAA by the 10th of the
following month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
13. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS ELDERGARDEN
ekikat& CL7/Y.
acque ne o 's , C airman Cornelia R. Dietz, Dir-%ctor
WELD COUNTY DIV[SION
OF HUMAN RESOURCES
a ter Spec man, Executive Director
AREA AGENCY ON AGING
✓"Z Lr I•f t L= "• t- ate
Linda E. Piper, Dir ter , 7)
_ERK A ir
C / CL1^-a-}
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