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RESOLUTION
RE: ADOPTION OF AMENDED SECTIONS OF THE ADMINISTRATIVE MANUAL
ON POLICIES AND PROCEDURES AND INCORPORATION OF SAID
AMENDMENTS IN THE ADMINISTRATIVE MANUAL
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Director of Finance and Administration has
prepared and presented to the Board of County Commissioners the
amended and restated Policies and Procedures, dated March 13 ,
1985 , and
WHEREAS, the Board of County Commissioners deems it
advisable to adopt the above Policies and Procedures amended
sections of the Administrative Manual dated March 13 , 1985 , and
further, to incorporate said sections into the Administrative
Manual.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County that the above Policies and
Procedures of the Administrative Manual be, and hereby are,
adopted.
BE IT FURTHER RESOLVED by the Board of County Commissioners
that said amended sections shall be incorporated into the
Administrative Manual and published by the Director of Finance
and Administration for dissemination to all County Departments .
The above and foregoing Resolution was, on motion duly made
and seconded , adopted by the following vote on the 13th day of
March, A.D. , 1985 .
BOARD OF COUNTY COMMISSIONERS
ATTEST: it Pik ' ;. ., , WELD COUNTY, COLORADO
Weld County Clerk and Recorder ,�i y, , \01\p,sors,
and Clerk to the Board JacguNiEine JcthJnson, Chairman
BY: 77,74 /`7 'GIvB anro-Tem
Deputy/County WS(
APPROVED AS TO FORM: C.W. i -
ofr ,� �v L cy/
County Attorney
Fran Y agu i
851374
POLICIES AND P CEDORESE S
Section General Administration
Subject Table of Contents
COLORADO Date 3/13/85 Page Table of Contents
COUNTYWIDE SYSTEM FOR ROADS AND BRIDGES 39
ROAD AND BRIDGE ADVISORY COMMITTEE 40
UTILITIES AND RENTS FOR GRADER SHEDS 41
REIMBURSEMENT FOR DAMAGE INCURRED IN EMERGENCY 42
PERMITS, REGULATIONS, FEES 43 - 47
POLICY ON COLLATERAL FOR IMPROVEMENTS 48 - 53
PROCEDURE FOR REQUESTING PRE-ADVERTISING ON LAND USE APPLICATIONS 54 - 55
LAND USE PACKETS 56
RECORD OF LAND USE HEARINGS 56.1
EMERGENCY CLOSING PROCEDURE 57
AUTHORITY TO INVEST IN GOVERNMENT SECURITIES 58
PROCEDURE FOR CHARTER PETITION 59
USE OF CONSERVATION TRUST FUNDS 61
AMBULANCE UNIFORM ALLOWANCE 62
PROCEDURE FOR PROBABLE CAUSE HEARINGS 63
POLICIES AND P R 'C E D U R E S
rela Vitt
( Section General Administration
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Subject Authorizations
COLORADO
Date 3/13/85 Page 7
AUTHORIZATIONS
1. The Chairman of the Board of County Commissioners is authorized and
directed to sign all legal papers on behalf of the Board of County
Commissioners, in and for the County of Weld, or documents wherein the
statutes require only the signature of the Chairman of the Board,
attested by the Clerk and Recorder.
2. The County Clerk and Recorder of Weld County, Colorado, and the
Chairman of the Board of County Commissioners of Weld County, Colorado,
are designated as persons authorized to sign all Weld County, Colorado
Warrants.
3. The Chairman of the Board of County Commissioners has standing
authority and is authorized and directed to sign all equipment
maintenance, equipment lease, and computer equipment purchase
agreements.
4. The Board of County Commissioners of Weld County authorized, by
resolution dated December 19, 1984, that the Director of Finance and
Administration is allowed to prepare routine payroll warrants for the
actual hours worked; and authorized the Clerk to the Board to sign and
release said warrants, with the understanding that the routine warrants
will be presented at the next formal Board meeting for approval by the
Board of County Commissioners. The Board of County Commissioners
directed that any controversial or unusual items for payment be delayed
in processing until formal action by the Board.
POLICIES AND PRCEDURES
Section General Administration
Subject Record of Land Use Hearings
COLORADO Date 3/13/85 Page 56. 1
RECORD OF LAND USE HEARINGS
A record of Land Use Hearings, by means of an electronic recording unit,
shall be kept that is of sufficient accuracy to permit an informed and valid
judgment to be made by any person that may later be called upon to review
the record and render a recommendation or decision in the matter. The
Board, at its discretion, may engage the services of a certified court
reporter in order to make a record of the proceedings.
Should any applicant or interested party to a proceeding wish the presence
of a court reporter, that party or applicant shall be responsible for the
cost of the appearance fee and any transcripts of the record. The party
shall also provide one copy of the transcript to the Clerk to the Board of
County Commissioners for its record. A request for the services of a court
reporter should be made by the applicant or party or his authorized agent as
soon as is practicable but not later than the close of business five (5)
days prior to the date scheduled for the hearing.
Each public notice published or distributed prior to the hearing should
contain a sentence which states essentially as follows:
"Should the applicant or any interested party desire the presence
of a certified court reporter to make a record of the proceedings
in addition to the taped record kept by the Clerk to the Board,
they should contact the Clerk to the Board not later than five (5)
days prior to the hearing. The costs of engaging a court reporter
shall be borne by the requesting party."
• -" POLICIES AND P P" C E D U R E S
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Qi La'
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Section General Administration
` 9₹ Subject Ambulance Uniform Allowance 4 El O
COLORADO Date 3/13/85 Page 62
AMBULANCE UNIFORM ALLOWANCE
The Board authorizes the Weld County Ambulance Service to provide the
following uniform allowance to employees once annually:
Full-time employees -- $80 per year
Part-time employees -- $40 per year
The following policy guidelines are established regarding the uniform
allowance:
1. The uniform allowance will be given once annually in a lump sum.
2. Employees will be responsible for the replacement of any damaged
uniform items.
3. The specifications of uniform items must be broad enough so as not
to limit choices of vendors. The suggested vendor list and
uniform items will be communiqated to the Board of Commissioners
annually and updated with the Ambulance Commissioner Coordinator
as required.
4. It is the responsibility of the Director of Ambulance Services to
assure that uniforms are maintained in an acceptable and uniform
condition.
POLICIES AND P R.-•C E D U R E S
r-il % lilt' '-y+ Section General Administration
At ,:s Ill Subject Procedure for Probable Cause Hearings
COLORADO Date 3/13/85 _ Page 63
PROCEDURES FOR PROBABLE CAUSE HEARINGS
A. PURPOSE:
1. The purpose of this outline is to provide Boards, Commissions,
Department Heads, and other administrative bodies in Weld County
with a set of procedures for use in probable cause hearings.
B. PROCEDURE AND EVIDENCE:
1 . The probable cause hearing shall be conducted informally and not
subject to strict judicial or technical rules of procedure. A
wide latitude in the manner of presenting the respective positions
should be afforded the parties. Any person may present evidence
at a probable cause hearing. Evidence shall consist of:
a. Oral testimony.
b. Exhibits and documentary evidence of any kind.
c. Statements of the person presenting the evidence.
2. The person against whom the complaint is made may, in rebuttal,
present any of the evidence listed in B.1 .
C. DETERMINATION OF PROBABLE CAUSE:
1. The complaining party shall have the burden of proving that
probable cause exists to have a hearing concerning the complaint.
"Probable cause" is defined as: a reasonable ground for belief in
the existence of facts warranting the proceedings complained of.
D. DECISION:
1. At the conclusion of the presentation of evidence, the Board,
Commission, Department Head, or other administrative body shall
make an oral decision. The decision shall be to either dismiss
the case, continue the case to a time specified in the future, or
to set the case for a formal show cause or other type hearing at a
time specified in the future.
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