HomeMy WebLinkAbout860459.tiff RESOLUTION
RE: APPROVAL OF CHANGES TO THE BUDGET MANUAL AND INCORPORATION OF
SAID CHANGES IN THE ADMINISTRATIVE MANUAL
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Director of Finance and Administration has
prepared and presented to the Board of County Commissioners
changes to the Budget Manual dated May 1 , 1986 , and
WHEREAS, the Board of County Commissioners deems it advisable
to adopt the above changes to the Budget Manual dated May 1 , 1986 ,
and further, to incorporate said changes into the Administrative
Manual.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the above stated
changes to the Budget Manual be, and hereby are, adopted.
BE IT FURTHER RESOLVED by the Board that said changes to the
Budget Manual shall be incorporated into the Administrative Manual
and published by the Director of Finance and Administration for
dissemination to all County Departments.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 14th day of
May, A.D. , 1986 .
BOARD OF COUNTY COMMISSIONERS
ATTEST: y WELD COUNTY, COLORADO
Weld County Clark and Recorder �_ _ \ \• �. .�•
and Clerk to the Board J cqu- ��`T� r h s ` Chairman
►���� sir
BY: ij 1Jh a:�$' E. La y, Tem
Li
Deputy �nty (
APPROVED AS TO FORM: Gene . Bra ner
ir/VetA*
County At orney F
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Fl 000/ ee.l Co , 4:.m 860459
POLICIES AND PH CEDURES
Kikf!/ '
\ .► Section midget Mczylual.
Subject Budget Unit Request Summary
COLORADO Date 5/1/86 Page 4
BUDGET UNIT REQUEST SUMMARY
PURPOSE:
This form provides a tabular summary of the budget request, summary of
changes, next fiscal year's objectives, and workload measures.
INFORMATION TO BE COMPLETED BY THE DEPARTMENT:
1 . Heading: Provide the agency/department name, and the budget unit title
and number.
2. Actual Last Fiscal Year: Enter the appropriate amount for each budget
classification from the prior fiscal year. This information is
provided on the current budget computer print-out forms in your packet.
3. Budgeted Current Fiscal Year: Enter the current year allowed amount
for each budget classification. This information is available on the
budget computer print-out forms in your packet.
4. Requested Next Fiscal Year: Enter the total amount which is being
requested for each budget classification for the upcoming fiscal year.
5. Increase/(Decrease) : Subtract the current year allowed from the next
year request to determine the amount of change, and enter the amount.
Negative numbers should be shown in parentheses.
6. Summary of Changes: The summary of changes should take a "program"
perspective on the budget and should not be line-by-line. It should
describe the most significant changes and will generally cross budget
classifications. Consult the Director of Finance if you have any
questions or refer to past Budget Messages for examples.
8. Workload: This section should contain a summary of the major workload
units within the department. Identify significant workload
categories, and try to choose those that are related to your resource
needs. Report the number of units handled in the previous fiscal
year, the number budgeted and actually estimated handled in the
current fiscal year, and the number of units anticipated for next
fiscal year.
9. Routing: Forward the original and one copy of this form to the
Director of Finance, and retain at least one copy in the department.
POL. I CI ES AND Pr ' CEDURES
A V1\ . Section Budget Manual
Subject Budget Unit Request Summary Form
COLORADO Date 5/1/86 Page _5
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME:
BUDGET UNIT TITLE AND NUMBER:
ACTUAL BUDGETED REQUESTED INCREASEJOECREASE)
RESOURCES LAST FY CURRENT FY NEXT FY REQUESTALLOWED
Personnel
Services/Supplies
Capital/Credits
Gross County Cost
Revenue
Net County Cost
Budget Positions
SUMMARY OF CHANGES:
OBJECTIVES: •
ACTUAL ESTIMATED PROJECTED
ys/ORKLOAD MEASURES LAST FY CURRENT FY NEXT FY
Elected Otticiai/Department Head Signature
Wfi Cr)15 9
NEXT PAGE IS NUMBER 7
POLICIES AND Pi , C E D U R E S
ra Section R„ got. manual
IiiVcSubject pprsnnnpl Department Projected Expenses
COLORADO Date 5/1/86 Page 34
WELD COUNTY PERSONNEL DEPARTMENT PROJECTED EXPENSES
PURPOSE:
This form details each budget unit's staffing and fringe benefit projected
expenses required to fund the staffing request. The projected personnel
cost, at the request stage, will include current authorized positions and
their current cost. Increased salary expenses for the next fiscal year
will not be included in the request stage. A salary contingency amount
will be included in the budget in a lump sum amount without it being spread
to the various budget units. The purpose is to present to the Board the
current staffing pattern without the distortion of salary increases to
analyze the staffing level. After the Board has approved a salary increase
amount, the salaries will be updated to the next fiscal year level, and the
appropriations placed into the various budget units.
INFORMATION TO BE COMPLETED BY THE DEPARTMENT
If positions are deleted, they should be lined out on the projected
personnel expense form. If new positions are requested, they should be
written in at the bottom with a salary amount for each position entered
that has been provided by the Personnel Department. Once the adjustments
are made, a new total column should be ascertained for the next fiscal year
salaries, retirement, FICA, and insurance. These total amounts should then
be placed on the budget analysis report under requested amounts. As the
Board approves the positions, the Manning Document will be updated and a
copy provided to each department with an update of salaries with the salary
increase. Any new positions requested should be requested in accordance
with Section 12.1 — 12.4 of the Personnel Manual which states:
12.1 Annually at the Budget Hearings the Board of County Commissioners
shall determine the number of positions, by skill, authorized for each
department within the County. The Personnel Department will produce
the authorized manning document as established by the Board and
distribute to all County departments. These positions will be the
only authorized positions that will be filled by Personnel.
12.2 Additions ordeletions to the manning document will be authorized by
approval of the Board of Commissioners only. If a department wishes
to have authorized additional manning positions or upgrade a
classification, they will follow the following steps:
POLICIES AND P i C E D U R E S
iii {e Section midget Manual
VIiDcSubject Personnel Department Projected Expenses
COLORADO Date 5/1/86 Page 35
A. Forward to the Personnel Department a memo that explains the
reasons for the increase including all facts that cause the
change, why the work load cannot be absorbed within the current
work force, what organizational changes have been considered to
absorb the work load, the skill and skill level desired, a
complete job description for the new position, and a list of all
functions currently performed by the department in priority order
(most important function as number one and listing in descending
order) . Identify where the new function would fit within the
priority listing. Identify the number of employees by skill
associated with each function.
B. Explain what the effect would be if the addition or
reclassification was not authorized.
C. Explain the effect if the lowest priority function were to be
eliminated.
D. State whether or not the additional position or reclassification
can be absorbed within the current budget and explain.
E. Give the date you want the new position, if authorized, to be
filled by Personnel. All reclassifications approved will be
effective the first day of the first pay period of the new fiscal
year.
12.3 The Personnel Department will complete the request for a new position
or reclassification including salary and all benefits. The Personnel
Department will make an on-site evaluation of the department, working
with the department head to determine all alternatives possible to
solve the work load problem.
12.4 The Personnel Department will make a recommendation and forward to the
Director of Finance and Administration for review and comment, with a
copy to the department head. If the Director of Finance and
Administration determines a need to meet with the department head prior
to submitting the request and recommendation to the Board, he will set
up a meeting.
POLICIES AND Pi , CEDURES
&,' Section Budget Manual
ILSubject Example (Budget Unit Request Summary)
COLORADO Date 5/1/86 Page 54
•
BUDGET UNIT REQUEST SUMMARY EXAMPLE ONLY
AGENCY/DEPARTMENT NAME: Planning and Inning
BUDGET UNIT TITLE AND NUMBER: Buildino Inspection -- 01-2420
ACTUAL BUDGETED REQUESTED INCREASE/IDECREASE)
RESOURCES LAST FY CURRENT FY NEXT FY REQUEST-ALLOWED
Personnel $224,682 $204,765 $204,007 3758
Services/Supplies 53,810 55,024 54,610 414
Capital/Credits (2,000) (2,000) (2,000) -0-
Gross County Cost 276,492 257,789 256,617 1,172
Revenue 232,670 223,230 243,610 20,380
•
Net County Cost $ 43,822 $ 34,559 $ 13,007 321,552
Budget Positions 7 7 0
SUMMARY OF CHANGES:
Salaries increased by $758 for annual salary adjustment. Budgeted positions reduced
from 9 to 7, accounting for the low salary adjustment figure. Increase of $414 in
other operating supplies due to increased costs of publications from ICBO. Revenue
is at new .3030 rates, less existing local adjustments.
OBJECTIVES:
Implement new computer system that monitors all inspections.
Revise oil and gas inspection process.
Implement new I0B0 rates and rules.
Update building inspection ordinance for agricultural buildings.
Hold public hearings quarterly on building code variance.
ACTUAL - ESTIMATED PROJECTED
WORKLOAD MEASURES LAST FY CURRENT FY NEXT FY
Building permits 3,066 3,100 3,200
Administrative staff hours 2,088 2,088 1,740
Plumbing permits 617 630 710
Violation citations 210 225 300
•
•
•
/s/
Elected Official/Department Head Signature
•
NEXT PAGE IS NUMBER 56
Jf POLICIES AND P r \ C E D U R E S
Yr y`
j' ` 5192
*Psi" 1 Section Budget Manual
WI`P c Subject 1987 Budget Schedule
COLORADO Date 5/1/86 Page Schedule
1987 BUDGET SCHEDULE
April 23 Board review of 1987 budget plan.
May 8 Budget orientation sessions with departments
and elected officials.
May 8 - 15 Discuss target budgets and 1987 budget plan
with departments and elected officials.
June 16 All departments and elected officials submit
data processing requests to Computer Services.
June 16 Elected officials and department heads submit
requests for Building & Grounds Special
Projects to Finance.
June 16 Elected officials and department heads submit
PBX phone service requests to Communications.
June 16 Elected officials and department heads submit
new position requests and any reclassifica-
tions to Personnel.
July 1 Submit budget request to Finance
July 29 and 31
(Tuesday & Thursday) Early warning budget work sessions.
July 1 - September 13 Finance Office review.
July 28 Community agencies, school boards, cities and
towns requesting funding 10:00 a.m. - 12:00
noon.
September 25 Budget Message to Board and transmit Proposed
Budget to Commissioners.
October 9 24 Budget worksession hearings with Commissioners
and elected officials and department heads.
October 23 Publish notice of final Budget Hearing.
October 24 - November 12 Prepare final budget.
October 29 Public Hearing to adopt mill levy.
November 12 Public Hearing on Final Budget - 10:00 a.m.
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