HomeMy WebLinkAbout20260338 Resolution
Approve Amendment #6 to Leave Management Services Agreement and Authorize
Chair to Sign — UPMC Benefit Management Services, Inc., dba WorkPartners
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #6 to the Leave Management
Services Agreement between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human
Resources, and UPMC Benefit Management Services, Inc., dba WorkPartners,
commencing January 1, 2026, and ending December 31 , 2026, with further terms and
conditions being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment #6 to the Leave Management Services Agreement between
the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Resources, and
UPMC Benefit Management Services, Inc., dba WorkPartners, be, and hereby is,
approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 18th day of February, A.D., 2026, nunc pro tunc January 1 , 2026:
[Insert Resolution Attestation Block Post Meeting]
2026-0338
PE0037
Cunhvac*IDLE l u -1ct
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: WorkPartners FMLA Management Contract Renewal and Amendment Rate Increase
DEPARTMENT: Human Resources DATE: 2/9/2026
PERSON REQUESTING: Allison Palmer/Jill Scott
Brief description of the problem/issue: WorkPartners FMLA Management Contract id#7758 is due for renewal
with a requested 2% increase per employee per month $2.75 to $2.81.
What options exist for the Board? Approve renewal and rate increase amendment to continue contract
agreement. 2) Disapprove renewal requiring additional fee negotiation or going out for bid.
Consequences: Changes to budget for line item. Staff time to negotiate rate and/or pursue EFP for new
FMLA Third Party Administrator (TPA).
Impacts: Minimal impact with the rate increase aligning with other leave absence management TPA
provider contract fees.
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
Our Per Employee Per Month (PEPM) would increase by .06 cents from $2.75 to $2.81.
Recommendation: Recommend Approval
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
2026-0338
Z/I PCUU3-�
SIXTH AMENDMENT TO LEAVE MANAGEMENT SERVICES AGREEMENT
THIS SIXTH AMENDMENT TO LEAVE MANAGEMENT SERVICES AGREEMENT
(the "Sixth Amendment"), effective January 1, 2026, is entered into by and between UPMC
Benefit Management Services, Inc., d/b/a Workpartners ("Workpartners") and County of Weld
("County"). Workpartners and County may be individually referred to as a "Party," and shall be
collectively referred to as the"Parties."
WHEREAS, Workpartners and County are Parties to a Leave Management Services
Agreement effective August 20, 2019 (the "Agreement"), as amended, whereby Workpartners
agreed to provide certain leave management administration and information services, as further
set forth in the Agreement; and
WHEREAS, the Parties have agreed to amend the Agreement in certain respects.
NOW, THEREFORE, in consideration of the mutual obligations set forth below and in the
Agreement, and intending to be legally bound hereby, the Parties agree to amend the Agreement
as follows:
1. Exhibit B of the Agreement is hereby deleted in its entirety and replaced with
Exhibit B attached to this Sixth Amendment.
2. The remainder of the Agreement shall remain in full force and effect, and the only
provisions being amended are those specifically set forth in this Sixth Amendment.
IN WITNESS WHEREOF, the Parties have executed this Sixth Amendment effective as
of January 1, 2026.
UPMC BENEFIT MANAGEMENT COUNTY OF WELD
SERVICES, INC.
By: By: -
Scott K. James
Title: President Title:Chair, Board of Weld County Commissioners
Date: Date: FEB 1 8 2026
Attest: gizifetili
d °Coeoard
By: thlkirOW-OkaBel
Deputy Clerk to the ard 4.
Exhibit B
Fee Schedule
Fees Beginning 1/1/2026
Additional file feeds $2,500 if needed
Custom file layout $5,000 if needed
Leave Management Services Beginning 1/1/2026
Leave Administration $2.81 PEPM (2%increase)
Training and on-site meetings Travel expense payable by client with documentation(mileage as
dictated by the IRS)Such fees shall only become due after
i) receipt by Company of a written quote provided in advance and
ii) upon Company's express written permission
Standard reporting Included
Ad hoc reporting and custom Quoted prior to work at$175/hour. Such fees shall only become
reporting due after
i) receipt by Company of a written quote provided in advance and
ii) upon Company's express written permission
Second and Third opinion services Pass through cost to the client. Such tees shall only become due
after
i) receipt by Company of a written quote provided in advance and
ii) upon Company's express written permission
Contract Form
Entity Information
Entity Name* Entity ID* New Entity? Please use the job
UPMC BENEFIT MANAGEMENT SUP-42229 aid linked here to add a
SERVICES INC fl supplier in Workday.
Contract Name* Contract ID Parent Contract ID
2026 WORKPARTNERS FMLA MANAGEMENT RATE 10374
INCREASE Requires Board Approval
Contract Lead* YES
Contract Status BPETERSON
CTB REVIEW Department Project#
Contract Lead Email
bpeterson@weld.gov
Contract Description*
WORKPARTNERS FMLA MANAGEMENT CONTRACT ID#8907 IS DUE FOR RENEWAL WITH A REQUESTED 2%
INCREASE PER EMPLOYEE PER MONTH $2.75 TO $2.81 .
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN RESOURCES Date* 02 14;'2026
02/18/2026
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanResources@weld.g NO
Renewable*
ov
NO Does Contract require Purchasing Dept. to be
Department Head Email included?*
Automatic Renewal CM-HumanResources- NO
Grant DeptHead@weld.gov
IGA County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
01 /01 /2026 11 /30/2026
Expiration Date*
Termination Notice Period Committed Delivery Date 01 /01 /2027
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JILL SCOTT CHRIS D'OVIDIO BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
02/11 /2026 02/12/2026 02/12/2026
Final Approval
BOCC Approved Doc ID#
AG 021826
BOCC Signed Date
Originator
BOCC Agenda Date BPETERSON
02/18/2026
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