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Home My WebLink About800603.tiff INTAKE/CLASSIFICATION GRANT QUARTERLY REPORT 1%' . v- S C JO COLORADO DIVISION OF CRIMINAL JUSTICE LEAA PROJECT CASH REQUEST FORM 14 Subgrantee Project Number Date Weld County, Colorado 79-10C-(1)-C2-23 10/14/80 Project Title \take Warrant Payable To: Intake Classification Weld County, Colorado Duration Address 'From 10 1 7 To 2 P.O. Box 759 _Greeley— CAE 80632 1. Federal Award $ 49,500 Subgrantee Match $ 13,750 2. Received To Date $ 31,000 _ Received to Date $ 10,285 3. Requested Not Yet Received $ -0- Subgrantee Balance $ 3,465 4. Amount of this Request $ 8000 5. Total Lines 2, 3, 4 $ 39,000 6. Federal Balance (Line 1 Less Line 5) $ 10,500 7. Estimated Expenditures Month of 10/80 S 4,000 8. Less : Estimated Cash Beginning Month $ (4,942) 9. Total Cash Needs for Month S 8,942 10. Less: Estimated Cash--Subgrantee Match $ 942 11. Project Income $ -0- 12. Other $ -0- 13. Total Lines 10, 11 , 12 $ 942 14. Federal Cash Requested (Line 9 Less. Line 13) S 8,000 Project Direkoor � SIGNED COPIES OF FORM SUBMITTED STATE r. --i iWO CO, IES THIS FORM SHOULD BE TO DCJ BY THE 10TH. AGENCIES MUST ATTACH AN INTERAGENCY VOUCHER IN THE AMOUNT OF THE REQUEST. DCJ Approval S Amount Finance Officer Date Voucher Number Date DCJ Denial Reason: I Signature ---------— --------_— COLORADO DIVISION OF CRIMINAL JUSTICE SUBGRANT FISCAL REPORT FORM 8R ..ubgrantee Project Number ' Date Weld County, Colorado 79-10C-(1)-C2-23 10/14/80 Project Title Type of Report Report Sequence Intake Classification Progress 1XX 1 Final 4 'Project Duration Report Period From 10/1/79 To 12/31/80 7/1/80 to 9/30/80 AWARD STATUS Federal Subgrantee Buy-In Other State TOTAL Match Funds • Award 49,500 13,750 2,750 66,000 Cash Received 31,000 10,285 2,750. 44,035 Balance 18,500 3,465 -0- 21,965 FOR DIVISION OF CRIMINAL JUSTICE USE ONLY J .E. # FY DATE ' FUND ACTION CODE AGENCY # ABL ORG. UNIT K85 1001 32 ' 00 . y tXPENDITURES • Expend. _ Expend- - Begin- OCJ itures Expend- Unpaid Approved ning 'of ' Use This itures Oblig- 0. Budget Category ,budget Quarter _AC ' • Quarter-1752 Ta Date . 'atians(1753) Use Personnel 59,569.00 , 36,728.48 13100 9,484.65 46,213.13 61. Supplies and Oper. 3,071.23 965.91 13200 1,645.98, 2,611.89 161 I Travel 475.00 152.64 13300 -0- 152.64 .J 61 Equipment 13400 prr Construction 13500 .onsitants 2,884.77 - -0- 13600 -o- _ -0- C 0000a LLOTAL 66,000.00 37,847.03 19996 11,130.63 48,977 .66 62 smsu:�:�m, -Stare. ... ., f' ...: ." .�_t�1;�:.aiv�TT...1 '1l.17 / 2 �.y�C� c:'�r.. .}w.w1 i %. 4 gC1773 p .,7 ,Federal Share 75i 9,500.00 28,385.27 21'1 O 8,347.98 36,733.25 ''latch Share 21% ' 13,750.00 , 7,947.88 2 100 ' 2,3/ .43 ' 10,285.31 62 IBuy-In % 23100 - '62 . Other State ' ;Funds 4% 2,750.00 1,513.88 445.22 1,959.10 00000 ` TOTAL 100% 66,000.00 37,847.03 29996 11,130.63 48,977.66 161 4 CASH BALANCE Cash Balance Beginning of Quarter $ (6,649.16) Receipts During Quarter $ 12,837.43 Expenditures During Quarter $ (11,130.63) Cash Balance End of Quarter $ (4,942.36) I certify that to the best of my knowledge and belief this report is correct and complete and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents. • ort 4,,,,e ...,,„_.,,,,, ,, „/ ,,, ,_—______ Rep red By Phone Project D rect s ignature MAIL TWO COPIES OF THIS FORM TO DCJ AND ONE COPY TO YOUR REGIONAL PLANNER BY THE 15TH DAY OF THE MONTH AFTER THE CALENDAR QUARTER. DUE DATES ARE APRIL 15, JULY 15, OCTOBER 15, AND -JANUARY 15. *****SEE INSTRUCTIONS ON REVERSE***** SIDE BEFORE FILLING' OUT FORM u��aic �ee ; Fro�ect �,uc;;er : t Weld County , Colorado 77-AGE-10C-( 1 )-Ce-119 October 13,1980 i- reject ii e Type of Report : See ence iu; er: 1 Intake/Classificat9on Unit Progress X Final Fourth t rolect Duration: Report for Quarter Ending : -oom 10/1/79 To 9/30/80 marl j JunpLJ `,ept[A Dec Li `' v`TF -_..G �i£ port DDeDnf;.na LG ;. 7E i......" :✓C...._ . Ofl rte Y'E Jc rse £AGE. tecttcs t£ for err ficip7s r-moy ✓e CerieG ucLess tni re✓or't iS C.c.. e c C)1^ fCed on time CS � ,jS_ '"" ,. :u::de. ,rare cv ; e E. ;: on of C..C_:,,�L �- e � r e c CiN REPORT HERE: I OVERVIEW • - .- . . 7 _ 1 The Classification/Intake system has undergone relatively few changes this past d quarter. The system that has developed over the past several months works well i q for all concerned. The Securit} Staff seems to approve of and accept the system I and communication remains fairly open with regard to problems and suggestions. 1 iThe tunneling staff is .are unified and supportive of each other than ever before. f However , t -_wamel ci.a,gos with n the Unit continue to be a problem. The Classifi- cation/Intake Counselor III position, which was vacated in April , was not filled until mid September . In addition, the Unit' s Secretary resigned in mid August as did the In-douse Counselor. All of these vacancies created additional work loads for the remaining counselors. For these reasons , the achievement of the Grant objectives has been inconsistent. It is hoped that the Counseling Unit will = soon be operating at full staff once again. { t x c a a ta C _ • a cra _,:re o. : r 4CI Director ' secure e�-u �r�igt, Thal i ji-E9// < � � / d l 11 at y(------ ,e ,,c ii1� l ) ,Te A ��oil1 Nardc4,-avr Don Warden ci IrJouse C i selor, 111 France Director, of Weld County __. ___. _._.__.5, _ v; Sec 1L/ , 3. Al ] srevlois eit1ons are Dbsplete. PERFORMANCE OBJECTIVES 1 . "Classify on an ongoing basis an average daily population of approximately 90 to 100 inmates." Although still not quite up to expectations in accom- plishing this objective, we are steadily improving these statistics. Given the unusually high number of arrests this summer, the shortage of staff, the overcrowdedness of the Jail, and inconsistency with Security moves, Objective Number 1 was difficult to achieve. However, as can be seen by Chart Number 1 , the total percentage of the objective completed has increased over the past three quarters. CHART #1 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total Inmates remaining longer than 5 days. 173 175 177 53 76 68 197 722 Second Interviews. 57 77 90 31 23 48 102 326 Percentage objective completed. 33% 44% 51% 58% 30% 70% 52% 45% 2. "Complete 1200 initial intake interviews." As can be seen by Chart Number 2, we were 13 interviews short of accomplishing this year's goal of 1200 inter- views. We completed 17% of the objective this quarter which resulted in achieving 99% of the total objective during the year. CHART ll2 Cum. 1st Qt. 2nd 0t. 3rd Qt. July Aug_ Sept. 4th Qt_ Total li of initial intake interviews. 349 297 340 66 55 80 201 1187 Percentage objective completed. 29% 25% 28% 6% 5% 7% 17% 99% 3. "Provide 200 referrals to Community Agencies providing post release services." Referrals continue to be made regularly. As mentioned last quarter, the accumulative total is above 100% because of the arbitrary figure of "200 referrals" chosen at the time the Grant was written. CHART 113 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total 11 of referrals to Community Agencies. 39 82 89 32 23 34 89 299 Percentage objective completed. 20% 41% 45% 16% 11% 17% 44% 150% 4. Objective Number 4 was deleted prior to the approval of the Grant. 5. "To provide pre-release planning to 130 inmates." Again, we have more than met this objective through the various groups offered in the Jail and pre- release counseling sessions. As can be deducted, "130" (inmates) is a very conservative figure to be working with. CHART #4 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total Pre-release planning sessions. 66 182 103 37 20 39 96 447 Percentage objective completed. 51% 140% 79% 28% 15% 30% 73% 343% 6. "To provide Community referrals, such as family counseling, child care, and employment assistance to the families of 25 inmates." Although there has been no problem meeting this objective for the year, you may note the drop in referrals for the quarter. One possible explanation is the decreased contact with inmates and their families due to being short staffed. It has been necessary to spend our otherwise free time filling in for absent counselors and secretary. Unfortunately, it has been difficult to spend as much time with the inmates as previously. CHART #5 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total Community referrals of families. 20 16 8 2 1 2 5 49 Percentage objective completed. 80% 64% 32% 8% 4% 4% 20% 196% 7. "To maintain a comprehensive data base on all persons booked into and incar- cerated in the Weld County Jail." Extensive information is now being collected on each inmate during the booking process with the use of the computer system just installed. The Security Officers are presently in the process of being trained to use the computer, and we expect that the counseling staff will be trained shortly. We have submitted forms outlining the information our Unit would like to obtain on an individual and hope that it will not be long before the computer is functional for us. In addition, there were 15 inmates who participated in the psychological testing program. 8. "To develop and implement a Community Volunteer Program." The Programs Unit was fortunate this past quarter to have one full time and three part time interns working with us. Three were working on their Masters and the full time intern was completing her B.A. In addition, we have a full time intern who began working with us in mid August. The hours of all these people during this quarter totaled 658. We also recorded 29 hours of volunteer time. CHART #6 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total # of hours provided by the interns. 666 485 1009 287 233 138 658 2818 11 of hours provided by volunteers. 192 237 34 9 10 10 29 492 9. "To provide counseling and preparation to those inmates who will be transferred to the Colorado Department of Corrections from the Weld County Jail and who request such help." These statistics vary from month to month depending on the Court status of the inmates. As can be seen in the chart, counseling to sentenced inmates continues to be one of our functions in the Weld County Sheriff's Department. CHART #7 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total 11 of inmates request- ing counseling. N/A 23 9 1 0 7 8 40 Subsequent sessions. N/A 14 37 0 1 4 5 56 10. "To establish and maintain contact in coordination with State and other County Correctional Agencies having similar interest in the field of Classification and/or inmate services." This objective is continuously being met with greater ease as time passes. Relationships with agencies and community programs are being strengthened and our credibility within the community is increasing. One such effort was made in September when the Programs Unit met with the Public Defenders for two hours to discuss mutual problems and concerns. The meeting was productive and we are still in the process of following through with the suggested solutions. (Appendix 2 is an information sheet which will hopefully be distributed to inmates upon arrest.) CHART #8 Cum. 1st Qt. 2nd Qt. 3rd Qt. July Aug. Sept. 4th Qt. Total # of contacts with other agencies. 127 126 136 29 29 31 89 478 11. "To develop inmate involvement in the design and delivery of services offered or coordinated by the Programs Unit." 12. "To develop security line staff involvement in the evaluation of the services offered or coordinated by the Programs Unit." Both of these objectives have been addressed in previous quarterly reports. I refer the reader to these reports for explanation as to the fulfillment of these objectives. PROJECT CHANGES 1. Included in the Appendix are copies of the two interview forms used to complete the Intake and Classification interviews. They are both slightly revised from last quarter in the sense that the information is obtained in a more condensed form resulting in a little less paperwork. 2. As already mentioned, the computer system is being used by Security and should be functional for the Programs Unit shortly. We will be gathering such statistics and information as release dates, attendance lists, be- havioral notes, and pod recommendation among other things. 3. Under optimal conditions, the Programs Unit is made up of eight individuals; three counselors in Classification/Intake, two in Work Release, one In- House Counselor, a Director of Correctional Programs, and a Secretary. Each is proficient in their job responsibilities yet relatively unfamiliar with the workings of the other counselors. In the case of illness or vaca- tion, the Unit could easily lose efficiency without adequate backup. For this reason a cross training program is under way. The two Counselor II's in the Unit are presently switching places for a period of four to six weeks and being trained under the respective supervisors. This has given them further understanding and knowledge as to the workings of the other job responsibilities in the Unit. After the Counselor II's have completed their training, another cross training period will be planned for the remaining counselors. 4. In order to get more input from Security with regard to inmates, we have implemented the use of behavioral observation logs. These sheets are left in the Guards' offices and are used for recording inmate behavior. The Officers are encouraged to record both positive and negative inmate behavior so that we get a picture of what goes on outside of the counseling sessions. 5. With the hiring of two new staff members this past month, some new ideas for groups have begun to take form. A new support group, a physical activity group, and a group for Spanish speaking inmates have been added to Programs. It is expected that at least one of the groups offered will meet the needs of a given inmate should he or she care to participate. PROBLEMS INCURRED 1. One problem already mentioned in this report as well as previous reports is the shortage of staff. The Classification/Intake Counselor III position was vacant for four and a half months. During that time the Unit also lost the In-House Counselor (Counselor III) as well as the Secretary. Finally, by mid September the two Counselor III positions were filled. However, the Director of Correctional Programs resigned effective October 1 , 1980. In addition, the Chief of Classification/Intake has resigned as of October 15, 1980. Given this instability of the Unit itself and the reluctance on the part of the Administration to fill the vacancies, problems in morale and general satisfaction have developed. It appears that the Programs Unit is being ignored or discounted given the fact that the County Budget is of pri- mary concern to the Administration. Consequently, it has been determined that the Secretary's position as well as that of the Chief of Classification/ Intake will not be filled. In addition, although the screening process for the Director's position has been completed, the position has not been filled and very possibly may remain vacant for quite some time. Thus, as of October 15, 1980, the Programs Unit will consist of five people: one In-House Coun- selor (Counselor III) , two Work Release Counselors (a Counselor II and a Counselor III) , and two Classification/Intake Counselors (one Counselor II and one Counselor III) . Obviously, the decrease of staff (down from eight) increases the workload of the remaining counselors. In addition, the Unit is experiencing a "low ebb" reflecting the relatively non-supportive attitude from the Administration. 2. The proposed restructuring of the G-Max dayroom has not begun. Originally, this project was to be completed by a reallocation of the unused Grant funds. However, these funds (savings from the salaries of the individuals who left) enabled the Grant to be extended for a 5th quarter. The resignation of the Chief of Classification/Intake may provide enough extra money to still com- plete the renovation. 1U DATE (interview) DATE (arrest) NAME: DOB AGE HT WT ADDRESS: SPEAK ENGLISH YES NO MEDICAL ISSUES: SPECIFIC CHARGES: OBSERVATION SCALE PREVIOUS CHARGES (C) 1 . Emot. Unstable 1 3 5 7 9 Calm, stable (E) 2. Conforming 1 3 5 7 9 Rebellious (H) 3. Timid/restrained 1 3 5 7 9 Assaultive ( I ) A . Self-reliant 1 3 5 7 9 Victim (N) 5. Sincere 1 3 5 7 9 Manipulative (D2)6. No death wish 1 3 5 7 9 Suicidal (D5)7. Positive - - 1 3 5 - 7 9 Depressive (pa)8. Confident 1 3 5 7 9 Paranoid 9. Substance free 1 3 5 7 9 Sub. abuser (Sc)10.Clear thoughts 1 3 5 7 9 Schizoid 11 . Stabilizer 1 3 5 7 9 Disrupter 12. Con wise 1 3 5 7 9 Naive Homosexual ? Yes No Sex deviate? Yes No ADDITIONAL COMMENTS: I j I'. POD PLACEMENT: B C D MAX INTERVIEWER'S NAME: :•w+tMhv...:. q. = W ki t4 {,:-O - .. CONTACT COUNSELOR: Sentenced? Y N Pend Chgs? Y N INMATE NAME: DATE BIRTHDATE: JUDGE: _ATTORNEY: PROGRAMS: GED Horizons Life Skills Enlight. Proj. ARC Trusty Bible Study Ind. Counsel . AA Testing Chaplain Marriage Cnsl Church Supt. Group Spanish Spk. Do you know any inmates already here in jail? Yes No Who? _ Relationship? Who were you living with before you were brought to jail : Is your family okay? Y N Problems: How far did you go in school : What work do you do? Do you drink? Y N What? How much? How long? Whould you like to change drinking habits? Y N Do you use drugs: Y N What? How much? How long? Would you like to change this? Y N Have you ever been to a psychologist or counselor? Y N When? Where? Who? How Long What were the issues? Have you ever attempted suicide? Y N Number of times? When? How? What do you do when you are angry or frustrated? Do you want to make any changes in yourself (personality, character, life) What activity do you enjoy (makes you happy)? - - II • (C) 1 . Emot. Unstable 1 3 5 7 9 Calm, stable (E) 2. Conforming 1 3 5 7 9 Rebellious I (H) 3. Timid/restrained 1 3 5 7 9 Assaultive (I ) 4. Self-reliant 1 3 5 7 9 Victim (N) 5. Sincere 1 3 5 7 9 Manipulative (02)6. No death wish 1 3 5 7 9 Suicidal (D5)7. Positive 1 3 5 7 9 Depressive (pa)8. Confident 1 3 5 7 9 Paranoid 9. Substance free 1 3 5 7 9 Sub. abuser (Sc)10.Clear thoughts 1 3 5 7 9 Schizoid 11 .Stabilizer 1 3 5 7 9 Disrupter 12. Con wise 1 3 5 7 9 Naive Homosexual? Yes No Sex deviate? Yes No ADDITIONAL COMMENTS: POD PLACEMENT: B C D MAX INTERVIEWER'S NAME: INMATE BEHAVIOR FORM COUNSELORS WILL PICK UP COMPLETED FORMS DATE TIME INMATES NAME BRIEF DESCRIPTION OF INCIDENT OFFICER'S NAME _ PUBLIC DEFENDER INFORMATION SHEET Robert Hicks - Div . III Paula Miller - Div . IV David Martin - Investigator THE PUBLIC DEFENDERS appear at bond hearings for all persons held on felony charges . This does not mean that we are representing you in your case . How to apply for PUBLIC DEFENDER REPRESENTATION : If you get out on bond : 1 . The Court will give you a date to come back to county court to see whether charges have been filed . In some cases , the District Attorney decides not to file charges . You should wait until you appear and know '._ ' • • charges are filed before coming to see us , and BRING THE PAPER THE JUDGE GIVE YOU WITH YOU. 2 . Come to our office Monday through thursday at 4 : 00 to apply for our help . The office is directly across from the courthouse at 922 1/2 Ninth Avenue . 3 . If we are able to accept your case , your attorney will want to make an appointment to discuss your case . If you cannot make bond : 1 . You will be brought back to county court 2 or 3 days from now to find out whether charges have been filed . 2 . If there is a public defender there at that time , tell him or her that you want to speak to the lawyer in your division and your lawyer will come to the jail to see you . 3 . If there is no public defender there when you are in court , call us at 353-8224 as soon as poossible . Give the secretary your name , case number , and the division your case is in . This information is on the paper the judge will give you . Your lawyer will come to the jail to see you . Important Information : 1 . We suggest that you DO NOT talk to police officers or investigators . Any information you give them will be used against you even if you are telling them you are innocent . Tell them to talk to your lawyer . 2 . If you make bond , be very careful to avoid contact with the complaining witnesses . Let your lawyer contact them. IF YOU ARE CHARGED WITH ANOTHER CRIME WHILE ON BOND FOR THIS ONE , YOUR BOND ON THE NEW CASE WILL BE VERY HIGH AND YOU PROBABLY WILL BE IN JAIL UNTIL TRIAL. 3 . The criminal process is , unfortunately , a very slow process• Your case will not be settled in one or two days . It often takes months and many court appearances to settle a case or get a trial setting . WE understand that you are anxious and want the prosecution to be over quickly , but that usually does not happen . Please understand that we need time to effectively defend you . Hello