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RESOLUTION
RE: APPROVAL OF CONTRACT BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL
SERVICES AND CHILD ABUSE INTERVENTION, INC. FOR CHILD ABUSE
INTERVENTION SERVICES .
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, a contract between Weld County Department of Social
Services and Child Abuse Intervention, Inc. for child abuse inter-
vention services has been presented to the Board of County Com-
missioners of Weld County, Colorado. A copy of said contract is
attached hereto and incorporated herein by reference, and
WHEREAS, the term of said contract is from January 1, 1981
through December 31, 1981, and
WHEREAS, the Board of County Commissioners deems it advisable
and in the best interests of Weld County to approve said contract.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the contract for child
abuse intervention services between Weld County Department of
Social Services and Child Abuse Intervention, Inc. be, and hereby
is, approved.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 3rd day of
December, A.D. , 1980.
7 BOARD OF COUNTY COMMISSIONERS
ATTEST: ` � 44 WELD//COUNTY, COLORADO
Weld County Clerk and Recorder / , �!./�/a(
and Clerk to the Boar- C. W. Ki y₹b (, /¢chairman
rcaxm �C. £ 1
cs
eputy ount C er Leonard L. Roe, Pro-Tem
cl A 5 • D AS TO F RM: ABSENT
Norman Carlson
County Attorney (�Lliro .f
LydI Dun Gar
ARSPNT
June K. Steinmark
SS.
800733
CS 400
j- i//≥ /6 6c DATE PRESENTED: DECEMBER 3 , 1980
CONTRACT
THIS CONTRACT, made this 1st day of January, 1981, by and between the Weld
County Department of Social Services, 315 North 11th Avenue, Greeley, Colorado 80631 ,
hereinafter referred to as the County, and Child Abuse Intervention, Inc. , P.O. Box
945, Greeley, Colorado 80632, hereinafter referred to as the Contractor.
WHEREAS, authority sexists in the Law and Funds have been budgeted, appropri-
ated and otherwise made available and a sufficient unencumbered balance thereof
remains available for payment, and
WHEREAS, required approval , clearance and coordination has been accomplished
from and with appropriate agencies, and
WHEREAS, under Provision of the Federal Social Security Act, Title II : the
U.S. Code of Federal Regulations (CFR),, Title 45, Chapter II, Part 228, et. seq. ,
and other federal rules derived from the aforesaid Social Security Act, the State
secures federal financial participation for information and referral services, and
WHEREAS, the State is authorized to provide social services to individuals
and families under 26-1-111 and 26-2-222, C.R.C. 1973, as amended, and
WHEREAS, those persons eligible for information and referral services are
eligible as provided under Title II of the Social Security Act and in accordance
with the rules of the state including those persons eligible under the service
category without regard to income, and
WHEREAS, provisions of Federal and State Law and Rules and any amendments
thereto require that certain conditions be met in order for County to receive
State and Federal matching funds for purchased services and such conditions must
be continuously met, and
WHEREAS, after making maximum utilization of and coordination with other
public and volunteer agencies providing similar or related services which may
be available without additional cost, County has established that this Contract
is necessary to provide these services and that these services are not available
without cost.
NOW, THEREFORE, it is hereby agreed that in consideration of the mutual
undertakings, promises, and agreements, hereinafter set forth, the County and
the Contractor agree as follows:
1 . Subject to its other provisions, the term of the Cnntract shall be from the
1st day of January, 1981, through the 31st day of December, 1981.
2. This Contract is subject to the provisions of 45CFR228, relevant provisions
of CRS 1973, Chapter 26 as amended, Title XX State Plan as amended, and
relevant State rules and regulations, as the same shall be amended from
time to time.
3. Subject to the terms and conditions set forth in this Contract and
Exhibits A and B attached hereto, incorporated herein by reference and
made a part hereof, the County agrees to purchase for and the Contractor
agrees to furnish to eligible recipients, as determined by the Agent,
the necessary services, hereinafter referred to as "purchased services,"
•
Page 1 of 6 pages
•
as determined by the County and provided for in this Contract.
a. The purchased services to be provided to all eligible recipients
under this Contract are limited to, but need not include, all of
those listed below:
1) Provisions of information on child abuse and neglect to other
agencies, community organizations and educational facilities
• to facilitate appropriate referral and/or their working with
clients.
2) Telephone consultation and referral service to concerned
citizens and troubled parents.
3) Media releases (newspapers and radio).
4) Pamphlet and poster distribution.
See Exhibit B for detailed budget information.
b. The total amount of this Contract is not to exceed$6,opp.pp.
See Exhibit B for detailed budget information.
c. Reimbursement will be for actual reasonable and necessary costs
incurred for services described herein and will be made monthly
upon receipt of a monthly statement of costs submitted by the
Contractor to the County .at the end of each month except that the
total reimbursement for services which the Contractor agrees to
provide for the full period of the Contract is not to exceed
$6,000.00. Costs expended pursuant to this Contract shall be
solely for the cost of the purchased services as provided herein
and other activities which are essential to the management and
support of such services.
NOW, THEREFORE, it is further mutually agreed as follows:
1. DUTIES OF THE CONTRACTOR
1 . Provide necessary services at the location shown as the address of
the Contractor or anywhere within Weld County.
2. Conform with and abide by all State and Federal laws, rules and
regulations, as such may be amended from time to time, and which
shall be binding on the Contractor and control in any disputes
concerning this Contract.
3. Meet the requirements of and maintain all necessary current •
licenses and comply with the rules of the State applicable to
this Contract and otherwise meet State and Federal standards in
order to provide the services specified in this Contract.
4. Abide by all applicable provisions of Title VI and VII of the
Federal Civil Rights Act of 1964 and .regulations of the Department
of Health and Human Services promulgated pursuant thereto.
5. Maintain fiscal books, records, documents, other evidence, accountirc_
procedures and practices which:
Page 2 of 6 pages
a. Sufficiently and properly reflect all direct and indirect costs
of any nature incurred in the performance of this Contract.
b. Shall be subject at all reasonable times to inspection, review
or audit by the County, the State, Federal officials and/or
others authorized in writing by the County. All exceptions of
a monetary nature resulting from such reviews, inspections and
• audits shall be subject to recoupment.
•
c. Shall be sufficient to provide statistical data of a nature
-on a regular basis to produce fiscal statistical reports at
times prescribed by and on forms furnished by the County.
6. Maintain service program records and other evidence as provided on
Exhibit A, Methods of Evaluation For Performance Objectives.
7. The Contractor will obtain, and maintain at all times during the term
of this Contract, a fidelity bond covering the activities of any of
its officers or agents responsible for the implementation and/or
administration of this Contract in an amount sufficient to make
reparations for any wrongful acts, omissions, or other defalcations
of the Contractor.
8. No duties or obligations of the Contractor under this Contract shall
be assigned without the express written approval of the County. Any
subcontracts permitted by this Contract are subject to the require-
ments of 45 CFR part 228. The Contractor is responsible for the
performance of any subcontract.
9. No fees shall be imposed by the Contractor related to services
provided under this Contract.
II . DUTIES OF THE COUNTY
1 . County agrees to:
a. Determine eligible recipients.
1) Those persons eligible for information and referral services
are eligible as provided under Title XX of the Social Security
Act and in accordance with the rules of the state including
those persons eligible under the service category without
regard to income, and including any person who needs information
to utilize available resources and community services to meet
their needs.
b. Report purchased services on the proper document as prescribed by
the County Department of Social Services.
c. Monitor said purchased services for quality and effectiveness at
least every six months in order to determine if established pur-
poses are met.
d. Provide consultation and technical assistance to providers of
purchased services.
III. GENERAL PROVISIONS
IT IS FURTHER UNDERSTOOD BY COUNTY AND CONTRACTOR THAT:
1. All books, records and other documents relevant to this Contract shall
be retained for five years or until a federal audit is completed,
Page 3 of 6 pages
whichever occurs later, after the final payment under this Contract,
and State, Federal auditors and any person duly authorized by the
State shall have full access to and the right to examine any of said
materials during said period.
2.. All applicable Federal and State laws and regulations regarding the
confidentiality of the books, records and documents aforementioned
• will be complied with.
3. The funds used to match Federal monies for use in purchasing services
shall not be Federal funds and nor shall these funds be used to match
any other Federal monies.
4. This Contract may be cancelled or terminated by either the County or
the Contractor during the term of this Contract; however, the party
seeking to terminate or cancel this Contract must give written notice
of its intention to do so to the other party at its address herein-
above stated, at least sixty (60) days prior to the effective date
of cancellation or termination.
5. This Contract contains the entire understanding between the parties
and no modification, amendment, renovation, renewal or other altera-
tion to this Contract shall be deemed valid or of any force or effect
whatsoever, unless mutually agreed upon by the parties and embodied
in writing.
6. It is understood and agreed that in the event State and Federal funds
are not obtained and continued at an aggregate level sufficient to
allow for the purchase of the indicated quantity and quality of
purchased services, the obligations of each party hereunder shall
thereupon be terminated, provided that any formation of this Contract
shall be without prejudice to any obligations or liabilities of either
party already accrued prior to such termination.
7. Incorrect payments to the Contractor due to omission, error, fraud,
or defalcation shall be recovered from said Contractor either by
deduction from subsequent payments or by the County as a debt due tc
the State and the Agent in proportion to the amount paid by each
respectively.
8. In no event shall the Contractor be considered nor act directly or
indirectly as an employee, servant or agent of the County or any of
its agencies, but shall be deemed an independent contractor for all
purposes.
9. The violation of any of the mutual undertaking of agreements, duties,
and/or general provisions of this Contract shall be grounds for terr-
inating the Contract upon sixty (60) days written notice to the other
party. The waiver of any violation shall not be construed as a waiver
of any other or subsequent violation. If the party in violation of
the Contract does not furnish satisfactory evidence of compliance with-
in sixty (60) days, this Contract shall, at the end of such sixty (f3)
day period terminate and only such obligations as have accrued throz7h
the end of such period shall be binding upon the parties hereto.
Page 4 of 6 pages
10. Should Federal audits result in recoupment of funds from Social Services
such total amounts shall be recouped from the Contractor except where
such recoupments are due to improper authorizations by the County.
DISCRIMINATION AND AFFIRMATIVE ACTION
1 . The Contractor agrees to comply with the letter and spirit of the Colorado
Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (24-34-301 , CRS 1973, as amended),
and as required by Executive Order, Equal Opportunity and Affirmative Action,
dated April 16, 1975. Pursuant thereto, the following provisions shall be
contained in all County contracts or sub-contracts.
During the performance of this Contract, the Contractor agrees as follows:
a) The Contractor will not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex,
marital status, religion, ancestry, mental or physical handicap, or age.
The Contractor will take affirmative action to insure that applicants are
employed, and that employees are treated during employment, without regard
to the abovementioned characteristics. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or transfer,
recruitment or recruitment advertisings; lay-offs or terminations; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post, in conspicuous places,
available to employees and applicants for employment, notices to be pro-
vided by the contracting officer setting forth provisions of this non-
discrimination clause.
b) The Contractor will , in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified appli-
cants will receive consideration for employment without regard to race,
creed, national origin, sex, marital status, religion, ancestry, mental
or physical handicap, or age.
c) The Contractor will send to each labor union or representative of workers
with which he has collective bargaining agreements or other contracts or
understandings, notice to be provided by the contracting officer, advisir.;
the labor union or workers' representative of the contractor's committmert
under the Executive Order, Equal Opportunity and Affirmative Action, dated
April 16, 1975, and of the rules, regulations, and relevant Orders of the
Governor.
d) The Contractor and labor unions will furnish all information and reports
required by Executive Order, Equal Opportunity and Affirmative Action of
April 16, 1975, and by the rules, regulations and Orders of the Governor,
or pursuant thereto, and will permit access to his books, records, and
accounts by the contracting agency and the Office of the Governor or hit
designee for purposes of investigation to ascertain compliance with such
rules, regulations and orders.
Page 5 of 6 pages
e) A labor organization will not exclude any individual otherwise qualified
from full membership rights in such labor organizaiton, or expel any sucE
individual from membership in such labor organization or discriminate
against any of its members in the full enjoyment of work opportunity,
because of race, creed, color, sex, national origin, or ancestry.
f) A labor organization, or the employees or members thereof will not aid,
abet, incite, compel or coerce the doing of any act defined in this
Contract to be discriminatory or obstruct or prevent any person from
complying with the provisions of this Contract or any order issued there-
under, or attempt, either directly or indirectly, to commit any act
defined in this Contract to be discriminatory.
GENERAL
1 . The laws of the State of Colorado and rules and regulations issued pur-
suant thereto shall be applied in the interpretation, execution and
enforcement of this Contract. Any provision of this Contract whether
or not incorporated herein by reference, which provides for arbitration
by any extra-judicial body or person or which is otherwise in conflict
with said laws, rules and regulations, shall be considered null and void.
Nothing contained in any provision incorporated herein by reference
which purports to negate this or any other special provision in whole or
in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the
remainder of this Contract to the extent that the Contract is capable
of execution.
2. The signatories hereto aver that they are familiar with 18-8-301 , et. sec. ,
(Bribery and Corrupt Influence) and 18-8-401 , et. seq. , (Abuse of Public
Office) , C.R.S. 1973, as amended, and that no violation of such provisiors
is present.
3. The signatories aver that to their knowledge, no state nor county employee
has any personal or beneficial interest whatsoever in the service or
property described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first above written.
WELD C N4'Y DEPARTMEI4T OF SOCIAL SERVICES CONTRACTOR
By: PlS. r�/ POSITION .t ,
Dire r �a
ATTEST: !� BOARD OF COUNTY COMMISSIONERS
U WELD COUN�'Y#C0;4 pp
Weld County Clerk and Recorder and By: Ste/ �
Clerk to the Board Chairman
By:
ty County C1e ,
Page 6 of 6 pages
EXHIBIT A
NARRATIVE AND OBJECTIVES
FOR
COMMUNITY EDUCATION AND AWARENESS PROGRAM/CHILD ABUSE AND NEGLECT
Child Abuse Intervention, Inc. will continue to promote awareness and understanding
of the problems of child abuse and neglect among both the lay and professional
community of Weld County. A particular focus of activities during 1981 will be
the recruiting and training of additional lay volunteers to work within the
community. Included below are specific objectives for 1981 along with actual
figures for the first six months of 1980. 1981 Jan.-June 1980
1. In-services for school faculties 30
2. In-services for other professional 40 13
groups
3. Lectures for classes (public 50 26
schools, UNC, Aims)
4. Programs for community groups 50 15
5. In office consultation 75 25
6. Telephone consultation 125 58
7. Newspaper articles 25 6
8. Radio spots 10 4
9. Pamphlets produced & distributed 20,000 10,000
10. Posters produced 500 400
11. Posters distributed 300 200
12. Responses to any other educational/awareness requests from the community.
13. Maintenance or improvement of achieved level of child abuse and
neglect reporting.
14. Workshops for Lay Therapy Volunteers 3 0
*Note: The number of objectives completed for the first six months of 1980 reflect
in part the time taken for training of an additional unskilled staff member.
Because this training is now completed, the set objectives for 1980 & 1981
will be more easily attained.
METHODS OF EVALUATION FOR PERFORMANCE OBJECTIVES
The following methods listed below will be used for monitoring and evaluating
the success of the purchase of services agreement for community education and
awareness on child abuse and neglect:
1. A monthly report submitted to the Weld County Department of
Social Services with the pay voucher. (See attachment).
2. A review of monthly reports maintained in the child protection
unit in terms of statistical data regarding; referral sources,
number of referrals, and types of referrals.
3. A random sample of selected schools by the Weld County Department
of Social Services for evaluation of the education and input by
the child abuse coordinator.
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Attention: Harvey Green, Treasurer
Dear I•lr•. Green:
Ilr•nrc. be advised that effective November 16, 19718, coverarc has
been pineed t.lrr'oul'h the United States Fidelity and Guaranty Company
for a E10,000 Currrcrcial Blanket pond covering the personnel and opera-
tion of the Child Abuse Intervention Inc. I discussed bond forms and
• pr•r:miurr with the" company underwriter, and as I told you on the telephone,
it would appear that the annual premium for a C10,OO0 Cori::ercial Blanket
rend will only be about 06.00 more than the premium would be for a $5,000
Sch.:du]e 1'osiLion Bond.
As noon as the bond has been received, we will deliver it to you.
In the mean time, coverage has .been effected.
•
Yours very truly,
11AR'ITi1.S & glli: AGENCY 1•
ISY Dow:m 11. dot
11011:O c
EXHIBIT B
Fiscal Year:
Jan. - Dec. 1981
CHILD ABUSE INTERVENTION, INC.
PROPOSED BUDGET - 1981
PUBLIC SUPPORT AND REVENUE
Contributions $9,000
Fees & Grants from Gov. Agencies
Title XX 6,000
City of Greeley 2,033
United Way 8,000
Fund Balance at Beg. of Year 3,100
Investment Income 330
Total $28,400
EXPENSES
Salaries $23,700 (2 staff)
Employee Benefits 65
Payroll Taxes 80
Professional Fees 150
Supplies 350
Telephone 1,100
Postage & Shipping 200
Printing & Publications 600
Travel 1,503
Conferences, Etc. 500
Specific Assistance to Individuals 70
Membership Dues 30
Misc. 55
Total $28,400
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