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THIRD QUARTERLY REPORT
WELD COUNTY JAIL
INTAKE/CLASSIFICATION UNIT
800599
COLORADO DIVISION OF CRIMINAL JUSTICE
SUBGRANT FISCAL REPORT
FORM 8R
"'Rubgrantee Project Number Date
..eld County, Colorado 79-10C-(1 )-C2-23 July 14, 1980
Project Title Type of Report Report Sequence
Intake Classification Progress IXXXI Final I I 3
Project Duration Report Period
From 10/1/79 To 9/30/80 10/1/79 to 12/31/80
AWARD STATUS Federal Subgrantee Buys-In Other State TOTAL
Match Funds
Award 49,500.00 13,750.23 2.750.00 66.000.93
Cash Received 20,500.00 72947.88 • 2.750.011 3f.197.88
Balance 29,000.00 5,802.35 -0- 34.802.35
•
FOR DIVISION OF CRIMINAL JUSTICE USE ONLY
J.E. # FY DATE FUND ACTION CODE AGENCY # ABL ORG. UNIT
K85 1001 32 00
c.XPENDITURES
Expend. Expend-
Begin- DCJ itures Expend- . -Unpaid
Approved ninvof Use This tture5 0blig- ' 91G,7
Budget Category Budget ,Quarter AC ' ' Quarter-1762 Ta.Date , ations(1753) Use
jPersonnel 59,569.00 24,783.64 13100 11 ,944,84 36.728.48 6T
Supplies and Oper. 3,071.23 520.63 13200 445.28_ I 965.91 61
, ravel y 475.00 104.00 13300 _ 48.64 152.64 61
t quipment 13400 61
Construction • 13500 i
Consultants 2,884.77 0- 13600 , -0- -p_
C 00000
ITOTAL 66,000.23 25,408.27 19996 12,438.76 37,847.03 .62
AC1772
Federal Share 75% 49 500.00 14,056.12 2 00 _ 9.329 07 28.185 27
platch Share 21% ,13_,.759.23 5,335.73 2 100 2.612 14_ • 7.947 RR' 62
Buy-In
23100 62
Other State
Funds 4%' 2,750.00 1 ,016.33
497.55 41 513.88
'TOTAL 100% 66,000.23 25 408.27 029996012,438.76 61
� 37,847.03 , ,
CASH BALANCE
Cash Balance Beginning of Quarter $ (6,822.54)
Receipts During Quarter $ 12,612. 14
Expenditures During Quarter $ (12,438.76)
Cash Balance End of Quarter - $ (6,649. 16)
I certify that to the best of my knowledge and belief this report is correct and complete
and that all expenditures and unpaid obligations are for the purposes set forth in the
grant award documents.
1 .
Paul Swearengin 1c6-40011 Fvt 441 if
Report Prepared By Phone Project irector s Signature
^:L TWO COPIES OF THIS FORM TO DCJ AND ONE COPY TO YOUR REGIONAL PLANNER BY THE 15TH
DAY OF THE MONTH AFTER THE CALENDAR QUARTER. DUE DATES ARE APRIL 15, JULY 15, OCTOBER 15,
AND JANUARY 15.
• *****SEE INSTRUCTIONS ON REVERSE*****
SIDE BEFORE FILLING OUT FORM
I COL-PAIL DIVISION VISION OF CRIMINAL JUSTICE
SUB_ : " ::� R'JTIVE REPORT 1
Subgrantee: Project Number: Date:
Weld County, Colorado -7-AGE-10C-(1)-CE-119 July 1 , 1980
?roject Title: Type of Report: Sequence Number:
Intake/Classification Unit Progresso Final❑ 3 • _
Project Duration: Report for Quarter Ending:
From 10/1/79 To 9/30/80 Mar❑ June® Se t❑ Dec❑
NOTE: Prepare this report according to the instructions on the reverse side. Requests
for funds may be denied unless this report is complete and filed on time as
required by the Division of Criminal Justice Administrative Guide.
BEGIN REPORT HERE:
•
•
The Classification/Intake Unit is progressing very nicely. The system is functional
and it continues to be improved upon and refined. We have run into the difficulty
of being short staffed, however, as Mr. Maurer, the Counselor III , moved out of
state. This, together with various vacations taken by the Programs Staff has led
to work overloads on the counselors in the Unit. For these reasons, the past quar-
ter has proven to be more of a challenge in the sense that some of the objectives
of the grant were difficult to meet. These will be discussed in more detail later.
However, as previously alluded to, the Classification/Intake system has stabilized
and remained effective. It is not only functioning well for the Classification/
Intake Unit itself, but is also accepted among the security staff. - .
Continue on plain bond pages • n
Sign tu�re of P®r�jrct. Director Sign t re of u o i i Ica
/ f/t//9-7}1f"-_
yped Nam and Title Ty a ame a d i
Cody Wath n Ton Warden
Director of Correctional Programs Finance Director of Weld County
RelO se 2/78. All previous editions are obsolete.
P h
1e.;
1
THE PERFORMANCE OBJECTIVES
1 . "Classify on an ongoing basis an average daily population of approximately 90
to 100 inmates" . We have run into the same types of problems meeting Objec-
tive #1 as before. There have been many instances when inmates are moved by
security because of overcrowdedness, generally on weekends and holidays when
no Classification/Intake counselors are available. These moves are made prior
to the inmates having had a second interview. In addition, there have been
several re-arrests, either of people already in custody, or of people who just
recently got released. When a short time span exists between the original
classification procedure for a given inmate, we do not spend time for another
interview. Another problem in obtaining classification data is due to the fact
that the Classification/Intake Unit has been short staffed. Mr. Maurer left
at the end of April creating a void in an essential position for the rest of
the quarter. In addition, the two remaining Classification/Intake counselors
took periods of vacation for a total of three weeks this quarter resulting in
still more shortages of personnel . Our interns provide much help in classif-
ication, however, they left in June and the new ones were not yet trained prop-
erly to handle classification/intake interviews. These combination of problems
all contribute to the failure to completely satisfy Objective #1.
CHART #1
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
Inmates remaining
longer than 5 days 173 175 60 62 55 177 525
Second Interviews 57 77 51 20 19 90 • 224
Percentage objective
completed 33% 44% 82% 33% 35% 51% 43%
II. "Complete 1200 initial intake interviews" . Initial interviews were held each
morning and therefore, part of a daily schedule. There has been no problem
meeting this objective.
CHART #2
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
# of initial intake
interviews 349 297 129 76 135 340 986
Percentage objective
completed 29% 25% 06% 11% 11% 28% 82%
III . "Provide 200 referrals to community agencies providing post release services" .
With all of the counselors and interns becoming more aware of the available re-
sources in the community, referrals to these agencies are more possible. It may
be noted that the cummulative total is above 100 percent. This is because the
initial figure of 200 referrals was an arbitrary figure. What is important here
is the fact that referrals are being made on a regular basis.
2
CHART #3
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
# of referrals to
community agencies 39 82 26 30 33 89 210
Percentage objective
completed 20% 41% . 13% 15% 17% 45% 105%
IV. Objective number four was deleted prior to the approval of the grant.
V. "To provide pre-release planning to 130 inmates". Again, we are more than meeting
this objective due to the arbitrary figure chosen to accomplish it. The Weld
County Jail has several groups and programs which are a form of pre-release plan-
ning. The figure also includes counseling sessions which deal with helping inmates
plan for their future upon release.
CHART #4
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
Pre-release plan-
ning sessions 66 182 16 65 22 103 351
Percentage objective
completed 51% 140% 12% 50% 17% 79% 270%
VI. "To provide community referrals, such as family counseling, child care, and employ-
ment assistance to the families of 25 inmates". This objective is being met, al-
though there was a drop in the number of community referrals to the families of
inmates as compared to the two previous quarters.
CHART #5
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
Community referrals 20 16 2 5 1 8 44
Percentage objective
completed 80% 64% 8% 20% 4% 32% 176%
VII. "To maintain a comprehensive data base on all persons booked into and incarcerated
here in the Weld County Jail" . The computer is now in and functioning. It will
be only a matter of time before demographic data will be collected on each inmate
upon arrest. In the meantime, the Classification/Intake Unit uses information from
the second interview as well as psychological tests to obtain a comprehensive data
base on each inmate. As stated previously, a total of 90 second interviews were
done during the quarter. We also had 48 inmates complete the tests.
VIII. "To develop and implement a community volunteer program". This quarter was the
first time the Programs Unit had two 40 hour a week interns as well as three part-
timers. The previous quarter found us "staffed" with three part-timers and one
full time intern. However, the 40 hour a week intern was ill for approximately
two and a-half weeks and could not come in. This explains the high increase in
recorded intern hours this quarter. The volunteer is still in college and was not
able to contribute as much of her time as previously.
3
CHART #6
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
# of hours provided
by the interns 666 485 408 382 218.5 1009 2160
# of hours provided
by volunteers 192 237 11 16 7 34 463
IX. "To provide counseling and preparation to those inmates who will be transferred to
the Colorado Department of Corrections from the Weld County Jail and who request
such help" . There were nine requests for counseling from inmates who were sentenced
to the Department of Corrections. All of these requests were answered. In addition,
the counselors held a total of 37 subsequent sessions with these inmates.
CHART #7
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
# of inmates request-
ing counseling N/A 23 3 6 0 9 32
Subsequent sessions N/A 14 7 16 14 37 51
X. "To establish and maintain contact in coordination with state and other county
correctional agencies having similiar interest in the field of classification and
intake services". This objective has been easily met due to the reciprocal aware-
ness between our staff and the various agencies appropriate to our concerns. The
Programs Staff attended a three day conference on Community Corrections which has
opened up the lines of communication even more.
CHART #8
1st Qt. 2nd Qt. Apr. May June 3rd Qt. Cum. Total
# of contacts with
other agencies 127 126 36 48 52 136 389
Percent increase over
baseline data N/A 99% N/A N/A N/A 107% N/A
XI. "To develop inmate involvement in the design and delivery of services offered or
coordinated by the Programs Unit". Inmate Council Meetings continue to be held
twice a month. Problems and concerns are brought up by the inmates at that time
and responded to. In addition, the Inmate Handbooks have been distributed to each
pod (2 per pod) for general use. Among other things , these handbooks provide in-
formation as to what programs and services are available to the inmates as well as
ways they can provide input.
4
XII. "To develop security line staff involvement in evaluation of the services offered
or coordinated by the Programs Unit" . As stated in last quarter' s report, a survey
of the officers in the jail has been conducted. Although useful information was
received from it, the survey was not written in a way in which data could be tabu-
lated easily. Consequently, corrections and improvements need to be made before a
new survey can be given. This may be done at a later time.
The Stress Management Class, also mentioned in last quarter's report, has taken
place and has received affirmative responses from the participating officers.
PROJECT CHANGES
1 . As previously mentioned, the computer system is ready for use. The Programs Unit
will soon be determining what information we want stored in the computer for our
own use. This should reduce our dealings with time-consuming paperwork as well
as facilitate access to important and confidential information.
2. The Programs Unit has continued to meet with the Sheriff on a monthly basis and we
feel that the rapport we now have with the Security Staff in general is improving.
3. The Classification/Intake Unit has changed the format of the observation scale on
the first and second interview forms slightly (see Appendix 1 ). What we have done
is to coordinate the behavioral observation scale with some of the factors on the
CAQ (one of the psychological tests given to the inmates). This provides us with
a base for comparison between the first interviewer's impressions, the second
interviewer's impressions and the actual scores on the CAQ. It is hoped that these
comparisons and evaluations will lead to greater counselor awareness and observation
accuracy of each inmate.
4. A new system has been implemented for the Maximum Security Pod. It is a level system
which requires certain behaviors and accomplishments from the inmate before progres-
sion is allowed. (see Appendix 2) . Each level has more privileges added so that,
once an inmate has successfully ascended to the top level , he can eventually be re-
turned to the general population pods. A review board is held once a week (attended
by the Lieutenant in Security and the inmate's counselor) in which a determination
is made as to the inmate's progress. It is then decided whether or not to advance
the inmate to the next level .
This system has proven to be fairly effective, both as a deterrent to inappropriate
behavior and as a mechanism for shaping desired behavior. The inmates know what
is expected of them and what the consequences will be if they do not comply with
the rules.
5. Classification/Intake interviews are held without the presence of the medical or
security staff. Both of these units have found the interviews to be much too
time-consuming. The counselor interviews the inmate alone and then checks back
with Security and Medical to see if they have any further input. This change is
probably advantageous since the inmate may be more willing to share his problems
and concerns with the counselor without being overwhelmed by the presence of two
other people who were not really interested in being there.
PROBLEMS INCURRED
1 . As previously mentioned, we are once again short-staffed, with the probability
of losing more of the counselors due to moves out of state. For this reason,
it was decided that:
a. An inmate will be seen upon his (or Security's) request. The
counselors had previously scheduled their time to attempt to
see each inmate on their caseload at least once weekly. (A
caseload generally consists of 10-12 inmates). It has been.
impractical to expect that much contact, especially with those
inmates who do not care to see a counselor. For these reasons,
the counselors will spend time with those who request such help.
b. Psychological testing will be given only to those inmates who
request it. Again, the lack of time and personnel factor has
been a problem in trying to test all inmates. Even without
that complication, it is' impossible to test 100 percent of the
inmates; some refuse to take the tests, some do not speak English,
others do not read well enough and some will not be in jail long
enough to warrant the time and effort. Therefore, psychological
testing is presented to the inmates as one of the opportunities
for growth they have available to them while incarcerated in the
Weld County Jail . It is their option.
It is hoped that both of these points can eventually be reinstated
once a full staff is again on board.
2. Security Observation Forms are not being used at all . The purpose of these forms
was to have officer input concerning inmates who were to be moved. It was hoped
that a joint decision could then be made as to where an individual would be moved.
The problems we have run into lies in the fact that officers do not generally stay
on one station in the jail long enough to be able to make a valid observation. We
kept hearing that they didn't feel they knew a particular inmate well enough to
make a judgement, since they had so little contact with him. This concern will
have to be brought up to Security since the change would have to come from them.
3. Because of communication problems, the structural change which was proposed in the
second quarterly report has been held up. We are expecting it to be completed with-
in six weeks.
APPENDIX 1
COUNS!LOR F
INMA,TE'T NI.tT DOB ^rr HT yT
ADD;IESS IN COMMUNITY EM°L OR IN SCHOOL
RACE: CAU MEX NEG OTHER -6 mo (1) No (1)
MEDICAL NEEDS: None Dr. Nurse Other
+ 6 mo.--yr (2) Part time (7l
+ 1 yr (3) Full time (1)
SPECIFIC CHARGES:
SPEAKS ENGLISH: Yes No
INTAKE OBSERVATION SCALE PREVIOUS TIME
(A) 1 . Reserved 1 3 5 7 9 Outgoinn CHARGES INCARCERATED
(B) 2. Not bright _1 3 5 7 9 Intelligent
(YEAR) JAIL PRISON
(0) 3. Emot. unstable 1 3 5 7 9 Calm, staple
(E) 4. Conforming 1 3 5 7 9 Competitive
(H) 5. Timid/restrained 1 3 5 7 9 Assaultive
(I) 6. Self-reliant 1 3 5 7 9 Victim
(N) 7. Genuine 1 3 5 7 9 Manipulative
(D1) 8. Healthy 1 3 5 7 9 Ill/Hypochond
(D2) 9. No death wish 1 3 5 7 9 Suicidal
(D5) 10. Energetic 1 3 5 7 9 Depressive
^(Pa) 11. Trusting 1 3 5 7 9 Paranoid
(Pp)-12. Rule keeper 1 3 5 7 9 Conscienceless •
13. Substance free 1 3 5 7 9 Sub. Abuser
(Sc) 14. Clear thoughts 1 3 5 7 9 Schizoid
15. Normal sexuality 1 3 5 7 9 Sex deviate
16. Stabilizer 1 3 5 7 9 Disrupter
CONCLUSION: B C D MAX
ADDITIONAL COMMENTS
Pod Recommendation: B C D Max Why?
Comments
* Mention Inmate Handbook
rouN«LOR !inF
I'JMRTC' Ni DOB ASF HT WT
ADORES_ IN COMMUNITY FM°L OR IN SCHOOL
RACE: CAU MEX NEG OTHER -6 mo (1) No (1)
+ 6 mo.--yr (2) °art time (9)
MEDICAL NEEDS: None Dr. Nurse Other + 1 yr (3) Full time ('i)
SPECIFIC CHARGES: SPEAKS ENGLISH: Yes No
INTAKE OBSERVATION SCALE PREVIOUS TIME
(A) 1 . Reserved ' 1 3 5 7 9 Outaoino CHARGES INCARCERATED
(YEAR) JAIL PRISON
(B) 2. Not bright _1 3 5 7 9 Intelligent
-(Cr) 3. Emot. unstable 1 3 5 7 9 Calm, stahle
(E) 4. Conforming 1 3 5 7 9 Competitive
(H) 5. Timid/restrained 1 3 5 7 9 Assaultive
(I) 6. Self-reliant 1 3 5 7 9 Victim
(N) 7. Genuine 1 3 5 7 9 Manipulative
(Di) 8. Healthy 1 3 5 7 9 Ill/Hypochond
(D2) 9. No death wish 1 3 5 7 9 Suicidal
(D5) 10. Energetic 1 3 5 7 9 Depressive
(Pa) 11. Trusting 1 3 5 7 9 Paranoid
(Pp)-12. Rule keeper 1 3 5 7 9 Conscienceless -
13. Substance free 1 3 5 7 9 Sub. Abuser
(Sc) 14. Clear thoughts 1 3 5 7 9 Schizoid
15. Normal sexuality 1 3 5 7 9 Sex deviate
16. Stabilizer 1 3 5 7 9 Disrupter
CONCLUSION: B C D MAX
ADDITIONAL COMMENTS
Pod Recommendation: B C D Max- Why?
Comments
* Mention Inmate Handbook
Inmate' s Name Rate
Birthdate Judge Attorney Counselor
Programs: GED Horizons Life Skills Enlightenment Proiect
ARC Trusty _ Bible Study Individual Counseling
AA Testing Chaplain _ Vocational Counseling_
WR Church _ Marriage Counseling
Do 'ou know any inmates already here in jail? Yes No
Who _ Status
Who were you living with before you were brought to fail?
Is your family okay? Yes No Problems:
How far did you go in school :
Do you drink? Yes No What How much How long
Would you like to change your drinking habits? Yes No
Do you use drugs? Yes No What How much _ How iona
Would you like to change your drug habits? Yes No
Have you ever been treated by a psychologist or counselor? Yes No When
Where
Whom Why Duration
Have you ever attempted suicide? Yes No Number of times When
How
What do you do when you are angry or frustrated?
Do you want to make any changes in yourself (personality, character, life)
APPENDIX 2
LEVEL SYSTEM FOR MAX
ADMINISTRATIVE STRUCTURE
Reviews will be conducted on Tuesdays at 0900 (9 a.m. ) .
Personnel to be present at review meetings include the
following:
1 . Security Lt. or other jail officer of
equal or higher rank.
2. 'Counselor for the inmate.
3. Medical representative.
4. Secretary.
5. Inmate in question.
At that time, it will be determined whether the inmate
should be advanced a level , remain the same, or be re-
gressed to a lower level .
The attached form should be completed at this meeting
and made available so that the 3rd floor officer will
know the level and dispensation/treatment to be accorded
each inmate in max.
P.C. 'S in Maximum
People in protective custody will come into Max at
level four. If there is any acting out on their part,
they can decline along the level system as seems appropri-
ate rather than necessarily being moved into the Intake
Pod. Disciplinary procedure takes over at this point.
(ie offense report or incident report) . The intake pod
will be used only for Intake personnel and those unusual
characters who have to be kept completely separate and
yet ought not be locked down.
Housing:
P.C. 's will be housed separately from those who are as-
signed to max by disciplinary procedure. Consideration
should be given to types and numbers of inmates being
housed by level or purpose (e.g. do not put one level I
max inmate in a 3 man room. ) Consolidate if appropriate.
LEVEL SYSTEM FOR MAX
I . a. Lockdown for all but one hour per day for -hams '>>
and/or exercise 0800 (8 a.m. ) to 0900 (9 a.n:. )
b. No cigarettes or matches.
c. Legal phone calls daily during time out. 0800
(8 a.m. ) to 0900 (9 a.m. ) .
d. No visits. (Except for attorney or other court
ordered types of visits)
e. No commissary.
f. One religious book or tract if requested.
g. At least hourly security check.
h. No gym privileges.
TO ADVANCE:
a. Minimum of five days without infraction of any
kind. (including swearing at or bad mouthing
officers, etc. )
II . a. Lockdown 1900 (7 p.m. )to 0700 (7 a.m. ). 0900
( 9 a.m. )to 1100 (11 a.m. ), 1300 (1 p.m.)to1600
(4 p.m. ).
b. One cigarette after each meal .
c. Two personal phone calls per week in addition to
regular legal calls.
d. Two visits per week permitted.
e. Regular commissary up to $5.00 per week.
f. Regular limitations on literature. (4 paperbacks
and 4 magazines)
g. Regular face count security checks.
h. In room or out only according to specifics of
schedule. Room to be locked except when officer
accesses for entrance or exit.
TO ADVANCE:
a. Minimum one week (7 days) without infraction of ant
kind. (CF jail rules)
b. Regular visits with assigned counselor (as sched-
uled) and completion of therapeutic assignments.
(Therapeutic assignments will be reviewed by
LEVEL SYSTEM FOR MAX
Programs Director and Security Lt. to assure
appropriateness. Careful record maintained of
corrective actions for reviews by attorney or
courts, if necessary.
III . a. Lockdown 2100 (9 p.m. ) to 0700 (7 a.m. ) .
b. Maximum of one full pack of cigarettes per day if
requested and purchased through commissary.
c. Regular phone call privileges for max (1 personal
daily if time permits).
d. Regular visitor (1 daily).
e. Regular commissary.
f., Regular literature (4 paperbacks and 4 magazines) .
g. Permission to attend classes, if desired.
h. No gym privileges.
i . Allowed to go in room on request from 0700 (7 a.m.
to 2100(9 p.m. ), for private time.
TO ADVANCE:
a. Minimum one week (7 days) without infraction.
b. Same as level II.
IV. a. Same as level III except full cigarette privileges
b. Lockdown 0030 (1230 a.m. ) to 0700(7 a.m. ) every
night including weekends regardless of T.V. pro-
gramming.
c. Gym privileges with 2nd floor pods at least once
a week for familiarization and reintregration to
second floor.
d. Allowed to go in room at any time during day and
spend private time there.
e. P.C. will be allowed gym time separately.
TO ADVANCE: (return to general population)
a. Minimum of one week (7 days) without infraction.
b. Same as level II.
NOTE: PASSING OF CIGARETTES TO INMATES ON LOWER LEVEL WI'
BE CONSIDERED THE SAME AS "INTRODUCTION OF CONTRA-
BAND."
MAX LEVEL SYSTEM
For Disciplinary Boards
Disciplinary review board have the perogative to place
individuals in G Max, should they deem the incident seriou!
enough. Placement will automatically be at level II
thereby, allowing for, further regression if the individual
continues to act out, or for progress as desired.
At time of movement, level system should be explained
fully. Person doing move should explain. Level system
shall be posted in G Max window. Officer on duty at
time of move is responsible for verbal explanation of
system and explaining the possibility of regression.
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