HomeMy WebLinkAbout861020.tiff X77/ mtm®RAnDun i
Jackie Johnson, Chairman
WIIDc. ro board of County Commissioners Dote_October 20s 19$6
COLORADO From Walter J. Speckman, Executive Director, Human Resources
subec Agreement for Supplemental Food Program
Enclosed for Board approval is an agreement by and between the Board
of County Commissioners of Weld County, Colorado and the Colorado
State Department of Social Services. This agreement covers the
certification for and distribution of food commodities under the
Commodity Supplemental Food Program for high risk health groups.
This is a continuing agreement.
If you have any questions, please call me.
r.�otiO41 i 8610)o
-54-
13 .110 . 301
•
COLORADO STATE DEPARTMENT:
OF SOCIAL SERVICES
DENVER, COLORADO 80203
Agreement Covering Certification for and Distribution
of Food Commodities Under the Commodity Supplemental ..
Food Program for High Risk Health Groups
This Agreement is made this 1st day of October _
19 86 by and between the Board of County (?uflmis'sioners of Weld County •
Colorado (hereinafter referred to as the "Local Agency") and the
Colorado State Department of Social Services, 1575 Sherman Street,
Denver, Colorado 80203 (hereinafter referred to as the "Department" ) .
•. Whereas , the Department is distributing agency under contract with
the United States Department of Agriculture (herinafter referred to as
"Agriculture" ) to serve as the State Distributing Agency for USDA Donated
Foods under the Commodity Supplemental Food Program. The contract with
Agriculture is subject to all Federal Laws and Regulations. Agriculture
• controls the amount and types of food commodities available to the
Department and under the provisions of law and Federal Regulations ,
Agriculture prescribes the policies and procedures for certifying eligible
persons, the issuance of available foods to eligible persons and the
policies and procedures for allocation of administrative expense funding
to the Department for payment to the Local Agency.
Now therefore , in consideration for receiving such donated food
commodities as the Department may from time to time make available and in
consideration for receiving administrarive expense funding which the
Department may receive and distribute to Local Agencies as prescribed by
Agriculture , the parties hereto, agree as follows:
55-
- '_'3 . 910 . 301
(Cont. )
• 1 . The Local Agency shall as a condition of receiving supplemental
foods for distribution to authorized recipients and administrative
expense funding to cover a portion of the administrative costs
determined necessary to support program operations agree to
accomplish the following:
a. Comply with the requirements of Part 247, Chapter II , Title 7
of the Code of Federal Regulations as they are set forth in
that part of the Department's plan of program operations and
administration, which pertains to your local agency as
approved by Agriculture. This plan of program operations and
administration is hereby designated as a part of this
agreement.
. b. Establish, either through direct operations or through an
acceptable contract, approved by the Department for a system
of food distribution which will provide adecuate facilities
for the receipt, handling, storage and distribution of
supplemental foods to duly authorized recipients. Procedures
and facilities will be such as to -assure proper safeguards
against damage , spoilage, theft, or other loss.
In case food is found to be spoiled or damaged to the extent
that it is not fit for human consumption, the local agency
will obtain a certificate from an appropriate State or local
health authority to confirm its condition and will notify
the Department of the loss and obtain disposition instructions
prior to disposing of the food items.
c Reimburse the Department for the value of food lost due to
fault or- neglignece on the part of its employee' s and agents .
-5G-
11 . 910 . 301
(Cont . )
d . Persons certified for and receiving Commodity Supplemental
Foods -shall not be required to make any payment in money ,
materials, or services as a condition of being certified
for and receiving these foods nor will they be solicited
voluntary cash contributions.
e . Comply with the requirements of Title VI of the Civil
Rights Act of 1964 and Agriculture 's regulations concerning
nondiscrimination including the gathering of necessary data
and reporting of participation by the appropriate racial
and ethnic code:
f . Allow representatives of the Department and/or Agriculture
to inspect and audit all records , including financial records ,
• and reports and inspect facilities used in handling and
storing food at any reasonable time.
g . Maintain accurate and complete records with respect to its
activities under the program as specified by the Department .
Such records shall be retained for a period of three (3 )
years from the 'close of the Federal fiscal year to which
they pertain. -
h. Assure that nutrition education will be provided to all
recipients of the Commodity Supplemental Food program.
i. Advise all recipients of the itrportance of health care and where lc -'-
-income persons can obtain such care.
2. It is mutually agreed that this contract is binding upon the present and future
elected or employed officials of the Irral Agency and the Department.
3. This Agreement is to become effective on the date of approval by the Dcecutive
Director of the Dep rtmment or his designee as shown below, and shall remain in
effect until terminated by either party. -,,.,
-57-
13.. 910 . 301
(Cont. )
Either the Local Ac,,,.-cy or the Department may rescind this
agreement at,any time b; thirty (30) day ' s notice in writing .
Upon such termination by either the Local Agency or the
Department, the Local Agency shall, at its expense, return all
unused Commodity Supplemental Foods and reusable containers in
its possession t_ such place within the State o€ Colorado as
may be designate by the Department.
Weld County Division -of Human' Resources
Name of Local Agency. •
Sic re d Tit f au TO izec
Repre entative of al Agency
Jacqueline Johnson, Chairman
Board of County Commissioners
ATTEST: } Q"
Weld County Clerk & Recorder STATE OF COLORADO
and Clerk to the Board DEPARTMENT OF SOCIAL SERVICES
,e
i
BY.; C 0 -<-2.: 7 -pu.,.
eputy County Clerk .
Date: Approved
EXECUTIVE DIRECTOR 5-,f_ - ,i -i
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