HomeMy WebLinkAbout20000939.tiff RESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR EARLY HEAD START
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Assistance
for the Early Head Start Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Family Educational Network of Weld County, to the Department of Health and Human
Services, Head Start Bureau, commencing January 1, 2001, and ending December 31, 2001,
with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for Federal Assistance for the Early Head Start
Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, to the Department of Health and Human Services, Head
Start Bureau, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of April, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: gize ► /iD 1= ��• ..4 � 4 2 C./{71-4y/C-
� `t arbara J. • meyer,' Chair
Weld County Clerk to the : � - .(4 �a` % �• ,BY: I
1" . J. Gpile, Pro-Tem
Deputy Clerk to the Boa
orge € Baxter
APPROVED AS TO FORM:
e _. Dale K. Hall
--.C unty`'A`ftorney d 4 '��af��,a
Glenn Vaad—)
2000-0939
cC : //C HR0071
MEMORANDUM
VillIistDTO: Weld County Board of County Commissioners ',th
e FROM: Walter J. Speckman, Executive Director, DHS
COLORADO DATE: April 19, 2000
SUBJECT: Head Start Expansion
Presented before the Weld County Board of County Commissioners is a proposal to the
Department of Health and Human Services, Head Start Bureau to operate an Early Head
Start Program. The request is for $811,890.00.
If you need further information please contact Tere Keller-Amaya at extension 3342.
200:-U 939
h'.ei 7/
APPLICATION FOR OMB Approval No.0348-0043
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
IM-HS-00-06
-I.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier _
A plication Preapplication
t-Pi ^ --
L_I construction I__I Curibtruction 4.DATE PIECtill el)BY tLLICHAL AtatNI.Y Federal Idender
n.Non-Construction ❑Non-Construction
5.APPLICANT INFORMATION ___
Legal Name- Organizational Unit:
Weld County Division of Human Services :amily Educational Netwrok of Weld County
Address(give city,county,State,and zip code): Name and telephone number of person to be contacted on marters involvin
1551 N 17 Avenue this application(give area code)
PO Box 1805
c.rPP i Py, En R06',7 (970)353-3800
6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box)
JC -- J B
ti 4 6 0 m 0 8 1 3 A.State H.Independent School Dist.
6.TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Learning
Et New ❑Continuation ❑Revision C.Municipal J.Private University
D.Township K.Indian Tribe
If Revision,enter appropriate letter(s)in box(es) El '] E. Interstate L.Individual
F.Intermunicipal M.Profit Organization
A.Increase Award B. Decrease Award C. Increase Duration G.Special District N.Other(Specify)
D. Decrease Duration Other(specify):
9.NAME OF FEDERAL AGENCY:
Early Head Start
DHHS/ACF/ACYF/Head Start
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: C-10-1-011
11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
[9 1 3 -- (i 10 r 0J Early Head Start
TITLE: Early Heart Starr
12.AREAS AFFECTED BY PROJECT(Cities, Counties, States, etc.):
Weld County, Colorado
13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a.Applicant b.Project
1/1/01 12/31/01
15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal $ •00
811,890.00 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b.Applicant $ .0° AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
202,973.00 PROCESS FOR REVIEW ON:
no
c.State $
DATE
d.Local $ 00
b.No. PROGRAM IS NOT COVERED BY E.O. 12372
e.Other $ .00 O OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income $ 00
17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g.TOTAL $ 1,014,863.00 00 O Yes It"Yes,"attach an explanation. El No
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. ' __..
a.Type Name of Authorized Representative b.Title c.Telephone Numter
Barbara J. Kirkmeyer, Board of County Commissioners (970)356-4000
d.Signa`are of Authorized Repres . tive e.Date Signed
�� `� `.ii _&- 1 " t .4 04/26/2000 —
Previous Edition Usable ✓ ,y,��,,, �7 Standard Form 424(Rev.7-97
Authorized for Local Reproduction A22'�- ) O 93,i Prescribed by OMB Circular A-102
BUDGET INFORMATION - Non-Construction Programs OMB Approval No.0348-0044
SECTION A-BUDGET SUMMARY
Grant Program f-Catalog of Federal Estimated Unobligated Funds New or Revised Budget
Function Domestic Assistance
or Activity Number Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) - (d) (e) (f) (g)
$ $ $ $ $
t' t:;HS 93.600 _ 723,390 180,848 904,238
2' Start-up 93.600 88,500 22,125 110,625
3.
_ .,
F4.
5. $ $ $ $ $
Totals
811.89 202,973 1,014,863
SECTION B- BUDGET CATEGORIES
GRANT PROGRAM,FUNCTION OR ACTIVITY Total
6. Object Class Categories
(1) PA 22 EHS (2jjtart-up (3)USDA J4) _
$
(5)
a. Personnel $ $ $ $
284,638 284,638
1-
b. Fringe Benefits 76,852 76,852 `n _
c. Travel
d. Equipment
e. Supplies 29,000 88,500
,117500
f. Contractual 278,500 278,500
g. Uonstruction
h. Other 83,400 15,000 98,400
i. Total Direct Charges (sum of 6a-6h)
j. Indirect Charges
k. 1 OTALS (sum of 6i and 6j) $ $
723.390 88..500 . 15.000 , 825,890
7. Proylair� Income Is IW
L I ` t I$ '
Authorized for Local Reproduction Standard Form 424A(Rev.7-97)
Previous Edition Usable Prescribed by OMB Circular A-102
SECTION C- NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS
8. Earl HEad Start $ 723,390 $ $ $ 723,390
9• Start-up 88,500 88500
10.
11.
12. TOTAL (sum of lines 8-11) $811,890 $ $ $ 811,890
SECTION D- FORECASTED CASH NEEDS
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal $811,890 $197,348 $180,848 $180,848 $180,848
14. Non-Federal 202,973 50,743 50,743 50,743 50,743
15. TOTAL (sum oflines 13 and 14) $ $ $ $ $
1,014,863 248,091 331.591 731m591 231,591
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program FUTURE FUNDING PERIODS (Years)
(b) First (c) Second (d) Third (e) Fourth
16' $ $ $ $
Early Head Start 752 326 778,241 8O9 110 R6,1 71,5 .
17.
18.
19.
20. TOTAL (sum of lines 16-19) $ 752,326 $778,241 $ 809,370 $341,745
SECTION F-OTHER BUDGET INFORMATION
21. Direct Charges: 22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction Standard Form 424A(Rev.7-97)Page 2
PROJECT DESCRIPTION SUMMARY
The Family Educational Network of Weld County (FENWC), 1551 North 17 Avenue/P.O.
Box 1805, Greeley, Colorado 80632 provides a comprehensive early childhood education
program which focuses on early childhood development and provides support to families
within Weld County Colorado supported by the Head Start framework. FENWC currently
serves 477 Head Start eligible children, 250 Migrant Head Start eligible children (birth
through 4), 88 State funded eligible children and 12 students who pay for services.
We are submitting this proposal for Early Head Start, for a total request of $723,390.00
(on-going funds) from the Department of Health and Human Services. We are also
requesting $88,500 in one time start-up costs. We are anticipating a minimum of in-kind
contributions of $202,973.00. The non-federal match would come primarily from parent
hours, reductions in service provision costs, and occupancy.
The intent of the Early Head Start Collaborative Project Proposal is to create services and
supports that expand, enhance and promote 75 families' abilities to nurture and promote
competence in their children, obtain the goals and priorities established by their family that
accomplish self-sufficiency and increase families involvement in being contributing
community members. There will be 32 children served in an Early Head Start Center and
43 rural families served using a home visiting prevention/intervention model throughout
Weld County. We have decided to use both models in order to offer choice to parents and
best meet the needs of the individual family. By having the center-base option as well as
the home-base we will be able to better assist families participating in Welfare Reform
Activities and enter the work force. We will have the program fully operational within one
year of notification by the National Office of grant acceptance.
The Early Head Start Project will provide services to families in the cities and towns of
Greeley, Frederick, Firestone, Dacono, Erie, Mead, Platteville, Gilcrest,
Johnstown/Milliken, Hudson, Ault, Pierce, Eaton and the smaller rural towns within Weld
County.
FENWC works with various agencies to identify the needs of families, and determine
eligibility according to funding sources. Programs are individualized so that they are
responsive to the needs of each child and family. The following services are available to
families and children through FENWC.
Education Services. Individual Development Plans are implemented to stimulate
social, emotional, motor and intellectual learning experiences, self-reliance, self-
esteem and self-confidence, thus a solid ground work is established for future
educational success.
Health Services. The Health Component works in collaboration with various
agencies and private providers to provide a broad range of medical, dental and
mental health activities. Health and nutrition education is provided to the parents
to promote sound=physical and mental child development.
Disabilities Services. Children with disabilities are identified, and services are
provided for them. Once a child is identified as being in need of disabilities
services, an Individual Education Plan (IEP), or Individual Family Services Plan
(IFSP) is developed using a multi-disciplinary team approach. Once the IEP/IFSP
are developed appropriate services, resource and supports are provided to meet
the needs of the child and family, in conjunction with the Local Education Agency,
Family Services. Family Services works directly with various social agencies to
obtain needed assistance for families, and provide them with social services,
educational and employment training, to enable them to improve the quality and
condition of their lives.
Parent Involvement. Parent Involvement works with parents to promote self-
sufficiency, create a healthy home environment, assist parents support their
children through their educational careers arid support program staff to view the
parents as the child's primary educator.
FENWC considers parents an integral part of the total staff. Parent participation
is encouraged in the decision-making process of their children's education, as well
as decisions concerning the over-all operation of the program. NA e support parents
in their role, and jointly develop goals for their children, as we recognize parents as
the primary educators of their children.
The Family Educational Network of Weld County is committed to providing at-risk children
and families with a developmentally appropriate, comprehensive program which will
promote self-esteem, foster social-competence, develop independence, and enable
children and families to experience future successes. FENWC has also operated the
Migrant Head Start Program for twelve years. This program serves infants and toddlers
as well as preschool age children, therefore; has experience and vast knowledge of issues
facing children and families within this age group.
Funding for FENWC comes primarily from Federal Grants, Adrninistered by the
Department of Health and Human Services/Administration of Children and Families/Head
Start Bureau. Other funding sources come from the State of Colorado, passed through
local school districts. FENWC is also receiving funding through the Weld County
Department of Social Services, Family Preservation Program, to enhance family support
for families and children. Children may qualify through the following funding sources; The
Head Start and Migrant Head Start Programs, Colorado Pre-schoo Program, School
District' Special Needs Funds, and families paying for services. FENWC currently has
twelve sites located throughout Weld County.
The Division of Human Services (DHS) is a comprehensive, integrated human service
agency under the Weld County Board of County Commissioners. The Division of Human
Services has served the Weld County Community as a Community Action Agency since
1978. It is the designated agency under the Community Services Block Grant.
The Division of Human Services has under its umbrella: The Family Educational of Weld
County (Head Start, Migrant Head Start Programs, and State Funded Early Childhood
Education Programs), Employment Services of Weld County and the Area Agency on
Aging. See Appendices.
The Division of Human Services Family Educational Network of Weld County, in
cooperation with the Early Childhood Home Visiting Services Consortium is proposing the
implementation of an Early Head Start Program, to initiate early comprehensive programs
and services under the whole family concept, which encourages positive child
development and family self-sufficiency. By selecting low-income families with a pregnant
mother or a child younger than two years of age. Early intervention for both the child and
the mother will foster a healthy life situation for the child and increase the parenting and
self-sufficiency skills of the family. The major goal will be to foster a healthy environment
and growth opportunities to decrease the dependency of the family on social programs and
break the cycle of poverty and the problems associated with poverty.
The Early Childhood Home Visiting Services Consortium is comprised of; Family
CONNECTS who coordinates child identification services for children birih to kindergarten
age, and is the lead agency for ensuring implementation of IDEA (Individuals Disabilities
Education Act), Part C - Early Childhood Connections, First Steps who ,provides prenatal
education, United Way's Warm Welcome Program, CARE who provides parenting.
BUDGET NARRATIVE
PROGRAM ACCOUNT 22
Program Year 1999 - Early Head Start
Personnel: $284,638.00
Pays for staff gross salaries, for the center model. Salaries include salaries for 4
Teachers, 2 Teacher Assistants, 1 Service Coordinators, and 1 Education Technician. 1
Health Services Technician, and 1 Disabilities Services Technician, as well as a portion
of the administrative team salaries.
Fringe Benefits: $76,852.00
Pays for fringe benefits for regular employees at the following rates:
. FICA .0620 x salary
. Medicare .0145 x salary
. Disability .0051 x salary
. Life Insurance .00029 x 3 x salary
. Retirement .06 x salary
. Workman's Compensation .0068 x Teachers salaries
.0916 x Aides' salaries
.0049 x Service Coordinator salaries
. Health and Dental $1 ,854.96 /staff//ear
Supplies: $29,000.00
Office/Copying/Postage - Cost of program office supplies, copying and postage used by
the Head Start staff.
Cleaning- Covers the cost of cleaning supplies for classrooms.
Classroom/Home Base - Pays for supplies used in the classroom, including teaching
materials, construction paper, paint, scissors, small equipment, and diapers used in the
classroom, etc.
Medical/Dental -These funds are used to cover the cost of medical supplies, including first
aid kits,toothbrushes, as well as small medical equipment used by our H ealth Coordinator.
Kitchen - Kitchen supplies, such as temp-stacks, thermometers, etc.
•
Contractual: $278,500.^0
The cost of contracts with the Early Childhood Home Visitors Services Consortium,
medical, dental and Mental Health services for children and families.
Other: $53,400.00
Parent Activities - Covers the cost for Parent Meetings and Parent Training which include
travel reimbursements and child care costs. Pays for 2 parents to attend the Region VIII
Head Start Training Conference and 2 parents to attend the NHSA National Parent
Training Conference. Parent literacy and educational activities are included in this
amount.
Occupancy - Rent for classroom space at child care centers and telephone costs.
Child Liability Insurance - Our insurance is with Fritts Insurance Company, at $3.80 per
child.
Maintenance/Repair - Pays for labor and maintenance costs for the upkeep and repair of
classroom and office equipment.
Child Travel &Vehicle Operating Expenses - The Weld County Department of
Transportation will be providing transportation for enrolled children and families.
Transportation to appointments for children with disabilities within the Head Start program
is included in this amount. Parent travel to trainings and activities is also included in this
line item. The cost also included repair & maintenance, staff salaries, gas, oil, etc.
Staff Training - This is the expected cost for staff to attend national and regional training
conferences and workshops. This also pays for the costs of staff for professional
development to include, but is not limited to CDA Training and courses at the local
community college.
Mileage - at $.305 per mile for staff to travel to the sites for monitoring and training
purposes. Also reimburses staff for recruitment of eligible Early Head Start participants,
home visits, in-state training, meetings, etc.
Nutrition & Food - Pays for child meal costs not covered by funds received through the
Child Adult Care Food Program for USDA reimbursement for meals, and for adult food for
teachers, teacher aides, and volunteers who are participating in mealtime activities.
Subscriptions/Memberships -Professional and early childhood related publications, and
memberships to professional organizations related to early childhood and Head Start.
Printing/Advertising-Th^se funds are used for printing enrollment and attendance forms,
brochures, etc. Also used for advertising related to program marketing, hiring and
recruitment.
Administrative Overhead - This cost is the administrative cost that the program incurs
through DHS. These costs are compiled in an Internal Service Pool and are charged to
the programs based on the number of hours the administrative staff spends on each of the
programs it serves. The budgeted amount is based on past experience. During the past
the administrative staff has spent an average of 25% of its time servicing the FENWC.
Included as administrative staff are the Executive Director, Fiscal Officer, Accountant. and
2 Fiscal Specialists who are responsible for the purchasing and contract maintenance.
The personnel manager and PBX Operator are also associated with this cost. This line
item also includes overhead charges at the administrative offices and data processing and
communications supports.
Occupancy - $30,000.00 - pays the mortgage for a facility to be built for the center based
option. Weld County has donated 4 acres of land for the construction of the Early Head
Start Site. The value of the property is $344,000.00. Upon acceptance of the grant,
FENWC will provide the bureau with the information required in the Facilities Checklist,
and construct the facility in accordance with Head Start Regulations.
START-UP COSTS $118,500.00
Start-up costs include supplies and materials necessary for the implemertation of the Early
Head Start Program. These items will include classroom (4)/home base supplies and
materials, office equipment, gross motor apparatus, initial staff training in the Parent as
Teachers Curriculum and CDA training. Also included in this line item is the purchase of
toys and resources for the parents for the Lending Library.
IN-KIND CONTRIBUTIONS
In-Kind contributions of a minimum of $202,973.00,include parent and community
volunteer hours, space and service donations.
PROJECT DESCRIPTION SUMMARY
The Family Educational Network of Weld County (FENWC), 1551 North 17 Avenue/P.O.
Box 1805, Greeley, Colorado 80632 provides a comprehensive early childhood education
program which focuses on early childhood development and provides support to families
within Weld County Colorado supported by the Head Start framework. FENWC currently
serves 477 Head Start eligible children, 250 Migrant Head Start eligible children (birth
through 4), 88 State funded eligible children and 12 students who pay for services.
We are submitting this proposal for Early Head Start, for a total request of $723,390.00
(on--going funds) from the Department of Health and Human Services. We are also
requesting $88,500 in one time start-up costs. We are anticipating a minimum of in-kind
contributions of $202,973.00. The non-federal match would come primarily from parent
hours, reductions in service provision costs, and occupancy.
The intent of the Early Head Start Collaborative Project Proposal is to create services and
supports that expand, enhance and promote 75 families' abilities to nurture and promote
competence in their children, obtain the goals and priorities established by their family that
accomplish self-sufficiency and increase families involvement in being contributing
community members. There will be 32 children served in an Early Head Start Center and
43 rural families served using a home visiting prevention/intervention model throughout
Weld County. We have decided to use both models in order to offer choice to parents and
best meet the needs of the individual family. By having the center-base option as well as
the home-base we will be able to better assist families participating in Welfare Reform
Activities and enter the work force. We will have the program fully operational within one
year of notification by the National Office of grant acceptance.
The Early Head Start Project will provide services to families in the cities and towns of
Greeley, Frederick, Firestone, Dacono, Erie, Mead, Platteville, Gilcrest,
Johnstown/Milliken, Hudson, Ault, Pierce, Eaton and the smaller rural towns within Weld
County.
FE:NWC works with various agencies to identify the needs of families, and determine
eligibility according to funding sources. Programs are individualized so that they are
responsive to the needs of each child and family. The following services are available to
families and children through FENWC.
Education Services. Individual Development Plans are implemented to stimulate
social, emotional, motor and intellectual learning experiences, self-reliance, self-
esteem and self-confidence, thus a solid ground work is established for future
educational success.
Health Services. The Health Component works in collaboration with various
agencies and private providers to provide a broad range of medical, dental and
mental health activities. Health and nutrition education is provided to the parents
to promote soundphysical and mental child development.
Disabilities Services. Children with disabilities are identified, and services are
provided for them. Once a child is identified as being in need of disabilities
services, an Individual Education Plan (IEP), or Individual Family Services Plan
(IFSP) is developed using a multi-disciplinary team approach. O-ice the IEP/IFSP
are developed appropriate services, resource and supports are provided to meet
the needs of the child and family, in conjunction with the Local Education Agency.
Family Services. Family Services works directly with various social agencies to
obtain needed assistance for families, and provide them with social services,
educational and employment training, to enable them to improve the quality and
condition of their lives.
Parent Involvement. Parent Involvement works with parents to promote self-
sufficiency, create a healthy home environment, assist parents support their
children through their educational careers and support program staff to view the
parents as the child's primary educator.
FENWC considers parents an integral part of the total staff. Parent participation
is encouraged in the decision-making process of their children's education, as well
as decisions concerning the over-all operation of the program. We support parents
in their role, and jointly develop goals for their children, as we recognize parents as
the primary educators of their children.
The Family Educational Network of Weld County is committed to providing at-risk children
and families with a developmentally appropriate, comprehensive program which will
promote self-esteem, foster social-competence, develop independence, and enable
children and families to experience future successes. FENWC has also operated the
Migrant Head Start Program for twelve years. This program serves infants and toddlers
as well as preschool age children, therefore; has experience and vast knowledge of issues
facing children and families within this age group.
Funding for FENWC comes primarily from Federal Grants, Adriinistered by the
Department of Health and Human Services/Administration of Children and Families/Head
Start Bureau. Other funding sources come from the State of ColoradD, passed through
local school districts. FENWC is also receiving funding through the Weld County
Department of Social Services, Family Preservation Program, to enha ice family support
for families and children. Children may qualify through the following funding sources; The
Head Start and Migrant Head Start Programs, Colorado Pre-school Program, School
District' Special Needs Funds, and families paying for services. FEN WC currently has
twelve sites located throughout Weld County.
The Division of Human Services (OHS) is a comprehensive, integrated human service
agency under the Weld County Board of County Commissioners. The Division of Human
Services has served the weld County Community as a Community Acticn Agency since
1978. It is the designated agency under the Community Services Block grant.
The Division of Human Services has under its umbrella: The Family Educational of Weld
County (Head Start, Migrant Head Start Programs, and State Funded Early Childhood
Education Programs), Employment Services of Weld County, and the Area Agency on
Aging. See Appendices.
The Division of Human Services Family Educational Network of Weld County, in
cooperation with the Early Childhood Home Visiting Services Consortium is proposing the
implementation of an Early Head Start Program, to initiate early comprehensive programs
and services under the whole family concept, which encourages positive child
development and family self-sufficiency. By selecting low-income families with a pregnant
mother or a child younger than two years of age. Early intervention for bath the child and
the mother will foster a healthy life situation for the child and increase the parenting and
self-sufficiency skills of the family. The major goal will be to foster a healthy environment
and growth opportunities to decrease the dependency of the family on social programs and
break the cycle of poverty and the problems associated with poverty.
The Early Childhood Home Visiting Services Consortium is comp'ised of; Family
CONNECTS who coordinates child identification services for children birth to kindergarten
age, and is the lead agency for ensuring implementation of IDEA (Individuals Disabilities
Education Act), Part C - Early Childhood Connections, First Steps who provides prenatal
education, United Way's Warm Welcome Program, CARE who provides parenting.
BUDGET NARRATIVE
PROGRAM ACCOUNT 22
Program Year 1999 - Early Head Start
Personnel: $284,638.00
Pays for staff gross salaries, for the center model. Salaries include salaries for 4
Teachers, 2 Teacher Assistants, 1 Service Coordinators, and 1 Education Technician, 1
Health Services Technician, and 1 Disabilities Services Technician, as well as a portion
of the administrative team salaries.
Fringe Benefits: $76,852.00
Pays for fringe benefits for regular employees at the following rates:
. FICA .0620 x salary
. Medicare .0145 x salary
. Disability .0051 x salary
. Life Insurance .00029 x 3 x salary
. Retirement .06 x salary
. Workman's Compensation .0068 x Teachers salaries
.0916 x Aides' salaries
.0049 x Service Coordinator salaries
. Health and Dental $1 ,854.96 /staff/tear
Supplies: $29,000.00
Office/Copying/Postage - Cost of program office supplies, copying and postage used by
the Head Start staff.
Cleaning - Covers the cost of cleaning supplies for classrooms.
Classroom/Home Base - Pays for supplies used in the classroom, including teaching
materials, construction paper, paint, scissors, small equipment, and diapers used in the
classroom, etc.
Medical/Dental -These funds are used to cover the cost of medical supplies, including first
aid kits, toothbrushes, as well as small medical equipment used by our Health Coordinator.
Kitchen - Kitchen supplies, such as temp-stacks, thermometers, etc.
Contractual: $278,500 00
The cost of contracts with the Early Childhood Home Visitors Services Consortium,
medical. dental and Mental Health services for children and families.
Other: $53,400.00
Parent Activities - Covers the cost for Parent Meetings and Parent Traini ig which include
travel reimbursements and child care costs. Pays for 2 parents to attend the Region VIII
Head Start Training Conference and 2 parents to attend the NHSA National Parent
Training Conference. Parent literacy and educational activities are included in this
amount.
Occupancy - Rent for classroom space at child care centers and telephone costs.
Child Liability Insurance - Our insurance is with Fritts Insurance Company, at $3.80 per
child.
Maintenance/Repair - Pays for labor and maintenance costs for the upkeep and repair of
classroom and office equipment.
Child Travel &Vehicle Operating Expenses - The Weld County Department of
Transportation will be providing transportation for enrolled children and families.
Transportation to appointments for children with disabilities within the Head Start program
is included in this amount. Parent travel to trainings and activities is also included in this
line item. The cost also included repair & maintenance, staff salaries, gas, oil, etc.
Staff Training - This is the expected cost for staff to attend national and regional training
conferences and workshops. This also pays for the costs of stafi for professional
development to include, but is not limited to CDA Training and coc rses at the local
community college.
Mileage at $.305 per mile for staff to travel to the sites for monitoring and training
purposes. Also reimburses staff for recruitment of eligible Early Head Start participants,
home visits, in-state training, meetings, etc.
Nutrition & Food - Pays for child meal costs not covered by funds received through the
Child Adult Care Food Program for USDA reimbursement for meals, and for adult food for
teachers, teacher aides, and volunteers who are participating in mealtime activities.
Subscriptions/Memberships -Professional and early childhood related publications, and
memberships to professional organizations related to early childhood and Head Start.
Printing/Advertising- These funds are used for printing enrollment and attendance forms,
brochures, etc. Also used for advertising related to program marketing, hiring and
recruitment.
Administrative Overhead - This cost is the administrative cost that the program incurs
through DHS. These costs are compiled in an Internal Service Pool and are charged to
the programs based on the number of hours the administrative staff spends on each of the
programs it serves. The budgeted amount is based on past experience. During the past
the administrative staff has spent an average of 25% of its time servicing the FENWC.
Included as administrative staff are the Executive Director, Fiscal Officer, Accountant, and
2 Fiscal Specialists who are responsible for the purchasing and contract maintenance.
The personnel manager and PBX Operator are also associated with tf'is cost. This line
item also includes overhead charges at the administrative offices and data processing and
communications supports.
START-UP COSTS $118,500.00
Start-up costs include supplies and materials necessary for the implementation of the Early
Head Start Program. These items will include classroom (4)/home tase supplies and
materials, office equipment, gross motor apparatus, initial staff training in the Parent as
Teachers Curriculum and CDA training. Also included in this line item is the purchase of
toys and resources for the parents for the Lending Library.
IN-KIND CONTRIBUTIONS
In-Kind contributions of a minimum of $202,97:3.00,include parent and community
volunteer hours, space and service donations.
OBJECTIVE AND NEED FOR ASSISTANCE
The Family Educational Network of Weld County (FENWC) is committed to providing low-
income children and families with a developmentally appropriate comprehensive program
to promote self-esteem, social competence, and help children reach educational success.
The Family Educational Network of Weld County works with parents so they may gain the
confidence to work with their children at home, and feel comfortable in a school setting to
support their children. Parents are also enabled to further their own educational and skill
levels, and find employment. They are provided referrals for any support services
needed. Therefore, it may be stated that primary objectives of the Family Educational
Network are to provide the following services to Head Start children to foster a higher
degree of social competence: 1)Medical/Dental/Mental Health Services, 2) Nutritional
Services, 3) Social Services, and 4) Parent Related Services.
The Family Educational Network of Weld County also encourages active parent
involvement in the following manners: 1) Parent Policy Council, 2) in the classroom as paid
volunteers, or observers, 3) volunteers in the component areas, 4) working with children
at home, and 5) taking the lead as the primary educator of their child.
The Family Educational Network of Weld County currently provides Head Start services
to families in Weld County with sites in the following locations:
Greeley - There are seven sites in Greeley, providing services tc children living in
Greeley, Evans, Nunn, Ault, Pierce, Eaton, Windsor, Severance, Gill, and Kersey.
Six of the sites are located on elementary school campuses and the seventh is
located in a Section VIII, Housing Complex.
Milliken - Provides services to the towns of Johnstown and Mill ken. This site is
located on the Milliken Elementary School campus.
Frederick- Serves the towns and rural areas of Firestone, Frederick, Dacono, Erie,
Mead, and parts of Platteville.
Gilcrest - Enrolls children from the towns and rural areas of Gilcrest and LaSalle.
School District RE-1 , provides free space in the elementary school.
Platteville - Expands services for School District RE-1, for families living in
Platteville and the surrounding areas. School District RE-1 provides a classroom
at no cost to the program.
i
Hudson - Provides services for children in the towns and rural areas of Hudson,
Keenesburg, Prospect Valley and Roggen. These classrooms are also located on
elementary school campus.
STATISTICAL DATA
Weld County Population
There are 32 municipalities in Weld County. Greeley, the principal town in Weld County
is located in the central part of the county and contains approximately 45% of the county's
population. The population density per square mile has increased from z• people in 1980,
to 31 people in 1990, and is projected to increase to more than 57 by 2010. Approximately
25`/0 of the population resides in an 800 square mile area in the southwestern part of the
county. The population density for this area is approximately 149 people per square mile.
In 1990, 131 ,812 individuals, four percent of Colorado's population resided in Weld
County. In 1998, Weld County had a population estimate of 167,864, showing an increase
of more than 36,043 in eight years, or an eight-year growth rate of 21%
Of the 63 counties in Colorado, Weld County ranks eighth in total population, and is the
4'" largest growing county in the state. In fact the County is classified as an urban county
by the Demographic Section of the Colorado Division of Local Government. Weld County
is diverse in that it is an urban county as well as a vital agricultural region.
Ethnic Distribution
White 73.3% Hispanic 24.8% Black/Other 1.9%
Economic/Income Profile
The most current complete statistics reflect the income levels and profiles from 1998 The
economy has changed from a predominately agricultural economy to 6. more diversified
economy, including an increase in the service and manufacturing industries. Service
Industries personal income has increased from 9% in 1969, to 2€% in 1993, and
manufacturing personal income has increased from 12% in 1969, to 27% in 1998,
Meanwhile, agricultural personal income has decreased from 22% in 19(39, to 8% in 1998.
Also, the migrant population has changed dramatically, and the area has seen a decrease
in "mobile-migrants" and an increase in "seasonal-farm workers." With this change we
have seen an increase in monolingual Spanish-speaking children and families.
✓ Weld County Per Capita Income (1999) $16,884.00
✓ Weld County Median Family Income (1999) 35,240.00
✓ Colorado Per Capita Income (1999) 27,027.00
2
Child Poverty Rate/ Information (Weld County, 1999)
✓ 6,839 children or 18.9%, of Weld County's children live in poverty.
✓ Families receiving TANF Benefits, including "Child Only" cases (200+): 504 (This
number is down from 1 ,802 in 1993).
✓ Families receiving Medicaid only: 2,284 (This number has increased from 1 ,543,
in 1993.)
✓ Approximately 750 "Seasonal Agricultural Farm Worker" families do not receive
supplemental assistance from the Department of Social Services.
Unemployment Rate, March 2000 (Labor Force - Weld County - 85,447)
✓ Weld County 3.4%
✓ Greeley 3.5%
✓ Colorado 2.8%
✓ National Average 4.4%
Greeley/Weld County does not have much of an issue with unemployment, however; the
underemployment rate is significant. A recent article published by the Greeley Tribune
revealed that Greeley's wages for comparable positions are well below the state average.
As noted above, the TANF recipient rate has reduced drastically, therefore, demonstrating
the success of Weld County's Welfare to Work programs. Even though the Welfare to
Work Programs have been successful in employing participants, the wages remain low„
as a result; FENWC does not have an issue of decreased eligible families due to newly
found working statuses.
Cost of Living Summary (1999) (the rate of inflation for Weld County for 1999, was 4%, Denver-
2.6%, and the U.S. 1.6%)
The average cost of living for a family of four is $29,808.00 per year. The break out of
costs is as follows:
Rental Housing (3 bedroom house) $730.00
Gas & Electricity 73.00
Phone 21 .00
Cable 47.00
Food 541.00
Clothing 36.00
Medical (one office visit) 110.00
Automotive (Insurance, maintenance,
gas & payments) 470.00
Recreation 146.00
3
Miscellaneous 310.00
Totel.expenses per month 2,484.00
Public Education
There are 14 public school districts in Weld County.
District Common Name # of Students # est. 0-5 SPED children
RE-1J St. Vrain Valley 2,840 6
RE-1 Gilcrest 1 ,937 21
RE-2 Eaton 1 ,383 9
RE-3J Keenesburg 1,601 22
RE-4 Windsor 2,479 14
RE-5J Johnstown/Milliken 1 ,618 21
Dist. 6 G reeley/Evans 16,091 206
RE-7 Kersey 1 ,094 6
RE-8 Ft. Lupton 2,642 22
RE-9 Ault-Highland 884 17
RE-10J Briggsdale 138
RE-11 New Raymer 121
RE-12 Grover 133
Total Student Enrollment 32,961
Total Est. Children(3-4) with Disabilities . . . 244
Total Est. children (0-2) with Disabilities . . . 100
Data gathered by the Goals 2000 Advisory Team on public school student enrollment
reflects the following: 39.5%, of student families qualify for free lunch program as
compared to the State average of 21.8%, twenty-two point four percent (22.4%), of
students live in single parent households; four point one percent (4.1%), of youth's lack
employment; seven percent (7%), of teen students become pregnant; and 4.7%, of
students drop out.
In 1996 the Colorado Department of Education, Early Childhood Initiatives completed a
comprehensive on site evaluation called the "Community Child Service Review. A team
with representation from around the state organized interviews with over 22 agencies and
facilitated 5 family focus groups throughout Weld County. The following concerns were
identified:
• Families want more inclusive supports within their own commulities that support
families with children under the age of 3 years.
• Inclusion of young children with special needs is happening on a small scale, but
needs to increase.
• The lack of transportation and a city bus system continues to be a barrier that
prevents families from accessing supports, resources and servi:es.
4
• The language barrier and lack of culturally sensitive professiona s have isolated
many families. (51% of the children enrolled in FENWC programs are monolingual
Spanish speaking.)
• Weld County has a history of strong interagency and business collaboration.
• More funding needs to be available to establish consultation and intervention
supports for families with disabled children and the child care centers, daycare
homes and service providers that support and serve these children.
The Greeley Tribune's headline article, Friday, April 7, 2000, was Kids' nelfare in Weld
gets worse (attached). According to the Colorado Children's Campaign, reports that for
the second year in a row, Weld County children fare worse than their peers along the Front
Range, according to numbers released this week. In areas including mothers receiving
prenatal care, children in foster care, low birth weights and juveniles arrested for violent
crime, Weld has either stayed the same or gotten worse since 1991 .
Weld County's Interagency Child Identification Team has had a comprehensive single
point of entry system for approximately 20 years. Family CONNECTS coordinates this
interagency effort with representatives from: schools, private practice clinicians,
University of Northern Colorado staff and students, and a developmental pediatrician
and community agencies that serve young children.
There are five primary activities of the Child Identification effort in Weld County. These
activities are for children birth to kindergarten entrance, typically 5 years of age and less.
Family CONNECTS is the first point of entry and coordination for most referrals. The
following descriptions briefly summarize each component of Weld's Child Identification
Process:
• Baby Find—A formalized referral process from internal hospital staff at North Colorado
Medical Center on children who are in their birth units and pediatric units that have
medical and developmental needs. Part C referrals are made directly to Family
CONNECTS by hospital staff.
• Family Fairs — There are generic level developmental, vision, hearing and health
screenings. Fairs are held in every community throughout the year.
❖ Interagency Clinic - A combined D&E clinic (diagnosis & evaluation) and Child Find
Evaluation. Children and families work with a multi-disciplinary team including a
developmental pediatrician that looks at strengths, needs and priorities. This where
eligibility for Part C and Part B services happens with the majority o` children who are
under 5 years.
C. Preschool Screenings—The interagency child identification system provides the initial
screening requirements for the Colorado Preschool Program partic pants.
C. Part B-IDEA Eligibility Re-determination —This cooperative effort with Child
Identification, Division for Developmental Disabilities community board organizations
s
and Part C ensures a timely re-evaluation for children who need updated eligibility re-
determination prior to their transitionina to preschool through their local school district.
The Child Identification effort has seen over 1 ,000 children this year (birth to five), 350
children were referred to specialized services and 250 were scheduled for on-going
monitoring of their development.
Part C- Early Childhood Connections, Individuals with Disabilities Education Act (IDEA),
is provided through Family CONNECTS. The special needs Part C count was 204 eligible
children in need of comprehensive services during 1999. Family CONNECTS — Early
Childhood Connections Part C program has identified these goals as ongoing needs for
Weld County:
➢ Ensure every eligible child has consistent service coordination support, with
minimal changes in the person providing service coordination.
Individual Family Service Plan's, IFSP's will be developed and reviewed at least two
times a year.
Families will be connected to advocacy supports and resources.
• Resources, supports and services will focus on daily routines, activities and settings
and encourage an array of choices that honor culture, family and regional needs.
• The IFSP + Transition process will be consistent, predictable and honor families.
Training opportunities for families will be enhanced to increase skills and
knowledge are under 15 months for focused learning around care giving issues.
Family's will be supported by a service coordinator as they learn to navigate
systems.
Families will be given opportunities to develop leadership skills.
Collaborative Relationships with Agencies or Community Resources
Family CONNECTS — Parents as Teachers program and FENWC have worked hard to
establish collaborative relationships with other community organizatiors. the focus for the
broad collaboration is to promote global change in resource availability, emphasizing the
importance of intervening at an early age and ensuring there is no d iplication of effort.
Despite the numerous hours of collaborating there is still many needs tc address within our
county for families with young children. The collaborations range from contractual to
informal networking. The list below represents the agencies and organizations that interact
on an ongoing basis:
❖ District # 6 Schools
• Windsor Schools
• Centennial BOCES (Board of Cooperative Educational Services)
• CDSI — CCB — Centennial Developmental Services,lnc.
• RE —3J, Hudson & Keenesburg Schools
6
• RE -8 School District
• Health Care for Children with Special Needs
C. Weld County Health Department
• Monfort Children's Clinic
❖ ARC of Weld County (Advocacy organization for individuals with disabilities)
United Way of Weld County + Bright Beginnings
•:• Greeley Recreation Center
• North Colorado Medical Center Pediatric Rehabilitation Services
4. University of Northern Colorado Speech & Language Clinic
b Department of Social Services
• Aims Community College Early Childhood Education
•:• Weld Food Bank
• WIRS- Weld Information & Referral (CORRA)
WAEYC- Weld Association for the Education of Young Children
t Community Churches
FENWC and Family CONNECTS are currently involved in many planning and coordinated
activities throughout the community. These activities include: Weld County Childcare and
Youth Supervision Task Force, Conducting a Community Youth Health Care Needs
Assessment in conjunction with the Children's Clinic and the North Colorado Medical
Center, and attending many coalitions/committees at the local level including: the
Immunization Coalition, Weld County Health Coalition, Early Childhood Advisory Councils
for three school districts, Weld County Capacity Building Grant Advisory Committee, Weld
Information and Referrals Services - Child Care Resource and Referral Agency, Northern
Colorado Migrant Coalition, Local Interagency Coordinating Council/Child Find, Aims
Community College Early Childhood Advisory Council and other local state boards and
councils. These groups work at analyzing gaps and needed services in the community to
develop plans by which they can create services and resources to better meet the
demands of the community.
The Weld County Childcare and Youth Supervision Task Force was created as a result
of a childcare planning received by the Department of Social Services. As a result of the
planning involving many community leaders in areas of early childhood, and youth
programs the Task Force was created. The task has been given credibility by a signed
Memorandum of Agreement to continue assessing childcare and youth supervision needs
by six governmental, educational and non-profit entities. Once the assessment is
complete recommendations will be made for community action. The signatories were: the
Weld County Board of County Commissioners, the Greeley City Council, the Evans City
Council, Weld County School District 6, Aims Community College, and the Board of
Cooperative Educational Services. The memorandum is attached.
The Weld County Childcare and Youth Supervision Task Force, contracted with the
University of Northern rp!orado to conduct a needs assessment (Exe)utive Summary
attached) on childcare and youth supervision. The assessment was broken into three age
categories, 0-5 years, 6-12 years, and 13-18 years. The following is an excerpt from the
study:
"Perceived childcare needs for children age 5 and under in Weld County -
Respondents were asked to indicate what childcare services they would like to have
available for children age 5 and under in their community. The majority of
comments related to the need for 1) childcare that was more flexible, 2) infant-care
(age 2 and under),..."
Weld County averages 2200 births per year. Data reflect these trends in births: 13% of the
families were monolingual Spanish speaking: 25%of the parents had less than a 12 grade
education; 35% of the families were Medicaid eligible, 20 % of the families had no medical
insurance or public assistance for health care; 22% of the families had identified bonding
or social emotional needs (abuse history, domestic violence, divorce, drug/alcohol
dependence, incarceration); 20 babies tested drug positive at birth, 135 infants were
referred for follow-up hearing evaluations.
Families living within Weld County and meeting the Early Head Start eligibility criteria will
be able to choose between the full-day center-based services or home and community
based supports and services. The key to this proposal is the concept of family choice that
allows for the unique needs of families to be met in a way that is more beneficial. This
proposal includes flexibility that allows families to move from the Parent as Teachers/Home
Base model to the center model, and vice-versa. Ten to fifteen percert (10%-15%), will
be families who have children identified with special needs, and a maximum of 10O/0, of the
families may be over the income eligibility guidelines. We anticipate that a large
percentage will be teen parents and pregnant mothers who are errolled in existing
prenatal case management services. Families who are drug and alcohol dependent will
also be targeted for services, and actively participate in the planning and services
available if funded.
To ensure a comprehensive system that meets a broad range of needs in families this
collaboration will include other organizations that provide specialized services to families.
These agencies have been working together for a number of years to ensure a seamless
support system for families. The types of services that will be provided will include:
prenatal education and coordination of medical care to promote a healthy delivery, initial
parent education and community awareness visits that focus on encouraging literacy,
immunizations and parenting education, a specialized teen parent education series that
supports the unique role of a teen parent and home based advocacy education that
focuses on helping parents develop healthy parenting interactions with their child.
8
Another target group will be monolingual Spanish speaking families. A recent report
identified that fifteen percent (15%) of the students enrolled in Greeley/Evans School
District 6, speak Spanish as a primary language. (The news article is attached.) In our
Head Start program forty-eight percent (County wide) of our children are monolingual
Spanish speaking. All programming will honor and support a family's unique
characteristics culture and language.
Our proposed collaborative method will have a seamless continuum of services, supports
and resources that maximize a families participation and success in reaching their
individually identified goals. The program will have two primary early childhood activities,
service models which will both work with the family on self sufficiency planning, as well as
developing parenting skills:
• 1) To provide quality early childhood supports and services, for 32 children, in a
full-day/full-year Early Head Start center-based program, which will incorporate the
Head Start philosophy and model into their classrooms. This model will include a
minimum of one, two hour, home visit per family per month utilizing the Parents as
Teachers Curriculum.
• 2) To establish and maintain on-going home visits with 43 families utilizing the
Parents as Teachers Curriculum and provide weekly parent/to: learning groups.
This model will include three, one and one half hour home visits per week, a weekly
socialization/play group for the children and one parent activity per month.
Families involved in both models of the program will develop and plan individual goals,
priorities,and activities that will move them toward family self-sufficiency The components
of the grant will provide extensive resource/case management and pare 1t to families. The
resource management program will involve a Family Partnership agreement for all families
in accessing medical, dental, immunizations, mental health services, and other services
required to assist them to meet their individually identified needs. Partnerships between
agencies within the community will be established to ensure services are available to
families without barriers or limitations.
•
RESULTS OR BENEFITS EXPECTED
An expected result of this grant is to lead the community into the "single-entry referral
point" concept in order to provide the most comprehensive services to children and
families. As stated earlier there exist many services in Weld County, however; a
mechanism is not in place which makes services easily accessible to families.
The partnership which is being created between the Family Educational Network of Weld
County (FENWC) and the Parents as Teachers Consortium/ Family Connects (Family
Connects) focuses on streamlining and coordinating care for children and families. This
will be created by networking with agencies that work with children and families within
Weld County in order to simplify family/child entry into systems. As we I as streamlining
services for children and families, families will have the ability, depending on their
situations, to shift from the center base model to the home base model and vice versa.
Again, this flexibility allows for the Early Head Start Program to meet the needs of families
in a timely fashion.
Families and children will receive the full range of health services to include; prenatal care
and education, nutritional services, preventive health care and mental health. Children
will enter school healthy and have completed the mandated series of immunizations and
will suffer from fewer illnesses and disease, therefore; increasing their attendance rate,
allowing for future educational successes. A strong emphasis will aso be placed on
Family Literacy.
Through the proposed partnership for comprehensive early childhood programs, children
will develop the social/emotional, cognitive and physical skills necessary to ensure that
their future educational experiences are positive. As well as providing tha aforementioned
skills, the children's language skills, problem solving skills, and self-esteem will increase.
All early childhood programming in child care settings will be developmentally appropriate
according to The Head Start Program Performance Standards (CFR 1 X04), The National
Association for the Education of Young Children (NAEYC), and the nationally endorsed
and certified Parents as Teachers Program. Children participating it the program are
expected to successfully graduate from high school and become contributing adult
members of the community. Studies indicate that children receiving quality early childhood
programming are more likely to succeed in their adult life. It has also been proven that for
every one dollar spent on early childhood education and intervention that four to six dollars
are saved on remedial and special education.
Families will receive parent education services to include, at a minim m; mental health,
self-esteem supports, and parenting classes that emphasize; nutrition, child development,
behavior management, communication skills, child abuse prevention techniques, and
appropriate health care practices. There will be classes (parent/tot learning clusters)
10
where the parent will have the opportunity for "hands on" experiences with their children.
Parents will receive instruction in their home using the Parents as Teachers Curriculum,
enhance their parenting abilities to support their child throughout their lives. By providing
the families a variety of resources and support systems it is anticipated that parents and
their children will be provided with the tools/skills needed in order to lead healthy,
productive and independent life-styles. Parents will also develop the skills necessary to
work with their children to develop their cognitive and developmenta levels to their
highest potentials, and facilitate their educational successes. National longitudinal studies
completed by the National Parents as Teachers Program, St. Louis MO.,fcund the window
of opportunity for maximizing the overall development of a child occurs between the ages
of birth to three. This was also supported in the recent News Week edition, "Your Child:
Birth to Three"
Basic literacy education will be encouraged for all adults who lack a GED or the basic
skills for employment. Participants lacking a high school education will be enrolled in
GED/ABE classes or remediation activities. The need for literacy enrichment will be
determined through the Family Partnership Agreement, and all families will receive the
service coordination and support necessary to be successful.
The FENWC/Employment Services -" Literacy in Technology Program," can provide adult
educational services. FENWC and Employment Services of Weld County have
implemented a Wide Area Network, which includes adult literacy programs and General
Education Diploma (GED) programs. The project uses the highly successful INVEST-
Destinations Curriculum/Program, which has a successful rate of educational gain.
Studies indicate a full grade-level gain for eight hours of study, using the Destinations
approach. Current FENWC sites have the system in their centers.
The Early Head Start Center will have the same system installed. Early Head Start
parents served in the home base model will also have the opportunity to utilize the system.
Referrals to other agencies who provide adult educational services will be made for
families who choose not to use the aforementioned system.
Monolingual non-English speaking families will be provided with English as a Second
Language classes. Upon mastery in the English language the families will proceed into
remedial and vocational education to promote self-sufficiency and employability
retainment. The adult educational level will be a minimum high school graduation or GED,
or equivalent grade level at the end of the program, many will move on to vocational or
higher education. With an increased literacy level it will be possib e for parents to
continue their education and/or receive vocational or other training leading to gainful
employment, and leave the welfare and public assistance rolls.
11
APPROACH
This collaborative program will ensure families a comprehensive system of supports,
education and mentorship that will promote self-sufficiency. Families will be involved with
in-depth planning that will identify needs, strengths, outcomes and resources that will
support them towards their goals. All families will receive service coordination support
through a certified PAT educator.
The intent of this proposal is to provide services to seventy-five families I ving in the Weld
County area who are eligible for Early Head Start services. The focus of the program will
be to provide PAT home visiting and service coordination for ail families. For families that
are working out of home, child care will be a resource of this program. Child care services
will be provided at child care centers that are NAEYC accredited. The targeted number
for child care resources will be thirty-two families. For families that are not working the
PAT services will be provided in home with mores hours of service avai able for support.
The Division of Human Services because of its unique comprehensive nature should be
considered a strong candidate for the receipt of this grant. As mentioned, under the
umbrella agency there exist adult and youth employment, education and remediation
programs, early childhood and family programs, and programs for the aging population.
As well as, having many pieces in place to carry out the services stipulated in this grant
The Division of Human Services has the linkages within the community to accelerate
participant progress. With the linkages of this organization the proposes. Early Head Start
Program will have the ability to identify gaps and strengthen collaborative efforts within
Weld County, to work with families in need or at risk of being in need.
The Division of Human Services has developed a favorable reputation within local, state
and federal circles for its ability to administer creative programs that I-ave proven to be
successful. Many programs under the auspices of The Division of Human Resources are
and have been considered model programs because of their effect veness and high
quality.
The Division of Human Services intends to capitalize on two successful programs and
delivery systems, within the agency, to incorporate many of the concepts of this proposal.
The Family Educational Network of Weld County (FENWC) and Emp oyment Services.
Services will also be coordinated/contracted with a third successful Weld County Agency,
the North Colorado Medical Foundation, Parents as Teachers Conso-tium to maximize
services for the targeted population.
The Division of Human Services, Family Educational of Weld County has operated the
Head Start Program since 1974. Since its inception it has grown from serving 85 children
yearly to serving 477 Head Start eligible children in 1997, 386 eligible Migrant Head Start
12
children (serving infants and toddlers as well as preschoolers), and 88 state funded
preschool children. Wit h alt programs in place FENWC now provides Services to more
than 950 children and families per year. In addition, FENWC currently ias in place the
structures and linkages, which when expanded and augmented by this proposal, will be
able to provide quality services while minimizing start up issues, and adrrinistrative costs.
One of the structures which will be expanded is the FENWC Parent Policy Council.
FENWC currently has active Regional and Migrant Policy Councils. These two councils
work independently regarding separate programmatic issues, yet coordinate with
combined quarterly meetings regarding issues pertaining to both programs to assist
FENWC with successful programmatic planning and operations. The Early Head Start
program will recruit parents from both models to identify and support the program with
issues distinctive to the Early Head Start Program, and coordinate quarterly with the other
two councils. The EHS Policy Council will be active participants in the hiring of EHS staff,
policy adoption, program evaluation and planning.
Employment Services of Weld County has historically provided comprehensive and
coordinated services to the unemployed and underemployed. It currently offers
employment and training programs under the Job Service, Job Training Partnership Act
Program,the Jobs Opportunities and Basic Skills Program and the Employment First Food
Stamp Program. Employment Services has in place the structure to prcvide employment
and training programs under this proposal. Employment Services also has contracts with
the local Department of Social Services,to implement educational and job training services
as established by Welfare Reforms mandates, and iTANF programming.
Family CONNECTS has for the past eighteen years coordinated multiple community based
interagency activities, on behalf of young children (0-5 years), operated Child Find
activities as the as the coordinated entry point for all screening and evaluation services
since 1979 (an average of 500 children are seen yearly = 9,000 children). Family
Connects has initiated and developed preschool services of the grassroots 99-457
preschool programs in Weld County, is as a community service development agency which
identifies gaps within the community and takes the lead implementing these programs.
Family Connects coordinates the Parents as Teachers Consortium which has a strong
base of community organization and program operation skills and successes relative to
children and families.
The Family Educational Network of Weld County (FENWC) and Family CONNECTS -
Parents as Teachers (PAT) have a long history of service provision to families throughout
Weld County. The collaboration of these two agencies represents broad based
partnerships that will be essential in providing a comprehensive program for eligible
families. The potential resources available through these two entities i icludes: adult and
youth employment, education and remediation programs, early childhood and family
13
programs, special education services, family advocacy partnerships, and training
resources.
If funded, all entities that fall under the umbrella's of the Division of Human Services, North
Colorado Medical Center - Parents as Teachers Consortium, and Family CONNECTS
along with parents, will establish weekly work sessions to identify the systematic changes
and additional activities which need to be implemented to assure services for families and
children. Additional key members of the child and family community wil be invited to help
address and plan for the needs of the program and community. Work plans will be
developed to include policy and procedure, time frames, specific activities, interagency
agreements, points of responsibility, program marketing and development, identification
of unforeseen barriers for implementation of the project, and identify additional financial
and community supports. Policy and plans will be approved by the Parent Policy Council
and the grantee board. Planning will also include discussion between the contracted
agencies and grantee to implement effective procedures relative to program
implementation, monitoring, evaluation, communication, and disbursement of and
accountability of funds.
During the initial year of the program, systems and procedures well be designed or
enhanced to accommodate the data collection and evaluation needs. The Parents as
Teachers Service Coordinators will be responsible for gathering data, needs surveys,
evaluations and feedback at all levels of the program. The data co lected will include
formal measurement tools, informal surveys, attendance and activi:y rosters, agency
feedback and developmental screening tools. The Head Start Family Information System
(HSFIS) will be expanded to track and report on the enrolled Early Head Start families.
At the end of the initial year a strategic planning team will be convened to review the data
and evaluation reports and address changes that will need to occur in mplementation for
year two. Families will be an integral part of the planning and review committee.
Measuring progress towards the programs goal of maximizing a family's self-sufficiency
will need to be systemic and over a three to five year period. The data that will be
collected will include: 1) Family's achieving goals on their IFSP's/FPA's, 2) Children
entering preschool and kindergarten ready to learn, 3) Positive changes in a family's
situation, i.e.; new job, additional education, improved literacy, 4) Less support time
needed by families to access resources and support in the community, Ei)Academic testing
scores on children in primary grades.
At the onset of the program a small number of families will be identi ied to be part of a
more comprehensive evaluation process for at least five years. These families will be
involved in more feedback, planning and monitoring of success on identified goals. The
children will also be tracked into elementary school to look at academic and social skills.
14
Each year of the program a small number of families will be identified and added to the
group. This will allow for examining any program changes that were beneficial to families
that entered the program after the initial year.
Annual reports will be completed and distributed to the families involved and agencies that
have established working partnerships. As more in-depth reports are available this
information will be disseminated and focus groups will be used to evaluate and plan using
the data..
Per current policies of the Family Educational Network of Weld no child is denied services
based on disability. The Early Head Start Program will adhere to this policy and provide
services to a minimum of 10%, identified children with a disability in either the Center-
based model or the Home Visitor model, regardless of disability. The Family Educational
Network of Weld County currently coordinates services for children with disabilities with
the local education agencies and the Child Find Agency. Family CONNECTS as
mentioned previously, is the lead agency for IDEA Part H, for Weld County; therefore;
children will be referred and placed into the Early Head Start Program if this is an
appropriate placement designated on the IFSP.
This proposal is being written in conjunction with the Family Educational Vetwork of Weld
County, Parents as Teachers Consortium and Family CONNECT,the local Child Find, Part
H agency. This agency has the responsibility of overseeing the home vis for portion of the
program and will assist with and coordinate services at the center-based option, for
children identified with disabilities.
The overall goals of the program are as follow:
1 . Provide comprehensive early childhood services and service coordination to
eligible families that will address the intellectual, social emotioial and physical
needs and encourage a healthy environment that supports a family towards self-
reliance.
2. Implement an immersion program which will provide service coordinators as
advocates for families. These individuals will assist the family in obtaining the
skills, services and supports needed for self-sufficiency.
3. Provides choices that meet the family's individual needs.
The related objectives for both project models are as follow:
1. To provide an enhanced Parents as Teachers program on a county wide basis.
1 .1 Identify and recruit individuals who are culturally and socio-economically
sensitive to be certified as the PAT Service Coordinators. Time line: January
February 2001 .
1 .2 Provide certification training for the hired staff through the National Parents as
Teachers institute, Timeline February 2001 . Training (CDA) will be provided to
15
classroom staff according to FENWC's Professional Development Plan (attached).
1 .3 Provide comprehensive and ongoing training to PAT Service Coordinators on
skills and resources that are essential for home visiting, service coordination and
advocacy. Timeline: February and ongoing.
1.4 Develop and expand on partnership with agencies that can support eligible
families. Timeline February 2001 - March 2001 .
1 .5 Advertise throughout the community and coordinate with ager cies working with
potentially eligible families to recruit families who are interested and eligible to
participate in the Early Head Start Program:Tirneline: February 2C01 - March 2001 .
2. Enroll and initiate individual Family Service Planning/Family Partnership
Agreements (IFSP/FPA) with all enrolled eligible families.
2.1 Each family will partner with their Service Coordinator to identify strengths,
needs priorities, and goals they want to address during the ned year, including
income support, literacy needs, employability skill enhancemeit, etc. Timeline:
March 2001 - April 2001 .
2.2 Families will identify the services and resources they will want to access to
support them in reaching their prioritized goals. Timeline: March 2001 -April 2001 .
2.3 Service Coordinators will support families in accessing resources and services
that identified on their IFSP/FPA. Timeline: March 2001 - April 2001 .
2.4 Families and Service Coordinators will review the plans informally at a
minimum bi-annually for revision that be needed. Timeline: September 2000 -
October 2000 (or earlier)
2.5 IFSP/FPA's will be formally reviewed with additional individuals the family
identifies, as resources to coordinate service coordination. Timeline: September
2000 and again March 2001
3. Provide community based learning groups and activities for families that will
maximize their child's development and expand their knowledge as parents.
3.1 Establish sites within communities that are accessible to families and provide
weekly activities for learning and networking. Time line: February 2001 .
3.2 Equip each site with materials and classes that promote adult learning. Time
line: February 2001 .
3.3 Ensure consistent participation by all families by providing accessible hours.
Time line: February 2001 .
3.4 Provide ongoing training for Service Coordinators to ensue competency in
facilitating community based activities. Time line: February 20C 1 - On-going.
3.5 Create partnerships with other organizations that con provide resources at the
identified community location on a regular basis. Time line: February 2001 - April
2001 .
16
4. Provide on-going family education opportunities which will equip parents with
knowledge and skhls necessary to raise children who will be contribL Ling community
members.
4.1 Families that receive child care services will have weekly home visits utilizing
the PAT curriculum. One visit monthly will include the primary child care provider
to ensure continuity from home to center. February 2001 - On-going.
4.2 Families who do not receive child care services will receive two to three home
visits per week and weekly learning groups. The home visit will include learning
about their child's development and activities to stimulate their skills. Families
receiving child care services will be able to participate in the learning groups as
well. Time line: February 2001- On-going.
4.3 Families will have the opportunity to receive education and support around
issues that impact family life (employment issues, behavior management,
medical/dental, nutrition, finances, early literacy skills, and adult learning). Time
line: February 2001 - On-going.
4.4 Encourage parents to incorporate activities that will promote the value of family
through functional daily routines, such as; bedtime, reading, outings, and extended
family contacts. Time lines: March 2001 - On-going.
4.5 Minimize the barriers which may prevent families from reachi ig their identified
goals, This may include language barriers, transportation, child care or other
areas. Time line: February 2001 - On-going.
5. Provide access to age appropriate material that will support parents in promoting
early learning in their home environment.
5.1 Expand the existing toy lending library to be available to all families who have
children birth to five years. Time line: March 2001 - April 2001
5.2 Provide instructional support to parents on the different learning activities that
can be used with the available materials. Time line: March 200* - April 2001
5.3 Partner with libraries and other community based organizaticns to ensure easy
access to the toy/resource lending kits. Time line: March - April 2001 .
6. Develop working agreements and partnership with local agencies that can support
overall family life.
6.1 Ensure that families will have access to pre-natal/health care agencies and
early childhood centers. Time line: February - March 2001:
6.2 Develop procedures that will support families as they transi:ion from agency's
or services. Time line: March - April 2001 .
6.3 Update and maintain a comprehensive listing of resources that families can
access. Time line: February 2001 - April 2001 .
6.4 Encourage families to enlist other agencies or individuals that they receive
support from to become active participants in the planning and reaching of the
IFSP/FPA goals. Time line: April 2001 - On-going.
17
6.5 Develop procedures with the Head Start program to enhance transition
services into the Head Start Program. If other preschool programs are the choice
of the family, coordinate services so that the family may continue tp be supported
through the IFSP/FP and transition process through their preschool experience.
These arrangements will include follow-up with the family until entry into the public
school system.
6.6 Continue to provide PAT Service Coordination for six monihs beyond the
transition. Time line: As needed for children exiting the program.
6.7 Work with the adult education programs and the FENWC Literacy in
Technology program to support parents with improving their skills and abilities.
Time line: March 2001 - On-going.
7. Ensure that families have access to comprehensive developmental, health, vision,
vision and hearing screening and evaluation supports and services that may be
needed for special needs.
7.1 Work with the existing child identification system to be able to accommodate
the needs of families who may need screening and evaluation supports. Time line:
April 2001 - On-going.
7.2 The Service Coordinator will support families as they access services. Time
line: April 2001 - On-going.
7.3 Provide transportation or child care if needed for families to attend required
appointments and meetings. Time line: On-going.
7.4 Coordinate any special services that may be needed for the family. Time line:
As Needed.
7.5 Revise the IFSP/FPA to incorporate any identified needs that require special
attention. Time line: As needed.
8. Ensure that families have access to resources that will support their overall health
care needs, including prenatal, well-baby, well-child care as well as periodic
screenings, diagnosis, treatment, immunizations and nutritional assessments.
8.1 Identify health care providers within the community and develop working
relationships with them to support smooth service delivery for families. Time line:
March 2001 - April 2001.
8.2 Maintain a comprehensive listing of all health providers and funding resources.
See appendices - Division of Human Services - for agency coo'dination that will
continue to be enhances. Time line: March - April 2001 .
8.3 Incorporate goals on the family's IFSP/FPA that supports ide itifying a primary
health care provider and a preventative health plan, and provide appropriate follow-
up with the family to ensure that services are being provided. Timeline April 2001
On-going.
8.4 Minimize barriers families may have to accessing health, dental nutritional and
vision care. Time line: As needed.
18
8.5 Ensure that all enrolled children are current with their immunizations. Time line:
Upon enrollment and on-going.
8.6 Expand ,FENWC's existing Health Advisory Board, so that the needs and
issues of the Early Head Start program and families will be addressed. Time line:
January 2001.
9. Ensure a comprehensive evaluation is completed on all levels of the program.
9.1 Have all families participating, complete a pre-evaluation and annual evaluation.
Utilize the PAT standardized tool. Time line: March 2001 - March 2002.
9.2 Commence staff complete pre and post and annual evaluations. Time line:
March 2001
9.3 Establish a peer review and coaching evaluation system to address improving
Parent as Teacher Service Coordinator skills. Time line: September 2000 -
December 2000.
9.4 Compile data, attendance records, evaluation results in an annual report. Time
line: November 2000.
9.5 Utilize the compiled information for strategic planning and Project revision.
Time line: December 2000 - January 2002.
9.6 Partner with other agencies impacting families that are Early Head Start eligible
to compile results from surveys and evaluations from the services they have
rendered. Time line: November 2000.
9.7 Utilize the Parent Policy Council in an advisory capacity to support program
evaluation and implementation. Time line: December 1999 - January 2001 .
A brief description of each core service to meet the aforementioned objectives is as
follows:
Resource/Service Coordination will assist in the development of a comprehensive Family
Partnership Agreement (FPA) for each family that reflects the family's individual
strengths, needs, priorities and goals. There will be one Service Coordinator per
60 families. They will be assisted with the supports of the Specialist Management
Team.
Education In Child Development will be provided by FENWC and other local parent and
family educational agencies, as identified. The areas of educatiol will include, but
not be limited to; Infant Stimulation, Child Development, Behavior Management,
Home Safety, Language Stimulation and The Importance of Play.
Health Care and Education for families and children will be coordinated with public and
private health care providers. The emphasis of care will be on the importance of
prevention. Services will include yearly physical examinations, immunizations for
the children, dental examinations, developmental screening, etc
19
Nutritional Services for children and families will be provided for by referrals to the Food
Stamp Program, Food Program for Women, Infants and Children (WIC), and The
Commodity and Supplemental Food Program (CSFP). An important piece of the
nutritional services will be nutrition counseling, which will be integrated through
home visits, parent activities and classroom experiences. Children will receive
nutritious meals in accordance with the Head Start Performance Standards, and the
USDA Child and Adult Care Food Program. Contracts currently exist with local
school districts for meal service.
Mental Health Services and assessments will be provided with North Range Behavioral
Health, via contracted services. Counseling and therapy will be available and
offered to the families as deemed appropriate by the mental health care giver and
the clients case manager. Services that are available but not limited to, are;
individual, family and group therapy, substance abuse care, and support groups.
The Family Educational Network of Weld currently holds a contract (40 hours per
week) for their Head Start and Migrant Head Start Programs. Mental health (self-
esteem) issues will be integrated throughout the curriculum, and a mental health
professional is regularly scheduled in the classrooms to provide support to the
educational staff.
Employment services ,employment counseling, vocational training and education will
occur through existing programs. All employment and training programs will follow
established federal, state and local standards.
Employment and training assessments will include, as appropriate, a General Aptitude
Test Battery (GAT-B) to provide a complete assessment of aptitudes, abilities,
skills and interests. A Vocational Preference Inventory will be used to diagnose
vocational preference and training interests. The ABLE tests will be used for a
diagnostic evaluation of the education performance level. A shol and long range
plan will be developed to assist the family member develop strategies to reach their
goals. There are two certified state counselors available for test interpretation and
vocational counseling.
Basic Education Remediation and Literacy is strongly encouraged for all clients who lack
a GED or the basic skills for employment. Participants lacking a high school
education will be enrolled in GED/ABE classes or remediation activities. These will
be provided by the FENWC/Employment Services - Literacy in Technology
Program. FENWC and the Employment Services of Weld County are currently
implementing a Wide Area Network, which includes adult literacy programs and
General Education Diploma(GED) programs. All twelve FENWC sites will have the
system installed into their centers.
20
Occupation Skill Training provides individuals with specific occupational skills both of a
cognitive nature,-as well as manual skills necessary to perform a specific job or
group of jobs. These skills will be added to the Wide Area Network mentioned
previously.
Supportive Services are available to assist families participate successfully in programs
identified on the Family Partnership Agreement. These services irclude assistance
with child care and transportation. The Division of Human Services operates a
county-wide transportation system which will be at the disposal of all families
participating in the program.
Prenatal Care and education will be provided by local health clinics, resource/service
coordinators, the Health Department, or private physicians. Transportation will be
provided to appointments if needed. Parents will attend classes identified in their
IFSP to meet their individual needs and be coordinated by their resource/service
coordinator.
Substance Abuse Identification and Treatment will be provided in coordination with The
Island Grove Regional Treatment Center (Special Connection - prenatal specific),
the School Districts prevention programs and other identified substance abuse
programs and initiatives. All substance abuse treatment programs will operate in
conjunction with mental health providers to assure that all family issues are
identified and addressed.
Supportive Services are available to assist clients participate successfully in the programs.
These services include assistance with child care and transportation. The Division
of Human Services operates a county-wide transportation system which will be at
the disposal of all families participating in the program.
All of the activities and services discussed previously will be age and developmentally
appropriate and meet the individual needs of the family to support the realization of their
family goals. The Head Start and Parents as Teachers models' and p nilosophies' will be
the fundamental guiding principles to ensure comprehensive child and parent development
programs are consistent with established standard and support the values and philosophy
of family self-sufficiency..
In addition to adhering to the minimum rules and regulations as have been established by
HHS/ACF/Head Start Performance Standards, Developmentally Appropriate Practices For
Children Birth Through Age 8, established by the National Association for the Education
of Young Children (NAEYC) will be followed. The Early Childhood Programs will be
licensed by the Colorado Department of Human Services and meet all local, state and
federal guidelines, as well as have NAEYC accreditation. Early Head Start funds will
21
provide for Early Head Start services for children in the child care setting for five hours of
services, and be reimbursed by Child Care Assistance Programs (supplemental child care
funds) through the local Department of Social Services for the remainder of the day.
The teachers and home visitors employed will have minimum qualifications of the Child
Development Associate (CDA) and Parents as Teachers Certification, wit the one-year
time-frame recognized by the Department of Health and Human Services/ACF/Head Start
Bureau. As well as having the minimum qualification of the CDA and F'AT Certification
all staff will meet the minimum requirements of The State of Colorado Department of Social
Services, licensing requirements, and the requirements for NAEYC accreditation. All staff
will be fluent in the primary language of the family and be culturally sensitive. Classrooms
will have at a minimum one care giver who is fluent in the primary language of the child
and family.
The center-based program will have an adult: child ratio, of 1 :3. There Ml be a team of
2 CDA/PAT Certified co-teachers (CDA certified)with one teacher assistant per classroom
of eight infants or toddlers. Their will also be three full time equivalency Service
Coordinator who will be Parent as Teachers Certified and who will conduct the weekly
home visit sessions with the families. The teachers will attend one home visit on a monthly
basis with the Service Coordinator.
The Home Community Based model will be one-to-one family interactions in the home.
Each Parents as Teacher Partner will work with a maximum of six families. At the
community based play groups there will be three adults per approximately five to seven
families. There are already five established sites (Fort Lupton, Windsor,
Johnstown/Milliken, Greeley, and Ault) for the play groups, as stated ba ore, there will be
a total of thirteen community-based play groups. All facilities are and will be appropriate
to meet the needs of the project.
Technical Assistance will be sought from the following sources; The Region VIII
Department of HHS/ACF/Head Start Quality Improvement Centers, Aims Community
College,The University of Northern Colorado, Cluster Trainings, local school districts, and
private consultants, if needed. The minimum content of training will include; Early
Childhood Development, Family Health Practices, Principles of Case Management,
Recruitment Techniques, Networking and Collaboration, Writing Individual Family Service
Plans, Cultural Awareness and Sensitivity, etc.
Training needs will be identified for each center-based employee and documented and
tracked through their performance appraisal. Once the supervisor has approved the
training plan it will go to the Career Development Council for approval of the training so
that financial support may be provided to the employee. The Family Educational Network
22
of Weld County has always promoted and supported professional growth and development
of it's employees.
The Home/Community Based Parents as Partners will be required to have a minimum of
thirty training clock-hours that support job-related functions, in addition; Parents as
Teachers home visitors will attend two monthly networking sessions and trainings
throughout the county. Both programs will require that staff maintain and keep current
their certificates, licensed and other job requirements.
Parents will be involved at the center level as volunteers, observers, members of the
Center/Regional Committee which will coordinate with the Head Start Parent Policy
Council. The Center Committee's and Policy Committee will be involved directly in
program planning and make recommendations to the Parent Policy Council for approval
and ratification. (See appendices for Policy Council approval of this proposal)
The responsibilities of the Parent Policy Council will include, but not be limited to:
a) assistance in the coordination and development of services where gaps
exist;
b) monitor fiscal and client activity;
c) yearly monitoring and evaluation;
d) act as a liaison to the community to represent the program on community
boards, task forces, etc.
e) approve program policy, hiring and firing
f) actively participate in program planning
Weld County has encouraged and supported community coordination. The two major
entities involved in pulling together this proposal are involved in a number of community
based organizations, board and functions. Family CONNECTS, Parents as Teachers
Consortium received in-put from all of the member previously mention in this proposal.
The Family Educational Network of Weld County (FENWC) is engrossed in community
activities relative to children and family activities. As well as operating Early Childhood
Educational programs, FENWC also operates programs funded by the local Department
of Social Services, Family Preservation, and a training grant secured in cooperation with
the local community college. Both FENWC and Family Connects have a long standing,
documented history of working with in the communities of Weld County.
23
MA
HEREFORD
CARR ROCKPORT
GROYBR
NUNN KEOTA
PIERCE
DRIGGSIJ LB
STs PERANCS A UL r RANMEIt STONEHAM
EATON
CALETON
LUCERNE Data: 1-1-2000
WINDSOR GILL
GREE LEY
KERSEY 1'
EVANS HARDIN w ,, 1
MILLIKEN SALLIs
JOHNSTOWN PECKHAAC X O
MASTERS oosinukteo
GILCREST DBAR1�'IS'LD ■"
nom/
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_--- Le7
LON ONT ..�
FIRESTONEAr ROCCEN
EVANSTON REENESBURG
ACONO FT. LUPTON FREDERICK I
DACONO HUDSON PR°SPIsC �YIOIVA f -- li ---'4'
i
1 ERI E WATTRNBERGI r i i-.
VALLEY
1 f1--'� n—I �
NORTHGLENN L 1` ,r , i
L. LOCHBUIE --- _. __---
BIWOMFIELD TBORNTON BRIGHTON
NOIIVWHOJNI
'TYNOIIVZll YDNO
/ELD COUNTY DIVISION OF HUMAN SERVICES - ORGANIZATIONAL iONAE STRUCTURE
BOARD OF WELD COUNTY COMMISSIONERS
1
WELD COUNTY DiVif ION OF HUMAN SERVICES
EXECUTIVE DIRECTOR -
/ EMPLOYMENT AREA AGENCY FAMILY
SERVICES ADMINISTRATION ON AGING EDUCATIONAL
NETWORK OF WELD
COUNTY
Reception Community »Devebpmentally w~
Registration • Fiscal — II'
Food Stamp Job Search 1. .:.._......, Services CDApp,opriala peacestdigrantfseasonal Ferment kers Thebaton renters
Teacher Education — Education j
TRAITAA �` Senior Cantata
Outreach Teacher Aid Education .7.--'"
Seniot Employment CwricW�m Development
•
-- ..,. bailor Legal Services
Job Referrals ACCOUpIIn — •— --_-
.bb Placements g ScreenEt
'M~
Employer JobMaich Building end GareLink Assess Disabilities and
Joh Listing COm Uler \ `
• bb Decampment ' t,--,.....„--........-•_ Case Management children •
/\ .MSummer Job Hunt ..... ........._.._w..._.._....
Veteran's Services �\
Veteran Veleran Service Coordinafion Personnel Y Hea{thSneemn9
•
...!!! S As sessmenb
Veteran's Preference Monitoring : •
• PTTal15 Oltatl0ll
Representative .r, - �1iya�ai5 < aIth
Immunaationa
_.. ..__......_..�_. /�f DentalE�am9
pispatcher' f Dental Mort;
• GED Preparation Drivers Referrals "...,.,
•
Remedial Education •..— ••.
'�i Asspc dlP t Secretarial • - r . •_.��.r Tt.Basic Word Ploeassing
Lsarning La�>- -- Basics Typing PBX operator
•
F'
• Resume Devebpmenl RICIUI Intent Family
FmnlovebiNlV Skills -� r _Y+ Contract Case
- - r________..._____ GCYrII!`OC • Case 6lanag=merit Services
I_,..,. .. ..... _ !
• TOFF Program -�..-....� --.. ..w_..._-...__�.,____�,
J� J1PA Adult Programs : r•Adult Day Care •
SIPA Youth Programs Pear Counseling
Special • Sommer Youth Prognem . Meats on Wheels .
p , Dislocated'Workers r Senior Clinics Policy Council
Pro rants Parent Training —� Parent
Q Youth n at • ' Hispanic Outreach • Votvnreeq
Youth(SumpdPIo Prevention and Intervention ,Tome Health Care Involvement
••�!,/ Family Supper)Program +11grow,c,rnPrvisrnn Parent Advocacy
Summa,nl SPIYiOe • WC•Senor Meals /f
FENWC Organizational Chart
Executive Director
_ Policy Council •
Director of Development - Director of Operations
Canter Committee
Specialists
Health, Disabilities, Education, Office Manager Service Coordinators Area Manager (MHS)
Family Partnerships
•
� I l
Specialists Technicians Office Technicians Teachers Service Coordinators
Teacher Assistants/Aides Teachers
Teacher Ass&star►tslAiries
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
CENTER ENROLLMENT INFORMATION
HEAD START
CENTER TOTAL HEAD CPP
START
*Billie Martinez Head Start Funded Enrollment: 477
341 14 Avenue 60 60 Colorado Preschool Project: 85
Greeley 17% Enrolled with Disabil ties.
_ f
*Centennial All centers are double session
1400 37 Street 60 60 fifteen children per classroom.
Evans ,
*Dos Rios Minimum Adult:Student F atio is 8:1.
2201 34 Street 30 30
Evans
**East Memorial All centers are licensed by the State of
614 E 20 Street 60 60 Colorado, Department of Human
Greeley ,
Services, Child Care Division.
'Jefferson *Are NAEYC Accredited.
1315 4 Avenue 60 60 **Are currently working toward NAEYC
Greeley Accreditation.
'Madison All centers with the exception of Frederick
500 24 Avenue 60 60 and island Grove are located on public
Greeley school campuses.
"'Island Grove All staff meet the minimum qualifications
119 14 Avenue 30 30 for their position.
Greeley
'Frederick All centers have active Parent
340 Maple 30 30 Cornmittees with representation in Parent
Frederick Policy Council.
*Hudson 32 28
300 Beach 60
Hudson
*Gilcrest 6 24
1175 Birch 30
Gilcrest
*Platteville
1202 Main 30 6 24
Platteville
**Milliken 43 HS
300 Broad Street 60 8 Paid 9
Milliken
TOTAL 570 485 85
NEWS ARTICLES
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IAS;QOAbl1iACCl•"i;,' See HISPANICS.Pape gZ.rH'er.A�ex'uaN.finfslled h1s tdrrereading to hie class r,
.!arruert• 16. ?COD GREELEY(Cob.)TR111UNE A7
I{lf •. E •
'
—t)ut to Prir oh .__ _ Free and reduced lunches )
IISPANICS Peirentage al students on bee or reduced lunches kir 1999-71M)p Pe:center rd siudeuts on tree and reduced
....—._ ..— _ ___ l0 'ws'm Grealet'-E+ans SNnd Uwkicl5
. Greeley-Et ens i
4s
no beomise Ca booming econ- not getting enough in:icier English tome easily than be. "cJtoi Dislrid6
ou
that has kept unemployment ref- added. ing smattered with English for seven Pbodre p-i I 40
1;low. But the UNC professor WAS hesi- hours a tiny. g
eanwhile,the dilemma facing tare to criticize District 6 for using "We do have.came amazing kids ae�r m• SS
Jolley 91� w
0 6
i is how to help Hispanic stn- ESL,which costs about S l million a in here,•Gallegos said."Abort 1.00 --
s.m ar any of whom e Spanish- year and is landed by the disuict's percent of there are Mlingust and Themes". !ly„_'-;j' '9•jl�i1 u
kes, assimilate and become general fund. that's one skill they can lake with sr
Ste in English. "Tltey•te realty trying hard,"Mil- them for the.rest of their lives." — JD 5 IS 20 25 30 35 40 45 .0— f
5 ,
lore than 2,1511 students,or near inn said of District 6's eflsilts to teach Milian and Gallegos like the Di, _.
see +centot9Iluw cntginDisifgh non-English speaking student,. Met 6 thud-language program be- f gaiillte breakdown 'e
-c classtfied as Limite meaning
English "They wrote a Title Vll grant foto cense it maintains cultural identity s I y
iciest, eaning they can't tend. yearsago.Thnl•x a real positive step.- among Spanish-speaking stwlents Fnspa"Y_and"hit°pogaeacnt ei slodents'099-2000 n 1 -_
r at speak English effectisely. The federal gram Milian referred and festers bilingualism—au oh- • H panic white Intel students , 1995 199? 1996 1989
it al thou LEP Students um llis- 10 is also known as the Improving saute quality among Americans—•
ic.More than MP percent of all America's School Act,which pro- that can lumnslate Mtn jobs after highl 'eel.y-tgans Sd ool OtttilctF 11#.4.".• 45.4: f4,net - t
paint Sttidents enrolled in Dislrid sides funding fix bilingual programs. school and college. Poube FL/m Fort Coltns 11.1% - 63.5% 23,406 District 6�am�lrhsfl lrb
rtcpanc end rA,ne popuietim d students in
c LEP students—up front 15.5 For the past two years.District 6 has "The purpose of using bilingual St Viain Valley lldiJ at lanmrrnnt 2D se: -t5 8:":; f8;228'. ; -. o.astay-Pwirs 6ch"a Oonlu 6
min in 1995 aS 41 bilingual. du:d•loutgnage pro- education is as a means to leach Elie Thrrr+psen R3J in to B
enuin. mit,oud 9.6% 87.3% 14,390 Hispanic What Total
;o I•at,the district pros ides Ella- grans,al lour eleowil ry schools-• fish and the Spanish-speaking student ——--— - --- --- _ _ studame
u es a Second Language and bifin a much better approach than E uI in cOntinnes in be bilingual.- Milian Garcia said the district has rte intro- thine in bilingual education. 1969-2060 419% 55 4.4. 14,867
in or dual.language programs, teaching non-English speaking stu- said.'Most Kull k+rhndisagrer Mil h Linn of dumping its dual-language Gatcfa midtbedixlrict is already 1996-1999 401% 57.2% 14.900
ich are designed to help Sptuiish- dents:Milian said. this concept drrn'I understand rMreis Pmg1n• preparing itself for iltorrnges.As 1997.1996 26.4% 66.6% 14.506
:eking students make a II'ansitior Allhongli the programs vary en ESL component to any bilingual "As long es Our test scores and teachers lease the fuur elementary ilt16.SAd7 37.9% 59.7% 14.659
English wore smoothly-. slightly front one school to another, pingram to get students to spark Eng. other indicators stuns ns dial our mu- schools with dual language pre, 19gy1496 317% 69.2% 1%
ESL am are in -'gray District 6's bilingual pogroms set out fish, dents are being more sucressl id.1'd grams in District 6,they might he 19901991 'b .1 3 87 4% I I
Seel that needs that snores." in leach students in Eng fish end Span `The bilingual program is really iinagineiI.won ldbe held in get rid of replaced with bilingual leached lo 19&1996 27.7% 70.9% 16,636
Aso mid,while bilingual programs. rsh.leachers split the time hero een som-ihiepihatncedsmhec0ntinued, the ptogrnm,"said Garcia.who added allow die bilingual program to 5&1980 25.9% 72.7.3 10,387
rich sae funded by,close l0 instructing in English and.Spanish to olheneise you won't!:now if it's et- that once the grant.:piie:.:naner-for eventually expand to a kinder- to heart.They have T. I programs
'amino in federal grains. are in the 731 students in the protium at faction You won't see results in two tire program would come from Dis• gartnn-Ihmngh-bfllr•grade eflett in place at half of the elementary
s
tee a1 Jeltersin.Billie Maurine-I. leffeismi,Martinez,East Memorial Yeats" met 6's general hind. Even with the district's effort at inho0 in Greeley and Evans,Pansy
Ira Mein dial and Madison elenamo- and Madison And thnt-s the question that cluck's But Milian admits there are some bilingual education, Milian warns said Tla hou programs ss ,Pans,, •-
-
-yschtatls "To hear someone talk in yearns- experts:WVillDisuict6 decide tofund possible roadblocks,iikludingatin- thin the program isn't the only solo- wrftingandmarhtnsmrfenwpnr-
'psi ee g,a largo imtoanls nI rive tongue gives them confidence bilingual programs when the Title ade and stNe shortage to ESL lion to leaching Spanish-speaking forming at subpar levels in small
vanish speaking Students,Ural rte- and allows them to sake nskt—Daniel VII grant nine on!in 2f5177 Plans to bilingual teachers. students, groups 07 in mhe-on-nor settings.
es on issue with Eugtish as a Second Gallegos said of fuse-graders entailed expand the programs loather schools Currently. kindergarten Inn nitel, She said there must lr contact The elf;air,also win gore again
ingitageclassesandrsestnsmoreof in the bilingual douse he tenches at would depend on the individual needs .ecrnigrades ueprotidedbilingual with frmtilymembers ofmodenlsto offer summer rcpding and math
need to teach ESL,-•Parise said. Jefferson."The chances of learning of srMxns,Panso said. preen ems at Madison,East Memorial help thbetn learn the importance of an earooffer for all„mienls to cOnlii e
th
ESL programs have been widely English is tuhtnense when yon know "Dishier 6 needs to Starr thinking and Jeffetsoa.At h1atiuez,students education and access to librmy books (earning in the off-months.
ed in District 6 for decades.The how to read and write in Spanish be. about how it is going to continue the in kindergarten through fourth graces for students so they can read al frame rnin tottom line fix hs is that you
ralegy is to immerse non Englislr cause you urn apply the concepts." program." Milian said• "I think it mince access to the duel-language pro- with their parents
taking students in English-speak- Gable ns team teaches the fist would he tragic acid I'd lie dis cram. "Tfrre's a danger in thinking
may have problems witlu the kids you
Fg gg g get,bit we can't make excuses,"
g dassmoms.For 45 minutes to an grade class.He maintains that once pointed if the district abandoned the Anfir d the do trig pins to add a see bilingual education hill remedy ail sit Parise said."With greater rxpesUt-
roe wick day. ESL students are basic concepts are learned in slit- ',ingrain knowing its potential:' year at the schools costa the problems."Milian said. Pons,lMre's a venter chance et se
ta-
tiled from their reguii elassm0ta= dents'native languages,students can District 6 bilingual director.lorge dews hunt precious grades can coo- Dislrtct ii has taken that smtement kids will learn.Period"
rd receive indir'dual•Jslruclion in __ ---_
nglish by a slate qualified ESL --- -- - — -- __..
artier.
But the Ism.,efipuvaur r,.e.',. -
the best way to teach Spanish-
ranking students.Milian said
'The ESI.,program is the moat ,
'ninon model of education for lion•
ed English proficient students,but
's notnsuccessful program."htilian
Lid."It's the leapt expensive,and
•
in can use a monolingual teacher to • .
aclr thegmm."
Milieu blames the plogtam's Inch
'rffecti-:enecs un the Shml time that
udetts mr actually pulled ft 0,11 then
nssrosnis to learn from ESL teach
s,w h0 aren't required to converse
'Spanish with students.
glue also said ilia; no:,Fneustr
ceiirig ttn:ler+la might not node,
and the crmerpis they're learning in
nglish because they might not have
iaslered die language of limit native
PROFESSIONAL
DEVELOPMENT PLAN
PROFESSIONAL DEVELOPMENT PLAN
REQUIREMENTS:
Lunch Aide
entry level
on-going Work toward High School Diploma/GED and/or ESL.
On-going Documented professional development as specified on
Performance evaluations and recommended by immediate
Supervisor.
Teacher Assistant
entry level High School Diploma/GED, 1820 hours c f experience.
completion of 3rd year CDA, preschool, or equivalent.
completion of 5th year CDA, infant/toddler, or equivalent.
on-going On-going documented professional develcpment as specified
on performance evaluations and recomme zded by immediate
supervisor.
Teacher
entry level CDA, preschool and infant/toddler, or equivalent.
completion of 5th year Director Certification.
completion of 7th year A.A.S. in ECE.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Service Coordinator
entry level Director Certification.
completion of 3rd year CDA. Infant/Toddler& Preschool or equivalent.
completion of 5th year A.A.S. in ECE.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Community Service Worker
entry level High School Diploma/GED.
completion of 3rd year Course work toward an A.A.
completion of 5th year A.A. Human Development or related field.
on-going On-going documented professional devel Dpment as specified
on performance evaluations and recommended by immediate
supervisor.
Office Technician
entry level High School Diploma/GED.
completion of 3rd year Completion of certificate program in related field.
completion of 5th year A.A in related field.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Parent Involvement Technician
entry level A.A. in related field.
on-goi 'ig On-going documented professional development as specified
on performance evaluations and recommends d by immediate
supervisor.
Specialist
entry level B.A. in corresponding field.
on-going On-going continuing education and certificati ons/licensure as
applicable.
Director
entry level B.A., M.A. preferred in corresponding field.
on-going On-going continuing education.
PROCESS
A) The three month evaluation will include:
1) For staff with less than an Associate Degree or not currently attending a higher educational
institution.
a) An assessment of their educational levels/needs and personal goals.
b) For staff with less than 8th grade literacy levels, a plan to reac i 12th grade levels,
using the DHS learning system.
2) For staff who have met the 12th grade levels or are attending a community college.
a) A long-term plan should be written to ensure that employees meet the 1st or 3rd year
requirements,including;time-frames,required courses,support systems,monitoring
methods.
3) For staff needing to learn English/Spanish,a plan to learn English/Spani.h,including support
services (payment, tutors. social programs, etc.)
B) The six and twelve month evaluations will include:
I) An evaluation of the employee's progress,including areas of excellence and difficulties.as
well as identifying problems/barriers in meeting the requirements.
2) For staff who have not met the 12th grade literacy level or met Engli;h proficiency.
a) A plan for continuing support must be written.
b) A method and time-frame must be determined for on-going monitoring and support.
3) For staff who have met the 12th grade levels or are attending a community college.
a) A long-term plan should be written to ensure that employees.meet the 3rd year
requirements,including;time-frames,required courses,support systems.monitoring
and evaluation methods.
C) Subsequent evaluations up through the 3rd year evaluation will include progress evaluations
I) An evaluation of the employee's progress,including areas of excellence and difficulties,as
well as identifying problems/barriers in meeting the requirements.
2) A plan for continuing support and establish atirne-frarne for completion on-going monitoring
and support.
D) The 3rd year evaluation will reflect status(completion or failure to meet)of 3rd year requirements.
1) For staff who have met the 3rd year requirements,a plan will be written to meet the 5th year
requirements or on-going staff development activities.
2) For staff who have not met the 3rd year requirements: areas of excellence and
a) An evaluation of the employee's progress, including
difficulties, as well as identifying problems/barriers in meet..ng the requirements.
b) If staff do not meet the requirements on schedule or seek prof nsional development
opportunities as required, disciplinary action will occur up to and including
termination.
c) Progress will be monitored monthly.
d) The next evaluation will reflect status of meeting the requirements. If the
requirements are complete a plan will be written to meet the 5th yeaated untiar requirement.
l the
If the requirements are not met, the steps in D)2) P
requirements are met.
E) Subsequent evaluations up through the 5th year evaluation will include progress evaluations
1) An evaluation&the employee's progress,including areas of excellence and difficulties,as
well as identifying problems/barriers in meeting the requirements.
2) A plan for continuing support and establish a time-frame for completion,rn-going monitoring
and support.
F) The 5th/7th(teachers)year evaluation will reflect status(completion or failure to rieet)of 5th/7th year
requirements.
1) For staff who have met the 5th/7th year requirements,a plan will be written for continuation
of professional development based upon identified areas of job relates.needs/interests.
2) For staff who have not met the 5th/7th year requirements.
a) An evaluation of the employee's progress, including areas of excellence and
difficulties, as well as identifying problems/barriers in meeting the requirements.
b) If staff do not meet the requirements on schedule or seek professional development
opportunities as required, disciplinary action will occur up to and including
termination.
c) Progress will be monitored monthly.
d) The next evaluation will reflect status of meeting the requirements. If the
requirements are complete a plan will be written for continuation of professional
eeds/interests. If
requirements
e development
are not met,theon identified
n.F)2),will be repeated u n l the requirements
requirem
are met.
G) All evaluations will also reflect identified areas which an employee would be refit from additional
training,i.e.;supervisory skills,communication skills,time-management t. Tht:se issues will also be
addressed in professional development plans.
H) Step increases for the 1st, 3rd, 5th and 7th years will be determined by an individuals successful
completion of their professional development requirements.
I) Staff currently employed who do not currently meet the requirements will commence with their
professional development plans September,(fall quarter) 1998,and follow the 1-3-5/7 year process.
If staff do not meet the requirements on schedule or seek professional development opportunities as
required, disciplinary action will occur up to and including termination.developrnt will cia J) FENWC has funding for staff development relate financial t0
00fessionrt options have been E•nxhaust d.be fiS�CDC
lly
supported by FENWC only after other
policy for payment of staff development activities.
K) FENWC will also support professional development by coordinating college level course work with
Aims Community College and other institutions as deemed appropriate, including four year
institutions, and graduate work,within budgetary constraints.
L) If necessary,and approved by the supervisor and directors,a flexible schedule may be allowed,it job
performance and quality are not compromised.
JOB DESCRIPTIONS
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Service Coordinator
Supervisor: Site Manager
Department Weld County Division of Human Services' Family Educational Network
Position Supervises: Site Staff
'Working Hours/Days: Hours will vary depending on time of year (Year-Round Position)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days), Vacation Leave (after
successful completion of initial six month preview period), Retirement Package, Workmen's Compensation.
and Social Security Benefits
Review Period: Twelve month review period. No vacation� ma
y��o er��������gal performance
months of
review period. At the end of the sixth and twelfth month, p
evaluation and recommendations for continued employment will be made to the Executive Director.
Salary: $1,729.56 per month/$9.94 per hour
REFERENCES WILL BE CHECKED
MIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services receives
the and thenclareference tions' of
the Interviewing Committee and hires individuals based upon those recomm
endations checks. The Executive Director is the only staff member within the Division of Human Services with the
authority to hire or fire. ounty All individuals must be registered for employment with the Employment Services of Weld
Ch the located :it
1551 North 17th Avenue, Greeley, Colorado, prior to being considered for any pos.
County Division of Human Services. Please check with the Employment Services Receptionist or
appropriate Technician at 353-3800 or at the above location.
All appointments to positions within the Weld County Division of Human S rvices es wat breill be madeequa on
ly the basis
of merit and fitness as determined by job-related, competitive tion P o
ced to
all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan political purposes and are
prohibited from using their official authority for the purpose of interfering with or affecting the results of an
election or nomination for office.
REQUIREMENTS
1. Must be Director Certified by the State Department of Social Services.
2. Must be knowledgeable of the Head Start Program and Performance Standards.
3. One (1) year experience with a Head Start Program, or other Early Childhood Program.
4. Bilingual (English/Spanish) preferred but not required.
5. Must participate in pre-service and in-service training.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(1)
REQUIREMENTS (Continued)
6. Must possess a current First Aide/CPR(Adult and Child)Certificate or obtain one within three (3)
months of employment and keep current.
7. Must be able to relate to an/ work with low-income and minority people.
8. Must be familiar with and abide by the State Law on Child Abuse.
9. Must have a physical examination and pass criteria as set forth in the Head Start Rules and Regulations
within thirty (30) days of employment and every two years thereafter.. Must haire current immunization
record.
10. Must possess good communications skills,verbal and written_
11. Must have excellent professional ethics.
12. Must submit resume and transcripts as required.
13. Must pass FBI/CBI background check; as well as Department of Social Service; Central Registry check.
14. Must have a valid Colorado Driver's License and provide proof of auto insurance and be able to travel
throughout the State of Colorado as well as out of state.
15. Must work YEAR ROUND and be able to work various hours and days as required- FLEXIBLE.
. 16. Must present three(3) letters verifying character and suitability to work with ycung children.
JOB DUTIES (Include but are not limited to the following):
1. Supervision and evaluation of site staff to include: tracking attendance; completing performance
appraisals and other evaluative tools and reporting to the Site Manager. Secures necessary training and
technical assistance for center staff.
2. Responsible for the daily operation of site. Ensure that all areas are in compliance according to
applicable rules and regulations. Meet regularly with the Site Manager and rep fit on the status of center
operations.
3. Establish and attend Center Committee meetings and ensure that Representativ 2 and Alternate are
elected for Parent Policy Council.
4. Coordinate parent and child activities with the elementary school, establish rapport with the elementary
school stag; and facilitate transition activities with the elementary school
5. Keep supervisor advised of any unusual situations and/or problems and the action taken.
6. Maintain an inventory record of materials and equipment on site.
7. Ensure the completion of OSPRI evaluations of the center: monthly November- May for Head Start;
July - September for Migrant Head Start.
8. Responsible for security and maintenance of the center.
9. Provide assistance to the Health Specialist in the following areas: health and developmental screenings..
and contacting parents regarding health issues.
10. Responsible for the recruitment, determination, and placement of eligible child]en for the center.
11. Responsible for the service coordination (case management) for the families of the center.
12. Follow the chain of command at all times. ro rams needs.
13. Adapt, expand, and change center plans and procedures to meet changing p
14. Submit orders for supplies and equipment for the center.
15. Responsible for processing and maintaining necessary paperwork, and center s:atistical data, to be
submitted in a timely manner.
16. Attend necessary meetings and training; to include pertinent elementary school meetings and/or training.
17. Document and manage personnel actions appropriately in conjunction with personnel policies and
procedures and the FENWC personnel representative.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(2i
WELD COUNTY DIVISION OF HL'-MAN SERVICES
POSITION INFORIVIATION SHEET
Title: Teacher
Supervisor: Service Coordinator Educational Network
Department: Weld County Division of Human Services' Family
Position Supervises: 1 Teacher Assistant, 1 Teacher Aide, and Volunteers
Working Hours/Days: Hours will vary depending on time of year (Year-Round Pcsition)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days), Vacation Leave (after
successful completion of initial six month review period), Retirement Package, Worknen's Compensation,
and Social Security Benefits first six
Review Period: Twelve month review period. No vacation may Visor Will rondtaken during uce: a formal performance
evaluationreview period. At the end of the sixth and twelfth month, the sup
evaluation and recommendations for continued employment will be made to the Executive Director.
Salary: $1,543.38 per month/SS 87 per hour
REFERENCES WILL BE CHECKED
HIRING PROUD 1RE
The Ex
ecutive Director of the Weld County Division of Human Services receives th.t
and as of
the Interviewing Committee and hires individuals based upon those recommendations
ecommen aiors the reference
checks. The Executive Director is the only staff member within the Division of Human Services with the
authority to hire or fire.
All individuals must be registered for employment with the Employent for any position f Weld County
Wallocated ar.
1551 North 17th Avenue, Greeley, Colorado, rjo_r to being considered
d
County Division of Human Services. Please check with the Employment Services Receptionist or
appropriate Technician at 353-3800 or at the above location.
All appointments to positions within the Weld County Division of Human ervices will be made edu es that are squall n the b sis
of merit and fitness as determined by job-related, competitive selection
p
d to
all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan political purposes and are
prohibited from using their official authority for the purpose of interfering with or affecting the results of an
election or nomination for office.
REQUIREMENTS
1. BA or AA in Early Childhood Development or a minimum of a Child Develop Tient Associate (CDA)
Certificate - verification required.
2. One (1) year verifiable experience with preschool age children.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(1)
I LL E, IEN S (Continued)
3. Bilingual (English/Spanish) preferred but not required.
4. Must participate in pre-service and in-service training.
{. Must pass FBI/CBI background check, as well as Department of Social Services Head Start Rules dheck.
6 Must have a physical examination and pass cnt ent or be terminatede ria as set forth in th M Must have current immunization
Regulations within thirty (30) days of empo ym
record.
7. Must be able to work with and relate to low-income and minority people.
8. Must be familiar with and abide by the State Law on Child Abuse.
9. Must have a valid Colorado Driver's License and Auto Insurance. Must provide own transportation as
you will be required to travel to county site. -
10. Must work YEAR ROUND and travel to County site. (30) days of employment.
11. Must possess a First Aide/CPR Certificate actert�one it suitability to work with chi�dren.
12. Must present three (3) letters verifying char
JOB DU IES (Include but are not limited to the following):
1_ Knowl �. P edgeable in im lementing Head Start Goals and Performance Standards,
NAEYC'
Rules and
Developmentally Appropriate Practices, Colorado Department of Human Services
Regulations for Child Care Centers,
FENWC's Policies and Procedures.
2. Continue professional growth by staying knowledgeable of early childhood practices and maintain
professional credentials.
3. Be able to identify and individualize a developmental program for e o rmat on with devesuplopmental
al
a d
cultural needs, and document on weekly lesson plans, IEP s, and share
during staffing, and as needed.
4. Be involved with each FENWC Component in providing swvices t eet n so children
eam won d fwithamilies.
support staff, and
5. Complete home visits, parent teacher conferences, parent meeting
so
documentation.
6. Provide parents with information, training on child development d developmentally
isits, letters, meetings;propriate
practices through parent contacts such as but not limitedto home
calls. Responsible for parent involvement activities as outlined
�appropriate aace Stande rdpoiicias and
7. Supervise and train ciass�croe teacher aides ollowed through.
procedures, and perform
8. Be able to document performance and submit evaluations of
teacher and follow es as re
eq the training plans ;Ind9. Develop training plans with aide and your own training plan
training attended.
Ip
0. Complete accurate documentation, lesson plans, IEP's, information
oneachchild's classroom d tile,
referrals, meal counts, attendance, and other.required paperwork, �dsubmit
11. Attend training, meetings, in-service, parent nights as required.
Res onsible for ensuring developmentally appropriate practices are implemented at all times for children
12. p L •
indoors and outdoors, and children are Pasn oral punishment, total
13. Have knowledge of Child Abuse Policy and implement
(verbal/non-verbal) or ay of child abuse or
isolation, inappropriate forms of communication
neglect will be permitted within the child care center,
14. Will obtain parent substitute when absent. Teacher Aide will know the resporsibilities when teacher _s
absent.
Weld County is an Af
firmative Action/Equal Employment Opportunity Employer. Male/Female.
(2)
WELD COUNTY DIVISION OF HUNLAN SERVICES
POSITION INFORMATION SHEET
Title: Teacher Assistant
Supervisor: Teacher
Department: Weld County Division of Human Services' Family Educational Network
Position Supervises: -0-
Working Hours/Days: Hours will vary depending on time of year (Year-Round Position)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after
ntPackage,Workmen's s Compensation,
n Leave (after
successful completion of initial six month review period), Retire
and Social Security Benefits
Review Period: Twelve month review period. No vacation may be taken during the first six months of
review period. At the end of the sixth and twelfth month, the supervisor will conduct a formal performance
evaluation and recommendations for continued employment will be made to the Executive Director.
Salary: $1,155.36 per month/$6.64 per hour
REFERENCES WILL BE CHECKED
HIRING PROCEDURE_
The Executive Director of the Weld County Division of Human Services receives the recommendations of
the Interviewing Committee and hires individuals based upon those recommendation: and the reference
checks. The Executive Director is the only staff member within the Division.of Human Services with the
authority to hire or fire.
All individuals must be registered for employment with the Employment Services
vieS of
o Weld
n County h the located at
1551 North 17th Avenue, Greeley, Colorado, prior to being considered for any Po
County Division of Human Services. Please check with the Employment Services Receptionist or
appropriate Technician at 353-3800 or at the above location.
All appointments to positions within the Weld County Division of Human Services will be made on the basis
of merit and fitness as determined by job-related, competitive selection procedures that are equally applied to
all qualified applicants.
against coercion for partisan political purposes and are
The Division of Human Services' staff is protected
prohibited from using their official authority for the purpose of interfering with or affecting the results of an
election or nomination for office.
REQUIREMENTS
1. High School Diploma or GED -verification required.
2. Must be Assistant Group Leader Qualified according to the Colorado Department of Human Services
Rules and Regulations for Child Care Centers.
3. One (1) year verifiable experience with preschool age children.
Weld County is an Affirmative Action/Equal Empioyinent Opportunity Employe"- 1VlalerFernale.
(1).
REQUIREMENTS (Continued)
4. Bilingual(English/Spanish)preferred but not required.
5. Must participate in pre-service and in-service training.
6. Must pass FBI/CBI background check, as well as Department of Social Servicss Central Registry check.
7. Must have a physical examination and pass criteria as set forth in the Migrant Head Start Rules and
Regulations within thirty(30) days of employment or be terminated. Must have current immunization
record.
8. Must be able to work with and relate to low-income and minority people.
9. Must be familiar with and abide by the State Law on Child Abuse.
10. Must have a valid Colorado Driver's License and Auto Insurance. Must provide own transportation as
you will be required to travel to county site.
11. Must work YEAR ROUND and travel to County site. 30 d e loyment.
12. Must possess a First Aide/CPR Certificate or obtain one within thirty (30) of mP
13. Must present three (3) letters verifying character and suitability to work with ihildren.
JOB DUTIES (Include but are not limited to the following):
1. Greet each child upon arrival/departure.
2. Daily planning and execution of all classroom and outdoor activities.
3. Involved with children by providing developmentally appropriate engagement of activities both indoors
and outdoors.
4. Provide for well being, health, and safety of each child enrolled in the Center.
5. Supervise children at all times including bathrooms, playground, bus stop. Ai no time shall a child b=
unsupervised.
6. Provide appropriate meal service and nutrition and health activities.
7. Clean and disinfect classroom and its contents, and keep playground, halls, bathrooms free of debris and
safe and healthful for children.
8. Assist in the classroom with materials, set up and preparation. Keep classroom and materials neat and
orderly at all times. A T parent nights, and submits documentation.
9. Assist in parent conferences, home visits, parent meetings,
10. Attend training workshops, conferences, in-service training as required.
11. Complete accurate paperwork, reports as assigned by supervisor after training.
12 .Substitute for teacher in teacher's absence. Assist in an obtainingarent substii:ute on ones own absence.
13. Maintain confidentiality of issues as outlined in policies d procedures.
14. Communicate with teacher, and support staffusing a team concept approach
15. Have knowledge of Child Abuse Policy and implemen��non-s verbal or ed. No an�f form of child abuse or
tiral Punishment, total
isolation, inappropriate forms of communication (verbal/non-verbal)
neglect will be permitted within the child care center. designed
16. Will implement training is the classroom and with parents. Will follow throu7h on training plan g
by supervisor.
17. Work with teacher on parent involvement activities as outlined in the Performance Standards.
18. Implement Head Start Performance Standards, FENWC Policies and Procedures.
•
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(2)
FEDERAL AUDIT
ADMINISTRATION FOR
J+M„4�R�Kffjl
DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN AND FAMILIES
Region VIl1
F ederal Office Building
4)�1. 1961 Stout Street
Denver,CO 80294-3538
November 29, 1999
Mr.Mike Kyles, Board Chairperson
P.O.Box 1805
Greeley, Colorado 80632
Re: Head Start Grant No.: 08CH0019/24
}IHS Audit Control No.: A-08-99-60193
Budget Period Ended : 12/31/97
Dear Mr. Kyles:
We have completed our review of your organization-wide audit and your FINAL Financial Status Report(SF-269)
on the above referenced grant. The corrective action plan outlined in the audit has adequately addressed the audit
finding and recommendation.
The amount of unexpended Federal funds,for Program Year 24,was$0.
Program Account PA20
PA22
Approved Federal Budget $20,356 $1,588,780
Actual Total Expenditures 20,356 1.588,780 -
Unexpended Federal Funds $ 0 $0 -
If you have any questions concerning this audit,please contact Jeff Newton,at(303)844-'1100 ext. 319.
Sincerely,
William Hagerty
Grants Officer
Office of the Regional Administrate
cc: Walter J. Speckman,Executive Director
Tere Keller-Amaya,Head Start Director
Victoria Kircher,Policy Council Chairperson
Marilyn Carlino,Fiscal Officer
Mike Kyles, Page 2
Mr. Mike Kyles,Board Chairperson- Attachment
Grantee: Family Educational Network of Weld County
Grant No.: 08CH0019/24
Audit Control Number: A-08-99-60193
Budget Period Ended: 12/31/97
PLEASE SIGN INDICATING YOUR AGREEMENT OR DISAGREEMENT WITH THE ATTACHED LETTER.
IF YOU AGREE,
THIS
PLEASEAUDIT
RESPOND WITHIN/155 DAYS FROM THE DA YOUR
TE OF THIS 1,E1 TER.N(S)FOR
THIS POSITION.
AGREE _,_DISAGREE
DATE:
SIGNATURE,BOARD CHAIRPERSON
COST ALLOCATION PLAN
$ #.j cowry
DIVISION OP Er SM.-ICES
COST ALLOCATION L,
BY
MARILYN CFRLINI)
FISCAL OFFICER
REVISED MAY r 1998
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith and to
the best of my knowledge and belief
1. All costs included in this proposal revised ccordance with the re uirements of ONIBtion
method for calendar year 1998 are allowable m
Circular A-87 and the requirements of the Federal award(s)to which they apply.
2. All costs included in this proposal are properly allocable to the Federal awards on the
basis of a beneficial or causal relationship between the expensesdcimilar�ypes of costs have
e awards to which
they are allocated in accordance with applicable requirements.
equirem ats Further,
been accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld
Division of Human Services
//IV
Water J. Speckma�r__
;' 'Executive Director
WELD COUNTY DIVISION OF HUMAN RESOURCES
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is tc outline, in writing, the
methods and procedures that Weld County Division cf Human Services will use• to
allocate costs to its various programs, contracts and grants.
BACKGROUND
Weld County Division of Human Services (LHS) operates as an umbrella agency
of Weld County Government. DES is the administrative nttyrfor
e various
d srsf edfral
and state programs, grants and contracts. These programs Agency on inAgto our
areas; Employment Services, Family Educational Network, Area g -
d
Other Human Service. Employment Services includes the following grants and
contracts; Job Training Partnership Act Grant programs, Job Service, Summer Job
Hunt, Summer of Service, Employment First Food Stamp/Job Search Program,
Workfare, TANF, Family Support Program, Americorps, Youth Crime Prevention
Initiative, Educational Computer Lab, and One Stop Programs . Fimi-y
Educational
Network consists of the following revenue sources and programs; Head Start,
} Neighbor to
Migrant Head Start, Child Care Food Program, Family Support Program,
Neighbor and Preschool. Area Agency on Aging incorporates O._der American Act
funds into several Senior programs. It also relies on USDA funds for Senior
Community Service Block Grant Funds for coordinating the
nutrition programs,
Senior volunteer program, Federal Transit Funds for Senior Minibus
transportation, and Single Entry Point Funds and Private Contracts for Senor
Case management and JT?A funds for Older Worker. Other Human Service programs
and funding include; Community Service Block grant, Commodity Supplementer'_ Food
Program, and LeHeap
These grants require that DES complies with OMB Circular A-102, Uniform
Administrative Requirements for State and Local Government This Cost
Governments
OMloCirc Plan ular
A-
87, Cost Principles for State and Local Governments.
is based on the definitions and requirements spelled out in CMB Circular A-87 .
GENERAL APPROACH
The general approach of DES in allocating costs to particular programs,
grants and contract is as follows;
A) All costs identifiable with a specific program, grants or contracts
are charged directly to the benefiting program.
B) Unassigned direct costs are assigned to cost pools and are allocated
monthly based on monthly time sheet distribution
percentages
of the
the
personnel assigned to each particular cost pio For
epercentages taken against the Employment Services cost pool only
come from Employment Services staff.
ALLOCATION METHODOLOGY,.
EHS uses five cost pools;
1) Transportation Cost Pool---This pool is used to accumulate all the
joint costs associated with running DES' s Transportation Department
which provides minibus transportation for several of: our programs .
This pool includes transportation staff salaries, fringe benefits,
and all transportation operational costs.
2) Employment Services Cost Pool---This pool is used to accumulate all
the joint costs associated with the operations of Employment
Services including; Employment Services staff salaries, fringe
benefits, and other costs which cannot be directly Ldentified to a
program.
3) Area Agency on Aging Cost Pool---This pool is used to accumulate all
salary and fringe costs and joint costs associated with Area Agency
on Acing employees and programs.
4) Administrative Cost Pool---This pool includes all administrative
salaries, fringe, overhead and other joint costs associated wit'_,
administering all DES programs that cannot be directly identified to
a grant or contract.
5) FENWC Cost Pool---This pool is used to accumulate. all the joint
casts associated with the operations of Family Educational Network
of Weld County including; FENWC staff salaries and fringe, as well
as other costs which cannot be directly identifie3 to a specific
program.
TRANSPORTATION COST POOL d The Transportation Department system tra figures areaccumulated
cketoLesantrips s
seassociated with each program served. Th
a monthly report. Monthly, percentages of miles rer program are
calculated for the period. The percentages are taken against the total
transportation department costs for the month. The amounts are allocated
from the pool to the program (fund) receiving benefit.
EMPLOYMENT SERVICES COST POOL
Monthly time sheets are kept by all Employment Services employees noting
their time per month per program served. Monthly, the time worked
er
program is entered into a spreadsheet which cro alcul lates shetotal
titime
e
(weighted by rates of pay) percentages per program
g
percentages are taken against this pool of costs and are allocated to
grants served accordingly.
•
AREA AGENCY ON AGING SERVICES COST POOL
time sheets are kept by all Area Agency on Aging employees noting
Monthly +- the t:.me worked per
their time per month per program served. Monthly,
program is entered into a spreadsheet which calculates total time
percentages per Programs
weighted by rates of pay. The time/rate
percentages are taken against this pool of costs and are allocated to
grants served accordingly.
ADMINISTRATIVE COST POOL
Monthly time sheets are kept by
all Administrative staff noting their time
per month per program served. Monthly, the time worked per program is s er
entered into a spreadsheet which calculates
a cola es tote percentages percentage per The program weighted by rates of pay. ants served accordingly.
against this pool of costs and are allocated to gr
FENWC COST POOL
+- time sheets are kept by all FENWC staff noting their time per
Monthly percentage of children
served. The classroom staff allocates by p
Monthly, the percentages are calculated and taken ms agsainst
per program. * rants and programs this pool of costs and allocated to g
according.r.
GEIv'ERaL LEDGER ACCOUNTIN
Weld County uses a
uniform classification of accounts for all general
le
dger er departments. Each grant or program is its own general ledger
department (fund) . All direct costs are charged directly to the
particular department it served. All allocated costs
areeentered into
os. Ethe
h
ledger by journal entry--from the pools tc the grant as to cost
allocated line item is coded sorect can
or allocated,`isdalso coded wi`hoa
source. Each expense, itwhether
against the cost category defined by the grant.
program code to charge against
REREPQ TIN
quarterly reporting. Each general ledger
Most grant programs are on � to report . The department
department . is printed for the time period
of
carries the calendar year-to-date totals for each i osubract wh category of
expenses. From the total for the grant cost category as. The balance
has been reported in prior periods of the same calendar y-p
for the cost category
is transferred to the report for the current period.
The ledger report, is the documentation of costs and backup to reperte
d
expenditures.
•
ASSURANCES
certification Regarding Lobbying
Certification for Contracts , Grants, Loans, and
Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been
paid or will be paid to any person for influencing or attempting
to influence and officer or employee of any agency, a Member of
Congress , and officer or employee of Congress , or an employee of
a Member of Congress in connection with this Federal contract,
grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying, " in accordance with its instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents
for
allandnd
subawards at all tiers (including subcontracts, subgrants,
contracts under grants, loans , and cooperative agreements) end
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was place when this transaction was made or
_ entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section
1352 , title 31, U. S. Code. Any person who fails to file the
required certification
shall
e subject
for civil
eachnsuch cif not
less than $10, 000 and not more than $100, 000
failure.
Weld County Board of Commissioners
lumen Services Department
Or7anization
C � `Lc-2 Chair 04/26/2000
.Authorized signatv,66 Title Date
Barbara J. Kirkmeyer
NOTE: If Disclosure Forms are required, please contact:
Administration for Children and Families
Administration for Children, Youth, and Families/HSB
P.O. Box 1182, Washington, D.C. 20013
ATTN: Lynda Perez
Will comply, as applicable, with the provisions of the 12. Will comply with the Wild and Scenic Rivers Act of
Davis-Bacon Act (40 U.S.C. §§276a to 276a - 7), the
1968 (16 U.S.C. §§ 1271 et seq.) related to protecting
Copeland Act (40 U.S.C. §§276c and 18 U.S.C. components or potential components of the national
§§874), and the Contract Work Hours and Safety
wild and scenic rivers system.
Standards Act (40 U.S.C. §§327-333), regarding labor
standards for federally assisted construction 13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
sutagreements. Act of 1966, as amended (16 U.S.C. 470), EO 11593
Will comply, if applicable, with flood insurance (identification and protection of historic properties), and
purchase requirements of Section 102(a) of the Flood the Archaeological and Historic Preservation Act of 1974
Disaster Protection Act of 1973 (P.L. 93-234) which (16 U.S.C. 469a-1 et se
q.).
requires recipients in a special flood hazard area to
participate in the program and to purchase flood 14. Will comply with P.L.93-348 regarding the protection of
insurance if the total cost of insurable construction and human subjects involved in research, development, and
acquisition is $10,000 or more. related activities supported by this award of assistance.
W ill comply with environmental standards which may be 15. Will comply with the Laboratory Animal Welfare Act of
prescribed pursuant to the following: (a) institution of 1966(P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.)
environmental quality control measures under the pertaining to the care, handling, and treatment of warm
National Environmental Policy Act of 1969 (P.L. 91- blooded animals held for research, teaching, or other
190) and Executive Order (EO) 11514; (b) notification activities supported by this award of assistance.
of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; (d) 16. Will comply with the Lead-Based Paint Poisoning
evaluation of flood hazards in floodplains in accordance Prevention Act (42 U.S.C. §§ 4801 et seq.) which
with EO 11988; (e) assurance of project consistency prohibits the use of lead based paint in construction et
with the approved State management program developed
rehabilitation of residence structures.
under the Coastal Zone Management Act of 1972 (16
U.S.C. §§1451 et seq.); (0 conformity of Federal 17. Will cause to be performed the required financial and
actions to State (Clear Air) Implementation Plans under compliance audits in accordance with the Single Auclic
Section 176(c)of the Clear Air Act of 1955, as amended Act of 1984 or OMB Circular No. A-133, Audits of
4.2 U.S.C. §§ 7401 et seq.); (g) protection of Institutions of Higher Learning and other Non-profit
(
undergroundsources of drinking
water under the Safe institutions.
Drinking Water Act of 1974, as amended, (P.L. 93-
523); and(h)protection of endangered species under the 18. Will comply with all applicable requirements of all other
Endangered Species Act of 1973, as amended, (P.L.93- Federal laws, executive orders, regulations and policies
governing this program.
205).
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
l''��{{
Chair, Barbara J. Kirkmeyer
// \�\ ,,'' `` // � - 4,(.../_ ��,/// I (04/26/2000)
--yyam�-- //,,�� / % DATE SUBMITTED
3PLICANT ORGANIZATION
Weld County Board of Commissioners
Human Services Department, Family Educational.
Network of Weld County
Standard Form 4246 (Rev.4192)back
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters--Primary Covered Transactions
Instructions for Certification
1 . Ey signing and submitting this proposal, the prospective primary participant is
providing the certification set out below.
2. The inability of a person to provide the certification required below will not
necessarily result in denial of participation in this covered transaction. Me prospective
participant shall submit an explanation of why it cannot provide the certification set out
below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary participant to furnish a certification or an explanation
shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which
reliance was placed when the department or agency determined to enter into this
transaction. If it is later determined that the prospective primary participant knowingly
rendered an erroneous certification, in addition to other remedies available to the
Federal Government, the department or agency may terminate this transaction for
cause or default.
4.. The prospective primary participant shall provide immediate written notice to the
department or agency to which this proposal is submitted if at any time the
prospective primary participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, participant, person, primary covered transaction, principal,
proposal, and voluntarily excluded, as used in this clause, have the meanings set out
in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact the department or agency tc which this
proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that,
should the proposed covered transaction be entered into, it shall not knowingly enter
into any lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineigible, or
voluntarily excluded from participation in this covered transaction, unless authorized by
the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal
that it will include the clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the
department or agency entering into this covered transaction, without modification, in
ail lower tier covered transactions and in all solicitations for lower tier covered
transactions.
8. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tie- covered transaction that it is not proposed for
debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant may decide the method and frequency by which it
determines the eligibility of its principals. Each participant may, but is not required tc,
check the List of Parties Excluded from Federal Procurement and Nonprocurement
Programs. -
9. Nothing contained in the foregoing shall be construed to require establishment
of a system of records in order to render in good faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation
in this transaction, in addition to other remedies available to the Federal Government,
the department or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters—Primary Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statement:, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any cf the offenses
enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one
or more public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify tc any of the
statements in this certification, such prospective participant shall attac-i an explanation
to this proposal.
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion—Lower Tier Covered Transactions
Instructions for Certification
1 . By signing and submitting this proposal, the prospective lower tier participant is
providing the certification set out below.
2. The certification in this clause is a material representation of fact u don which
reliance was placed when this transaction was entered into. If it is later determined
that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government the
department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to
the person to which this proposal is submitted if at any time the prospective lower tier
participant learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, participant, person, primary covered transaction, principal,
proposal, and voluntarily excuded, as used in this clause, have the meaning set out in
the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that,
[[Page 33043]] should the proposed covered transaction be entered irto, it shall not
knowingly enter into any lower tier covered transaction with a person who is proposed
for debarment under 48 CFR part 9, subpart 9.4, debarred, suspender, declared
ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal
that it will include this clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without
modification, in all lower tier covered transactions and in all solicitation: for lower tier
covered transactions.
7. A participant in a covered transaction may rely upon a certificatiol of a
prospective participant in a lower tier covered transaction that it is not proposed for
debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from covered transactions, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not required to, check the
List cf Parties Excluded from Federal Procurement and Nonprocuremelt Programs.
8. Nothing contained in the foregoing shall be construed to require establishment
of a system of records in order to render in good faith the certification regi 'red by this
clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation
in this transaction, in addition to other remedies available to the Federal Government.
the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility an
Voluntary Exclusion--Lower Tier Covered Transactions
•
(1) The prospective lower tier participant certifies, by submission of this proposal,
that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify 1.O any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
This certification is required by the regulations implementing the Drug-Free Workplace Act
of 1988: 45 CFR Part 76, Subpart, F. Sections 76.630(c) and (d)(2) and 76.645(a)(1). and
(b) provide that a Federal agency may designate a central receipt point for STATEWIDE
AND STATE AGENCY-WIDE certifications, and for notification of criminal drug convictions.
For the Department of Health and Human Services, the central pint is: Division of Grants
Management and Oversight, Office of Management and Acquisition, Department of Health
and Human Services, Room 517-0, 200 Independence Avenue, SW Washington, DC
2020'1.
Certification Regarding Drug-Free Workplace Requirements
(Instructions for Certification)
1. By signing and/or submitting this application or grant agreement,the grantee is providing the certificatisn set out below
2. The certification set out below is a material representation of tact upon which reliance is placed when the agency awards the
grant. H it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of
the Drug-Free Workplace Act,the agency, in addition to any other remedies available to the Federal Government. may take
action authorized under the Drug-Free Workplace Act
3. For grantees other than individuals, Alternate I applies.
4. For grantees who are individuals,Alternate II applies.
5. Workplaces under grants. for grantees other than individuals, need riot be identified on the certification. It known, they may be
identified in the grant application. if the grantee does not identify the workplaces at the time of application, or upon award, if
there is no application, the grantee must keep the identity of the workpiace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free
workplace !equirementa.
6. Workplace iderrtiiications must include the actual address of buildings (or parts of buildings) or other sites where work under
the grant takes place. Categorical descriptions may be used (e.g., ail vehicles of a masa transit authority or State highway
department while in operation,State employees in each local unemployment office,performers in concert hails or radio studios).
7. if the workplace identified to the agency changes during the if it previously identified the workplaces in
performance of the grant.the grantee snail inform the agency of the change(s), p Y
question (see paragraph five).
8. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule
appry to this certification. Grantees' attention is called, in particular,to the following definitions from these rules:
Ccnrro/led suostance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 8121
and as further defined by regulation (21 CFR 1308.11 through 1308.15);
Conviction means a finding of guilt (including a plea of nolo
contendere) or imposition of sentence. or both, by any judicial body charged with the responsibility to determine violations of the
Federal or State criminal drug statutes:
Caminal drug stature means a Federal or non-Federal criminal statute involving the manufacture, distripution, dispensing, use,
or possession of any controlled substance:
Employee means the employee of a grantee directly engaged in the performance of work under a grant. including: (I) All
direct charge employees, (ii) All indirect charge employees unless their impact or involvement is insignificant to the performance
of the grant: and, (iii) Temporary personnel and consultants who are directly engaged in the pertormaner'of work under the grant
and who are on the grantees payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers,
• even if used to meet a matching requirement: consultants or independent contractors not on the grantee's payroll; or employees
of subrecrprenta or subcontractors in covered workplaces).
Certification Regarding Drug-Free Workplace
Requirements
Alternare 1. (Grantees Other Than Individuals)
The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against emp'oyees for violation of
such prohtJition;
(b) Establishing an ongoing drug-free awareness program to inform employees about --
(1)The dangers of drug abuse in the workplace; Any available
(2) The grantee's policy of maintaining a drug-free workplace; (3)
drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
•
(c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the grant,the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under
paragraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title,
to every grant officer or other designee on whose grant activity the convicted employee was
working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph (d)(2), with respect to any employee who is so convicted —
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such emploeto o such purposes dbyoaly in a Federal, Stateug , or local health, law
assistance or
rehabilitation program approved
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
(B) The grantee may insert in the space provided below the site(s) for the performance of
work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check O if there are workplaces on file that are not identified here.
Alternate II. (Grantees Who Are Individuals)
(a) The grantee certifies that, as a condition of the grant, he or she will no.: engage in the
unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance
in conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring during the
conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar
days of the conviction, to every grant officer or other designee, unless the Federal agency
designates a central point for the receipt of such notices. When notice is made to such a
central point, it shall include the identification number(s) of each affected grant.
[55 FR 21690, 21702, May 25, 19901
Certification Regarding Environmental Tobacco Smoke
Public Law 103-227, Part C - Environmental Tobacco Smoke, also known as
the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in
any portion of any indoor facility owned or leased or contracted for by any
entity and used routinely or regularly for the provision of health, day care,
education, or library services to children under the age of 18, if the services.
are funded by Federal programs either directly or through State or local
governments, by Federal grant, contract, loan, or loan guarantee. The law
does not apply to children's services provided in private residences, facilities
funded solely by Medicare or Medicaid funds, and portions of facilities used
for inpatient drug or alcohol treatment. Failure to comply with the provisions
of the law may result in the imposition of a civil monetary penalty of up to
$1000 per day and /or the imposition of an administrative comp.iance order
on the responsible entity.
By signing and submitting this application the applicant/grantee certifies that it
will comply with the requirements of the Act. The applicant/grantee further
agrees that it will require the language of this certification be included in any
subawards which contain provisions for children's services and that all
subgrantees shall certify accordingly.
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