HomeMy WebLinkAbout800894.tiff RESOLUTION
RE: ADOPTION OF SAFETY AND RISK MANAGEMENT PROGRAM
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Director of Finance and Administrative Services
has prepared and presented to the Board of County Commissioners
the attached Safety Program and Risk Management Program, and
WHEREAS, the Board of County Commissioners deems it advisable
to adopt said Safety Program and Risk Management Program and
further, to incorporate the attached into the Administrative
Manual.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the Safety Program and
Risk Management Program be, and hereby are, adopted.
BE IT FURTHER RESOLVED by the Board of County Commissioners
that the attached Safety Program and Risk Management Program
shall be incorporated into the Administrative Manual and pub-
lished by the Director of Finance and Administration.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 31st day of
December, A.D. , 1980.
• BOARD OF COUNTY COMMISSIONERS
ATTEST: `1'1 ` 1 � ° WELD COUNTY, COLORADO
Weld County Clerk and Recorder f;/ t c (,
and Clerk to the Bo / C . W. Kirby, chairman
By: /1 -J� -v 2 L v_ f��� ti I�k.�:ti,k,cs: . �a
eputy County Clerk ( . Leonard L. Roe, Pro-Tem
A€PROV.ED AS TO FORM:
\ / Norman Carlson
County Attorney „ { �
,-3, Dunbar ,/17 une K. Ste nmark
1//,;
DATE PRESENTED: DECEMBER 31, 1980
800894
INTRODUCTION
The Weld County Safety Program represents a practical commitment to safety.
It sets forth philosophy and policy goals, organizational authority, safety
program directives , and methods of prevention. The full implementation of
the safety program is required of all employees at every level of the
organization.
The responsibilities outlined in the program are the minimum and should in
no way be construed to limit individual initiative to implement more com-
prehensive procedures in an effort to reduce losses.
The success of the safety program is highly dependent upon the cooperation
of all employees. A successful safety program will benefit all employees ,
their families, taxpayers, and members of our community.
SAFETY PROGRAM STATEMENT
1 .1 PURPOSE - The Board of County Commissioners believes the safety of our
employees is a vital consideration in the operation of our shops ,
offices, vehicles and facilities. Maintenance of safe and healthful
working conditions and the development of safe operating procedures
including the organization and execution of a continuing accident
prevention program is the responsibility of management at all levels.
1 .1 .1 Weld County will implement and administer an all-encompassing
safety program. In all of our assignments , the health and
safety of all will be the first consideration. Department
heads and supervisory personnel at all levels of the County
work force are directed to make safety a matter of con-
tinuing concern, equal in importance to all other opera-
tional considerations. The County goal is to ensure maximum
use of each tax dollar available.
1 .2 CONCEPT - Within the operational activities of any endeavor, there may
be exposure to personal injury or property damage that may be unin-
tentionally hidden. Reviews of contemplated operations will include
consideration of errors or improper actions which could occur. Acci-
dents are unplanned events. Proper planning and training can eliminate
many accidents. Most accidents are preventable. The purpose of a
safety program is to initiate such pre-planning as is necessary to
minimize unsafe acts, contain environmental hazards and control unsafe
conditions.
1 .2.1 Continual emphasis on safety aspects, the refinement of work
procedures, and safe working conditions has been shown to
reduce significantly potential injuries , property damage,
and work interruption. Every elected official , management
official , and employee is charged with the responsibility of
supporting and cooperating with the safety program outlined
in this document. All employees are expected, as a condi-
tion of employment, to adopt the concept that the safe way
to perform a task is the most efficient and the only accept-
able way to perform it. Safety adherance and performance
will be considered as an important measure of supervisory
and employee performance evaluation.
1 .2.2 Safe practices on the part of employees shall be a part of
all operations, and supervisors at all levels shall have
the main responsibility for safety in each of their areas
of supervisory responsibility.
1 .2.3 The Director of Personnel shall have the overall respon-
sibility for safety measures within Weld County govern-
ment and is hereby designated as the Safety Officer for
Weld County, Colorado.
1 .2.4 The Road and Bridge Safety Manual shall be the safety
manual for Weld County employees of the Road and Bridge
Department; all such employees are instructed to read it
and follow the terms therein to the best of their ability
in the light of good safety practices.
MANAGEMENT PARTICIPATION
2.1 IMPLEMENTATION OF PROGRAM - Management's commitment to safety can only
be realized by active management involvement in the safety program.
Individual responsibilities in the effective implementation of the
safety program are outlined in Chapter 3. With the adoption of this
program, each department will set forth its goals and objectives in
striving toward reducing losses due to preventable accidents.
2.1 .1 While numerous accidents may not be deemed preventable, the
extent of the frequency or severity of personal injury or
property damage may be mitigated by safety program measures.
The most effective accident prevention measures are those
which have been formulated at each level of organization,
thoroughly discussed and coordinated by all concerned, and
supported by top management. The organization of a safety
committee within the County facilitates the maximum exchange
of ideas between supervisory personnel and greatly enhances
the immediate definition of policies covering hazards,
problem areas , and promotion of a safety program.
2.2 SAFETY COMMITTEE - A County safety committee will be formed to func-
tion as an advisory body to develop and recommend to the County
Commissioners matters of policy and procedure affecting the adminis-
tration of the County safety program. The Safety Officer will be
assigned as a permanent member.
2.2.1 Each major department listed below will appoint a primary
and alternate member. Membership will be selected by the
department head with the alternate member to serve during
the primary member's absence. Regularly scheduled meetings
will be held on a monthly basis, or as often as deemed
necessary to obtain desired results. Each committee member
will serve a minimum of one year, with appointments stag-
gered to maintain continuity. Attendance will be mandatory.
Accounting/Purchasing Health Department
Ambulance Human Resources
Assessor Library
Buildings & Grounds Office of the Board
Clerk & Recorder Personnel/Payroll
Communications Planning & Zoning
County Attorney Sheriff
Data Processing Social Services
District Attorney Treasurer
Engineering
Extension
2.2.2 The Safety Committee will take an active part in the follow-
ing specific functions:
A. Formulate committee operating rules.
B. Develop monthly activity themes, safety awards and
related programs.
C. Promote the adoption and use of general safety rules.
D. Establish a schedule for departmental and general
surveys.
E. Establish procedures for handling safety recommenda-
tions and suggestions.
F. Review and analyze the injury and accident reports and
make appropriate recommendations to preclude future
accidents or injuries.
G. Provide and maintain a suitably located bulletin board
on which safety information only will be posted and
changed at monthly intervals.
H. Assist with the promotion of safety training activities
for employees.
I . Review and make recommendations on disciplinary pro-
cedures to be implemented for safety policy notations.
2.2.3 A member of the Committee will be appointed as secretary
and shall record and maintain complete minutes of all com-
mittee meetings in accordance with the following:
Date
I. Call to order
II. Roll call
III. Approval of minutes
IV. Old Business
V. New Business
VI. Adjournment
Signature of Secretary
2.2.4 The Safety Committee will meet the first Tuesday of each
month at 9:00 a.m. unless it falls on a holiday or is
otherwise changed by proper advanced notification. The
agenda will be as follows :
A. Chairman calls meeting to order.
B. Secretary calls roll and lists members present and
absent. NOTE: A member who must be absent should
notify the Secretary in advance. The alternate member
should attend in member' s absence.
C. Introduce visitors or new members.
D. Read previous minutes.
1 . Corrections or discussion.
2. Approval of minutes.
E. Discuss all unfinished business.
1 . Report on matters held over.
2. List all recommendations not acted on since last
meeting.
F. New Business.
1 . Review of sub-committee reports.
2. Review of injury and accident reports.
3. Other pertinent topics.
G. Review training features.
H. Announcements.
1 . Assignments.
2. Date and time of next meeting.
3. Other.
I. Adjournment.
2.2.5 Officers will be elected and will perform duties as follows :
A. CHAIRPERSON
1 . Conduct the meetings.
2. Follow-up on any pending items of business or
recommendations made during the meeting.
B. VICE CHAIRPERSON
1 . Assume the duties in absence of the Chairperson.
C. SECRETARY
1 . Arrange for meeting place.
2. Notify members of meeting.
3. Arrange agenda.
4. Prepare minutes of meetings.
5. Distribute minutes.
6. Report status of recommendations.
7. Assume duties of chairperson in absence of Chair-
person and Vice Chairperson.
C. MEMBERS
1 . Report unsafe conditions.
2. Attend all safety meetings.
3. Contribute ideas and suggestions for improvement
of unsafe conditions.
4. Encourage others to work safely.
5. Make insepctions.
6. Serve as liaisons between Committee and all
County officials, department heads and employees.
SAFETY PROGRAM RESPONSIBILITIES
3.1 Each County employee will be fully responsible for implementing the
provisions of this program as it pertains to the operations under
their jurisdiction. The responsibilities listed below are minimum,
and will in no way be construed to limit individual initiative to
implement more comprehensive procedures to reduce losses and enhance
safety programs.
3.2 SAFETY OFFICER - The Safety Officer will be fully responsible for the
direction and administration of the program. Duties include:
A. Establish and administer the safety program.
B. Develop within County personnel a strong safety attitude and a
clear understanding of their duties and responsibilities to
include assisting in safety training.
C. Participate actively in the County safety committee.
D. Review serious and disabling accidents personally to satisfy
himself that accident cases are being investigated and proper
corrective action is being recommended for the prevention of a
reoccurrence.
E. Consult directly with all management personnel and employees on
safety matters and provide all the guidance necessary to assure
effective administration.
F. Prepare monthly summaries of accidents and injuries to be sub-
mitted to the County Commissioners and the County safety committee.
G. Make follow-up investigations when required to ensure that
unsafe conditions or practices identified by the safety committee
or the department heads have been properly corrected.
H. Inform the Commissioners and department heads about the status of
matters affecting the safety program.
I. Develop and maintain an effective driver training and selection
program for all drivers of County equipment.
J. Periodically evaluate compliance with the program within depart-
ments by making inspections of facilities for hazardous condi-
tions and practices.
K. Take action to budget all necessary safety equipment.
3.3 ELECTED OFFICIALS AND DEPARTMENT HEADS - Each Elected Official and
department head has the full responsibility and authority for main-
taining a safe and healthful working condition within his/her juris-
diction. Each department head is responsible for providing the type
of work environment, work procedures, and service to the public that
will promote, to the highest extent possible, the safety of County
employees and the general public. Therefore, each Elected Official and
department head will :
A. Develop and actively support a departmental safety program that
will effectively reduce and control accidents.
B. Develop in conjunction with the Safety Officer, practical safety
rules and regulations pertinent to the activities conducted by
the department.
C. Establish and maintain a system of job safety analysis and
monthly safety inspections. (See enclosures 4 & 5)
D. Provide for adequate job taining and continuing safety instruc-
tion to all employees in the department. Hold each subordinate
supervisor fully accountable for an explanation of the prevent-
able injuries , collisions, and liability incurred by a depart-
mental employee.
E. Take corrective action for any unsafe condition that is observed
which could adversely affect the safety of an employee or the
general public.
F. Review all disciplinary action taken on employees who have
violated safety policy.
G. Ensure that all drivers of County equipment attend the driver
training and selection program developed by the Safety Officer.
H. Coordinate compliance with safety and fire codes.
I. Recommend purchases of safety equipment to the Safety Officer,
and maintain existing safety equipment.
3.4 SUPERVISORY PERSONNEL - A supervisor has the responsibility for the
safe actions of his/her employees and the safe operation of machines
and equipment within his/her operational area. The full potential of
an effective safety program will only be accomplished when supervisors
are active and held accountable in all phases of the program. The
supervisor's ability to maintain a safe working environment for his/her
subordinates will be considered in the supervisor's overall evalua-
tion. Supervisors at all levels will be responsible for the following:
A. Aggressively enforce the safety procedures that apply to the work
they supervise.
B. Provide adequate basic job training and safety instruction to all
employees under their jurisdiction.
C. Be fully accountable for preventable injuries, collisions , and
liabilities caused by their employees.
D. Ensure that all management policies herein are fully implemented
for maximum efficiency of each job.
E. Provide continuing safety instruction while issuing daily work
assignments to focus attention upon potential hazards , changes in
work conditions or procedures.
F. Ensure all employees are instructed in, and understand the use
and need for, protective equipment for specific hazardous jobs.
G. Continually observe and evaluate work conditions and work pro-
cedures to detect and correct unsafe conditions and practices.
H. Promptly investigate and document all accidents and make certain
that the recommended corrective actions are completed. (See
enclosure 7)
I . Impose appropriate disciplinary action when warranted.
J. Ensure the necessary safety equipment and protective devices for
each job are available, used, and maintained properly.
3.5 EMPLOYEES - Each employee is required, as a condition of employment,
to develop and exercise safe work habits in the course of their work
to prevent injuries to themselves, their fellow workers , and conserve
material and equipment resources. Each employee will :
A. Promptly report to his/her supervisor all accidents and injuries
occuring within the course of his/her employment.
B. Cooperate with and assist in investigation of accidents to
identify correctable cause and to prevent reoccurrence.
C. Promptly report to his/her supervisor all unsafe actions , prac-
tices, or conditions observed.
D. Become familiar with and observe approved safe work procedures
during the course of his/her work activities.
E. Keep work areas clean and orderly at all times.
F. Avoid engaging in any horseplay and avoid distracting others.
G. Obey all safety rules and follow published work instructions.
H. Wear required protective equipment when working in hazardous
operation areas.
I. Wear shirts at all times.
J. Wear seat belts when operating any County vehicle, unless per-
sonal safety dictates otherwise.
SAFETY PROGRAM METHODS
4.1 Each of the following safety methods share an important part in the
overall safety program. Omission of any part will mean that even
minimum accident prevention cannot be obtained.
4.2 SAFETY INSPECTIONS - Safety inspections will be conducted on a formal
basis, at least monthly, by each department head or his/her representa-
tive. (See enclosure 5) Informal inspections should be made at a
frequency to assure that hazards are kept at a minimum and safe work
practices are enforced.
4.2.1 Emphasis should be placed upon condition of facilities ,
equipment, and machines as well as implementation of the
overall program such as :
A. Good housekeeping.
B. Use of prescribed protective equipment.
C. Compliance with published department work rules .
D. Qualification of drivers and condition of vehicles.
E. Proper storage of flammable liquids and maintenance of
fire fighting equipment.
F. Proper guarding of open pits , ditches , tanks, etc.
G. Proper maintenance of electrical equipment, power
tools, and hand tools.
H. Administrative compliance with this manual and other
pertinent directives.
4.3 JOB SAFETY TRAINING - No supervisor will assume that a newly hired,
newly assigned, or reassigned employee clearly knows all the job
safety procedures. The employee must be trained. It is the direct
supervisor's responsibility to properly train all subordinates.
4.3.1 Training must be accomplished on a continuing basis.
Therefore, the older employee must be re-trained through a
series of follow-up instructions and/or training periods.
4.4 ACCIDENT INVESTIGATION AND REPORTING - Investigation of any accident
is an invaluable tool in controlling losses. Each accident must be
considered a total loss unless its true cause is objectively determined
and all contributing deficiencies are corrected. Investigation,
recording, and corrective follow-up of each accident can be time
consuming, but are important if the cause is to be successfully
eliminated. (See enclosure 6)
4.4.1 Vehicle Accidents : Each accident involving a County vehicle
will be investigated by the supervisor of the person in-
volved and reported on an "Accident and Damage Report" .
(Enclosure 11 )
A. Employee completes the Accident and Damage Report and
submits to his supervisor within 24 hours after oc-
currence. If injury is involved, immediately call the
Department of Finance and Administration.
B. When damage exceeds $250, employee also completes the
State FRA Report (Enclosure 9) , and submits to his
supervisor within 24 hours after occurrence. If damage
exceeds $1 ,000 call the Department of Finance and
Administration within 1 day.
C. Supervisor reviews reports with employee and completes
the "Supervisor' s Investigation Report". The super-
visor then submits the reports to the department head
with recommendation for disciplinary action when
necessary.
D. Department head reviews reports with the supervisor and
enforces disciplinary actions.
E. Department head obtains two written estimates of damage
(one estimate may be from the County Shop) . The
department head sends the Accident and Damage Report
(along with estimates for repair) and the State FRA
Report to the Department of Finance and Administration.
These reports must be submitted to Finance within four
days of occurrence. The Supervisor's Investigation
Report is submitted to the Personnel Department.
F. The Department of Finance submits the State FRA Report
to the State Department of Revenue.
G. The Department of Finance submits the "Accident and
Damage Report" to our insurance adjusters, Gallagher-
Basset Insurance Service, with copies to the Safety
Manager and County Attorney when appropriate.
H. After Gallagher-Bassett have completed their investigation,
they will contact either the Finance Department or the
department directly involved. At this time they will
give approval to have the repairs made and the appro-
priate estimate that should be followed.
I . It is the responsibility of the department head to
assure that:
1 . the vehicle is taken to the proper place for
repairs.
2. repairs are made properly and vehicle is in
acceptable condition after repairs are made.
3. all bills for repair of the vehicle are submitted
to the Finance Department.
4.4.2 Personal Injury Accidents: Every on the job personal
injury or accident will be investiaged by the supervisor of
the person involved as soon as possible after it has
occurred.
A. Employee completes the Worker' s Compensation Form and
submits it to his supervisor immediately.
B. The supervisor reviews the report with the employee
and completes the "Supervisor' s Investigation Report" .
The supervisor then submits the reports to the department
head with recommendation for disciplinary action when
necessary.
C. The department head reviews the reports with the super-
visor and enforces disciplinary action when necessary.
D. The department head then forwards reports to the
Safety Officer.
4.5 SAFETY DISCIPLINE - Corrective action will be taken when any person :
A. Violates policies which are directly associated with saving lives
or preventing injuries.
B. Causes injury to himself or others.
C. Destroys or damages equipment.
D. Violates safe work rules.
E. Disregards traffic regulations.
F. Demonstrates an attitude of indifference or defiance.
4.5.1 When a violation occurs, other than a vehicle accident, the
respective department head will take whatever disciplinary
action is required.
4.5.2 In the event of a vehicle accident, department heads will
impose disciplinary action (when required), and submit
report of that action with the Accident & Damage Report, as
well as to the Safety Officer.
4.5.3 Disciplinary actions resulting from vehicle accidents will
be monitored by the Safety Officer, and in cases where
little or no action is taken, the department head will be
required to justify, upon query, his actions to the Board of
County Commissioners .
A. When any disciplinary action is taken resulting in a
restitution or suspension without pay, the monies
received will be forwarded to the Office of Finance &
Administration for deposit into the IGS - Insurance
Fund.
OCCUPATIONAL ILLNESS AND INJURY CONTROL
5.1 In addition to the methods cited in Chapter 4, there are several steps
which may be taken to reduce the possibility of occupational illness
and injuries.
5.5.1 Physical Examinations will be required in accordance with
the Personnel Policies Manual .
5.2 FIRST-AID TREATMENT FOR SICK OR INJURED EMPLOYEES - Significant in-
juries or illness shall be reported and the supervisor will send the
injured employee to seek first aid or medical treatment from a doctor.
5.2.1 The Engineering Department will develop and maintain a list
of doctors in small towns and clinics in the County for use
in emergencies. Radio procedures will be established so
that injuries to employees in remote areas of the County can
be handled as efficiently as possible.
5.2.2 If the employee has seen a doctor and he considers the
employee capable of returning to regular work, the employee
will be allowed to do so. If the employee is considered to
be incapable of full job performance, the employee may have
job duties reassigned that can be performed properly and
safely. The employee will be required to have the Weld
County Medical Work Release form completed and signed by
his/her doctor.
5.2.3 The family of an employee who is severely ill or injured
shall be notified promptly by the department head.
5.2.4 The Safety Officer shall be notified immediately by the
department head of all disabling and probable disabling
injuries.
5.2.5 The Board of County Commissioners will be notified imme-
diately of all deaths.
5.3 EMERGENCY MEDICAL TREATMENT - In the event of a serious injury re-
quiring immediate medical treatment, first-aid will be administered as
necessary and an ambulance called. The facility nearest the accident
scene shall be used.
5.4 INTERACTION OF MEDICATION - An employee taking strong or multiple
medication which causes dizziness , blackouts , drowsiness , double
vision, impaired judgment or other abnormal reactions will not attempt
or be allowed to work until the effects of the medication have dissipated.
If multiple medication affects the individual 's ability to act and
perform normally, the individual will be required to consult with his
physician.
5.4 INTOXICATION OF EMPLOYEES - An employee reporting to work who is
obviously under the influence of alcohol or drugs will be suspended
immediately until a thorough investigation is completed by his super-
visor. Upon evaluation of the facts and confirmation of work rule
violations, the employee may be dismissed in accordance with personnel
policies.
5.5 EMPLOYMENT DURING ABSENCE FROM DUTIES - An employee who is absent from
his duties because of illness or injury, whether his status is disa-
bility leave, accident compensation time, or leave-without-pay, shall
not work outside his County employment.
5.6 PERSONAL PROTECTIVE EQUIPMENT - Designation and use of protective
equipment for all jobs which have an inherent injury potential will be
specified by the supervisor involved. Detailed specifications for the
design, purchase, and use of all protective equipment will be coordi-
nated by supervisors. Employees will be fully accountable for the use
of specialized protective equipment provided by the employer.
Protective Equipment Hazard
Hard Hat Falling objects , electrical
conductor, etc.
Goggles/face shields Flying debris, welding sparks
Ear plugs Prolonged exposure to noise
exceeding sound tolerance
levels.
Gas masks/self-contained Toxic or abnormal atmosphere
breathing apparatus conditions.
Protective clothing: gloves, Lacerations, abrasions, bumps,
aprons, leggings, shoes & full suits heat, nails and melted metals.
Reflective/bright vest Working around traffic.
5.6.1 When the use of personal protective equipment has been
specified for hazardous work, its use will be mandatory.
Supervisors will be held accountable for employees allowed
to work without compliance.
5.7 PROPER DRESS FOR WORK - Employees will wear clothing suitable to the
job performed. For example: around machinery, hot or injurious
substances, sunburn, or other harmful agents, employees with long hair
will wear a cap or net. In toxic atmospheres employees will be clean
shaven so the mask contacts the face. Employees working in hazardous
areas will not wear tennis shoes, loafers, platforms or sandles, and
are encouraged to wear safety-toe shoes on jobs where there is a
hazard from dropping equipment or materials.
5.8 HARD HATS REQUIRED - The wearing of safety hard hats will be man-
datory for Road and Bridge Department employees. Hard hats are not
required while in a vehicle or equipment with a closed cab; however,
they are required to be on when out of the vehicle or cab. This
directive does not apply to Equipment Services Division employees working
at the shops.
5.8.1 Hard hats will be furnished by the County.
5.8.2 Failure of any employee to comply with this directive could
result in disciplinary action in accordance with the County
personnel procedures.
RECORDKEEPING
6.1 EMPLOYEE FILES - A file will be kept by the Personnel Department on
each County employee. All matters pertaining to accidents , medical or
disciplinary actions will be sent to the Personnel Department.
6.2 SAFETY COMMITTEE MEETING MINUTES - Copies of minutes will be kept by
the committee chairman, the Safety Officer, and department repre-
sentatives.
6.3 INSPECTIONS - All department heads are responsible for inspection
reports on their areas.
FLEET SAFETY
7.1 DRIVER SELECTION - Driver selection is done by the department super-
visor, Personnel Director, and the Safety Officer.
7.1 .1 County vehicle driver qualifications :
A. A valid Colorado driver' s license of the proper class.
B. A clean traffic record.
C. Passing of an eye test.
D. Successfully passing of a road test administered by the
supervisor or a qualified operator. (See Enclosure 12)
E. Understands that seat belts are to be used while
operating County vehicles.
F. Successfully completes the County's defensive driving
course on an annual basis.
7.2 PREVENTIVE MAINTENANCE - Operators of County vehicles will perform
checks before and after the operation of a vehicle. Checks include
tires, gas, oil , radiator, windshield (wiper and washer) , brakes (hand
and foot), and all safety equipment. The Equipment Services Manager
will maintain records on all vehicles to ensure identification of
required maintenance. Fire extinguishers will be provided and mounted
in all County vehicles by the Equipment Services Manager, and will
be checked out during the regularly scheduled preventive maintenance
inspection.
EMERGENCY PROCEDURES
8.1 In cases of fire pull "Red Fire Alarm" located in various parts of the
building.
8.1 .1 Call operator for assistance in reporting to Fire Department
or Sheriff's Department of a bomb or fire situation.
8. 1 .2 Notify Buildings & Grounds for assistance in fire situa-
tions.
8.1 .3 Exit from the building will be in accordance with Emergency
Evacuation Plan as posted in each office and in the hallways.
8.1 .4 All County buildings are required to develop, post and train
all building occupants in their emergency evacuation plan.
A copy of each plan will be approved and maintained in the
Personnel Department.
8.2 BOMB THREATS: When a bomb threat or report is made, attempt to get
as much information as possible. The following questions should be
asked:
A. Where is the bomb?
B. When is it to go off?
C. Name of person reporting.
D. Telephone number of person reporting.
E. Who set the bomb?
F. Listen for background noises.
8.2.1 If possible, try to get another employee on the line to
monitor the call . This will allow one person to take action
while the other gathers information. Try to write down
exact wording of caller. Be sure to note the time of the
call .
8.2.2 The following notifications should be made as quickly as
possible:
A. Department Head (if possible)
B. Sheriff' s Office
C. Security (if during their working hours)
D. Maintenance
E. Communications Center
1 . The following advisement will be made by the
Communications Center over the public address
system: "A bomb threat has been received for
this building. Anyone desiring to leave may do
so at this time."
8.2.3 Upon notification, each person should visually check their
work area. If anything unusual or out of the ordinary is
observed, DO NOT TOUCH it. Notify your department head. A
search command center will be established in the Communi-
cations Center of the County Complex Building.
8.2.4 The Command Center will be manned by a County Commissioner
(if available) , the ranking officer of the Sheriff's Office,
and any other department head wishing information. All
information and press releases will be made through the
personnel of the Command Center.
8.2.5 The Command Center should be notified of any findings. Em-
ployees will be allowed to exist the building, if they wish,
during the building search. The Communications Center must
be manned during this time. If Communications Center employees
wish to leave the building, the Director or Assistant Director
will operate the Center. Mandatory evacuation orders may
be made by any County Commissioner during this time.
8.2.6 If an explosive device is located, the building will be eva-
cuated immediately upon orders of the Sheriff or the ranking
deputy present, according to building fire evacuation plans.
The Communications Center will only be evacuated if the device
is so located as to cause damage inside the immediate area.
The Communications Center will institute their procedures
for emergency operation outside the building, if evacuation
is ordered.
REMEMBER: Do not touch anything which is unusual in your
area. Report anything which you cannot account for in your
department. If you find or see an explosive device, leave the
area quickly and close all doors behind you.
NOTE: This procedure is written for the entire Complex.
Each Department may initiate specific procedures inside
that department to elaborate on specific assignments. The
Sheriff's Office is available to assist with these pro-
cedures on request.
GENERAL SAFETY RULES
9.1 PROTECTIVE CLOTHING OR EQUIPMENT - Wear special protective clothing
when specified, such as: gloves , body protection, face protection,
safety shoes, safety glasses, hard hats, etc.
9.2 HOUSEKEEPING - Keep equipment, tools , materials and work areas clean
and orderly.
9.3 MACHINE GUARDING - Be sure that all drives, transmissions, and re-
volving parts are guarded.
9.4 MOVEMENT - Walk, never run. Use handrails on stairs. Be cautious
when approaching swinging doors, corners, congested areas.
9.5 LIFTING - When lifting bend the knees or get help with heavy loads.
9.6 "HORSEPLAY" - An act in jest can end in disaster.
9.7 FIRE AND EMERGENCY PROCEDURES - Know what to do, what action to take,
where to go.
9.8 REPORT ALL INJURIES - Report all injuries to your supervisor.
9.9 HAND TOOLS - Regularly check the condition of all hand tools.
9.10 PORTABLE POWER TOOLS - All portable power tools must be grounded or
double insulated.
9.11 SMOKING - Obey all smoking regulations.
9. 12 SEAT BELTS - All drivers will wear seat belts while operating County
vehicles and will be responsible to insure that all passengers in
the vehicle have fastened their seat belts while the vehicle is in
motion.
PERSONAL INJURY/ACCIDENT REPORTING
SYSTEM
Employee Injury
or Accident
First report of injury/accident investi-
gation completed by Supervisor.
•
CETA report County Reports
(*) reviewed by (*) reviewed by
Exec. Dir. Department Head
gin '
it
County
Personnel Department 3 copies of 1st report of injury.
Copies of 1st report of injury/accidentWorkman's Comp.
P P Carrier
investigation report.
Safety
Director
Monthly Report.
Board of
County Commissioners
* Disciplinary action may be taken if necessary.
VEHICLE/PROPERTY DAMAGE REPORTING
SYSTEM
Accident or Property
Damage
Employee completes Accident/Damage report
and State FRA (if cost exceeds $200) .
Immediate
Supervisor
Review Reports and recommends what action
should be taken.
Department
Head
Department Head reviews and signs report.
(*)
Finance State FRA (must complete
& within 10 days of accident) .
Administration
Copies of Accident/Damage Report to all
the following.
Safety County State
Director Attorney Gallagher Dept.
Bassett of
Revenue
*Disciplinary action may be taken if necessary.
FIRE INSPECTION CHECK LIST
LOCATION
DATE
INSPECTOR TIME START COMPLETED
YES NO N/A
1. Sprinklers
a. Sprinkler valves accessible & locked open.
b. No leaks, corrosion, or other defects noted. —
c. All sprinkler heads unobstructed. —
d. Caps in place on the fire department pumper —
connection.
e. Monthly alarm & valve test. —
2. Fire Alarms
a. Fire alarm boxes accessible.
b. All alarm boxes tested monthly. —
c. Alarm horns/bells audible in all areas. —
d. Alarms connected to fire/answering service. —
e. Automatic heat/smoke detectors properly placed —
& free of covers, etc.
3. Fire Doors
a. Doors in good operating condition.
b. Doors unobstructed.
c. Doors kept closed.
d. Doors adequate in width for easy movement
e. Electric door closers in operating condition.
f. Fuse links not used to hold doors opens.
4. Fire Extinguishers & Hose Stations
a. All employees familiar with location & opera-
tion of extinguishers.
b. All extinguishers unobstructed. —
c. Proper extinguisher location. —
d. All unapproved/obsolete extinguishers removed. —
e. Weekly visual and monthly recorded inspections
of extinguishers with annual servicing.
f. Cabinet doors on hose stations operate properly. —
g. Hose in good condition & nozzles in place.
h. All hoses re-hung annually. —
5. Catastrophe Planning
a. Sounth the building fire alarm/call fire dept.
b. Evacuate building. —
c. Close the door to the affected area. —
d. Notify staff. —
e. Search building/close all doors to affected area. —
6. Smoking
a. Safety type ash trays.
b. Smoking regulations enforced. —
c. NO SMOKING signs posted. —
d. Safety type metal waste baskets used in smoking
areas.
FIRE INSPECTION CHECK LIST
YES NO N/A
7. Heating and Cooking Equipment
Heating
a. Annual inspection of equip.
b. All repairs made by certified person.
c. Only trained personnel operating equip.
e. Combustion safeguards in accordance with state &
local codes.
f. Combustible storage kept out of boiler & furnace
room.
Cooking
a. Annual inspection of equipment.
b. Fixed extinguishing system serviced (semi-annually) . _
c. Manual & automatic shut-offs checked.
d. Vapor globes on lights in hood.
e. Ducts over cooking equip. cleaned.
f. Filters over cooking equip. cleaned.
8. Electrical Hazards
a. All wiring completed by licensed electrician. _
b. All equipment "UL" listed.
c. All electrical equipment grounded.
d. All spiced cords removed.
e. Proper size fuses in use.
f. Extension cords prohibited.
g. All light cords in the open.
h. Annual inspection of all cords, outlets & switches _
General
a. Combustibles kept away from heaters.
b. Combustibles not stored in boiler room.
c. Waste materials stored in proper containers.
d. Waste materials emptied on each shift.
Other Hazards - Suggestions
a. Lint cleaned from laundry dryer daily.
b. Lint cleaned from laundry room overhead pipes.
c. Battery powered emergency lights tested monthly.
d. Written record of battery testing.
e. Emergency generator tested weekly - z hr. test.
f. One fire drill per month.
g. Fire drill records up to date. T
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