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Home My WebLink About20260271 Con CA- IDt* (OZZ BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE: PSA for Revolution Data Systems for Workday Data Conversion DEPARTMENT: Information Technology DATE: 2/3/26 PERSON REQUESTING: Ryan Rose cdr Brief description of the problem/issue: Revolution Data Systems (RDS) is the vendor which supports our enterprise document management system Application Enhancer. We require assistance from RDS to help migrate historical data from our outgoing enterprise Financials system, Banner, and convert it into a sustainable format in Application Enhancer. The attached statement of work has been reviewed by technical staff in the IT department and by the Weld County Attorney's office. What options exist for the Board? 1) Approve SOW to enable the migration of data 2) Request work session to discuss Consequences: Continued access to legacy business data after the decommission of Banner Financials. Impacts: Operationally critical data Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years): $14,575—One-time cost. Budgeted from the Workday project. Recommendation: It is the recommendation of the IT Department to approve this SOW. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross 1LC 2026-0271 Cunt �c Uin1Da C t z/9/2 L0 /Ct/7j � 0 0\5 2 I Revilution Data Systems Weld County Banner AX Migration to AppEnhancer December 22, 2025 Proposal Presented by: Steve Nimon, Sr. Enterprise Solution Consultant snimon@revolutiondatasystems.com (317)-691-6375 Revolution Data Systems 70161 Highway 59, Suite G, Abita Springs, LA 70420 revolutiondatasystems.com Z 0"Z(o- 02711 Weld County Banner AX Migration to AppEnhancer December 19, 2025 Statement of Work This Scope of Work must be completed, signed, and submitted to Revolution Data Systems LLC before any consulting or professional services will be staffed or scheduled. Objective Weld County has engaged Revolution Data Systems (RDS)to provide professional services to move all images and data from the Banner AX system to their AppEnhancer(AE) system. For this project RDS will migrate the current Banner AX Oracle DB to s SQL DB. RDS will configure the applications in AppEnhacer and reconnect the images to the new SQL DB. Requirements • RDS will connect the Banner AX Oracle DB to the AppEnhancer system. • RDS will install Oracle drivers on the AE server. • RDS will test and use one of the following methods to migrate the AX Oracle DB to SQL DB o Utilize the AE migration wizard o Utilize the Microsoft migration tool to migrate the DB • Reconnect the AX Banner images to the new SQL DB • RDS will test the applications migrated to AE for functionality(search and retrieval) • Weld County will conduct testing/review of the Banner AX data and images in AE • RDS will conduct any final system cleanup Weld County Banner AX Migration to AppEnhancer December 19, 2025 Assumptions • Weld County will have appropriate technical resources available to work with RDS systems engineers during the time scheduled. • Weld County will provide remote access to the Banner AX and AE system and database for RDS systems engineers to perform the export activities (preferably VPN). • Weld County is not adding new documents to the Banner AX system. • Weld County will be responsible for performing quality control on all migrated data and images to ensure everything is imported into target system. • Services will be provided remotely. • Weld County will be invoiced for actual PS and PM hours worked. o Invoices are due in 30 days. • Changes in scope may affect pricing and will be formally documented and approved by both parties • SOW pricing valid for sixty(60) days • Invoice terms•are Net 30 days Professional Services Pricing Estimated Professaional Services Cost Description Estimated hours Per Hour Cost Esitmated Total Cost Professional Services - Banner AX to AE migration 46 $ 250.00 $11,500.00 Project Management 7 $ 250.00 $1,750.00 Contingency 5.3 $ 250.00 $1,325.00 Estimated Project Total $14,575.00 *Weld County will be invoiced monthly on a time and material basis, calculated and billed based on actual hours worked during billing period. Professional Services will be billed at$250 per hours and Project Management at 15%of total billable hours.Should requirements or assumptions change, adding additional effort, a Change Order for the project will be generated with the associated level of effort and signed by both parties. Weld County Banner AX Migration to AppEnhancer December 19, 2025 Acceptance Please email this completed document, along with your purchase order, to the attention of: Steve Nimon, Sr. Enterprise Solution Consultant snimon@revolutiondatasystems.com FEB 0 9 2026 Name: Scott K. James Date: Attest: Vir-Ai) f� d , ~4ELa Title:Chair, Board of Weld County Commissioners *` '• t /fEsther E. Gesick, erk to the Bo ,461 •�"'••. 1 41SE9 By: ` ' 11ti Client Details Deputy Clerk to the Board Billing Information Company: Weld County Address: PO Box 758, Greeley, CO 80632 Contact: Jacob Mundt- Director of Apps and DB systems Phone: 970-400-2521 Email: jmundt@weld.gov Location Information Company: Weld County Address: 1401 N 17th Ave., Greeley, CO 80632 Contact: Jacob Mundt- Director of Apps and DB systems Phone: 970-400-2521 Email: jmundt@weld.gov ZoAt -0Z11 Contract Form Entity Information Entity Name* Entity ID* New Entity?To add a vendor in REVOLUTION DATA SYSTEMS LLC @000401 68 Banner, please email vendor data to vbanner@weld.gov. J Suppliers will begin pulling from Workday on 1 /5/2026. Contract Name* Contract ID Parent Contract ID SOW FOR BANNER AX MIGRATION TO APPENHANCER 10221 Requires Board Approval Contract Status Contract Lead* YES CTB REVIEW JMUNDT Department Project# Contract Lead Email jmundt@weld.gov Contract Description* ONE TIME PROFESSIONAL SERVICES AGREEMENT TO ASSIST WITH THE MIGRATION OF DOCUMENTS FROM BANNER AX TO COUNTY AE. Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT INFORMATION Date* 01 /08/2026 TECHNOLOGY-GIS 01 /12/2026 Amount* $14,575.00 Department Email Will a work session with BOCC be required?* CM- NO Renewable* InformationTechnologyGI NO Does Contract require Purchasing Dept. to be S@weld.gov included? Automatic Renewal Department Head Email Grant CM- InformationTechnologyGI IGA S-DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 04/01 /2026 Termination Notice Period Expiration Date* Committed Delivery Date 04/01 /2026 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 02 i 04 r 2026 Approval Process Department Head Finance Approver Legal Counsel RYAN ROSE CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 02,04 2026 02/04/2026 02 '04;2026 Final Approval BOCC Approved Tyler Ref# AG 020926 BOCC Signed Date Originator BOCC Agenda Date JMUNDT 02/09/2026 Hello