HomeMy WebLinkAbout20260222 C o rA-ka ci- IDtk I 0Z-13
Adult Protective Services (APS) Cooperative Agreement
Between
The Weld County Department of Human Services
And
Eaton Police Department
I. SUBJECT: Weld County Adult Protective Services (APS) Cooperative Agreement for
investigation of reports involving possible mistreatment of at-risk adults.
II. PURPOSE: To clarify the coordinated duties and responsibilities of agencies involved in
reporting, responding, and investigating reports regarding the abuse, caretaker neglect,
and exploitation (mistreatment) of at-risk adults.
III. TERM OF AGREEMENT: This Agreement will commence upon the date of the final
signature and will remain in effect for no more than five (5) years. Any changes to this
Agreement may be made in writing at any time by mutual consent of the County
Department (herein referred to as APS) and the Law Enforcement Agency (herein
referred to as LEA). Nothing in this Agreement shall substitute or represent a change in
either agency's legally mandated responsibilities.
IV. BACKGROUND AND BASIS FOR THE AGREEMENT:
Per Section §26-3.1-103(2)C.R.S., each county department, law enforcement agency,
district attorney's office, and other agency responsible under federal law or the laws of this
state to investigate mistreatment of at-risk adults shall develop and implement cooperative
agreements to coordinate the investigative duties of such agencies. The focus of such
agreement shall be to ensure the best protection for at-risk adults. The agreements shall
provide for special requests by one agency for assistance from another agency and for
joint investigations. The agreements shall further provide that each agency shall maintain
the confidentiality of the information exchanged pursuant to such joint investigations.
V. PRINCIPLES OF THE AGREEMENT
In accordance with the above-cited statute, this agreement is made to ensure coordinated
response during all hours, provide for special requests for assistance from one agency to
another, and arrange for joint investigation(s) when needed to maximize the effectiveness
of the civil and criminal investigative processes.
It is understood that joint investigations may be used as a means to coordinate the efforts
of the involved agencies, and that each individual agency remains accountable to its own
rules, policies, and statutes.
It is understood that all agencies involved in this agreement shall accept reports of known
or suspected mistreatment or self-neglect of at-risk adults and share those reports with
the agencies in this agreement within 24 hours of receipt.
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Rev. 12/2025
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VI. BUSINESS AND NON-BUSINESS HOUR PROCESSES
APS is required by program rule to have an established process to receive reports during
business and non-business hours.
APS receives reports during business hours at (970) 400-6700. Business hours are
Monday through Friday from 8:00 a.m. to 5:00 p.m.
APS can receive reports 24 hours a day through the online reporting system.
Reports made during non-business hours are received by Hotline County Connection
Center (HCCC) at (970) 400-6700 or by Law Enforcement through the Weld County
Dispatch Center.). The agency receiving reports during non-business hours should fax
(970) 346-7666 or email the reports to APS within 24 hours at HS-
APSScreening@weld.gov.
VII. DISPOSITION OF REPORTS
A copy of all reports made to APS shall be forwarded to the law enforcement agency with
jurisdiction within twenty-four hours of receipt of the report. Per statute (§26-3.1-102(3)
C.R.S., the LEA will not be provided reports that are alleging only self-neglect. A copy of
all reports of mistreatment and self-neglect made to the LEA and the district attorney's
office shall be forwarded to APS within twenty-four hours of receipt of the report. When
mistreatment is identified by APS after the original report was shared with the LEA, APS
must refer to the LEA with jurisdiction as soon as there are reasonable suspicions that a
crime has been committed.
Reports of mistreatment of at-risk elders, 70 years of age or older, or an at-risk adult with
an intellectual and developmental disability (at-risk adult with IDD), will be reviewed and
evaluated by APS to determine if the at-risk elder or at-risk adult with IDD meets the
statutory requirements of an at-risk adult pursuant to §26-3.1-101, C.R.S. before the
report is screened in for investigation and provision of services.
The report shall include: name, age, and address of the adult; the name and address of
the caretaker, if any; the suspected nature and extent of the injury and mistreatment or
self-neglect, if any; the nature and extent of the adult's conditions that will reasonably
result in mistreatment or self-neglect; and other pertinent information.
VIII. AGENCY ROLES
APS is responsible for investigating reports of suspected mistreatment and/or self-neglect
of at-risk adults.
The County Attorney's Office is responsible for reviewing reports of mistreatment of at-risk
adults when a review is requested or when APS is considering filing for legal authority of
an at-risk adult.
2
Rev. 12/2025
LEAs are primarily responsible for the coordination and investigation of criminal
allegations involving at-risk adults, at-risk elders, and at-risk adults with an IDD.
The District Attorney's Office is responsible for reviewing reports of criminal actions or
threats of mistreatment of at-risk adults, at-risk elders, and at-risk adults with an IDD to
determine possibility of prosecution.
IX. INVESTIGATION PROCEDURE AND GUIDELINES
APS and LEAs have different legal requirements related to investigations that must be
followed. The agencies agree to the following considerations when investigating either
jointly or independently.
Any agency that is a partner in this cooperative agreement may request stand-by
assistance from another agency.
While APS may accommodate a request by law enforcement to temporarily delay an
investigation or an interview, APS will only delay until the 30th day following the date of the
report.
APS may jointly investigate reports with law enforcement when the adult is "at-risk" by
APS statutory definition and there is mistreatment. APS cannot jointly investigate if these
criteria are not met. Either APS or the LEA may request a joint investigation.
When a joint investigation is required, the APS caseworker, law enforcement officer(s),
and/or the District Attorney's Office may conduct joint interviews, compare notes, and
clarify information following interviews. Information may be shared, as outlined in the
Confidentiality section, below.
LEAs will share information, such as police reports and summaries of evidence, as
requested by APS whether investigating independently or jointly. APS will share
information and evidence that they collect during an investigation, whether independent or
joint, when sharing that information is allowed by statute (§26-3.1-102(7), C.R.S.),
outlined in Section X, Confidentiality.
Law enforcement shall be considered the lead agency in criminal joint investigations.
APS shall be considered the lead agency in non-criminal joint investigations.
Intellectual and developmental disability investigators, ombudsmen, or other agencies
with legal authority to investigate mistreatment may be present as part of the joint
investigative team.
Joint investigation may be utilized when the following pertain to an at-risk adult:
1. There is pain and/or physical injury, as demonstrated by, but not limited to, substantial
or multiple skin bruising, bleeding, malnutrition, dehydration, burns, bone fractures,
poisoning, subdural hematoma, soft tissue swelling or suffocation.
3
Rev. 12/2025
2. Unreasonable confinement or restraint has been imposed.
3. There is nonconsensual sexual conduct or contact classified as a crime under
Colorado law.
4. Caretaker neglect threatens the at-risk adult's safety or well-being.
5. Exploitation has occurred and/or is occurring and the exploitation is a crime under
Colorado law.
6. Threats of violence, presence of firearms, intoxication, or any illegal activity is present
and threatens the at-risk adult or APS caseworker's safety.
7. Specialized interviewing skills might be required.
X. CONFIDENTIALITY
APS reports, investigative, and case information is confidential and may only be shared
without a court order under very specific exceptions, as outlined in §26-3.1-103(2), C.R.S.
This report, investigative, and case information includes, but is not limited to the name
and address of the at-risk adult, members of the adult's family, reporting party's name and
address, findings on the alleged perpetrator, and any other information or evidence
obtained in the report or during the investigation and subsequent casework related to the
report.
Exceptions to the requirement of a court order for sharing information that are most
relevant to this agreement include:
• §26-3.1-102(7)(b)(III), C.R.S. Sharing information during a joint investigation. APS
can share information and evidence collected throughout the investigation,
including the finding on the alleged perpetrator(s) only when the LEA is actively
investigating with APS.
• Sharing information in order to provide services to an at-risk adult, such as when a
protective order may be necessary.
• §26-3.1-102(7)(b)( I), C.R.S. When a criminal investigation into an allegation of
mistreatment is being conducted and APS report and case information is relevant
to the investigation.
• §26-3.1-102(7)(b)( I), C.R.S. When a criminal complaint, information, or indictment
is filed and APS report and case information is relevant to the investigation.
• §26-3.1-102(7)(b)( I), C.R.S. When a review of death by a coroner is being
conducted when the death is suspected to be related to mistreatment and APS
report and case information is relevant to the investigation.
• §26-3.1-102(7)(b)( II), C.R.S. When there is a death of a suspected at-risk adult
from mistreatment or self-neglect and a LEA files a formal charge or a grand jury
issues an indictment in connection with the death.
Unless necessary for filing criminal charges and/or for court proceedings the identity of
the reporting party should not be disclosed to other parties by either APS or the LEA.
4
Rev. 12/2025
SIGNED BY:
1i.A/ 01/26/2026
Jam1 Ulrich.(Jan 26,2026 16:56:49 MST)
Jamie Ulrich, Director Date
Weld County Department of Human Services
7 2w,aip`or--- 01/26/2026
Jason Bollhorst, Chief of Police Date
Eaton Police Department
,,� f • COUNTY:
ATTEST: . & ° BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Board WELD COUNTY, COLORADO
By: ; Vl (0. 1t
Deputy Clerk to he Board Scott K. James, Chair
Atir' irl � FEB 0 2 2026
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1861 *Vty H
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Rev. 12/2025
707(0 -6ZZZ
SIGNATURE REQUESTED: Weld/Eaton APS
Cooperative Agreement
Final Audit Report 2026-01-26
Created: 2026-01-21
By: Sara Adams(sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA9wRnsr_TGvHS3Reb54Q2bu3KFlecnYyd
"SIGNATURE REQUESTED: Weld/Eaton APS Cooperative Agr
eement" History
,t Document created by Sara Adams (sadams@weld.gov)
2026-01-21 -6:41:36 PM GMT-IP address:204.133.39.9
�'. Document emailed to Jason Bollhorst(jbollhorst@eatonpd.org)for signature
2026-01-21-6:42:06 PM GMT
n Email viewed by Jason Bollhorst(jbollhorst@eatonpd.org)
2026-01-21 -8:37:30 PM GMT-IP address:3.91.204.74
h Document e-signed by Jason Bollhorst(jbollhorst@eatonpd.org)
Signature Date:2026-01-26-11:13:24 PM GMT-Time Source:server-IP address:216.75.127.26
C-• Document emailed to Jamie Ulrich (ulrichjj@weld.gov)for signature
2026-01-26-11:13:26 PM GMT
n Email viewed by Jamie Ulrich (ulrichjj@weld.gov)
2026-01-26-11:55:28 PM GMT-IP address:204.133.39.9
!Se Document e-signed by Jamie Ulrich (ulrichjj@weld.gov)
Signature Date:2026-01-26-11:56:49 PM GMT-Time Source:server-IP address:204.133.39.9
• Agreement completed.
2026-01-26-11:56:49 PM GMT
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EATON POLICE DEPARTMENT CUS-000020 aid linked here to add a
supplier in Workday.
Contract Name* Contract ID Parent Contract ID
EATON POLICE DEPARTMENT (ADULT PROTECTIVE 1 0275
SERVICES COOPERATIVE AGREEMENT) Requires Board Approval
Contract Lead* YES
Contract Status SADAMS
CTB REVIEW Department Project #
Contract Lead Email
sadams@weId.gov;cobbx
xlk@weld.gov
Contract Description*
(CONSENT) ADULT PROTECTIVE SERVICES (APS) COOPERATIVE AGREEMENT FOR INVESTIGATION OF REPORTS
INVOLVING POSSIBLE MISTREATMENT OF AT-RISK ADULTS. TERM. 5 YEARS FROM DATE OF LAST SIGNATURE.
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 01 /29/2026
02/02/2026
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
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CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
IGA GENERAL COUNTY
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Committed Delivery Date 02/01 /2031
Contact Information
Contact Info
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Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 01i27,2026
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CONSENT CONSENT
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01 /27/2026 01 /27;2026 01 /27/2026
Final Approval
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AG020226
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02/02/2026
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