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Home My WebLink About20001783.tiff RESOLUTION RE: APPROVE FORM OF 2000 MASTER VERSION OF MEMORANDUM OF INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF COORDINATED ELECTIONS AND AUTHORIZE CHAIR TO SIGN ANY NECESSARY DOCUMENTS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the form of the 2000 Master Version of the Memorandum of Intergovernmental Agreement for Conduct of Coordinated Elections between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Clerk and Recorder, and various entities, with terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve the form of said 2000 Master Version of said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the form of the 2000 Master Version of the Memorandum of Intergovernmental Agreement for Conduct of Coordinated Elections between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County on behalf of the Weld County Clerk and Recorder, and various entities be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign any agreements consistent with the form of said 2000 Master Version. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 31st day of July, A.D., 2000. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:AL / I �` <� :arbara J. Ki eyer, Chair Weld County Clerk to the ;ar. s ,4 0�: . J. eile, Pro-Tem Deputy Clerk to the Boa t 47' r 74,4; — > hiy1 ,'Georg4E Baxter '7 APPROVE/6 AS rT- C}} Mi EXCUSED Dale K. Hall £4AttorniY 411 /X-6-4 Glenn Vaad e v ,f 2000-178:3 CR0017 Memorandum of Intergovernmental Agreement 2000 Master for Conduct of Coordinated Elections , hereinafter referred to as "Jurisdiction," does hereby agree and contract with the Board of County Commissioners of the County of Weld, hereinafter referred to as "Commissioners," and the Weld County Clerk and Recorder, hereinafter referred to as "County Clerk," concerning the administration of the November 7,2000, coordinated election conducted pursuant to the Uniform Election Code,of 1992 as amended(hereinafter"Code"t, and the rules and regulations promulgated thereunder, found at 8 C.C.R. 1505-1. This Agrcem,.nt is not intended to address or modify statutory provisions regarding voter registration, or to address or modify the County Clerk's duties thereunder. WHEREAS,the Jurisdiction desires to conduct an election pursuant to its statutory aid hot n or to have certain items placed on the ballot at an election pursuant to its statutory authority, such election to occur via polling place on November 7, 2000, and WHEREAS,the Jurisdiction agrees to conduct a coordinated election with the County Clerk acting as the coordinated election official, and WHEREAS,the County Clerk is the"coordinated election official"pursuant to§ 1-7-116(2), C.R.S., and is to perform certain election services in consideration of performance by the Jurisdiction of the obligations herein below set forth, and WHEREAS, such agreements are authorized by statute at §§1-1-111(3), 1-7-116, 22-30- 104(2), 22-31-103, and 29-1-203, et seq., C.R.S. NOW, THEREFORE, in consideration of the mutual covenants herein, the parties agree as follows: Page 1 of 8 2000-1783 1. The Jurisdiction encompasses territory within Weld County and County(ies). This Agreement shall he construed to apply only to that portion of the Jurisdiction within Weld County. 2. Term ofAgreement: This Agreement is intended only to deal with the conduci of I he November 7, 2000, election. 3. The Jurisdiction agrees to perform the following tasks and activities: a. Conduct all procedures required of the clerk for initiatives, referenda, and referred measures under the provisions of§ § 31-11-101 through I 8 and 22-30-104(4), C.R.S. b. To do all tasks required by law of designated election officials concerning nomination of candidates by petition, including, but not limited to: issue approval as to form, where appropriate, of nominating petition; determine candidate eligibility; receive candidate acceptance of nominations; accept notice of intent,petitions for nomination,and affidavits of circulators;yen 1 y signatures on nominating petitions; and hear any protests of the nominating petitions, as said tasks are set forth in any applicable provisions of']'ii1€ I, Article IV, Parts 8 and 9, § 1-4-501(1), § 22-31-107, C.R.S., and those portions of the Colorado Municipal Election Code of 1965,Article X of Title 31 as adopted by reference pursuant to § 1-4-805, C.R.S. c. Establish order of names and questions pursuant to § 1-5-406 lin. Jurisdiction's portion of the ballot and submit to the County Clerk in final form. The ballot content, including a list of candidates,ballot title, and text, must be certified to the County Clerk no later than 55 days before The election, pursuant to §§ 1-1-110(3) and 1-5-203(3), C.R.S. Page 2 of 8 d. Publish and post notices of election pursuant to § 1-5-205, C.R.S., and include the information regarding the walk-in location address for application or return of absentee ballots as set forth in paragraph 4.c of this Agreement. e. Accept written comments for and against ballot issues pursuant to §§ 1 7-901 and 1-40-125(2)(e), C.R.S. Comments to be accepted must be filed by the end of the business day on the Friday before the 45th day before the clucti �r�. Preparation of summaries of written comments shall be done by the jurisdiction but only to the extent required pursuant to § 1-7-903,C.R.S. The full text of any required ballot issue notices must be transmitted lo and received by the County Clerk no less than 42 days prior to the election. No portion of this paragraph shall require the County Clerk to prepare sum n ar i cs regarding the Jurisdiction's ballot issues. f. Accept affidavits of intent to accept write-in candidacy up until close of business on September 8,2000,and provide a list of valid affidavits reccix ed to the County Clerk pursuant to §§ 1-4-1101 and 1102, C.R.S. g. Publish or post within the jurisdiction any notices or ballots if required in addition to County publications set forth in ¶ 4.b herein which notice may incorporate the County Clerk's notice pursuant to § 1-5-205 (1.2), C.R.S h. Pay the sum of $.75 per registered elector eligible to vote in the Jurisdiction's election as of the final date of registration prior to the November 7, 2O10, election, with a $200 minimum, within 30 days of billing, regardless of whether or not the election is actually held. Notwithstanding the foregoing, for any election which does not involve a ballot issue requiring Article X, Section 20 notices,Jurisdiction shall be liable for$.50 per registered elector eligible to vote in the Jurisdiction's election as of the final date ofregiseration prior to the November 7, 2000, election, with a $200 minimum, plus any Page 3 of 8 additional costs pursuant to 8 C.C.R. 1505-1 § 5.4.2.2. In addition, Jurisdiction shall also reimburse Clerk for payment ofmembers of the Baird of Canvassers, eligible to be paid,the sum of$15 per day pursuant to 1-'f)- 201(4), C.R.S., when the Jurisdiction designates persons for the Board of Canvassers pursuant to¶ 4(g) of this Agreement. If the Jurisdiction cancels the election before its Section 20,Article X notices are due to the County and prior to the County Clerk incurring any expenses for the printing of the ballots, the Jurisdiction shall not be obligated for any expenses. 1 he Jurisdiction shall also be responsible for costs of recounts pursuant to § § I- 10-309, 1-10-303 or 1-11-215,C.R..S.,unless otherwise provided pursuant to § § 1-10-304 and 304.5. Designate an "election officer" who shall act as the primary liaison between the Jurisdiction and the County Clerk and who will have primary responsibility for the conduct of election procedures to be handled by I he Jurisdiction hereunder. j. By approval of this Agreement, any municipality is resolving not to use the provisions of the Municipal Election Code, except as otherwise se/r forth herein or as its use is specifically authorized by the Code. k. Mail notices pursuant to § 1-7-906(2) for active registered electors who do not reside within the County or counties where the political subdivision is located. 1. Carry out all actions necessary for cancellation of an election including notice pursuant to § 1-5-208, C.R.S., and pay any costs incurred by the County Clerk within 30 days of receipt of an invoice setting forth the costs of the canceled election pursuant to § 1-5-208(5), C.R.S. Page 4 of B 4. Duties of County Clerk Agrees to perform the following tasks and activities: a. Except as otherwise expressly provided for in this Agreement, to act as he designated election official for the conduct of the election for the Jurisdiction for all matters in the Code which require action by the designated election official and as coordinated election official. b. Circulate the Article X, Section 20, Ballot Issues notices pursuant to § 1 7- 905 and 906(1),C.R.S.,and publish and post notice,as directed in § 1-5-205, C.R.S. Publication by the County Clerk will only be in the County, leal newspaper and the Greeley Tribune and the designated election official is responsible for any additional notices pursuant to ¶ 3.g herein . c. Provide a place for early voting and application for and issuance of absentee ballots at 1402 North 17th Avenue, Greeley, Colorado, at the office of the Weld County Clerk and Recorder. Early voting shall take place during the hours of 8:00 a.m. - 5:00 p.m., Monday-Friday, starting October 23, 201)0, and ending November 3, 2000. d. Give notice to Jurisdiction of the number of registered electors within the Jurisdiction as of the effective date of cutoff for registration, identify the members of the Board of Canvassers eligible for receiving a fee, and bill i he Jurisdiction. e. Designate a "contact" to act as a primary liaison or contact between the Jurisdiction and the County Clerk. f The County Clerk shall appoint and train election judges and this power shall Page 5 of 8 be delegated by the Jurisdiction to the County Clerk, to the extent requii ed or allowed by law. g. Select and Appoint a Board of Canvassers to canvass the votes;provided that the Jurisdiction, at its option, may designate one of its members and one eligible elector from the jurisdiction to assist the County Clerk in the auney of the returns for that jurisdiction. If the Jurisdiction desires to appoint one of its members and an eligible elector to assist, it shall make those appointments, and shall notify the County Clerk in writing of these appointments not later than 15 days prior to the election. The County Clerk shall receive and canvass all votes,and shall certify the results in the tine and manner provided and required by the Code. All recounts required by he Code shall be conducted by the County Clerk in the time and manner req uii ed by the Code. 5. General Provisions a. Time is of the essence to this Agreement. The statutory time frames of i he Code shall apply to completion of the tasks required by this Agreement. b. Conflict of Agreement with law This Agreement shall be interpreted to consistent with the Code, and provisions of Title 31 and 22 applicable to the conduct of elections and S C.C.R. 1505-1. Should there be an irreconcilable conflict between the statutes,this agreement and the Colorado Regulations,the statutes shall first prevail, then this agreement and lastly the Colorado Regulations. c. Liquidated damages provision Page 6 of 8 In the event that a Court of competent jurisdiction finds that the election for the Jurisdiction was void or otherwise fatally defective as a result of the sole negligence or failure of the County Clerk to perform in accordance with this Agreement or laws applicable thereto, then the County Clerk shall, as liquidated damages, not as a penalty, refund all payments made, pursnam lo ¶3.h ofthis Agreement and shall,ifrequested by the Jurisdiction,conduct the next coordinated election which may include any election made neces .ary by a defect in the election conducted pursuant to this Agreement with no lee assessed to the Jurisdiction. This remedy shall be the sole and exclusne remedy for damages available to the Jurisdiction under this Agreement. d. No portion of this Agreement shall be deemed to create a cause of action w it h respect to anyone not a party to this Agreement, nor is this Agreement intended to waive any privileges or immunities the parties, their o fficers. or employees may possess, except as expressly provided in this Agreemerr. e. This constitutes the entire agreement of the parties and no amendment may be made except in writing approved by the parties. f Notice shall be given by Jurisdiction to the Clerk at phone: (970)304-65 25 Extension 3100, fax number: (270) 353-1964, address: P.O. Box 459 Greeley, CO 80632; and the Jurisdiction notice shall be given to the Jurisdiction at phone: _ fax:_ , address: Page 7 of 8 DATED this day of , 2000. WELD COUNTY CLERK & RECORDER BOARD OF COUNTY COMMISSEONERS OF THE COUNTY OF WELD J.A. "Suki"Tsukamoto Barbara J. Kirkmeyer, Chair APPROVED AS TO FORM: ATTEST: Clerk to the Board of County Commissioners County Attorney Deputy Clerk to the Board (Jurisdiction) (Title) APPROVED AS TO FORM ATTEST: (Title) Attorney for Jurisdiction Page 8 of 8 Hello