HomeMy WebLinkAbout820710.tiff RESOLUTION
RE: APPROVAL OF CONTRACT BETWEEN WELD COUNTY DEPARTMENT OF
SOCIAL SERVICES AND CHILD ABUSE INTERVENTION, INC. FOR
CHILD ABUSE INTERVENTION SERVICES
WHEREAS,. the Board of County Commissioners of Weld County,
Colorado, pursuant. to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, a contract. between Weld County Department of
Social services and Child Abuse Intervention, Inc. for Child
Abuse Intervention Services has been presented to the Board of
County Commissioners of Weld County, Colorado, a copy of which
is attached hereto and incorporated herein by reference, and
WHEREAS the term of said. .contract is from the 1st day of
January, 1983:, through the 31st day of December, 1983, and
WHEREAS, the Board of County Commissioners deems it advis-
able and in the best interests of Weld County to approve said
contract.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the contract for Child
Abuse Intervention Services between Weld County Department of
Social Services and Child Abuse Intervention, Inc. be, and hereby
is, approved.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 6th day of
December, A.D. , 1982.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ain,n4eatarti WELD COUNTY, COLORADO
Weld County Clerk a ecorder .7- )172L-7:42,
and rk to the and J T. Marti hairman
-- --Deputy Count .e c uck Carts P o-Tem
AP R VED "FORM: ,�
Norman Carlson
Co ty Attorney . W. Kir y
ne K. S inmar
DATE PRESENTED: December 13, 1982
820710
S 5O00 g
CONTRACT
THIS CONTRACT, made this 1st day of January, 1983, by and between the Weld
County Department of Social Services, 315 North 11th Avenue, Greeley, Colorado, 80632,
hereinafter referred to as the County, and Child Abuse Intervention, Inc. , Post Office
Box 945, Greeley, Colorado, 80632, hereinafter referred to as the Contractor.
WHEREAS, authority exists in the Law and funds have been budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remains
available for payment, and
WHEREAS, required approval , clearance and coordination has been accomplished
from and with appropriate agencies, and
WHEREAS, under Provision of the Federal Social Security Act, Title II : the
U.S. Code of Federal Regualtions (CFR) , Title 45, Chapter II , Part 228, et. seq. ,
and other federal rules derived from the aforesaid Social Security Act, the State
secures federal financial participation for information and referral services, and
WHEREAS, the State is authorized to provide social services to individuals
and families under 26-1-111 and 26-2-222, C.R.C. 1973, as amended, and
WHEREAS, those persons eligible for information and referral services are
eligible as provided under Title II of the Social Security Act and in accordance
with the rules of the state including those persons eligible under the service
category without regard to income, and
WHEREAS, provisions of Federal and State Law and Rules and any amendments
thereto require that certain conditions be met in order for County to receive
State and Federal matching funds for purchased services and such conditions must
be continuously met, and
WHEREAS, after making maximum utilization of and coordination with other
public and volunteer agencies providing similar or related services which may
be available without additional cost, County has established that this Contract
is necessary to provide these services and that these services are not available
without cost.
NOW, THEREFORE, it is hereby agreed that in consideration of the mutual
undertakings, promises, and agreements, hereinafter set forth, the County and
the Contractor agree as follows:
1 . Subject to its other provisions , the term of the Contract shall be from
the 1st day of January, 1983 through the 31st day of December, 1983.
Page 1 of 8
2. This Contract is subject to the provisions of 45CFR228, relevant
provisions of CRS 1973, Cahpter 26 as amended, Title XX State Plan
as amended, and relevant State rules and regulations, as the same shall
be amended from time to time.
3. Subject to the terms and conditions set forth in this. Contract and
Exhibits A and B attached hereto, incorporated herein by reference and
made a part hereof, the County agrees to purchase for and the Contractor
agrees to furnish to eligible recipients, as determined by the Agent,
the necessary services , hereinafter referred to as "purchased services ,"
as determined by the County and provided for in this Contract.
a. The purchased services to be provided to all eligible recipients
under this Contract are limited to, but need not include, all of
those listed below:
1 ) Provisions of information on child abuse and neglect to other
agencies, community organizations and educational facilities
to facilitate appropriate referral and/or their working with
clients.
2) Telephone consultation and referral service to concerned citizens
and troubled parents.
3) Media releases (newspapers and radio) .
4) Pamphlet and poster distribution.
See Exhibit B for detailed budget information.
b. The total amount of this Contract is not to exceed $8,900.00
See Exhibit B for detailed budget information
c. Reimbursement will be for actual reasonable and necessary costs
incurred for services described herein and will be made monthly
upon receipt of a monthly statement of costs submitted by the
Contractor to the County at the ae4'of each month except that the
total reimbursement for services which the Contractor agrees to
provide for the full period of the Contract is not to exceed
$8,900.00 Costs expended pursuant to this Contract shall be
A
// solely for the cost of the purchased services as provided herein
and other activities which are essential to the management and
support of such services.
Page 2 of 8
r .
• NOW, THEREFORE, it is further mutually agreed as follows:
1 . DUTIES OF THE CONTRACTOR
1 . Provide necessary services at the location shown as the address of
the Contractor or anywhere within Weld County.
2. Conform with and abide by all State and Federal laws, rules, and
regulations, as such may be amended from time to time, and which
shall be binding on the Contractor and control in any disputes
concerning this Contract.
3. Meet the requirements of and maintain all necessary current
licenses and comply with the rules of the State applicable to
this Contract and otherwise meet State and Federal standards in
order to provide the services specified in this Contract.
4. Abude by all applicable provisions of Title VI and VII of the
Federal Civil Rights Act of 1964 and regulations of the Department
of Health and Human Services promulgated pursuant thereto.
5. Maintain fiscal books, records, documents, other evidence, accounting
procedures and practices which:
a. Sufficiently and properly reflect all direct and indirect costs
of any nature incurred in the performance of this Contract.
b. Shall be subject at all reasonable times to inspection, review
or audit by the County, the State, Federal officials and/or
others authorized in writing by the County. All exceptions of
a monetary nature resulting from such reviews, inspections and
audits shall be subject to recoupment.
c. Shall be sufficient to provide statistical data of a nature
on a regular basis to produce fiscal statistical reports at
times prescribed by and on forms furnished by the County.
6. Maintain service program records and other evidence as provided on
Exhibit A, Methods of Evaluation for Performance Objectives.
7. The Contractor will obtain, and maintain at all times during the
term of this Contract, a fidelity bond covering the activities of
any of its officers or agents responsible for the implementation and/
or administration of this Contract in an amount sufficient to make
reparations for any wrongful acts, omissions, or other defalcations
Page 3 of 8
• of the Contractor.
8. No duties or obligations of the Contractor under this Contract shall
be assigned without the express written approval of the County.
Any subcontracts permitted by this Contract are subject to the
requirements of 45 CFR part 228. The Contractor is responsible
for the performance of any subcontractor.
9. No fees shall be imposed by the Contractor related to services
provided under this Contract.
II. DUTIES OF THE COUNTY
1 . County agrees to:
a. Determine eligible recipients.
1) Those persons eligible for information and referral services
are eligible as provided under Title XX of the Social Security
Act and in accordance with the rules of the state including
those persons eligible under the service category without
regard to income, and including any person who needs infor-
mation to utilize available resources and community services
to meet their needs.
b. Report purchased services on the proper document as prescribed by
the County Department of Social Services.
c. Monitor said purchased services for quality and effectiveness
at least every six months in order to determine if established
purposes are met.
d. Provide consultation and technical assistance to providers of
purchased services.
III. GENERAL PROVISIONS
IT IS FURTHER UNDERSTOOD BY COUNTY AND CONTRACTOR THAT:
1 . All books, records and other documents relevant to this Contract
shall be retained for five years or until a federal audit is completed,
whichever occurs later, after the final payment under this Contract,
and State, Federal auditors and any person duly authorized by the
State shall have full access to and the right to examine any of
said materials during said period.
Page 4 of 8
2. All applicable Federal and State laws and regulations regarding the
confidentiality of the books, records and documents aforementioned
will be complied with.
3. The funds used to match Federal monies for use in purchasing services
shall not be Federal funds and nor shall these funds be used to match
any other Federal monies.
4. This Contract may be cancelled or terminated by either the County or
the Contractor during the term of this Contract; however, the party
seeking to terminate or cancel this Contract must give written notice
of its intention to do so to the other party at its address herein-
above stated, at least sixty (60) days prior to the effective date
of cancellation or termination.
5. This Contract contains the entire understanding between the parties
and no modification, amendment, renovation, renewal or other alter-
ation to this Contract shall be deemed valid or of any force or effect
whatsoever, unless mutually agreed upon by the parties and embodied
in writing.
6. It is understood and agreed that in the event State and Federal funds
are not obtained and continued at an aggregate level sufficient to
allow for the purchase of the indicated quantity and quality of
purchased services, the obligations of each party hereunder shall
thereupon be terminated, provided that any formation of this Contract
shall be without prejudice to any obligations or liabilities of either
party already accrued prior to such termination.
7. Incorrect payments to the Contractor due to omission, error, fraud,
or defalcation shall be recovered from said Contractor either by
deduction from subsequent payments or by the County as a debt due to
the State and the Agent in proportion to the amount paid by each
respectively.
8. In no event shall the Contractor be considered nor act directly or
indirectly as an employee, servant or agent of the County or any of
its agencies, but shall be deemed an independent contractor for all
purposes.
9. The violation of any of the mutual undertaking of agreements, duties,
Page 5 of 8
and/or general provisions of this Contract shall be grounds for ter-
minating the Contract upon sixty (60) days written notice to the
other party. The waiver of any violation shall not be construed as a
waiver of any other or subsequent violation. If the party in violation
of the Contract does not furnish satisfactory evidence of compliance
within sixty (60) days, this Contract shall , at the end of such
sixty (60) day period terminate and only such obligations as have
accrued through the end of such period shall be binding upon the
parties hereto.
10. Should Federal audits result in recoupment of funds from Social Services
such total amounts shall be recouped from the Contractor except where
such recoupments are due to improper authorizations by the County.
DISCRIMINATION AND AFFIRMATIVE ACTION
1 . The Contractor agrees to comply with the letter and spirit of the Colorado
Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (24-34-401 , CRS 1973, as amended) ,
and as required by Executive Order, Equal Opportunity and Affirmative Action,
dated April 16, 1975. Pursuant thereto, the following provisions shall be
contained in all County contracts or sub-contracts.
a) The Contractor will not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex,
marital status, religion, ancestry, mental or physical handicap, or age.
The Contractor will take affirmative action to insure that applicants are
employed, and that employees are treated during employment, with regard
to the abovementioned characteristics. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or
transfer, recruitment or recruitment advertisings; lay-offs or terminations;
rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post, in conspicuous
places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth provisions of this
non-discrimination clause.
b) The Contractor will , in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified
Page 6 of 8
applicants will receive consideration for employment without regard to race,
creed, national origin, sex, marital status, religion, ancestry, mental
or physical handicap, or age.
c) The Contractor will send to each labor union or representative of workers
with which he has collective bargaining agreements or other conteacts or
understandings, notice to be provided by the contracting officer, advising
the labor union or workers' representative of the contractor's committment
under the Executive Order, Equal Opportunity and Affirmative Action, dated
April 16, 1975, and of the rules, regulations, and relevant Orders of the
Governor.
d) The Contractor and labor unions will furnish all information and reports
required by Executive Order, Equal Opportunity and Affirmative Action of
April 16, 1975, and by the rules, regulations and Orders of the Governor,
or pursuant thereto, and will permit access to his books, records, and
accounts by the contracting agency and the Office of the Governor or his
designee for purposes of investigation to ascertain compliance with such
rules, regulations and orders.
e) A labor organization will not exclude any individual otherwise qualified
from full membership rights in such labor organization, or expel any such
individual from membership in such labor organization or discriminate
against any of its members in the full enjoyment of work opportunity,
because of race, creed, color, sex, national origin, or ancestry.
f) A labor organization, or the employees or members thereof will not aid,
abet, incite, compel or coerce the doing of any act defined in this
Contract to be discriminatory or obstruct or prevent any person from
complying with the provisions of this Contract or any order issued there-
under, or attempt, either directly or indirectly, to commit any act
defined in this Contract to be discriminatory.
GENERAL
1 . The laws of the State of Colorado and rules and regulations issued pur-
suant thereto shall be applied in the interpretation, execution and
enforcement of this Contract. Any provision of this Contract whether
or not incorporated herein by reference, which provides for arbitration
by any extra-judicial body or person or which is otherwise in conflict
Page 7 of 8
with said laws, rules and regulations, shall be considered null and void.
Nothing contained in any provision incorporated herein by reference
which purports to negate this or any other special provision in whole or
in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the
remainder of this Contract to the extent that the Contract is capable
of execution.
2. The signatories hereto aver that they are familiar with 18-8-301 , et. seq. ,
(Bribery and Corrupt Influence) and 18-8-401 , et. seq. , (Abuse of Public
Office) , C.R.S. 1973, as amended, and that no violation of such provisions
is present.
3. The signatories aver that to their knowledge, no state nor county employee
has any personal or beneficial interest whatsoever in the service or
property described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first above written.
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES CHI E rRVENTIO INC
BY:
Dire or - u ene c enna den a and
A Dom' z
ATTEST: Cw� ww (7-17 "
A
U i
Weld County Clerk and Recorder-arid BOA F COUNTY COMMISSIONERS
Clerk to the Board WE UNITY, COLORADO
RA/�/
BY: r;' L � L�/1� BY: 40.-k20.1 . 717,01.
e uty County Clerk airman - John Martin
Page 8 of 8
EXHIBIT A
Methods of Evaluation For Performance Objectives
The following methods listed below will be used for monitoring
and evaluating the success of the purchase of services agreement
for community education and awareness on child abuse and neglect:
1 . A monthly report submitted to the Weld County Department
of Social Services with the pay voucher. (See attachment)
2. A review of monthly reports maintained in the child
protection unit in terms of statistical data regarding:
referral sources, number of referrals and type referral made.
3 . A random sampling of educational, community and law enforce-
ment groups who have had programs presented by Child Abuse
Intervention, Inc. , for evaluation of service rendered.
4. Review of evaluation materials and correspondence from
outside agencies, regarding service received through Child Abuse
Intervention, Inc.
5. Ongoing consultation with the supervisory staff through Weld
County Protective Services concerning development and the
implementation of programs.
BUDGET FORM EXHIBIT B
AGENCY: Child Abuse Intervention Ins.
FUND: General Activities
FISCAL PERIOD OF REQUEST: 1/1/83 to 12/31/83
Year Last This
Before Year Year
1 2 3 4
Fiscal Fiscal Fiscal PROPOSED
1980 1981 1982 BUDGET
Fiscal 1983
ACTUAL ACTUAL ESTIMATED ESTIMATED
PUBLIC SUPPORT & REVENUE - ALL SOURCES
1 United Way Allocation 5,000 6,477 6,795 8,595
2 Contributions 9,716 11,234` 7,000 5,500
3 Contributions to Building Fund
4 Special Events 5,000 1,500
5 Legacies and Bequests
6 Allocated by Federated Fund-Raising Orgs.
7 Allocated by Unassociated & Non-federated
Fund Raising Organizations
8 Fees & Grants from Government Agencies 7,000 6,000 7,000 17,500
9 Membership Dues - Individuals
10 Assessments & Dues — Local Member Units
11 Program Service Fees & Net Incidental Rev.
12 Sales of Materials & Services to Member
Units
13 Sales to Public
14 Investment Income or Gains on Transactions 307 . 294 100 300
15 Miscellaneous Revenue 1,200 1 600 1,600 1,600
16 TOTAL SUPPORT & REVENUE FROM ALL SOURCES 3,223 25;605 27,495 34,995
EXPENSES
17 Salaries 5,533 21,804 20,500 26,500
18 Employee Benefits 276 700 750
19 Payroll Taxes, etc. 726 2,388 1,410 2,325
20 Professional Fees 400 400 400
21 Supplies 356 330 450 540
22 Telephone 838 739 1,000 1,100
23 Postage and Shipping 384 198 400 280
24 Occupancy 1,200 1,200 1,200 1,200
25 Rental and Maintenance of Equipment
26 Printing and Publications 667 383 600 600
27 Travel 802 578 375 400
28 Conferences, Conventions & Meetings 550 70 600 600
29 Specific Assistance to Individuals 150
30 Membership Dues 25 50 50
31 Awards and Grants
32 Miscellaneous 1 267 476 450 100
33 TOTAL EXPENSES - BEFORE DEPRECIATION. 21,348 28,842 34,995
34 Depreciation of Buildings & Equipment I
35 TOTAL FUNCTIONAL EXPENSES (33 + 34) 21,348 28,842 28,135 1 34,995
36 Payments to Affiliated Organizations
37 TOTAL EXPENSES FOR BUDGET PERIOD FOR ALL
ACTIVITIES (35 + 36) 21,348 28,842 28,135 34,995
38 OTHER CHANGES IN FUND BALANCE:
39 transfer from (to) fund
40 transfer from (to) fund
41 other
42 other
43 Total transfers
44 TOTAL FUND BALANCE AT BEGINNING OF YEAR 6,447 8,322 5,085 4,445
45 TOTAL FUND BALANCE AT END OF YEAR 18,322 5,085 4,445 4,445
* Proposal includes not only Title XX anticipated allocation,
but additional anticipated funding through grant requests.
NARRATIVE AND OBJECTIVES
FOR
COMMUNITY EDUCATION AND AWARENESS PROGRAM/CHILD ABUSE AND NEGLECT
Child Abuse Intervention, Inc. will continue to promote awareness
and understanding of the issues and problems of child abuse and
neglect, toward a more comprehensive response to the problem, in
Weld County communities. As our vehicle to accomplish this is in
facilitating training for mandated professionals, as well as a
series of lectures and community programs, a listing of programming
for the first six months of 1982 is shown below. A projection for
1983 is also included.
Jan-Jun 1982 1983 (Total)
1 . In-services to professionals 1g 40
2. Lectures & class presentations 27 70
3. Programs to Community groups. 15 40
4. Telephone consultation 82 300
5. In-office consultation 21 50
6. Media releases (radio &newspaper)* 22 50
7, Pamphlets distributed 4029 12000
8. Parents Anonymous Meetings 26 52
9. Posters distributed 70 150
10. Training for volunteers 7 15
11 . Enhance professional skills in accurate and timely reporting of
child abuse and neglect.
12. Response to any additional need/request for child abuse information
and/or materials in the communities, or by professionals.
Expansion of programming to date during 1982, includes Child Abuse
Intervention' s co-sponsorship of a two-day conference for health
professionals on High-Risk Infancy; training of all girl scout
leaders ; training of all bus drivers, and purchase of the Systematic
Training for Effective Parenting program with intent to facilitate
ongoing parenting class materials and programs.
* A daily published announcement for Parents Anonymous is
in the Greeley Tribune.
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"B Bards 4 Abe Agencytt B
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PHONE (908) 3661133...1301 flth STREET...POST OFFICE BOX B...GREELEY,COLORADO 80831
November 29, 1982
To Wham It May Concern:
This is to inform you that Bartels & Noe Agency carries Commercial
Blanket Bond for Child Abuse Intervention, Inc. The Bond is effective
November 16, 1981, written on the three year annual installment basis.
We have billed out second installment in amount of $50.00. The bond is
written in amount of $10,000 and covers the personnel and operation of
the Child Abuse Intervention, Inc. and written through the United States
Fidelity and Guaranty Company.
Any other information you might need on this, please let us know.
Yours very truly,
Norman D. Noe
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To Tom navid, Weld County Attorney Data Derembor 2, 1Q89
From Gene McKenna, Dirertor, Weld minty Department of Snrial Sarvirac
subject: Contract: Child Abuse Intervention
Tony
RYq s t;your review and submission to the Board of the attached 1983 contract
n the Department of Social Services and Child Abuse Intervention, In-
ated. The contract is much the same as it has been previous years. The
has been increased from $7,500 to $8,900 for the 1983 calendar year.
Thank ypu for your assistance.
enc.
cc:: Don Warden (memo only)
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