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RESOLUTION
RE: APPROVAL OF SECOND AMENDED WELD COUNTY COMMUNICATIONS ADVISORY BOARD
BY-LAWS.
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado Statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the second amended Communications Advisory Board By-laws have
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O been presented to the Board of County Commissioners of Weld County, Colorado,
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and
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o 3 WHEREAS, the Board has studied same by-laws, as amended, from those
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v244W by-laws adopted by this Board on August 11, 1980 and deems it advisable to
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Oapprove the same.
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NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
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o Weld County that the second amended Communications Advisory Board By-laws
�U attached hereto as Exhibit "A" and incorporated herein by this reference be,
cot and hereby are, approved.
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oy The above and foregoing resolution was, on motion duly made and seconded,
�w adopted by the following vote on the 5th day of March, A.D. , 1984.
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BOARD OF COUNTY COMMISSIONERS
rn2 ATTEST selnall WELD COUNTY, COLORADO
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Ua Weld County Clerk and Recorder OL A
Wr,4 and Clerk to the Boar Norman Carlson, hairman
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J. •ue e Johns Pro Tem
^4\1 1 rp y Cpanty Clerk A t tte App,oved as io form: Gene Brantner
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Ch c Carlson
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Pohnzest 797,4S-
Martin
840869
N- 9 416
EXHIBIT "A"
WELD COUNTY COMMUNICATIONS ADVISORY BOARD BY-LAWS
Many of the law enforcement, fire, and Emergency Medical Services (EMS) radio
systems in Weld County are being replaced and upgraded in connection with the
Colorado State Division of Criminal Justice Program.
As a result of this program, it has become apparent that an urgent need exists
O to develop and implement a county—wide radio network. In connection
co therewith, to develop and implement rules, procedures, and guidelines for the
use of such a network.
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Therefore, a Board, which is representative of the users of the network, is
created to deal with these matters.
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a W ARTICLE I: BOARD
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A. NAME AND PURPOSE
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no 1. The Weld County Communications Advisory Board is hereby
created to advise in the development and maintenance of a
county—wide emergency radio network and in connection
m therewith, to develop and implement rules, procedures and
guidelines for use of such network or channels.
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M E 2. The Board shall also serve as liaison to any other law
enforcement, fire and EMS agencies of the state, other
00 5 public safety organizations, and any other organizations
c w deemed necessary in telecommunications planning.
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r-1 B. MEMBERSHIP
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1. The Board shall consist of eleven voting members. In
order to ensure county—wide representation, the membership
N N should be representative of each user of the system.
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W fi4 a. The incorporated municipalities are divided into four
zones, with a police chief to be selected from
existing Police Departments from each zone to
represent the corresponding municipalities. The
zones are established as follows:
Zone 1: Ault, Windsor, Johnstown, Milliken, Pierce,
Nunn, Severance.
Zone 2: LaSalle, Evans, Kersey, Eaton, Garden City,
Grover, Keota, New Raymer, Rosedale.
Page 1 of 7
Zone 3: Ft. Lupton, Lochbuie, Platteville, Gilcrest,
Hudson, Keenesburgh.
Zone 4: Erie, Firestone, Frederick, Dacono, Mead.
b. The fire districts will be divided into three zones,
O with a representative of the district or department
co o U (preferably a fire chief) to be selected from each
zone to represent the corresponding districts or
M O departments. The zones are established as follows:
Zone 1: Ault-Pierce Fire Department,
0 W Windsor-Severance Fire Department, Eaton Fire
o x Department, Johnstown Fire Department, Evans Fire
m W Department, Kersey Fire Department, Gilcrest Fire
Department, Galeton Fire Department, Platteville Fire
ODepartment.
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Zone 2: Longmont Rural Fire Department,
Frederick-Firestone Fire Department, Dacono Fire
o x Department, Erie Fire Department, Ft. Lupton Fire
Department, Nunn Fire Department, Western Hills Fire
a Department, LaSalle Fire Department, Milliken Fire
Department, Hudson Fire Department, South East Weld
m2 County Fire Departments (Roggen, Keenesburgh,
W Prospect Valley) .
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o a Zone 3: This is an at-large representative for fire
m o and can be selected from any one of the fire
c w departments listed in Zone 1 or Zone 2, excluding
those departments that are currently selected as Zone
Z 1 and Zone 2 representatives.
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W a c. The Sheriff will represent the Weld County Sheriff's
a Office as a standing representative.
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N d. The Weld County Ambulance Service Director will
m w represent the ambulance services operation in Weld
County as a standing representative.
e. The District Attorney's Office representative will
represent the District Attorney's Office and the
County Coroner.
f. The Commissioner Coordinator of Communications
Services will be the Chairman of the Advisory Board
and will represent all other county agencies.
Page 2 of 7
g. The Director of Communications, the Director of the
Information Services Agency and a representative from
the Weld County Department of Engineering shall be
non-voting, standing members of the Advisory Board.
C. TERMS OF APPOINTMENTS
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o U 1. Non-standing voting membership on the Board shall be for a
term of three years and in compliance with provisions of
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U the Weld County Home Rule Charter Sec 16-8(2) .
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o 3 2. All appointments for non-standing voting memberships will
o a be made by the Board of County Commissioners and all Board
m W members shall continue in their office until their
successor is appointed.
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3. Whenever a vacancy, other than routine expiration of
appointment, arises on the Board due to resignation,
o a death, or for any other reason, the secretary will notify
in writing the Board of County Commissioners and request
oo aoo that another member be appointed to serve out the
remainder of the unexpired term. Nominations for this
o H appointment shall be made by the Advisory Board to the
el el W H Board of County Commissioners.
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P4 co m W D. MEMBER ABSENCE
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1. Whenever a non-standing member of the Advisory Board fails
to attend two consecutive regular meetings during the
U a current year or has three unexcused absences in a year, at
W the Board's request, the secretary will submit to the
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member a written memorandum of the attendance record of
N et, said member at least 48 hours prior to the next regularly
4-1 o r' scheduled meeting. The member's appointment to the
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Advisory Board shall be deemed terminated if no written
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response is received by the next regularly scheduled Board
meeting. If the member responds, in writing, he shall
have opportunity at the regularly scheduled meeting to
present evidence as to why he has failed to meet
attendance requirements and the Advisory Board shall then
either dismiss the matter, terminate his membership, or
continue for further consideration. The Board of County
Commissioners will be notified of the action within seven
(7) days and the procedure for appointment of a new member
shall commence according to the procedures as set forth
under Section C.3. of these Bylaws.
The terminated member may request, in writing, within
seven (7) days of the decision of the Advisory Board, that
Page 3 of 7
the matter be considered in a hearing de novo by the Board
of County Commissioners. The terminated member and
representatives of the Advisory Board shall have the
opportunity to present evidence and question witnesses in
a hearing before the Board and the Board shall announce
its decision whether or not to affirm, overrule, or remand
to the Advisory Board for further evidence at the
o 0 conclusion of the hearing or within a reasonable time
0 thereafter. The decision of the Board of County
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Commissioners shall constitute final administrative
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o W E. OFFICERS
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• w 1. The Chairman will be the Commissioner Coordinator of
aS Communications Services.
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2. The Board shall elect from its own members one
Vice-Chairman. Term of office shall be for one year.
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3. In the absence of the Chairman, the Vice—Chairman will act
2 in that capacity.
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4. In the absence of the Chairman and the Vice—Chairman, a
temporary Chairman will be selected by the Board.
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rn 5. A secretary will be appointed by the Board Chairman.
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�U g F. ADDITIONAL OFFICES
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N 1. The Board is empowered to create and fill through election
N such additional offices, from its own membership, as it
[y deems advisable for the proper functioning of its
activities.
G. NOMINATION AND ELECTION OF OFFICERS
1. The nomination and election of annual officers shall be
held during the regular meeting in January of each year.
Each nomination shall be seconded to be placed on the
ballot, and elections shall be written ballot unless there
is no contest for the office.
Page 4 of 7
H. MEETINGS
1. Regular meetings of the Board shall be monthly, excluding
June, July, and August, or as called by the Chairman.
2. Written notice of all regular meetings will be mailed so
as to be received by members at least one week prior to
the meeting date if possible.
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3. Special and/or Executive Session meetings may be called by
m O the Chairman or upon request of three members of the
U Board. Notice of special meetings is to be by personal
Ca telephone confirmation or personally acknowledged by radio
0 or teletype contact or by mail, provided notice is given
24 hours prior to the meeting date.
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p4. Emergency meetings may be called when deemed necessary by
the Chairman.
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5. A quorum shall consist of not less than six members of the
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Gx Board. A quorum will be necessary at any meeting where
d a the agenda includes:
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m 2 a. Changes in bylaws.
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M E b. Changes in policy and/or procedures.
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m 5 c. Election of officers.
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d. Special or executive session meetings.
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6. The concurring vote of a majority of those present and
U a voting shall be required to report favorably any reports
a or recommendations to the Board of County Commissioners.
N .-i Votes to abstain shall neither be considered a "yes" nor a
No "no" vote.
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7. Robert's Rules of Order shall prevail to the extent they
are not in conflict with specific provisions of these
Bylaws.
8. Executive sessions shall conform to statute (1973) CRS
29-9-101, PUBLIC MEETINGS.
Page 5 of 7
a. All meetings of any board, commission, committee, or
authority of a political subdivision of the state
supported by law in its activities in whole or in
part with public funds are declared to be public
meetings and open to public at all times, except that
o OO such groups, by majority consent of members present,
o may go into executive session for consideration of
r O documents or testimony given in confidence but shall
not make final policy decisions nor shall any
O resolution, rule, ordinance, regulation, or formal
o W action or any action approving a contract or calling
for the payment of money to be adopted or approved at
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any session which is closed to the general public.
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U b. Any action taken contrary to the provisions of
subsection 1 of this section shall be null and void
and without force or effect.
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a I. DUTIES OF CHAIRMAN
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co z 1. It shall be the responsibility of the Chairman to call all
W regular meetings, set the agenda for the meetings, preside
m E at all meetings, appoint committees, when and as required,
Wand carry out general chairman responsibilities.
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Ga J. DUTIES OF VICE-CHAIRMAN
1. It shall be the responsibility of the Vice-Chairman to
W a assume the duties of the Chairman in his absence. Also,
he shall perform other duties assigned by the Chairman.
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ri N K. DUTIES OF SECRETARY
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1. It shall be the responsibility of the secretary to send
members notices of all meetings, keep minutes of all such
meetings except executive sessions, send copies of the
minutes to the following:
a. One copy each to members of the Board.
b. One copy to the Clerk to the Board of County
Commissioner.
c. Anyone else designated by the Board.
Page 6 of 7
L. COMMITTEE MEMBERSHIP
1. The Chairman of the Board may appoint members of the Board
to committees for special projects or studies. Committees
are authorized to appoint professional or technical
o O personnel to their committees as advisors as required.
o These professional and/or technical personnel need not be
co o members of the Board.
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