HomeMy WebLinkAbout20001544 RESOLUTION
RE: APPROVE TWO NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR CORE
SERVICES FUNDS AND AUTHORIZE CHAIR TO SIGN - NORTH COLORADO
MEDICAL CENTER, PSYCHCARE, YOUTH PASSAGES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Notification of Financial Assistance
Awards for Core Services Funds between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Social Services, and North Colorado Medical Center, PsychCare, Youth Passages,
commencing June 1, 2000, and ending May 31, 2001, with further terms and conditions being
as stated in said awards, and
WHEREAS, after review, the Board deems it advisable to approve said awards, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the two Notification of
Financial Assistance Awards for Core Services Funds between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and North Colorado Medical Center, PsychCare, Youth
Passages, be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said awards.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2000, nunc pro tunc June 1, 2000.
BOARD OF COUNTY COMMISSIONERS
Li ' ��WELD COUNTY, COLORADO
ATTEST: �� d� < 1 G S i�_�/7 ��%
' ,�tl Barbara J. Kirkmeyer, Chair
Weld County Clerk to th- iEt . .��9
ago ;EXCUSED
' 1 M. J. Gei e, Pro-Tem
Deputy Clerk to the Bo N 1
orge . Baxter
APPA,OD AS TO F , M:
a e K. all
iC utor —1------- EXCUSED
Glenn� Vaad
PC ,' 55 AML 6'/1gO'O 15)/(1/2(?
di✓ 2000-1544
SS0027
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core) Funds
Type of Action Contract Award No.
X Initial Award FY00-CORE-0003
Revision (RFP-FYC-00008)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2000 and North Colorado PsychCare - Youth Passages
Ending 05/31/2001 Intensive Family Therapy
1801 16th Street
Greeley, CO 80631
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Improve both individual and family Award is based upon your Request for Proposal (RFP).
functioning through in-home and in-office The RFP specifies the scope of services and conditions
services. A maximum of 60 clients under the of award. Except where it is in conflict with this
age of 18 for 2-4 hours of brief solution-based NOFAA in which case the NOFAA governs, the RFP
therapy per week at an average of 8-10 weeks. upon which this award is based is an integral part of the
Home visits will be considered on a case-by- action.
case basis. Special conditions
Cost Per Unit of Service 1) Reimbursement for the Unit of Services will be based
on a hourly rate per child or per family.
Hourly Rate Per $82.35 2) The hourly rate will be paid for only direct face to face
Unit of Service Based on Approved Plan contact with the child and/or family, as evidenced by
client-signed verification form, as specified in the unit
of costs computation.
Enclosures: 3) Unit of service costs cannot exceed the hourly and
X Signed RFP:Exhibit A yearly cost per child and/or family.
Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, and
Recommendation(s) referrals made by the Weld County Depaifluent of
Conditions of Approval Social Services.
5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
end of the 25th calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Approvals: / Program Official:
L
By riA,
arbara J. Kirkmeyer, Chair Judy . Griew, Direc
Board of Weld County Commissioners Weld County Department of Social Services
Date: z-AZ•xOOO Date: (?(�
2000-1544
x.'94��y.
rft 127 'Y' - •-ne 3r a5; in- v c, -
INVITATION TO BID
DATE:February 28, 2000 BID NO: RFP-FYC-00008
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street,P.O.Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-00008) for:Family Preservation Program--Intensive Family Therapy
Program Family Issues Cash Fund or Family
Preservation Program Funds
Deadline: March 23,2000, Tuesday, 10:00 a.m.
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services, announces that competing applications will be accepted for approved vendors pursuant to the Board
of Weld County Commissioners authority under the Statewide Family Preservation Program(C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Placement Alternatives Commission wishes to approve services targeted to run
from June 1,2000,through May 31,2001,at specific rates for different types of service,the County will
authorize approved vendors and rates for services only.The Intensive Family Therapy Program must provide
for therapeutic intervention through one or more qualified family therapists,typically with all family
members,to improve family communication,function,and relationships. This program announcement
consists of five parts,as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
Jon Sewell
TYPED OR PRINTED SIGNATURE
VENDOR North Colorado Medical Center Jy
(Name) Handwritten Signature By Authorized
Officer or Agent of Vender
ADDRESS 1801 16th Street TITLE Adminstrator
Greeley, CO 80631 DATE 3110100
PHONE# (970) 352-1056
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Pane 1 of 32
RFP-FYC-00006 Attached A
FAMILY PRESERVATION PROGRAM
2000/2001 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2000-2001
BID #RFP-FYC-00008
NAME OF AGENCY: North Colorado Medical Center
_ADDRESS: I ROI 16th Street Greeley. CO 80631
PHONE: ( 970 ) 352-1056
CONTACT PERSON: Jeff Hauser TITLE: Manager, Behavorial Health Services
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Day Treatment Program Category must
provide a comprehensive.highly structured program alternative to placement that provides therapy and education for children.
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start Tune 1. 2000 Start June 1, 2000
End May 31. 2001 End May 31, 2001
TITLE OF PROJECT: Youth Passages
Jeff J. Hauser 3I\\10O
Name and Signature of Perso re �ocument Date
Tnn CPlat,ll 3— /J—'"
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL, REOUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Posposal
for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 1999-2000
to Program Fund year 2000-2001.
Indicate No Change from FY 1999-2000
•
Project Description X
Target/Eligibility Populations X
Types of services Provided X
Measurable Outcomes X
Service Objectives X
Workload Standards X
Staff Qualifications X
Unit of Service Rate Computation X
Program Capacity per Month X
Certificate of Insurance X
Paee 26 of 32
RFP-FYC-00006 Attached A
Date of Meeting(s) with Social Services Division Supervisor: S " 6-C
Comments by SSP Supervisor: I - C
tkr.1 2 tS L�i{±67/Q
J , � rz , �� e I/Fr F )1 r A-( 1 k-- � ) -+ce e_A
.
CjA IOC C A .r i Ev i Offc3i (A Le t.) —1, bb
Name and Signature of S Supervisor Date
RFP-FYC-00006 Attached A
Program Category -Intensive Family Tharapy P R•A Ccrego.
Project Title Youth Passages o
Vendor North Colorado Medical Center
PROJECT DESCRIPTION
Provide a brief one-page description of the project.
II. TARGET/ELIGIBILITY POPULATIONS
Provide a one page brief description of the proposed target/eligibility populations. At a minimum your
description must address:
A. Total number of clients to be served.
B. Total individual clients and the children's ages.
C. Total family units.
D. Sub-total of individuals who will receive bicultural/bilingual services.
E. Sub-total of individuals who will receive services in South Weld County.
F. The monthly maximum program capacity.
• G. The monthly average capacity.
H. Averagestay.in theprogram(weeks).
I. Average hours per week in the program.
III. TYPE OF SERVICES TO BE PROVIDED
Ptpvide a two-page description of the types ofservices to be provided Please address if your project will
provide the service munrimtmvs as follows:
A. Site based services(The Bidder must state that a minimum of site based services of 5 hours per
day, ages eight through twenty-one (21) and two and one-fourth hours minimum per day for
children ages three to seven)will be provided.
B. Community collaboration efforts. The Bidder must describe its community collaborative efforts
with:
1. The Department of Social Services.
2. The Department of Mental Health.
3. The Department of Education.
4. Others (Please Describe).
C. Program components. The Bidder must describe the program components of
1. Educational
2. Therapeutic
3. Behavioral
4. Recreational
D. ParentaVCaretaker involvement in all program components as indicated in the case plan and as
required.
nnnP-)R .,r-v,
RFP-FYC-00008 Attached A
A. Children receiving services do not go into placement.
B. Families remain intact.
C. Reunification of children with families.
D. Improvements in parental competency, parent/child conflict management as determined or
measured by pre and post placement functional tests.
E. More cost efficient services through the Intensive Family Therapy Program than the
placement of the child.
F. Therapeutic outcomes include fundamental changes in the family functioning and dynamics.
Describe your quantitative measures: Also, describe the methods you will use to measure, evaluate,
and monitor each quantitative measure.
V. SERVICE OBJECTIVES
Provide a one-page description of your expected service objectives and quantitative measures.
Address, at a minimum, the following ways the project will:
A. Improve Family Conflict Management-Mediation and counseling designed to resolve
conflicts and disagreement within the family contributing to child maltreatment,running away
and other offenses.
B. Improve Parental Competency-capacity of parents to maintain sound relationships with their
children and provide care, nutrition,hygiene, discipline, protection, instructions, and
supervision.
C. Improve Ability to Access Resources -services shall assist parents to work with other sources
in the community and ahead the local, state, and federal governments.
Describe the methods you will use to measure, evaluate, and monitor each service objective.
VI. WORKLOAD STANDARDS
Provide a one page description of the project's work load standards and quantitative measures.
Address, at a minimum, the following areas:
A. Number of hours per day, week or month.
B. Number of individuals providing the services.
C. Maximum caseload per worker. (Generally 12 families per worker. Eight to 10 families per
worker if the worker provides case management services to the families on the caseload.)
D. Modality of treatment
E. Total number of hours per day/week/month (Minimum average of two hours of service per
family per week.
F. Total number of individuals providing these services.
G. The maximum caseload per supervisor. (Minimum of 6 workers per supervisor.)
H. Insurance.
Page 29 of 32
RFP-FYC-00008 Attached A
VII. STAFF QUALIFICATIONS
Provide a one-page description of staff qualifications and address, at a minimum, the following:
A. Will your staff who are providing direct services have the minimum qualifications in
education and experience. Describe.
B. Total number of staff available for the project.
C. Will staff have expertise in family therapy as demonstrated by specialized training, workshops
and experience.
D. Will staff have a minimum of eight hours per year of continuing education; i.e. courses,
workshops, and/or review of literature to be documented by county.
E. Will staff have a minimum of one hour per week of clinical supervision provided by someone
with advanced skills in Intensive Family Therapy.
F. Will the clinical supervisor(s)be involved in regular training to keep current in state-of-the-art
counseling modalities and findings.
Page 30 of 32
FYC PROPOSAL
I. PROJECT DESCRIPTION
Youth Passages has been an FYC day treatment provider for
seven years. Throughout that time we have provided high
quality intensive treatment to youths experiencing
significant emotional, behavioral, psychiatric,
educational, interpersonal, familial and chemical
dependency problems.
Treatment modalities which we specialize in include:
milieu, individual, group, experiential, behavioral and
family therapy. Our family therapy program is one of the strengths
of our service delivery system.
Youth Passages staff has consistently demonstrated the ability to
develop positive relationships and facilitate growth with an
unmotivated clientele. We feel this skill base will be an asset in
working with the type of families referred for Intensive Family
Therapy (IFT) .
The Youth Passages IFT program will consist of 2 to 4 hours of direct
service per week per family. The treatment will be based on a brief
therapy solution oriented model with an average length of treatment
of 8 to 10 weeks. Home visits will be considered on a case by case
basis.
Youth Passages IFT will serve clients under age 18 and their
families. This program will serve new clients in our system as well
as being used as step down services for our partial hospitalization
program clients. It should be noted that clients and their families
can enter the Intensive Family Therapy program directly without
having been a Youth Passages Day Treatment client.
An individual treatment plan will be developed for each family to
specify appropriate and attainable goals. Input from referring
agencies will be utilized in the formulation of these plans. Youth
Passages staff will communicate progress toward treatment goals via
biweekly phone reports to WCDSS caseworkers and a written discharge
summary at the end of treatment.
Families who successfully complete the Intensive Family Therapy
Program are invited to participate in North Colorado PsychCare' s
Family Continuing Care Group. This free of charge service is offered
on Thursdays from 6:00 pm to 8:00 pm at the PsychCare/Family Recovery
Center building.
X 12 Mo Program
Name of Day Treatment Project: Youth Passages Vendor: North Colorado PsychCare
Yes/No (Be Specific)
Explain How This Item Will Be Met
2. TARGET ELIGIBILITY POPULATIONS
OUANTITATIVE MEASURES
A. 60 Total number of clients to be served in the 17-month 5 kids/month for 12 months
program or 12-month program.
B. 60 Total individual clients who are children under age 18 With younger children(under age 4)the parents may be the primary client
C. 60 Total family units as described as follows:
Immediate family and/or foster family
D. 0 Sub-total of individuals who will receive bicultural/
bilingual services
E. 0 *Sub-total of individuals who will receive services in *Youth Passages does not prohibit south Weld County residents
South Weld County from attending. Transportation to Greeley has been
prohibitive in the past.
PsychCare/FRC is staffed with licenses professionals 24 hours per day, 365 days
per year. These staff members will collect relevant case information and communicate
F. 60 Subtotal of individuals who will have access to it to the direct services provider as soon as possible.
24-hour services
G. 6 The monthly maximum program capacity
H. 5 The monthly average capacity
I. 8-10 Average stay in the program(weeks)
J. 2-4 Average hours per week in the program
2
•
III. TYPE OF SERVICES TO BE PROVIDED
A. Comprehensive diagnostic and treatment planning
services will be delivered using a modified case conference
format. The initial therapy session will be comprised of
filling out a psychsocial evaluation detailing the client' s
presenting problem and history. WCDSS and other involved
parties will be invited to attend this initial meeting. If
this is not feasible, collateral information will be gathered
via phone conferencing and written record release. Biweekly
phone calls to WCDSS caseworkers will ensure accurate and
timely communication of information between involved parties.
B. Our therapeutic intervention will include 2-4 hours of family
therapy per week for 8-10 weeks. Youth Passages' staff is
committed to providing total care to all people in our system.
Referring agencies and other treating professionals have always
been welcome to see current clients in our setting or their
office and this practice will continue. Case conferences are an
ideal tool to bring together all interested parties to plan and
coordinate treatment and assign tasks to specific individuals.
C. Our therapeutic services will be facilitated by a minimum of
one Master's level therapist specializing in child, adolescent
and family therapy. Youth Passages staff is open to
co-facilitating sessions with other accredited community
providers.
D. Our brief therapy solution oriented treatment approach will be
focused, concrete and goal directed. As dictated by the
RFP-FYC-00008 our focus will be on resolving conflict and
disagreement within the family which contributes to child
maltreatment, running away and behavior constituting status
offenses. Treatment plans outlining the specific goals and the
process of obtaining these goals will be completed on a case by
case basis. General issues which may be dealt with include
communication skills, conflict resolution, anger management,
parenting, behavior plans, substance abuse issues and stress
management.
Quantitative Measures
A. 100% of clients will receive comprehensive diagnostic and
treatment planning services with the family and other service
providers.
B. 100% of clients will receive comprehensive therapeutic
intervention with the flexibility to bring in other services,
if needed.
3
•
C. 100% of clients will receive therapeutic services
provided by a minimum of one Master' s Level therapist
specializing in child, adolescent and family therapy.
D. 100% of clients will receive therapy that is designed to
resolve conflicts and disagreements within the family which
contributes to child maltreatment, running away and behavior
constituting status offenses.
There is no overlap of this service which is subsidized by
other relevant funding sources.
4
IV. MEASURABLE OUTCOMES
A. 75% children receiving services will not go into placement.
This will be measured via: 1)gathering relevant info
at discharge; and 2) FYC follow-up family
questionnaires administered 6 months after
discharge.
B. 75% families remain intact.
This will be measured via: 1)gathering relevant info
at discharge; and 2) FYC follow-up family
questionnaires administered 6 months after
discharge.
C. 60% children placed out of home will be reunified with their
families.
This will be measured via: 1)gathering relevant info
at discharge; and 2) FYC follow-up family
questionnaires administered 6 months after
discharge.
D. 80% clients will demonstrate improvements in parental competency
and parent/child conflict management as determined by pre and
post placement functional tests.
This will be measured via an approved parenting
skills inventory administered at admission and
discharge.
E. Our service rate is such that it will be more
cost efficient to receive IFT services than to
place a child out of the home.
Utilizing a goal oriented brief therapy approach, targeting a
treatment length of 8 to 10 weeks, will ensure cost containment.
F. 75% clients will experience therapeutic outcomes including
fundamental changes in the family functioning and dynamics.
This will be measured via an approved parenting
skills and family functioning inventory administered
at admission and discharge.
5
•
V. SERVICE OBJECTIVES
A. 75% of our clients will demonstrate improved family
conflict management which will lead to decreased child
maltreatment, running away and other offenses.
This will be measured via an approved parenting skills
and family functioning inventory administered at admission
and discharge.
B. 75% of our clients will demonstrate improved parental
competency as based on their capacity to maintain sound
relationships with their children and provide care, nutrition,
hygiene, discipline, protection, instructions and supervision.
This will be measured via an approved parenting skills inventory
administered at admission and discharge.
C. 100% of our clients will have increased their knowledge of and
ability to access other resources in the community and those
offered by the local, state and federal governments.
This will be measured via an approved parenting skills inventory
administered at admission and discharge.
6
VI. WORKLOAD STANDARDS
A. The person providing this service for North Colorado
PsychCare will be a part-time contract therapist who will not
work more than 40 hours per week, 173 (on average) per month,
and 2080 per year.
B. Youth Passages plans on treating no more than 6 families
concurrently at its maximum capacity. This caseload will be
handled by one Master's Level therapist.
C. Maximum caseload per therapist - 6
D. The treatment modality is a systems based approach to family
therapy. The treatment philosophy is brief therapy with
solution oriented interventions. Anticipated duration of
treatment is 8 to 10 weeks.
E. Total Number of Hours of Service -
2 hours per day of family therapy (on days clients are seen)
4 hours per week of family therapy
16 hours per month of family therapy
F. Total number of individuals providing these services-
Family Therapy - 1 therapist
G. Maximum caseload per supervisor- 6
H. Insurance - See attached certificate of insurance
7
VII. STAFF QUALIFICATIONS
A. The Mental Health Therapist providing services will have a
minimum of a Master' s Degree in psychology, counseling or a
related field and work experience treating children,
adolescents and families.
B. Two staff members will be available for this project with one
providing direct service and one providing clinical
supervision. Additional staff will be hired on a contract
basis if census dictates.
C. All staff members who work at Youth Passages have expertise in
working with families. Ongoing training at workshops and
seminars is a job expectation.
D. North Colorado PsychCare tracks the total number of hours of
continuing education in the employee personnel record. The
person who fills the role of Intensive Family Therapist will be
expected to attend a minimum of 8 hours of training and provide
documentation of this for their personnel file.
E. The Intensive Family Therapist at Youth Passages will receive
one hour of supervision per week from a skilled and experienced
family therapist.
F. The clinical supervisor for this program will be involved in
regular training to keep current in state-of-the-art counseling
modalities and training. As previously mentioned, this is an
expectation of every employee at North Colorado PsychCare.
8
RFP-FYC-00006 Attached A
VIII. COMPUTATION OF DIRECT SERVICE RATE
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in this
Request for Proposal. This rate may only be used to bill the Weld County Department of
Social Services for direct, face-to-face services provided to clients referred for
these services by the Department. Requests for payment based on units of service such
as telephone calls, no shows, travel time, mileage reimbursement, preparation,
documentation, and other costs not involving direct face-to-face services will not be
honored. Likewise, billings must be for hours of direct service to the client,
regardless of the number of staff involved in providing those services. Therefore, it
is imperative that this rate be sufficient to cover all costs associated with this
client, regardless of the number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
Total Hours of Direct Service per Client 40 Hours [A)
Total Clients to be Served 60 Clients (B]
Total Hours of Direct Service for Year 2,400 Hours (Cl
(Line (A] Multiplied by Line (B]
Cost per Hour of Direct Services $ 26 Per Hour (D]
- T?otal.'Dicept.Lance_posts' $ 62:400 - [El•:.
• '(Line: [i8=nuweass by Line [Dl i
• Adm{nictratioa.Costc Allocable to Program $- 43,633.27 -
•
•
Oveit ead Costs Allocable to, Program $ 46,447:85 - [G] .
Total Cost, Direct and Allocated, of Program5_152,481. 12 (H1
Line [E] Plus Line IF) Plus Line (G] )
Anticipated Profits Contributed by this Program $ 45, 158.88 (II
Total Costs and Profits to be Covered 197,640
by this Program(Line [HI Plus Line (II ) $ (JI
Total Hours of Direct Service for Year 2,400 (K)
(Must Equal Line (CI )Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ 82.35 [LI
Pnor 21 of 77
1
North Colorado Medical Center
Banner Health Colorado
March 10, 2000
TO WHOM IT MAY CONCERN:
RE: BANNER HEALTH SYSTEM
Banner Hospitals and Homes Society of America
Western Health Network, Inc.
Country Health, L.L.C.
North Colorado Medical Center(dba North Colorado PsychCare/North Colorado Family Recovery Center)
Bid No: RFP-FYC-00008
This is to advise that Banner Health System, along with its subsidiary operations, are self-insured
through the BHS Self-Insured Liability Trust. The effective date of this coverage is January 1,
2000. This coverage extends to all corporate entities as well as any employee working within the
scope of their employment. The limits provided by the BHS Self-Insured Liability Trust are at
least $1,000,000 per occurrence/$15,000,000 in the aggregate.
Excess liability limits of$25,000,000 are provided through the American Healthcare System Risk
Retention Group.
If additional information is necessary, please contact Philip Holt, Insurance Manager at Banner
Health System, Post Office Box 6200, Fargo, North Dakota 58106-6200 (701/277-7577) (FAX
701/277-7636).
Sincerely,
p„t ,l:,rjfre— tti ne
Philip B. Holt
Insurance Manager
1801 16th St. • Greeley,CO 80631 • 970-352-4121 • Fax 970-350-6644 • ncmcgreeley.com
North Colorado Medical Center
Banner Health Colorado
March 10, 2000
TO WHOM IT MAY CONCERN:
RE: Professional Liability
Samaritan Insurance Funding, Ltd.
BIC 2000 MD
Bid No: RFP-FYC-00008
This is to advise that you are insured for professional and general liability through Samaritan
Insurance Funding, Ltd., a Cayman Island captive insurance company owned by Banner Health
System. The policy period is from January 1, 2000 —December 31, 2000. This coverage extends
to you while working within the scope of your employment. Individual limits provided by the
Samaritan Insurance Funding, Ltd. are $1,000,000 per occurrence/ $3,000,000 in the aggregate.
If additional information is necessary, do not hesitate to contact me at Banner Health System,
Post Office Box 6200, Fargo, North Dakota 58106-6200 (701/277-7577) (FAX 701/277-7636).
Sincerely,
fox,,
Philip B. Holt
Insurance Manager
1801 16th St. • Greeley, CO 80631 • 970-352-4121 • Fax 970-350-6644 • ncmcgreeley.com
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core)Funds
Type of Action Contract Award No.
X Initial Award FY00-PAC-10000
Revision (RFP-FYC-0006)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2000 and North Colorado PsychCare -Youth Passages
Ending 05/31/2001 Day Treatment Program
1801 16th Street
Greeley, CO 80631
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Provide therapeutic intervention for a child or Award is based upon your Request for Proposal (RFP).
youth in a treatment setting that is more intensive The RFP specifies the scope of services and conditions
than in-office or in-home intervention. The goal of award. Except where it is in conflict with this
of this program is to keep the children involved in NOFAA in which case the NOFAA governs, the RFP
their own home or in the lowest level of out-of- upon which this award is based is an integral part of the
home placement or in the least restrictive out-of- action.
home placement possible. 96 adolescents (10-18
years) per year, eight monthly average capacity, Special conditions
40 hours per week, for 12-20 weeks.
1) Reimbursement for the Unit of Services will be based
Cost Per Unit of Service on a monthly rate per child or per family.
2) The monthly rate will be paid for only direct face to
Hourly Rate Per Unit of Service $13.72 face contact with the child and/or family, as specified
Based on Approved Plan(Day-Treatment) in the unit of costs computation.
3) Unit of service costs cannot exceed the hourly and
Enclosures: yearly cost per child and/or family.
X Signed RFP:Exhibit A 4) Payment will only be remitted on cases open with, and
X Supplemental Narrative to RFP: Exhibit B referrals made by the Weld County Department of
X Recommendation(s) Social Services.
5) Requests for payment must be an original submitted to
Conditions of Approval
the Weld County Department of Social Services by the
end of the 25th calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Approvals: Program Official:
.
By
arbara J. Kirkmeyer, air Judy . Grie Directo
Board of Weld County Commissioners Weld ounty Department of Social Services
Date: a, -0241OO Date:
exta)-15`x`/
SIGNED RFP
EXHIBIT A
INVITATION TO BID
,SATE: February 28, 2000 BID NO: RFP-FYC-00006
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-00006) for:Family Preservation Program--Day Treatment Program Family
t �e�('aeh Fund or Family Preservation Progam Funds
Deadline: March 23, 2000,Tuesday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services,announces that applications will be accepted for approved vendors pursuant to the Board of Weld
County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-101) and
Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement(C.R.S. 26-5.3-
101). The Families, Youth and Children Commission wishes to approve services targeted to run from June I,
2000, through May 31, 2001, at specific rates for different types of service, the county will authorize approved
vendors and rates for services only.The Day Treatment Program Category must provide a comprehensive,highly
structured program alternative to placement or more restrictive placement that provides therapy and education
for children. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background,Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Dater BID MUST BE SIGNED IN INK
(After receipt of order)
.ion Sewell
TYPED OR PRINTED SIGNATURE
VENDOR North Cnlnardo McAi ral renrar Handwritten Signature By Authorized
(Name)
- Officer or Agent of Vendor
ADDRESS 1801 16th Street TITLE Administrator
Greeley, CO 80631
DATE 3IIOI0(1
PHONE # 970-352-1056
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
RFP-FYC-00006 Attached A
FAMILY PRESERVATION PROGRAM
2000/2001 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2000-2001
BID #RFP-FYC-00006
NAME OF AGENCY: North Colorado Medical Center
ADDRESS: 1Rn1 16th Srreer Greeley. CO 80631
PHONE: ( 970 ) 352-1056
CONTACT PERSON:
Jeff Hauser TITLE: Manager, Behavorial Health Services
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Day TreatmetlLPiot`ram Category must
provide a comnrehenstve htehh structured nroeram alternative to ulacPment that provides therap �^
.I education for Children
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1.2000
Start June 1, 2000
End May 31. 2001 End Kay 31, 2001
TITLE OF PROJECT: Youth Passages
Jeff J. Hauser M1O0
Name and Signature of Pers•' P!± Docu ent Date
_ it 3'' o
Tn^ r
CPVP
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REQUIREMENTS
For both new bids and renewal bids, please initial to indicate that the following required sections are included in this Posposal
for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 1999-2000
to Program Fund year 2000-2001.
Indicate No Change from FY 1999-2000
X
Project Description X
Target/Eligibility Populations X
Types of services Provided X
Measurable Outcomes X
Service Objectives X
Workload Standards X
Staff Qualifications X
Unit of Service Rate Computation _X
Program Capacity per Month Certificate of Insurance X
_ _ nt ,fl
RFP-FYC-00006 Attached A
Date of Meeting (s) with Social Services Division Supervisor: \3-a—OO
Co ments by SSD S pervisor: to v PASSAS �A y �`+•-c,-L• _.,-( �n/,,,_,E
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Page 27 of 32
PAC PROPOSAL
STATEMENT OF NEED
Youth Passages Adolescent Partial Hospitalization Program has been designed to address the
multifaceted needs of adolescents experiencing significant emotional,behavioral,educational,
interpersonal,and familial problems. As such,it serves adolescents suffering from a wide
range of psychiatric disorders and chemical dependency. As a partial hospitalization program,
Youth Passages can intensively treat these adolescents while simultaneously minimizing the
disruption and stigma often associated with inpatient treatment or other restrictive settings.
Youth Passages offers programming options of day treatment(Monday through Friday
8:00 am-4:00 p.m.),intensive outpatient(Monday,Wednesday and Friday 4:00 p.m.to 7:30
p.m.)and outpatient services(individual,group and family therapy). Treatment modalities
include milieu,individual,group,experiential,behavioral and family therapy including
parenting classes and multifamily group. When indicated,psychotropic medications are also
administered. In addition,an accredited BOCES classroom staffed by an affective needs teacher
addresses academic and behavioral issues in the classroom.
Until the opening of Youth Passages,adolescents needing a more intensive treatment
modality than outpatient therapy were necessarily treated outside of our community
and/or separated from family. Indeed,in order to assure the adolescent's safety they were often
hospitalized because there were no intermediate levels of care available. Youth Passages is
currently the sole community provider of medical model adolescent partial hospitalization
services. Given the level of utilization of our PAC program since June '93,Youth Passages
appears to be meeting a vital need within our community. We believe that the therapeutic
scope and intensity of our program is well suited to successfully intervene with children
that are at risk for being placed outside of their homes. By utilizing a partial or day
hospitalization model specific therapeutic interventions can be implemented with the family
system or with the child's problem behavior while they continue to reside at home.
Youth Passages steps children down into less intensive services as soon as they become
stabilized. Criterion of stabilization includes,but is not limited to: 1)significant reduction of
behavioral acting out;2)achieving a sustained period of abstinence from drugs and alcohol;
3)a reduction in family conflict;and 4)a decrease of psychiatric symptoms(e.g. level of
depression). Stepping down services is achieved by returning a youth to his or her home
school while continuing treatment at our facility. Examples of how we accomplish this
include: 1)youth attends school in the morning and Youth Passages in the afternoon; and
2)youth attends Youth Passages all day on Monday,Wednesday and Friday and school all
day on Tuesday and Thursday. We also offer continuing care group to successful program
graduates,free of charge,one hour per week(Thursday from 4:00 P.M. to 5:00 P.M.).
X 12 Mo. Program
Name of Day Treatment Project: Youth Passages Vendor: North Colorado PsychCare
Yes/No (Be Specific)
Explain How This Item Will Be Met
2. TARGET ELIGIBILITY POPULATIONS
QUANTITATIVE MEASURES
A. 96 Total number of clients to be served in 8 youth/month for 12 months
the 17-month program or 12-month program.
B. 96 Total individual clients who are ages 10 through All Youth Passages participants are from 10 to 18 years old
18 ; and/or (Range is 5 years to 18 years)
C. 96 Total family units as described as follows:
Immediate family and/or foster family
D. 0 Sub-total of individuals who will receive bicultural/
bilingual services
*Youth Passages does not prohibit south Weld County
E. 0* Sub-total of individuals who will receive services residents from attending. Daily transportation to Greeley has
in South Weld County been prohibitive in the past. We have worked with
Weld BOCES and RE-8 to provide transportation for 5
F. 12 The monthly maximum program capacity children in the past year and are hopeful this trend will
continue into '2000 and 2001.
G. 8 The monthly average capacity
H. 12-20** Average stay in the program (weeks)
I. 40 Average hours per week in the program for day
treatment M-F to 4:00 p.m.
12 Average hours per week in the program for **Length of time is estimated for each program component.
intensive outpatient program (step down services) Children participating in both day treatment and intensive
outpatient services will have length of stay up to 20 weeks.
Yes/No (Be Specific)
Explain How This Item
Will Be Met
3. TYPE OF SERVICE TO BE PROVIDED:
Will your project provide services as follows:
A. Site based services with a minimum of site based services of 5 his. per day? Yes M-F 8:00 a.m. -4:00 p.m.
M.W,F 4:00 p.m.-7:30 p.m.
Sat 1:15 p.m. -3:00 p.m.
Tu 5:30 p.m.-6:45 p.m.
B. Community collaboration efforts among:
1)The Department of Social Services? Yes 1) Continue collaboration with MD referrals from DSS.
2)The Department of Mental Health? Yes 2)Continue collaboration with MD and referrals to-from
3)The Department of Education? Yes WMHC
4)Others (Please Describe)? 3) Youth Passages provides education thru Weld BOCES
C. Program components of:
1) Educational? Yes 1) School 5 days per week
2)Therapeutic? Yes 2)Group treatment 5 days per week
Individual therapy as indicated
Family therapy a minimum of one time per week
3) Strong milieu management daily
3) Behavioral? Yes 4) Provided 3 days per week
4) Recreational? Yes 5)Minimum of 2 days per week
5) Substance Abuse Programming
Required; family signs family contract to participate in
D. Parental/Caretaker involvement in all program components as indicated in the Yes family therapy and education
case plan and as required?
E. Assessment and plan to meet the needs of child and family including: 1) On-site school
1) Education through a certified teacher? Yes 2)N/A
2) Vocational/Independent living for age appropriate children? No 3) Family therapy a minimum of one time per week
3) Individual and family therapy which includes all family members? Yes 4) All attended by physician daily minimum of once per week
4) Physical health needs, i.e., nutrition, medical, dental, sex education, Yes Nutritional consults available as needed via NCMC
HIV, contraception, etc.? Nutritionist
5) Mental health needs such as psychotropic medications, etc? Yes 5)Evaluated by physician weekly
3
Yes/No (Be Specific)
Explain How This Item
Will Be Met
3. TYPE OF SERVICE TO BE PROVIDED: (Continued)
F. Proactive planning for transition to public school setting or independent
living:
1)Reintegration into public school? Yes 1)Adolescents transitioned back into home school or viable
alternative
2) Follow-up for individual and family therapy? Yes 2) Follow-up via North Colorado PaychCare's Intensive
Outpatient Program and outpatient services or community
therapists
3) Completion of Day Treatment? Yes 3)Youth Passages will complete day treatment or intensive out
patient program unless patients leave AMA or fail to
participate appropriately in program
4) Identifies progress/outcomes? Yes 4) Identify through treatment program and case conference
5) Reinforce gains? Yes 5)Through family training, school staffings and community
referral for continued service
QUANTITATIVE MEASURES
(Relate to previous described services)
Total Number to be served up to 12 continuous months plus completion of partial Please refer to program description which defines Youth
semester the child is enrolled in Passages' role in the community in relation to other professional
services in the county.
Fl. 96
F2. 96
F3. 80
F4. 96
F5. 96
4
Yes/No (Be Specific)
Explain How This Item
Will Be Met
4. MEASURABLE OUTCOMES
Will your project provide the measurable outcomes as follows:
a. The children completing the Day Treatment Program will be residing in their Yes *80% will be residing in own homes
own homes 6 months after discharge from the program.
b. The children will enter public school upon graduation from Day Treatment. Yes *80% will enter public school; 20% will enter other forms of
education(ie: Homebound, school, Aims, or work study)
Total = 100%
QUANTITATIVE MEASURES
(Relate to actual outcomes at time of discharge and to previous described
measurable outcomes) *These statistics are tracked through the utilization of PAC
follow-up questionnaire. Refer to 94-95 PAC Grant, page 5,
Total Numbers
dated Y7/94. If we do not receive appropriate information via
3a. 77 (rounded) this method phone calls will be made to families and DSS
caseworkers to assess current living situation.
3b. 96
3c. Other
t t
5
Yes/No (Be Specific)
Explain Flow This Item
Will Be Met
5. SERVICE OBJECTIVES
Will your project provide the service objectives as follows:
a. The number of children placed within six months of Day Treatment graduation/ Yes 20% of Youth Passages graduates may be placed in out-of-home
discharge. placement by DSS within 6 months of graduation from Youth
Passages.
b. The number of children that were enrolled in public school from graduation/ Yes 100% of children are enrolled in public school or other
discharge from the Day Treatment Program. education(ie: Homebound, workstudy, Aims).
c. Improve parents' ability to access full range of community services. 100% of parents, guardians, foster parents or residential
Yes treatment center staff members will be invited to multi-
disciplinary case conferences involving treating physician,
PsychCare staff, and home school personnel. Private therapists,
WCDSS case workers and WMHC counselors will be invited per
client circumstance.
QUANTITATIVE MEASURES
(Relate to previously described service objectives)
Total Number How will these services be measured? Utilization of PAC follow-up questionnaire. Refer to 94-95
PAC grant, page 5, dated 1/7/94. Phone calls to families and
DSS caseworkers will be utilized to gather data if necessary.
5a. 19
5b. 96
5c. 96
6
Yes/No
(Be Specific)
Explain How This Item
Will Be Met
6. WORKLOAD STANDARDS
Will your project be measured by:
a. Total number of children and families served. 26- youth per year and their families.
b. Duration/length of time in program. Anticipated average length of stay in treatment is 12-20 weeks.
c. Total number of hours per day/week/month Youth Passages: 8 hours per day, 40 hours per week; 160
hours per month.
Intensive Outpatient Program: 4 hours per day M,W,F
12 hours per week; 48 hours per month.
Outpatient Program: Individual and family therapy scheduled
in one-hour increments as needed. Group therapy scheduled
in two-hour increments as needed.
d. Total number of individuals providing these services. Five full-time staff members dedicated solely to adolescent
services with per diem therapists and staff available as
needed. MD contracted to see patients a minimum once per
week.
e. Insurance
See attached insurance certificate
7
Yes/No (Be Specific)
Explain How This Item
Will Be Met
7. STAFF QUALIFICATIONS
A. Will your staff who are providing direct services have the minimum qualifications Yes Personnel staffing at Youth Passages meets or exceeds standards
as enumerated in Volume VII(7.706)? enumerated in Vol. VII(7.706).
B. Total number of staff(5 full time, MD part time) 1 Teacher
available for project based on projected average daily census of 10. 2 Mental Health Therapists
(per diem therapists and team assistants if census dictates) 1 Psych Tech Assistant
1 Youth Services Coordinator
C. 2 staff member to 5 children ages 5 years to 13 years
(minimum is 1 staff member to 8 children)? All participants of Youth Passages are between 10 and 18 years
old
D. 2 staff member to 6 children ages 16 years and over
(minimum is 1 staff member to 10 children)? A full census is 18 and the number of kids at each age varies
week to week. We will increase our staffing pattern per
guidelines outlined in sections c and d when census is greater
than 11.
8
RFP-FYC-00006 Attached A
VIII . COMPUTATION OF DIRECT SERVICE RATE
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in this
Request for Proposal. This rate may only be used to bill the Weld County Department of
Social Services for direct, face-to-face services provided to clients referred for
these services by the Department. Requests for payment based on units of service such
as telephone calls, no shows, travel time, mileage reimbursement, preparation,
documentation, and other costs not involving direct face-to-face services will not be
honored. Likewise, billings must be for hours of direct service to the client,
regardless of the number of staff involved in providing those services. Therefore, it
is imperative that this rate be sufficient to cover all costs associated with this
client, regardless of the number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
Total Hours of Direct Service per Client 640 Hours [A]
Total Clients to be Served 96 clients (B]
Total Hours of Direct Service for Year 61,440 Hours [C]
(Line [A] Multiplied by Line [B]
Cost per Hour of Direct Services $ 13.65 Per Hour [D]
Total Direct Service Costs $ 786,229,25 [E]
(Line [C] Multiplied by Line [D] )
Administration Costs Allocable to Program $ 47,050.65 [F]
Overhe,ad Costs Allocable to Program $ 2.74,032.19 [0]
Total Cost, Direct and Allocated, of Program-1'107,312.09 [H]
Line [El Plus Line [F] Plus Line (G) )
Anticipated Profits Contributed by this Program $ 42 844.71 . , [I]
Total Costs and Profits to be Covered
by this Program(Line [H) Plus Line [I] ) $1 ,150, 156.80 [J]
Total Hours of Direct Service for Year 61 ,440 [K]
(Must Equal Line (C) )
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ 18.72 [L]
- - - - - - - - - - - ----
Pnar 11 of Z7
•
RFP-FYC-00006 Attached A
Day Treatment Programs Only: 110 IM1
Direct Service House Per Client Per Month
Monthly Direct Service Rate $ 2,059.20 [N]
[A] This is an estimate of the total hours of direct, face-to-face service each client will
receive from the time he or she enters the program until completing the program.
[B] This is an estimate of the number of clients who will be served during the period from
June 1, 2000, through May 31, 2001.
[D] This represents the average hourly salary and benefits that your organization pays its
direct service providers plus any costs which are directly attributable to the face-to-
face session with the client.
[F] This represents the salary and benefits of direct service, supervisory, and clerical
personnel which are not incurred in providing direct, face-to-face service to the
client, but can be allocated to this program for time spent on the program for
activities such as travel, phone conversations, "no-shows," discussions with involved
parties, meeting preparation, and report completion.
[GI This represents, the Agency Overhead costs, such as, Rent, Utilities, Supplies, Postage,
Travel .Reimbursement, Telephone Charges, 8g+ ptne t. and Data Probessang -whictt -Rot
mated
incurred in -providing direct,- face-to�£ace set�rice to-rtiP clienti,�taa`
to this program for time Spent on the ,p i' 1�
conversations. no-shows,' -discussionfleilll $t owed^pHraes,'7YCe
report completion;
[H] This represents the Grand Total Costs dtrectl attri3nttabie, �,'�
program. It should be a reasonable assumptioa&tbat it:you;deClded *P01 s Yo this
program, your agency would:realize a reduction in costs approximately equal
amount.
[I] This represents the total amount of profit your firm expects to realize as a result of
operating this program. Any difference between Lines [H] and [J] must be substantiated
by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request for
Proposal.
[M] To be completed by prospective providers of the Day Treatment Program only, this line
represents the estimated number of hours per month your organization will provide
direct, face-to-face services per client.
[N] To be completed by prospective providers of the Day Treatment Program services only,
this line represents the actual direct, face-to-face monthly service rate at which you
will be requesting payment for the services provided under the conditions of this
Request for Proposal. Calculated by multiplying Line [L] by Line [M] .
North Colorado Medical Center
Banner Health Colorado
March 10, 2000
TO WHOM IT MAY CONCERN:
RE: BANNER HEALTH SYSTEM
Banner Hospitals and Homes Society of America
Western Health Network, Inc.
Country Health, L.L.C.
North Colorado Medical Center(dba North Colorado PsychCare/North Colorado Family Recovery Center)
Bid No: RFP-FYC-00006
This is to advise that Banner Health System, along with its subsidiary operations, are self-insured
through the BHS Self-Insured Liability Trust. The effective date of this coverage is January 1,
2000. This coverage extends to all corporate entities as well as any employee working within the
scope of their employment. The limits provided by the BHS Self-Insured Liability Trust are at
least $1,000,000 per occurrence/$15,000,000 in the aggregate.
Excess liability limits of$25,000,000 are provided through the American Healthcare System Risk
Retention Group.
If additional information is necessary, please contact Philip Holt, Insurance Manager at Banner
Health System, Post Office Box 6200, Fargo, North Dakota 58106-6200 (701/277-7577) (FAX
701/277-7636).
Sincerely,
Philip B. Holt
Insurance Manager
1501 16th St. • Greeley,CO 80631 • 970-352-4121 • Fax 970-350-6644 • ncmcgreeley.com
014
North Colorado Medical Center
Banner Health Colorado
March 10, 2000
TO WHOM IT MAY CONCERN:
RE: Professional Liability
Samaritan Insurance Funding, Ltd.
BIC 2000 MD
Bid No: RFP-FYC-00006
This is to advise that you are insured for professional and general liability through Samaritan
Insurance Funding, Ltd., a Cayman Island captive insurance company owned by Banner Health
System. The policy period is from January 1, 2000 —December 31, 2000. This coverage extends
to you while working within the scope of your employment. Individual limits provided by the
Samaritan Insurance Funding, Ltd. are $1,000,000 per occurrence/ $3,000,000 in the aggregate.
If additional information is necessary, do not hesitate to contact me at Banner Health System,
Post Office Box 6200, Fargo,North Dakota 58106-6200 (701/277-7577) (FAX 701/277-7636).
Sincerely,
Philip B. Holt
Insurance Manager
1801 16th St. • Greeley,CO 80631 • 970-352-4121 • Fax 970-350-6644 • ncmcgreeley.com
SUPPLEMENTAL NARRATIVE TO RFP:
EXHIBIT B
RECOMMENDATION(S)
North Colorado Medical Center
Banner Health Colorado Zgg Y 22 ��� /. 27
May 19, 2000 5/0202F-�
Or,cyw/1z L /n_niu
etui +0 yam,(
Ms. Judy Griego Cori It' cwt l
Director
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
Re: RFP 00006 Recommendations
Dear Ms. Griego:
North Colorado Medical Center agrees to the recommendation put forth by the FYC
Commission in reference to RFP 00006 which states the Notification of Financial
Assistance Award will reflect the rate of$18.72 per hour.
If you wish to discuss this issue further, please do not hesitate to contact me.
Sincerely,
j_
Jon Sewell
Administrator
North Colorado Medical Center
cc: John Miller, Assistant Administrator
Jeff Hauser, Director, PsychCare/FRC
Dave Rastatter, Adolescent Coordinator, PsychCare/FRC
1801 16th St. • Greeley, CO 80631 • 970-352-4121 • Fax 970-350-6644 • ❑cmczreelev.com
RECD MAY 17 2000
itirev 40 DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80832
Administration and Public Assistance(970)352-1551
Child Support(970)352-8933
"ilkvvm-
. , ,,,,
C(1T,9i AnO i May 10, 2000
�'�"� on ewe 1, Ad 'nistrator
North Colorado edical Center, Youth Passages
1801 16 Street
Greeley, CO 80631
Re: RFP 00008, Intensive Family Therapy
RFP 00006, Day Treatment
Dear Mr. Sewell:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2000-2001 and
to request written information or confirmation from you by Wednesday, May 24, 2000.
A. Results of the RFP Bid Process for PY 2000-2001
On April 20, 2000, the Families, Youth and Children (FYC) Commission approved the
RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the
following recommendations and/or conditions regarding your RFP bid(s).
•
I. RFP 00008. Intensive Family Therapy:
Approved with no conditions or recommendations.
2. RFP 00006, Day Treatment:
Recommendation: The Notification of Financial Assistance Award will reflect the
rate of$18.72 per hour.
B. Required Response by RFP Bidders Concerning FYC Commission
Recommendations
The Weld County Department of Social Services is requesting your written response to
the FYC Commission's recommendations and conditions. Please respond in writing to
Frank Aaron, Weld County Department of Social Services, P.O. Box A. Greeley, CO,
80632, by Wednesday, May 24, 2000, close of business as follows:
You are requested to accept the recommendation and to:
a. accept the recommendation(s) as written by the FYC Commission; or
b. request alternatives to the FYC Commission's recommendation(s); or
c. not accept the recommendation(s) of the FYC Commission.
Page 2
North Colorado PsychCare, Youth Passages
Results of RFP Bid Process PY 2000-2001
Please provide in writing how you will incorporate recommendation(s) in your bid. If you
do not accept the recommendation(s), please provide reasons why. All approved
recommendations under the NOFAA will be monitored and evaluated by the FYC
Commission.
If you wish to arrange a meeting to discuss the above conditions and/or recommendations, please
do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to
Wednesday, May 24, 2000.
Sincerely,
J d A. G 'ego, D ctor
el Co ty Department of Social Services
of
cc: Esteban Salazar, Chair, FYC Commission
Frank Aaron, Social Services Administrator
Hello