HomeMy WebLinkAbout870087.tiff RESOLUTION
RE: ADOPTION OF AMENDED SECTIONS OF THE ADMINISTRATIVE MANUAL
ON POLICIES AND PROCEDURES AND INCORPORATION OF SAID
AMENDMENTS IN THE ADMINISTRATIVE MANUAL
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Director of Finance and Administration has
prepared and presented to the Board of County Commissioners the
amended and restated sections on Policies and Procedures, as
attached hereto and incorporated herein by reference, and
WHEREAS, the Board of County Commissioners deems it
advisable to adopt the amended sections on Policies and
Procedures of the Administrative Manual and further, to
incorporate said sections into the Administrative Manual.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the above mentioned
amended sections on Policies and Procedures of the
Administrative Manual be, and hereby are, adopted.
BE IT FURTHER RESOLVED by the Board of County Commissioners
that said amended sections shall be incorporated into the
Administrative Manual and published by the Director of Finance
and Administration for dissemination to all County Departments.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 25th day of
February, A.D. , 1987.
►►yy�� /J BOARD OF COUNTY COMMISSIONERS
ATTEST:%r ,� ,�v�T24cLgc�,! WELD COUNTY, COLORADO
Weld County lerk and Recorder EXCUSED
and Clerk to the Board Gordon E. Lacy, Chairman
r _Th;
c EXCUSED
HY; i'h._zi C. W. Kirby, Pro-Tem
puty County er
APPROVED S TO FORM: `ene R. rant er
\
C J. q i , Jo s n 1
County Attorney
Frank Yamaguchi
r > ,- r,n,., , C-:,, ,7 870087
- POLICIES AND PJCEDURES
± f
'� ` Section General Administration
WliLt Subject Table of Contents
COLORADO Date 2/18/87 Page Table of Contents, p. 2
DESCRIPTION OF WELD COUNTY RETIREMENT PLAN 30 - 31
INDUSTRIAL REVENUE BONDS 32 - 38
LIQUOR LICENSE RENEWALS/REFUSALS 39 - 41
REIMBURSEMENT FOR DAMAGE INCURRED IN EMERGENCY 42
PERMITS, REGULATIONS, FEES 43 - 47
POLICY ON COLLATERAL FOR IMPROVEMENTS 48 - 53
PROCEDURE FOR REQUESTING PRE-ADVERTISING ON LAND USE APPLICATIONS 54 - 55
LAND USE PACKETS 56
RECORD OF LAND USE HEARINGS 56.1
EMERGENCY CLOSING PROCEDURE 57
AUTHORITY TO INVEST IN GOVERNMENT SECURITIES 58
PROCEDURE FOR CHARTER PETITION 59
USE OF CONSERVATION TRUST FUNDS 61
AMBULANCE UNIFORM ALLOWANCE 62
PROCEDURE FOR PROBABLE CAUSE HEARINGS 63
GENERAL PROCEDURES FOR ADJUDICATORY-TYPE HEARINGS 64
PROCEDURE FOR HEARING OF PETITIONS FOR TAX REFUND OR ABATEMENT. . . 69.1
NOTIFICATION PROCEDURE FOR EMERGENCY INCIDENTS 70
ROAD AND BRIDGE ADVISORY COMMITTEE 71
ROAD AND BRIDGE POLICIES 72
OFFICIAL RECOGNITION AND PROCLAMATIONS 78
870087
P O L ICI E S AND P r 9 C E D U R E S
h `\ Section General Administration
WIiDc Subject Table of Contents
COLORADO Date 2/18/87 PageTable of Contents, p. 3
SUSPENSION OF OPERATIONS OF UNECONOMICAL OIL AND GAS WELLS. . . 79
ACCEPTING INDIVIDUALS SENTENCED FROM OTHER JURISDICTIONS
INTO THE WORK RELEASE PROGRAM 80
670087
POLICIES AND P OCEDURES
-;, ' �' m Section General Administration
IiiOSubject Mineral Leasing Policy
COLORADO Date 11/19/86 Page 29
MINERAL LEASING POLICY
Weld County owns mineral rights for approximately 40,000 acres. On
November 19, 1986, the Board of County Commissioners adopted the following
mineral leasing policy by resolution:
1. The term of the leasing period shall be for a maximum of three (3)
years.
2. There shall be a continuation of the sealed bid process with the
amendment that the top two bidders and any other bidder within 10%
shall participate in an auction. The opening of the sealed bids and
the auction shall be held on the same day.
3. A bid of at least $10.00 per acre shall be the minimum amount required.
4. There shall be a continuation of the requirement for certified funds.
5. Where there is a conflict concerning the ownership of the lease, the
owner of the lease shall provide evidence of ownership.
6. Royalty interest in the production to be paid to the County shall be at
least twelve and one-half percent (12.5%) . Specific amount of royalty
interest to be set by the Board prior to bidding process.
7. Royalty interest in the production to be paid to the County shall be
twelve and one-half percent (12.5%) when bidding is waived on small
parcels under five acres with a minimum of a $200.00 royalty bonus for
the parcel.
870087
POLICIES AND PJCEDURES
Section General Administration
WIP Subject Description of Weld County Retirement Plan
COLORADO Date 2/25/87 Page 30
DESCRIPTION OF WELD COUNTY RETIREMENT PLAN
The following brief description of the Weld County Retirement Plan (Plan) is
provided for general information purposes only. Participants should refer
to the Plan agreement for more complete information.
A. General -- The Plan is a defined benefit pension plan covering
substantially all permanent full-time employees of Weld County
(County) . Established in 1969, the Plan provides for pension, death
and disability benefits.
B. Pension Benefits -- Under the Plan, upon normal retirement employees
are entitled to a monthly benefit of one-twelfth of 2.1% of the
employee's final average annual compensation (36 highest paid
consecutive months of credited service during last 10 years of
service) , multiplied by the total number of years of credited service.
A member shall be eligible for the Rule of 80 Early Retirement after
age 55 if the sum of his age plus credited service equals 80 or more.
Employees with 10 years of service who retire after age 55 but before
their normal retirement date who do not qualify for the Rule of 80 will
receive reduced benefits. Employees may elect to receive benefits by
one of the following alternative methods:
1. Joint and Survivor Benefit
2. Life and Term Certain Benefit
3. Social Security Adjustment Option
4. Lifetime Benefit Option
C. Death and Disability Benefits -- If disability occurs before normal
retirement age and the employee is eligible for Social Security
Benefits, the monthly benefit is the normal retirement benefit which
would have been payable at age 65, based upon credited service and
compensation prior to disability.
If a participant dies before age 55, his accumulated contribution will
be paid to his beneficiary or estate. In the event a participant with
10 years of service and who is also between 55 and 65 years of age
dies, a monthly benefit of 60% of the monthly retirement benefit earned
by the participant prior to his date of death is payable to his spouse.
If the employee is not married, his accumulated contributions will be
paid to his beneficiary or estate.
D. Vesting -- A plan amendment effective January 1, 1979 provides that if
an employee terminates prior to his normal retirement age and before
870087
POLICIES AND P OCEDURES
/ � '.�
I �I � � Section General Administration
WIDcSubject Description of Weld County Retirement Plan
COLORADO Date 2/25/87 Page 31
he has six years of service to the County, he will be entitled to a
termination benefit of his accumulated contributions as of the date of
termination. If an employee terminates after six years of service, he
may elect to either withdraw his accumulated contributions or to
receive benefits based upon the following vesting schedule at his
normal retirement date or at age 55.
Completed Years Percent of Earned
of Service Benefit Vested
Less than 6 0%
6 50%
7 75%
8 or more 100%
For 1978 and prior years, if an employee terminated prior to normal
retirement age and before he had eight years of service to the County,
he was entitled to a termination benefit of his accumulated
contributions as of the date of termination. If an employee terminated
after eight years of service, he could elect to either withdraw his
accumulated contributions or to receive benefits based upon the
following vesting schedule at his normal retirement date or at age 55.
Completed Years Percent of Earned
of Service Benefit Vested
Less than 8 0%
8 50%
9 75%
10 or more 100%
Effective January 1, 1987, employee contribution to the retirement
fund is 6%. This amount is matched by the County.
870087
POLICIES AND P ) C E D U R E S
/
''$' r Isi Section General Administration
Subject Use of Conservation Trust Funds
COLORADO Date 2/18/87 Page 61
USE OF CONSERVATION TRUST FUNDS
By resolution on November 13, 1984, it shall be the policy of the Board of
County Commissioners of Weld County that the criteria for the use and
allocation of Weld County Conservation Trust Funds shall be as follows:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld
County.
3. Projects must contribute to and complement the economic
development activities of Weld County.
4. Projects must have a county-wide impact or significance.
5. Funds used for local community projects must have substantial
local support and matching local funds.
6. Outside of existing county parks no operating funds shall be
contributed to projects.
870087
POLICIES AND PICEDURES
►A ` r 14t+ Section General Administration
WIID Subject Official Recognition and Proclamations
COLORADO Date 9/15/86 Page 78
OFFICIAL RECOGNITION AND PROCLAMATIONS OF
SPECIAL EVENTS, CAUSES, AND CELEBRATIONS
By resolution on September 15, 1986, it shall be the policy of the Board of
County Commissioners of Weld County that they will only issue special
proclamations and resolutions for recognition of events, causes, and
periods of celebration for subjects specifically and directly affecting
Weld County government.
870097
POLICIES AND P OCEDURES
�� 1 Section General Administration
Subject Suspension of Operations on Uneconomical Oil & Gas Wells
COLORADO Date 11/19/86 Page 79
SUSPENSION OF OPERATIONS ON UNECONOMICAL OIL AND GAS WELLS
By resolution on November 19, 1986, it shall be the policy of the Board of
County Commissioners of Weld County that the Board of County Commissioners
may grant the operators of oil and gas wells on Weld County leaseholds the
opportunity to temporarily suspend operation on those wells that are, in
the operator's opinion, uneconomical to produce.
The suspension may be granted by the Board on receipt of a proper request
for the same. The Board will, however, review such request on a
case-by-case basis and will grant or deny the request as warranted.
The suspension will be granted for a term of one year from the next
anniversary date of the said oil and gas lease, subject to renewal if
appropriate.
The request for suspension of production shall include the following:
1. The production costs associated with the well(s) and the current
production and revenues received for the production and other
reasons justifying the request for suspension.
2. A listing of all working interest parties in the leasehold
(attach Division Order if applicable) .
3. A plat showing the amount of production from the well(s) and
current production from other producing wells of non-county
ownership in the reservoir (identify operator of non-county
production) .
4. Proposal of lessee, if required, to protect County mineral lands
from drainage by adjoining wells located on non-county lands.
The Board of County Commissioners of the County of Weld will not entertain
a waiver of the shut-in royalty or per-acre lease rental provisions of its
oil and gas leases.
870087
POLICIES AND POCEDURES
p
Section General Administration
Subject Work Release Program
COLORADO Date 11/17/86 Page 80
POLICY FOR ACCEPTING INDIVIDUALS SENTENCED
FROM OTHER JURISDICTIONS INTO THE
WELD COUNTY JAIL WORK RELEASE PROGRAM
As a general practice, accepting individuals into the Work Release Program
sentenced from other jurisdictions is discouraged. However, in order to
promote positive relationships with other law enforcement agencies and the
community, these individuals can be accepted at the Work Release
Supervisor's discretion and only under the following conditions:
1. Travel to the place of business from the Weld County Sheriff's
Office must not exceed 60 miles and this distance must be equal
to or less than half the distance that the individual would be
required to travel if he were traveling from the jail at the
other jurisdiction.
(NOTE: This will preclude a situation where WCSO accepts a
person from Colorado Springs who works in Denver. Since the
distance to the job site from either jail is the same, there
would be no advantage to this arrangement.
2. Space must be available in the Work Release Program.
3. A. The sentencing Judge and the Sheriff's Office at the other
jurisdiction involved must agree that if the individual is
removed from the program because of an infraction or failure
to pay fees, the individual will be transported to the jail
in the original jurisdiction to finish his mittiums. This
condition must be stated on the mittimus before the
individual will be accepted into the program.
B. The Work Release Supervisor will be responsible for
coordinating this aspect of the agreement with the court and
the other law enforcement agency.
4. A. In order to recover the cost of housing an inmate from
another jurisdiction, Work Release fees will be $100.00 per
week, to be paid as follows: $200.00 on day of entry into
the program (of which $100.00 applies to first week and
$100.00 applies to last week of program) , and $100.00 every
week thereafter until total fees are paid up. Failure to
pay fees will result in removal from the program.
870087
P 0 L ICI E S AND P OCEDURES
" � . Section General Administration
Willie Subject Work Release Program
COLORADO Date 11/17/86 Page 81
B. Adhering to a payment schedule such as this will ensure that
an individual always has Work Release fees paid up to a
minimum of one week in advance. If an individual is removed
from the program due to a rule infraction or failure to pay
fees, any money that has been paid in advance will not be
refunded. Instead, money paid in advance will be used to
defray the cost of transporting the individual back to the
Sheriff's Office at the original jurisdiction.
5. In order to limit supervision problems, individuals who have
employment that requires frequent travel, irregular hours, or no
established place of business where supervisor or the individual
can be contacted, will not be accepted.
6. Individuals accepted must comply with all other WCSO regulations
as described in the inmate handbook and the Work Release rules.
870087
POLICIES AND POCEDURES
l e
(il
a 4CtiSection Safety and Insurance
WIIDe Subject Fleet Safety
COLORADO Date 2/18/87 Page 34
FLEET SAFETY
7. 1 DRIVER SELECTION - Driver selection is done by the department
supervisor, Personnel Director, and the Safety Officer.
7.1.1 County vehicle driver qualifications:
A. A valid Colorado driver's license of the proper class.
B. A clean traffic record.
C. Passing of an eye test.
D. Successfully passing of a road test administered by the
supervisor or a qualified operator. (See Exhibit 9) .
E. Understands that seat belts are to be used while
operating County vehicles.
F. Successfully completes the County's defensive driving
course on an annual basis.
7.2 PREVENTIVE MAINTENANCE - Operators of County vehicles will perform
checks before and after the operation of a vehicle. Checks include
tires, gas, oil, radiator, windshield (wiper and washer) , brakes (hand
and foot) , and all safety equipment. The Equipment Services Manager
will maintain records on all vehicles to ensure identification of
required maintenance. Fire extinguishers will be provided and mounted
in all County vehicles by the Equipment Services Manager, and will be
checked out during the regularly scheduled preventive maintenance
inspection.
7.3 REPAIR OF VEHICLES INVOLVED IN AN ACCIDENT: The following procedure
must be followed in order to get a vehicle involved in an accident
repaired. (This procedure includes windshield repair, also.) :
1 . When an accident occurs a department representative should notify
Personnel at 356-4000, extension 4234 immediately.
2. The driver and department must submit an accident report to
Personnel within one (1) work day.
870087
-- POLICIES AND POCEDURES
1aa .a Section Safety and Insurance
Subject Fleet Safety
COLORADO Date 2/18/87 Page 34.1
3. If a County owned vehicle needs repair, it is the driver's
department responsibility to get at least three repair
estimates. A department representative will contact at least
three vendors provided by the Controller and either get their
repair estimates directly, or have the repair estimates sent to
Personnel. Be sure and advise the vendors that the work will be
billed to Weld County, P.O. Box 758, Greeley, Colorado 80632,
ATTN: Personnel.
4. When all three estimates are received by Personnel a
determination will be made as to who will do the repair work.
5. Once the vendor has been determined, if the vehicle is operable
the driver's department will be notified and should drive the
vehicle to the vendor. If the vehicle must be towed, contact the
Controller to arrange towing with either ARA or a private
provider.
6. Once the vehicle is repaired it shall be the driver's department
responsibility to pick-up the vehicle and inspect the vehicles
repair work. If work is complete, the vehicle can be put back
into use.
ARA Fleet Services are not responsible or involved in the insurance
repair work on vehicles. The only contact that they will have is if
they want to submit an estimate on the work.
870087
POLICIES AND PJCEOURES
Section Purchasing Policies and Procedures
Subject Expenditures Not Requiring Requisitions
COLORADO Date 2/18/87 Page 15
10. Telephone. Regular telephone bills, telephone answering service.
11. Transcripts. Transcripts for the District Attorney, County
Attorney, or other county offices.
12. Utility bills. Monthly charges for electrical, water, gas
(including propane) service.
13. Insurance Claims. Payment for insurance claims paid out of the
Insurance Fund under the county's protected self-insurance
program.
14. Library Books. Publications, books, magazines, or published
materials.
15. Personal Services Contract. Personal services previously
approved as specified on page 16.
16. Vehicle Fuel. Gas, diesel, and propane, including fuel for rented
aircrafts.
17. Maintenance agreements. IBM, Xerox, office equipment, etc.
18. Towing. Vehicles towed by Sheriff or emergency towing of
county vehicles.
19. Medical and Fringe Benefit Claims. Payment made for insurance claims
or flexible benefit accounts.
20. File Processing: Charges paid for the processing of film by
departments.
ROUTING OF VOUCHER AND INVOICES ON EXPENDITURES NOT REQUIRING REQUISITIONS
An original and a remittance copy of the invoice, if required, plus a
properly completed county voucher input form must be forwarded to the
Accounting Department.
A copy of the invoice should be retained in the files of the using
department and marked with the date submitted to Accounting for payment.
Department head or authorized signature must appear on the voucher form.
870087
POLICIES AND P OCEDURES
7:91ti
€I *
"Pi Section Purchasing Policies and Procedures
Subject Expenditures Not Requiring Requisitions
COLORADO Date 2/18/87 Page 15.1
Note: Employees of Weld County must furnish the vendor with the name of
the department making the purchase. DO NOT sign a sales slip with employee
name and Weld County. BE SPECIFIC. Example: John Doe, Data Processing
Department, Weld County.
870087
I-6
POLICIES AND P OCEDURES*a Section Building and Grounds
Subject Table of Contents
COLORADO Date 2/18/87 Page 1
TABLE OF CONTENTS
GENERAL POLICIES 2
PARKING 3
CENTENNIAL CENTER AND COURTHOUSE AFTER HOURS 5
MISSILE SITE PARK 6
RENTAL POLICY 7
ENERGY CONSERVATION 12
ACCESS OF HANDICAPPED TO ALL WELD COUNTY BUILDINGS 13
MAINTENANCE OF COUNTY FACILITIES 14
LOST AND FOUND 15
SMOKING IN COUNTY BUILDINGS 16
870087
POLICIES AND POCEDURES
�'}
,iQ{SC,11
Section Buildings and Grounds
WIi P e Subject Smoking in County Building
COLORADO Date 12/25/85 Page 16
SMOKING IN COUNTY BUILDINGS
The Board of County Commissioners of Weld County adopted the provisions of
Chapter 9.48 of the City of Greeley Municipal Code relating to smoking in
public places for all Weld County buildings located within the City limits
of the City of Greeley. The following policy went into effect on December
25, 1985:
1. No smoking is allowed in any public place or common areas in Weld
County buildings located within the City of Greeley.
2. Smoking is authorized in said buildings in fully enclosed offices
or rooms occupied exclusively by smokers, even though the offices
or rooms may be visited by non—smokers.
3. Designated smoking areas:
A. Centennial Center: Solarium, second floor.
B. Engineering Building: Those areas designated by the
Director of the Weld County Road and Bridge Department and
by the Weld County Engineer.
C. Walton Building: Those areas designated by the Director of
the Weld County Department of Social Services.
D. Health/Human Resources: Those areas designated by the
Director of Weld County's Health Services and by the
Executive Director of the Department of Human Resources.
E. Extension Offices: Those areas designated by the Extension
Director.
F. Ambulance: Those area designated by the Director of
Ambulance Services.
G. Head Start/Supplemental Foods Building: Those areas
designated by the Executive Director of the Department of
Human Resources.
870087
POLICIES AND POCEDURES
rye
`\ Artat Section Buildings and Grounds
WIiBc Subject Smoking in County Buildings
COLORADO Date 12/25/86 Page 17
4. Signs will be posted by the Buildings and Grounds . Department
throughout all Weld County buildings located within the City of
Greeley in accordance with the requirements of Chapter 9.48 of
the City of Greeley Municipal Code.
5. The Weld County Personnel Office shall maintain a complete copy
of said City of Greeley Smoking Ordinance.
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870087
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