HomeMy WebLinkAbout20260515 Resolution
Approve Grant Application for 2026 `Choose When' Program Funding to Reduce
Financial Barriers to Long-Acting Reversible Contraceptives and Authorize
Department of Public Health and Environment to Submit — Caring for Colorado
Foundation
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Grant Application for the 2026 `Choose
When' Program Funding to Reduce Financial Barriers to Long-Acting Reversible
Contraceptives from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment. to the Caring for Colorado Foundation, with further terms and conditions
being as stated in said application, and
Whereas, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Grant Application for the 2026 `Choose When' Program Funding to
Reduce Financial Barriers to Long-Acting Reversible Contraceptives from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, to the Caring for
Colorado Foundation, be, and hereby is, approved.
Be it further resolved by the Board that Shaun May, Department of Public Health and
Environment, be, and hereby is, authorized to submit said application.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 11th day of March, A.D., 2026:
Scott K. James, Chair: Aye ,rr .1m%.
Jason S. Maxey, Pro-Tem: Aye � �SLas,
Perry L. Buck: Aye
Lynette Peppler: Aye 41/42
Kevin D. Ross: Aye .,,r
Approved as to Form: �,
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
Ht.( 3c.1 Sm (BF)
2026-0515
AST C co r So) HL0059
031 k81aL2
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: APPROVAL TO APPLY FOR THE CARING FOR COLORADO CHOOSE WHEN
2026 GRANT
DEPARTMENT: PUBLIC HEALTH AND ENVIRONMENT DATE: February 26 2026
PERSON REQUESTING: JASON CHESSHER, EXECUTIVE DIRECTOR
SHAUN MAY, PHS DIVISION DIRECTOR
Brief description of the problem/issue:
Public Health Services (PHS) requests approval to apply for$50,000 from Caring for Colorado's Choose When
2026 program to support the purchase and stocking of long-acting reversible contraceptives (LARCs) for Weld
County residents with financial barriers. BOCC approval is required prior to submitting the grant application.
Applications are due March 12th.
Caring for Colorado is a nonpartisan, statewide health foundation that focuses on strengthening community
health and supporting programs that reduce unintended pregnancies and improve family well-being. Through
its Choose When 2026 program, it provides targeted support to reduce financial barriers to contraception
services.
What options exist for the Board?
• Approve the request
• Deny the request
Consequences:
If approved: PHS can request $50,000 to improve contraceptive access, reduce financial barriers, and
support same-day LARC availability for Weld County residents.
Impacts:
• Increased access to contraceptive services, reduced unintended pregnancy risk, and increased support
for residents with financial barriers.
• Improved reproductive health access across Weld County, including rural and underserved
communities.
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
No county match required. The grant provides up to $50,000 in external funding, with no county
financial obligation. No new FTEs are requested; existing staff will support this work.
2026-0515
Recommendation: I recommend approval to place this item on a future Board agenda for formal
consideration.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James ebr-
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Caring Ft Colorado choose
,.,,,,,,o,,,,,n,,,,,n I'O U N DAT I C)N when
Funding Opportunity to
Reduce Financial Barriers to Contraception
Choose When 2026
We believe that access to reproductive healthcare, including affordable and accessible
contraceptive care, is a fundamental human right. The power to decide if and when to start a
family is essential for an individual's health, autonomy, and future.
Choose When is a program of Caring for Colorado working to bring down financial barriers to contraception for
people who are uninsured, underinsured, or face other obstacles to accessing the contraceptive method of their
choice. Funded by private philanthropy and individual donors, Choose When provides financial support to safety
net clinics across Colorado to cover the costs of contraception, especially long-acting methods,to improve access
to this basic healthcare need.
OPEN TO:Colorado-based safety net health clinics, public health agencies,school-based health centers, and rural
health clinics that fit the eligibility criteria.
GRANT AMOUNT: Up to$50,000 for a 12-month period.The requested amount should reflect the number of
patients of reproductive age served by your clinic who require financial support for contraception (uninsured,
underinsured, or who require confidential services). More guidance is provided at ChooseWhen.org.
HOW TO APPLY:Applications must be submitted through our online grant application portal, Fluxx. Registration is
required to access the portal. If you already have a Fluxx account with Caring for Colorado,you do not need to
register again. Please register in Fluxx by March 10,2026, by 5:00 p.m.to ensure you have access to the
application.The application is due on Thursday, March 12,2026,by 5:00 p.m. For details and additional
resources, please visit
SUPPORT: If you have specific questions about clinic eligibility or proposed work, please schedule a 15-minute
virtual office hour with Melody Morshed using this or contact her at mmorshed@caringforcolorado.org. If
you have technical questions, contact our Grants Management team at grants@caringforcolorado.org.
ELIGIBILITY CRITERIA:
• Meets Caring for Colorado's general eligibility requirements.
• Is a Colorado-based nonprofit organization. Organizations are permitted to apply through a tax-exempt
organization acting as a fiscal agent.The most common type of fiscal agent arrangement is between a
501(c)(3)tax-exempt charitable organization and a non-tax-exempt group.
• Is a Colorado-based primary care clinic,such as a community safety net health clinic,federally qualified
health center,school-based health center, local public health agency,or rural health clinic with a
contraceptive care program.
• Choose When funding will be prioritized for clinics that serve adolescents up to age 25; however,grant
funding will support anyone of reproductive age who meets the criteria listed below.
• Offers contraceptive care services to people who meet at least one of these criteria (considered Choose
When's priority populations):
o Live in rural or frontier communities.
o Live in communities with limited access to affordable contraceptive care.
o Lack health insurance or are underinsured.
o Require confidential services.
Caring for Colorado 2026 Funding Opportunity Earn more at ChooseWhen.org
Caring //''i Colorado choose
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• Is committed to providing all methods of contraception — including long-acting methods— with an
.This means respecting each patient's preferences,values, and lived
experience in selecting or discontinuing a particular contraceptive.
The following organizations are not eligible to apply:
• Organizations that do not offer free or a sliding fee for health services.
• Crisis Pregnancy Centers.
WHAT WE WILL FUND:
• The purchase and stocking of all methods of contraception to ensure that people with financial barriers to
care can access the method of their choice, ideally on the same day that they access healthcare. Choose
When will also cover the costs of vasectomy care as a contraceptive method.
• The cost of office visits to provide person-centered contraceptive care.
• Health educators who work in partnership with healthcare providers on one-on-one or small group
education on reproductive and sexual health that is inclusive of cultural or 2SLGBTQIA+ needs.
• Provider training to ensure that people can access the contraceptive method of their choice. Provider
training on insertion and removal of LARCs and vasectomy care will be prioritized.
• Focused outreach to populations with barriers to healthcare to help bring down disparities in access to
contraceptive care.
WHAT WE WILL NOT FUND
• General operating support of the clinic.
• Lobbying or political support.
• Technical projects,such as electronic health records, billing, and coding improvements.
GRANT EXPECTATIONS:Choose When funds are only available to increase access to contraceptive care for
patients without a payer source or adequate health insurance,or who require confidential services.The goal is
for patients to receive the contraceptive method of their choice, ideally with same-day service,free of charge, or
at a highly discounted rate.
Grantees are expected to collect basic data related to how the grant funds are spent, including:
• Breakdown of allowable expenditures (i.e., purchase of contraceptive methods,cost of office visits to
provide contraceptive care, health education on sexual and reproductive health, provider training,and
focused outreach)
• The number of unduplicated patients who benefited from Choose When funding and any reportable
aggregate information about insurance status, age,or self-identified race, ethnicity, or gender identity.
Choose When will work with grantees to ensure that any data collection activities uphold all confidentiality
standards and requirements.
• Other evaluation activities may include interviews with the clinic director or staff who managed the grant.
Grant recipients may be asked to participate in an external evaluation of the Choose When Program.
Caring for Colorado is requesting this information from grantees to understand the landscape of contraceptive
access in Colorado and identify system and policy changes that are needed to reduce financial barriers to
contraceptive care. Learn more at
Caring for Colorado 2026 Funding Opportunity Learn more at ChooseWhen.org
Caring for Colorado-Choose When Grant Application
Reduced Financial Barriers to Contraception
Organization: Weld County Department of Public Health and Environment
Proposal Title: Reducing Financial Barriers to Contraception in Weld County
Amount Requested: $50,000
Primary Contact: Shaun May, Division Director
Date:
Organization
1. Weld County Department of Public Health and Environment
2. Location: 1555 North 17th Avenue, Greeley, CO 80631
3. Proposal Primary Contract: Shaun May
4. Primary Signatory: Shaun May
5. Additional Grant Contact: Bill Fritz
Section 1: Organizational Profile
Organization Name:
Weld County Department of Public Health and Environment
Legal Name:
Weld County Department of Public Health and Environment
Tax ID:
84-6000813
Tax Class:
Governmental Entity
Address:
1555 N. 17th Avenue
Greeley, Colorado 80631
County:
Weld County
Phone:
970-304-6410
Website: hags;//wwwwveld.gov/Government/Departments/Health_-ansl-Environment
• Does any organizational information above need to be updated? No
• Organizational Annual Budget: 2026 adopted budget is$15,311,065
• Fiscal Year End Date: December 31,2026(our FY aligns with the CY)
• Number of years the organization has been in operation: Since 1938
• Does the organization have an approved anti-discrimination policy: Yes
• Mission Statement: We serve Weld County by cultivating partnerships to promote
public health and environmental quality through the delivery of relevant,
innovative,and cost-effective services.
• Number of Part-Time Staff: 25
• Number of Full-Time Staff: 87
Sectionl: Contact Information
Executive Director
Name:
Shaun May
Title:
Division Director
Address:
1555 N. 17th Avenue
Greeley, Colorado 80631
Email:
smay@weld.gov
Office Phone:
970-304-6410
Direct Phone:
970-400-2309
Does any of the ED information need to be updated? No
Proposal Primary Contact
Name:
Shaun May
Title:
Division Director
Address:
1555 N. 17th Avenue
Greeley, Colorado 80631
Email:
smay@weld.gov
Office Phone:
970-304-6410
Direct Phone:
970-400-2309
Does any of the contact information need to be updated? No
Section 3: General Information
Has the organization ever applied to Caring for Colorado for funding? No
Did you receive funding? No
Will a fiscal sponsor be used in conjunction with this proposal? No
Section 4: Proposal Overview
Proposal Title: Reducing Financial Barriers to Contraception in Weld County
Amount Requested: $50,000
Proposal Summary: Weld County Department of Public Health and Environment
operates the only Title X family planning clinic serving Weld County residents.The
clinic provides contraceptive care to uninsured and underinsured patients but faces
ongoing funding gaps that limit the ability to maintain adequate inventory of long-
acting reversible contraceptive (LARC) methods.Weld County Public Health is
requesting$50,000 from the Caring for Colorado Choose When program to purchase
and stock LARC devices to ensure patients facing financial barriers can receive the
contraceptive method of their choice during the same visit.This funding will increase
access to effective contraception and support reproductive health for rural and
underserved populations in Weld County.
Proposal Start Date: July 1, 2026
Proposal Term in Months: 24 months
Proposal End Date: July 1,2028
Anticipated Number Reached: 150
Describe how Anticipated Number Reached is calculated: We average 6-7 self-pay
(uninsured and under-insured) patients every month in our Family Planning program.
24-months X 6-7 patients per month = 144 to 168 patients for the proposal term (Use
150 as an approximation).
Geography: Rural and Urban
Geographical Area Served: Individual County
County Served: Weld
Age Groups(s) Served by Proposed work: 18+
Demographics Questions
What percentage of people you serve self-identify as a person of color? 50-64%
What percentage of people you serve live with low incomes? 90-95%
(Common income eligibility percentages: CHP+ = 260% FPL, SNAP= 200% FPL, Reduced
lunch = 185% FPL, MCD = 133% FPL, Free lunch = 130% FPL).
Is serving or representing a specific community part of your organization's mission? No
Section 5: Budget Overview
Overall organization budget: $15,311,065
Total Reproductive Health Program Budget: $640,809($302,658 State/Federal,the
remainder is local County funding)
Amount requested for the purchase and stocking of all methods of contraception to ensure
that people with financial barriers to care can access the method of their choice, ideally on
the same day that they access healthcare: $50,000
Narrative of request:
Weld County Department of Public Health and Environment operates the only Title X
family planning clinic serving residents of Weld County.The clinic provides
contraceptive services to uninsured and underinsured individuals, many of whom face
financial barriers to accessing the most effective contraceptive methods. Long-acting
reversible contraceptives (LARCs), including intrauterine devices and contraceptive
implants, are highly effective but carry significant upfront costs that can limit
availability in safety-net clinics.
Funding from the Choose When program will be used to purchase and stock LARC
devices to ensure that patients who face financial barriers can receive the
contraceptive method of their choice during the same visit. Maintaining adequate
inventory allows the clinic to provide timely, person-centered care and reduces delays
that can occur when devices must be ordered or when patients cannot afford them.
This funding will directly expand access to effective contraception for underserved
residents and help prevent unintended pregnancies in Weld County.
Amount requested for the cost of office visits to provide person-centered contraceptive
care: Zero
Amount requested for provider training to ensure that people can access the contraceptive
method of their choice: Zero
Amount requested for focused outreach to populations with barriers to healthcare to help
bring down disparities in access to contraceptive care: Zero
Total Budget Request: $50,000 for contraceptive methods (LARCs)
act.,6:_Learning andAssessment
Increase access to long-acting reversible contraceptive (LARC) methods for uninsured
and underinsured patients in Weld County by purchasing and stocking LARC devices
that can be provided at low or no cost through the Title X family planning clinic. Over
the 24-month grant period,Weld County Public Health will use Choose When funding
to support approximately 140-150 patients receiving LARC methods who would
otherwise face financial barriers to accessing these services.
Do you have another objective: No
Section 7:Narrative Ques ons
Please answer the following narrative questions about your organization. There are no
character or word limits in this section, but brevity is encouraged.
1. Describe how your organization provides contraceptive care in your community.
Weld County Department of Public Health and Environment(WCDPHE) provides
comprehensive reproductive health services through its Title X family planning
clinic,the only Title X provider serving Weld County residents. Person-centered
contraceptive care is a core component of our clinical services and aligns with our
mission to promote public health and improve access to preventive care. Our
clinic provides counseling on the full range of contraceptive options and supports
patients in selecting the method that best aligns with their health needs,
preferences, and reproductive goals.
Weld County has a population of more than 350,000 residents, including tens of
thousands of individuals of reproductive age. Patients access contraceptive care
through scheduled clinic appointments, same-day visits when available, and
referrals from community partners.WCDPHE also conducts outreach throughout
the county, including rural communities,to connect residents with services such
as family planning, STI testing, immunizations, and other preventive care.
Many patients served by WCDPHE face significant barriers when trying to access
their preferred contraceptive method.These barriers include lack of health
insurance, high out-of-pocket costs for long-acting contraceptive methods,
transportation challenges across a large and geographically dispersed county, and
limited access to confidential services for adolescents and young adults. Long-
acting reversible contraceptives (LARCs), such as intrauterine devices and
contraceptive implants, are among the most effective methods available, but the
upfront cost of these devices can create financial barriers for patients and limit
the ability of safety-net clinics to maintain adequate inventory.
WCDPHE works to reduce these barriers by offering services on a sliding fee scale,
prioritizing same-day access to contraception whenever possible, and maintaining
partnerships with community organizations that help connect underserved
residents to care. However,funding limitations can make it difficult to consistently
stock higher-cost contraceptive methods such as LARCs.Additional resources
would allow the clinic to maintain adequate contraceptive inventory and expand
access to highly effective contraceptive options for uninsured and underinsured
patients, particularly those living in rural areas or facing financial barriers to care.
2. Describe your organization's patient payer mix and what it reveals about access to
contraceptive care in your community.
Over the past 12 months (calendar year 2025),Weld County Public Health's family
planning clinic provided approximately 1,500 reproductive health visits.The payer
mix for these visits reflects the clinic's role as a safety-net provider for residents
with limited access to affordable healthcare.
Approximately 65%of visits were covered by Medicaid or CHP+,about 30%were
for uninsured patients receiving services through the Title X sliding fee scale, and
approximately 5%were covered by private insurance. Medicare coverage is rare in
this program because most services are provided to individuals of reproductive
age.
This payer mix demonstrates that a large share of patients seeking contraceptive
care in Weld County face financial barriers to accessing services in traditional
healthcare settings. Many patients rely on Medicaid coverage or have no insurance
coverage at all. For uninsured or underinsured individuals,the cost of highly
effective contraceptive methods—particularly long-acting reversible
contraceptives (LARCs)—can be prohibitive without additional financial support.
As the only Title X provider in Weld County,WCDPHE plays a critical role in
ensuring access to affordable contraceptive care for residents who might
otherwise delay or forego services.The payer mix highlights the continued need for
programs that reduce financial barriers and allow safety-net clinics to provide the
full range of contraceptive methods regardless of a patient's ability to pay.
Section 8: Demographics
Caring for Colorado collects demographic data to help us better understand our
grantmaking and evaluate the effectiveness of our work in reflecting our guiding principles
and advancing our mission. We aligned these questions with the Candid/GuideStar model
for demographic data collection because it was created specifically for the mission-
focused nonprofit sector.
We recognize that requesting this information adds to the amount of time it takes to
complete the application.We appreciate your willingness to share these details about your
board, staff and communities served.
Answering these questions will not affect your eligibility for funding. If you do not collect
demographic data, you may indicate that below. If you collect some demographic data,
please fill out those sections below.
Important Note:All demographic data questions, including those about communities
served, should reflect your entire organization, even if your proposed work focuses on a
specific program and/or population. You will have the opportunity to explain how the data
for your organization's community served differs from the proposed communities served in
this proposal.
If you are using a fiscal sponsor, the demographic data questions should represent the
entity leading the work, not the fiscal sponsor organization.
Additionally, only include data that your organization collects—do not use general
population data for the communities served section.
Please contact us at grants@caringforcolorado.org if you have questions or need
assistance in answering.
We want to assure you that your application data is secure and confidential. Data from
applicants or grantees is shared only in an aggregated form across all applicants or
grantees.
Do you collect demographic data for your organization and the communities you
serve? Yes
Section 9: Financial Information
Please provide the most current fiscal year-end financial statement of your organization for
the requested items below.
Do you have audited financial statements? Yes
Please attach audited financial statements under the document section.
Select the end date of the financial period for the financial document referenced above:
(Bill)
If Guidestar is used, profile seal: Bronze Silver Gold Platinum N/A
Section 10: Documentation
Please be sure to SAVE this form before uploading attachments.
Please consolidate any optional information into one PDF and attach as one file. Only one
additional attachment is allowed.
Contact grants@caringforcolorado.org to request removal or deletion of any attachments
uploaded in error.
List of Required Documentation
• Annual Financials-Please provide audited financials for the most recently
completed fiscal year end. If this is unavailable, please provide IRS Form 990/990EZ
or internal year-end balance sheet and income statement.
• YTD Financial Statements-Attach most current year-to-date internal financial
statements (Statement of Activities and Balance Sheet), including budget-to-actual
data, if available.
• Operating Budget-Attach current-year annual operating budget.
• Optional additional attachment(not required)-Please consolidate any additional
materials into a PDF and attach as one file.Additional attachments are NOT
required.
• CW_Annual Financials
• CW_Operating Budget
• CW_YTD Financial Statements
• K_Optional Attachment
Uploaded Application Documents
By submitting this application,the organization affirms the information provided is
accurate and understands that misrepresentation of information will disqualify the
application.
Select one:
1. Accept
2. Decline
If awarded funding,the organization agrees to execute the Caring for Colorado Foundation
grant agreement. Click here to view a sample grant agreement.
Select One:
1. Accept
2. Decline
Contract Form
Entity Information
Entity Name* Entity ID* New Entity? Please use the job
CARING FOR COLORADO CUS-000639 aid linked here to add a
FOUNDATION Q supplier in Workday.
Contract Name* Contract ID Parent Contract ID
APPROVAL TO APPLY FOR THE ACRING FOR 1 0442
COLORADO "CHOOSE WHEN" 2026 GRANT Requires Board Approval
Contract Lead* YES
Contract Status BFRITZ
CTB REVIEW Department Project#
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
APPROVAL TO APPLY FOR THE ACRING FOR COLORADO "CHOOSE WHEN" 2026 GRANT
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HEALTH Date* 03/07/2026
03/11 /2026
Amount* Department Email
$50,000.00 CM-Health@weld.gov Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-Health- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?*
Automatic Renewal
NO
County Attorney
Grant GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
02/01 /2027
Termination Notice Period Expiration Date*
Committed Delivery Date 04/01 /2027
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHRIS D'OVIDIO BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
03/06/2026 03/06/2026 03/06/2026
Final Approval
BOCC Approved Doc ID#
AG 031126
BOCC Signed Date
Originator
BOCC Agenda Date BFRITZ
03/11 /2026
Houstan Aragon
To: Bill Fritz; CTB
Subject: RE: Choose When 2026 Successful Submission
From: Shaun May<smay@weld.gov>
Sent:Thursday, March 12, 2026 4:32 PM
To: Bill Fritz<bfritz@weld.gov>;Jason Chessher<jchessher@weld.gov>
Subject: Fwd: Choose When 2026 Successful Submission
FYI
Begin forwarded message:
From: Caring for Colorado Foundation <do-not-reply.grants07-us-east-1@fluxx.io>
Date: March 12, 2026 at 4:05:06 PM MDT
To: Shaun May<smay@weld.gov>
Subject: Choose When 2026 Successful Submission
Reply-To:grants@caringforcolorado.org
This Message Is From an External Sender
This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Your Choose When application submission was successful!
Applicants selected for further review may be invited to a site visit scheduled for May 2026.
A member of the Choose When team will reach out about the process and timeline. You
can also visit our website for more information.
Applicants who are not selected for ongoing review will be informed of the declination via
email on April 10, 2026, by 5pm MST.
Please contact our team at grants@caringforcolorado.org if you have any questions or
concerns.
Thank you!
Caring for Colorado
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