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BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: CentralSquare quote for JMS API and RMS Re-Host
DEPARTMENT: Weld County Information Technology DATE: 2/25/2026
PERSON REQUESTING: Ryan Rose T.?.,
Brief description of the problem/issue:
Request approval signature for two Centralsquare quotes below:
Quote: Q-193538 —CentralSquare Jail API
Quote: Q-251417—CentralSquare RMS Re-Host
What options exist for the Board?
The Board can approve the quote to authorize IT to move forward with these two projects
The Board can advise an alternate direction to move forward.
Consequences:
Q-193538—CentralSquare Jail API
This would improve our reporting capabilities for JMS allowing us real time access into the JMS
system. Not approving this quote would reduce our capability and we would remain where we are
today.
Q-251417—CentralSquare RMS Re-Host
This would pay for the mandatory professional services to migrate all three RMS environments
from current 2016 servers to the latest approved server version. Not approving this would leave
us vulnerable with mission critical software running on legacy servers.
Impacts:
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
Q-193538— CentralSquare Jail API
Onetime: 2,340
Ongoing: 12,705
Q-251417 —CentralSquare RMS Re-Host
One Time: 41,730
Both quotes will be paid for out of the Public Safety CentralSquare operating budget
Recommendation:
Staff recommends the board approve both quotes for IT to move forward scheduling with project managers.
2026-0747
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Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James Cr
Jason S. Maxey
Lynette Peppier
Kevin D. Ross '� JL
Quote prepared on:
CENTRALSOUARE® prepared
January
26,2026
Quote prepar by:
Devin Lamar
devin.lamar@centralsquare.com
Quote#: Q-193538 Quote prepared for:
Primary Quoted Solution: PSJ Pro Bryon Martinez
Quote expires on:May 09, 2026 Weld County Communications Center
1401 N 17th Ave.
Greeley, Colorado 80631
(970)400-2574
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.corn.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY UNIT PRICE TOTAL
1. Jail PS Pro API Annual Subscription Fee 1 12,705.00 12,705.00
Software Total 12,705.00 USD
WHAT SERVICES ARE INCLUDED?
DESCRIPTION TOTAL
1. Public Safety Project Management Services- Fixed Fee 780.00
2. Public Safety Technical Services-Fixed Fee 1,560.00
Services Total 2,340.00 USD
Quote prepared on:
CENTRALSQUARE® January 26,2026
Quote prepared by:
Devin Lamar
devin.lamar@centralsquare.com
QUOTE SUMMARY
Software Subtotal
12,705.00 USD
Services Subtotal
2,340.00 USD
Quote Subtotal 15,045.00 USD
Quote Total 15,045.00 USD
WHAT ARE THE RECURRING FEES?
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 12,705.00
FIRST YEAR RECURRING SERVICES TOTAL 0.00
The amount totals for Maintenance and/or Subscriptions on this quote include only the first year of software use and
maintenance.
Annual Maintenance and Subscriptions renewals shall be due annually on the anniversary date of the Delivery Date*.Annual
Maintenance and Subscription Fees are subject to increase as outlined in the Master Agreement.
Quote prepared on:
rig CENTRALSQUARE® January 26,2026
Oral Quote prepared by:
Devin Lamar
devin.lamar@centralsquare.com
*Delivery: For on-premise software, Delivery shall be when CentralSquare delivers to Customer the initial copies of the
software outlined above by whichever the following applies and occurs first(a)electronic delivery, by posting it on
CentralSquare's network for downloading, or similar suitable electronic file transfer method, or(b) physical shipment, such as
on a disc or other suitable media transfer method, or(c)installation, or(d)delivery of managed services server. Physical
shipment is on FOB-CentralSquare's shipping point, and electronic delivery is at the time CentralSquare provides Customer
with access to download the software. For cloud-based software Delivery shall be whichever the following applies and occurs
first when Authorized Users have(a)received log-in access to the software or any module of the software or(b)received
access to the software via a URL.
Subscription Access. If Customer is purchasing subscription software under this Quote,so long as Customer has paid the annual
subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare grants to Client a limited
non-exclusive, non-transferable access to use the subscription software granted in this Quote. Customer understands and
acknowledges no ownership or any form of intellectual property rights transfer under the terms of this Quote. Upon termination
of this Quote or any subscriptions, (i)all rights granted herein shall terminate immediately and automatically upon the effective
date of such termination; (ii) Customer's right to the accessed software granted herein shall terminate; and (iii) Customer will
cease using such software and at CentralSquare's direction return or destroy the software and any supplemental confidential
information or documentation. Customer shall maintain for a reasonable period, but in no event less than three(3) years after
expiration or termination of this Quote,the systems,books and records necessary to accurately reflect compliance with software
access and the use thereof. Upon request, and no more than once per year, Customer shall permit CentralSquare to audit
Customer's use of the software to monitor compliance. If an audit reveals that Customer has exceeded the restrictions on use
or non-compliance with this Quote, Customer shall be responsible for the prompt payment by Customer to CentralSquare of any
underpayment.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a
Unit Price of$21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
License Fees&Annual Subscriptions
- 100% Due Upon Execution
Contract Startup
- 100% Due Upon Execution
Hardware&Third-Party Software
- 100% Due Upon Execution
Services
Quote prepared on:
enaCEIVTRALSQUARE° January 26,2026
Quote prepared by:
Devin Lamar
devin.lamar@centralsquare.com
- Fixed Fee: 100% Due Upon Completion of Services
- Time&Material: Due as Incurred
Third-Party Services
- Fixed Fee: 50%Due Upon Execution; 50% Due Upon Completion
- Time&Material: Due As Incurred
Travel&Living Expenses
- Due as Incurred
Quote prepared on:
CENTRALSQUARE® prepared
January
26,2026
Quote prepar by:
Devin Lamar
devin.lamar@centralsquare.corn
PURCHASE ORDER INFORMATION
Is a Purchase Order(PO)required for the purchase or payment of the products on this Quote Form?(Customer to complete)
Yes[ ] No
Customer's purchase order terms will be governed by the parties'existing mutually executed agreement, or in the absence of
such,are void and will have no legal effect.
PO Number: Weld County Communications Center
Initials:
Signature:
Name: Scott K. James
Title: Chair, Board of Weld County Commissioners
Date: C AAPR 0 11 2026
Attest: P,/ ,r�WV Xi/ 4
Clerk Hti;BU,fl
By Deputy Clerk to the Bo
1861 I'�
Applicable Additional terms will be added to the next page.
CENTRALSQUARE®
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between Weld County Communications Center,Colorado("Customer")and
CentralSquare Technologies,LLC on behalf of itself and affiliates and subsidiaries including Superion,LLC;TriTech Software
Systems; and CentralSquare Canada Software,Inc. ("CentralSquare")and shall be effective as of the date of the last signature
herein.
Quote Number:Q-251417 is attached to this Sales Order as Exhibit"A". The Quote contains a description of all products and
services sold pursuant to this Sales Order.The Quote is hereby incorporated by reference as a term of this Sales Order.
Statement of Work. Services for the products purchased under this Sales Order shall be governed by the Statement of Work
document attached to this Sales Order as Exhibit"B".
Payment Terms.
Subscription
100%due on the Delivery Date*
Services
50%due on the Effective Date of this Sales Order
50%due on the Completion of Services
Third-Party
100%due on the Effective Date of this Sales Order
*Delivery Date: For on-premise Solutions,Delivery shall be when CentralSquare delivers to Customer the initial copies of
the Solutions outlined below in Exhibit A by whichever the following applies and occurs first(a)electronic delivery, by
posting it on CentralSquare's network for downloading,or similar suitable electronic file transfer method, or(b)physical
shipment, such as on a disc or other suitable media transfer method,or(c)installation,or(d)delivery of managed services
server. Physical shipment is on FOB-CentralSquare's shipping point,and electronic delivery is at the time CentralSquare
provides Customer with access to download the Solutions. For cloud-based Solutions Delivery shall be whichever the
following applies and occurs first when Authorized Users have(a)received log-in access to the Solution or any module of
the Solution or(b)received access to the Solution via a URL.
Subscription Access.If Customer is purchasing subscription software under this Sales Order, so long as Customer has paid
the annual subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare grants to
Client a limited non-exclusive,non-transferable access to use the subscription software granted in this Sales Order.Customer
understands and acknowledges no ownership or any form of intellectual property rights transfer under the terms of this Sales
Order.Upon termination of this Sales Order or any subscriptions,(i)all rights granted herein shall terminate immediately and
automatically upon the effective date of such termination;(ii)Customer's right to the accessed software granted herein shal
terminate;and(iii)Customer will cease using such software and at CentralSquare's direction return or destroy the software
and any supplemental confidential information or documentation.Customer shall maintain for a reasonable period,but in no
event less than three(3)years after expiration or termination of this Sales Order,the systems,books and records necessary
to accurately reflect compliance with software access and the use thereof. Upon request, and no more than once per year,
Customer shall permit CentralSquare to audit Customer's use of the software to monitor compliance. If an audit reveals that
Customer has exceeded the restrictions on use or non-compliance with this Sales Order,Customer shall be responsible for
the prompt payment by Customer to CentralSquare of any underpayment.
Payment due in full 30 days from date of invoice.Annual maintenance and Subscriptions renewals shall be due on the anniversary
of the Delivery Date.Annual Maintenance and Subscription Fees are subject to increase as outlined in the Master Agreement.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between the
parties (the "Master Agreement"). NO OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE
NEGATED OR CHANGED AS A RESULT OF THIS DOCUMENT.
Purchase Order. Customer may provide CentralSquare with a valid purchase order, upon execution of this Sales Order.
Notwithstanding anything to the contrary herein,purchase orders are to be used solely for Customer's accounting purposes and
any terms and conditions contained therein shall be deemed null and void with respect to the parties' relationship and this Sales
Order. Any such purchase order provided to CentralSquare shall in no way relieve Customer of any obligation entered into
pursuant to this Sales Order including,but not limited to,its obligation to pay CentralSquare in a timely fashion.
Acceptance of Order Terms. By signing this Sales Order below, Customer represents and warrants that: (a) it has read and
understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be bound by
the terms thereof,and(b)it has full power and authority to accept this Sales Order.
•
CentralSquare Technologies,LLC Weld County Communications Center
1000 Business Center Drive 1401 N 17th Ave.
Lake Mary, FL 32746 Greeley, Colorado 80631
By: By:
Print Name: Print Name: Scott K.James
Print Title: Print Title:Chair,Board of Weld County Commissioners
Date Signed: rd��Gj �Date Signed: APRQ� 1{20t2j6•�9
Attest: ®• . ;ii
Clerk to he Board
By:
Deputy Clerk tot a Board oalionisoir
41.
1861 ' tiyi�ra
7ozio -o1 -Z
Exhibit A
Quote
Quote#: Q-251417 Quote prepared for:
Primary Quoted Solution: PSJ Enterprise Josh Thimgan
Quote expires on:August 10, 2026 Weld County Communications Center
1401 N 17th Ave.
Greeley, Colorado 80631
(970)400-2574
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SERVICES ARE INCLUDED?
DESCRIPTION TOTAL
1. Public Safety GIS/Analytics Services- Fixed Fee 1,950.00
2. Public Safety Project Management Services- Fixed Fee 7,020.00
3. Public Safety Technical Services-Fixed Fee 32,760.00
Services Total 41,730.00 USD
QUOTE SUMMARY
Services Subtotal
41,730.00 USD
Quote Subtotal 41,730.00 USD
Quote Total 41,730.00 USD
WHAT ARE THE RECURRING FEES?
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance.
This Quote is not intended to constitute a binding agreement. The terms herein shall only be effective once incorporated into
a definitive written agreement with CentralSquare Technologies (including its subsidiaries) containing other customary
commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a
Unit Price of$21.38. The Total for this quote has been calculated using the actual prices for the product and/or service,
rather than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To"location provided by Customer on the Quote Form.
PURCHASE ORDER INFORMATION
Is a Purchase Order(PO)required for the purchase or payment of the products on this Quote Form?(Customer to complete)
Yes[ ] No/
Customer's purchase order terms will be governed by the parties'existing mutually executed agreement, or in the absence
of such, are void and will have no legal effect.
PO Number
Initials:
EXHIBIT B
Statement of Work
(Attached)
Contract Form
Entity Information
Entity Name* Entity ID* New Entity? Please use the job
CENTRAL SQUARE TECHNOLOGIES SUP-43326 aid linked here to add a
LLC ❑supplier in Workday.
Contract Name* Contract ID Parent Contract ID
2026 CENTRALSQUARE QUOTE FOR JMS API AND RMS 10506
RE HOST Requires Board Approval
Contract Lead* YES
Contract Status JTHIMGAN
CTB REVIEW Department Project#
Contract Lead Email
jthimgan@weld.gov
Contract Description*
REQUEST APPROVAL SIGNATURE FOR TWO CENTRALSQUARE QUOTES BELOW:
QUOTE: Q-1 93538 - CENTRALSQUARE JAIL API
QUOTE: Q-251 41 7 - CENTRALSQUARE RMS RE-HOST
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT INFORMATION Date* 03/26/2026
TECHNOLOGY-GIS 03/30/2026
Amount*
$56,775.00 Department Email Will a work session with BOCC be required?*
CM- NO
Renewable* InformationTechnologyGI
NO Does Contract require Purchasing Dept. to be
S@weld.gov
included?*
Automatic Renewal Department Head Email NO
Grant CM-
InformationTechnologyGI
IGA S-DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
03/01 /2027
Termination Notice Period Expiration Date*
Committed Delivery Date 03/01 /2027
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 03/27/2026
Approval Process
Department Head Finance Approver Legal Counsel
RYAN ROSE CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
03/27/2026 03/27/2026 03/27/2026
Final Approval
BOCC Approved Doc ID#
AG 040126
BOCC Signed Date
Originator
BOCC Agenda Date JTHIMGAN
04/01 /2026
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