HomeMy WebLinkAbout851115.tiff RESOLUTION
RE: APPROVAL OF VENDOR AGREEMENTS CONCERNING LOW-INCOME ENERGY
ASSISTANCE PROGRAM FOR 1985-1986 PROJECT YEAR AND
AUTHORIZATION FOR CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance
Act of 1983 , P.L. 97-35 , provides for Home Energy Assistance to
eligible households, and
WHEREAS, the Department of Social. Services has presented to
the Board of County Commissioners, for its approval, agreements
concerning the Low-Income Energy Assistance Program (LEAP) , for
the 1985-1986 Project Year, with the following vendors:
Weld L-P
Greeley Gas Company
Keyser Coal Company
Public Service Company - Brighton
Public Service Company - Johnstown
Public Service Company - Longmont
Public Service Company - Louisville
Public Service Company - Fort Lupton
Public Service Company - Windsor
Adams County Co-op
Home Light & Power Company
Van Gas Company
Town of Nunn
Empire Gas Company (2)
Agland, Inc.
Rocky Mountain Natural Gas Company
Maddox Gas & Oil Company
WHEREAS, after study and review, the Board deems it
appropriate to approve the agreements with the aforementioned
vendors, and
WHEREAS, the terms and conditions are as set forth in the
agreements, copies of which are attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the agreements
between the Department of Social Services and the above listed
vendors for the 1985-1986 Project Year be, and hereby are ,
approved.
55006 `5 851115
/i
Page 2
RE: 1985-1986 LEAP VENDOR AGREEMENTS
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is, authorized to sign said agreements.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 4th day of
December, A.D. , 1985 .
�f BOARD OF COUNTY COMMISSIONERS N7116
ATTEST: wine ,- w WELD COUNTY, COLORADO
Weld County lerk and Recorder EXCUSED DATE OF SIGNING (AYE)
and Clerk to the Board Ja eline�in Johnson, Chairman
dove
B v.
Gene R. Bran ner, Pro-Tem
De uty County C e
EXCUSED
APPROVED AS TO FORM: C.W. K' rb CMC‘- G
,�
County Attorney ��%� - . �" •z/,2��' =
Fra ='- .uc ,-
,e Attachment C
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
•
VENDOR AGREEMENT
4:0`
Agreement made this 4th day of December , 198 by and between the \ y
Board of County Commissioners of acting by and through the
(County)
County Department of Social Services
and WELD L - P
P 0 Box 365. Pl evill . CnlnngAn Rf A51
(Vendor name and address)
(hereinafter referred to as -Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
• b. "Home Energy" shall include electricity, fuel oil, natural
gas,. coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
gas and electricity.
•
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or ,projection of the anticipated heating' tosts for the
current Heating JeaVoMINNoveMber 1st through April 30th) . Such
costs shall not include payment arrearages, investigative charges,
•
reconnection fees, or other such charges not related to fuel prices
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
I2. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts cred,ited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
• vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
• Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the ,
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household's
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility_shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan.
such budget
calculation
used to establish the.Household's monthly payment under mn behalf of the
billing plan shall include any payments pa
Household by the Low-Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30,- 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall 'be grounds
for' immed'ate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
ly the of a. The County Department address, account shall number, iftany, and amount Vendor
ofopaymentlfor9 the
each
name,
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV. General Provisions
a. The term of this Agreement shall be
through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
•
immediately terminate this Agreement. .
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
6,53-÷0 er\NINA.nent.--
Signature igna re
JACQUELINE JOHNSON, CHAIRMAN
Name and Title (Printed or Typed) Name and Title
I/VELD IrP .S 1 "',ce P.O. BOX 758
Company or Business Name Address
7J Lf-rra✓�! Lte Zia / GREELEY, COLORADO 80632
CITY Ilfefts--- zipcode CITY, zipcode
DATE DATE
DER
.. j
d7JL.f'Jc�c-R--ed
UUi., Colt CU"::IC
Page 220
LOW—INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this / day of November , 1985 by and between the
Board of County Commissioners of Weld acting by and through the
(County)
County Department of Social Services
and Greeley Gas Cow___
1200 11 Ave. , Greeley Co R0612
6 12
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I . The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane„ wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non--bulk fuel includes natural
gas and electricity .
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels.
Page 221
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source .
i , "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 30th) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the household ' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k . "Program Year" means from November 1, 1985 to April 30, 1986 .
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1986 ,
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2 . No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3 Page 222
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household .
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re-establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
• 9. The vendor will not terminate utility services of a
household.approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4 Page 223
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household .
11 . (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
.12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13, Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor• shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5 Page 224
21 . (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs . All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
•
days of request. The State and County Departments reserve the
• right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household ,
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
Page 6 Page 225
IV. General Provisions
/ /
a. The term of this Agreement shall be r�•�l A-' r � j /Tw5 through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d . The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
OCU E R CHAIRMAN, COUNTY COMMISSIONERS 5ignat e
Signature
R.B. Hillman
Vice-President--Manager Jacqueline Johnson, Chairman
Name and Title (Printed or Typed) Name and Title
Greeley Gas Company P.O. Box 758
Company or Business Name Address
Greeley 842 Greeley, Colorado 80632
C / ipcode CITY zipcode;41) ,DATE 1.1DATE
t
, `Jr 1-
.\F\L + r, �.•' 'L`ER
•
o au3 .�J
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Attachment C
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
• VENDOR AGREEMENT
Agreement made this day of dY. 1985 by and between the /45HQ
Board of County Commissioners of We - acting by and through the y..1
(County)
•
County Department of Social Services
pppSL
and
b l LTi UPRA G, Greeley, Colorado SUb31
(Vendor name and address)
(hereinafter referred to as 'Vendor).
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I, The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas,- coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
gas and electricity.
•
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
•
primary heating source.
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season, to Ftg used as an
estimate or dMojection "6fl the anticipated heating costs for the
current heating season (November 1st through April 30th). Such
costs shall not include payment arrearages, investigative charges,
•
reconnection fees, or other such charges not related to fuel prices
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within •
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and a fnty oC r,nv ,nnrnv cmmbr.,
Page 4
the vendor
eligibility by
iice household has been disconnected for
10. In the event services cannot be delivered Y
because the of ig prior to notification of eligible
nonpayment cannot sevice agreement under terms
the county and be reconnected the
household wiolthetvendor, the payment ram payment
enter to a epa will return to the county acceptable to Basic Program department eieb of oven r nservices any
received by the vendor on behalf of the eligible househol
d.
bulk fuel suppliers) If the Vendor has
I1. (Not en notified odle to department that a Household -has
been othe theBasic County Program enefit, the Vendor will not adays after
terminate
for o heHousehold
until in Vendor t
terminate services to the Householdd¢oQrten working Y
is
notice that application h has been ma
notified of the eligibility determination of the Household,
whichever occurs first.12. The Vendor shall maintain confidentiality of information
the County Department about a Household' s benefit pi novcdod by applicable Federal and State laws;
n accordance with
days i to an tnt ccount shall Department;
which cannot be credited to account shall be
13. Any nydewts working
returned within ten (10) when a Household
the County Department,
longer uses the originally approved Vendor, the .
14. Upon notification by within ten (10)
Vendor
shall credit balance, paid on
working
return eto any (up to the amount
m pn made
wehklf days, due the o se old, excluding any behalf of an Eligible Household, artment;
by the Household) to the County Dep
15. The vendor shall refund any credit balances to the elig
ible
household after May 31, 1986 upon the Eligible Household' s
request.
the t or l payment delivered
or e the
16. In the event that service cannot or will not be delivlicable,
the credit nbal to c the u Household, whichever is applicable,
( p the
e due t the o Household,o
(up to the amount paid on behalf of an Eligible
illubehoeturned
too
ld
deposits made by the Household) days;
excluding any Department within ten (10) working
the Coo unty Dep
rtment shall be the
17. All payments returned to the County Depar Venter name,
accompanied by a notification showing
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
Department shall
bereturned to All18. the funds t d ue to the County
Departmentnolater than Aug
ust 15, 1
6;
the County
19. All other requirements of Federal and State laws and
regulations shall be adhered to; shut—off or who are
purchase fuel shall be provided with
20, All nc1a1lerunablehtodP subject futoel
usher Y_
financially telephone number information about the Low—Income
address and
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan.
The
such budget
calculation
used to establish the Household's monthly payment
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
i '% right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall 'be grounds
for- immediati termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
of a. The Coaddre s, account shall
number,promptly
any, andadvise
amount Vendor
paymentwriting
the
each
name,
Eligible Household.
b. The County Department
shall
mnot their behalf to the
notify
Eligible
Households
of the amount of
Home Energy payments to be
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV. General Provisions
a. The term of this Agreement shall be �B✓, / 1 rl4-' through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS iljitiael
l(LtiraSignature ✓ ` ` S gnat% e - V
S"hu,m,, fI<e p - - JACQUELINE JOHNSON, CHAIRMAN
J 1rr ge_a •
Name and Title (P 'inted or Typed) Name and Title
/ y Jer co « I ` 1✓', ukC t�7 Zhu- P.O. BOX 758
Combany or Business Name Address
a eL/ [, 6Pb ‘c/ GREELEY, COLORADO 80632
CITY J zipcode CITY, zipcode
/D a / of--S
DATE DATE4-7y^' //(� „A�JJ((
07,,,4„,_2C, r . ,_ ___ _. _.
�� i:�s f C nry Co=rk
LOW--INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 4th day of December , 198 by and between the 1985Sfp3C
Board of County Commissioners of Weld acting by and through the
(County)
County Department of Social Services
and_ Public Service Company of C.QJnradn. cc() - 15th Street, Denver, CO 80202
BRIGHTON BRANG1 OFFTfE
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P , L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I . The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household .
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services .
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non—bulk fuel includes natural
gas and electricity .
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g . "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source .
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 3Oth) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 3O, 1985 for the
household' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to .
supply actual home heating costs for the period of November 1, 19814
through April 3O, 1985.
k . "Program Year" means from November 1, 1985 to April 3O, 1986.
I . "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1 , 1985
through January 31, 1986 . The second eligibility period is
February 1, 1986 through April 3O, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an
Eligible Household ' s account and the date such credit was
made;
- 6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7 . If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will :
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household .
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re-establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period .
B. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless :
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11 . (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13 . Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21 . (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs . All records shall be maintained for a period of 3 years
following the termination of this Agreement . The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service .
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement . Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
•
Eligible Household .
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c , The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d . The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV . General Provisions
a, The term of this Agreement shall be through
September 3O, 1986 .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds . In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c . This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d . The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e . The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc . , required by law for the provision of services
hereunder.
UEL VENDOR44447g-Alarot.)-----... CHAIRMAN, COUNTY COMMISSIONERS
a);(\st If\-Nis(viem.
S nature 6gnat e
Jacqueline Johnson, Chairman
Ronald E. Donovan, Vice President
Name and Title (Printed or Typed) Name and Title
Public Service Company of Colorado P.O. Box 758
Company or Business Name Address
Greeley, CO 80632
Denver 80202 —
CITY zipcode CITY zipcode
September 26, 1985
DATE DATE n
NiseflOVED
� C5, ON 7 {�
K. S& �.'...'." , . ;n rtc.,OID::R
i
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 4th day of December , 198 by and Attwegn the
Board of County Commissioners of Weld acting by and the8 I4ENC
(County)
County Department of Social Services
and Public Service Company of Colorado, 550 - 15th Stre,Pt, Denver, Co 80202-
.�T I E
(Vendor name and address),
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I . The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services .
d . "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non--bulk fuel includes natural
gas and electricity .
e . "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil .
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source .
i , "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 3Oth) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k . "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986 . The second eligibility period is
February 1, 1986 through April. 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II , Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2 . No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6 . Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household .
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re-establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period .
8 . The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless : _
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household .
ii . (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household ' s benefit
in accordance with applicable Federal and State laws;
13 . Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the" originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household ' s
request. _
16 . In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor; .
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19 . All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the L.ow-Income
Energy Assistance Program.
Page 5
21 . (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household .
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel.
costs . All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate. _
24 . Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
•
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d . The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV. General Provisions
a. The term of this Agreement shall be — through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds . In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c . This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e , The Vendor shall comply with all applicable Federal and State law
and regulations , including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
m n
gnature ignat e
Ronald E. Donovan, Vice President Jacqueline Johnson, Chairman
Name and Title (Printed or Typed) Name and Title
Public Service Company of Colorado P.O. Box 758
Company or Business Name Address
Denver 80202 Greeley, CO 80632
CITY zipcode CITY zipcode
September 26, 1985
DATE DATE
APPROVED UA t�--/-eU-?lLc!wJ,"/
RE
CORDER
KGXS ` , ' ri= 6O,\fD
eV 1/171
,,y .:c:un-y
LOW- INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
1985 SEP
4th day of December , 198 by and between the C
Agreement made this acting and through the
Board of County Commissioners of Weld by
(County)
County Department of Social Services CO 80202
and Public Service Company of C �'Colorado, 550 - 15th Street, DPn r
LONGMONT BRAIOH Q
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Ass
,assistance to o
isncfi1981
(P.L. 97-35) provides for Home Energy
be
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household .
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services .
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non--bulk fuel includes natural
gas and electricity .
e . "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f, "Primary Heating Source" is the main type of fuel used to
•
provide the majority of the heat to the residence .
g . "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence .
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source .
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling .
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 30th) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the household' s current primary residence . Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1 , 1984
through April 30, 1985.
k . "Program Year" means from November 1 , 1985 to April 30, 1986 .
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987 .
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household ,
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re-establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period .
B. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13 . Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14 . Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor,
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan.
ec lculation
ont
used to establish the Household' s monthly payment under
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates . Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel.
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24 . Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department
shall
rpromptly
anadvise Vendor
writing
eachtr1e
name, address, account number,
Eligible Household .
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d . The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV , General Provisions
a. The term of this Agreement shall be
through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds . In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c . This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail .
d . The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e . The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc . , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
Sig ature • 5ignat e
Jacqueline Johnson, Chairman
Ronald E. Donovan, Vice President _ --
Name and Title (Printed or Typed) Name and Title
P.O. Box 758
Public Service Company of Colorado
Company or Business Name Address
Greeley, CO 80632
Denver 80202
CITY zipcode CITY zipcode
September 26, 1985
DATE DATE
F,; _����ED . .RgtClerk
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
1985 SEp 3r .
4th day of December 198 by and between the
Agreement made this acting by and through the
Board of County Commissioners of Weld
(County)
County Department of Social Services nnn..ar cfl sta2n2
and Public Service Company of Colorado, 550 15th S rpP ,
LOUISVILLE BRATICI n1glaR
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P. L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith .
NOW, therefore it is hereby mutually agreed :
I . The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the 'Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services .
d . "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non--bulk fuel includes natural
gas and electricity .
e , "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil .
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence ,
g. "Secondary Heating Source" is the type of fuel used to provide
• less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels ..
Page 2
h., "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 30th) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the household' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1 , 1984
through April 30, 1985.
k . "Program Year" means from November 1, 1985 to April 30, 1986 .
1 . "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986 . The second eligibility period is
February 1, 1986 through April 30, 1987.
•
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II . Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household ' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
•
no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7 . If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will :
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household .
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household .
11 . (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household ' s benefit
in accordance with applicable Federal and State laws;
13 , Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16 . In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household ' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18 . All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21. ' (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates . Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement . The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24 . Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement . Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household .
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c . The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV . General Provisions
a. The term of this Agreement shall be through
September 30, 1986 .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement .
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail .
d . The Vendor may not assign this Agreement without the prior written
consent of the County Department .
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc . , required by law for the provision of services
hereunder.
EL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
41,2"447. �,..-__ )3\NPI\
gnature Q \ignat
Ronald E. Donovan, Vice President _ Jacqueline Johnson, Chairman
Name and Title (Printed or Typed) Name and Title
Public Service Company of Colorado P.O. Boxy 758
Company or Business Name Address
Denver 80202 Greeley, CO 80632
CITY zipcode CITY zipcode
September 26, 1985
DATE DATE
P��S
2i1-0ac- F EC07 DER
Y'' t ;,'ARD.
LOW—INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 4th day of December , 198 by and between tnec t,_3
Board of County Commissioners of Weld acting by and through the C
(County) -�
County Department of Social Services
and Public Service Company of Cnloraan, 550 - 15th Street, Denver, CO 00202'
FORT LUTON BRANCH OFFICE
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1961
(P . L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I . The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household,
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services .
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non--bulk fuel includes natural
gas and electricity .
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil .
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g . "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence,
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling .
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 3Oth) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985 .
k . "Program Year" means from November 1, 1985 to April 30, 1986.
I. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II . Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing; •
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household ,
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re-establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period.
8 . The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
•
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected be acauseethe eliiblreerms
household will not enter into a paymentg het g
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household .
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19 . All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household .
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
2.3 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household .
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c . The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d . The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV. General Provisions
a. The term of this Agreement shall be through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds . In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d . The Vendor may not assign this Agreement without the prior written
consent of the .County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc . , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
.4;INQ__ 60\0\40,01s-----
Si ature S. n„)",pedirerStotifr.....-
at e
Ronald E. Donovan. Vice President Jacqueline Johnson, Chairman
Name and Title (Printed or Typed) Name and Title
Public Service Company of Colorado P.O. Box 758
Company or Business Name Address
Denver 80202
Greeley, CO 80632
CITY zipcode CITY zipcode
September 26, 1985
DATE DATE
T�
APPROVED r,TTF � i2`T: .P,lr,.i
.
AM EXECUTION
C S & 0 WE!_): ." AND P.;-CORDER
gy /611 rf
f
_
Deo, :y County Clerk
LOW—INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 4th day of December , 198 by and between t$ 5SEp3
Board of County Commissioners of Weld acting by and through the C
(County)
County Department of Social Services
and_ Public Service Company 9f Colorado, Scn - t cth Street, Denver, CO 80202
WINDSOR BRtNGE OFFICE
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I . The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household .
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non—bulk fuel includes natural
gas and electricity .
e . "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels.
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 3Oth) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 3O, 1985.
k. "Program Year" means from November 1, 1985 to April 3O, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986 . The second eligibility period is
February 1, 1986 through April 3O, 1987 .
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2 , No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (].0) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6 . Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7 . If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re-•establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period .
8 . The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11 . (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12, The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13 . Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut-off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low-Income
Energy Assistance Program.
Page 5
21 . (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
2.3 , The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
Page 6
IV. General Provisions
a. The term of this Agreement shall be through
September 30, 1986 .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY\n M
COMMISSIONERS
Si nature ,ign-Eure
Ronald F_ f]nnovan, Vi'-e president Jacqueline Johnson, Chairman
Name and Title (Printed or Typed) Name and Title
Public Service Company of Colorado PAD_ Box 758
Company or Business Name Address
Denver 80202 Greeley, CO 80632
CITY zipcode CITY zipcode
September 26, 1985
DATE DATE �- ....,
6 L'n
,..,� RECORDER
THE
Dep Jty County Clerk
Attachment C
•
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
• VENDOR AGREEMENT
Agreement made this 7' day of 19O7- 1986 by and between the
Board of County Commissioners of acting by and through the
(County)•
County Department of Social Services
and ADAMS COUNTY co—nP 5 bl ('i
5 Rromiey. T.n Rri ghtnn Pnl n2 Jo $0601
(Vendor name and address) C^
(hereinafter referred to as 'Vendor). •
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
•
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
• gas and electricity.
•
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
.
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
•
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of� he apticipated heating costs for the
current heating season (November 1st through April 30th). Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices •
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987. •
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
-1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
r
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
•
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within •
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
•
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the of iv h ltonotification ofeen eeligibility by
e—county service prior regiment terms
the county and cannot be reconnected
cagse the eligible
household will not enter o into a paymentram payment•• acceptable to the vendor: the vendBasicwill
Progreturn to the county
department of social services any
received by the vendor on behalf of the eligible household.
11. (Not odle to bulk ty epa
suppHers) If the Vendor has
been notified by the County Department that a Household as
ram benefit, the Vendor will not
teapplied for servicesthe Ba oc tro9 g days after ld notice to that aplicationhhase obeenomadeoor until r ten rtheVendor is
i f the eligibility determination of the Household,
notified of the
whichever occurs first.12. The Vendor shall maintain confidentiality of information
the County Department about a Household' s benefit
i provided by with applicable Federal and State laws;
n accordance
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;when a Household
14. Upon notification by the County Department,
moves or no longer uses the originally approved Vendor, the .
credit balance, within ten (10) on
Vendor shall return any the amount p
working days, due to the sehol Household (up
to g any deposits made
behalf th of anse old) toetheHousehold,
CountylDepartment;
by the Household)
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
the t rtl p not amount or e the
d by
16. In the event that service cannot or will not be delivlicable,
the nbal to c the Household, whichever is app
( peredit the a due to the
behalfoof an Eligible Household
excluding
to n yamount s the Household) will be returned
excluding any deposits made by working days;
to the County Department within ten (10)
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's the amount returned on behalf of the the
amo,
Eligible Eligible Household and the date and reason for return by
Vendor;
18. All funds due to the County Department shall be returnedto
the County Department no later than August 15,
19. All other requirements of Federal and State laws and
regulations shall be adhered to; shut—off or who are
subject to utility_shut—off
with
20 i financially
unable householdssuchase fuel shall be p
address ddesaand lep to p
and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with. information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household's monthly payment under such budget
billing plan shall include any payments made on behalf of the
. Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1965 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
thig agreement, or applicable law or regulations shall 'be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
• d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
Page 6
IV. General Provisions
a. The term of this Agreement shall be through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may •
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the,County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FU L VEND CHAIRMAN, COUNTY COMMISSIONERS 1-1 Signature S gnatWy
e &I\YA•Cleri‘.
Reiser Az Th7xn/ Clair net r. JACQUELINE JOHNSON, CHAIRMAN
Name//and Title (Printed or Typed) Name and Title
Alin, Co. Co-op. AtIvAt P.O. BOX 758
Company or Business Nami Address
Oh,gyAMA/
go LI. / GREELEY, COLORADO 80632
CITY zipcode CITY, zipcode
Be T, 7, /?7'
DATE DATE
="t .1\INT, RECORDER
L -ru Hm r,OAI:D,
aY-
Dep ty County Clerk
Attachment C
•
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
•
19858CT,C
Agreement made this 4th day of December , 198 by and between the
Board of County Commissioners of acting by and through the
(County)
County Department of Social Services
and HOME LIGHT & POWER GO.
P.O. Box 8 Greeley, Colorado 80632
(Vendor name and address)
•
(hereinafter referred to as 'Vendor). •
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas,- coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
gas and electricity.
•
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and 'stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
• Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary •heating source. •
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to bi used as an
estimate or projection of the`antitiibated heating costs for the
current heating season (November 1st through April 30th). Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices •
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
•
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
• that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time .the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
•
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safnt-v of anv annrnvnd hru'snhold i+•nmber_
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
. department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household's benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
------- behalf-of-an-Sli ikle Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied--try a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility_shut-off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low-Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. under
he calation
ont
used to establish the Household's monthly payment such
billing plan shall include any payments made on behalf of. the
. Household by the Low—Income Energy Assistance Programs as well as
•
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible sibl Eligible
the
amount of payments made for Home Energy by
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
I right to audit vendor estimating procedures, and to terminate the
vendor agreement •if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall 'be grounds
for'immadiate`termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities ly the Vendor in of a. name, address, account s number, iftany, and eamount writing
The County epartment of paymentfor the
each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
' Page 6
IV. General Provisions
a. The term of this Agreement shall be
through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department, are
available for this program, the State or County Department may
•
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
CHAIRMAN, COUNTY COMMISSIONERS
FUEL VEND R (S o ,il
J S gnat e
Signatu e
M. J. G ile _ JACQUELINE .TaHNS(lN�EAIKHAN
Vice President & Gen. Pier. Name and Title
Name and Title (Printed or Typed)
Home Light and Power Company P.O. BOX 76R
Company or Business Name
Address
GREELEY, COLORADO 80632
Greeley, CO 0632 CITY. zipcode
CITY zipcode
_ October 7 1985 DATE
DATE _ -
A TT ST 1 Fil ,t"/
Ci ' AND RECORDER
. . KM)
y
BY ...
D.{ ^ty County Clerk
Attachment C
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT•
-
Agreement made this 4th day of December 198 by and between the
Board of County Commissioners of acting by and through the
(County)
County 'Department of Socialvinc s. P.O. Box 96 Wiggins, CO 80654
and �oanMNHAINa05fi9�Plf
(Vendor name and address)
•
(hereinafter referred to as Vendor).
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
•
out the'provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
. b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
gas and electricity.
•
e, "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
•
primary -heating source.
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating' season. tp be used as an
estimate or projection of the anticipated heatinwi�costs for the
current heating season (November lst .through April`30th). : Such
costs shall not include payment arrearages, investigative charges,
•
reconnection fees, or other such charges not related to fuel prices
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987. •
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
.
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts cred,ited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
•
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
B. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
. department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility_shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
`ra
J v.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the.Household's monthly payment under such budget
billing plan shall include any payments made on behalf of. the
. Hoysehold by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
L
24. Non—compliance by the vendor with any of the above assurances of
this agregemegnt or applicable law or regulations shall 'be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
Page 6
IV. General Provisions
a. The term of this Agreement shall be November 1,'85through
September 30. 1986, -
•
•
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
•
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNT COMMISSIONERS
Signs &.‘fir.-Alkut‘nnr.. \\mace,-
; agnat e
/Area Manager JACQUELINE JOHNSON, CHAIRMAN
Name and Title (Printed or Typed) Name and Title
VANGAS, INC. P.0. BOX 758
Company or Business Name Address •
Wiggins , CO 80654 GREEELEY, COLORADO 80632
zipcode CITY, zipcode
CIT'�0-23-85
DATE DATE
,^TT "Irl a s,.a ,;
s" L:" c AND RECORDER
F— ..)117,2c--49t,2) County Clerk
Attachment C
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
• VENDOR AGREEMENT
eggs 4C
Agreement made this t, 17# day of Oct0 6 r z , 198 by and between the rat,
Board of County Commissioners of acting by and through the
(County)
•
County Department of Social Services
and TOWN OF NUNN
_F @. INZE lit NUNN, COLU$ADO 80648
(Vendor name and address)
(hereinafter referred to as 'Vendor). •
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural '
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating. cqsts for the
current heating season (November ist through`Aprfl� 3'0th) . Such
costs shall not include payment arrearages, investigative charges,
•
reconnection fees, or other such charges not related to fuel prices
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
•
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts cred,ited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
• Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
. department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household's benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the .
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household's
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility_shut-off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low-Income
Energy Assistance Program.
. .
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the.Household's monthly payment under such budget
billing plan shall include any payments made on behalf of. the
. -Household by the Low—Income Energy Assistance Programs as well as '
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of reggest. =, The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall 'be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
• d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
.-.
' Page 6
IV. General Provisions
a. The term of this Agreement shall be
through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may .
•
immediately terminate this Agreement. •
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the,County Department.
e. The Vendor shall comply with all applicable Federal and State law
•
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
-- ,S� �
Signature
gnatu
JACQUELINE JOHNSON, CHAIRMAN
Name and Ti e Printed or Type Name and Title
/a,,II D P.O. BOX 758
1,0,04Leii c. i n a, ' !4'7 4-- -C Company or Business Name Address
/(/01✓722 f 6 Sill GREELEY, COLORADO 80632
CITY zipcode CITY, zipcode
/0/6 /it)
DATE DATE nn �j
n , : rant ( 1,twcf"gu¢n.QtrJ
A.•-1D PF.(ORDER
U IF' -OAkD
- 5e :uty Courtly Clerk
Page 220
LOW—INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this __X day of /2 198- by and between the
Board of County Commissioners of WELD acting by and through the
(County) �AS
County Department of Social Services
and - A 211412Q. CAS Cyn y
P.O. BOX h47 BRIGHTON, COLORADO 8060
(Vendor name and address)
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P,L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
• NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non—bulk fuel includes natural
gas and electricity .
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels.
Page 221
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source.
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling .
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 3Oth) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 3O, 1985 for the
household ' s current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 3O, 1985.
k . "Program Year" means from November 1 , 1985 to April 3O, 1986 .
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986 . The second eligibility period is
February 1, 1986 through April 3O, 1986.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions :
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2 . No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3 Page 222
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited to an •
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household .
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut-off
situation at any time during the eligibility period.
8, The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless :
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4 Page 223
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
ecarvednb otheovendoreonibehalf any
ofBasic
the eligiblegram payment
household.
received by
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department
about
Household' s
benefit
in accordance with applicable Federal and State
13 . Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor,
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The
useholdvendor
aftershall
Mayrefund
31, 1986 credit
thebalances
Eligible Household' se
ho
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18 . All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5 Page 224
21 . (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household .
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates, Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs . All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service .
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household .
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c . The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d . The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6 Page 225
IV. General Provisions
a. The term of this Agreement shall be through
September 30, 1986 .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c . This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail .
d . The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e . The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination, The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY ,COMMISSIONERS
� _ �
f---)
Signature natu
.Jg 9
,���'<� S Jacqueline Johnson ChR i rma n
Name an Title (Pri ed or Typed) Name and Title
47 ,ec ,19)-C- c51V2/7' A-1671 P.O. Box 151-
Company or Business Name Address
r�%g11-7Ej,,-? ,2...0g2 al. -Z94e� Greeley, Colorado 80632
,0 lc. ' LJ 7/L a CITY zipcode
DATE DATE /}
/� ��� ICf,,, nn..,, .
I�'���... r 'WC+tJ- vv� Lvv/�t CnAY/6�J.�/V
`:',.-!_ •'".. ;• , ,•UU//ff C-! FM( AND RECORDER
�._._..'..'TC, T 'BOARD
J
�y
t. :.J'.,:, y Clark
• Attachment C
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
• VENDOR AGREEMENT /985 01:7
Agreement made this -
weeen-tne2 E;
Z 3 day ofw 19es by and between-Enact,
Board of County Commissioners of acting by and through the
(County)
County Department of Social Services
and EMPIRE GAS CO.
P.O. Box 417 GrSelpn, Colorado 80601
(Vendor name and address)
(hereinafter referred to as Vendor). •
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance
Eligible
Households; 1
(P.L. 97-35) provides for Home Energy ass to i1
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
• Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
• gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels.
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source. •
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
• j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating seasnncto be cased as an
estimate or g ojectioe of thte4oticipated heating costs for the
current heating season (November 1st through April 30th). Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985,
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
•
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within •
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time .the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
•
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
tho health and safnty of anv an- hniisnho1,i member
• Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household's benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household's
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility_shut-off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low-Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan. under The
calculation
ationt
used to establish the Household's olypaymentbehalf of the
billing plan shall include any payments made on
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
I J right to addit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agreement or applicable law or regulations shall 'be grounds
for` immaiate`te`rmination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
ly the r in of a. The County epartmentname, address, accountsnumber,oiftany, and eamount eofo payment lfor g the
hall each
Eligible Household.
b. The County Departmenbetmade
li their behalf to notify
all Eligible Households
of the amount of
Home Energy payments
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6 _
IV. General Provisions
a. The term of this Agreement shall be
through
September 30, 1986. .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by4eeithert h
ay upon 300days
prior
written notice to the other party ycertifiednr registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the.County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
F V CHAIRMAN, COUNTY COMMISSIONERS
\gnatu
ignature
-- . )°\\PI1/41-Let.--- .
rr�' JACQUELINE JOHNSON., rruetRMAN
Name anLaw-d
iT• ,"(Printed 'M✓r Name and Title
and Title or Typed)
P.O. BOX 758
.nADIPf� frs
Company or B siness Name Address
G P. GREELEY, COLORADO 80632
CITY
(-� y zipcodeD CITY, zipcode
CITY
/0 — A 3— tS D
DATE ATE
EMPtR'EGAS INC. OF GREELEY #2a9Ina? """""'7
e
ATTEST:
P. 0. BOX 417 « n ;AND RECORDER
GREELEY, COLORADO 80632 44Et_�
De. uty County Clerk
Attachment C
•
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
• VENDOR AGREEMENT
1985 OCT
Agreement made this .1_3( day of 0C-77- 1985 by and between the
acting by and through the
Board of County Commissioners of (County)
County Department of Social Services
and AGLAND INC.
P.O. BOX 338. Eaton. Colorado 80615
(Vendor name and address)
(hereinafter referred to as 'Vendor). •
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
•
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
• Contract:
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
• gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels.
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source. •
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be0 ulsed as an
estimate or projectioniof the anti4pat g heat?'�9 costs for the
current heating season (November 1st through April 30th). Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices •
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987. •
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
•
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect, payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
. department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household's benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount mentip on paid
on
behalf of an Eligible Household, excluding any p
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor; -
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut-off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low-Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with_informatlan.onTandcprovideian
assistance in establishing a budget billing p
used to establish the Household's monthly payment under such budget
billing plan shall include any payments made on behalf of. the
• Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
• be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of req est. , The State and County Departments
reserve eser eathethe
I .JA .0 rig�it'to au�it'vendor estimating procedures, and
t •
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the .above assurances of
this agreesssggt, orapplicable law or regulations shall'be grounds
for immediate rmination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
' b. The County Department shall notify
aEli to
iHusehoVendor.s of the amount of -
Home
Energy payments to be made their behalf
c. The County Department' shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
• d. The County Department shall promptly changes in hepl
notify
the
Venlawdor or
ore all
pertinent
ons.
changes in this program caused by
Page 6
IV. General Provisions
a. The term of this Agreement shall be
through
September 30, 1986.
• b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the,County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
•
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
/(. gna e
Signat re ��JJ
UP`G' 4 �/�i�
)2,7 /1 4"44 c4'l JACQUELINE JOHNSON, CHAIRMAN
Name and Title (Printed or Typed)
Name and Title
( � P.O. BOX 758
Company
or Business Name Address
Ell�-ro r c e1i $ GREI,FP' P,(1L(1RADO Rn(132
zipcode CITY, zipcode
CITY (�( zi
DATE
DATE - ,.., • ' , K. In RXORDER
YO -CH - ARD
°ry County Clerk
Attachment C
•
LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
•
v;
Agreement made this /7 day oflc-1r—
,44)0254444, , 198 gby and between the �S b0�1
acting by and through the
Board of Coturunty Commissioners of (County)
County 'Department of Social Services
and ROCKY MOUNTAIN NATURAL GAS CO.
P.O. Box x$37 Frederick, CnlnrAdn Rfr3n
(Vendor name and address)
•
(hereinafter referred to as 'Vendor).
WHEREAS, Title XXVI of the Low—Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
•
a. "Household" or "Eligible Household" is one that has applied
for-energy-assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
• b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. "County Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company. Normally, non—bulk fuel includes natural
• gas and electricity.
•
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil.
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
g. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary-heating source. •
i. "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling.
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the preyjoys heating season to §e ;used as an
estimate oT projectigpres the anticipated heating costs for the
current heating season (November 1st through April 30th) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices •
and consumption levels.
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household's current primary residence. Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k. "Program Year" means from November 1, 1985 to April 30, 1986.
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986. The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules.
II. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
i
Page 3
4. The Vendor will credit an Eligible Household's account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
•
5. The Vendor will notify the County Department in writing
no less often than monthly, of amounts credited•to an
Eligible Household's account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period.
8. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
under an installment or modified budget billing plan
or any other payment plan, negotiated with the
• vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health ^ aafn'v „f anv an —n and h,snhold „mhor
Page 4
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor; the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11. (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household's benefit
in accordance with applicable Federal and State laws;
13. Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department;
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household's name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility_shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program.
Page 5
21. (Not applicable to bulk fuel vendors) In appropriate cases the
Vendor will furnish a Household with information on and provide
assistance in establishing a budget billing plan.
under
he clation
ont
used to establish the Household's monthly payment such
billing plan shall include any payments made on behalf of the
. Hoysehold by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household.
22. The Vendor shall
establish such fiscal control and f
und accounting
procedures as as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates. Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs. All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
•
23. The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if_possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
I J days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
this agre�egmen t or applicable law or regulations shall 'be grounds
for' imSeiiat'e termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to all
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
.
• Page 6
IV. General Provisions
a. The term of this Agreement shall be v/� . /// l 00 through
September 30, 1986. .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this-program, the State or County Department may
immediately terminate this Agreement. •
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d. The Vendor may not assign this Agreement without the prior written
consent of the.County Department.
e. The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and •
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
� EN yDQf� � CHAIRMAN, COUNTY COMMISSIONERS
oRc.C)ne----
��Signatur�,DQe S •nat _
VIL£ /eESI3>£A✓ JACQUELINE JOHNSON, CHAIRMAN
N me and Title (Printed or Typed) Name and Title
pc, y/�Alo� e,trste✓ .44n.iai9L
Rs C,�-1 ""�n,4/y ,4'c . P.O. BOX 758
Company or Business Name Address
-5 e`.1Ptc K , cDi,3c GREELEY, COLORADO 80632
CITY/f // /! zipcode CITY, zipcode
1 !/ C
DATE l d DATE 0-44.4,-,.;10
//J� �j •f�- �
A ff+EST1 l;(nn�,-,.;1GP/tQ lQli�.
bypt) ° BO
1 "`; AND RECORDyER
I O Thy-. ARD
Cr�y` 2u e/ l
,cun'ly Clerk
Attachment C
LOW--INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this _ Zr day of (2G Oi , 198 by and between the
Board of County Commissioners of acting by and through the
(County)
County Depart e t of cial Serv'ces 2� ���
and a /E o ,
• ��ii
/ $-�V $Ve o 77�M.rcrCs-y 2 —
(Vend r name and a dress) / C1
(hereinafter referred to as Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981
(P.L. 97-35) provides for Home Energy assistance to Eligible
Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry
out the provisions of this Act and to assure that funds
available under this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
The following definitions shall apply in the interpretation of this
Contract:
•
a. "Household" or "Eligible Household" is one that has applied
for energy assistance and for whom the Vendor has been
notified by the County Department that payment will be made to
the Vendor on behalf of the Household.
b. "Home Energy" shall include electricity, fuel oil, natural
gas, coal, propane, wood, kerosene, or any other fuel used for
heating a residential dwelling.
c. VCounty Department" means the County Department of Social
Services.
d. "Non—Bulk Fuel" is an energy source for home heating which is
provided by a utility company and is regulated and metered by
the utility company . Normally, non—bulk fuel includes. natural
gas and electricity .
e. "Bulk Fuel" is an energy source for home heating which may be
purchased in, quantity from a fuel supplier and stored by the
household to be used as needed Normally, bulk fuel includes
wood, propane, kerosene, coal and fuel oil .
f. "Primary Heating Source" is the main type of fuel used to
provide the majority of the heat to the residence.
B. "Secondary Heating Source" is the type of fuel used to provide
less than the majority of the heat to the residence.
Secondary heating sources may include natural gas, propane,
wood, kerosene, fuel oil or other bulk fuels .
Page 2
h. "Supportive Fuel Source" is a type of fuel necessary to operate the
primary heating source .
i . "Home Heating Costs" are charges directly related to the primary
heating source used in a residential dwelling .
j . "Estimated Home Heating Costs" are the amount of heating costs
incurred during the previous heating season to be used as an
estimate or projection of the anticipated heating costs for the
current heating season (November 1st through April 30th) . Such
costs shall not include payment arrearages, investigative charges,
reconnection fees, or other such charges not related to fuel prices
and consumption levels .
Estimated home heating costs for an applicant household shall
consist of the total actual home heating costs for the primary
heating source, and up to two secondary heating sources, for the
period of November 1, 1984 through April 30, 1985 for the
household' s current primary residence . Vendors serving applicant
households for primary and/or secondary fuels are required to
supply actual home heating costs for the period of November 1, 1984
through April 30, 1985.
k . "Program Year" means from November 1, 1985 to April 30, 1986 .
1. "Eligibility Period" There are two eligibility periods during the
program year. The first eligibility period is November 1, 1985
through January 31, 1986 . The second eligibility period is
February 1, 1986 through April 30, 1987.
m. "Overpayment" means a household received benefits in excess of the
amount due that household based on eligibility and payment
determination in accordance with LEAP rules .
II. Responsibilities of the Vendor:
•
a. The Vendor shall implement the following provisions :
1 . The Vendor will charge the Eligible Household, in the normal
billing process, the difference between the actual cost of the
Home Energy and the amount of the payment made by the County
Department;
2. No Household receiving assistance under the program will be
treated adversely because of such assistance under applicable
provisions of State law or public regulatory requirements;
3 . The Vendor will not discriminate, either in the cost of the
goods supplied or the services provided, against the Eligible
Household on whose behalf payments are made;
vage 3
4. The Vendor will credit an Eligible Household' s account
promptly and no later than ten (10) working days after a
payment is received for such Household and credit will be
reflected in the next normal billing;
5. The Vendor will notify the County Department in writing
• no less often than monthly, of amounts credited to an
Eligible Household' s account and the date such credit was
made;
6. Upon notification by the County Department, the Vendor
will reimburse amounts to the County Department within
ten (10) working days in the case of incorrect payments
or overpayments;
7. If the Vendor has been notified by the County Department
that a Household has been approved for the Basic Program
payment, the Vendor will:
a) continue services, deliver fuel or restore services,
whichever is applicable, to the Household.
b) not terminate utility services for at least sixty
(60) days after such notification;
c) shall make a good faith effort to establish or
re—establish an installment or modified budget
billing arrangement with the Eligible Household if
the household is in an actual or potential shut—off
situation at any time during the eligibility period . •
B. The vendor will not terminate utility services of a
household approved for the Basic program payment
throughout the time the household remains eligible unless:
a) The household fails to enter into an installment or
modified budget billing payment plan with the
vendor; or
b) the household fails to make the required payments
•under an installment or modified budget billing plan
or any other payment plan, negotiated with the
vendor.
9. The vendor will not terminate utility services of a
household approved for the Basic Program payment
throughout the time the household remains eligible if the
household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner
acting under a physician' s authority stating that
termination of service would be especially dangerous to
the health and safety of any approved household member.
Page 4
•
10. In the event services cannot be delivered by the vendor
because the eligible household has been disconnected for
non—payment of service prior to notification of eligibility by
the county and cannot be reconnected because the eligible
household will not enter into a payment agreement under terms
acceptable to the vendor, the vendor will return to the county
department of social services any Basic Program payment
received by the vendor on behalf of the eligible household.
11 . (Not applicable to bulk fuel suppliers) If the Vendor has
been notified by the County Department that a Household has
applied for the Basic Program benefit, the Vendor will not
terminate services to the Household for ten working days after
notice that application has been made or until the Vendor is
notified of the eligibility determination of the Household,
whichever occurs first.
12. The Vendor shall maintain confidentiality of information
provided by the County Department about a Household' s benefit
in accordance with applicable Federal and State laws;
13 . Any payments which cannot be credited to an account shall be
returned within ten (10) working days to the County Department;
14. Upon notification by the County Department, when a Household
moves or no longer uses the originally approved Vendor, the
Vendor shall return any credit balance, within ten (10)
working days, due to the Household (up to the amount paid on
behalf of an Eligible Household, excluding any deposits made
by the Household) to the County Department; •
15. The vendor shall refund any credit balances to the eligible
household after May 31, 1986 upon the Eligible Household ' s
request.
16. In the event that service cannot or will not be delivered by
the Vendor to the Household, the total payment amount or the
credit balance'due to the Household, whichever is applicable,
(up to the amount paid on behalf of an Eligible Household
• excluding any deposits made by the Household) will be returned
to the County Department within ten (10) working days;
17. All payments returned to the County Department shall be
accompanied by a notification showing the Vendor name, the
Household' s name, the amount returned on behalf of the
Eligible Household and the date and reason for return by the
Vendor;
18. All funds due to the County Department shall be returned to
the County Department 'no later than August 15, 1986;
19. All other requirements of Federal and State laws and
regulations shall be adhered to;
20. All customer households subject to utility shut—off or who are
financially unable to purchase fuel shall be provided with
address and telephone number information about the Low—Income
Energy Assistance Program. •
•
•
• • Page 5
21 . (Not applicable to bulk fuel vendors) In appropriate cases the •
Vendor will furnish a Household with information on and provide
assistance ip establishing a budget billing. plan. The calculation
used to establish the Household' s monthly payment under such budget
billing plan- shall include any payments made on behalf of the
Household by the Low—Income Energy Assistance Programs as well as
payments to be made directly by the Household .
22. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and
accounting of funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall
be available on reasonable notice, for inspection, audit or other
examination and copying, by State and County Department
representatives or their delegates . Such records shall show the
amount of Home Energy delivered to each Eligible Household, the
amount of payments made for Home Energy by such Eligible
Households, the dollar value of credit received in behalf of each
Eligible Household, the balance of available benefits and fuel
costs . All records shall be maintained for a period of 3 years
following the termination of this Agreement. The State and County
Department reserve the right to monitor the implementation of this
Agreement by the Vendor.
23 . The Vendor will provide county departments documented estimates of
home heating costs for the period of November, 1, 1985 through
April 30, 1986 for any Eligible Household using their service.
Such estimates, if possible, shall be based on historical usage and
such estimates shall be provided to the county department within 30
days of request. The State and County Departments reserve the
right to audit vendor estimating procedures, and to terminate the
vendor agreement if estimates are found to be inaccurate or
inappropriate.
24. Non—compliance by the vendor with any of the above assurances of
• this agreement or applicable law or regulations shall be grounds
for immediate termination of this agreement. Such termination
shall include termination of payments on behalf of eligible
households and immediate return of credit balances or refunds owed
to the county department. Such termination is in addition to -all •
other legal remedies available to the county department, including
investigation or prosecution of fraud in connection with this
agreement.
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount of
Home Energy payments to be made in their behalf to the Vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations .
Page 6
IV. General Provisions
a. The term of this Agreement shall be /fad-- through
September 30, 1986.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient
funds, as determined by the State or County Department , are
available for this program, the State or County Department may
immediately terminate this Agreement.
c. This Agreement may be terminated by either party upon 30 days prior
written notice to the other party sent by certified or registered
mail.
d . The Vendor may not assign this Agreement without the prior written
consent of the County Department.
e . The Vendor shall comply with all applicable Federal and State law
and regulations, including confidentiality of all records, and
termination and restoration of Home Energy service, and
discrimination. The Vendor certifies that it has all licenses,
insurance, etc. , required by law for the provision of services
hereunder.
FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS
M
����i� O�CAff �`Q �
Si na u/G/G�1%Lf'7 �gnatU�
Ul !i i ��/A°x a Vic •
Jacqueline Johnson, Chairman
Name and Title (Printed or Typed) Name and Title
J5r6 6 P.O. Box 758
Company/4"or Business Name Address
Pp.,tali a 700 -1-2.--' Greeley, Colorado 80632
CI/ !O zipcode CITY zipcode
G �
DATE DATE • .
A1'I'hST: ajf. l:.'/!1/~. e-ti .
Weld County C erk and Recorder
and Clerk to the Beard n
BY: er1L-r i4 a_-/ cc---7-eJ
-'41
putt' County Clerk
*1 ,O mEmORAnDUm
,„;
Wine To Board Dim December 4 , 1985
COLORADO From Clerk to the Board
LEAP Vendor Agreements
Subject: _
Because of the number of Vendor Agreements for the current LEAP
project year which were submitted by the Department of Social
Services , we are submitting a list of them for your review.
Weld L-P
Greeley Gas Company
Keyser Coal Company
Public Service Company - Brighton
Public Service Company - Johnstown
Public Service Company - Longmont
Public Service Company - Louisville
Public Service Company - Fort Lupton
Public Service Company - Windsor
Adams County Co-op
Home Light & Power Company
Van Gas Company
Town of Nunn
Empire Gas Company (2)
Agland, Inc.
Rocky Mountain Natural Gas Company
Maddox Gas & Oil Company
mrmoRAnDuni
To Gordon Lacy oeediovember 27, 1985
Weld County Commissioner
COLORADO Fro nGrne MrKenna. Director, Social Services
subjact:I.nw income Energy Assistance Program - Vendor Agreements
Please find attached the Vendor Agreements for the current LEAP project
year. We need to have the Chairman of the Board sign, or have stamped if
that is appropriate, the last page of each of these agreements. We see them
as being routine but should you think we need to have a work session on
these, or have them approved at the official Board meeting, please let me
know and we will arrange as soon as possible.
Thanks for your help.
GM:lch
Enclosures
Hello