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Home My WebLink About20260390 Resolution Approve Memorandum of Understanding for Community Support of Maternal and Child Health, and Authorize Chair Pro-Tern to Sign — Community Cradle Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with a Memorandum of Understanding for Community Support of Maternal and Child Health between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Community Cradle, commencing upon full execution of signatures, with further terms and conditions being as stated in said memorandum of understanding, and Whereas, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Community Support of Maternal and Child Health between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Community Cradle, be, and hereby is, approved. Be it further resolved by the Board that the Chair Pro-Tem be, and hereby is, authorized to sign said memorandum of understanding. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 25th day of February, A.D., 2026: Scott K. James, Chair: Excused Jason S. Maxey, Pro-Tem: Aye SLZ% Perry L. Buck: Aye Lynette Peppier:Y pp Aye Y r,0' taiel•1 Kevin D. Ross: Excused ' Approved as to Form: .. Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board c c.: (--iLC Jc i SM I F) 2026-0390 u 31 �1\aL/ HL0059 Cunh'ac4IDt (O40Z BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE: MOU with The Community Cradle DEPARTMENT: Public Health and Environment DATE: February 3, 2026 PERSON REQUESTING: Jason Chessher, Shaun May Brief description of the problem/issue: Weld County Department of Public Health and Environment (WCDPHE) seeks approval to execute a Memorandum of Understanding (MOU) with the Community Cradle. The Community Cradle is a non-profit that will provide new or gently used items for families at no cost to WCDPHE or the community member. WCDPHE's role will be to store and distribute supplies to clients and community members in need. Items may consist of high-chairs, car seats, bassinets, infant formula and more. This partnership supports WCDPHE's mission without requiring direct financial expenditure. What options exist for the Board? • Approve the Memorandum of Understanding (MOU) as presented. • Decline to approve the MOU. Consequences: Approval will allow WCDPHE to help distribute free items that support maternal and child health. Impacts: This MOU ensures that WCDPHE is able to assist with distribution of goods through established connections in the community. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): There is no direct County expenditure under this MOU. No new FTEs are requested; existing staff will support this work. Recommendation: I recommend approval to place this item on a future BOCC agenda for formal consideration. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck02/ .7 Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross 2026-0390 Z/25 E4L0O59 Memorandum of Understanding Between the Weld County Department of Public Health and Environment and Community Cradle THIS MEMORANDUM OF UNDERSTANDING is entered into this ZS�day of QIOVUA , 2026, by and between the Board of County Commissioners, on behalf of the Weld unty Department of Public Health and Environment (WCDPHE), hereinafter referred to as "Department," and Community Cradle, hereinafter referred to as "Contractor". Parties • Weld County Department of Public Health and Environment, located at 1555 North 17th Avenue, Greeley, CO 80631 ("County") • Community Cradle, located at 131 N 35th Ave, Greeley, CO 80634 I. Purpose This Memorandum of Understanding (MOU) establishes a mutual understanding between the County and the Community Cradle allowing the Weld County Department of Public Health and Environment (WCDPHE) to store and distribute donated items from the Community Cradle to clients or community members free of charge. This is a cooperative agreement between Parties to carry out Roles and Responsibilities without financial exchange. II. Background The Community Cradle is a new non-profit agency that is seeking community partners that can distribute new or gently used items that support maternal and child health for free to community members. III. Roles and Responsibilities Community Cradle agrees to: 1. Item Procurement and Safety Assurance: o Serve as the sole procurer and donator of all items distributed under this Z(Z.(v"OJx'1 MOU. o Procure all funds necessary to support the operations of the Community Cradle. o Make a good faith effort to screen and ensure that all donated items (e.g., car seats, high chairs, bassinets), comply with current safety standards and guidelines (including checking for recalls and expiration dates). 2. Item Provision and Access: o Provide designated County staff with access to free items for distribution to community members, as inventory allows. o Provide access to designated County staff to the Community Cradle's facility to obtain items during agreed-upon business hours. o Provide the inventory tracking method (e.g., electronic or physical log)for use by the County staff. o Allow designated County staff to store items for community members at the Weld County Department of Public Health and Environment (WCDPHE). 3. Indemnification: o Indemnify and hold the County harmless against any and all claims, damages, liabilities, losses, and costs arising from the condition, quality, safety, or use of any donated items. Weld County Government agrees to: 1. Storage and Distribution: o Maintain a designated, secure storage area for the items at WCDPHE facilities. o Distribute items to clients and community members free of charge on an as- needed basis. 2. Documentation and Compliance: o Ensure that staff accessing the Community Cradle facility abide by the facility's business hours and sign-in procedures. o Ensure that staff record all items taken from the Community Cradle on the provided inventory tracking sheet. o Obtain a signed Donated Item Waiver and Agreement form from all clients receiving high-liability items, including but not limited to car seats, high chairs, pack-and-plays, and bassinets. 3. Reporting: o Provide the Community Cradle with electronic monthly reports detailing the type and quantity of inventory distributed to community members. IV. Term and Termination This MOU shall remain in effect from the Effective Date until terminated by either Party.The Effective Date is the date of signature of the last Party to execute this MOU. Either Party may terminate this MOU by providing 30 days written notice to the other Party by email,first class postage prepaid mail, express delivery,or personal delivery. Termination can be made by either Party with or without cause. Upon termination,each Party will cooperate in disposing of any remaining items. V. Amendments Any changes to this MOU must be made in writing and signed by authorized representatives of both parties. VI.Survival of Termination.The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including,without limitation, any warranties, indemnification obligations, confidentiality and record keeping requirements)shall survive any such expiration or termination. VIi. Independent Contractor, Contractor agrees that it is an Independent Contractor and that the Contractor's officers,agents or employees will not become employees of the Department, nor entitled to any employee benefits from the Department as a result of the execution of this MOU. Contractor shall perform its duties hereunder as an Independent Contractor.Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this MOU. Contractor,its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through the Department and the Department shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this MOU. VIII. Entire Agreement. This MOU contains the entire agreement and understanding between the Parties with respect to the subject matter hereof and may not be changed or modified except as stated herein. Contractor and the Department may not assign any of its roles or responsibilities hereunder without the prior consent of both Parties. IX. No Third-Party Beneficiaries. It is the express intention of the undersigned Parties that any entity other than the undersigned Parties receiving services or benefits under this MOU shall be an incidental beneficiary only. X.Non-Waiver. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied,of any of the immunities,rights,benefits, protections or other provisions,of the Colorado Governmental Immunity Act§§24-10-101 et seq.,as applicable now or hereafter amended. Xl. Dispute Resolution. Parties agree that any disputes that may arise out of this MOU shall be informally discussed for resolution. if not resolved, Parties may then take the dispute to supervisors or respective Parties for further resolution efforts. If no resolution is reached,and Parties have irreconcilable differences,either Party may terminate this agreement pursuant to provisions under Part IV above. Signatures Attest: ' Board of County Commissioners' Clerk to the Board Weld County, Colorado BY: NO Air, E • Deputy Clerk to the B rs 7 o . Maxey, C I ro Tem CE3 2 g 2026 For: Community Cradle Title: r " Tr- CE Date: 3/1 b raoc9k 7t\'7r ZUr. Contract Form Entity Information Entity Name* Entity ID* New Entity? Please use the job COMMUNITY CRADLE SUP-51 803 aid linked here to add a ❑supplier in Workday. Contract Name* Contract ID Parent Contract ID MOU WITH COMMUNITY CRADLE 10402 Requires Board Approval Contract Status Contract Lead* YES CTB REVIEW BFRITZ Department Project# Contract Lead Email bfritz@weld.gov;Health- Contracts@weld.gov Contract Description* MOU WITH COMMUNITY CRADLE Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT HEALTH Date* 02/21 /2026 02/25/2026 Amount* Department Email $0.00 CM-Health@weld.gov Will a work session with BOCC be required?* NO Renewable* Department Head Email NO CM-Health- Does Contract require Purchasing Dept. to be DeptHead@weld.gov included?* Automatic Renewal NO County Attorney Grant GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- CO U NTYATTORN EY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 01 /01 /2027 Termination Notice Period Expiration Date* Committed Delivery Date 02/01 /2027 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JASON CHESSHER CHRIS D'OVIDIO BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 02/19/2026 02/20/2026 02/20/2026 Final Approval BOCC Approved Doc ID# AG 022526 BOCC Signed Date Originator BOCC Agenda Date BFRITZ 02/25/2026 Hello