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820578
COUNTY OF WELD
1982
BUDGET MESSAGE
PRESENTED TO THE
WELD COUNTY BOARD OF COMMISSIONERS
CHUCK CARLSON, CHAIRMAN
NORMAN CARLSON, COMMISSIONER
C.W. KIRBY, COMMISSIONER
JOHN MARTIN, COMMISSIONER
JUNE STEINMARK, COMMISSIONER
BY THE DIRECTOR OF FINANCE AND ADMINISTRATION
DONALD D. WARDEN
SEPTEMBER 29, 1981
September 29, 1981
Weld County Board of Commissioners
115 10th Street
Greeley, CO 80631
Board Members:
The Weld County 1982 proposed budget for operations and capital outlay totals
a gross amount of $39,978,579 with a net of $37,598,999 when Interfund trans-
fers are excluded. The Intergovernmental Service Funds total an additional
$5,128,52.3.
The proposed budget is funded with revenue estimates of $23,323,476, anticipated
fund balances of $2,753,618, and the maximum allowed property tax from the
County Council. The mill levy proposed is the same as 1981, or 17. 247, applied
against the 5.45% increase of assessed valuation of $771,773,770 for a tctai
property tax of $13,310,782.
A comparison of the Home Rule Charter maximum property tax limit to the State
limit of 7% indicates that without the Charter limitation, an additional
$435,839 could he raised. Without the County Council's approval of the same
mill levy as 1981, the Board would have to reduce the mill levy to 17.172,
which results in a $57,456 reduction in the 1982 property tax revenue amount.
Under MB 1613, even with the Home Rule Charter, the maximum base mill levy far
future calculations under the State law will be 17.811 should there ever be
local relief in the Charter 5% limitation. The accummulated impact of the
Home Rule Charter tax limitation compared to the State 7% limitation since
only 1978 is $4,536,228 in unlevied property taxes.
Again, the 1982 proposed budget, in my opinion, represents a reasonable fiscal
plan that meets the essential needs of the citizens of Weld County. Although
fiscally sound, Weld County continues to be fiscally stressed with the Home
Rule Charter 5% limitation and increasing Federal and State funding reductions
in a time of local and national economic recession and turmoil. It becomes
increasingly more difficult for local government to balance the demand to
satisfy social needs and enhance economic prosperity at the same time. If the
trends continue, Weld County, along with most local governments, will lose
their ability to respond to local problems, protect and provide physical
infrastructures, such as roads and bridges, bring about economic revitalization,
and maintain the quality of life for its citizens in the area of public goods
and services.
In the long run, the solutions to the above problems must come from providing
the county with adequate taxing power to acquire the fiscal resources needed
to meet the service expectations, or as an alternative restructure and reduce
service demands placed upon it. In the short term, Weld County must continue
1
to maximize service delivery within its limited resource capacity. The manage-
ment initiatives and rational resource allocation methodologies developed in
the last few years must be continued and enhanced. The enhancement proposed
in 1982 is the use of the proposed organizational improvement program, which
targets efforts in management development, employee development, and
technology/methods development and improvement. Without continual efforts in
these areas, service and program results will diminish in the environment of
growth in service demands, inflation, tax limitation, Federal budget reductions,
and economic uncertainty. The negative aspect of the environment can only he
overcome within the county organization through opportunity, motivation,
development, and performance improvement as proposed in the organizational
improvement program and budget recommendations.
In the 1982 proposed budget the Board has many difficult decisions and oppor-
tunities to address numerous policy matters and points of issue. In the
proposed budget there are items totalling $701,720 that are not funded in any
specific line item for your Board's consideration, but there is $472,171
included that should be addressed by your Board as policy matters. Plus,
there is $121,272 in the General Fund contingency to fund a portion of the
unfunded programs or to be held as a reserve amount to face program and funding
issues in 1982.
Contained in the proposed budget is adequate funding to provide a benchmark
compensation plan for all county employees. The compensation plan in the 1982
budget continues to hold or bring all county employees up to parity with
common jobs in the surrounding labor market for both public and private
organizations. In order for the county to maintain and attract an effective
workforce, it is essential that the salary level for all county employees
remain competitive within the labor market. The range of increase goes from
10% to 20% in the proposed budget. Together with the compensation plan, the
Board is encouraged to adopt the organizational improvement program and elected
officials, employees, and managers are asked to respond.
The 1982 budget has much uncertainty and for this reason more than usual,
contingency funding options and amounts are provided. The Board is encouraged
to appreciate the uncertainty and respect the contingency plans and funds to
allow a more responsive posture in fiscal year 1982 in Weld County program
plans and execution. As your Board is accustomed to, during the budget hearing
process you must continue to ask questions concerning the program needs and
purposes, objectives, priorities, benefits, alternative approaches and service
levels of all county activities in order to provide the service most necessary
to the citizens of Weld County within the resource capacity permitted by the
Home Rule Charter.
With the many difficult decisions facing the Board in the 1982 budget hearing
process, it is hoped that the Budget Message and line items budgets will serve
as useful tools in making program plans and funding decisions for 1982 county
services. The preparation of the 1982 budget could not have been accomplished
without the efficient and dedicated service of staff personnel and the department
2
managers and other elected officials in the county. I should like to express
my appreciation to all who contributed to the budget preparation. I should
also like to thank the members of the Board for their support and actions in
conducting a budgetary process in a responsible and progressive manner.
Respectfullysubmitted,
/
06
Donald D. Warden, Director
Finance and Administration
3
ORGANIZATIONAL IMPROVEMENT PROGRAM
The program includes three areas of development: 1) management, 2) employees ,
and 3) technology to improve the overall organizational performance and effec-
t 1 ess.
Elements included in the plans for each area are discussed in the following
narrative.
I. Management Development
Objective: To increase the skill level of Weld County managers, thereby
enhancing managerial decision making, communications, and results.
Proposed Elements
A. Development and Training
1. Management training programs for first line supervisors, mid-
management and upper level management.
2.. On-going management training funds per department so updating of
skills and techniques can be obtained in a timely manner.
3.. Development of specific management training goals and needs per
department per manager.
Organizational Improvement
A. Sunset Review Process: On-going review of position vacancies for
organizational, technological or methods improvement.
B. Program Review: Review by management of effectiveness of program
services. Duplication of effort, technology improvement, availability
of contracting services at reduced costs or cost avoidance.
C. Organizational Performance Appraisal. Establishment of department
goals by management and communication of goals to employees.
D. Management Performance Appraisal: An addendum to yearly evaluation
process whereby managers establish measurable goals for the division/
department and performance is measured accordingly.
Operations Improvement
A. Management Reporting System: Continued use and updating of management
reporting system by department manager. Continued use of information
to highlight and eliminate operating problems.
4
B. Cross Training: Continued and increased cross training of appropriate
department staff to supply adequate coverage for peak workload periods
and absences.
C. Work Simplification/Methods Improvement: Information flow through
staff meetings, distribution of publication, etc. , so improved tech-
niques can be applied to improve work methods and quality.
D. Utilization of Technology: Increase utilization of technological.
tools to decrease operating costs and improve work environment.
E. Incentive Bonus Program: An incentive program for management which
recognizes improvements/cost reductions for departments.
II. Employee Development
Objective: To increase the skills of Weld County employees through an
organized training program.
To provide information on career paths or upward mobility within the or-
ganization.
To provide a means of receiving employees' input to improve operating
procedures and work life.
Proposed Elements
A. Personnel Aspects
1. Orientation program for new employees outlining personnel po-
licies and procedures; career development opportunities; overview
of county government and interaction of offices.
2. To provide manager with applicants determined eligible and in-
terested in positions when vacancies occur.
3. Job Audit Review: To establish a percentage of jobs to be re-
viewed on a yearly basis.
4. Formalized Exit Review: To establish a formalized exit interview
per employee so operating or management problems can be identi-
fied and solved.
5. Classification Review: To establish a means to review job des-
criptions and verify accuracy.
6. Performance Appraisal: To establish in conjunction with the
department heads and/or division managers an addendum to the
evaluation process, a means to evaluate specific performance
standards per employee.
7. Benefit Review Program:
5
B. Motivational Aspects
1. Career Path Development: To identify available career paths for
classification group and identify increased training skills
necessary to implement upward mobility.
2. Job Rotation/Cross Training: To increase the opportunity for job
responsibilities and upward mobility for employees. Also would
even work flow for all employees in department during absences.
3. Employee Training Program: To provide training in specific
employee targeted areas to increase skills or personal develop-
ment.
4. Employee Suggestion Program: To provide an opportunity for
employees to provide input on improving operations.
5. Department Safety Analysis & Award Program: To provide a means
of recognizing improved safety records per department and de-
monstrate the reduced cost resulting from same.
6. Utilization of Technology: Increase utilization of technological.
tools to decrease operating costs and improve work environment.
7. Referral Program: Information of availability of services to aid
employees with personal and/or family problems.
III. TECHNOLOGY/METHODS DEVELOPMENT AND IMPROVEMENT
Objective: To increase the awareness and utilization of technological and
methods advancements to improve county operations.
Proposed Elements:
A. Technology
1. Office Systems: Installation of a word processing center in a
test site(s) for a one-year period. Should it prove successful
the expansion of the concept to other appropriate areas.
2. Energy Management System: Installation and utilization of the
system to reduce operating costs.
3. Inventory Control System: Expansion of present systems to
include the shop parts, buildings and grounds, etc.
4. Automation: Increase automation for record storage, tracking
information for solutions to operating/scheduling problems,
management information to reduce manual systems and increase
accuracy and access.
B. Methods
1. Flextime: Expansion of 4-10 hour day concept to other county
areas. Example: Building Inspection.
6
2. Equipment Replacement Plan: Scheduled replacement of equipment
or materials. Example: Carpet.
3. Information System: Distribution of publications, training
seminars, etc. to increase awareness and communication of new
technology.
4. Combining of Similar Positions: Explore the possibility of a
Field Services Department to include staff trained in a variety
of job specialties.
A. Building Inspection, Appraisers, Environmental Health
Specialists. (Construction)
B. Building Inspection, Sheriff's Office, Appraiser (oil
companies)
7
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REVISED
BUDGET WORK SESSION SCHEDULE
ALL MEETINGS WILL BE HELD IN THE THIRD FLOOR MEETING ROOM (#316) .
THURSDAY, OCTOBER 8
9:00 AM Finance & Administration
Accounting
Personnel
Purchasing
Printing & Supply
10:00 AM Buildings & Grounds
Missile Site
11:00 AM Communications - Co. Wide
Communications - PBX
Civil Defense
12:00 - 1:00 PM Lunch Break
1:30 PM Ambulance
2:00 PM Public Trustee
2: 15 PM Veteran's Office
FRIDAY, OCTOBER 9
9:00 AM County Attorney
10:00 AM District Attorney
11:00 AM Treasurer
11:30 AM Commissioners
12:00 - 1:00 PM Lunch Break
1:30 PM County Council
2:30 PM Clerk & Recorder
Elections
3:30 PM Coroner
4:00 PM Airport
10
TUESDAY, OCTOBER 13
9:00 AM Extension Service
Fair
Pest & Weeds
Northern Colo. Research Center
West Greeley Soil (Ron Miller)
Animal Control (Mr. Heckendorf)
Exhibition Building
12:00 - 1 :00 PM Lunch Break
1 :30 PM Planning & Zoning
Building Inspection
THURSDAY, OCTOBER 15
9:00 AM Health Department
12:00 - 1 :00 PM Lunch Break
1 :30 PM Sheriff's Department
Jail
Police Services
FRIDAY, OCTOBER 16
9:00 AM Engineering
Road & Bridge
IGA
12:00 - 1 :00 PM Lunch Break
1 :30 PM Woman's Place
Child Abuse
Social Services
Old Age Pension
Youth Shelter Home
4:00 PM Assessor
TUESDAY, OCTOBER 20
9:00 AM Nondepartmental
Weld Mental Health
Community Center Foundation
EDAB - Chamber of Commerce
Public Works - County Building
Conservation Trust Fund
Contingent Fund
Sub-Division Parks Fund
Revenue Sharing Request
Insurance Fund
Solid Waste Fund
Humane Society
11
TUESDAY, OCTOBER. 20 CONTINUED
11 :00 PM Hospital
12:00 - 1:00 PM Lunch Break
1:00 PM Human Resources
THURSDAY, OCTOBER 22
9:00 AM Data Processing Requests
12:00 - 1:00 PM Lunch Break
1:00 PM Special Project Requests
FRIDAY, OCTOBER 23
9:00 AM Library
10:00 AM Wrap Up
12
SUMMARY
OF
FUNDS
All Funds
Revenue by Source
1982
TOTAL $41,559,987
Federal/State
$18,613,864
44.87. Property Taxes'`
$13,310,782
32.1%
Interfund Transfers
$2,379,580
5.7%
Charges for Service
$1,554,799
3.7;
Reimbursements Fund Balance
$249,039 $2,546,149
.67, 6.1%
Licenses/Permits Miscellaneous
$378,114 $1,566,683
.9% 3.8%
Other Taxes
$960,977 *Includes $405,789 in
2.3%. Property tax in Insurance
IGA Fund.
1981
TOTAL $40,428,638
Federal/State
$19,516,490 Property Taxes
48.3% $12,622,216
31.2%
Interfund Transfers
$2,439,884
6.07,,
Fund Balance
$1,452,823
Reimbursements 3.6%
$246,171
6% Charges for Service
$1,482,902
Licenses/Permits 3.7,'.
$424,412
1.0% Miscellaneous
51,288,966
Other Taxes 3.27.
$954,774
2.47 13
All Funds Without Interfund Transfers
Revenue By Source
1982
TOTAL $39,180,407
Federal/State
$18,613,864
47.5%
Property Taxes'
$13,310,782
34.0%
Fund Balance
$2,546,149
6.5%
Miscellaneous
Reimbursements S1,566,683
$249,039 3.9%
67,
Charges for Service
Licenses/Permits $1,554,799
$378,114 4.0%
1.0`,
Other Taxes
$960,977
2.5% *Includes $405,789
in Property Tax in
Insurance IGA Fund.
1981
TOTAL $37,988,754
Federal/State
519,516,490
51.5%
Property Taxes
$12,622,216
33.2%
Fund Balance
$1,452,823
3.8
• Charges for Service
Reimbursements — 51,482,902
$246,171 3.9%
6,. Miscellaneous
$1,288,966
Licenses/Permits 3.4%
5424.412
1. 1. Other Taxes
$954,774
2.5% 14
All Funds
Expenditure by Functions
(without Inter fund Transfers)
1982
TOTAL $37,598,999
Human Resources
$2,769,259
Road/ Bridge / 7.4%
$7,543,228
20.1%
General Government
$4,326,344
11.5%
Public Safety
$3,552,124
Social Service 9.47,
$12,681,600
33. 77 Health
$2,093,861
5.6%
Capital
$1,124,768
3.0%
Library Auxiliary
$352,404 $875,127
.07, Miscellaneous 2.3%
$852,830
Judicial 2.3%
Contingency $622,412
$805,042 1 .7%
2. 1%
1981
TOTAL $37,375,420
Road/Bridge
$7,300,302
19.7%
Human Resources
$5,973,201
L6.5? General Government
$4,377,820
11.2%
Public Safety
$3,473,004
8.6%
Health
Social Services $1,990,854
$10,555,300 5.2%
29.1% Capital
$1,068,510
2.87,
Auxiliary
Library-- Judicial $1,097,438
$335,842 Contingency/ $628,255 2.5%
9i Miscellaneous 1.67.
$574,894
1.9%
15
Mill Levy
1982
TOTAL 17.247
General
525%, Road
3.145
18.2%
Insurance
.526
3.0%
Contingency
$1.004
5.8% Social Services
2.497
14.5%
County Buildings Capital
.170
1.07
Hospital Capital
.864
5.0%
1981
TOTAL 17.247
Road
3.157
*General 18.3%
10.577
61 . 3%
Social Services
2.431
14.1%
County Building Capital
.171
1.0% Hospital Capital
.911
*'NOTE: 1981 $2,310,333 in 5.3%
Property Tax was dis-
placed in Road & Bridge
Fund. (3.157 mills)
16
Mill Levy and Revenue Sharing
1982
TOTAL $J',818,429
General
$6,978,138 Road
47.17 $3,934,673
26.6.
Contingency
$775,000
5.27.
Social Services
Insurance IGA �� $1,926,761
5405,789 13.0%
2.77.
County Building Capital
$131 ,068 Hospital Capital
.97 $667,000
4.5%
1931
TOTAL $14,222,216
*General
$7,741,102
54.4% Road
$3,910,333
27.5!
Social Services
$1,778,954
12.57
County Buildings Capital
$124,827
.9%
Hospital Capital
$667,000
*NOTE: 1981 $2,310,333 in 4,7%
Property Tax was dis-
placed in Road & Bridge
Fund.
17
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22
POINTS OF ISSUE
AND
POLICY MATTERS
POLICY DIRECTIONS
-- Continue revenue maximization policy to support county services to users.
-- Continue policy of identifying ways to minimize the reliance upon property
tax funding.
-- Advocate legislative positions.
-- Adopt a benchmark compensation plan based upon annual salary survey data to
keep county compensation competitive with the labor market.
-- Examine county programs on a continual basis to maximize productivity and
maintain current service levels with current or reduced workforce.
-- Examine county programs and services to prepare Weld County for continuing
financial uncertainties and future limitations.
-- Cost Cutting/Revenue Raising strategies have been used to hold down costs and
support county services. This has been accomplished by:
-- Organization assessment
-- Contraction in services
-- Productivity improvement
- Reprivatization and contracting
-- Automation
-- Energy conservation
-- Administrative reorganization
-- Innovation/technological transfer
-- Position sunset review is recommended to assess the need for any vacated posi-
tions in 1982.
-- Utilization of a target budget approach with the following features:
-- Identifies county's resource capacity
-- All can see the targets and related reductions
-- Proposed unfunding gets identified early
-- Allows time to accommodate reductions (employees)
-- Offers support to managers to eliminate marginal services,
less productive employees, etc.
-- Allows Board discretion in allocating funds to unfunded pro-
grams in critical service areas
-- Targets all offices, department, outside agencies
-- Better reflects county priorities
-- Limits are known and alternative expenditure levels can be
planned six months before fiscal year begins
-- Constrains growth in existing levels, so high priority requests
can be granted while lower priority projects are cut
23
POLICY MATTERS/POINTS OF ISSUE
FUNDING
EXCLUDED INCLUDED
PLANNING:
-- 208 Management $ 7,500
-- Planning Fee Increase (6,519)
-- Technical Assistance Program 5,000
CLERK AND RECORDING:
-- New recording system 13,852
ELECTIONS:
-- Rates for Judges/Branch Registrars 6,337
ASSESSOR:
-- Appraiser positions 12,910
BUILDINGS AND GROUNDS:
-- Security Contract 36,000
-- Chiller energy reduction 26,404
-- 4—Wheel drive vehicle 12,500
COMMUNICATIONS:
-- Court telephone costs
-- Rate increase contingency 28,226
-- 4 x 4 Communication Truck 12,000
DISTRICT ATTORNEY:
-- Consumer Fraud Program 27,360
-- Welfare Fraud 20,767
25, ]L62
-- FRONTS
SHERIFF:
-- Duty Leather (1981) 9,190
-- Duty Jackets (1981) 9,990
-- Weapons (1981) 20,690 lg D00
-- Training 6,050
BUILDING INSPECTION:
374
-- Fees under HB 1516
24
FUNDING
EXCLUDED INCLUDED
OUTSIDE AGENCIES:
-- Mental Health 73,021
-- Predatory Animal 22,455
-- Animal Control 46,364
-- Northern Colorado Research 3,000
-- West. Greeley Soil Conservation 14,930
-- Community Center Foundation 29,865
-- Chamber - EDAB 25,000
EXTENSION:
-- Youth Assistant 15,001
LIBRARY:
-- Materials 7,660
-- Travel 600
AIRPORT: 10,000 40,000
NON-DEPARTMENTAL:
-- Management Training 10,000
-- Suggestion Program 5,000
AMBULANCE:
-- Rate Increase
ROAD AND BRIDGE:
-- Mill levy - Municipalities
-- Service level/projects
-- Excess 5% 57,456
SOCIAL SERVICES:
-- Woman's Place 15,000 21,000
-- General Assistance
-- Child Abuse 2,000 7,000
-- Welfare diversion - AFDC-U *
-- Severely handicapped - RCCF 178,000
HEALTH DEPARTMENT:
-- PBX - HRD 5,000
-- Supplemental Foods - HRD *
25
FUNDING
EXCLUDED INCLUDED
HUMAN RESOURCES:
-- Fund Balances
-- Supplemental Foods
-- PBX - Health
-- PIC - EDAB
CAPITAL/SPECIAL PROJECT:
-- Special Projects 65,809
- Undesignated Capital 138,068
-- Data. Processing Computer Room 8,5 .0
MOTOR VEHICLE - IGA:
-- Special Projects 38,750
-- Grader Sheds/Special Projects 23,569
-- Automatic Fuel System 19,000
TOTAL $701,720 $472 141
BOARD OPTION:
-- Unallocated Contingency 121,2;2
*Denotes no specific dollar amount until policy determined.
26
ONE-TIME
COST AVOIDANCE
POLICY MATTERS
FY ITEM AMOUNT
DATA PROCESSING:
1981 Equipment buy-out $300,000
COMMUNICATIONS:
1981-82 Radio console up-date 56,846
1981 Recorder head replacement 9,008
1982 Microwave development 6,927
CLERK AND RECORDER:
1981-82 Recording system 107,917
AMBULANCE:
1981 Life pack 5,000
CAPITAL OUTLAY:
1981 Ft. Lupton building 40,000
1981-82 Retro-fit chiller - Centennial 116,700
1982 Courthouse restoration 100,000
1981 Word processing equipment 40,000
TOTAL: $782,398
Recommended that 1981 anticipated fund balance be used on one-time cost
avoidance items rather than being built into the program operating base.
27
1982 SALARY AND BENEFITS BUDGET
DEPARTMENT 1981 BASE 1982 FINAL ANNUAL COST
GENERAT. FUND:
Office of the Board $ 160,510 $ 159,873 $ (637)
County Attorney 168,075 175,515 7,440
Planning & Zoning 139,526 158,962 19,436
Accounting 143,268 166,823 24,555
Finance 107,080 121,893 14,813
Clerk & Recorder 532,428 586,794 54,366
Elections 48,881 60,521 11,640
Treasurer 190,722 211,126 20,404
Assessor 444,408 510,334 65,926
Personnel 117,598 134,457 16,859
Buildings & Grounds 423,594 473,419 49,825
Communications 203,099 203,349 250
Communications (PBX) 93,603 93,357 (246)
Purchasing 54,188 61,967 7,779
District Attorney 549,965 519,912 69,947
Jail 1,132,102 1,239,538 107,436
Sheriff 439,093 497,639 58,546
Building Inspection 153,596 182,008 28,412
Police Services 1,038,732 1,145,089 106,357
Ambulance 405,846 416,946 11,100
Pest & Weed 56,227 55,855 (372)
Extension Service 110,110 104,120 (5,990)
Exhibition Bldg. 14,785 15,959 1,174
Veterans' Office 35,211 38,828 3,617
Missile Site 6,061 6,938 871
Youth Shelter 89,107 100,363 11,256
Contingency 683,770 -0- (683,770)
TOTAL GENERAL FUND: $7,541,585 $7,541,585 $ -0-
HEALTH FUND:
Administration 140,971 155,099 14,128
Health Ed. 16,068 18,230 2,162
Lab 89,812 98,963 9,151
Nursing 337,889 403,983 66,094
Environmental. Health 118,082 127,911 9,829
ARRC 307,818 307,818 -0-
Contingency 101,364 -0- (101,364)
TOTAL HEALTH FUND: $1,112,004 $1,112,004 $ -0-
28
DEPARTMENT 1981 BASE 1982 FINAL ANNUAL COST
LIBRARY FUND:
Administration 182,961 203,039 20,078
Admi
30,392 30,392 -0-
Contingency 20,078 -0- (20,078)
TOTAL LIBRARY FUND: $ 233,431 $ 233,431 $
ROAD AND BRIDGE:
Engineering $ 200,047 $ 223,350 $ 23,303
Maintenance 786,688 838,158 51,470
Reserve/Temporary 100,000 100,000 -0-
Production 512,702 608,963 96,261
Bridge/Culvert 219,177 248,560 29,383
Contingency 200,417 -0- (200,417)
TOTAL ROAD & BRIDGE: $2,019,031 $2,019,031 $ -0-
Salary adjustments funded in General Fund Contingency ($683,770) . All other funds
are funded separately within the individual fund.
29
GENERAL FUND
General Fund
Revenue By Source
1982
TOTAL $12,674,741
Property Taxes
$6,978,138 55. 1% Charges for Service
$1,436,225
11.3%
Miscellaneous
$1,430,696
11.3%
.."/
Fund Balance
$2,046,029
16.1%.
Reimbursements
$249,039 \
2.0%
Federal/State — -- Licenses/Permits
$296,500 $238,114
2.3%. 1.9%
1981
TOTAL $11,690,949
*Property Taxes
$7,741 ,102
66.1% -s, J� Charges for Service
$1,347,630
11.5%.
----- I/Miscellaneous
f $1,190,126
--,\ 1.0.2%
Fund Balance
$104,937
%
.9%
Other Taxes
$521,271
Reimbursements f 4.5%
$246,171
...1G Licenses/Permits
$299,412
Federal /State 2.6`..
$240,300
2.1% *NOTE: Displaced Road & Bridge Pro-
30 oerty Tax of 52,310,333 pro-
perly reclassified.
General Fund
Expenditure by Functions
(without Contingency)
1982
TOTAL $11,748,712
Public Safety
$3,552,124
30.3%
General Government Health
$4,326,344 $1,285,059
36.8% 10.9%
Contingency Auxiliary
$805,042 $1,167,731
6.8% 9.9%
Judicial
$622,412
5.3%
1981
TOTAL $11,120,949
Public Safety
53,473,004
31.2%
N
General Government ,—Health
$4,377,820 $1,252,923
39.4% /
//�/ 11.3%
/ Auxiliary
$1,388,947
12.5%
Judicial
$628,2.55
5.6%
31
GENERAL FUND SUMMARY
It is recommended that the General Fund be funded at the level of $11,758,712
in 1982. The recommended level reflects a 5.7% increase over the 1981 level
of $11,120,949. With an inflation rate for 1981 in excess of 10%, the 5.7%
increase still reflects a decline in purchasing power for Weld County's General
Fund. The increase reflects no program expansion, it simply accommodates
inflationary pressures experienced by Weld County. The budget does reflect
potential program eliminations that are policy issues for the Board's con-
sideration in the area of the Consumer Fraud program in the District Attorney's
office, outside agency funding levels, and the elimination of RCCF that was a
mid-year decision of your Board.
The primary increases are attributed to the proposed salary increases total-
ling approximately $900,000, added election year cost of $139,000, Sheriff
Department increases of $86,000, and utility costs of nearly $20,000. The
increases are partly offset by the County Council auditor cost reduction of
$28,000, elimination of the RCCF for $120,000, transfer of insurance costs to
the Insurance Fund mill Levy of $210,000, County Attorney cost reductions of
$63,600, Planning Division reorganization for a savings of $104,000, and the
restructuring of the clerical pool in adminstrative areas saved $31,000.
Funding requests for outside agencies total nearly $128,000 that are not
included in the recommended budget, but are policy issues for the Board's
consideration. The remaining changes in the budget are attributed to the
inflationary trends in all line items.
The recommended revenue to the General Fund amounts to $10,628,712. The 1981
revenue of $11,586,012 was adjusted up by $604,209 due to displacement of Road
and Bridge property taxes in 1981. In addition, the one-time replenishment of
the Contingency Fund in 1982 should adjust the actual General Fund revenue up
by $775,000. The insurance being funded with a mill levy in 1982 reduces the
revenue comparison by $210,000. These adjusting facts result in a net in-
crease of the 1982 revenue of $631,909 over 1981, or a 6.32% increase. The
changes are attributed to licenses and permits being down $61,238 in t'-e area
of Building Inspection because of economic conditions, CETA reimbursements
down $40,000, and the elimination of the RCCF/Fraternity House revenue of
$120,000. The above decreases are offset by increased interest income of
$150,000, fees of $60,000, charges for services of $105,095, royalties $17.5,000,
and the net increase of property taxes.
Included in the recommended budget is a contingency amount of $805,042 of
which $683,770 is recommended to he utilized to provide employees with a
salary adjustment to place all positions near parity with a recent salary
survey conducted by the Personnel Department in conjunction with other private
and government agencies. Salary adjustments are shown in the point of issue
section. The remaining $112,272 in the contingency amount is placed there for
the Board's consideration and policy decisions regarding various points of
issue and policy matters concerning county priorities and programs for 1982.
A detailed list of the points of issue and policy matters for the budget are
in the preceeding pages.
32
As proposed, Weld County would end the 1982 fiscal year with a fund balance of
$916,029. The $916,029 contains a basic $500,000 General Fund contingency and
$416,029 for the final quarter of Revenue Sharing which is never certain when
Revenue Sharing expires in 1983. This fund balance amount is consistent with
the anticipated ending fund balances for the last few years. The $500,000
should be viewed as a contingency amount, together with the $475,000 found in
the contingency fund to meet unforeseen expenditures or revenue declines that
Weld County may experience in 1982. Because of the local and national econo-
mic situation and the pending Federal budget cuts, it is prudent management
for Weld County to maintain an anticipated fund balance to respond to unfore-
•
seen needs of the citizens of Weld County in 1982 and future years.
33
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT. NAME : Board of County Commissioners
BUDGET UNIT TITLE AND NO . : Office of the Board -- 01801
DEPARTMENT DESCRIPTION: This is the statutory head of county government. Each
nr thL ri.aj_,r departments of county government is overseen by one commissioner, wica
each commissioner serving as an assistant in another area, on a rotating basis each
year. Additional statutory duties include sitting as a board of equalization to hear
appeals on tax assessments, sitting as the county board of welfare, & filling, by
appointment all vacancies in county offices except in the Board of Commissioners.
The budget unit shown above is broken down into the following activities:
Administration, legislative program, local government forum.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ _ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $ 163,133 $ 195,828 $ 196,612 $ 196,612
et County Cost 163,133 195,828 196,612 196,612
"dget. Positions 7 7 6 6
SUMMARY OF CHANGES:
The budget reflects the transfer of one secretary position to the Word Processing
Unit ($12,936) and increase due to mandatory increase in Commissioners' salaries and
fringe benefits ($14,081) . Supplies have been reduced by $361, professional services
by $30 and transportation by $1,273. These reductions are offset by a 7% increase
in CCI dues ($1,880) and the Bill Box ($110) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is at target level of $196,612.
34
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR _ 1982___
AGENCY/DEPT. NAME : County Attorney
BUDGET UNIT TITLE AND NO . : County Attorney -- 01802
DEPARTMENT DESCRIPTION: This office renders opinions on constitutional questions.
Thr county attorney is charged with defending any law suits against Weld County which
are not covered by insurance policies & bringing civil actions for enforcement of
county regulations. Of the four full time assistants, two share the responsibilities
of the county attorney, the other two enforce child support obligations and handle
dependency neglect cases.
The budget unit shown above is broken down into the following activities:
County Attorney, IV-D Program.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $ 221,753 $ 245,233 $ 181,620 $ 181,620
evenue 82,430 112,000 50,000 59,000
et County Cost 139,323 131,233 131,620 122,620
udget. Positions 9 9 5 5
SUMMARY OF CHANGES :
Transfer of the Title IVD attorney function reduced staff by 2 FTE and 2 FTE were
transferred to the Word Processing Unit for a reduction of $61,533. Service and
supply categories are reduced by $2,080. The reduction in professional services
($3,000) is offset by increase in transportation for insurance activity ($720) and
minor changes of $200. Title IVD revenue has been deleted with the shift directly
to Social Services by $62,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Title IVD and Word Processing personnel shifts were mid-year policy decisions by
the Board and still seem appropriate management decisions. The use of the Word
Processing equipment in 1982 should enhance the County Attorney's ability to cope
with the added workload.
The self-insurance program continues to impact. the County Attorney workload, but
with the Title IVD shift thus far the remaining staff is coping with the workload.
This effort should be continually monitored and potential use of outside counsel on
specialized insurance cases chargeable to the Insurance Fund should be considered.
The proposed budget is below the target by $1,019. Recommend approval. Revenue
projection is based upon Social Services budget need.
35
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Public Trustee
BUDGET UNIT TITLE AND NO . : Public Trustee -- 0180"1
DEPARTMENT DESCRIPTION : Performs the duties of public trustee in the County
as prescribed in CRS 38-37-101 et. seg. , 1973„
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $913 $830 $1,000 $1,000
9venue 2,216 -0- (1,000) (1,000)
et County Cost (1,303) 830 -0- -0-
udget. Positions -- -- -- --
SUMMARY OF CHANGES:
Increase is •attributed to high foreclosure rate which requires special foreclosure
book. Increased cost is offset by revenue from fees.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of high level of expense since revenue should offset costs.
Upturn in economic condition could impact costs and revenue.
36
BUDGE' UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO . : Planning -- 01804
DEPARTMENT DESCRIPTIO : Provides the Weld County Planning Commission with
research & recommendations regarding land use decisions in relationship to the
Weld County Comprehensive Plan; gives technical assistance to incorporated muni-
cipalities; assists COG on projects; issues permits and regulates zoning.
The budget unit shown above is broken down into the following activities:
Long range planning; zoning & subdivision administration; administration;
"208" management; housing program management.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
ross County Cost $252,679 $296,465 $168,138 $167,470
evenue 32,806 43,400 26,590 26,590
at County Cost 21.9,873 235,065 141,540 140,970
udget. Positions 12 12 8 8
SUMMARY OF CHANGES :
Budget reflects reorganization and reduction of 4 positions ($99,522) . Data pro-
cessing costs ($19,388) associated with building permits have been transferred to
Building Inspection. $5,000 instead of $10,000 for Technical Assistance Program
has been budgeted in 1982. Other accounts show only minor changes. Revenue at
current rates is down ($76,810) due to economic activity in the County.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. Board should consider recommendation of adjusting fees upward 10% to continue
policy of 50% cost recovery. Impact on revenue is $6,519.
2. 208 Management is funded at $7,500 as a contingency amount in case activity
is required. Board policy decision as to whether or not the contingency
amount should continue to be funded.
3. $5,000 is included for Technical Assistance to small towns. Policy issue is
whether or not to continue the program started in 1981.
4. The Secretary II position is recommended to be funded 100% in the 1982 budget.
However, a recent sunset review does recommend only filling the position as a
Secretary I for 20 hours per week. Shifting, minutes of the planning commission
to the Clerk to the Board and use of the clerical pool could eliminate the posi-
tion. A review in March, 1982 is recommended.
37
£ULAtl UNIT PECUEST SUMMITRY
FISCAL YEAR ies�
AGENCY/DEPT . NAME : 4r 'ainring ilnprrtmnnt—
BUDGET UNIT TITLE AND NO. : Accountinv -- CI$,pl
DEPARTMENT DESCRIPTION : This office is in charge of all general accounting
f" rtions. It must maintain and produce accurate records for departments' use
to allow proper budgetary control. Maintains records for grants in the county,
and assists in the annual audit by an independent auditor. Issues weekly county
warrants and provides budgetary control by processing supplemental appropriations„
etc.
The budget unit shown above is broken down into the following activities:
Accounting
Actual Last Requested Recoftmended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $ 177,057 $ 186,288 $ 185,418 $ 185,418:
evenue -0- -0-
et County Cost 177,057 186,288 185,418 185,418
fidget. Positions 7 7 8 8
SUMMARY OF CHANGES :
Service and supply accounts are status quo. Reclassifications have reduced salaries
$870 to account for net change. A position from HRD ($18,718) has been added with a
chargeback for HRD accounting as approved by the Board in August, 1981. Some re-
alignment of duties have been done with the Word Processing pool by assuming the
cost control position duties in Road and Bridge in 1981 without added staff.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval and reaffirm the Board's position to authorize central accounting
position to do HRD accounting on chargeback basis.
38
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR X982__
AGENCY/DEPT. NAME : Firnce & Administration
BUDGET UNIT TITLE AND NO. : Finance & A ini;;rratinn -- 01808
DEPARTMENT DESCRIPTION : This office provides financial and administrative
support to the Board of County Commissioners. Word Processing Unit services central
administrative units in Centennial Center.
The budget unit shown above is broken down into the following activities:
Finance & Administration.
Word Processing
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
-oss County Cost $ 68,516 $ 94,401 $112,040 $112,040
?venue -0- -0- -0- -0-
?t County Cost 68,516 94,401 112,040 112,040
:dget. Positions 3 3 4 4
summArir OF CHANGES :
Service and supply accounts remain stable at $4,960. Salary accounts reflect the
addition of one clerical person for the clerical pool/word processing centralized
in 1981.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Consolidation of a clerical pool/word processing unit allowed for the elimination of
three positions at a total savings of $43,367 countywide in the following departments:
Board of County Commissioners, Road, Finance, Purchasing, and County Attorney.
Recommend approval. Target budget $112,040.
39
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT , NAME : Clerk & Recorder
BUDGET UNIT TITLE AND NO , : Clerk & Recorder -- 01810
DEPARTMENT DESCRIPTION : The clerk & recorder coordinates the work of the
en1 loyees in five departments. The Clerk to the Board Department is responsible
for recording all meetings of the Board of County Commissioners, hearings, and
liquor applications. The Recording Department records all legal documents and
is responsible for microfilming and processing all documents, issues marriage
licenses, conducts lien and real estate searcher; and provides certified (OVER)
The budget unit shown above is broken down into the following activities:
Clerk to the Board, Recording, Information Retrieval, Motor Vehicle.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $783,461 $818,825 $810,604 $790,610
- -I
revenue 506,755 600,000 600,000 600,000
let County Cost 276,706 218,825 210,604 190,610
3udget. Positions 48 45 44 43
SUMMARY OF CHANGES :
Proposed budget assumes funding of equipment for new recording system. The budget
shows a reduction of two FTE's associated with the recording system. Postage has a
$15,000 increase which is offset by a $10,000 decrease in supplies. Equipment is
for one electronic typewriter for elections and recording. Revenue reflects expected
level with new State fee increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
If the new recording system is not authorized, the following needs to be added back
into this budget:
One Admin. Clerk II -- Salary $8,540
FICA 568
Retirement 416
Insurance 728
$10,252
Supplies 1,000
Repair & Maintenance of equipment 1,500
Bates number machines (2) 1,100
$13,852
Budget with recommended adjustments and increased revenue over target equals target
budget net amount of $190,610.
40
BUDGET UNIT REQUEST SUMMARY (Continued)
Clerk & Recorder -- 01810
DEPARTMENT DESCRIPTION:
copies of documents on record. The Information Retrieval department processes
documents in microfilm form for use in the Miracode machine for instantaneous
retrieval. The Motor Vehicle Department collects state and local sales taxes
on motor vehicles, processes title applications, files chattel mortgages on
motor vehicles, maintains alphabetical and numerical files on all titles and
license plates issued in Weld County, and assists law enforcement agencies
with identification by providing motor vehicle registration information .
41
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Elections (Clerk & Recorder)
BUDGET UNIT TITLE AND NO , : Elections -- 01811
DEPARTMENT DESCRIPTION : The Elections Departme-.t conducts primary & genera'
elections every two years, conducts voter registration, maintains records alphabe-
tically and by precinct, conducts schools for election judges, provides supplies
for elections, and issues certificates of registration for proof of age and
citizenship for international travel.
The budget unit shown above is broken down into the following activities:
Voter registration, election operations, maintenance of official records, customer
and mail service.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
'ross County Cost $201,453 $ 88,203 $227,156 $227,156
revenue 2,473 1,000 2,000 2,000
'et County Cost 198,980 87,203 225,156 225,156
tudget. Positions 4 4 4 4
£UMMARY OF CHANGES :
Budget reflects the costs of the 1982 primary and general elections, as well as,
the costs associated with reapportionment.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is within target and has utilized the $70,000 fund balance
reserve from the off-year election (1981) to level off the expenditure pattern.
Rates paid for judges and branch registration should be discussed for policy deter-
mination. Recommend proposed increases over 1980 rates: Cost of
1980 1982 Increase
Judges $35.00/day $40.00/day $5,787
Branch Registrars $3. 75/Hour $4.00/day 550
42
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT . NAME : Treasurer's Office
BUDGET UNIT TITLE AND NO , : Treasurer -- 01812
DEPARTMENT DESCRIPTION ' The Weld County Treasurer takes custody of county
funds, such as collecting taxes and disbursing funds collected for the state, county
school districts, municipalities and special districts. The treasurer deposits
county funds in banks in the county. Funds may be invested, but state statute
Limits the type of investment.
The budget unit shown above is broken down into the following activities:
freasurer
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year __ Fiscal Year Fiscal Year Fiscal Year
--Toss County Cost $316,376 $316,091 $319,840 $319,840
—
'evenue 260,312 263,100 269,000 279,000
'et. County Cost 56,064 52,991 50,840 40,840 —
tudget. Positions 12 12 12 12
SUMMARY OF CHANGES :
Revenue reflects a $3,000 increase in advertising fees offset by increase in cost.
Treasurer's fees are up $13,000 based upon increased trends and statute change of fees.
Mapping services are up $1,500. Two new calculators are recommended ($380) . Other
minor changes are offset by supply reduction of $1,528.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is below target net amount by $12,900.
43
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Assessor
BUDGET UNIT TITLE AND NO . : Assessor -- 01813
;ErARTMrNT DESCRIPTION : This department does the assessment on all properties
in Weld iounty. Is responsible for placing proper value on all real and personal
property. Keeps copies of current tax roll in alphabetical sequence and also
by parcel number.
The budget unit shown above is broken down into the following activities:
Assessing of all properties in Weld County.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $556,243 $610,417 $636,071 $621,629
=ver.ue 21,498 23,000 21,500 34,000
t County Cost 534,745 587,417 614,571 587,629
dget. Positions 30 31 32 31
SUMMARY OF CHANGES :
Revenue shows an $11,000 increase based upon 1981 trends and fee structure set by
the State. Request reflects one additional position not included in the recommended
amount ($12,910) . Mapping services are up ($1,500) , mileage, meals and training are
up ($5,310) , and miscellaneous items are up ($462) . Supplies are down $1,080 for
net increase without the added position of $11,212.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
An additional appraiser position for a total cost of $12,910 has been requested,
but not included in the recommended amount. All additional position requests are
policy issues for the Board during the budget hearing process. A similiar request
made mid-year was denied by the Board.
44
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT . NAME : County Council
BUDGET UNIT TITLE AND NO . : County Council -- 01814
uEFARTIA7NT DESCU TIQIU Weld County's Home Rule Charter provides for a fivc
member unsalaried County Council chosen in non-partisan elections. The major
responsibilities of the Weld County Council are setting salaries of all elected
officials, filling vacancies in the Board of County Commissioners, reviewing county
government and making periodic reports to the citizens, and authorizing an increased
levy in ad valorem taxes if requested by the County Commissioners.
The budget unit shown above is broken down into the following activities:
County Council.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $ 19,621 $ 56,351 $ 28,351 $ 28,351
evenue -0- -0- -0- -0-
et County Cost 19,621 56,351 28,351 28,351
Budget. Positions .375 .375 .375 . 375
SUMMARY OF CHANGES :
Budget reflects a $28,350 reduction in professional services for performance auditor
and/or investigator. Salaries and fringe benefits are up $330 and miscellaneous
is up $20.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The proposed budget is at the target level. The $22,150 for
a performance auditor function appears more than adequate based upon historical
expenditure patterns and the salary survey done by Personnel for a performance audi-
tor, for example, a performance auditor in the State merit system makes $20,544 a
year. Therefore, although the budget is reduced it still provides adequate resources
for the County Council to carry out its functions by appointing a performance auditor
as specified in Section 13-8(7) of the Weld County Home Rule Charter and a part-
time secretary as specified in Section 13-8(2) .
45
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT, NAME : Personnel Department
BUDGET UNIT TITLE AND NO , : personnel -- 01815
r)E°ARTMFNT DESCRIPTION : Created by the Home Rule Charter. The division is
responsible for setting up employment policies, rules, job classification and compen-
sation. All job applicants submit applications to the Personnel Division, which
screens them according to skills, education and experience; then they refer 3-5 chosen
applicants to departments for interviews. Payroll is maintained and benefits such as
retirement, FICA, and health & life insurance are controlled by the payroll section.
The budget unit shown above is broken down into the following activities:
Personnel, Payroll.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $211,692 $193,135 $193,135 $193,135
?evenue -0- -0- -0- -0-
re:: County Cost 211,692 193,135 193,135 193,135
iudget. Positions 7 6 6 6
LUMMARY OF CHANGES :
Line items, although shifted between categories, remain status quo with reduction
in travel being shifted to advertising and supply accounts.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
46
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR _ 1982
AGENCY/DEPT. NAME : B--y'lding & oands
BUDGET UNIT TITLE AND NO . : Maintenance of Building_ & Plant -- 01816
JEPARTME TT DESCRIPTION: Maintain all county buildings & grounds in the fie: ds
nit air conditioning, heating, plumbing, carpentry, painting, electrical, lawn 6
grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Court
douse, Complex, Jail, Health Building, Social Services, & Library.
The budget unit shown above is broken down into the following activities:
Administration; repairs & maintenance of buildings; custodial services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
- Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $706,756 $793,107 $795,637 $787,387
?ever,ue 16,844 29,277 36,144 36,144
:et: County Cost 689,912 763,830 759,493 751 ,243
3udget. Positions 37 35 34 34
SUMMARY OF CHANGES :
Budget reflects the transfer of one position to jail budget for supervision of jail
cleaning. Utilities are up $19,987 even with energy savings efforts. Chargebacks
reduce budget by $36,144. Security contract has been eliminated with computer system.
Twc CETA positions are fully funded with chargeback to HRD. Request for truck trans-
ferred to capital outlay ($12,500) . Special projects not included. Budget includes
South County Service Building costs and revenue from Mental Health of $4,200. Other
accounts are stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. Recommend transfer of supervising jail custodian to Jail budget since activity
and supervision comes from the Jail.
2. Security contract is not funded since part of the justification for the energy
management system is the use of the operating engineers as security personnel
also (savings $36,000+) .
3. One janitor position is unfunded and the funds ($8,000) shifted to contract
services for carpet cleaning.
4. South County building is budgeted in this budget with additional $3,000 in
repair and maintenance, utilities are part of the utility account, and .5 FTE.
$4,200 revenue from Mental Health is reflected in this budget.
5. In the event the retro-fitting of the chiller is approved, $26,404 can he
reduced in the utility account.
(OVER)
47
BUDGET UNIT REQUEST SUMMARY
Maintenance of Building & Plant (Continued) -- 01816
FINANCE/ADMINISTRATIVE', RECOMMENDATION:
6. Funding for 4-wheel drive vehicle is budgeted in capital outlay. Policy issue
for the Board, more justification is needed before a recommendation from staff
can be made. Possible trade-off of one pickup should be considered.
7. Funds for HRD janitors (2) are included with a chargeback since OJT or PSE
positions cannot be assured.
8. The option of funding all Health Building costs in this budget with chargebacks
to HRD and the Health Department should be discussed. This option would place
all funds and responsibility under Building and Grounds.
9. Special projects will impact this budget and be considered part of it.
48
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Communications - County Wide
BUDGET UNIT TITLE AND NO . : Communications -- County Wide -- 01$19
DEPARTMENT DESCRIPTION: To provide dispatch services for 21 law enforcemenv
ag2nc.ies, 18 fire departments, 8 rescue/ambulance departments, plus local govern-
ment including road & bridge.
The budget unit shown above is broken down into the following activities:
Dispatch/radio.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
toss County Cost $224,907 $258,575 $340,037 $267,036
evenue 3,840 4,000 5,156 5,156
t County Cost 221,067 254,575 334,881 261,880
rudget Positions 13 13 13 13
£UMMARY OF CHANGES :
Revenue increase reflects 13% maintenance contract increase passed on to users.
Other than the request for the equipment requested below, the budget remains
stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Request for assigned vehicle is not recommended and refer Board to Director of Finance
memo dated July 8, 1981 and Director of Communications comments for point of issue
discussion.
Budget does not reflect Sheriff Department transfer for consolidation of communications
policy issue.
The recommended operating budget does not reflect one time upgrades of equipment
that are necessary for future service delivery:
Radio console update $56,846
Microwave development 6,927
Recorder head replacement 9,008
$72,781
49
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Communications - PBX
BUDGET UNIT TITLE AND NO . : Communications - PBX -- 01820
DEPARTMENT DESCRIPTION : To insure a communications system to all county
offices. To answer all incoming and route outgoing calls to county offices.
Phe budget unit shown above is broken down into the following activities:
PBX
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
'rocs county Cost y $227,954 $223,340 $251,095 $222,869
'(avenue 19,867 20,381 20,382 20,382
'yet County Cost 208,087 202,959 230,713 202,478
'uiget. Positions 9 9 9 9
SUMMARY OF CHANGES :
The recommended budget shows a decrease of $486 in communication costs and an
increase of $15 in supplies for a net decrease of $471. Potential tariff hike
is not included as discussed below.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue concerning the PBX charge to the Courthouse. Current revenues equal
$20,382 but the indirect cost proposal indicates 95 phones with a cost of $43,208.
Recommend charging closer to cost to courts beginning in 1982.
Recommend that Board adopt management control guidelines on phone system and Director
of Communications be authorized to implement regarding installation, useage, and phone
slterations. Further recommend that -alterations initiated by departments be charged
to departments.
Contingency amount for PUC tariff rate increases of $28,226 are not recommended
to be funded in the department's budget but is left in fund balance (contingency)
f general fund for Board action in 1982 if and when rate increases are approved.
',Similar increases have been twice denied.
50
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Purchasing
BUDGET UNIT TITLE AND NO . : Purchasing -- 01821
DEPARTMENT DESCRIPTION : Responsible for all purchases over $50, whether by
formal bid, telephone proposal, or quotation. Maintains vendor bid list for
all types of bidding. Seeks approval from the Board of County Commissioners on
all bids. Also supervises print shop and central supply.
The budget unit shown above is broken down into the following activities:
Purchasing.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $ 55,474 $ 62,490 $ 60,315 $60,315
'evenue
'et County Cost 55,474 62,490 60,315 60,315
ludget. Positions 3 3 3 3
SUMMARY OF CHANGES:
Budget has been reduced in the areas of supplies ($550) , legal notices ($2,000) and
transportation ($38) . Increase in postage ($500) and miscellaneous ($63) give the
budget an overall net decrease of $2,175.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is below target by $2,175. Because of the decline in
printing, the supply function has been shifted back to the printing area allowing
the Purchasing secretary to contribute close to half-time to the Word Processing
Unit.
51
BUDGET UNIT REQUEST SUMMITRY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Civil Defense
BUDGET UNIT TITLE AND NO . : Civil Defense -- 01824
DEPARTMENT DESCRIPTION : Plans for emergency procedures in case of either
nnl 'lral or man-made disasters.
The budget unit shown above is broken down into the following activities:
Civil Defense
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;moss County Cost $737 $1,676 $1,659 $1,659
revenue -0- -0- -0- -0-
Vet County Cost 737 1,676 1,659 1,659
3udget. Positions
SUMMARY OF CHANGES :
Budget shows a net decrease of $17. Although supplies in general are up, the
cost is offset by a reduction in civil defense telephone costs.
FINANCEIAWINISTRATIVE RECPMMENDATION :
Recommend approval.
It should be noted that a portion of the time of the Director of Communications and
his secretary is spent on civil defense but no chargeback of time is made.
52
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO . : District Attorney -- 01826
OF,EARTMF.NI DESCRIPTION: Prosecutes crimes upon complaints of citizens or upon
investigation & complaint of law enforcement agencies & answers all criminal com-
plaints of the people. Handles such civil matteral as juvenile actions, non-support
actions, and commitments to the state hospital and mental health clinic. Serves as
attorney for all county officers except the County Commissioners. Handles consumer
fraud complaints and welfare fraud complaints.
The budget unit shown above is broken down into the following activities:
District attorney; juvenile division; welfare fraud division; consumer division.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ros.s County Cost $576,659 $629,755 $667,506 $622,412
teve.nue 33,280 43,398 51,600 31,600
let County Cost 543,379 586,357 516,906 590,812
3udget. Positions 26 27 30 27
SUMMARY OF CHANGES :
Budget request reflects an increase of three Admin. Clerk I positions at a cost of
$26,715. Recommended budget excludes the two positions in Consumer Fraud ($27,360)
and Welfare Fraud ($22,116) as policy issues discussed below. One time costs for
PROMTS of $25,162 are included. Other cost increases are in travel ($166) , repair
and maintenance ($501) , shape-up program ($1,250) , postage ($360) and CDAD dues
($960) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Board has three policy issues to address in this budget :
1 . The D.A. has requested three additional Administrative Clerk I positions ($26,715)
in the area of Consumer, County Court, and Victim Witness to address the added
workload. In the DA's priority he would place these positions in a higher priority
in comparison to the Consumer Fraud program ($27,360) . The issue then becomes
the funding of the Consumer Fraud program.
2. As indicated, the last two years the funding of the Welfare Fraud position has
been in jeopardy with Social Services. The Director of Social Services indi-
cates that funding within the DA's budget from Social Services is no longer
possible. Since the employee involved and the D.A. have been advised, staff
recommends not funding the position. Further recommend that Social Services
determine the priority of the program in their budget and fund or not fund it
within the overall Social Services' budget. Revenue and funding deleted in D.A.
budget. Policy issue.
(OVER)
53
BUDGET UNIT REQUEST SUMMARY (Continued)
District Attorney's Office -- 01826
FINANCE/ADMINISTRATIVE RECOMMENDATION:
3. CDAC will be acquiring a new computer in conjunction with eight other jurisdic-
tions at the cost of $18,162 for Weld County's share. In addition, Weld County
must acquire four terminals at the cost of $7,000 for total program cost of
$25,162. Program appears beneficial and a high priority of the D. A. , therefore
recommend approval. Policy issue.
54
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO . : Summary
DEPARTMEIL DESSBIPTION :
See individual units.
The budget unit shown above is broken down into the following activities:
Sheriff - Administration; Jail; Police Services
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $2,788,058 $3,248,688 $3,334,813 $3,300,266
:venue 107,465 123,170 133,275 133,275
£'L County Cost 2,680,593 3,125,518 3,201,538 3,166,991
�dget. Positions 160 FT 156 FT 156 FT 157 FT
35 PT 35 PT 35 PT 35 PT
S.UMMARY OF CHANGES :
See individual budgets.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Purchase of duty leather ($9,190) , duty jackets ($9,990) and weapons for each deputy
($24.050) have been excluded from the recommended budget. If the Board authorizes the
purchase, it is recommended that the funds come out of the Sheriff's 1981 budget from
the savings on the delay of purchase of patrol vehicles. Policy issue.
Total out of pocket training costs are requested at $24,050. The recommended budget
includes only $18,000 and excludes $6,050. Policy issue.
The policy discussion on contracting of nursing area should be discussed with the
Sheriff during hearing, since potential savings exist.
(OVER)
55
BUDGET UNIT REQUEST SUMMARY
Sheriff's Office Summary -- Continued
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The policy issue of consolidating communications needs to be resolved. The request
excludes the function in both the Sheriff's and Communication's budget. Recommended
budget leaves it in Sheriff's Administration budget until final decision on policy
is made ($70,009) .
Janitor for supervision of trustees to clean jail area is included in the jail budget
and excluded in Buildings and Grounds to have supervision equate to budget respon-
sibility.
The potential of a services contract with the Town of Gilcrest appears likely. Con-
tract revenue of approximately $35,000 would primarily be offset by added costs
to provide the service.
The Sheriff and the Board need to consider the policy of requiring other law enforce-
ment agencies issuing warrants to pay for the extradition cost of prisoners. Cost
to Weld County will be $35,000. Policy issue.
The approval of a law enforcement contract with a municipality, such as Gilcrest,
could impact the budget. The contract should be at no net increase.
56
BUDGET UNIT REOUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO , : Possee and Specials -- 0182$
DEPARTMENT DESCRIPTION : Special possee is reserve resource to supplement
regular aepuLles in times of emergencies and special events.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_- __ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
rnss County Cost $3,390 $3,801 $5,090 $5,090
venue -0- -0- -0- -0-
,t County Cost 3,390 3,801 5,090 5,090
tdget. Positions 35 PT 35 PT 35 PT 35 PT
SUMMARY OF CHANGES:
Increased useage of special deputies to save overtime and cost of regular deputies
increased cost in salaries by ($1,088) . Increases in training level to manage risk
from civil liabilities increased ammo cost ($25) and mace placement ($227) . Total
increase in budget is $1,289.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
See comments on Sheriff's Office Summary.
57
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO, : Jail Division -- 01829
DFPARTMENT DESCRIPTION : The county jail was completed in 1978. Health services
are provideu for inmates along with exercise and work programs. The juvenile
section is separated from the other parts of the jail. The juvenile inmates are
involved in extensive counseling sessions.
The budget unit shown above is broken down into the following activities:
Jail
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:ross County Cost $1,113,227 $1,395,072 $1,422,055 $1,419,983
teaenue 43,876 63,108 68,000 68,000
(of County Cost 1,069,351 1,331,964 1,354,055 1,351,983
3udget. Positions 76 71 71 72
SUMMARY OF CHANGES :
Recommended budget has janitor supervising trustees transferred from Building and
Grounds ($12,433) . Revenue shows an increase of $4,892 for housing of out of County
prisoners and slight decline in work release revenues. Food costs are up $4,500,
professional services for medical care are up $3,230 and miscellaneous supply ac-
counts are up $4,748. Cost of duty leather, jackets and weapons have been excluded
i_n the recommended budget. Training has been moved to Administration ($2,200) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
See comments on Sheriff's Office Summary.
58
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO . : Sheriff -- 01830
DEPARTMENT DESCRIPTION : As chief policing agent of the county, the sheriff
is responsible for law enforcement in all areas outside the jurisdiction of muni-
cipal police departments. The sheriff is in charge of the jail. His office must
serve and execute all processes, writs, precepts and orders issued from the sheriff's
office for serving subpoenas and summons.
The budget unit shown above is broken down into the following activities:
Sheriff Administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
ro≥: County Cost $486,439 $526,998 $541,045 $532,580
=venue 63,589 60,062 65,275 65,275
?t County Cost 422,850 466,936 475,770 467,305
fidget. Positions 24 27 27 27
SUMMARY OF CHANGES:
Salaries include 5 communications positions ($70,009) . Equipment is a video TV for
training ($1,600) . Cost of vehicles due to use during 1981 is up $7,380, extradi-
tion costs are up $14,000. Equipment costs are down $18,400. Other line items are
up only $402. Recommended amount does not include weapons ($2,730) , jackets ($855) ,
duty leather ($1,020) or all of the training request.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
See comments on Sheriff's Office Summary. •
59
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 19R7
AGENCY/DEPT. NAME : Coroner's Office
BUDGET UNIT TITLE AND NO . : Coroner -- 01832
DEPARTMEj1T DESCRIPTION.: The coroner responds to all deaths unattended in Weld
county. Autcpsies are performed in all cases of suspicious death or ac the discr.-
tion of the coroner's or district attorney's office. State laboratories are avail-
able in Denver; however, Weld County's coroner usually employs the registered patho-
logists and laboratory facilities of Weld County General Hospital.
The budget unit shown above is broken down into the following activities:
Coroner
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
—
;Toss County Cost $37,372 $38,094 $38,094 $38,094
? ?venue -0- -0- -0- -0-
vet County Cost 37,372 38,094 38,094 38,094
9udget. Positions -- -- -- -- _j
SUMMARY OF CHANGES:
Budget is status quo over all with a shift of funds for supplies and an increase
of $250 to $300/unit for pathologist.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
60
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO , : Building Inspection -- 01833
DEPARTMENT DESCRIPTION : Enforces building codes; makes on-site inspections
dttittg each phase of construction to insure requirements are met; and adminis-
ters building code.
The budget unit shown above is broken down into the following activities:
Administration; inspection; supplies; charges for services; expenses; trainings,
examination, & conventions.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:roses County Cost $164,359 $188,490 $209,293 $212,105
'<_wenue 267,390 281,645 238,797 238,797
'et County Cost (103,039) (93,155) (29,504) (26,692)
Wdget. Positions 8 8 7 7
SUMMARY OF CHANGES :
Budget reflects the reorganization of Building Inspection and Planning. Data pro-
cessing has been transferred from Planning to Building Inspection ($19,388) . Vehicle
costs were transferred with the Zoning Inspector ($2,147) . Other costs are stable.
Revenue reflects the decline in building activity for third year. $374 in fees has
been included in accordance with HB 1516.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
HB 1516 permits increase of building permits by $1.00 to cover the cost of printing
and mail. Recommend County's adoption.
Consideration should be given to increasing electrical fees to the State level and
allowing them to change in accordance with State changes.
Other fees should be discussed in budget hearing process, but appear to be at
appropriate level considering local and national housing economy.
61
BUDGET UNIT REOUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO. : Police Services Division -- 01834
DpPARTMENT DESCRIPTION: The police services division provides law enforcement
in an u.ea .,L over 4,000 square miles, including 70,000 people outside the
jurisdiction of municipal police departments. This department works in coordination
with the municipal police departments and the State Highway Patrol in providing
Law enforcement within Weld County.
The budget unit shown above is broken down into the following activities:
Police Services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
rosy county Cost $1,185,002 $1,322,817 $1,366,623 $1,342,613
(venue
t County Cost 1,185,002 1,32.2,817 1,366,623 1,342,613
udget. Positions 60 58 58 58
SUMMARY OF CHANGES :
Salaries are stable. Equipment includes a typewriter and two recorders. Vehicle
costs are up $21,957. Other line items have a $3,611 reduction. The request
has been reduced by the cost of duty leather, jackets and weapons ($24,010) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
See comments on Sheriff's Office Summary.
62
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Weld Mental Health
BUDGET UNIT TITLE AND NO . : Weld Mental Health -- 01835
DEPARTMENT DESCRIPTION: Weld County's financial support of Weld Mental
usalth center, Inc. , which provides extensive mental health services to citizens
in Weld County.
The budget unit shown above is broken down into the following activities:
Children's treatment & prevention; Elderly program; Horizon's (drug program) ; Adult
outpatient; Ft. Lupton (In Touch) counseling.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $66,150 $69,458 $73,021 -0-
evenue -0- -0- -0- -0-
et County Cost 66,150 69,458 73,021 -0-
udget. Positions -- -- -- --
SUMMARY OF CHANGES:
The 1982 request reflects a 5% increase, which is consistent with the last four
years of 5% increased request.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
No amount is recommended since the Board set a zero target budget amount. As indi-
cated in Mental Health's request, the following alternative to various funding levels:
(a) No funding. The South County office would be closed and one staff member
retained after relocation into the Mental Health Center facility in Greeley.
(b) 25% of 1981 level. The South County office would be closed and one and one-
half staff retained for transfer to the Greeley office.
(c) 50% of. L981 level. The South County office would be closed and two staff would
be retained for transfer to the Greeley office.
(d) 75% of L981 level. The South County office would remain open on a part-time
basis with professional coverage by a half-time psychologist and a full-time
social worker.
(OVER)
63
BUDGET UNIT REQUEST SUMMARY
Weld Mental Health -- Continued
FINANCE/ADMINISTRATIVE RECOMMENDATION:
(e) 85% of 1981 level. The South County office would remain open four days per
week with one psychologist and one social worker available to serve clients.
(f) 100% of 1981 level. The South County office would be open full-time, but would
have a reduction of one-half staff from current level.
(g) 105% of 1981 level. The South County office would be open full-time and be
staffed by a full-time psychologist, two full-time social workers, and a
secretary. This staffing plan would provide full continuity of coverage and
make it possible to achieve admission goals at a level equal to the previous
year.
If the Board does not fund at the requested level and a reduction of service is
necessary, they may want to consider as a condition of funding a more balanced
reduction in services to Weld County residents instead of the total impact being
made in the South County office. Policy issue.
64
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT. NAME : Health Department Transfer
BUDGET UNIT TITLE AND NO. : Health Department -- 01836
DEPARTMENT DESCRIPTION : General Fund subsidy to the Health Department
)perations.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;Toss County Cost $593,986 $568,885 $601,911 $579,329
evenue -0- -0- -0- -0-
Jet County Cost 593,986 568,885 601,911 579,329
3udge:t. Positions -- -- -- -- i
SUMMARY OF CHANGES :
See Health Fund. Base recommendation is for $477,965 and additional $101,364 is for
salary increases. Base request is down $90,920 over 1981.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval as specified in the detail of the Health Fund section.
65
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Ambulance Service
BUDGET UNIT TITLE AND NO . : Ambulance -- 01837
pEplaTMENTDESCRIPTION: Ambulances maintained by the County are housed at
Weld County General Hospital. Ambulance crews of emergency medical technicians
report daily to WCGH for assignments within the emergency room. The ambulance
service handles all emergency and routine ambulance calls for the County.
The budget unit shown above is broken down into the 'following activities:
Ambulance
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $388,398 $522,152 $530,553 $518,971
----
Ft-venue 292,284 439,826 453,962 442,000
vet County Cost 96,114 82,326 76,591 76,971
Budget. Positions 18 FTE 22 FTE 20 FTE 20 FTE III
1 PT 1 PT 1 PS 1 PT
SUMMARY OF CHANGES :
Increases include $6,000 for accounts receivable system, offset by decrease in
postage included in rate of $850. Salaries reflect reduction of two positions
with offset of $15,000 in overtime. Operating supplies are up $3,600. Space cost
is down $9,000 with the new building. Utilities for new building are budgeted at
$1,200.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Rates have not included indirect costs which totalled $22,701 in 1980, plus salary
increases, and equivalent space costs have not been factored in budget. Thus a
15% increase in rates is recommended which is still below 'the 19-20% rate increase
of medical care in the area.
Board should re-affirm and evaluate South County services as a discussion point in
the hearing process.
66
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Ambulance Service
BUDGET UNIT TITLE AND NO . : Ambulance - Pierce -- 01838
DF.PART.MFNLOESCRIPTION: The ambulance substation in Pierce is manned by
emergency medical technicians who work on a volunteer basis.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
County Cost $3,868 $ 7,490 $10,448 $10,448
,venue 2,841 J 4,500 4,500 4,500
'et County Cost 1,027 2,990 5,948 5,948
iur'get. Positions -- --
ZUMMARY OF CHANGES :
Budget shows an increase of $176 in volunteer salary cost in an attempt to get
more volunteers to cover shifts. Equipment rent is up $1,800. The equipment
account has $850 to update and replace worn items like their pager. The other
items are unidentified but are worn enough to justify a contingency for equipment
of $500. Revenue is unchanged.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Although the net County cost increased, the service for the cost justifies the
above funding level by the County.
67
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT. NAME : Predatory Animal Control
BUDGET UNIT TITLE AND NO . : Predatory Animal Control -- 01839
DEPARTMENT DESCRIPTION,: Provides predator and rodent control in Weld County
14 a contract with the Colorado Department of Agriculture in accordance with
Section 35-7-105 et seg. , CRS, 1973.
The budget unit shown above is broken down into the following activities:
Predatory animal control.
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $17,130 $20,410 $22,455 $22,455
evernue -0- -0- -0- -0-
et County Cost 17,130 20,410 22,455 22,455
,udget. Positions -- -- -- I
SUMMARY OF CHANGES: 1981 1982
Gross Cost $22,770 $24,955
Sheep Predator Tax - 2,000 - 2,000
Fur Money - 360 - 500
Net Cost $20,410 $22,455
Salary and fringe benefit costs represent a 15.5% increase ($2,584) from 1981 to
1982. Transportation costs are down 8% or $400, for a net overall increase of 10%.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The program is fully funded in the recommended budget, but it is recommended that the
Board re-affirm its past policy to fund this program at its current service level and
consider exploration of a fee for service for rodent control, which is permissive
under State statutes.
Even though the State of Colorado has a 7% annual spending limit, this program has
increased by 45% since 1979 when it was $15,542 to $22,455 in 1982. The rate of in-
crease has been 1980 (10.2%) , 1981 (19.1%) , and 1982 (10.0%) . Consideration should be
given to discussing the accelerating rate of increase with the State representatives
at the budget hearing and the possibility of limiting future service to a target
amount in future years to exercise some budgetary control on the program, e.g. 5% or
7%.
68
BUDGET UNIT PECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Countywide Animal Control
BUDGET UNIT TITLE AND NO. : Countywide Animal Control -- 01840
DEPARTMENT DESCRIPTION: Contract with the Humane Society to provide
Countywide animal control services.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
loss County Cost $ 39,000 $ 46,364 $ 46,364 $ 46,364
unstraction 100,484 -0- -0- -0-
'everue -0- -0- -0- -0-
'et County Cost 139,484 46,364 46,364 46,364
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
The Humane Society of Weld County has requested no increase over the 1981 contract
level.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Although the program costs of the new facility took an 18.9%
increase in 1981 to provide enhanced conditions and services, it has stabilized
in the 1982 budget request and no increase is requested.
69
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Pest & Weeds
BUDGET UNIT TITLE AND NO . : Pest and Weeds -- 01841
DEPARTMENT DESCRIPTION : Inspect elm trees for DED, removal of infected
trees; spray county roads for weeds.
The budget unit shown above is broken down into the following activities:
Pest inspector, weed spraying.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $ 91,768 $108,702 $108,702 $107,452
?venue 5,601 3,000 4,000 4,000
et County Cost 86,167 105,702 104,702 103,452
1 FTE 1 FTE 1 FTE 1 .FTE
udget. Positions
14 PT 14 PT 14 PT 14 PT
SUMMARY OF CHANGES:
Based upon historical trends, revenue estimates have been increased $1,000 for fees.
Based upon useage, transportation has been decreased $800 or 10%, and IGA rental has
been reduced $450. All other changes are shifts in line items with no net change.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Exploration of weed districts with tax levies or contract services are not practical
at this time. As long as it is the Board's policy to provide this service, the
mode of delivery and financing seems appropriate.
Possible utilization of welfare diversion personnel in this program should be
considered for 1982 part-time staffing.
70
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Extension Service
BUDGET UNIT TITLE AND NO , : Extension Service -- 01847
DEPARTMENT DESCRIPTION : Educational programs for adults and youth in
rural and urban environments, including programs for 4-H, home and garden
show.
The budget unit shown above is broken down into the following activities:
4-H and youth; home economics; agriculture and N.R. ; C.R.D. ; and administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year_ Fiscal Year Fiscal Year Fiscal Year 1
Gross ,_'ounty Cost $139,848 $148,815 $148,815 $147,415
Fe v n ue 0- 0- -0- 0-
r county Cost 139,848 148,815 148,815 147,415
_ J
Budget. positions 13 13 13 13
MMARY OF CHANGES :
The budget is status quo with the exception of a recommended reduction in mileage
of $1,400 based upon historical useage at current 20C/mile rate.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval even though the budget is over target by $2,880. For the dollar
amount involved, it would not appear beneficial to eliminate the intern program or
subscriptions to professional organizations and conventions since the office is
involved with training the professional, interchange is essential.
Board needs to re-affirm policy of funding youth assistant at 100% County cost and
re-emphasize that efforts to lobby the State to fund the position will be critical
in future years.
71
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : County Fair
BUDGET UNIT TITLE AND NO, : Fair -- 01848
,DEPARTMENT DESCRIPTION : To organize, plan, and administer the annual
county fair.
The budget unit shown above is broken down into the following activities:
Fair
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:ross County Cost $41,493 $44,859 $44,859 $22,859
revenue 27,160 22,000 22,000
ret County Cost 14,333 22,859 22,859 22,859
iudget. Positions -- -- -- --
SUMMARY OF CHANGES :
Net budget remains status quo. Expenditure amount reflects only net amount to
Fair Revolving Fund.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Based upon auditor recommendation, only the net cost of the County Fair is appro-
priated and transferred to the Fair Revolving Fund. All revenues and expenditures
then flow through the Revolving Fund. Any amount over $500 at the end of the year
is returned to the General Fund.
Recommend approval of net appropriation of $22,859, which is the target level.
The Fair Board has done a commendable job of holding down costs and attempting to
raise revenues to support Fair activities, but historical General Fund subsidy
continues to be necessary.
72
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT. NAME : Exhibition Building
BUDGET UNIT TITLE AND NO . : Exhibition Building -- 01849
DEPARTMENT DESCRIPTION: Keep all county owned facilities at Island Grove
Park maintained and in good condition. Handle rentals of the Exhibition
Building to outside organizations who need large building.
The budget unit shown above is broken down into the following activities:
Exhibition Building; 4-H Building; CB 13; Livestock Building; 2 steel storage
sheds.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
toss County Cost $47,826 $54,705 $60,115 $60,115
'event& 10,909 11,000 11,000 11,000
et County Cost 36,917 43,705 49,115 49,115
udget. Positions 1 1 1 1
LJMMARY OF CHANGES :
Budget reflects $6,000 (20%) increase in utilities and a reduction of $590 for IGA
rental for equipment used. Revenue is at current level pending any rate increase.
F►NANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is at target level.
Since utilities are up 20% and are a major factor in space use cost, recommend that
rental rates be increased 20%.
Board should review policy on waiver of fees to minimize loss of revenue. Example
is Independence Stampede must pay City of Greeley $1,000 permit fee, plus 50C seat
tax for the stadium.
73
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Northern Colorado Research Center
BUDGET UNIT TITLE AND NO . : No. Colorado Research Center -- 01850
DEPARTMENT DESCRIPTION : County share of agricultural demonstration project.
Program funded by State, Federal, and five counties participating together.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $3,000 $3,000 $3,000 -0-
evenue
et County Cost 3,000 3,000 3,000 0-
'udget. Positions -- -- -- --
SUMMARY OF CHANGES :
Request is at the historical level of $3,000. However, the Board set a target budget
amount at zero and therefore it is referred to the Board as a policy issue.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue for Board since target budget amount was zero.
74
BUDGET UNIT REQUEST SUMMARY.
FISCAL YEAR 1982
AGENCY/DEPT. NAME : West Greeley Soil Conservation
BUDGET UNIT TITLE AND NO, : West Greeley Soil Conserv#tion -- 01851
DPAJTMENT DESCRIPTION: County funding of clerical support to the West
Greeley Soil Conservation district.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $12,210 $13,524 $13,524 -0-
venue -0- -0- -0- -0-
t County Cost 12,210 13,524 13,524 -0-
udget. Positions 1 0 0 0
SUMMARY OF CHANGES:
Request is at the historical level of one FTE to provide secretarial support.
FINANCE/ADMINISTRATIVE RECOMMENDATIOff :
Policy issue for the Board since target budget amount set by Board was zero.
75
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Library Transfer
BUDGET UNIT TITLE AND NO . : Library Transfer -- 01852
DEPARTMENT DESCRIPTIQN: General Fund contribution to Library Fund.
See Library Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
r ss County Cost $225,724 $263,528 $301,354 $292,604
,,venue -0- -0- -0- -0-
( County Cost 225,724 263,528 301,354 292,604
: .iget. Positions -- -- -- --
SUMMARY OF CHANGES :
Net increase of County contribution is $8,998, but no fund balance is anticipated
for year end. In 1981 $16,816 was funded by fund balance. With anticipated salary
increases, another $20,078 will be contributed to the library for a grand total of
$292, 604.
f_INANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Library Fund budgets for details.
76
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Airport Transfer
BUDGET UNIT TITLE AND NO . : Airport Transfer -- 0)853
DEPARTMENT DESCRIPTION.: County support for capital improvements to the
Weld County Municipal Airport.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
7ross County Cost $50,000 $75,000 $50,000 $40,000
2evenue -0- -0- -0- -0-
jet County Cost 50,000 75,000 50,000 40,000
3udget. Positions -- --
SUMMARY OF CHANGES:
The requested $50,000 is for the anticipated County share of the $1,000,000 FAA ADAP
program in 1982. If the FAA ADAP program is not funded, the amount would be used to
fund capital improvements of a non-FAA eligible nature.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Because the airport requested an additional $10,000 for the FAA ADAP project in 1981,
the Board reduced the target budget amount for the airport to $40,000 in 1982. There-
fore, $40,000 is in the recommended budget and $10,000 is a policy matter unfunded
for the Board's consideration during the budget hearing process.
77
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Veteran's Office
BUDGET UNIT TITLE AND NO. : Veteran's Office -- 01854
DEPARTMENT DESCRIPTION : To provide all types of services to Veterans
of ot Weld County.
The budget unit shown above is broken down into the following activities:
a/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;rosy County Cost $33,270 $36,539 $36,539 $36,539
zevenue 600 600 600 600
let_ County Cost 32,670 35,939 35,939 :35,939
budget. Positions 2 2 2 2
_SUMMARY OF CHANGES:
Budget reflects no funding change over 1981.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since request is within budget target and appears adequate to
operate the office.
78
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1g82
AGENCY/DEPT . NAME : Missile Sire
BUDGET UNIT TITLE AND NO . : Missile Park -- 01RS7
DEPARTMENT DESCRIPTION : Maintain missile site park which includes camp
gtn'tnds & related equipment as well as the missile silo and archives storage
areas. Provide security for the park.
The budget unit shown above is broken down into the following activities:
Missile site.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current - Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
'rocs county Cost $9,544 $10,363 $10,286 $10,286
icrcer,.ue 665 500 600 600
rt County Cost 8,879 9,863 9,686 9,686
}udget. Positions 1 PT 1 PT 1 PT 1 PT
SUMMARY OF CHANGES :
Utilities reflect a 5% increase ($100) , IGA Rent is down ($102) , and repair and
maintenance are down $450. Part of the decreases are offset by trash pickup ($275)
and operating supplies of $100 for a net decrease of $77.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of budget which is $77 below target budget.
The Board should give consideration to an overnite camp fee of one to two dollars
for use of facilities, especially since many are not Weld County residents. Estimate
overnite camper sites used is 400 per year for an added potential revenue of $400 to
$800 to be collected voluntarily like sewer dump fee. Policy issue.
79
BUDGET UNIT PEPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Aging
BUDGET UNIT TITLE AND NO. : Aging -- 01867
DEPARTMENT DESCRIPTION : Local match for the Weld County Area Agency
on Aging.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost -0- $7,471 $8,987 $8,987
evenue -0- -0- -0- -0-
et County Cost -0- 7,471 8,987 8,987
udyet. Positions -- -- -- --
LUMMARY OF CHANGES :
The budget of $8,987 reflects the 25% local match for administration ($35,948) of
the Area Agency on Aging. Program dollars in excess of $100,000 are not reflected
in the administration budget.
EiNANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
80
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Fraternity House
BUDGET UNIT TITLE AND NO, : Fraternity House -- 01869
DEPARTMENT DESCRIPTION: Provides juveniles between the ages of 12-18 with
ar alternaLive placement to jail or a detention center. It is an unlocked
facility serving as a temporary home (maximum stay of 30 days) pending release
to parents, foster homes or group homes. Crisis treatment, including counseling,
is provided.
The budget unit shown above is broken down into the following activities:
Treatment; child care; administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
'Foss County Cost $94,538 $116,587 $120,790 -0-
avenue 88,337 116,587 120,790 -0-
et County Cost 6,201
— —1
'udget. Positions 5.75 5.75 5.75 -0-
- —j
LUMMARY OF CHANGES :
The closure of the facility in September, 1981 eliminated the need for a 1982 budget,
thus reduced to zero.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Board of County Commissioners, upon the recommendation of Social Services and
?lacement Alternative Commission, closed the Fraternity House in September, 1981.
State child placement policies have changed drastically the last two years to empha-
size the avoidance of placement. This policy change, plus the local Social Service
department's strong initiative in this area, has reduced the total number of children
in care. Thus, reducing the need and revenue prospects for this type of facility.
Social Services and the Placement Alternatives Commission have developed lower cost
in-County group care homes for boys that will meet the needs of certain youths in
the area in lieu of the Fraternity House.
No recommended budget for 1982.
81
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT. NAME : Youth Shelter Home
BUDGET UNIT TITLE AND NO . : Youth Shelter Home -- 01873
DEPARTMENT DESCRIPTION : Provides a program and treatment plan for
aCrlescents that has brought about favorable behavior changes and has won
support from the court and school system. Also provides local, lower cost
alternative to moving youth out-of-county.
The budget unit shown above is broken down into the following activities:
Treatment; administration & general.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $94,536 $103,839 $105,083 $104,876
cvenue 38,236 50,300 58,000 51,000
et County Cost 56,300 53,539 47,083 53,876
udget . Positions 6.25 6.25 6.25 6.25
UMMARY OF CHANGES :
Appropriations show an increase in food ($900) , allowances ($219) , utilities ($500) ,
and minor decrease in supply accounts, together with elimination of workers' comp
;$207) for a net increase of $1,037. Revenue has been decreased from the requested
amount by $7,000 to reflect historical trend and more realistic expectation of revenue.
EINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. There is no change to program or staffing. Although there is a
net cost of $53,876 to the County, the program is relied heavily upon by Social
Services, the Courts and Probation. Budget is over target by $3,409.
82
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : NonDepartmental
BUDGET UNIT TITLE AND NO , : NonDepartmental -- 01874
DEPARTMENT DESCRIPTION : Central budget unit containing countywide costs
tilt are no_ allocated to program budgets, e.g. machine rental/repair, insurance,
audit fees, grants-in-aid, etc.
The budget unit shown above is broken down into the following activities:
Insurance; copier costs; audit fees; unallocated DP costs; machine maintenance/repair;
grants-in-aid.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
'ass County Cost $437,510 $482,782 $466,915 $412,050
—-
venue -0- -0- -0- -0-
it County Cost 437,510 482,782 466,915 412,050
�dget. Positions -- -- -- --
;SUMMARY OF CHANGES:
Insurance funding has been shifted to mill levy in the Insurance Fund reducing this
budget $210,000. Pony express is up $200. Expenses for South County facilities
have been transferred to separate budget unit ($6,713) . Recommended budget excludes
outside funding sources, e.g. EDAB and Community Center. Training for management
development has been increased ($7,000) . Miscellaneous unallocated is up $5,000.
Repair of equipment and copier supply and rental are stable. $1,000 has been added
tor pins for volunteers on County advisory boards. Data Processing has a net change
ci $128,198 discussed below in item number 7.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The following issues are for Board consideration in this budget unit:
1 . Outside funding requests have been received from the following agencies and
are policy issues for the Board. No funding has been included in recommended
budget. 1981 1982 Request
Community Center Foundation $27,545 $29,865
Chamber - EDAB 35,000 25,000
Housing Authority 10,500 -0-
Senior Coordinators 10,000 -0-
Circuit Rider/T/A 10,000 -0-
2. Copier rental and supplies of $34,000 is included in non-departmental. It is
recommended that these funds be allocated to departments and departments
charged to increase control of use.
(OVER)
83
BUDGET UNIT REQUEST SUMMARY
Nondepartmental -- Continued
FINANCE/ADMINISTRATIVE RECOMMENDATION:
3. South County service building has been deleted from this budget and set up
in Building & Ground's budget unit.
L . Training funds have been increased to accommodate a coordinated management
training program as outlined in the Organization Improvement Program. Policy
issue.
Funds to initiate an Employees Suggestion Program ($5,000) have been included.
The program is presented in the Budget Message document. Disucssion and
policy determination needed.
6. Insurance funding proposed to be by separate mill levy in Insurance IGS Fund.
Policy issue.
Data processing reflects an amount for unallocated data processing services
($29,968) , salary increases, and Weld user's share of the overhead charged
hack to the Data Processing Center. The increase is offset by a revenue for
the Center of $66,834. Net change for salary and overhead chargeback of
$128,198. These amounts will be allocated out to users based upon approved
service levels by the Board.
84
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 -
AGENCY/DEPT. NAME : General Fund Contingency
BUDGET UNIT TITLE AND NO . : Contingency --- 01898
DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures.
It this proposed budget, this includes unallocated salary increases and
appropriations for points of issue.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- -0- $805,042 $805,042
revenue -0- -0- -0- -0--
let County Cost -0- -0- 805,042 805,042
3udget. Positions -- -- -- --
SUMMARY OF CHANGES:
Budget includes unallocated funds for the following purposes:
Salary increases $683,770
Point of issues/policy matters 121,272
Total $805,042
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval and use of funds as specified above in detail.
85
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Capital Outlay
BUDGET UNIT TITLE AND NO , : Capital Outlay -- 01899
DEPARTMENT DESCRIPTION': Central account for capital outlay items.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year _ Fiscal Year Fiscal Year
toss County Cost $ 23,541 $ 20,510 $ 32,000 $ 32,000
avenue -0- -0- -0- -0-
?r County Cost 23,541 20,510 32,000 32,000
fidget. Positions
SUMMARY OF CHANGES :
Items budgeted are vehicle contributions to the IGA fund:
Building & Grounds 4-wheel drive $12,500
3 medium size D.A. vehicles 19,500
$32,000
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. Recommend approval of D. A. vehicles.
2. Building and Grounds vehicle is a policy matter.
86
ROAD AND BRIDGE
Road Fund
Revenue By Source
1982
TOTAL $7,5'-,3,228
Highway Users Tax
$2,499,384
33.0%
Property Taxes-------
$2,427,026 Interfund Transfer
32.1% $1,507,647
ti 20.0%
Other Taxes
Federal/State---- - -- $735,977
$230,694 9.8%
3.1% - -
C Licenses/Permits
Miscellaneous. $140,000
$2,50(: 1.9%
.1%
1981
TOTAL $7,300,302
Highway Users Tax
$2,190,000
30.0%
Oisplaced
Property Taxes
$2,310,333
3L.67,.
interfund Transfer
21.90,000
21.9%
Fund Balance
$604,209
8.3% Federal/State
Miscellaneous $247,054
$3,000 3.47
. 17
Other Taxes
Liicenss/Permits $220,706
$125,0110 3.0%
1.7
87
Road and Bridge Fund
Expenditures by Function
1982
TOTAL 7,543,228
CONTINGENCY 200,417 Road Maintenance
$1,893,991
25.7%
Bridge/Culvert Creiu
$864,713
11.8%
Production Section
$3,629,418
49.47
Engineering
' & Administration
$395,05].
Capital 5.4%
$20,000��
3%
Municipalities
Reserve/Temporary $439,638
$100,000 6.0%
1.4%
1981
TOTAL 7,300,302
Road Maintenance
$1,815,180
24.8%
Bridge/Culvert Group
$973,058
13.3%
Production Section
$3,712,650
50.9%
Engineering
R Administration
Capital Outlay $610,514
$20,000 8.4%
.3%
Reserve/ Temporary
$168,900
2.3%
88
ROAD AND BRIDGE FUND SUMMARY
The Road and Bridge Fund is budgeted at $7,543,228 in the recommended 1982
budget, which when the 1981 budget is adjusted for the insurance mill levy,
results in a 6.2% increase over 1981 or $438,715. The recommended funding
level includes the $57 ,456 property tax amount in excess of the 5% Charter
limitation that the County Council has the option to approve.
The increase of $438,715 in the Road and Bridge budget is funded from the
increase of $309,384 in Highway Users' Tax resulting from H.B. 1090, moving
permits up $15,000 and property tax. The increases were offset by declines in
PILT funding of $25,942, and Revenue Sharing of $92,353. No funds have been
budgeted for any bridge funds potentially provided for in H.B. 1091 from the
State of Colorado.
The recommended budget does not purport to adequately accommodate all the
needs of the county in the area of roads and bridges. The budget does provide
the same base service of 1981, plus funds for patching materials ($350,000) ,
construction contracts ($1,411,290) , ditch cleaning ($15,000) , weed spraying
($50,000) , bridge materials ($410,000) , culvert material ($120,000) , snow
removal ($36,000) , sign materials ($112,315) , and $40,000 for the Bridge Re-
placement Repair program which would result potentially in a $200,000 bridge.
Once final funding levels are determined, the Board and the Road Advisory
group need to prioritize specific projects to be accomplished in 1982.
A salary contingency amount of $200,417 is provided for in the recommended
benchmark salary adjustments for Road and Bridge employees. Full time em-
ployees have been reduced by 8 FTE to 95 full time equivalents and $100,000
plus EODS resources for temporary seasonal employees (25-30 FTE) during the
construction period.
The 1982 Road and Bridge Fund includes a mill levy of 3.145 which, if ap-
proved, will result in the payment of $439,638 to the municipalities in Weld
County.
89
BUDGET UNIT PECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : NonDepartmental Revenues -- 11150
DEPARTMENT DESCRIPTIOR: Revenues generated by Road & Bridge Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost 0- -0-
'evenue $6,385,142 $6,696,093 $7,543,228 $7,543,228
'et County Cost 6,385, 142 6,696,093 7,543,228 7, 543,228
Budget. Positions -- --- --
SUMMARY OF CHANGES :
No fund balance is anticipated. Property tax and SOT is set at $3,163,003 in
recommended budget. PILT is down $25,942 due to funding at the Federal level ,
moving permits are up $15,000. Highway Users Tax reflects the positive impact
of HB 1090, showing an increase of $309,384. Revenue Sharing is down $92,353.
Other revenues are stable.
FINANCE/ADMINISTRATIVE REc.OMMENDATION :
Policy issues:
1. Recommend full use of Revenue Sharing Funds in Road and Bridge Fund ($1,507 ,647) .
2. Property tax amount includes additional $57,456 from County Council approval
to exceed 5%. Recommend request he made to County Council .
3. No revenue from bridge fund established with HB 1090 is anticipated, and
no appropriations made in recommended budget.
4. Moving fees are based upon current fee structure. Policy issue to increase
rates.
5. PILT is anticipated at lowest Federal level of $19,855 to Weld County, of
which Weld would receive $9,927.
6. Any additional property tax allocated to the Road and Bridge Fund would mean
81.9% to the County and 18. 1% to the municipalities.
90
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 3982
AGENCY/DEPT , NAME : Road & Bridge
BUDGET UNIT TITLE AND NO , : Engineering & Administration -- 11801
DEPARTMENT DESCRIPTION: Directs the activities of engineering & Road & Bridge as
necessary; provides consulting services for selected bridge designs, air pollution permit,
& land mine reclamation permits; field survey operations to establish line & grade con
trol; administrative & inspectional work in utility and subdivision construction; perform.
laboratory tests to determine soil properties & construction & material quality; all
phases of highway engineering and/or bridge engineering design & construction inspection.
The budget unit shown above is broken down into the following activities:
Engineering; administration; surveying; material testing; utility & subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_{
;rocs County Cost $630,046 $610,514 $395,051 $395,051
Revenue -0- -0- -0- -0-
vet County Cost 630,046 610,514 395,051 395,051
Budget. Positions 13 13 8 8
SUMMARY OF CHANGES :
Recommended budget shows a reduction of five positions (3 - survey crew, cost control ,
and utility coordinator) . In lieu of the survey crew, $23,000 is included in pro-
fessional services, $5,000 is included for gravel permits. Insurance of $132,000
plus workers' compensation is budgeted in the insurance fund for 1982. $5,000 is
included for equipment for soil testing, office and miscellaneous items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Board should concur with reduction of five positions. Policy issue.
91
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Capital Outlay -- 11803 _
DEPARTMENT DESCRIPTION : This is used for the purchase of land for use of
Weld County, primarily used for gravel pit operation and equipment needs not
provided in the ICA fund.
The budget unit shown above is broken down into the following activities:
Buildings; land; equipment.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $20,000 $20,000 $20,000
tevenue -0- -0- -0- -0-
let County Cost -0- 20,000 20,000 20,000
3udget. Positions -- -- --
SUMMARY OF CHANGES :
The same level of $2.0,000 is budgeted for continuation of capital plan to
upgrade and/or replace grader sheds.
•
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Replacement of the Gwonda grader shed is recommended in 1982. The grader shed
could be funded out of the ICA Fund. Policy issue.
92
BUDGET UNIT REPUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Maintenance Group -- 11815
DEPARTMENT DESCRIPTION : This department performs administrative & supervisory work
to assure the installation & maintenance of traffic control devices in the County; does
the fabrication, installation & maintenance of traffic control devises; uses pavement
markings as an effective method of conveying regulatory or warning information; barricade:.
hazards created by construction, maintenance activities, and emergency situations. Is
responsible for the upkeep of all gravel roads in Weld County (approximately 2100 miles)
The budget unit shown above is broken down into the following activities: (OVER)
Culverc maintenance; snow removal ; administration; patching; grading roads; cleaning
borrow pits; striping; barricading.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
toss County Cost $1,786,657 $1,815,180 $1,893,991 $1,893,991
'evenue -0- -0- -0- -0-
-7
'et County Cost 1,786.657 1,815,180 1,893,991 1,893,991
iudget. Positions 47 FTE 46 FTE 45 FTE 45 FTE
6 PT 6 PT 6 PT 6 PT
SUMMARY OF CHANGES :
Mid—year one motorgrader position was eliminated. Sign material is at the same level
($112,315) , and culvert material ($120,000) has been transferred to this budget .
Utilities for grader sheds are at current level ($39,350) . $2,000 has been added for
grader shed rent. Equipment rent of $5,000 is included, as well as, backhoe services
of $15,000. IGA rent is set at $707,138. Workers' compensation has been eliminated
from this budget.
�NAurr7ADMIMISTRATIVF RECOMMENDATION :
Policy issues:
1. $50,000 has been included for spraying of all roads. Optional level is $12,000
for just oil roads. The spraying would be an 8 foot width on both sides of
the road for weeds.
2. Repair of grader sheds under spacial projects equal $23,774. It is recommended
that they be prioritized to projects totalling $15,000.
3. Snow removal contracts for sub-division at the level of $36,000 are included.
93
BUDGET UNIT REQUEST SUMMRY (Continued)
Road & Bridge Maintenance Group -- 11815
DEPARTMENT DESCRIPTION:
cLearing of debris from borrow pits to eliminate obstruction of drainage of water
from County right of ways; fills chuckholes & blade patches roads; snow removal;
and cleans & maintains culverts.
94
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Reserve/Temporary -- 11817
DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
ross County Cost $203,146 $168,900 $100,000 $100,000
evenue -0- -0- _0_ -0-
et County Cost 203,146 168,900 100,000 100,000
udget. Positions -- -- - •
LUMMARY OF CHANGES:
1982 level of $100,000 is a reduction of $68,900 that is supplemented by an
' equivalent amount of welfare diversion personnel equal to $82,500, which equates
to an 8% increase over 1981 .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Funding level is a policy issue for the Board. The amount is based upon anticipated
welfare diversion personnel at no cost to fill 25 positions for six months at
minimum wage. In lieu of EODS, welfare reform positions may be available. Value
of welfare diversion positions is $82,500.
95
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Production -- 1)818
DEPARTMENT_ DESCRIPTION: This budget unit performs all road construction,
paving, gravel, and quarry operations in Weld County.
The budget unit shown above is broken down into the following activities:
Construction; paving; gravel; quarry.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ross County Cost $3,418,231 $3,712,650 $3,653,316 $3,629,418
evenue
et County Cost 3,418,231 3,712,650 3,653,316 3,629,418
-- 32 FTE 30 FTE 29 FTE 29 FTE
udget. Positions 18 PT 18 PT 1.8 PT 18 PT
SUMMARY OF CHANGES :
Budget reflects the reduction of one bulldozer operator. Major expense items
are discussed below as policy items. Workers' compensation excluded.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
1. Budget reflects a reduction of one bulldozer operator in anticipation of the
purchase of the crusher feed conveyor and hopper in the IGA budget at $34,000.
2. Paving materials include $250,000 for blade patching and $100,000 for maintenance
crews for a total of $350,000.
3. $10,000 is included under miscellaneous for minor projects historically done
with towns, ditch companies, or other public entities, e.g. Aims bridge, gutter
pan, etc.
4. $10,000 rent for BOMAC included to continue converting non-repairable paved
roads back to gravel.
5. $14,000 included for rip-rap to replace permanent bank protection where bank
is eroded at County bridges.
(OVER)
96
BUDGET UNIT REQUEST SUMMARY
Production (Continued)
FINANCE/ADMINISTRATIVE RECOMMENDATION:
6. Gravel purchases from approximately 10 private sources at 45e/c.y. times
135,000 cubic yards ($60,750) .
7. An amount of $1,411,290 is included for contract services for projects under
the 1982 road plan which includes reconstruction, overlaying, and seal coating.
$57,456 is contingent upon the County Council approving excess over 5%.
8. $300,000 placed in the Contingency Fund pending resolution of the Kodak/
Monfort assessment appeal should be considered for use in road contract ser-
vices in 1982 if the courts rule favorably for the County.
97
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Municipalities -- 11821
DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973,
50% of the mill levy collected by the County on assessed values within incorporated
municipalities to maintain county roads is paid to municipalities.
The budget unit shown above is broken down into the following activities:
See details of each municipality attached.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
ro.ss County Cost $529,887 -0- $439,638 $439,638
!evenue -0- -0- -0- -0-
__
ret County Cost 529,887 -0- 439,638 439,638
iudget. Positions -- -- -- --
ZUMMARY OF CHANGES :
No road and bridge mill levy was made in 1981. Due to court order of Judge Hays
on January 19, 1981 , a mill levy of 3. 145 is recommended.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Mill levy of 3.145 shared with towns and cities on their assessed value of
$279,578,680 on a fifty percent basis equals $439,638.
Municipalities assessed value of $279, 578,680 equals 36.2% of the County assessed
value. Each $1.00 levied for road and bridges means 18.1% goes to municipalities.
98
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Bridge & Culvert Group -- 11833
DEPARTMENT DESCRIPTION : Maintains approximately 1,400 bridges in the County.
Any new construction of bridges or culverts is handled through this department,
being done more and more by private contractors.
The budget unit shown above is broken down into the following activities:
Bridge
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $851 ,623 $973,058 $864,713 $864,711
levenue -0- -0- -0- -0-
1
let County Cost 851,623 973,058 864,713 864,71E
14 FTE 14 FTE 13 FTE 13 FTE 7
judger_. Positions 2 PT 2 PT 2 PT 2 PT
SUMMARY OF CHANGES :
Budget reflects one less bridge worker position. Workers' compensation is excluded.
Bridge materials are budgeted at $410,000 due to higher material costs since Road
and Bridge has used material at lower cost the last two years. IGA charges are
$181,536. Culvert material ($120,000) has been budgeted in maintenance. Equipment
rent of $5,000 is budgeted for emergency on special needs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue:
1. Bridge materials are budgeted at $410,000 for 1982. Board should discuss
funding level and priorities.
2. No funds have been budgeted or anticipated for funds from the new state bridge
fund set up by HB 1090. Funding to be based upon priority of bridge repair
in the State based upon bridge inventories .
3. $40,000 is budgeted for Bridge Replacement Repair (BAR) Program, anticipating
20% of $200,000 project.
4. $5,000 for outside bridge engineer/consulting services is included.
99
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Salary Contingency -- 11898
DEPARTMENT DESCRIPTION: Contingency for salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
7ross County Cost -0- -0- $200,417 $200,417
I
Revenue -0- -0- -0- -0-
Vet County Cost -0- -0- 200,417 200,417 i
9udget. Positions -- -- I
_LIMMARY OF CHANQES :
Salary contingency amount of $200,417 for salary increases in 1982 is provided
in this budget.
FI
Salary adjustments are policy issue for Board based upon recommendations of
salary survey.
100
SOCIAL SERVICES
AND
OLD AGE PENSION
Social Services Fund
Revenue By Source
1982
TOTAL $11,119,768
Federal/State
$8,994,839
80.9% 7----- Property Taxes
$1,926,761
17.3%
Fund Balance
$53,168 Other Taxes
.5/ $145,000
1.3%
1981
TOTAL $8,915,634
Federal/State
$6,960,293
78.0%
Property Taxes
$1,778,954
20.0%
Other Taxes
$133,053 -Fund Balance
1.5% $43,334
.5%
MI
Social Services Fund
Expenditure by Program
1982
TOTAL 811,066,600
Administration
$2,342,600
' 21.1%
Aid to Dependent
Children
$4,720,000 ndo-Chinese Relief
42.6% $33,000
.3%
•
—Foster Care
$954,000
8.6%
Low Income
Energy Assistance
$1„575,500 Day Care
14..2% R625,000
$5.6%,
Case Service Payments
$4,500 Aid to Needy Disabled
. 1, \ $307,000
2.8%
IV-D Administration
Medicaid Transportation $243,000
$7,500 2.2%
.1%
Title XX
Aid to Blind $151,000
$7,500 General Assistance 1.4%
.17 $96,000
9%
1981
TOTAL $8,872,300
Aid to Dependent
Children
$4,285,000 Administration
48.2% $2,086,700
23.5%
Foster Care
$1,013,000
11.4%
Aid to Blind Day Care
$5,000 $670,000
.1% 7.6%
Medicaid Transportations-_
Aid to Needy Disabled
$7,500
3356,000
.1% Service Payments 4.0%
$5,500
.1% Title XX
$126,000
General Assistance 1.4%.
$96,000
1.1% IV-D Administration
102 $221,600
2.5%
SOCIAL SERVICES FUND SUMMARY
The recommended budget for Social Services for 1982 is $11,066,600. This
includes the addition of $1,575,500 to operate the Low Income Energy Assistance
program (LEAP) in Weld County. Effective October, 1981, the county is re-
quired to pay 20% of the administrative costs for this program. Excluding the
cost of the LEAP program, the department's request is $9,491,100, or 7.0% more
than the amount approved in the current year, and close to the "target" amount.
The county's share of this budget including LEAP, is $2,071,761. The actual
effective reimbursement rate from the State on the total request from Social
Services is 78.45%, as opposed to the statuatory 80% which equates to an added
local cost of $137,251.
The budget is conservative and primarily reflects minimum growth in caseloads,
the impact of inflation, and the continued availability of the Welfare Diver-
sion program or its substitute from HRD. Should Welfare Diversion, for example,
not be available in 1982, the AFDC forecast should be considered understated.
The impact of Congressional budget cuts to programs are just beginning to come
into focus. It is expected that some fiscal estimate of these changes by
budget hearing time in October will be available for the Board's considera-
tion. No attempt is made at this time as information available is too specu-
lative. Congressional action regarding public assistance, food stamps, and
Social Service rules that will have an impact in 1982 need to be assessed.
The closure or diminishment of Human Resource Division programs such as the
Employment Opportunities Development System (EODS) and CETA programs that will
impact on public assistance programs administered by the Department of Social
Services also need to be addressed by the Board.
The budget recommended is slightly less than approved in the prior year for
Foster Care and Day Care programs for 1982. The request should provide for
adequate funding to continue these programs at the current level. Continued
department emphasis in avoiding child placements when possible, or choosing
lower cost alternatives havd assisted in stabilizing and lowering cost in
Social Services.
The department has not requested any change in the number of FTE's approved.
The department has requested the Beard consider moving the FEE assigned by the
District Attorney to the Merit System to provide more assurance that the
county will receive reimbursement for fraud investigation costs. The State
has authorized 117. 3 merit system FTE's for the 1981/1982 year. The depart-
ment's current authorization from the county board is 104.5. The budget
reflects an overall staff salary compensation plan increase of 11.2% per the
State Merit System benchmark salary adjustments.
103
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104
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
ADMINISTERS MANDATED FEDERAL AND STATE PROGRAMS
Assistance Payments Programs: Practically all Assistance Payments programs are
mandated by Federal and/or State law and regulation. Consequently local govern-
ment is limited as to what can be done to limit or reduce costs for these programs.
Federal Mandated State Mandated
Aid to Dependent Children X X
Aid to the Needy Disabled - SST X X
Aid to the Needy Disabled - State X
Aid to the Blind X X
General Assistance* Optional Optional
Social Service Programs: Similar to Assistance Payments, all Social Service
programs administered by the Weld County Department of Social Services are mandated
by Federal and/or State law. However, local government does have a higher degree
of management flexibility with these programs.
Service
Federal Mandated State Mandated
Child Protection - Casework Services X X
Youth Services - Casework Services X
Foster Care X X
Day Care X
Service Payments X X
Homemaker Service X
Administration: Major costs cover direct service staff and Assistance Payments
administrative staff as well as related overhead costs.
The Colorado State Department of Social Services provides administrative alloca-
tions for personnel, operating, equipment, travel, and office space. Expenditures
are reimbursed 80% within these annual allocations. However, allocations are
grossly insufficient in cost areas such as Office Space and Data Processing. Thus,
net reimbursement to the county has deteriorated.
The county has discretion in the level of staffing it decides to have, the compen-
sation plan option within the Colorado Merit System, and at least to some extent,
administrative operating costs.
Weld historically has spent less on administrative expenses - staff and overhead -
than most other large county Social Service Departments.
* Recent legislative action allows counties the option of having a General
Assistance program, and if established, to determine benefit levels.
105
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Administration -- 12801
DEPARTMENT DESCRIPTION.: Administration of Social Service and assistance
payment programs. 80% State and Federal funded and 20% County funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended '
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
'ross County Cost $1,826,553 $2,086,700 $2,342,600 $2,342,600
'evenue 1,387,356 1,617,693 1,792,089 1,792,089
cet County Cost 439,197 469,007 550,511 550,511
tudget. Positions 93.75 95.0 95.0 95.0
SUMMARY OF CHANGEa:
The 1982 request included total employee compensation increases of 11.2%. Compensation
increases are comprised of wage survey adjustments made by the Colorado Merit System,
an upward adjustment to move to the Benchmark system of job classification in 1982 and
step (merit) increases for staff based on seniority and satisfactory service.
No additional staff are requested for 1982. However, the Department requests that
the District Attorney Investigator position assigned to the Department be converted
to "Merit System" status to improve our State reimbursement stance. The Department's
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Over the past several years the Department has used the services of a District At-
torney Investigator to handle fraud cases. State reimbursement at 80% for this work
has been inconsistent and speculative due to the low priority given to this allocation
by the legislature and the Colorado State Department of Social Services. It is the
Department's recommendation and Finance/Administration's recommendation that the
Board approve the transfer of the District Attorney Investigator position to the
Colorado Merit System to ensure 80% reimbursement and avoid the risk of lost funding
due to unpredictable State policy changes.
Building costs are still not fully reimbursed. The issue of the purchase of the
Walton Building should be pursued in this budget hearing and under capital projects
budget.
106
BUDGET UNIT REQUEST SUMMARY
Social Services Administration (Continued)
SUMMARY OF CHANGES:
staffing complement of State-reimbursed FTE's as of this date is 104.50. The
State has authorized 117.3 for 1981-1982.
The Department is in the process of automating some phases of our Food Stamp pro-
gram. Additional data processing funds are requested to gradually automate other
functional areas of the Department in coordination with the State.
Three typewriters are requested at $2,700. Overall increase is 12.3% for this
budget unit.
107
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Social Services
BUDGET UNIT TITLE AND NO , : General Assistance -- 12802
11 PABTf7ENT DESCRIPTION: Temporary and emergency assistance for applicants
for federal-state categorical assistance programs and provides help for some
medical indigents. Totally funded by County.
The budget unit shown above is broken down into the following activities:
Medically indigent; kind services; burials.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year I
ross County Cost $101,609 $96,000 $96,000 $96,000
0 0 0 0
evenue I
'et County Cost 101,609 96,000 96,000 96,000 I
fidget. Positions -- -- I
SUMMARY OF CHANGES : 100% County Funded.
Reflects basically the same level of services for 1982 except for added demand for
medical services due to budget cuts at federal health clinics.
The "below budget" estimated costs for General Assistance in 1981 are primarily due to
the 1981 policy decision to limit county medical and dental services due to the availa-
bility of care provided by the federal health clinics. Funding at 1981 levels in 1982
will tend to meet at least some of the requests shifted to Social Services due to
reduction in services at the federal clinics. (See detailed summary on next page)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Question: Determine level of funding for "Domestic Violence" program. 1981
budget provided $21,000. Woman's Place has requested $36,000 for 1982. The Depart-
ment's request for $96,000 includes $21,000. It is likely that Woman's Place will
use their 1981 allocation from the county by October, 1981.
108
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1.09
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO . : Child Support (IV-D) -- 12803
DEPARTMENT DESCRIPTION: County participation in nationwide child support
and parent location program to reduce AFDC costs. 75% funded by State/Federal
governments.
The budget unit shown above is broken down into the following activities:
Child support; parent location.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
7ross County Cost $185,564 $221,600 $243,300 $243,300
Revenue (75%) 139,173 166,200 182,550 182,550
Vet County Cost 46,391 55,400 60,750 60,750
-- i
Budget. Positions 7.50 9.50 9. 50 9.50
SUMMARY OF CHANGES:
Budget reflects a 9.7% increase primarily for salaryincrease per merit system. A
shift of costs from professional services to salary accounts reflect attorney
shift to Social Services from the County Attorney.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
The county changed its attorney support services for IV-D by hiring a Department of
Social Services staff attorney, full time, for this function. This change, along with
improved case priority setting within the administrative unit, should improve Child
Support collections. These collections are a direct offset to the cost of the AFDC
program. Collections for the 1980 calendar year totalled $253,000 and are expected
to be approximately $280,000 in 1981 . In addition, federal/state incentive payments
to the county General Fund were approximately $60,000 in 1980 and are expected to
approach $80,000 in 1981.
110
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO . : Title XX -- 12804
DEPARTMENT DESCRIPTION : Purchase of service for adult and child protection
services.
The budget unit shown above is broken down into the following activities:
Homemaker services; nutrition education; child abuse.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
7ross County Cost $160,788 $126,000 $151,000 $151,000
Revenue 128,630 100,800 120,800 120,800
Vet County Cost 32,158 25,200 30,200 30,200
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
Although the number of Homemaker Service recipients is expected to be stable, rate
increases from $7.82 to $9.54 per hour will be charged by the service providers,
thus increasing costs. Use of alternative funding such as Medicare and Medicaid has
served to limit costs for Homemaker Services. Amount is based on 1,150 hours/month
for 85 recipients. Homemaker mileage allowed at 22.50/mile. Child Abuse, Inc. contract
has been increased from $6,000 to $7,000 for 1982. Child Abuse Inc. requested $9,000 .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Question: Should the Board seek competitive bids since the homemaker current
provider has advised of a 22% rate increase for 1982? Health care in the area has
gone up around 20% in the last 12 months.
Child Abuse Intervention, Inc. has requested $9,000 in funding for 1982. The county
provided $6,000 for the 1981 calendar year. $7,000 is included in the Department 's
1982 request.
Policy Question: Should the county increase its contribution to Child Abuse Inter-
vention for 1982?
III
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Aid to the Blind -- 12810
DEPARTMENT DESCRIPTION: Provides public assistance grant to eligible
recipients o the Federal//State Aid to Blind program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Reconuuended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year _
;rocs County Cost $4,590 $5,000 $7,500 $7,500
Revenue 3,672 4,000 6,000 6,000
Vet County Cost 918 1 ,000 1,500 1,500
Budget. Positions -- -- -- --
1
SUMMARY OF CHANGES :
Small, stable program; six recipients. Costs include monthly cash payment as supple-
ment to Social Security benefits and medical treatment not covered by Medicaid.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Federal and State mandated program -- no local discretion.
112
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Aid to Families with Dependent Children -- 12820
DEPARTMENT DESCRIPTION : Assistance payment grants for eligible recipients
of the AFDC program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $4,054,031 $4 ,310,000 $4,720,000 $4,720,000
?evenue '3,243,226 3,448,000 3,776,000 3,776,000
Vet County Cost 810,806 862,000 944,000 944,000
Budget. Positions -- --
SUMMARY OF CHANGES :
Reflects a 10.2% increase over 1981. The 1982 request forecasts slight caseload
growth and assumes continued existence of a "welfare" diversion program, such as EODS.
Should a "diversion" not be available, then the AFDC request is increased to $5,133,000.
The request for $4,720,000 for 1982 reflects an average increase of 22 households over
that forecast for 1981. Average payments for households are expected to increase from
$247 to $262. ($476 to $529 for AFDC-U) . The request represents basically a status
quo position, however with some slight increase in caseload due to population growth and
inflation.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since program is mandated. However, the continuation of emphasis
on "welfare diversion" through HRD-EODS program should be strongly encouraged by
the Board.
113
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR - 1982
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO . : - Aid to Needy Disabled -- 12830
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $301,006 $356,000 $307,000 $307,000
:e venue 240,805 284,800 245,600 245,600
iet County Cost 60,201 71,200 61,400 61,400
3udget. Positions -- -- --
SUMMARY OF CHANGES :
As program benefits have strong relationship to Social Security eligibility criteria
and benefit levels, costs and caseload are more difficult to forecast. Estimate
relatively stable caseload of 367 with some benefit increase (7%) due to inflation.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
114
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO , : Foster Care of Children -- 12840
DEPARTMENT DESCRIPTION: Placement of children in substitute 24 hour care
family foster homes, group homes, and residential child care facilities.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;Toss County Cost $794,384 $1,013,000 $954,000 $954,000 I
revenue 635,507 810,400 763,200 763,200 I
get County Cost 158,877 202,600 190,800 190,800
gadget. Positions -- -- -- --
SUMMARY OF CHANGES:
Program reflects a decrease of 5.8%. The Department did better than expected in re-
ducing cost of child placements. Average number of children in placement expected to
be 152 compared with 170 in 1980. Decrease is due to "prevention" work of staff and
lesser degree. due to SB-26 projects.
Expect essentially stable program in 1982 with average number of children in placement
of 156. Average payment for child placements increased from $425 to $464 due to infla-
tion.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. Policy Question: Determine funding level for Placement Alternatives Projects
(SE-26) . The 1982 request provides for continuation and limited expansion of
these projects. In 1981, $70,000 was funded and the 1982 budget includes $85,000.
2. Policy Question: Should the Department be funded for placement costs of severely
handicapped children within the county in residential child care facilities?
(These children are presently in State institutions or are with their parents.
Estimated 1982 cost per child is $1 ,850. Projected annual cost for 8 children is
$178,000.) The budget does not include funding for the start of this new service
and was not requested.
115
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : _ Day Care -- 12850
DEPARTMENT DESCRIPTION.: Provision of day care service to licensed vendors
for children from Aid to Dependent Children and "income eligible" households.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost $480,984 $670,000 $625,000 $525,000
levenue 384,787 536,000 500,000 500,000
'et County Cost 96,197 134,000 125,000 125,000
audget. Positions
SUMMARY OF CHANGES.:
Budget reflects at 6.7% decrease. The Department budgeted for 505 children in 1981.
Actual experience should be less -- 427 children. An average of 456 children is ex-
pected in 1982 which allows for some growth. An 8% increase in Day Care fees is
expected in 1982. Elimination or reduction of Day Care services connected to the
EODS program may cause some increase beyond that provided for in the 1982 request.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget shows decline for first time in recent years.
Federal cuts and regulation changes could further impact this budget in 1982 and
1983.
116
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO . : Medicaid Transportation -- 12880
DEPARTMENT DESCRIPTION : Purchase of transportation for categorical
recipients to reach medical resources. 100% State funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
foss County Cost $6,562 $7,500 $7,500 $7,500
avenue 6,562 7,500 7,500 7,500
ret County Cost -0- -0- -0- --0-
iudget. Positions -- -- -
SUMMARY OF CHANGES:
Reimburses Medicaid recipients for costs of transportation to get to medical care.
Some increase expected in 1982 due to budget cuts in federal health clinics.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. 100% reimbursed.
117
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Case Service -- 12883
(Work Incentive, Psychologicals)
DEPARTMENT DESCRIPTION: Provides for purchase of case support services , i.e.
psychological evaluations, transportation of children, etc.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year j
:ross County Cost $3,919 $5,500 $4,500 $x ,500
revenue 3,127 4,400 3,600 3,600
let County Cost 792 1,100 900 900
3udget. Positions --- -- ..
SUMMARY OF CHANGES :
These funds cover supportive or evaluative services for adults and children. State
policy changes have moved some of these services, i.e. , "Transportation", to the
"Administration" account.
Program costs and Use are expected to be about the same as the prior year.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
118
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO , : Indochinese Refugee Assistance (IRA) 12884
DEPARTMENT DESCRIPTION:
Assistance to Indochinese refugees that is 100% reimbursed by Federal government.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
toss County Cost -0- -0- $ 33,000 $ 33,000
'avenue -0- -0- 33,000 33,000
ret County Cost
tudget. Positions --
SUMMARY OF CHANGES :
Covers cash payments for approximately 12 households receiving benefits under Old
Age Pension, AFDC, and Foster Care. As program costs have grown in 1981, costs
have been separated from basic categories for identification. Future course of
caseload and costs unknown.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. 100% reimbursed by Federal. government.
119
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO . : Low Income Energy Assistance Program (LEAP)
12885
DEPARTMENT DESCRLEIIQN:
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
7ross County Cost -- -- $1,575,500 $1,575,500
—a
tevenue -- -- 1,564,800 1,564,800 I
let County Cost -- -- 10,700 10,700
3udget. Positions -- -- -- -- _ I
SUMMARY OF CHANGES :
Although the Department of Social Services administered the 1981 LEAP program, all
costs (program and administration) were reimbursed by the Federal government. The
Colorado State Department of Social Services has advised that effective October 1,
1981, the counties are obligated to pay 20% of administrative costs.
EIBANCE/ADMINISTRAILVE BECOMENDATION :
Recommend approval since program is mandatory.
120
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Old Age Pension -- 13801
D PATMFNT DESCRI7TION : Provides money payment grants to eligible State
Age Pension recipients. 100% State Funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended '
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost --- $1,683,000 $1,615,000 $1,615,000
2even'ue -- 1,683,000 1,615,000 1 ,615,000
a
Vet County Cost --- —O —0 —0
Budget. Positions _ !
;SUMMARY OF CHANGES :
As the Old Age Pension program serves mainly as an income supplement to Social Security
benefits, and cost-of-living increases are awarded both by the Social Security Adminis-
tration and the State, there are many fluctuations in payment costs and caseloads.
Caseload projections are difficult to forecast.
In 1982, it is anticipated that an average of approximately 1,313 individuals will re-
ceive an average payment of $102.00 per month. Total cost is expected to be $1,615,000.
Pending Social Security benefit changes being considered by Congress may make substan-
tial changes to this _programs
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since there is little or no local discretion.
121
PUBLIC HEALTH FUND
Health Fund
Revenue By Source
1982
TOTAL $1,388,131
Interfund Transfer
$579,329
41.7% Federal/State
$655,228
47.3
Charges for Service
$118,574
Miscellaneous 8.5"/,
$35,000
2.5%
1981
TOTAL $1,306,816
Federal/State
$608,319
46. 5%
Interfund Transfer
$568,885
43.6%
Charges for Service
Miscellaneous 8101,754
$27,858 7.8%
2.1%
122
Health Fund
Expenditure by Program
1982
TOTAL $1,388,131
CONTINGENCY $101,364 Alcohol
/$422,358
Nursing 32.8%
$515,973
40.1"/,.
Environmental Health
$181,424
14.1%
Laboratory
$121,666
9.5%
Administration
$16,701
1.3%
Health Education
$28 ,645
2.2%
1981
TOTAL $1,306,816
N\c" Alcohol
$372,068
28.5%
Nursing Environmental Health
$590,004 $185,177
45.1% 14.2%
\\Laboratory
Administration $121,388
$7,285 9.3%
.5%
Health Education
$30,894
2.4
123
PUBLIC HEALTH FUND SUMMARY
The 1982 budget of the Public Health programs in Weld County is recommended at
the level of $1,388,131. Without salary increases of $101,364, this is a
7.52% decrease from the $1,306,816 level in 1981. The 1982 budget, as re-
commended, funds 62.5 full-time equivalent positions, which is a reduction of
one position in the Health Department Administration over 1981. The primary
increase overall for the Health Department is attributed to the proposed
salary increases totalling $101,364 for 1982 for an overall average of 16.8%
with nursing positions recommended at a 20% increase. The ARRC budget in-
creased $50,090, but is offset totally by revenue. Miscellaneous line items
and other budgets remain stable or decrease. Utilization of 40% of the Health
Building by HRD and consolidation of services at the South County Building in
Ft. Lupton reduce facility and phone costs by nearly $45,000 in the Health
Department budget.
The General Fund allocation to the Health Department, with 1982 proposed
salaries, is $579,329, up only 1.8% from the 1981 level of $568,885. The
anticipated fund balance of $94,496 is not utilized to fund the 1982 budget,
in anticipation of potential uncertainties in the 1982 State and Federal
funding levels in human services programs. The unused fund balance serves as
a contingency against unanticipated reductions in 1982 to allow appropriate
management and policy responses to sudden funding changes with minimal service
reduction to the citizens of Weld County during local transitions to State or
Federal budget actions.
Revenues are budgeted at anticipated levels from the State and Federal pro-
grams. ARRC's funding for NIAAA is only insured through March 1, 1982, and
budgeted accordingly with greater reliance upon State funding from the fifteen
bed facility and local sources such as fees. Lab fees and environmental
health fees for water testing are down and discussed as a policy issue. Fees
from restaurant inspections are reflected in the Environmental Health budget.
Continual monitoring of revenues in 1982 will be required with the uncertainty
of the future Federal budget cuts.
There are a minimal number of policy issues for the Board of County Commis-
sioners to consider, since the Health Board and Health Department management
have done a fine job in addressing funding and. program issues in the initial
budget preparation. With the local budget limitations, the Board is encouraged
to continue its policy of the last three years of scrutinizing various health
programs that are funded by contract with the State of Colorado and to fund
only at the State and Federal funding levels, unless there are unique local
needs. As has been the case in the past, the 1982 budget is recommended at a
funding level and service level that is not to be detrimental to the health of
the citizens of Weld County.
124
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Administration -- 19801 _
DEPARTMENT DESCRIPTION : This department is in charge of the overall administration
of the Health Department, including personnel, fiscal management, data and records
management, procurement and facilities management. The Director of the Health Depart-
ment is official registrar of vital statistics for Weld County. Records of births and
deaths which occur in Weld County are kept and certified copies are available upon
request from the deputy registrar. Also provides education for disease prevention
The budget unit shown above is broken down into the following activities: (OVER)
Administrative support services; accounting/bookkeeping.
Actual Last Requested Recommended'
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 18,308 $ 8,737 $ 23,837 $ 16,701
Revenue 9,007 8,500 10,000 10,000 I
Net County Cost 9,301 237 13,837 6, 701
Budget. Positions 9 6 5 5 I
SUMMARY OF CHANGES.:
Gross budget before overhead allocation is down $12,554. Vital statistic revenue is
up $1,500. Expense for utilities, phones, and buildings are down $24,112 because
of 40% occupancy of the Health Building by HRD. The Assistant Director is Funded in
lieu of the administrative services position and the accountant position has been re-
classified to an account clerk for savings. Other line items show a slight decrease.
No equipment is requested.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
No funds are budgeted for HRD chargeback for PBX operator. Resolution as to who
and how PBX is staffed needs to be resolved between Health Department and HRD with
Board concurrence.
125
BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department Administration -- 19801
DEPARTMENT DESCRIPTION:
and maintenance of good health for schools and community groups.
126
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Health Department
BUDGET UNIT TITLE AND NO . : Health Education -- 19802
DEPARTMENT DESCRIPTION: Provides education for the prevention of disease & the mail--
tenance of good health for schools & community groups. Services include interpretation )r
objectives & services of the Health Department Divisions to the population; disseminati.. i
of health information & promotion of health education projects are offered to meet coimm -
nity & individual needs; exhibits, news releases, publications & educational material .;
are prepared; & the Health Educator is available for consultation, information & teariii; g.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year _,
;Toss County Cost $28,870 $30,894 $28,645 $28,645
—i
revenue 171 340 2,630 270
Vet County Cost 28,699 30,554 26,015 28,375
9udget. Positions 1 1 1 1
SUMMARY OF CHANGES :
Budget reflects downward reclassification of the position. Mileage and travel
has been increased $344, and materials, films, professional services are up $688
to enhance program. Budget does not include any anticipated smoking grant revenue.
Overall budget appropriations are down $2,249 and net is down $2,179.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
In the event the smoking grant from CSU is continued in 1982, an additional $2,360
can be added to the revenue of this department reducing net county cost .
127
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Health Department
BUDGET UNIT TITLE AND NO . : Laboratory -- 19810
DEPARTMENT DESCRIPTION : The laboratory purpose is the prevention and control
of communicable diseases and the epidemiological study of a disease. Services include
testing for sexually transmitted disease; serologies; cultures; microscopics for
analysis; testing of milk and milk products; non-dairy food preparation; storage and
handling operations; all public and private water supplies; bacteriological and
chemical testing from sewage plants; and bacterial analysis of swimming pools. (OVER)
The budget unit shown above is broken down into the following activities:
Laboratory
Actual Last Requested Recoaaunended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:ross County Cost $108,276 $121,586 $118,322 $121 ,666
revenue 8,442 18,454 8,728 8,728
let County Cost 99,834 103,132 109,594 112,938
3udget. Positions 5 5 5 5
SUMMARY OF CHANGES :
Recommended budget reflects adjustment of salaries without any increase of staff of
$3,178. Overhead is down $2,998 in miscellaneous account. Other accounts are
stable with either minor or no change. Less utilization allows lab supplies to re-
main the same even with inflation in costs together with joint purchasing with the
hospital. The revenues are down $9,726, which reflects no GC contract with the
State due to Federal reductions and the decline in water samples due to Greeley
not using the lab in 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
It is the opinion of the Health Department that the fees for the lab, especially
in the area of water samples, have had a negative impact. Many entities now take
their water test elsewhere or in the case of Greeley, do their own. Discussion is
taking place with Greeley to explore joint lab utilization to minimize costs.
The lower use also impacts the lab by not maintaining a large enough sample
volume to maintain expertise. Preventive monitoring is not assured by the Health
Department.
It is recommended that a report be made on the joint lab utilization with the city
and the overall future functions of the Health lab. The report should be made in
the near future and staff is studying the matter.
(OVER)
128
BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department Laboratory -- 19810
DEPARTMENT DESCRIPTION:
The laboratory provides information to the public on diseases, where laboratory
services are available, and provides supplies, technical support and manpower for
educational activities.
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The quality assurance program discussed in 1981 budget hearings has been corrected
in 1981 and should continue in 1982.
129
BUDGET UNIT PECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Health Department
BUDGET UNIT TITLE AND NO . : Alcohol Recovery & Rehabilitation -- 19817
DEPARTMENT DESCRIPTION: Includes halfway house for bi-regional, 30-60 day residential
treatment, providing highly motivated alcoholics a smooth transition into a sober life
style. Outpatient counseling provides individual, group & family counseling, screening
& evaluation, alcohol education, monitored antabuse, case consultation & follow-up. TSe.
Detoxification clinic provides bi-regional, 7 day residential treatment, detoxification,
motivation & referral for further treatment.
The budget unit shown above is broken down into the following activities:
Detoxification; halfway house; outpatient.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
'Toss County Cost $294,080 $374,483 $361,001 $422,358
evenue 297,994 368,068 361,001 422,358
H
'et County Cost (3,914) 6,415 0 O
iudget. Positions 16 20 20 20 •
SUMMARY OF CHANGES :
The budget reflects 1982 salary increases of $53,985 and the reclassification and
restructuring; done by Personnel and the Health Department. Other line items reflect
the increased costs of going from a 10 bed facility to a 15 bed facility. Equipment
costs reflect a request for a vehicle. Revenue shows increases from the DUI pro-
gram ($20,000) , only two months of the NIAAA Grant ($14,873) , other counties share
($35,000) , and increased State revenue for the 15 bed facility ($337,485) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. With Weld County's indirect overhead contribution and the use
of the facility, the program has moved to self-sufficiency. The program is in a
position of being able to fund itself after March, 1982 if NIAAA funds are not
available.
Continuation of Larimer County and Centennial Mental Health to support the facility
for their clients use must be stressed and pursued.
Fee structures and collection efforts should be reviewed prior to January 1, 1982
for maximum revenue recovery. Use of a collection agency like for the ambulance
accounts should be considered.
The potential of a transportation grant amounting to $18,000 should be discussed.
Consideration of approaching the nine northeastern counties using ARRC for a local
contribution should be discussed and pursued in addition to Centennial Mental
Health's contribution.
130
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Nursing -- 19830
DEPARTMENT DESCRIPTION Hold clinics for TB, VD, maternity, family planning,
and blood pressure screening. Provide immunizations; physical assessments, screening,
counseling, and teaching of Senior Citizens in clinic setting; and home visits for adult
health promotion, mental health and retardation, chronic disease - community activities
and licensing of ambulances.
The budget unit shown above is broken down into the following activities:
Maternal-child health; communicable disease; general nursing/East Side Health Center;
well oldster/family planning; hypertension/EPSDT; low risk maternity/supplemental foods .
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year 1
:Toss County
Cost $503,005 $590,177 $527,731 $515,973
revenue 142,260 152,359 164,743 164, 743
let County Cost 360,745 437,818 362,988 351,230
3dget. Positions 26.5 24.5 24.5 24. 5
SUMMARY OF CHANGES :
Salaries show some decline with the Director of Nursing budgeted in Administration.
Overhead has been reduced ($10,764) , transportation is down $6,736, and the cost of
the Ft. Lupton clinic building has been eliminated ($5,280) . Professional services
are up $10,487 for physicians to do family planning clinics ($11,171) , lab is up ($3,050, ,
TB assistance is down ($1,777) and UNC audiology contract is up 10% ($248) .
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
All fee structures in nursing clinics should be reviewed prior to January 1, 1982.
Much progress has been made in this area the last year.
Board needs to determine funding level of Supplemental Foods contract between HRD
and the Health Department. HRD has offered only a 10% increase over 1981 or
$7,271. The cost to the Health Department is higher and the larger contract amount
for work provided seems justified. HRD Supplemental Foods program has accummulated
fund balance as of 12/31/80 of $37,475 from previous years of not expending full
pro rata recovery from the State. Policy issue.
With the transfer of the Director of Nursing to Administration, a PHN I position
was added for displacement of nursing services.
State funding in this program needs to be watched during 1982 as the health block
grants are introduced.
131
BUDGET UNIT REQUEST SUMMARY
Nursing (Continued)
SUMMARY OF CHANGES:
Revenues reflect current fees and volume, plus only assured State contracts in
Family Planning ($78,100) , EPSDT ($41,500) , Low Risk Maternity ($7,200) , TB
Control ($10,672) , and Supplemental Foods ($7,271) included.
132
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Environmental Health -- 19890
DEPARTMENT DESCRIPTIQN: Serves to improve the quality of life for all Weld
County residents by requiring safe, healthful, and comfortable living and working
conditions and by striving to enhance the individual's total environmental well being.
Services include technical assistance and consultation, monitoring and sampling,
inspection and enforcement, education and planning activities. The staff administers
approximately 21 district environmental programs including air, water and noise (OVER)
The budget unit shown above is broken down into the following activities:
Food service sanitation; general environmental health.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
ross County Cost $207,638 $188,377 $193,234 $181,424
evenue 56,291 52,680 57,738 54,328
et County Cost 151,347 135,697 — 135,496 127,096
_ - 7 7 7
Budget. Positions 9
LUMMARY OF CHANGES :
Budget reflects decline in overhead costs ($2,082) , with minor increase i00 s
ntranspor-
tation ($1,041) , and professional services for meat inspections are up $
for equipment for the Ft. Lupton office is budgeted. Revenues show a slight decline
in water fees, but a proposed amount of $9,990 for food service inspection for
licensing ($30 per license) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Position at EPA is not reflected in revenues or expenses in recommended budget .
Location of a position at the South County Service Building is accommodated in
the budget and should enhance service to South County.
Consideration should be given to raising septic tank permits to a cost recovery
basis of $110 per the revised state statute.
133
BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department - Environmental Health -- 19890
DEPARTMENTAL DESCRIPTION:
polution, toxic chemicals, pesticides, radiation, thermal pollution, solid waste
problems with leachates and methane gas production, and any other potential injury
or biological insult to the human organism. The older programs, such as food safety,
remain as a high priority due to the ever present potential of rapid disease spread.
The Division is also involved in the environmental aspect of planning functions.
134
BUDGET UNIT P.ECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO , : Salary Contingency -- 19898
DEPARTMENT DESCRIPTION: Contingency amount to fund salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
-_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year I
Gross County Cost -0- -0- $101,364 $701 ,364
Revenue -0- -0- -0-
Net County Cost -0- -0- 101,364 101 ,364
Budget. Positions -- -- -
SUMMARY OF CHANGES:
Reflects 1982 salary adjustments.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
n/a
135
HUMAN RESOURCES
HUMAN RESOURCE FUND
The Human Resource Fund, as a result of the Reagan Administration budget cuts,
has dropped in 1982 to $2,769,259 from $5,973,201 in 1981, or a 54% reduction.
The major reductions were in the elimination of the EOPP funding ($2,504,462) ,
and reduction of the CETA programs ($947,110) , and Weatherization program
($82,500) . Other programs such as Headstart, Job Service, WIN, CSA, Senior
Nutrition, and the Aging programs are relatively stable in 1982.
As reported to the Board earlier, the following schedule depicts the program
and fiscal impacts made on county funds in 1981 and the anticipated impacts on
the budget of local funds in 1982:
1981 1982
Welfare Division (Social Services) $125,000 $ 82,600
Supplemental Foods (Health Department) 10,130 10,500
EDAB - Chamber of Commerce 60,000 35,000
Aging (County Contribution) 7,471 8,987
Road and Bridge Temporary Employees 100,000 85,800
Recovery of Indirect Costs 332,091 135,000
Data Processing Center (Core Cost) 18,000 18,000
OJT - CETA Reimbursement 25,000
Total $677,692 $375,887
As evidenced above, the utilization of HRD funding, in addition to direct
benefits of clients served, allows the HRD funds to supplement, indirectly,
county programs and revenue sources. Board policies concerning HRD not only
impact HRD programs but significantly impact other programs linked to HRD
fiscally and programmatically, such as AFDC-U and temporary employment in the
Road and Bridge area. Indirect cost reimbursements are revenue sources that
will be reduced 60% in 1982, but still amount to over $130,000 to the County
General Fund.
The Board and county management must keep a close watch on the potential of
future Reagan Administration budget reductions in the funding of Social Ser-
vice and employment programs in 1982 as the Federal 1982 budget is executed
and the Federal 1983 budget is developed. Many of the proposed budgets in
this fund will be amended as final State and Federal funding levels are de-
termined. in 1982. Each contract will come before your Board individually for
approval, and can be reviewed at that time. The latest Reagan budget cuts
call for a phase out of CETA by September 30, 1982.
The Welfare Diversion Program as outlined on the following page, shows the
link between HRD and Social Services. Social Services' AFDC budget is re-
commended at the lower level in anticipation of the HRD Welfare Diversion
Program. This program must be assessed as "workfare" evolves in 1982. In.
this program and others, Weld County must be in the responsive position to
react to Federal and State administrative and budget changes in 1982.
136
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137
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources _
BUDGET UNIT TITLE AND NO . : , Transportation -- 21850
DEPARTMENT DESCRIPTION :
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $25,000 -0- -0-
revenue -0- 25,000 -0- -0-
Jet County Cost -0- -0- -0- -0-
budget. Positions
SUMMARY OF CHANGES :
Transportation budget included in CSA budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Fund balance of $61,296 in this program needs to be discussed with the Board
concerning potential use.
138
BUDGET UNIT RErUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : WIN -- 21860
DEPARTMENT DESCRIPTION: This department will fund some personnel costs
needed to run the WIN portion of work and training activities.
The budget unit shown above is broken down into the following activities:
Personnel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $20,000 $34,197 $34,197
Revenue
0- 20,000 34,197 34,197
Vet County Cost -0- -0 -0 -C 'I'
Budget. Positions --
SUMMARY OF CHANGES :
WIN continues to cut funding for FY 1982 and now will aid only in paying for
personnel costs associated with WIN.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
139
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : CETA Administrative Pool -- 21862
DEPABTRENT DESCRIPTION : To fund all administration costs for the CETA
programs.
The budget unit shown above is broken down into the following activities:
Personnel; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year. Fiscal Year Fiscal Year Fiscal Year
,'ress County Cost -0- $381,746 $304,591 $304,591
zevenue -0- 381,746 304,591 304,591
Vet County Cost -0- -0- -0- -0-
9udget. Positions -- -- -- --
SUMMARY OF CHANGES:
In the event funding of CETA is modified mid-year, corresponding changes need to
take place in this budget unit.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
Budget is restricted to 20% of the CETA allocation from the Federal government.
Chargeback of janitors and accountant should be discussed.
140
BUDGET UNIT RETEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : Displaced Homemakers -- 71863
DEPARTMENT DESCRIPTION : This department will fund some counseling and
workshops for displaced homemakers.
The budget unit shown above is broken down into the following activities:
Personnel; tuition and fees; counseling.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost -0- $ 10,000 -0- -0-
Ievenue -0- 10,000 -0-
ret: County Cost
tudget. Positions
SUMMARY OF CHANGES :
No funding in 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
141
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : State - Job Services -- 21866
DEPARTMENT _DESCRIPTION : This department will fund the administrative
costs for operating the Employment Service Office in Greeley.
The budget unit shown above is broken down into the following activities:
Personnel; computerization; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:ross County Cost -0- $200,0O0 $178,200 $178,200
:everue -O- 200,000 178,200 178,200
Net County Cost -0- -0- -0- -0-
)udget. Positions -- -- --
SUMMARY OF CHANGES:
Budget reflects contract level with the State which is slightly below the :L981
level.
FINANCC/ADMINISTRATIVE RECOMMENDATION :
Approval.
142
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : _ Supplemental Food Service -- 21868
DEPARTMENT DESCRIPTION : This department is in charge of the overall opera-
tion of the Supplemental Foods Program. Expenditures include personnel, benefits,
nutrition education, overhead, gas and oil, etc.
The budget unit shown above is broken down into the following activities:
Personnel; nutrition education; overhead; travel; distribution costs.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Cross County Cost -0- J $60,453 $62,990 $62,990
tevenue -0- 60,453 62,990 62,990
let County Cost
?udget. Positions -- -- -- j
SUMMARY OF CHANGES:
Budget reflects minor increase over 1981.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
Policy issue concerning funding of Health Department efforts in certification pro-
cess needs to be addressed by the Board. Health Department has requested s. budget
of $20,968 for cost recovery, HAD has offered a contract in the amount of $7,271 .
Fund balance of $37,475 in this program needs to he addressed by the Board during
the hearing process.
143
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : DOE - Weatherization -- 21869
DEPARTMENT DESCRIPTION: This department is in charge of the overall
winterization program.
The budget unit shown above is broken down into the following activities:
Materials; personnel; overhead; travel ; support costs.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost -0- $160,500 $ 78,000 $ 78,000
'evenue -0- 160,500 78,000 78,000
'et County Cost -0- -0- -0- -0-
3udget. Positions -- -- -- _ ,
SUMMARY OF CHANGES :
Program reflects reductions of cutbacks.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
Policy issue: Policy of the use of contract resources in lieu of County enployees
needs to be discussed in the budget hearing process. If cost effective, it is
recommended that contract services be used providing program waives are obtained.
144
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : EOPP Programmatic -- 21872
DEPARTMENT DESCRIPTION : This department will fund work and training
activities and supportive services for all eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost -0- $2,007,202 -0- -0-
evenue -0- 2,007,202 -0- -0-
'et County Cost -0- -0- -0- -0-
budget. Positions — -- --
SUMMARY OF CHANGES :
Program eliminated 7/31/81 making a significant impact on HRD program service
delivery.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
n/a
145
BUDGET UNIT REeUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : EOPP Job Search -- 21873
DEPARTMENT DESCR I P-T I ON : 'this department will fund all job search
activities and assessment activities.
The budget unit shown above is broken down into the following activities:
Supportive service; personnel; job search; assessment.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_-
;ross County Cost -0- $497,260 -0- -0-
zevenue -0- 497,260 -0-- -0-
let County Cost -0- -0- -0- -0-
3udget. Positions -- -- -- --
SUMMARY OF CHARGES:
Program eliminated 7/31/81.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
n/a
146
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : _ CETA VII PSIP -- 21874
DEPARTMENT DESCRIPTION : This department is for the operation of work
and training programs for CETA eligible clients and employment generating
activities.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training; supportive salaries; employment generating
activity.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year 1
;ross County Cost -0- $160,000 $161,000 $161 ,000
0_ 160,000 161,000 161,000
revenue 1
let County Cost -0- -0- -0- -0-
?udget. Positions -- --
SUMMARY OF CHANGES:
Program at stable funding level. Some carry-over ($25,000 - $50,000) may be
available in 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
Use of $35,000 of these funds for EDAB is policy issue for PIC and the Board during
the budget hearing process . Maximum of 30% of Title VII can be used for employ-
ment generating activities, such as EDAB.
147
BUDGET UNIT REeUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : CETA II ABC (79 CETA I) -- 21876
DEPARTMENT DESCRI EJ ION : This department is for the operation of work
and training programs for CETA eligible clients
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training reimbursements; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
r--
;ross County Cost -0- $518,400 $530,300 $530,300
revenue -0- 518,400 530,300 530,300
Tet County Cost -0- -0- -0- -0-
3dget. Positions -- -- - l
SUMMARY OF CHANGES :
CETA Program level adjustment.
FINANCE/ADMINISTRATIVE- RECOMMENDATION :
Approval.
148
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : _ CETA II D -- 21878
DEPARTMENT DESCRIPTION : This department is for the operation of work
and training programs for CETA eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training reimbursements; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $533,700 -0- --0- T
revenue -0- 533,700 -0- -0-
let County Cost -0- -0- -0- -0-
3udget. Positions -- -- -- --
SUMMARY OF QHANGES:
Program eliminated by Reagan cutbacks.
•
F1 NANCE/ADN:IN I STRATI,VE RECOMMENDAT ION :
n/a
149
BUDGET UNIT REeUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : - Division of Human Resources
BUDGET UNIT TITLE AND NO . : CETA IV SYEP -- 21879 y`
DEPARTMENT QESGR1PTI.QJ : This department is for the operation of work and
training programs for CETA eligible clients. Targeted at youth.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training reimbursements; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $230,665 $251,903 $251 ,903 1
Revenue -0- 230,665 251,903 251 ,903 1
Vet County Cost -0- -0- -0- -0-
3udget. Positions -- -- -- --
SUMMARY OF CHANGES:
CETA Program level adjustment.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
150
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : CETA VI -- 21880
DEPARTMENT DESCRIPTION : This department is for the operation of work
and training programs for CETA eligible clients. Public Service employees.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training reimbursements; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year. Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $267,243 -0- -0-
revenue -0- 267,243 -0- -0-
let County Cost -0- -0- -0- -0-
3udget. Positions -- -- -- --
SUMMARY OF CHANGES:
Public Service employees eliminated with CETA cutbacks.
FINANCEIADMINISTRATIYE RECOMMENDATION :
n/a
1ci
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : CETA IV YETP -- 21881
DEPARTMENT DESCRIPTION : This department is for the operation of work
and training programs for CETA eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; supportive services; work and training reimbursements.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
gross County Cost -0- $159,611 $17,254 $17 ,254
Revenue -0- 1.59,611. 17,254 ].7,254
r-- - r. -4
Vet County Cost -0- -0- -0- -0-
-1
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
CETA Program level adjustment significantly reduced this program.
FINANCE/ADJ✓'INISTRATIVE RECOMMENDATION :
Approval.
152
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : CETA III YCCIP -- 21882
DEPARTM N,T DESCRIPTION: This department is for the operation of work
and training programs for CETA eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; supportive services; work and training reimbursements.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
3ross Counts Cost -0- $45,929 $85,136 $6.5,136
Revenue -0- 45,929 85,136 85,136
Jet County Cost -0- _0- _0_
-0-
3udget. Positions -- -_ -_
SUMMARY OF CHANGES:
CETA Program level adjustment.
FINANCELADMINISTRATIYE J ECOMMENDATION :
Approval.
153
BUDGET UNIT P.ECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : CSA - CAP -- 21885
DEPARTMENT DESCRIPTION: This department will fund administration and
transportation activities.
The budget unit shown above is broken down into the following activities:
Personnel ; transportation; overhead.
Actual Last Requested Recouurrended 1
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year.
Cross County Cost -0- $111,000 $152,500 $152,500 111
revenue -0- 111,000 152,500 152,500
let County Cost -0- -0- -0- -0-
3udget. Positions -- -- --
SUMMARY OF CHANGES:
Program restructured at Federal level , funding level not assured.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
With CSA being restructured at the Federal level, attention needs to be given to
this program as funding and program administration may see mid-year changes.
154
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : cSA - CFNP -- 21888
DEPARTMENT DESCRIPTIQN: This department is in charge of the overall
operation of the Supplemental Foods Program. Expenditures include personnel,
benefits, nutrition education, overhead, gas and oil, etc.
The budget unit shown above is broken down into the following activities:
Personnel; nutrition education; overhead; travel; distribution costs.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Toss County Cost -0- $17,414 $11,465 $1] ,465
!avenue -0- 17,414 11,465 11,465
0- -0- -0 0
Fet County Cost
iudget. Positions --
SUMMARY OF CHANGES :
Reflects Federal funding level.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
155
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : HEW - Head Start -- 21890
DEPARTMENT DESCRIPTION: This department funds all Head Start activities.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; classroom supplies; medical and dental.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:Toss County Cost -0- $383,215 $392,297 $392,297
revenue -0- 383,215 392,297 392,297
let County Cost -0- -0- -0- -0-
7dget. Positions -- -- -- --
SUMMARY OF CHANGES :
Reflects salary increases and inflationary costs associated with school operation.
Program is part of the Reagan "safety net", should have stable funding.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
Fund balance of $13,081 needs to be considered by the Board in the budget hearing
process.
Since recent legislative changes appear to make the county liable for unemployment
insurance for Headstart employees, a specific amount for liability needs to be
reserved or transferred to the Insurance Fund if summer employment in the county
cannot be found.
156
BUDGET UNIT PEeUEST SUMMARY
FISCAL YEAR _ 1982
AGENCY/DEPT. NAME : . Division of Human Resources
BUDGET UNIT TITLE AND NO . : _ HEW - Head Start Handicap -- 21891
DEPARTMENT DESCRIPTION : This department funds Head Start activities
for special education students.
The budget unit shown above is broken down into the following activities:
Personnel; testing; supplies; training.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $14,406 $16,349 $16,349
Revenue -0- 14,406 16,349 16,349
Net County Cost -0- -0- -0- -0-
Budget. Positions --
SUMMARY OF CHANGES:
Salary adjustment and minor inflationary changes. Stable funding.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
• 157
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : _ OAA Title I11-C -- 21896
DEPARTMENT DESCRIPTION: This department will fund catered meals.
The budget unit shown above is broken down into the following activities:
Home delivered meals.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $2,600 $3,136 $3„1..36
Revenue -0- 2,600 3,136 3.,136 �!
Vet County Cost -0- 0- -0- -0-
Budget. Positions -- -- -
SUMMARY OF CHANGES :
No major change.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
158
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : CSA - Crisis Intervention -- 21897
DEPARTMENT DESCRIPTION: This department will fund research and planning
in energy related areas concerning low income.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; contractual services.
Actual Last: Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $30,000 $34,379 $34 ,379
Revenue -0- 30,000 34,379 34,379 I
Net County Cost -0- -0- -0- -0
Budget. Positions -- --
SUMMARY OF CHANGES:
New program in 1981. No major changes.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
159
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Division of Human Resources
BUDGET UNIT TITLE AND NC) . : OAA Title III -- 21898
DEPARTMENT DESCRIPTION: This department will fund Area Agency on Aging
program costs.
The budget unit shown above is broken down into the following activities:
Personnel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- 0- $282,524 $282,524
Revenue -0- -0- 282,524 282,524
Net County Cost -0- -0- -0-
Budget. Positions -- ,
SUMMARY OF CHANGES :
Reflects program costs of Area Agency on Aging.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval. Programs reviewed and recommended by AAA.
L60
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of Human Resourres
BUDGET UNIT TITLE AND NO , : (AA Area Agency -- 21899 —
DEPARTMENT DESCRIPTION,: This department will fund administrative activities
for the area agency on aging.
The budget unit shown above is broken down into the following activities:
Personnel; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $29,883 $38,135 $38,13.5
Revenue -0- 22,412 29,148 29,148
Net County Cost -0- 7,471 8,987 8,987
--I
Budget. Positions
SUMMARY OF CHANGES :
Effective 10/1/80 the Area Agency on Aging was transferred from COG to Larimer and
Weld Counties. The amount budgeted is for the administrative portion of the program
with local match of $8,987 and federal funds of $29,148. County must match 25% of
administrative costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend contribution of $8,987 from General Fund to HRD. Amount is budgeted in
01-867.
161
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of human Resources
BUDGET UNIT TITLE AND NO , : OAA TITLE III-C-1 Senior Nutrition -- 21949
DEPARTMENT DESCRIPTION : This department funds all Senior Nutrition
activities.
The budget unit shown above is broken down into the following activities:
Personnel; supplies; overhead; meals; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $106,974 $134,903 $134,903
Revenue 0- 106,974 134,903 134,903
Net County Cost
Budget. Positions -- --
SUMMARY OF CHANGES:
Salary adjustments, increased meal purchase costs and some minor inflationary cost
increases in support items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
162
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Division of human Resources
BUDGET UNIT TITLE AND NO . : - OM TITLE I11-C-1 Senior Nutrition -- 21949
DEPARTMEBT DESCRIPTION : This department funds all Senior Nutrition
activities.
The budget unit shown above is broken down into the following activities:
Personnel; supplies; overhead; meals; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $106,974 $134,903 $134,903
Revenue -0- 106,974 134,903 134,903
Net County Cost -0- -0- -0- -0-
Budget. Positions -- -- --
SUMMARY OF CHANGES:
Salary adjustments, increased meal purchase costs and some minor inflationary cost
increases in support items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Approval.
162
OTHER SPECIAL REVENUE FUNDS
OTHER SPECIAL REVENUE FUND SUMMARY
The Library Fund is recommended to be funded at the level of $352,404 in 1982,
which is up 4.9% from the $335,842 level in 1981. No anticipated fund balance
will exist at the beginning of 1982, making the net county cost with salary
increases for the Library ($20,078) to total $292,604, or up 9.8%. In addi-
tion to the basic budget, the Payment For Lending budget of $20,000 and the
System Area Reference System of $34,300 are both funded 100% by State funds.
During 1981 the automated library system (CHESTER) has been installed, allow-
ing the reduction of .5 FTE. Funds in the Payment For Lending budget are
being used to finish the acquisition of the bookmobile wands in 1982. The
maintenance of the automated system is addressed in the Data Processing budget
requests, and could modify the net amount in the final 1982 budget for the
Library Fund.
The Revenue Sharing Fund is budgeted at $1,507,647, which is down $92,353 from
1981. Revenue Sharing has been extended through September 30, 1981. The
fourth quarter of the final entitlement year is included in the carry-over
fund balance of the General Fund in the 1982 proposed budget. The final
allocations may require final budget adjustments to actual amount prior to the
finalization of the 1982 budget. As was the case in the last two years, it is
recommended that all Revenue Sharing Funds for 1982 be utilized in the Road
and Bridge program and any other funds requested from Revenue Sharing Funds
should be funded via the General Fund budget as recommended. With the most
recent announcement of Federal budget cuts, 5% or over $80,000 could be in
jeopardy in 1982, with a three year phase out of all Revenue Sharing.
The Subdivision Parks Fund is funded at the carry-over level of $23,830.
These funds are restricted to be used in the area of the subdivisions that
made the contribution to the fund, or to a regional park. As in 1981, it is
suggested that the Board of County Commissioners make a policy determination
of the kind of use that they want to put these funds, and in early 1982 the
staff and the Board should work towards determining the project that the Board
has identified. No commitment of funds has been made to date. Possible use
of the funds at the Missile Site Park or Island Grove Park should be con-
sidered by the Board.
The Contingency Fund is recommended at the level of $775,000, which reple-
nishes the historical level of $475,000 plus holds $300,000 of the taxes paid
under protest in the Monfort/Kodak tax case. The $300,000 in dispute, once
final legal determination is reached, can either replace lost funds paid under
protest if the ruling is against the county, or if the ruling is in favor o1
the county be used for program or capital purposes in 1982. The $775,000 is
all appropriated in the unforeseen expenditures line item. The Board is
encouraged to fund the Contingency Fund at the recommended level in 1982 in
order to accommodate any adverse fiscal impacts in revenues or expenditures in
1982 that Weld County may face. In light of the fiscal situation in Weld
County, it is prudent management to maintain this level of Contingency Fund in
order to be able to respond to the unforeseen needs of the citizens of Weld
County in 1982 and future years.
163
The Solid Waste Fund is funded in the amount of $54,000. This program is
funded from the proceeds of the 5% surcharge the Board of County Commissioners
enacted August 1, 1979 to support solid waste disposal activities in Weld
County. The proposed funding level of $54,000 is composed of the anticipated
1982 revenues. It is recommended that the amount be utilized to repay the
Road and Bridge Fund for the paving of Roads 7 and 6 accessing the Eric
Landfill . This use is in accordance with the anticipated use of the sur-
charge, in that the road construction is necessary to support the traffic
utilizing the landfill. These funds have been committed by the Board to pay
for the paving of Roads 7 and 6 ($142,000) through 1983. During 1981 a por-
tion of the fund was used to pave 77th Avenue accessing the Milliken Landfill .
164
BUDGET UNIT P.ECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Revenue Sharing Trust Fund
BUDGET UNIT TITLE AND NO . : Revenue Sharing -- Fund 14
DEPARTMENT DESCRIPTION : Federal funding received from the General Revenue
Sharing program enacted in 1972, and amended in 1976.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,696,135 $1,825,797 $1 ,507,647 $1,507,647
Fund Balance 118,718 130,799 -0- -0-
Revenue 1,577.417 1.694.998 1.507.447 1.507.647 _
Net County Cost -0- -0- -0- -0-
Budget. Positions -- -- -- --- I
SUMMARY OF CHANGES :
Weld County's entitlement from the General Revenue Sharing formula has dropped
effective 10/1/81 to $1,507,647 annually. Funding is assured through 9/30/83.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
It is recommended that all. Revenue Sharing funds received in 1982 be used to fund
the Road and Bridge functions in Weld County.
All community requests for Revenue Sharing funds should he considered in the
General Fund funding considerations and priorities.
• 165
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Conservation Trust Fund
BUDGET UNIT TITLE AND NO . : Conservation Trust Fund -- Fund 15
DEPARTMENT DESCRIPTION : Accounts for revenue received from the State of
Colorado to be used for the acquisition, development, and maintenance of new
conservation sites within Weld County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $2,573 $3,818 -0- -0-
Fund Balance 2,573 3,818 -0- -0
Revenue 0- 0- 0- -0-
Net County Cost
Budget. Positions
SUMMARY OF CHANGES :
State no longer funds Conservation Trust program. Appropriations in 1981 were only
carry over funds used at the Missile Site Park for improvements.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
n/a
166
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1482_
AGENCY/DEPT , NAME : Contingency Fund
BUDGET UNIT TITLE AND NO . : Contingency Fund -- 16801
DEPARTMENT DESCRIPTION : The Contingency Fund exists to cover reasonably
unforeseen expenditures or revenue short-falls.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $471 ,372 $775,000 $775,000
Fund Balance -0- 471,372 -0 0
RevenueNet County Cost -0- -0- 775,000 775,000
Budget. Positions -- -- --
SUMMARY OF CHANGES :
A mill levy to replenish the Contingency Fund of $475,000 is recommended, as
well as, placing $300,000 in the Contingency Fund pending resolution of the
Kodak/Monfort assessment appeal currently in the courts. Once Weld County is
free to spend it, the funds can be appropriated in areas of need.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. In order to accommodate unforeseen expenditures or short-falls on revenue, the
Contingency should be maintained at a level slightly under $500,000. Rule of
thumb in local finance is 1% to 3% of operating funds. The Board is encouraged
to use these funds only in very special or critical circumstances.
2. Weld County has made adjustments thus far and loss of funds from the Kodak/Monfort
case have been coped with in the operating budgets, therefore until the case
is fully resolved a cautious recommendation is not to anticipate the ability
to spend the funds until court clears the payment under protest.
167
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Library Fund
BUDGET UNIT TITLE AND NO , : Library -- 20801
DEPARTMENT DESCRIPTION: The Weld County Library provides free public library
service to all residents. The service is offered at the Library, from bookmobiles,
mail service, and other public libraries in the County.
The budget unit shown above is broken down into the following activities:
Administration; circulation; adult services; children's services; extension
services; collection development/maintenance.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $253,097 $285,344 $286,286 $278,026
Revenue 4,331 5,000 5,500 5,500
Fund Balance 11,252 16,816 -0- -0-
- -a
Net County Cost 237,514 263,528 281 ,276 272,526
Budget. Positions 13.75 13.78 13.75 13.25
SUMMARY OF CHANGES :
No anticipated fund balance will be available so net costs increase by $16,816.
Salaries reflect .5 FTE reduction ($5,104) . Recommended budget excludes $600 for
travel and only a $500 increase in materials over last year to hit target amount .
Other changes are minor and net only $1 ,714. Revenue is up $500 for contributions.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Since the budget is over the target amount by $8,260, the recommended budget does
not include the increase in materials ($7,660) or the increase in travel ($600)
over 1981 expenses. Policy issue.
In the event wands are to be purchased for the bookmobiles the Library, per the agree—
ment of 11/19/80, will purchase them from Payment for Lending Funds. $10,000 has:
been budgeted in the PFL budget.
Recommend exploration of new fee and fine structure since data processing system can
support collection and monitoring better. Any increase could go towards materials.
A salary contingency amount for increases in salaries of $20,078 is included in the
overall fund and brings the General. Fund contribution up to $292,604.
168
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT , NAME : Library Fund
BUDGET UNIT TITLE AND NO . : System Area Reference Center -- 20802
DEPARTMENT DESCRIPTION: Receiving and filling or forwarding inter-library
oloanso
g from any member of the High Plains Regional Library System.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
:ross County Cost $28,977 $30,794 $34,300 $34,300
Revenue 28,776 30,794 34,300 34,300 1
Fund Balance 201 0- -0 -0- I
let County Cost -0- 0- -0-
— — 1
3dget. Positions 2 2 2 2
SUMMARY OF CHANGES :
Increase of $2,863 for salaries and operating costs are up a net of $643.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Funded at the level of revenue generated from the program.
This budget was presented to the High Plains Regional Library System Board and ha
been granted by them from State funds allocated to the system.
• 169
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Library Fund
BUDGET UNIT TITLE AND NO . : Payment-for-lending -- 20803
DEPARTMENT DESCRIPTIQN : Payment-for-Lending is paid by the State Library
for inter-library loan service to other libraries in the State. Money received
is used to enrich local libraries, such as Weld County's.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $30,987 $20,000 $20,000 $20,000
Revenue 30,987 20,000 20,000 20,000
Net County Cost -0- -0- -0- -0-
Budget. Positions -- -- -
SUMMARY OF CHANGES :
Funds are same as 1981, but $10,000 has been shifted to equipment to purchase book-
mobile wands for the computer. Courier service ($805) , copier ($300) , and materials
($8,895) make up the total of $20,000. Program supported by State funds.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Funded at the level of revenue generated from the program.
Funds ($10,000) are budgeted for wands for the bookmobiles per the 11/19/80 agreement
with the Board. In the event the wands are not available, the funds should be
allowed to be used for materials.
170
BUDGET UNIT REeUEsT SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Library
BUDGET UNIT TITLE AND NO. : Salary Contingency -- 20898
DEPARTMENT ,DESCRIPTION:
Contingency amount to fund L982 salary increases.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- -0- $20,078 $20,078
Revenue -0- -0- -0- -0-
Net County Cost -0- -0- 20,078 20,078
Budget. Positions -- -- --
SUMMARY Of CHANGES :
Reflects 1982 salary adjustments.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
n/a
171
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Solid Waste
BUDGET UNIT TITLE AND NO , : Solid Waste -- 22801
DEPARTMENT DESCRIPTIOIy: This fund accounts for revenue received from
a surcharge on dumping fees at solid waste disposal sites for the purpose
of combating environmental problems and for further improvement and develop-
ment of landfill sites within the County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 242 $71,300 $54,000 $54,000
Fund Balance 8,422 33,800 -0-
Revenue 28,7O1 37 500 54.000 - 54 000
Fund Balance 36,881 -0- -0- -0-
Net County Cost
Budget. Positions
SUMMARY OF CHANGES :
The 5% surcharge became effective 8/1/79 to support solid waste disposal. Current
rates and volume generate $54,000 annually. Appropriations thus far have been to
pay for access roads to the landfill and cleanup in the areas of the landfills.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Mid—year the Board authorized an expenditure of $50,000 for the improvements of
77th Avenue accessing the Milliken Landfill .
In August, 1980 the Board designated that $142,000 would be repaid over a three yea'
period for the improvements to Road 7 and Road 6 accessing the Erie Landfill. This
commitment is through 1983.
172
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR J982
AGENCY/DEPT , NAME : Subdivision Parks Fund
BUDGET UNIT TITLE AND NO , : subdivision Parks -- 54801
DEPARTMENT DESCRIPTION: Accounts for park fees paid by subdividers for the
purpose of dedicating, developing and/or reserving land for parks and/or other
necessary public purposes.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last. Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,200 $28,404 $23,830 $23,830
Fund Balance 1,200 28,404 23,830 23,830
Revenue
Net County Cost0-
Budget. Positions --
SUMMARY OF CHANGES:
Fund reflects anticipated fund balance for fund with no anticipated revenue., since
revenue is dependent upon subdivision development.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
During 1981 only the Wattenburg project was undertaken and completed. It is recommended
that County staff study the appropriate allocation of the funds for regional projects,
such as Island Grove, Missile Park, or contributions to towns or cities near or
adjacent to subdivisions. Funds are restricted to park development.
173
CAPITAL FUNDS
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : Weld County General Hospital - Capital
BUDGET UNIT TITLE AND NO . : Hospital Capital -- 3)801
DEPARTMENT DESCRIPTION : Mill levy to fund capital improvement of Weld County
General Hospital. Maximum mill levy is 3 mills.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,009,247 $770,000 $770,000 $770,000
Fund Balance -0- -0- -0- -0-
Revenue 785,647 770,000 770,000 770,000
Net County Cost 223,600 -0- -0- -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES:
Funds are at constant level of funding of $667,0O0 property tax, $53,000 specific
ownership, and $50,000 interest. Funding for hospital long range capital plan.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Board has informally agreed to continuation of stable funding level of approximately
$667,000 perperty tax annually for capital projects. Policy issue.
174
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982 _
AGENCY/DEPT . NAME : Public Works Building
BUDGET UNIT TITLE AND NO . : Public Works - County Buildings -- 33899
DEPARTMENT DESCRIPTIQN: Capital projects for general county use.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
GrossCounty Cost $311,461 $278,000 $354,768 $354 ,768
Fund Balance 197,637 146,429 216,700 216,700
Revenue 56,240 6,744 7,000 7,000
Net County Cost 57,584 124,827 131 ,068 131,068
Budget. Positions -- -- -- _
SUMMARY OF CHANGES:
Budget reflects the same property tax funding level as 1981 plus 5%. In addition,
the fund reflects the ending fund balance created by the transfer of funds to
cover the repairs to the courthouse and retro-fit of the chiller in the Centennial
Complex.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Projects for the Board's consideration are:
Designated: $216,700
Repairs to Courthouse $100,000
Chiller in Centennial Complex 116,700
Undesignated: $138,068
Walton Building Property
Special Projects
Energy Efficiency
It is recommended that the special projects requested he screened and only critical
and cost-effective ones be approved. An attached list itemizes them.
(OVER)
175
BUDGET UNIT REQUEST SUMMARY
Public Works - County Buildings (Continued)
FINANCE/ADMINISTRATIVE. RECOMMENDATION:
Long range capital project requirements need to continue to be addressed by staff
and Board, looking at essential needs and available funding options. During 1982,
exploration in this area needs to continue for Road and Bridge and Social Services
facilities.
176
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181
IGS FUNDS
BUDGET UNIT P.EOUEST SUMMARY
FISCAL YEAR 1982_
AGENCY/DEPT. NAME : Is - Motor Pool
BUDGET UNIT TITLE AND NO . : Motor Pool Administration -- 61801
DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $2,531,075 $2,866,993 $2,716,088 $2,754,844
Revenue 2,508,996 3,085,593 2,814,568 2,853,324
Fund Balance/Reserve 22,079 (218,600) (98,480) (98,480)
Vet County Cost -0- -0- -0- -0-
Budget. Positions 23 23 23 23
SUMMARY OF CHANGES:
Depreciation expense and revenue is down $52,374. Parts, fuel, and oil are down
$157,936 due to preventive maintenance and new equipment. Utilities are up $2,485,
outside labor up $38,400 and miscellaneous items are up $2,900. Salaries reflect
10% increase for a cost of $54,376. Overall budget is down $112,149.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Approximately 82% of this budget is used by Road and Bridge, so the decrease posi-
tively impacts Road and Bridge by approximately $92,000.
182
BUDGET UNIT REOUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : IS - Motor Pool
BUDGET UNIT TITLE AND NO . : Motor Pool Equipment -- 61802
DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles
tor county use.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last. Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year 4
Gross County Cost $1,281,746 $1 ,369,500 $1 ,188,194 $1 ,157, 194
Revenue 0 0- 0- -0-
Net County Cost 1,281,746 1 ,365,000 1 ,188,194 1,157, 194
Budget. Positions -- --
SUMMARY OF CHANGES :
See attached list. Recommended budget falls within resource capacity of budget
and is consistent with the five year equipment capital plan developed in 1979 and
updated annually.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of all requested equipment except:
A. Communication van is not necessary with other emergency vehicles available and
is not consistent with the Board's policy on vehicle assignment . Not recommended.
B. Automatic fuel. system. Until there is more centralization of fuel distribution
and centralization of Road and Bridge activities, the installation of such a
system seems premature and of questionable benefit to solving fuel control
problems.
C. Lease payment for the Hokestra Gravel Pit of $52,924 paid from proceeds of
Davis Ranch fund balance amount .
183
IGA EQUIPMENT
Request Recommend
850 - Equipment
IGA Tools $14,470 $14,470
Automatic Fuel System 19,000 -0-
851 - Equipment - IGA
Service truck - IGA 15,000 15,000
Communication 4X4 Truck 12,000 -0-
Building & Grounds - 4 Wheel Drive 12,500 12,500
Pest & Weeds - 2 Trucks 18,000 18,000
Ambulance 41,000 41,000
D.A. - 3 mid-size cars 19,500 19,500
Building Inspection - 4 mini-trucks 28,000 28,000
Planning - mini-truck 7,000 7,000
854 - Equipment - Sheriff
12 patrol cars 102,000 102,000
2 investigator cars 16,000 16,000
855 - Equipment - Road & Bridge
Crusher Feed Conveyor & Hooper 34,000 34,000
Attached List 796,800 796,800
GRAND TOTAL $1,135,270 1J,104,270
184
1982 Road & Bridge Equipment
ESTIMATED ESTIMATED SALE
IORITY QUAN DESCRIPTION PRICE LA TOTAL PRICE REPLACES VALUE 1R
1 . 3 Motor Graders S 90 ,000 5270 ,000 6406105 520 ,000
6406164 20 ,000 4 :.
0406107 20 ,00o c7
2 . 1 Bull Dozer 120 ,000 120 ,000 0406198 Sold tl
3. 1 Tractor Backhoe 55 ,000 55 ,000 0400250 3 ,000
4.. 2 Tandem Truck Tractors 50 ,000 100 ,000 6405258 7 ,000 . 1
0405208 7 ,000 72
5 „ 1 Van-Bus 12 Passenger 10,000 10 ,000 b405210 500 , 4
6„ 2 Bottom Dump Trailers 23 , 500 47 ,000 6405092 µ ,00u Lb
6406204 4 ,00J ' 4
7.. 5 1/2 Ton Pickups 9 ,000 45 ,000 6405030 700 19
6405143 700 u9
6405149 700 „s
6405156 700 70
6405162 700 '0
8 . 2 3/4 Ton Pickups 10 ,000 20 ,000 6405184 506 '2
6405212 500 '4
9 . 1 300 Amp Welder 4 , 200 4 , 200 0410004 400 ,b
10 . 1 1 1/2 Ton Crew Cab 20 ,000 20 ,000 0405218 1 ,500 14
Flat Bed Truck 6405331 700 15
11 . 1 Single Axle Dump Truck 41 ,000 41 ,000 6405070 2 , 3L0 .,0
12 . Hydraulic Tools 4 ,200 b410028 1 ,000 ,2
(Pump & Jack Hammers )
13. 1 Expandable Flat Bed 5 ,000 0405086 800 ink
Trailer ( Used)
14 . 2 Chain Saws 700 1 ,400 Unknown 00 Juk
15 . 1 Asphalt Spreader Box 15,000 15 ,000 None
16. 1 Double Drum Roller 10 ,000 10 ,000 None
17. 2 Used Fuel Tankers 9 ,000 18 ,000 Wagon Tanks
18. 1 Harp Screen Frame 5 , 500 5 , 500 None
19 . 2 Two Way Radios (Hi Band) 2 ,000 4 ,000 None
20 . 1 Forklift Attachment 600 000 None
21 . 3 Pickup Tool Boxes 300 900 None _
TOTAL 5796 ,800 _ $96 ,700
185
BUDGET UNIT REOUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : IS - Printing & SupoJiss
BUDGET UNIT TITLE AND NO . : Printing & Supplies -- 64801
DEPARTMENT DESCRIPTION: Provides printing & supply support services to
the County.
The budget unit shown above is broken down into the following activities:
Printing; supply; postage.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gress County Cost $106,355 $114,791 $ 99,699 $ 99.699
Revenue 125,379 114,791 99,699 99,699
Net County Cost 19,024 -0- -0- -0-
Budget. Positions 2 2 2 2
SUMMARY OF CHANcfl:
Supplies show a decline in utilization with cutbacks in HRD and economies in
department's printing costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Mail and supply functions have been shifted to the Print Shop personnel, freeing
Purchasing secretary to be used in clerical pool. This shift is due to less utili-
zation of print shop by HAD, but allows County to retain two printers for back-up and
peak workload periods.
Copier has been centralized in print shop. Recommend allocating non-departmental
printing cost and charge for use for economy and accountability.
186
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : is - Data Processing,
BUDGET UNIT TITLE AND NO . : Data Processing -- 65801
DEPARTMENT DESCRIEIM: Boulder-Weld Counties joint data processing center
is a joint venture to provide data processing support services to both counties
and a few outside agencies.
The budget unit shown above is broken down into the following activities:
Programming & systems; operations; administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $1,343,163 $1,658,325 $1,789,253 $1, 789,253
?avenue 1 ,343,163 1,658,325 1,789,253 1.789,253
let County Cost -0- -0- -0 0
3udget. Positions 42 42 42 42
SUMMARY OF CHANGES :
Proposed 1982 salary increases are included in the budget amount. Overhead costs
of $66,834 are added in 1982 since the joint center with Boulder ends 12/31/81.
Some costs directly attributed to Boulder, such as phone lines, are excluded and to
be paid for by Boulder directly. Buy-out options are not included, budget reflects
continued lease amount. Majority of accounts show minor reductions or are stabLe.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend final approval based upon level of maintenance and new development ap-
proved by Boulder and Weld Counties.
Beginning 1/1/82, the data processing center will he entirely owned and managed by
Weld County with Boulder simply being an outside user. A contract for Boulder use
in 1982 is in the process of being negotiated. It is anticipated that Boulder will
have 80% of its 1981 use in 1982 and only 20-30% in 1983. With the recommended one
time $300,000 buy-out funding, Weld should be able to level off spending at the
current funding level in future years and permit the withdrawal of Boulder without
operational or fiscal disruption to Weld County. The plan calls for exercising
buy-out options on hardware to reduce on-going operating costs, the one-time $'100,0u0
allows the plan to be executed.
A special work session for 1982 data processing project requests and funding is
scheduled during the budget hearing process.
187
BUDGET UNIT RECUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : IS - Insurance
BUDGET UNIT TITLE AND NO . : Insurance Fund -- 66801
DEPARTMENT DESCRIPTION: Central fund to provide county wide insurance
coverage.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next t
Fiscal Year Fiscal Year Fiscal Year Fiscal Yeaci
;ross County Cost $446,689 $499,558 $484,727 $484,727 l
'und Balance 9,314 61,079 207,469 207,469
'evenue 498,454 528,734 477,258 477,258 l--
7r:7- Balance 1,0/9 90,255 200,000 200,000 I
let County Cost -0- -0- -0- -0-
3udget. Positions -- -- --
SUMMARY OF CHANGE$:
Loss fund remains at $325,000, but estimated claims are only $126,000 in ]982.
Professional services for claim adjustments and administration are budgeted at
a 10% increase ($64,790) , excess premiums are budgeted with a 6% increase or
$240,737. Other miscellaneous items are constant for 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of continuation of self-insurance program as depicted on the
following page. In accordance with Section 8-44-110, CRS 1973, it is recommended
that a mill levy be used to fund the self-insurance program for local County
activities and only a chargeback mechanism be used for programs funded by State
and Federal funding sources.
188
9. Excess 10. Excess
Specific Worker's
Property Compensal
$6,000,000 $5,000,000
5. Public 7. Excess Centennial Occurrent t
Official Liability Center and and
and Law Enforcement Aggregate
Employees Center
Liability
$4,000,000
Occurrence 8. Excess
and Property
$5,000,000 Aggregate
Each Loss CSL
and
Aggregate
$5,500,000
Any One
Occurrence
4. Excess 6. Excess
Liability
Note:
$200,000
Checks S.I.R. $750,000
Occurrence
$1,000,000 and
Aggregate
CSL
3. Package Layer - Excess Limits
A. Property - $400,000 Occurrence
B. Liability - $150,000 Occurrence CSL
C. Errors and Omissions - $100,000 Aggregate
D. Flood - $150,000 Aggregate
E. Worker's Compensation - $100,000 Occurrence
Sub limits - see below
Excess 1. Loss Fund - $325,000
Aggregate Self Insured Retention - $100,000 Occurrence
Sub Limits
400,0v0 A. Employee Dishonesty - $100,000 per loss
B. Money & Securities - $100,000 per loss
Board of County Commissioners of Weld County, CO
Protected Self Insurance
189
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