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B 1073 REC 02013318 06/13/85 12 : 10 $0. 00 1/005
F 0052 MARY ANN FEUERSTEIN CLERK & RECORDER WELD CO, Co
AR2013318
ORDINANCE NO. 118-E
IN THE MATTER OF AMENDING SECTIONS OF ORDINANCE NO. 118-C
CONCERNING WELD COUNTY PERSONNEL POLICIES
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF WELD
COUNTY, COLORADO, THAT SECTIONS OF ORDINANCE NO. 118-C IS AMENDED
AS FOLLOWS :
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners has the power and
authority under the Weld County Home Rule Charter and the Colorado
County Home Rule Powers Act, Article 35 of Title 30 , CRS, as
amended, and in specific , under §30-35-201 (7) , CRS , as amended, to
adopt by ordinance, personnel policy, rules and regulations for
the County of Weld, and
WHEREAS, the Board of County Commissioners of Weld County
repealed Ordinance No. 118 , as amended, on January 2 , 1985 , and
re-enacted said Ordinance with Weld County Ordinance No. 118-C,
and
WHEREAS, the Board of County Commissioners of Weld County
hereby finds and determines that there is a need to amend certain
sections of Weld County Ordinance No. 118-C and that this
amendment to Ordinance No. 118-C is for the benefit of the health,
safety, and welfare of the people of Weld County.
NOW, THEREFORE, BE IT ORDAINED by the Board of County
Commissioners of Weld County, Colorado, that the following
sections of Weld County Ordinance No. 118-C are amended as
follows:
Delete all of the section entitled, "Hours of Work, Shifts,
Schedules, and Rest, " and contained on pages 23 and 24 of the Weld
County Personnel Policy Handbook, and add the following:
950709
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F 0053 MARY ANN FEUERSTEIN CLERK & RECORDER WELD CO, CO
PAGE 2
ORDINANCE NO. 118-E
HOURS OF WORK, SHIFTS, SCHEDULES, OVERTIME, AND REST PERIODS
WORK WEEK AND WORK DAY
All full time county employees will normally work a 40 hour week.
Proper scheduling may require employees to work more (or less)
than 8 hours in one day in order for a department to be more cost
effective and to better serve the public. Normal hours are 8 : 00
a.m. to 5 : 00 p.m. , Monday through Friday; however, the hours may
vary depending upon department needs. The normal work week begins
at 0001 Sunday and runs through 2400 on Saturday. Departments
have the option of establishing their own work week to fit their
needs. This information will be provided to Personnel and
Accounting. County employees are to report to assigned work sites
in order to begin work at designated starting times.
SHIFT WORK
Some departments are required to remain open 24 hours per day, 7
days per week -- the Sheriff' s Office, Ambulance, Computer
Services, Buildings and Grounds, and Communications. Employees in
those departments will be required to work the established shift
during a 24 hour period. In an emergency situation an employee
may be required to work more than one shift in a 24 hour period.
ON CALL STATUS
To provide necessary county services, various departments, as a
condition of employment, require employees to be on call. If
compensation is required under the Federal Fair Labor Standards
Act (FLSA) , appropriate compensation methods will be developed, at
the request of the elected official/department head, by the
Personnel Department and will be submitted to the Board for
approval.
EMPLOYEE FLSA STATUS AND WORK SCHEDULING
All Weld County employees will be classified in accordance with
the Fair Labor Standards Act as exempt or non-exempt from the
overtime provisions of the act. Consult Personnel as to the FLSA
status of employees. Each department head/elected official shall
prepare a schedule designating the hours each employee in his
department shall work as well as the established work week for the
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F 0054 MARY ANN FEUERSTEIN CLERK & RECORDER WELD CO, CO
PAGE 3
ORDINANCE NO. 118-E
department. Work by an employee at times other than those
scheduled shall be approved in advance by the department
head/elected official or, in cases of unforeseen emergency, shall
be approved by the department head/elected official after the
emergency work is performed.
ACCRUAL AND COMPENSATION FOR OVERTIME
With the exception of the Sheriff ' s Department and Ambulance
Services Department, all non-exempt employees who work more than
40 hours in their established work week will be compensated at one
and one-half their normal rate . Sheriff ' s Department and
Ambulance Services non-exempt employees are covered under public
safety employee criteria exemptions of the FLSA and contained in
departmental supplements.
A. All overtime will be approved by the department head/elected
official in advance, except in emergency situations. No
non-exempt employee shall receive compensation for overtime
unless such overtime has been approved in writing by the
department head/elected official as set forth above.
B. All non-exempt employees are required to complete a time
accounting sheet for each pay period. Pay cycles may vary
but county pay periods will remain the 16th of the month thru
the 15th of the next month, payable on the last working day
of the month. Time accounting sheets will be submitted to
Personnel for review prior to being submitted to accounting
for filing. The time accounting sheet is not a pay document.
Any exception to normal pay, e.g. , overtime, sick, vacation,
military, worker' s compensation, personal leave, etc. , will
be annotated on a regular time sheet and attached to the time
accounting sheet. The time accounting sheets , submitted to
Accounting, will be retained for a three year period.
COMPENSATION FOR OVERTIME WORKED
A. Exempt Employees - exempt employees, as classified by the
Fair Labor Standards Act, receive absolutely no overtime.
Weld County does not accept any responsibility to pay for
hours worked in excess of 40 during an established work week.
B. Non-Exempt Employees - non-exempt employees, as classified by
the Fair Labor Standards Act, accrue overtime at the rate of
11 times for all time worked over 40 hours in a normal work
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F 0055 MARY ANN FEUERSTEIN CLERK & RECORDER WELD CO, CO
PAGE 4
ORDINANCE NO. 118-E
week. Non-exempt employees may be compensated for overtime
worked as follows:
1 . Compensatory Time - compensatory time for overtime
worked may be used as long as it is awarded during the
same pay period that it is earned in. For example, a
non-exempt employee works 41 hours in a work week. The
overtime liability is 11 hours. The next week, which is
in the same pay period, the supervisor gives the
employee 11 hours off. The overtime liability is
eliminated.
2 . Overtime Payment - all overtime earned by non-exempt
employees will be paid if, at the end of the pay period,
an overtime liability exists. The overtime will be
documented on the time accounting sheet. A regular
county time sheet will be completed and the accrued
overtime paid.
TIME WORKED
All time worked for non-exempt employees will be recorded and paid
in accordance with the Fair Labor Standards Act. Questions
regarding work time and the Fair Labor Standards Act should be
addressed to Personnel.
Any paid time not actually worked should not be counted for
overtime compensation purposes, e.g. , sick vacation, holidays,
personal leave days, etc.
MEAL HOURS
Employees working an 8 hour day may receive, as scheduled by the
department head/elected official, 30 to 60 minutes for a meal.
Time of day may vary based on shift schedules and as supplemented
by departments. Meal time not taken may not be accumulated or
used at the beginning or end of the day. Any break of 30 minutes
or more duration shall not count towards time worked.
BREAKS
At the supervisor' s discretion , employees working 4 consecutive
hours may be granted one 15 minute break if it does not disrupt
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F 0056 MARY ANN FEUERSTEIN CLERK & RECORDER WELD CO, CO
PAGE 5
ORDINANCE NO. 118-E
work flow. Breaks not taken may not be accumulated or used at the
beginning or end of the day or in conjunction with meal hours .
BE IT FURTHER ORDAINED that this Ordinance No. 118-E is
declared to be an emergency ordinance under the provisions of
Section 3-14 of the Weld County Home Rule Charter, because there
is an immediate need for the policies and procedures contained
herein to govern the Weld County Personnel System.
NOW, THEREFORE, BE IT ORDAINED by the Board of County
Commissioners of Weld County, Colorado, that Ordinance No. 118-C
be, and hereby is , amended as stated herein, effective June 12 ,
1985 .
The above and foregoing Ordinance No. 118-E was, on motion
duly made and seconded, adopted by the following vote on the 12th
day of J , A.D. , 1985.
r--,* BOARD OF COUNTY COMMISSIONERS
ATTEST: ' " i '"f'^ v � ! n WELD COUNTY, COLORADO
I4iWeld SC•u ler 'nd Recorder A/At, per1
and forrthe Board J ine Jo nson, Chairman
By: `C ` Q /Vi3t Ynwv/
Dep�" . :�: my C1 rk ene�R Brantner, Pro-Tem
PPRO D AS T G, �,��
OL AG C. W. '1/
County Attorney Gc 3� ac' ' , /
i-,
07, sy,,,dI
Frank Yamag
Read and Approved: June 12 , 1985
Published: June 13 , 1985
Effective: June 12 , 1985
Assimmws e «. 1N hetua..
In t '.v' s ,n yYee Meer
' -1" . "111. n tn
' AFFIDAVIT OF PUBLICATION
OO TY E O of i.i .. 4.-. �., e
All hill,time County emplo eaa 2 Oe i Payment — all
BE IT ORDAINED BV will m( work, a 40 dour overtime;lamed by nonexempt / THE JOHNSTOWN STO W N BREEZE
I BOARD OF COUNTY CO s t. �� �setWng star -employees will be paid if, at the STATE OF COLORADO 1
STONERS OF WELD COUR , regwre em work mere end of Me pay period, an
i COLORADO, THAT SECTIONS Ior UM Stem' 8 MS Moms day overtime liability exists The 1 Sts
OF ORDINANCE NO. 118-C IS In groan a deSgttnent to be overtime will be documented on
AMENDED AS FOLLOWS: more t OftsceiveihRI.to better the time over-
accounting sheet A' COUNTY OF WELD i
% dery thly..eublic.' hours , rpuMr county time sheet will be I, Clyde Briggs, do solemnly swear that I
' WHEREAS, the Board. W are 8:00 am, b pm, completed and the accrued C�ppunty commisawrr to 4I "Ed MOIRIIIMroughF r, time paid. am publisher of The Johnstown Breeze;
County, Colorado, pureOeM to the'l[ours may varri nding
Colorado statute and the WOO uporrraaandddststst-defilement The -WIRI WORKED that the same is a weekly newspaper
County Home Rule, rtat,.i$ clerk weskit lets at printed, in whole or in part, and published
vested with the alt St S and througphh MI sine.worked for non-exempt
administering the affairs of aid 2400 My Saturday. ante employees will be recorded bow in the County of Weld, State of Colorado,
County, Colorado, see have the option of�blishing .pale in accordance with the Fair and has a general circulation therein, that
their owe work week to fit their Labor Standards Act d the F e
WHEREAS, the -.Boners of needs This Informal* will be regarding work time and the Fek said newspaper has been published
County.Commissioners ,has NW Provided to personnel and Labor Standards Act shored'be
poster and authority under the AccouMing. County employees addressed to Personnel. continuously and uninterruptedly in said
Wee Count Home Able Charter are to report to ed work )' County of Weld for a period of more than
and the Colorado �trrity SHapmet Mtn In order to gf isee at Any paid o time not actually
Rule Power Act, Ammo SE Of- designated starting roes, worked should not be counted fifty-two consecutive weeks prior to the
'Ingspeeoillc underr amended,� SHIFT WORK fora overtime
e.g., sicknxetvaca first publication of the annexed legal notice
CRS as amended-to adopt-by- holidays,o personal leaveAaye, or advertisement; that said newspaper has
ordinance,personnelMANY,,Nlee Some departments are required eta
and regulations for the Courtly Of to remain open 24 hours per day, ' been admitted to the United States mails as
Weld, and 7 days per week — the Sheriffs NEAL HOURS second-class matter under the provisions of
Office, Ambulance, Computer
WHEREAS, the Board of Services, Buildings a 'Grounds," Employees working an 8 hour the Act of March 3, 1!379, or any
County Commissioners of Weld and Communications; ployeea day may receivses scheduled by
County repealed Ordinance YNOg. myygorse depart t will be the department head/elected amendments thereof, and that said
1985as amended,
dntlee-enacted on d Yid shift duriuired ng a 24 work the established period. In --official,T3 etoof d minutes for
f vary n@wSpaper is a weekly newspaper duly
Ordinance with Willd County an emergency situation regq an based on shift schedules end as qualified for publishing legal notices and
Ordinance No t18.O, and employee
coe a than one shift 4 " Meal M1me reef takentlear meot w advertisements within the meaning of the
WHEREAS, the- Board at hour period, accumulated or used at the laws of the State of Colorado.
County Commissioners of We bginning or end of the day. Any
County hereby finds) andeadettea ON CALL STATUS • break of 30 minutes or more That the annexed legal notice or advertise-
mines certain there is
of WNd To provide necea• county duration
et1wworkeai not count towards meet. was published in the regular and
County Ordinance Mo 118-0 end services,various dep.�ni ienta as entire issue of every number of said weekly
that this amendment to a condition of employment, BREAKS
ance No. 118-C Is-for the require employees to be on call newspaper for the period of ..f.. consecu-
ofthehealth, safety and we are If compensation is', required At the supervisor's discretlen, tive insertions; and that the first
of the people of Wald County- under the Federal,Few Labor employees working 4 consecu-
Standards.•Act IFLsly; apppropri tive hours may be granted one publication of said notice was in the issue of
ORDAINED'
RE ORE, SE IT ate developed,0t methods Will 15 minute break if it does not said newspaper dated z 1 , Ail 197.j,
re op request of disrupt work flow. Breaks not
county Commssioners of Weld the elected offigtelJdepartment taken may not be accumulated or and that the last publication of said notice
Count 1/4 Colorado,: Mat MO head; by the Personnel Depart- used at the beginning or end of
fellow sections Of Weld mentant.approsubmEtridtothe the day or in conjunction with was in the issue of said newspaper dated
County- rasfoce pa,118;e VP Board for.approval meal hours.
amended as follows: A.D. 19
�e ENPLOBIR •FL STATUS -- BE IT 'FURTHER ORDAINED In witness whereof 1 have hereunto set
Delete all of 'Me S ipn AND WOON NCH yin that this Ordinance No. 118-E is this i 7
entitled "flours of Works declared to an emergency my hand ( . . day of .•1.am 1—C.---
Etch
and 'Rest, Ail Weld County Employees will - ordinance under the provisions of A.D. 19 C.c
santcn ppos,glgnesty and 2A M be classified In accordance with Section 3-14 of the Weld County
the Cory Per the Fair Labor exemprd!'Agl as Home Rule Charter, because
for
pow adobes* and exempt or"^on-exempt,iron the there is an immediate need for
!MIMSpS+ , ;_ overtime Personnel
M the act the e and procedures
- COMM Personnel as to the contained herein to govern the //fI! —'�
', FLSA statue of head/
yy� . Bach Weld County Personnel System. •• / Publisher
Shall Prepare 4 schedul doaig- NOW, THEREFORE, BE lT
mating the%Sure each employee ORDAINED by the Board of
in Ms department,shell work as •, County Commissioners of Weld
well as the estafgMhml work County,Colorado,that Ordinance Subscribed and sworn to before me, a
—week for the d�partryiens Work Na 118-C be, and hereby is,
. by an mplo employee s County of
than those schedule&-sit other amended ae stated herein,Notary Public in and for the all be effective June 12, 1985.
approved in advant;e by-the Weld, State of Colors/rloyrhis �... day of
department head/elected official The above and foregoing `. C {.-, A.D. 19"r7 J
or, in cases of unforeseen Ordinance,No. 118-E was, on ''
emeadenel;-ahatt•be AOtteea try-- motion duly MIKIS.and seconded,
the lrt department head/electedwork
adopted bay o following vote on "'2� /� u
official tar the emergency work the 12th day a June,follow AD., 1985. C}��_
ACCRUAL AIM Cp�►ENM- Notary Public.
170N FOR OVERT .
With the excepilon of the
Sheriffs Department Der and Ant all ivi commission ex Tres ...k, .r;,.i2'
non-exempt e services o eeswh nL work
Y .
reemploye rs.tsin work
more than 40 hours in their
established work week will be `d S=�ut� V i;1 ,n.ve-ue
their or one and one-halfhni,nv'ovn,. ') �' -,..it,
Department normal rate. uce
Devices n and Ambulance
lo
a cv non-exempt safety
are m coYvered under public
thePl°FLLSAee �and exemptions
%apnttirin As of
s•
departmental supplements,
ATTEST: Mary Ann FeueraWn
Weld County Clerk and
Recorder and Clerk
to the Board
By: Debbie Campbell ;
Deputy County Clerk
BOARD OF TY
C WEMDOLS
n/a/ Jacqueline i1 INh
Chairman
Alt Gene R. Brantner,- 01041a
/e/ C. VW Shy
A.MI saws MN be approved /s/ Gordo§ taw
=rennet 4laatyalagsd APPROVE
AB TO Frank FTO�
e ti-situations- No ns° nan-n
B eNA employee shall- receive , County Attorney
Boer lraation for overtime
such overtime has been Ahead,.and Approved: June, 12,
In writing by the 985
hhad/elected official published: June 13, 1985
at,inAbove. Effective: June 12, 1985
fa AN Rbn-ekem t employees in the Johntown Breeze --
P are- - -
to complete a time
g sheet for each pay
kin
cycles may vary but
pay periods wilt remain
t of
the month thruu the -.
on the last woxrkjinng day of the
swede Time'accounting sheets
will Die Submitted to Personnel
for Natsw prior to being sub-
to accounting for filing.
accounting sheet le not ,
cument.Any execration
to a
pay,e.g.,overtime,sick,
military, workers corn-
personal leave, etc.,
nnotated on a regular
tens t 9wet and attached to the
time dOcounting sheet. The time
Accounting,will be retained or a
three far period.
COMPSNSATION FOR OVER-
TIME WORKED
A Earlept Employees
exempt employees as classified
by the Fair Labor Standards Act,
receve absolutely no overtime.
Weld County does not accept
any-responsibility to pay for
hours worked in excess of 40
during an established work week.
B. Raa.*Yaempt Employe*. —
non-exempt employees,as classi-
fied by the FSir Labor Standards
Act, accrue overtime at the rate
of 11/2-times for all time worked
over 40 hours in a normal work
week Non-exempt employees,
may be compensated for over-
'time Worked a1 follows:
1. CYmpeneatery 'Time -
Compensatory time for overtime
worked may be used as long as it
Is awarded during the same day
period-that it is earned in. For
examworks 41 ahoours in Na workpweek
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