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MINUTES
WELD COUNTY COUNCIL
February 2, 1984
Tape 84/132
The Weld County Council met in regular session in full conformity with
the Weld County Home Rule Charter at 915 Tenth Street, Greeley, Colorado,
February 2, 1984, at 1 :45 p.m.
ROLL CALL
The following members were present in person: President Ralph Waldo,
Patricia Anderson, Don Elliott, and Bill Rupp. Vice President DeAnn Emerson
was absent. Also present for all or part of the meeting were Don Warden,
Commissioners Gene Brantner, Chuck Carlson, and John Martin, two members of
the press, and the council secretary.
RESOLUTION/PRESENTATION OF PLAQUE
A resolution expressing appreciation to past council president Don Elliott
was read. Bill Rupp made a motion to approve the resolution. Patricia Anderson
seconded the motion and it passed unanimously. A plaque honoring Mr. Elliott
was presented.
MINUTES APPROVED
Don Elliott made a motion to approve the minutes of January 5, 1984, as
written. Patricia Anderson seconded the motion and it carried unanimously.
ADDITIONS AND/OR DELETIONS
A Report to the People written by Don Elliott was presented to the council
for approval .
Added to the agenda was an additional bill for January: Ron Lambden, $375.00
for legal services.
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APPOINTMENTS
The President reminded the council of their upcoming appointments. Bill
Rupp volunteered to try to be present for the Engineering Worksession "scheduled
for February 27, 1984.
CORRESPONDENCE
The President made the Correspondence file available for the individual
review of council members.
REPORTS
Don Elliott presented a Report to the People covering activities of the
council during his presidency in 1983. He moved that the report be approved
by the council . Bill Rupp seconded the motion and it passed unanimously.
UNFINISHED BUSINESS
The council questioned Don Warden regarding the contract between the council
and Hyland Associates. Mr. Warden clarified the contract statement which reads,
"The total amount of said agreement shall not exceed the sum of $10,000.00."
This amount will be the maximum allowed for the year 1984.
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MINUTES, WELD COUNTY COUNCIL PAGE TWO FEBRUARY 2, 1984
In gathering information for the purpose of setting 1987 and 1988 salaries
for commissioners, the council asked Don Warden to supply details concerning
expense accounts allowed the commissioners. Mr. Warden stated that the typical
funding level for reimbusing travel expenses , etc. is $24,000.00. He gave the
councilmen a chart comparing 1984 commissioner salaries of six similar counties.
The council inquired of the commissioners as to approximately how many nights a
week they spend on county business. The commissioners agreed that this is
difficult to determine as it fluctuates , but that it would probably average
more than two nights weekly. The council assured the commissioners that they
would take all of this information into account when setting salaries, an
assignment which must be completed by the end of April 1984.
Final steps are being taken to implement council interviews of exiting
employees. The council agreed to have the Personnel Department distribute
a written survey to these people. The council will have no further involvement
unless the terminating employee requests it.
The President encouraged the councilmen to familiarize themselves with
Attorney Ron Lambden's suggested Charter amendments regarding council audit
authority. They should plan to take action •in the February 16, 1984, work-
session regarding this matter.
NEW BUSINESS
Don Elliott moved that the January bills be paid. This motion was seconded
by Bill Rupp and carried unanimously.
ADJOURNMENT
There being no further business, the meeting was adjourned. The time of
adjournment was 3:00 p.m. , on February 2, 1984.
The next scheduled meeting is Thursday, March 1 , 1984, at 1 : p.m.
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a ph E. Waldo, Jr. , r 'den
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ate approved
mEmoRAnDum
All Elected Officials February 6, 1984
To Date
COLORADO From Weld County Council
Report to the People
Subject:
In accordance with the Home Rule Charter Section 13-8-6 and
Section 13-8-7, the Weld County Council is sending you a copy
of the enclosed.
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WELD COUNTY COUNCIL
REPORT TO THE PEOPLE
February 2, 1984
The Weld County Council , in compliance with the Home Rule Charter, is
making the following report to the people of Weld County::
One of the tasks which the Council undertook during 1983 was to determine
if any amendments to the Home Rule Charter were needed. The Council feels the
following must be revised for clarification:
Section 13-8-6 The Council shall review all aspects of county government
and shall make such periodic reports to the people relating to expenditures,
efficiency, responsiveness, adherance to statutes, laws and regulations, and
other matters as the Council deems adviseable. Such report or reports shall
be in such form as the Council shall determine and shall be filed with the
Board of County Commissioners and copies furnished to all elected officers.
Section 13-8-7 For the purposes of assisting the Council in carrying
out the duties set forth in paragraph (6) above, the Council may appoint a
performance auditor who shall be responsible solely to the Council . The
Council shall determine his qualifications and compensation. He shall serve
at the pleasure of the Council . The office of performance auditor need not
be a permanent position, but the office may be filled by the Council as it
deems necessary.
There has been an ongoing debate as to how exactly these two paragraph of
the Charter should be interpreted. In an effort to settle the matter, the
Council is preparing an amendment to the Charter. The Council is planning their
second worksession with the Board of Commissioners in an effort to have this
issue ready for placement on the 1984 ballot.
Also during 1983, the County Council requested a performance auditor to
study the Weld County Purhcasing Department. The Council is pleased to report
that the Purchasing Department was declared to be in good order. Records are
being kept in a professional manner and proper procedures followed closely.
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REPORT TO THE PEOPLE FEBRUARY 2, 1984 PAGE TWO
In conclusion, Don A. Elliott, President of the Council during 1983,
would like to thank the council members for a cooperative and productive year.
WELD COUNTY COUNCIL:
Ralph E. Waldo, Jr. , President/
ABSENT
DeAnn Emerson, Vice President
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Patr1Cia Anderson
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Don A. Elliott
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William A. Rupp
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