HomeMy WebLinkAbout20001541 RESOLUTION
RE:: APPROVE THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR
CORE SERVICES FUNDS AND AUTHORIZE CHAIR TO SIGN - LUTHERAN FAMILY
SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with three Notification of Financial
Assistance Awards for Core Services Funds between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and Lutheran Family Services, commencing June 1, 2000, and ending
May 31, 2001, with further terms and conditions being as stated in said awards, and
WHEREAS, after review, the Board deems it advisable to approve said awards, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the three Notification of
Financial Assistance Awards for Core Services Funds between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and Lutheran Family Services, be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said awards.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2000, nunc pro tunc June 1, 2000.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: /� /14
mil Barbara J. Kirkmeyer, Chair
Weld County Clerk tot Bo: .. °'
■■ 1CGI , ?O ) EXCUSED
! M. J. G He, Pro-Tem
4.0
Deputy Clerk to the B'(i1� yv v 7 �. . '
• � orge Baxter
P /ED AS TO FORM,
/ - e Hall
my Attornly EXCUSED
Glenn Vaad
;le 5S -4 Me raw f n;i/1 Se n" aas 2000-1541
SS0027
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core Funds)
Type of Action Contract Award No.
N Initial Award FY00-CORE-0008
Revision (RFP-FYC-006-00)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2000 and Lutheran Family Services
Ending :D5/31/2001 Foster Parent Consultation
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal (REP).
Foster parent support groups,birth child support The RFP specifies the scope of services and conditions
groups and training groups (parent and/or child). of award. Except where it is in conflict with this
NOFAA in which case the NOFAA governs. the RIP
Cost Per Unit of Service upon which this award is based is an integral part of the
action.
Hourly Rate Per S 103.00
Unit of Service Based on Approved Plan Special conditions
1) Reimbursement for the Unit of Services wil l be based
Enclosures: on a hourly rate per child or per family.
X Signed.RFP:Exhibit A 2) The hourly rate will be paid for only direct lace to face
K Supplemental Narrative to RFP: Exhibit B contact with the child and/or family, as specified to the
_X Recommendation(s) unit of cost computation.
3) Unit of service costs cannot exceed the monthly and
X Conditions of Approval
yearly cost per child and/or family.
4) Payment will only be remitted on cases open with. and
referrals made by the Weld County Department of
Social Services.
5) Requests for payment must be an original submitted to
the Weld County Department of Social Sen ices by the
end of the 25m calendar day following the end of the
month of service. The provider must submi! 'espouses
for payment on forms approved b', Wchl County
Department of Social Services.
Appr ials Program ffic'al:
By / By
1 arbara J. Kirkmeyer, Chair Judy . ieg , Director
Board of Weld County Commissioners Weld , unty Department of Social Services
Date: Ole -.24 -.lade Date: o/9(9 l�' —(
2000-1541
SIGNET) REP
EXHIBIT A
INVITATION TO BID
006-00
DATE:February 28, 2000 BID NO: 006-00
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (006-00) for. Family Preservation Program—Foster Parent
Consultation
Family Issues Cash Fund orr Family Preservation
Program Funds.
Deadline: March 23, 2000,Tuesday, 10:00 a.m.
The Families,Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program(C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1, 2000, through May 31, 2001, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Foster Parent Consultation Program must
provide services that focus on providing psychological consultations and parenting support to foster parents
which are designed to improve foster parent competency, family conflict management, and effectively
accessing community resources. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E..,$rvaluation Process
PART C...Statement of Work 1
Delivery Date r G C'
(After receipt of order) BID ST BE SIGNED IN
Craig McFadden
TYPED OR PRINTED SIGNATURE
VENDOR Lutheran Family Services _�S____CC0
(Name) andwritten Signature By Authorized
Officer or Agentof Vender
ADDRESS 3800 Automation Way #200 TITLE President/CEO
Ft. Collins, CO 80525 DATE 3-Ztmmo
PHONE# (970)266-1788
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
006-00 Attached A
FOSTER PARENT CONSULTATION PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD•UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2000/2001 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2000-2001 .
BID#006-00
NAME OF AGENCY: Lutheran Family Services
ADDRESS: 3800 Automation Way #200, Ft. Collins, CO 80525
PHONE: 70 ) 266-1788
C:ONTACTPERSON: Craig McFadden TTTLE: Program Coordinator
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Foster Parent CQnsgItation
ProgramCategory m provide services that focus on teaching]ife skills designed to facilitate iatgiementatiorf
t� e_casc plan by improving household management competency.parental competency. family con fact
rranagetment and effectively accessing community resources
12-Month approximate Project Dates: _ 12-month contract with actual time lines of:
Start June 1. 2000 Start
End May 31. 2001 End
TITLE OF PROJECT:
AMOUNT REQUESTED:
_c. ! 1f
iT:? A' Craig McFadden 0f,
JNid Signature of Person Preparing Document Date
—-02;
Chet Evenson, President/CEO 7- 7-7.-100
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REQUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in
this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from
Program Fund Year 1999-2000 to Program Fund year 2000-2001.
indicate No Change from FY 1999-2000
X Project Description Not Applicable
L. Target/Eligibility Populations
X Types of services Provided
> . Measurable Outcomes
k Service Objectives
_` Workload Standards
Staff Qualifications
_X. Unit of Service Rate Computation
�_. Program Capacity per Month
_2: Certificate of Insurance
03, 17/00 FRI 08:31 FAX 970 353 3215 WELD SOCIAL SERVICES a 002
00640 Attached A
Date of Meeting(s)with Social Services Division Supervisor: _ -3-/C-erb
Comments by SSD Supervisor: _
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Page 25 13I
Core Services Proposal
Foster Family Consultation
Lutheran Family Services of Colorado
Lutheran Intensive Foster Family Empowerment (LIFFE)
PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community-based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency that
has provided human services to Colorado since 1948. Although the agency was established as
an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all
individuals without consideration of religious beliefs, race, ethnicity, sex or economic status,
Lutheran Family Services' Intensive Foster Family Empowerment program (LIFFE) is a program
component of the LFS Foster Care Program. LFS's Foster Care Program has been providing
out of home care services to this region since 1993 and specializes is establishing permanency
for children experiencing significant emotional and behavioral impairments.
The LIFFE program is designed to prevent disruptions and foster care drift for children placed in
Weld County DNS foster homes. Additionally, the services are intended to improve the
competency of and promote retention of foster families licensed by Weld County DHS. Services
will build upon primary family strengths and are designed to help parents improve their foster
parenting abilities, identify parental strengths, enhance county caseworker and foster parent
collaboration and support the foster parents in attending to the specific needs of their birth
children while providing foster care services. The program will diminish the disruptions of
children placed into Weld County foster homes and assist in creating a stable and nurturing
family environment in which children can grow and develop in order to prepare them to move on
to a permanent placement. We will provide crisis intervention services throughout the duration
of the families' involvement with our agency.
It is our understanding that families can access our services in one of three ways: self-referral;
corrective action referral; or, as a critical care parent. We will maintain the confidentiality of the
specific consultation except in the case of a corrective action referral. Our focus will be on
provision of group consultation and training. Family specific(individualized) interventions will be
provided when needed, usually to enhance the efficacy of group consultations and trainings.
The program is structured to provide more intensive intervention and assessment services
during the beginning phase of involvement. Individualized, family-specific meetings may be held
during the first 2-3 weeks of consultation. The intent of these family-specific meetings will be to
assess the family's strengths and identify, with the family, their specific areas of concern. When
appropriate, families will be referred to one of our group consultation activities. For families who
are dealing with critical care cases, ongoing family-specific (individual) contact may be
maintained due to the difficulty of the children in care.
We have the ability to offer foster parent support groups, birth child support groups and training
groups (parent and/or child). The intent of utilizing group consultation modalities is to maximize
the cost efficiency for the county while recouping our direct costs. We will offer group
interventions at 1.5 times our hourly rate per clinician for each hour of group activity (not per
family). As we develop each group, we will set a maximum number of participants and can open
the group up to any Weld County foster parent, whether or not they had previously been referred
(self-referral or county referral) to our program.
Lutheran Family Services Intensive Foster Family Empowerment
II. TARGET/ELIGIBILITY POPULATIONS:
Foster families considered appropriate for these services are those in which family functioning,
severe child behavior, lack of access to community resources or poor collaboration with the
county caseworker may impede a foster family's ability to successfully foster the child(ren) in
their home. It is our understanding that any Weld County foster parent can self refer to this
service for support. We intend to work with the county licensing worker to outline our services to
the Weld County foster homes so that the self-referrals are appropriate. County referrals will be
assessed for appropriateness by the county worker prior to referral.
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct
contact hours needed for each family that is receiving family specific (individual) consultation. If
we assume that a Clinician has 2 hours of direct contact per week per family then the following
numbers would apply. An LFS Clinician has the ability to serve 10 families at any given time. If
each family were served for an estimated 3 months, we would be able to serve 40 families each
year. (10 families x 4 quarters = 40). If family specific time extensions are needed and granted,
the overall number of families served would be reduced. If we assume that half the families are
two parent families and each family has 2.5 children, we would serve 128 clients. (20 families x
2.5 children and 1 adult = 70 plus 20 families x 2.5 children and 2 adults = 90 for a total of 160).
These numbers are representative of the caseload of one Clinician. We currently have six full
time Clinicians and other clinical staff who can carry some cases. All of our Clinicians are cross-
trained so that they can carry foster care, intensive family therapy or foster family consultation
cases. We are willing to expand our capacity if the county referrals demonstrate a sustained
need for that expansion. The LIFFE program can serve children and their families where children
are ages 0-18
We currently have one bilingual/bicultural staff member. He is able to provide 20 hours of direct
service to children and families. We are unable to predict the number of individuals who will
receive services in South County as we do not know what the referral statistics are. We do not
plan to limit services due to proximity. All clients will have access to 24-hour crisis intervention
services. Our current program capacity is 120 hours of direct service for all of our foster care
programs (foster care, IFT and foster family consultation). (6 FTE Clinicians x 20 hours direct
service each = 120 hours). The budgeted length of services is 12 weeks. We expect that self-
referrals and corrective action referrals may have a considerably shorter length of service. As
mentioned earlier, we can continue to provide consultation to critical care parents for as long as
the county worker deems necessary. The LIFFE program is specifically designed to be short
term and time limited in nature, with a length of service of three months or less in order to focus
on the priority issues which have created the need for services to the foster family.
III. TYPES OF SERVICES TO BE PROVIDED
Self-Referral Family-Specific Consultation
We are prepared to accept self-referrals from families who are experiencing a crisis in their
family. Perhaps they have just had a difficult time with a foster child, or their birth child is
reacting negatively to fostering or there is conflict with the county worker. Families can call to
self-refer at their discretion. We will make an initial phone assessment on the urgency of need
of the family. If necessary, we can respond within hours with a face to face meeting with the
family. The clinical philosophy that drives our practice is that we will provide services in the
families environment whenever possible and appropriate. We believe that this intervention
approach reduces the stress on the family by reducing the need for the family to adjust to our
environment. We believe that we can provide more appropriate intervention in the family's
'natural environment'; their home, their church, their school, etc. The second primary philosophy
that directs our practice is that we will build on the strengths of the family and will utilize a
strength-based model of consultation and intervention.
Foster Parent Consultation RFP 2
Weld County
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
Our intent is to carefully manage the number of family-specific sessions in order to maximize the
county's available revenue for this project. Whenever appropriate, families will become involved
in our group consultation activities and family-specific consultation will be provided to enhance
the efficacy of the group consultation/training..
The same LFS Clinician who is providing therapeutic services to the foster children in the home
will not provide foster parent consultation services provided under this contract.
These consultation services can be provided to identified critical care foster parents, if requested
by the county.
Training
Foster parent training will be offered to all foster parents involved in this program. All activities
that occur in a group setting (support group or group training) will be offered at 1 1/2 times the
normal rate for services per hour of service (not per family). We currently own three curriculums
that can be offered, depending on the specific needs of the families involved. The curriculums
we own are: ABC Parent Training; Parents as Tender Healers (PATH) and Foster Pride/Adopt
Pride. Both the ABC Parent Training and the Foster Pride/Adopt Pride are curriculums that
provide more basic parent education training. The PATH training deals with more clinical issues
faced by foster families; fost/adopt families and kinship care families. When a training is
scheduled, we will need to have only 2 families participate in order for the county to realize a
financial benefit over family-specific(individual) consultation. If we have eight families then the
cost to the county is only 19% of the cost of the same number of family-specific (individual)
intervention (a savings of 81%). We will keep in contact with the county regarding the number of
families who are signed up to attend any scheduled group activity. The county can refer any
additional families to the groups as there is no additional cost to us. For instance, if we do a
PATH training and have only 6 families, the county may wish to send 2 or 3 kinship care families
who need pre-service training as there is no additional cost to the county.
Additionally, we will work collaboratively with other service providers to create a Weld County
Foster Care Training Consortium. We have developed a consortium like this in Larimer County
and the Denver Metro area. There is no charge to foster families or to the county department of
human services for the consortium service. The intent of this consortium is to expand the
ongoing training opportunities for all foster families who are certified through participating
agencies.
Support Groups
Support groups will be offered on an ongoing basis. In order for the groups to be most effective,
we plan to run time limited closed groups. That is, we may run a foster parent support group that
is scheduled for 8 Tuesday nights. Our expectation is that the participants sign up for the
duration of the group and make a commitment to attend all eight sessions. We will have topic
specific sessions, the topics will be set by the group participants at the first meeting. For
instance, we may have an 'agenda'that includes: collaboration with the county; de-escalation
techniques; dealing with birth children; dealing with angry children; how to support birth families;
transitioning children to permanency; and, sharing community resources. These groups, just like
the trainings, will offer the same financial benefits to the counties as outlined above.
Additionally, if these groups are not filled, the county can notify all licensed families that they are
occurring.
We can also offer a birth child support group if we have enough potential participants in a similar
age range.
Foster Parent Consultation RFP 3
Weld County
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
Crisis Intervention Services
The LIFFE program staff will be available on a 24-hour basis. All clinical staff carries pagers and
can respond to a crisis within 1 hour. Due to the nature of the services offered in this program
crisis intervention services are expected to be minimal.
As per Colorado Revised Statutes and the program Practice Standards, any suspicion of child
abuse will be reported to the County Department of Human Services.
IV MEASURABLE OUTCOMES
The LIFFE program can utilize the Family Risk Scales and the Achenbach Child Behavioral
Checklists in measuring the efficacy of the program. The Achenbach Child Behavioral
Checklists measures the caregiver's, teacher and child's assessment of the child's problematic
behaviors. The Family Risk Scales were designed as a standardized measure of a family's
particular areas of strength and weaknesses. The risk variables measured by the scales are
those believed to contribute to or precipitate the need for out of home placement. We believe
that these same precipitating factors can measure the risk of disruption of a child from a foster
home. Rating the scales two or more times (pre and posttests) will indicate changes in a family's
risk status. Changes in the child's functioning may be determined by using the Achenbach two
or more times (pre and post tests) The number of training hours accumulated by a participating
family can be easily tracked. The overall outcome objective of the program is to reduce the rate
of disruptions of children in foster care by improving foster parent skill and competency levels
(as foster parents). The measurement of the achievement of this objective will be obtained
through completion of the Family Risk Scales. There are 26 risk factors included in the Family
Risk Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant (Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
Foster Parent Consultation RFP 4
Weld County
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
The Family Risk Assessment Scales and the Achenbach Checklists can be used with family's
who are referred due to the need for corrective action. Additionally, we will have the referring
county worker complete a Foster Parent Effectiveness Scale at the start of intervention and at
the termination of intervention. The tools may be used throughout the course of treatment to
measure the family's movement toward amelioration of the identified concerns. We also are
reviewing several parenting inventories and can use one of them if parenting issues is the
presenting area of concern. A family's individual involvement with us may be quite brief and
individual assessment may not be appropriate.
We will use an evaluation for each support group and training group.
IV. SERVICE OBJECTIVES
Improved household management competency will be achieved through individualized
consultation with the foster family. We believe that, overall, foster families will be functioning at
a higher level in this area than most birth parents receiving family preservation services.
Improved parental competency will be achieved through the provision of individualized
consultation regarding child specific behavior management and support issues. Additionally,
various training programs can be offered, based on the presenting needs of the participating
foster families. Group training opportunities will be a key component of our program.
Additionally, foster parent support groups will provide assistance to families in improving their
competencies in this area.
Improved ability to access resources will be achieved through information and referral services.
These services can be provided in both an individualized or group setting depending on the level
of specificity of the needs of the family.
The achievement of these objectives will be measured in a variety of ways, depending on the
nature of the foster family referral. We can use the Family Risk Assessment Scales, the Foster
Family Effectiveness Scale, the Foster Family Self-Assessment Scale and group and training
evaluations.
V. WORKLOAD STANDARDS
The workload standards are outlined in the TARGET/ELIGIBILITY POPULATIONS section of
this proposal. To recap, we use a direct/indirect service ratio formula. Our current formula is
50% direct to 50% indirect so the maximum caseload is dependent on the number of direct hours
per case. An LFS Clinician will be assigned to each family participating in the program that is
receiving family-specific consultation. We currently have 10.5 staff members who are qualified to
provide these services. Only six of those staff members are currently assigned to carry a
caseload. The other 4.5 staff members are supervisors, licensing workers or foster home
recruiters. As mentioned earlier, the LIFFE program is a program component of the LFS foster
care program so the staff may carry foster care cases as well as family preservation cases. Our
supervision standard is one FTE supervisor for every six FTE professional staff members. Our
current minimum capacity (the six full time Clinicians) can carry 120 hours of direct service (and
120 hours of indirect service) for a total number of available hours of 240. (6 x 40 = 240). Group
activities will be assigned a 'case weight' using the same formula.
VI. STAFF QUALIFICATIONS
Clinicians assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre- or post-master's experience in family and children's services; and/or
Foster Parent Consultation RFP 5
Weld County
Bid No.: 006-00
Lutheran Family Services Intensive Foster Family Empowerment
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
•
All staff has expertise in family therapy and foster care services as demonstrated by specialized
training and/or experience. All staff in this program will be required to secure a minimum of
eight hours per year of continuing education training. All staff will receive weekly supervision
from a supervisor experienced in foster family support work. The clinical supervisor will be
required to secure a minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Sondra Medina, MS Joe Madrid, LCSW
Amy Hatcher, MSW Luis Diaz, MSW
Jeanne Pickering, BSW Julie Box, MSW
VII. COMPUTATION OF DIRECT SERVICE RATE
(Based on .5 FTE and family-specific (individual) consultation)
Total Hours of Direct Service Per Client 26 Hours (A)
Total Clients to be Served 20 Clients (B)
Total Hours of Direct Service for Year 520 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 23 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs $11,960 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $23,814 (F)
Overhead Costs Allocable to Program $17,959 (G)
Total Cost, Direct and Allocated, of Program $53,733 (H)
Line [E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I)
Total Costs and profits to be covered by this Program $53,733 (J)
Line [H] plus Line [I]
Total Hours of Direct Service for Year 520 (K)
Rate Per Hour of Direct, Face-to-Face Service to be Charged $103 (L)
to Weld County Department of Social Services
This budget was developed to determine a direct service hourly rate. Many of our activities will
be occurring in a group setting so the direct client contact will be much higher.
VIII. Program Capacity by Month
This program is a component of our Foster Care Services Program which includes foster care
and Intensive Family Therapy in addition to this Foster Family Consultation program. As
outlined in this proposal, our capacity is based on the number of staff we have and a
direct/indirect service ratio. We currently have six FTE's and a direct service capacity of 120
hours per week. These FTE's are trained to provide services in any of the three program
components, so there are not a minimum client capacity necessary to support this program.
We are willing to hire additional staff if we assess that a sustained need for expansion of our
capacity is being presented by the county so there is also not a maximum capacity per month.
Foster Parent Consultation RFP 6
Weld County
Bid No.: 006-00
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PRODUCER 800-339-9124
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
SEABURY & SMITH HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO BOX 7157 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
160 SPEAR STREET, 15TH FLOOR COMPANIES AFFORDING COVERAGE -
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SAN FRANCISCO, ST 94120 COMPANY GUIDEONE MUTUAL INSURANCE COMPANY
INSURED COMPANY
LUTHERAN FAMILY SERVICES OF COLORADO B WAUSAU INSURANCE COMPANIES
363 SOUTH 1 HARLAN COMPANY
DENVER, CO 80226 c
COMPANY
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE(MMIDDIYY') DATE(MMIDD/YY)
A GENERAL LIABILITY 9618-911 7/1799 7/1/00 GENERAL AGGREGATE TS d,000,UUU
r COMMERCIAL.GENERAL LIABILITY PRODUCTS-COMP/OP AGG 5 3,000,000 )
CLAIMS MADE X OCCUR PERSONAL&ADV INJURY s 1,000,00th
OWNER'S&CONTRACTORS PROT EACH OCCURRENCE S -T,000,000 1
FIRE DAMAGE(Any one fire) $ 1,0000U0-~'
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
WELD COUNTY EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
P.O. BOX A 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
GREELEY, CO 80632 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION oR LIABILITY
OF ANY KIND UPON THE, COMPANY, ITS AGENTS OR REPRESENTATIVES.
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SUPPLEMENTAL NARRATIVE TO RFP:
EXHIBIT B
CONDITIONS OF APPROVAL
RECOMMENDATION(S)
o
Lutheran Family Servic 'D"y'
•••• OF COLORADO
Strengthening individuals and families for over 50 years.
•
May 24, 2000
Weld County DHS
ATT: Frank Aaron
P.O. Box A
Greeley, CO 80632
RE: RFP 006-00 Foster Parent Consultation
RFP 00008 Intensive Family Therapy—Family Group Decision Making
RFP 99010 Home Based Intensive Family Intervention
Dear Mr. Aaron:
I have enclosed the revised RFP's for Family Group Decision Making and Home Based Intensive
Family Intervention. We accept the recommendation and condition the FYC Commission made
for the Foster Parent Consultation RFP (006-00)
We have separated our initial RFP 00008 Intensive Family Therapy proposal into two proposals.
You will find a proposal for Family Group Decision Making and for Home Based Intensive Family
Intervention. We chose not to submit a bid for Intensive Family Therapy as we believe that our
clinical work is inherent in the Home Based Intensive Family Intervention program and we believe
that the availability of collateral, concrete and crisis intervention services is important.
We were also asked to clarify our group rate per hour. Traditionally, agencies charge one half the
normal rate for group work. In our instance, the hourly rate per hour is$103. Using the
traditional model, we would charge$51.50 per hour per family. If we have a group with six
families, the breakdown will look like this:
Families Traditional Group Rate Proposed Group Rate
Smith Family $51.50 $154.50
Jones Family $51.50 0
Thomas Family $51.50 0
Johnson Family $51.50 0
Black Family $51.50 0
Morris Family $51.50 0
Total Hourly Group Rate $309.00 $154.50
As you can see, the county will 'break even'with three families and will save money with more
than three families involved in a group. We prefer to run groups with 4-8 families so, this
proposed group rate should save the county money in most instances.
We look forward to working with you in the provision of CORE services and we are glad to
provide any further information you need.
Respectfully submitted
/
Craig McFadden,
Program Coordinator
(970) 266-1788 • Fax 266-1799
3800 Automation Way, Ste. 200 • Fort Collins, CO 80525
Alllholed with The Evangelical Lutheran Church in America and The Lutheran Church-Missouri Synod
V "lr
a
DEPARTMENT OF SOCIAL SERVICES oce •••
PO BOX A
GREELEY,O OX80632A
Administration and Public Assistance(970)352-1561
' Child Support(970)352-6933 D C May 10, 2000
Miffcra NlcFaddde
en,LPC,LPC, Program Coordinator
Lutheran Family Services
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Re: RFP 006-00 Foster Parent Consultation
RFP 00008 Intensive Family Therapy
Dear Mr. McFadden:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2000-2001 and
to request written information or confirmation from you by Wednesday, May 24, 2000.
A. Results of the RFP Bid Process for PY 2000-2001
On April 20, 2000, the Families, Youth and Children (FYC) Commission approved the
RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the
following recommendations and/or conditions regarding your RFP bid(s).
RFP 006-00. Foster Parent Consultation:
Recommendation:Lutheran Family Services will work closely with the Department of
Social Services, Ackerman and Associates, Inc., and the Collaboration and Innovation
Committee of the Families, Youth and Children Commission in order to meet the
Department's expectations.
Condition: The budget for PY 2000-2001, June 1, 2000, through May 31, 2001, shall
be limited to $20,000.
RFP 00008. Intensive Family Therapy
Condition: The submitted RFP must be separated into three RFPs to reflect Intensive
Family Therapy programs (I) Family Group Decision Making, (2) IFT, and(3) Option
B. One rate must be reflected on each RFP.
•
Condition: Clarify the group rate per hour.
rf ..`; '
Page 2
Lutheran Family Services
Results of RFP Process for PY 2000-2001
13. Required Response by RFP Bidders Concerning FYC Commission
Recommendations and Conditions
The Weld County Department of Social Services is requesting your written response to
the FYC Commission's recommendations and conditions. Please respond in writing to
Frank Aaron, Weld County Department of Social Services, P.O. Box A, Greeley, CO,
80632, by Wednesday, May 24, 2000, close of business.
1. FYC Commission Recommendations:
You are requested to review the recommendations and to:
a. accept the recommendation(s) as written by the FYC Commission; or
b request alternatives to the FYC Commission's recommendation(s); or
c. not accept the recommendation(s) of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s) in your
bid. If you do not accept the recommendation, please provide reasons why. All
approved recommendations under the NOFAA will be monitored and evaluated
by the FYC Commission.
2. FYC Commission Conditions:
All conditions will be incorporated as part of your RFP Bid and Notification of
Financial Assistance Award (NOFAA). If you do not accept the condition(s),
you will not be authorized as a vendor unless your mitigating circumstances are
accepted by the FYC Commission and the Weld County Department of Social
Services. If you do not accept the condition, you must provide in writing reasons
why. A meeting will be arranged to discuss your response. Your response to the
above conditions will be incorporated in the RFP Bid and Notification of
Financial Assistance Award.
If you wish to arrange a meeting to discuss the above recommendation, please do so through
Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to Wednesday, May
24, 2000.
Sincerely, 1
Ju A. iego, Dir ctor
W 1 Courqty Depa ment of Social Services
JG:ef
cc: Esteban Salazar, Chair, FYC Commission
Frank Aaron, Social Services Administrator
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core) Funds
Type of Action Contract Award No.
_X Initial Award FY00-CORE-0002
Revision (RFP-FYC-00008)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2000 and Lutheran Family Services
Ending 05/31/2001 Intensive Family Therapy-Family Group Decision Making
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Improve both individual and family functioning Award is based upon your Request for Proposal (REP).
through in-home and in-office services. One or The RFP specifies the scope of services and conditions
two clinicians will participate in the FGDM of award. Except where it is in conflict with this
depending on the needs of the family. A NOFAA in which case the NOFAA governs t he 12FP
Bilingual/Bicultural Clinician is currently upon which this award is based is an integral part of the
employed. action.
Special conditions
Cost Per Unit of Service
1) Reimbursement for the Unit of Services will he based
Rate per Family Group Conference $1,800.00 on rate per conference.
Unit of Service Based on Approved Plan 2) The rate will be paid for only direct face to face contact
with the child and/or family, as evidenced by client-
Enclosures: signed verification form, and as specified in the unit of
X_ Signed RFP:Exhibit A cost computation.
X Supplemental Narrative to RFP: Exhibit B 3) Unit of service costs cannot exceed the hourly and
Recommendation(s) yearly cost per child and/or family.
4) Payment will only be remitted on cases open with, and
X Conditions of Approval
referrals made by the Weld County Department of
Social Services.
5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
end of the 25th calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Appr als: � Program )fficial:
By Q By
ar�Kirkmeyer, Char Judy Gri , Director
Board of Weld County Commissioners Weld ,ounty Department of Social Services
Date: QG -2Gnc) Date: c_t{iIL I6t-%
SIGNED RFP
EXHIBIT A
Lutheran Family Services
OF COLORADO
Strengthening individuals and families for over 50 years.
March 22, 2000
Pat Persichino
Director of General Services
Weld County Government
915 10th Street
P.O. Box 758
Greeley, CO 80632
RE: Family Preservation Program — Home Based Intensive Family Therapy
Bid No.: RFP-FYC-00008
Dear Ms. Persichino,
Enclosed are 6 copies (including original) of our bid for Weld County -
BID#RFP-FYC-00008. If we can provide any further information or if the review
committee would like to schedule a site visit, please don't hesitate to call.
Thank you for the opportunity to submit this bid.
Respec fully,
.?2(-fix,i)
Craig M adden, LPC
Prog Coordinator
Family Preservation Services
(970) 266-1788 • Fax 266-1799
3800 Automation Way, Ste. 200 • Fort Collins, CO 80525
Affiliated with The Evangelical Lutheran Church in America and The Lutheran Church-Missouri Synod
A Untied Way Agency
INVITATION TO BID
DATE:February 28, 2000 BID NO: RFP-FYC-00008
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-00008) for:Family Preservation Program--Intensive Family Therapy
Program Family Issues Cash Fund or Family
Preservation Program Funds
Deadline: March 23, 2000, Tuesday, 10:00 a.m.
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services, announces that competing applications will be accepted for approved vendors pursuant to the Board
of Weld County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Placement Alternatives Commission wishes to approve services targeted to run
from June 1, 2000, through May 31, 2001, at specific rates for different types of service, the County wi I1
authorize approved vendors and rates for services only. The Intensive Family Therapy Program must provide
for therapeutic intervention through one or more qualified family therapists, typically with all family
members, to improve family communication, function, and relationships. This program announcement
consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
) t
Delivery Date 9' '�1�( j� i L-
/ /7 •
�//! / /i�
(After receipt of order) �--BID MST BE SIGNED IN IN&
Craig McFadden
TYPED OR PRINTED SIGNATURE
VENDOR. Lutheran Family Services
(Name) Handwritten Signature By Authorized
Officer or Agent of Vender
ADDRESS 3800 Automation Way #200 TITLE President/CEO
Ft. Collins, CO 80525 DATE 3 - 7- ,0end
PHONE # (970)266-1788
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
a.,.... 1 ..F Z7
..r. ..
RFP-FYC-00008 Attached A
INTENSIVE FAMILY THERAPY PROGRAM BID PROPOSAL
FAMILY PRESERVATION PROGRAM
2000/2001 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2000-2001
BID #RFP-FYC-00008
NAME OF AGENCY: Lutheran Family Services
_ADDRESS: 3800 Automation Way #200, Ft. Collins, CO 80525
PHONE: j 970) 266-1788
CONTACT PERSON: Craig McFadden 11ILE: Program Coordinator ___
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Intensive Family Therapy Param must
provide for therapeutic intervention through one or more qualified family therapists.typically with all family members. to
improvejiily communication. function g.and relationships
i'.2-Month approximate Project Dates: _ 12-month contract with actual time lines of
Start June 1.2000 Start
End May 31,2000 End
TITLE OF PROJECT:
44 � j��Ur 7796---Craig McFadden �.- 2lU
— _Nan}d and Signature of Perso/Preparing Preparing Document Date
---
-egilf ---niceel Chet Evenson, President/CEO 3 7..Zrcgo
_Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REQUIREMENTS
For both new bids and renewal bids, please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2000-2001 to Program Fund Year 2000-2001.
Indicate No Change from FY 1998-1999
_ _ Project Description
____ Target/Eligibility Populations
Types of services Provided
Measurable Outcomes
Service Objectives
Workload Standards Staff Staff Qualifications
Unit of Service Rate Computation
Program Capacity per Month
Certificate of Insurance
Page 26 of 32
RFP-FYC-00008 Attached A
Date of Meeting(s)with Social Services Division Supervisor: ,5 /"t -Y^'t%
Comments by SSD Supervisor:
77) 4, Ali
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c ic_ ) / h� A ( LfUtLA' ✓/�(rlr, ' y.r Li Jr JO /`n `—(r Lc—r V!1 r 1
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Name and Signature of SSD Supervisor Date 2 -1 -0('6
^-- -
RFP-FYC-00008 Attached A
I
Date of Meeting(s)with Social Services Division Supervisor: -,Al;.
Comments by SSD Supervisor:
--
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Name and Signature of SSD Supervisor
March 23, 2000
Core Services Proposal
Intensive Family Therapy
Lutheran Family Services of Colorado
Home Based Intensive Family Therapy
PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services' Home Based Intensive Family Therapy (HBIFT) program is a program
component of the LFS Foster Care Program. LFS's Foster Care Program has been providing out
of home care services to this region since 1993 and specializes in establishing permanency for
children experiencing significant emotional and behavioral impairments. The HBIFT program is
designed to promote the safety and well being of children and their family members. Services will
build upon primary family connections and to help parents improve their parenting abilities, identify
parental strengths and support their efforts to provide care for their children. The program will
expedite the return of children to their family and assist in creating a stable and nurturing family
environment in which children can grow and develop. If children are returning to their permanent
home from out of home care we intend to help them reintegrate and stabilize in the family system
as soon as possible. The program goal is to improve both individual and family functioning. We
will provide crisis intervention services throughout the duration of the families' involvement with
our agency.
The HBIFT program will utilize the Family Risk Scales to assess the family's out of home
placement risk areas; this will enable the program to individualize services for each family's
specific needs. Additionally, we will be using the Achenbach Child Behavior Checklists, when
appropriate, to assess problematic behaviors, if any, presented by the children in the family. We
have the ability to administer the SASSI (substance abuse screening)when warranted.
LFS will be offering Family Group Decision Making (FGDM) services as a component of the
HBIFT Program. FGDM involves bringing immediate and extended family members together as
well as other significant people in the family's life (e.g. teacher, pastor, friends) to generate options
that can aid in keeping children at home or establishing permanency (e.g. EPP cases). The
professionals involved with the families are also invited to provided input. The central philosophy
behind this approach is that there is a rich pool of resources within the family's social network that
can create options and possibilities that professional service providers may never access. The
family also can feel empowered and more invested by producing their own solutions.
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are these in which family members are facing
problems that have affected their well-being, safety, psychosocial growth and development, and
family stability. Families mandated or referred by the courts will be considered for the HBIFT
program contingent upon their willingness to participate in and ability to profit by participation in
such services. Primary caregivers must demonstrate a desire to maintain family relationships and
Lutheran Family Services Home Based Intensive Family Therapy
must possess the mental stability to utilize home based services. Eligible families will be
screened by the referring DSS worker to insure that they meet the eligibility criteria for Program
Areas 4, 5 or 6 target groups. Children will be at imminent risk of.out of home placement or have
been removed from the home and imminent return is expected. Clients will not be eligible if they
can be successfully treated with less intensive service programs and those services have not yet
been tried. Families appropriate for this program should be able to benefit from services that are
primarily therapeutic in nature (vs. concrete and collateral). The provision of services will have a
reasonable possibility of diminishing or ameliorating the problematic behaviors/issues in the home.
There must be a manageable level of risk of harm to the child and/or among family members.
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct
contact hours needed for each family. If we assume that a Clinician has an average of 2 hours of
direct contact per week per family, then the following numbers would apply. An LFS Clinician has
the ability to serve 10 families at any given time. If each family is served for an estimated 3
months, we would be able to serve 40 families each year. (10 families x 4 quarters = 40). If
family specific time extensions are needed and granted, the overall number of families served
would be reduced. If we assume that half the families are two parent families and each family has
2.5 children, we would serve 128 clients. (40 families x 2.5 children and 1 adult= 70 plus 40
families x 2.5 children and 2 adults = 90 for a total of 160). These numbers are representative of
the caseload of one Clinician. We currently have six full time Clinicians and other clinical staff who
can carry some cases. All of our Clinicians are cross-trained so that they can carry foster care,
intensive family therapy or foster family consultation cases. We have expanded, and continue to
be willing to expand, our capacity if the county referrals demonstrate a sustained need for that
expansion. During the current fiscal year we have not turned down a referral, except one where a
Spanish speaking Clinician was not available due to a full case load.
The HBIFT program can serve children and their families where children are ages 0-18. We
currently have a bilingual/bicultural staff member who is available for approximately 8 hours of
weekly client contact which translates into providing services to approximately 4-5 Spanish
speaking clients per month. We currently service families in South Weld County. We are not
planning on limiting services due to proximity. All clients will have access to 24 hour crisis
intervention services. The expected length of services is 6 months (a maximum total of 60 hours).
The HBIFT program is specifically designed to be short term and time limited in nature, with a
length of service of three months or less in order to focus on the priority issues which have placed
the family at risk of dissolution. DSS may purchase services for another 1-3 month period of time
or more if the need for services can be clinically justified.
III. TYPES OF SERVICES TO BE PROVIDED
Intake Assessment
The HBIFT program staff will be responsible for screening referrals to the program. There will be
an acknowledgment of the referral within 4-6 hours with a tentative judgment as to the
appropriateness of the family for services. If the initial information from the referring worker is
adequate to make initial assessment that the family is appropriate for services, then the family will
be contacted within a maximum of 48 hours to identify any immediate needs and to set up an
appointment for the Clinician to meet with the family team (which will include the family, the HBIFT
Clinician, significant others in the family's life, the DSS caseworker, etc.). The intent of this initial
meeting will be to tentatively evaluate risk factors (Family Risk Scales), to inform the family of the
intervention strategies which the program will implement and to gain beginning agreement to
proceed with the services offered.
IFT RFP 2
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
Home Based Therapy
The clinical philosophy that drives our practice is that we will provide services in the families
environment whenever possible and appropriate. We believe that this treatment approach
reduces the stress on the family by reducing the need for the family to adjust to our environment.
We believe that we can provide more appropriate treatment in the family's 'natural environment',
their home, their church, their school, etc. The second primary philosophy that directs our
practice is that we will build on the strengths of the family and will utilize a strength based model of
treatment and intervention.
In home therapy will be provided by a Program Clinician. The Program Clinician will provide an
average of 2 hours of direct service to the family per week. Weekly family therapy sessions will
be designed to provide comprehensive, diagnostic and treatment planning with the family and
other service providers. Therapeutic interventions will be flexible enough to bring in other service
providers, if needed. The preponderance of services provided in this program will fall into this
category. Therapy will be designed to resolve conflicts and disagreements within the family and
to enhance parenting skills and overall family functioning.
Concrete Services
The Program Clinician will assist the family in identifying and utilizing stress management
techniques and will provide individualized instruction in parenting skills with particular attention
given to managing any problematic child behaviors. LFS also has a parent education program
available which may be accessed by families when appropriate.
Collateral Services
The Program Clinician will assist the family and their support network in accessing and utilizing
community resources to deal with particular risk areas identified (ex: access to health care,
housing, employment). The family's effective use of community resources is an imperative goal
within this program as accessing resources is generally a core issue for families who have
achieved a level of stress intensive enough to warrant a referral for family preservation services.
Concrete problems frequently lead to stress which concomitantly interferes with resource
management and most frequently leads to neglectful or abusive coping behaviors in parenting.
Crisis Intervention Services
The HBIFT program staff will be available on a 24 hour basis. All clinical staff carry pagers and
can respond to a crisis within 1 hour.
All families served in the HBIFT program will receive therapy services and crisis intervention
services. As time permits, support and facilitation of concrete and collateral services will be
offered.
Cases will be reviewed at least on a monthly basis by the Clinician and their supervisor. A regular
monthly meeting will be held with the caseworker, family et al to assess whether or not the
family's needs can be met with alternative community services.
Family Group Decision Making Services
These services will be available to any client in Weld County that DSS refers to LFS for this
service and will not be limited by proximity (e.g. South Weld County). We currently employ a
bilingual/bicultural Spanish speaking Clinician to conduct FGDM's. One or two Clinicians will
participate in the FGDM depending on the needs of the family. Clinicians have received training in
IFT RFP 3
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
the New Zealand Model of FGDM. LFS Clinicians will be involved in preparing participants for the
FGDM and conducting the FGDM. Preparation activities include interfacing with the caseworker
to clarify the goals of the FGDM, obtaining releases of information, contacting family members
and significant others and explaining the process and the importance of their role to them, and
procuring an appropriate meeting place. Family members or significant others that can't attend in
person will be invited to participate by phone or letter if appropriate.
The Clinician assists the family in producing specific written recommendations addressing the
support and permanency needs of the children/family. Central goals of the process will be to wrap
support around the family in order to prevent out of home placements and establish permanency
as quickly as possible. The family's recommendations will be communicated to the caseworker
and other involved parties. The Clinician will help incorporate the County Worker's goals with the
family's recommendations to create a comprehensive plan for the family.
LFS will provide a follow up meeting for the FGDM participants to assess progress on the family
plan generated in the FGDM. The timing of the meeting will depend on the specific goals and
responsibilities outlined in the family plan. Results of the meeting will be communicated to the
caseworker.
The total cost of providing the FGDM is $1800.00. The American Humane Association recently
published an article that estimates an average of 35 hours are needed to prepare for and conduct
the FGDM. Our rate is based on charging half of our budgeted hourly rate.
Group Services
LFS will provide group services (parenting education and/or issue specific groups addressing
family functioning). The groups can be used at different junctures depending on the needs of the
family. There will be a minimum of 4 families and a maximum of 10 participants per group. The
fee structure for the group is$150.00 per direct contact hour. Since the rate is not figured on a
per family basis, this is a particularly cost effective option for the County. For example, if there
were 7 families represented the rate would still be$150.00 per direct contact hour instead of our
hourly rate per family (103.00 per hour x 7 families = $721.00 per hour). This fee structure will
enable this service to be used in conjunction with in home therapy and still be within budget
parameters. Follow-up on group homework and application in the home by the Clinician could
increase the efficacy of the group intervention subsequently reducing the need for services more
quickly than if the family failed to follow through with the concepts at home. The group also can be
used by itself as part of the step down process. Referrals can be made for group only services as
well.
The LFS ABC Parenting Skills Group is presented in 6 weekly 2 hour sessions. Using the ABC
model, participants will learn to pinpoint problems in behaviorally specific terms and to identify
antecedent"triggers" and reinforcing consequences. They will also learn to define positive
"teaching goals"—alternatives to problem behavior—as the core of an effective"teaching"
program. Thinking and doing skills are emphasized.
Step Down Services
Program goals include diminishing direct service hours as soon as possible as treatment
progresses. There will typically be 3 phases of treatment. The initial phase of treatment will be
more intensive. Activities will include addressing safety concerns and immediate needs,
completion of assessment instruments and gaining agreement on specific goals for development
of a treatment plan. The treatment plan will be provided to WCDSS within 30 days of the date the
IFT RFP 4
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
referral is accepted. The maximum number of weekly direct service hours needed in this phase
will be 4. The middle phase of treatment will be more of the practice stage of treatment. Ideally
families will begin to obtain insight into their dynamics, gain better control of their maladaptive
behaviors and begin to practice new skills in this time frame. Parents may be referred to the LFS
ABC Parenting Skills Group or other resources during this stage. The maximum number of weekly
direct service hours needed in this phase of treatment will be 2. The ending or transition phase of
treatment will be a time of moving the family in the direction of after care services as appropriate
(e.g. ABC Parenting Skills Group, support groups, therapy with the Mental Health Center, grant
funded services, etc). The maximum number of weekly direct service hours needed in this phase
of treatment will be 1.
The maximum number of direct service hours in each phase will be as follows: Initial Phase—4
hours, Middle Phase—2 hours, and Ending Phase— 1 hour. The total direct service hours will not
exceed 60 hours in 6 months. If an extension is needed beyond the end date of services
identified by the County, LFS will submit a justification for extension of services at least 60 days
prior to the end date.
Every effort will be made to stay within the above parameters. Should a family present with
extremely high needs at any given phase of treatment that require services above the stated
maximum amounts of time per week to maintain the safety of the family members, the caseworker
will be contacted and additional time negotiated.
IV MEASURABLE OUTCOMES
(Based in part on county defined objectives)
The HBIFT program will utilize the Family Risk Scales and the Achenbach Child Behavior
Checklist in measuring the efficacy of the program. The Achenbach Child Behavior Checklist
measures the caregiver's, teacher's and child's assessment of the child's problematic behaviors.
The Family Risk Scales were designed as a standardized measure of a child's risk of entering
foster care. The risk variables measured by the scales are those believed to contribute to or
precipitate the need for out of home placement. Changes in a family's risk status may be
determined by rating the scales two or more times (pre and post tests). Changes in the child's
functioning may be determined by using the Achenbach two or more times (pre and post tests)
The overall outcome objective of the program is to reduce the risk of the need for out of home
placement. The measurement of the achievement of this objective will be obtained through
completion of the Family Risk Scales. There are 26 risk factors included in the Family Risk
Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
IFT RFP 5
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
18. Emotional Care and Stimulation of Infant(Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
The Family Risk Scales and the Achenbach Checklists will be used with the family at the onset of
treatment to pinpoint the family's specific intervention needs. The tools may be used throughout
the course of treatment to measure the family's movement toward amelioration of the highest risk
concerns. The Family Risk Scales and the Achenbach Checklists will be completed immediately
prior to program completion in order to measure the expected improvement in the family and
child's functioning.
The child's living arrangements will be documented at the time the case is closed. (Is the child still
in the home?)An aftercare plan for each family will be developed which includes referral to a less
intensive family counseling program and/or the use of informal and community resources, such as
family self help groups or networks for those who wish such a connection. A system of follow-up
contacts at 2 weeks and 5 weeks after case closing will be pursued. This system will check that
the recommended supports and services that were wanted by the families are in place. The
program staff will follow up re the status of the family/child at 6 months and 12 months with
WCDSS. The program staff will complete a follow up contact sheet, which will include the
objectives listed by the department, i.e. is the child still in the home? Has there been
substantiated abuse/neglect in this family?
V. SERVICE OBJECTIVES
Family Conflict Management skills will be enhanced through individual, family and group therapy
as well as the Family Group Decision Making process as needed. Improving Parental
Competency will be achieved through individualized consultation regarding child specific behavior
management and support issues. Additionally, the ABC Parenting Group will be available and can
address most of these issues. Improved ability to access resources will be achieved through
information and referral services. These services will be provided through individualized
instruction.
The three minimum service objectives that the department would like to have assessed are
inherent in the Family Risk Scales. The Family Risk Scales provide more detailed assessment of
the family's risk areas and will satisfy this criteria. The risk factors are listed in the section
immediately prior to this one. Also the Child Behavior Checklist will be used to assess the
children's level of functioning as it applies to these objectives. The assessments will be done pre
and post as well as during the course of treatment as deemed necessary by the Clinician. The
objectives will be monitored by Monthly Progress Reports and ongoing updating of the Treatment
Plan.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations"for a detailed explanation of our
workload standards. Our supervision standard is one FTE supervisor for every six FTE
professional staff members. The requested minimum standards for insurance have been met and
documentation provided.
IFT RFP 6
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
VII. STAFF QUALIFICATIONS
Direct service providers assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy as demonstrated by specialized training and/or
experience. All staff in this program will be required to secure a minimum of eight hours per year
of continuing education training. All staff will receive weekly supervision from a supervisor
experienced in Intensive Family Therapy. The clinical supervisor will be required to secure a
minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Jeanne Pickering, BSW Joe Madrid, LCSW
Luis Diaz, MSW Amy Hatcher, MSW
Julie Box, MSW Sondra Medina, MS
Craig McFadden, LPC is the supervisor of this program.
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Client 26 Hours (A)
Total Clients to be Served 40 Clients (B)
Total Hours of Direct Service for Year 1040 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 23 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs $23,920 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $47,627 (F)
Overhead Costs Allocable to Program $35,917 (G)
Total Cost, Direct and Allocated, of Program $107,464 (H)
Line [E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I) _
Total Costs and profits to be covered by this Program $107,464 (J)
Line [H] plus Line [I]
Total Hours of Direct Service for Year 1040 (K) _
Rate Per Hour of Direct, face-to-face Service to be Charged to $103 (L)
Weld County Department of Social Services
IFT RFP 7
Weld County
Bid No.: FYC 00008
ACOIRD`. {r Er,� F�ry1
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PRODUCER 800-339-9124 THIff OERTfF L A FATTEFFZSF7NF�178
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
SEABURY& SMITH HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO BOX 7157 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
160 SPEAR STREET, 15TH FLOOR COMPANIES AFFORDING COVERAGE
SAN FRANCISCO, ST 94120 COMPANY
A GUIDEONE MUTUAL INSURANCE COMPANY
INS URED
COMPANY WAUSAU INSURANCE COMPANIES
LUTHERAN FAMILY SERVICES OF COLORADO B
363 SOUTH HARLAN
COMPANY
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DENVER, CO 80226
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO POLICY EFFECTIVE POLICY EXPIRATION
LlR TYPE OF INSURANCE POLICY NUMBER DATE IMM/ODIW) GATE(M MIDfllYY) LIMITS
A GENERAL LIABILITY 9618-911 7/1/99 7/1/00 GENERAL AGGREGATE f 0(J
COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG f 3,0DD660-
CLAIMS MADE X OCCUR PERSONAL 6 ADV INJURY $ —T.DUWUOU"
OWNER'S A CONTRACTOR'S PROT EACH OCCURRENCE f 1,000,UUU
FIRE DAMAGE(Any one We) S 1,0Da,000
MED EXP(Any one person) S B70170-
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT S
ANY AUTO
ALL OWNED AUTOS ---_-- --'--_-- I
-- BODILY INJURY
SCHEDULED AUTOS (Per person)
HIRED AUTOS ------ ---- - _
BODILY INJURY
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE _ ( _ --
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT S
ANY AUTO
OTHER THAN AUTO ONLY I"
EACH ACCIDENT S
AGGREGATE $
EXCESS LIABILITY EACH OCCURRENCE S ~I
UMBRELLA FORM AGGREGATE S
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C' WORKERS COMPENSATION AND 0810-00-002041 2/01/99 2/01/00 TORAH/- UIH-
EMPLOYERS'LIABILITY I TORY LIMITS _R_ I '. .-
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PARTNERS/EXECUTIVE EL DISEASE-POLICY LIMIT S -5UU
OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE $
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DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS --- -
EVIDENCE OF INSURANCE
` yvi ' TE,HMC"Q.LD R ;`T,S NGEEtasPn .iw
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
WELD COUNTY EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
P.O. BOX A 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
GREELEY, CO 80632
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZES)REPRESENTATIVE--4 ( -'ORAs9. . A"a".. .: �' :D CORPORATION'19S8
SUPPLEMENTAL NARRATIVE TO RFP:
EXHIBIT B
CONDITIONS OF APPROVAL
Lutheran Family Service
• • OF COLORADO
-- s_
Strengthening individuals and families for over 50 years.
May 24, 2000
Weld County DHS
ATT: Frank Aaron
P.O. Box A
Greeley, CO 80632
RE: RFP 006-00 Foster Parent Consultation
RFP 00008 Intensive Family Therapy—Family Group Decision Making
RFP 99010 Home Based Intensive Family Intervention
Dear Mr. Aaron:
I have enclosed the revised RFP's for Family Group Decision Making and Home Based Intensive
Family Intervention. We accept the recommendation and condition the FYC Commission made
for the Foster Parent Consultation RFP (006-00)
We have separated our initial RFP 00008 Intensive Family Therapy proposal into two proposals.
You will find a proposal for Family Group Decision Making and for Home Based Intensive Family
Intervention. We chose not to submit a bid for Intensive Family Therapy as we believe that our
clinical work is inherent in the Home Based Intensive Family Intervention program and we believe
that the availability of collateral, concrete and crisis intervention services is important.
We were also asked to clarify our group rate per hour. Traditionally, agencies charge one half the
normal rate for group work. In our instance, the hourly rate per hour is $103. Using the
traditional model, we would charge $51.50 per hour per family. If we have a group with six
families, the breakdown will look like this:
Families Traditional Group Rate Proposed Group Rate
Smith Family $51.50 $154.50
Jones Family $51.50 0
Thomas Family $51.50 0
Johnson Family $51.50 0
Black Family $51.50 0
Morris Family $51.50 0
Total Hourly Group Rate $309.00 $154.50
As you can see, the county will 'break even'with three families and will save money with more
than three families involved in a group. We prefer to run groups with 4-8 families so, this
proposed group rate should save the county money in most instances.
We look forward to working with you in the provision of CORE services and we are glad to
provide any further information you need.
Respectfully submitted,/- ,
/ C--
rib(
Craig McFadden, 1
Program Coordinator
(970) 266-1788 • Fax 266-1799
3800 Automation Way, Ste. 200 • Fort Collins, CO 80525
Alfilaterl with The Evangelical Lutheran Church in America and the Lutheran Church Missouri 5coa
May 23, 2000
Core Services Proposal
Intensive Family Therapy Program
Lutheran Family Services of Colorado
Family Group Decision Making Services
I. PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services' Family Group Decision Making Services Program (FGDMS) is a
component of the LFS Foster Care Program. LFS's Foster Care Program has been providing out
of home care services to this region since 1993 and specializes in establishing permanency for
children experiencing significant emotional and behavioral impairments. Additionally, LFS has
offered Family Preservation Services (FPS) since 1998. The FPS program provides in-home
therapeutic services that promote the health and well being of families. The goals include
maintaining children in their homes or aiding in a safe transition home after being removed.
The LFS FGDMS program can be an excellent accompaniment to family treatment as well as a
central intervention in Expedited Permanency Planning cases. In some cases (e.g. some EPP
cases) the Program Clinician may be involved soon after the County has contact with the family to
help facilitate permanency discussions. EPP cases involve establishing permanency within one
year for children up to 7 years of age and their siblings. Often, the quicker the family is engaged
and involved in the permanency planning process the more positively they respond and with less
resistance. FGDM can significantly aid in this process. FGDM involves bringing immediate and
extended family members together as well as other significant people in the family's life (e.g.
teacher, pastor, friends) to generate options that can aid in keeping children safe at home or
establishing permanency. The professionals involved with the families are also invited to provided
input. The central philosophy behind this approach is that there is a rich pool of resources within
the family's social network that can create options and possibilities that professional service
providers may never access. The family also can feel empowered and more invested by
producing their own solutions. This intervention can be effective in situations involving the full
range of factors that compromise a child's safety and permanency including physical, sexual and
substance abuse, neglect, parent-child conflict, legal issues, school issues, financial problems,
etc.
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are those in which the parental rights are to be
or have been relinquished or terminated, the children are at imminent risk of being removed from
the home for reasons of safety or neglect, or the children are transitioning back home after being
removed for reasons of safety or neglect. Families referred by the courts will be considered fo
the FGDMS program contingent upon their willingness to participate in and ability to profit by
participation in such services. Eligible families will be screened by the referring DSS worker to
insure that the above criteria are met.
Lutheran Family Services Family Group Decision Making Services
We currently have six full time Clinicians in addition to other clinical staff who can carry some
cases. All of our Clinicians are cross-trained so that they can carry FGDM, Foster Care, Home
Based Therapeutic Services, or Foster Parent Consultation cases. We determine and assign
caseloads on a direct/indirect ratio formula. Each full-time Clinician can have up to 20 hours of
direct contact assigned. Answering the questions regarding capacity is entirely dependent on the
number of direct contact hours needed for each family/case within the agency. This number varies
considerably based on the complexion of our current clients. The amount of time needed to
complete the FGDM process will vary depending on the number of family members and
professionals involved their availability and the goals agreed upon with the caseworker and family
If we assume that a Clinician spends an average of 6 hours per week on one FGDM case, then
the following numbers would apply. An LFS Clinician has the ability to serve 6.6 families at any
given time. If each family is served an average of 6 weeks, we would be able to serve 57 families
each year. (6.6 families x 8.6, 6 week periods per year= 57). If we assume that half the families;
are 2 parent families and each family has 2.5 children we would serve 228 clients. (28.5 families x
2.5 children and 1 adult= 99.75 plus 28.5 families x 2.5 children and 2 adults = 128.25 for a total
of 228).
As noted above we have six plus staff members available to provide these services whose
availability may vary depending on caseload. We have expanded, and continue to be willing to
expand, our capacity if the county referrals demonstrate a sustained need for that expansion.
During the current fiscal year we have not turned down a referral, except one where a Spanish
speaking Clinician was not available due to a full case load.
The FGDMS program can serve children and their families where children are ages 0-18. We
currently have a bilingual/bicultural staff member who is available for FGDMS. We currently
service families in South Weld County. Every effort will be made to accommodate the needs of
clients re proximity of the meetings. LFS has access to churches and other meeting spaces in
Weld County that will be pursued as necessary in addition to utilizing the community resources of
the family.
III. TYPES OF SERVICES TO BE PROVIDED
Intake Assessment
The FGDMS program staff will be responsible for screening referrals to the program. There will
be an acknowledgment of the referral within 24 hours. A clinician will be assigned to contact the
DSS worker and the family to collect initial information to assess the family's needs re FGDM.
This should take 2-5 days depending on the availability of the parties involved.
Initial Planning Stage
The Clinician will meet with the caseworker and the family together to clearly establish the goals of
the FGDM and the role of the family members. The Family Risk Scales will be administered to
help in this process if the child is to remain in the family's home. The Clinician will obtain a list of
potential participants from the family and address any objections to involving all available family
members. This part of the process should take 7-10 days.
Planning For The FGDM And Participant Preparation
This phase of treatment is critical to the success of the FGDM. It involves thoroughly preparing
family members, significant others and professionals. Activities may include education regarding
the FGDM concept/model, clearly defining and communicating participants' roles, arranging for
IFT RFP
Weld County
Bid No.: FYC 00008
Lutheran Family Services Family Group Decision Making Services
offenders, survivors and children to appropriately and safely attend. managing unresolved family
issues, helping with the preparation of statements in advance, arranging for participation of people
who cannot attend, coordinating logistics and recontacting meeting participants. Preparation will
be done in person whenever possible. An important part of this phase will be negotiating with the
family about including unwanted family members in the FGDM, especially if they are seen as key
people in producing solutions of safety and well being for the children involved. Often parents
may be embarrassed about their situation or have prior conflict with an extended family membe
and not want to include certain people. However, the children's needs are the focus of the
meetings so the parents are strongly encouraged to include all appropriate family members. It
they refuse to include key people, then the utility of the meeting will be reassessed with the
caseworker and the FGDM process may be abandoned. This phase of the process will take an
average of 3— 5 weeks depending on the number and availability of participants.
Conducting The FGDM
The steps involved in the meeting include introductions, professionals sharing pertinent
information, the family having a private meeting and producing a plan addressing the established
goals, making adjustments in the plan to fit with County concerns, scheduling a follow up meeting
and closure. The facilitator assists the family in producing specific written recommendations
addressing the support, safety and permanency needs of the children/family. Central goals of the
process will be to wrap support around the family in order to prevent out of home placements and
establish permanency as quickly as possible. One or two Clinicians will participate in the FGDM
depending on the needs of the family. The FGDM is facilitated by a Clinician other than a
Clinician involved in family therapy with the family. The time needed for the FGDM is an average
of 3-5 hours.
The family's recommendations are then communicated to the caseworker and other involved
parties. The Clinician will help incorporate the County Worker's goals with the family's
recommendations to create a comprehensive plan for the family.
Follow Up Meeting
LFS will provide a follow up meeting for the FGDM participants to assess progress on the family
plan generated in the FGDM. The timing of the meeting will depend on the specific goals and
responsibilities outlined in the family plan. The meeting will be held approximately 3-5 weeks after
the FGDM depending on the needs of the family and the tasks that have been assigned. If the
children have stayed in the family's home then the Family Risk Scales will be administered at this
time to assess the risk for placement. Results of the meeting will be communicated to the
caseworker.
IV MEASURABLE OUTCOMES
For children that have remained in the family's home, the Family Risk Scales will be administered
initially and at the follow up meeting in measuring the efficacy of the program. Additionally, the
criteria of whether the children have been moved and has there been substantiated abuse or
neglect will be assessed at the follow up meeting and at 6 and 12 months. The Family Risk Scales
were designed as a standardized measure of a child's risk of entering foster care. The risk
variables measured by the scales are those believed to contribute to or precipitate the need fo-
out of home placement. Changes in a family's risk status may be determined by rating the scales
two or more times (pre and post tests). There are 26 risk factors included in the Family Risk
Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
IFT RFP 3
Weld County
Bid No.: FYC 00008
Lutheran Family Services Family Group Decision Making Services
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant(Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
V. SERVICE OBJECTIVES
A plan regarding specific goals of the FGDM will be developed early in the FGDM process. The
goals will address the high risk areas that are contributing to the need for the FGDM. The central
objectives of the FGDM are to promote the safety, well being and permanency of children in the
family. The three minimum service objectives that the department would like to have assessed
(Improve Family Conflict Management, Improve Parental Competency, Improve Ability to Access
Resources)are inherent in the Family Risk Scales which will be used for families where the
children will be staying with the family. The Family Risk Scales provide more detailed assessment
of the family's risk areas and will satisfy this criteria. The risk factors are listed in the section
immediately prior to this one. This assessment will be done during initial contact with the family as
well as at the follow up meeting.
The central objectives of maintaining permanency and safety of the children in the family will be
evaluated and monitored by collecting follow up information from Weld County Department of
Social Services and the family regarding: 1) Have the children been moved? 2) Have there been
any substantiated reports of abuse or neglect. This information will be collected at the Follow Up
Meeting and at 6 and 12 months after the FGDM meeting.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations" for a detailed explanation of our
workload standards. Our supervision standard is one FTE: supervisor for every six FTE
professional staff members. The requested minimum standards for insurance have been met and
documentation provided.
VII. STAFF QUALIFICATIONS
IFT RFP 4
Weld County
Bid No.: FYC 00008
Lutheran Family Services Family Group Decision Making Services
Direct service providers assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy as demonstrated by specialized training and/or
experience. All staff in this program will be required to secure a minimum of eight hours per year
of continuing education training. All staff will receive weekly supervision from a supervisor
experienced in Intensive Family Therapy and FGDM_ The clinical supervisor will be required to
secure a minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Jeanne Pickering, BSW Joe Madrid, LCSW
Luis Diaz, MSW Amy Hatcher, MSW
Julie Box, MSW Sondra Medina, MS
Craig McFadden, LPC is the supervisor of this program.
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Client 18 Hours (A)
Total Clients to be Served 57 Clients (B)
Total Hours of Direct Service for Year 1026 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 23 Per Hour(D)
(salary, benefits, travel)
Total Direct Service Costs $23,598 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $46,601 (F)
Overhead Costs Allocable to Program $35,917 (G)
Total Cost, Direct and Allocated, of Program $106,116 (H)
Line [E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I)
Total Costs and profits to be covered by this Program $106,116 (J)
Line [H] plus Line [I]
Total Hours of Direct Service for Year 1026 (K)
Rate Per Hour of Direct, face-to-face Service to be Charged to $103 (L)
Weld County Department of Social Services
lFT RFP 5
Weld County
Bid No.: FYC 00008
i -I
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DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80832
Administration and Public Assistance(970)352-1561
Illik
Child Support(970)352-8933
May 10, 2000
Cl*9r igiA adddeen,LPC, Program Coordinator
Lutheran Family Services
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Re: RFP 006-00 Foster Parent Consultation
RFP 00008 Intensive Family Therapy
Dear Mr. McFadden:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2000-2001 and
to request written information or confirmation from you by Wednesday, May 24, 2000.
A. Results of the RFP Bid Process for PY 2000-2001
On April 20, 2000, the Families, Youth and Children (FYC) Commission approved the
RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the
following recommendations and/or conditions regarding your RFP bid(s).
RFP 006-00. Foster Parent Consultation:
Recommendation: Lutheran Family Services will work closely with the Department of
Social Services, Ackerman and Associates, Inc., and the Collaboration and Innovation
Committee of the Families, Youth and Children Commission in order to meet the
Department's expectations.
Condition: The budget for PY 2000-2001, June 1, 2000, through May 31, 2001, sha!l
be limited to $20,000.
RFP 00008, Intensive Family Therapy
Condition: The submitted RFP must be separated into three RFPs to reflect Intensive
Family Therapy programs (1) Family Group Decision Making, (2) IFT, and(3) Option
B. One rate must be reflected on each RFP.
•
Condition: Clarify the group rate per hour.
4 • II
Page 2
Lutheran Family Services
Results of RFP Process for PY 2000-2001
B. Required Response by RFP Bidders Concerning FYC Commission
Recommendations and Conditions
The Weld County Department of Social Services is requesting your written response to
the FYC Commission's recommendations and conditions. Please respond in writing to
Frank Aaron, Weld County Department of Social Services, P.O. Box A, Greeley, CO,
80632, by Wednesday, May 24, 2000, close of business.
1. FYC Commission Recommendations:
You are requested to review the recommendations and to:
a. accept the recommendation(s) as written by the FYC Commission; or
b. request alternatives to the FYC Commission's recommendation(s); or
c. not accept the recommendation(s) of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s) in your
bid. If you do not accept the recommendation, please provide reasons why. All
approved recommendations under the NOFAA will be monitored and evaluated
by the FYC Commission.
2. FYC Commission Conditions:
All conditions will be incorporated as part of your RFP Bid and Notification of
Financial Assistance Award (NOFAA). If you do not accept the condition(s),
you will not be authorized as a vendor unless your mitigating circumstances are
accepted by the FYC Commission and the Weld County Department of Social
Services. If you do not accept the condition, you must provide in writing reasons
why. A meeting will be arranged to discuss your response. Your response to the
above conditions will be incorporated in the RFP Bid and Notification of
Financial Assistance Award.
If you wish to arrange a meeting to discuss the above recommendation, please do so through
Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to Wednesday, May
24, 2000.
Sincerely, 0
Ju A. i go, Dir ctor
W 1 Cou t r Depa ment of Social Services
JG:ef
cc: Esteban Salazar, Chair, FYC Commission
Frank Aaron, Social Services Administrator
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core)Funds
Type of Action Contract Award No.
X Initial Award 00-CORE-0001
Revision (RFP-FYC-00010)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2000 and Lutheran Family Services
Ending 0:5/31/2001 Option B, Home Based Intensive
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Computation of Awards Description
Knit of Service The issuance of the Notification of Financial Assistance
Improve both individual and family functioning Award is based upon your Request for Proposal (RFP).
through in-home services. This program serves The RFP specifies the scope of services and conditions
families where children are ages 0-18. The number of award. Except where it is in conflict v1 ith this
served is depended on the number of direct contact NOFAA in which case the NOFAA governs the REP
hours per family. A clinician who serves a family 2 upon which this award is based is an integral part of the
hours per week has the ability to serve 10 families action.
at any given time, if each family is served an
estimated 3 month, LFS would serve 40 families each Special conditions
year. Group Services: A minimum of four families 1) Reimbursement for the Unit of Services will he based
and a maximum of 10 participants per group that is on an hourly rate per child or per family
presented in 6 weekly 2 hour sessions. 2) The hourly rate will be paid for only direct face to face
contact with the child and/or family, as evidenced by
Cost Per Unit of Service client-signed verification form, and as specified in the
Group Services $ 103.00 unit of cost computation.
Group rate per group per direct contact hour $ 154.50 3) Unit of service costs cannot exceed the hourly and
yearly cost per child and/or family.
Unit of Service Based on Approved Plan 4) Payment will only be remitted on cases open with- and
referrals made by the Weld County Department of
Enclosures: Social Services.
_X_ Signed RFP:Exhibit A 5) Requests for payment must be an original submitted to
_.X Supplemental Narrative to RFP: Exhibit B the Weld County Department of Social Services by the
end of the 25th calendar day following he end of the
Recommendation(s)
month of service. The provider must submit requests
X Conditions of Approval
for payment on forms approved by Weld County
Department of Social Services.
Atireyer, hair
Program Xfic al:
Judy . Griegq,Direct
Board of Weld County Commissioners Weld runty Eepartm e of Social Services,
Date: O6 o?COO Date: (c/may I
SIGNET) REP
EXHIBIT A
Lutheran Family Services
OF COLORADO
Strengthening Individuals and families for over 50 years.
March 22, 2000
Pat Persichino
Director of General Services
Weld County Government
915 10'" Street
P.O. Box 758
Greeley, CO 80632
RE: Family Preservation Program— Home Based Intensive Family Therapy
Bid No.: RFP-FYC-00008
Dear Ms. Persichino,
Enclosed are 6 copies (including original) of our bid for Weld County -
BID#RFP-FYC-00008. If we can provide any further information or if the review
committee would like to schedule a site visit, please don't hesitate to call.
Thank you for the opportunity to submit this bid.
Respectfully,
C ' • fir ( zz,
Craig M adden, LPC
Prog Coordinator
Family Preservation Services
(970) 266-1788 • Fax 266-1799
3800 Automation Way, Ste.200 • Fort Collins,CO 80525
Affiliated with The Evangelical Lutheran Church in America and The Lutheran Church-Missouri Synod
A United Way Agency
Ten( .
INVITATION TO BID
DA'TE:February 28, 2000 BID NO: RFP-FYC-00008
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-00008) for:Family Preservation Program--Intensive Family Therapy
Program Family Issues Cash Fund or Family
Preservation Program Funds
Deadline: March 23, 2000, Tuesday, 10:00 a.m.
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services, announces that competing applications will be accepted for approved vendors pursuant to the Board
of Weld County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and. Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Placement Alternatives Commission wishes to approve services targeted to run
from June 1, 2000,through May 31, 2001, at specific rates for different types of service, the County will
authorize approved vendors and rates for services only. The Intensive Family Therapy Program must provide
for therapeutic intervention through one or more qualified family therapists, typically with all family
members, to improve family communication, function, and relationships. This program announcement
consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...131d Evaluation Process
PART C...Statement of Work _
J
) >°
Delivery Date /�/ i / ' /
(After receipt of order) BID MUST BE SIGNED IN INIK
Craig McFadden
TYPED OR PRINTED SIGNATURE
VENDOR Lutheran Family Services �GS� 24 Qj,tfao
(Name) Handwritten Signature By Authorized
Officer or Agent of Vender
ADDRESS 3800 Automation Way #200 TITLE President/CEO
Ft. Collins, CO 80525 DATE 3 - 7- zood
PHONE# (970)266-1788
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Ann. 1 ',Cr)
RFP-FYC-00008 Attached A
INTENSIVE FAMILY THERAPY PROGRAM BID PROPOSAL
FAMILY PRESERVATION PROGRAM
2000/2001 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2000-2001
BID #RFP-FYC-00008
NAME OF AGENCY: Lutheran Family Services
_ADDRESS: 3800 Automation Way #200, Ft. Collins, CO 80525
PHONE:L970) 266-1788
CONTACT PERSON: Craig McFadden TITLE: Program Coordinator
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Intensive Family Therapy Program must
provide for therapeutic intervention through one or more qualified family therapists.typically with all family members, to
improve family communication.functioning. and relationships
12-Month approximate Project Dates: _ 12-month contract with actual time lines of:
Start June 1. 2000 Start
End. May 31.2000 End
TITLE OF PROJECT:
/
X17 /(//U l �/Craig McFadden ?.2/
_Nar Land Signature of Person Preparing Document Date
ll� � Chet Evenson, President/CEO - 7'2 o
._Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REQUIREMENTS
For both new bids and renewal bids, please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids, please indicate which of the required sections have not changed from Program Fund
Year 2000-2001 to Program Fund Year 2000-2001.
Indicate No Change from FY 1998-1999
_ __ Project: Description
_ _ Target/Eligibility Populations
. Types of services Provided
_ Measurable Outcomes
_ _ Service Objectives
___ Workload Standards
___ Staff Qualifications
____ Unit of Service Rate Computation
_ _ Program Capacity per Month
___ Certificate of Insurance
Page 26 of 32
R:FP-FYC-00008 Attached A
Date of Meeting(s)with Social Services Division Supervisor: ` 11-(no
Comments
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Name and Signature of SSD Supervisor Date 1 / —( ()
Mann 17 of 11
RFP-FYC-00008 Attached A
/
Date of Meeting(s) with Social Services Division Supervisor: —)4- --
Comments by SSD Supervisor:
)ui { a'
/
( "A "ILLS: c�_ -- ,// --L-( /
Name and Signature of SSD Supervisor Date _/LI —0:
March 23, 2000
Core Services Proposal
Intensive Family Therapy
Lutheran Family Services of Colorado
Home Based Intensive Family Therapy
PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services' Home Based Intensive Family Therapy (HBIFT) program is a program
component of the LFS Foster Care Program. LFS's Foster Care Program has been providing out
of home care services to this region since 1993 and specializes in establishing permanency for
children experiencing significant emotional and behavioral impairments. The HBIFT program is
designed to promote the safety and well being of children and their family members. Services will
build upon primary family connections and to help parents improve their parenting abilities, identify
parental strengths and support their efforts to provide care for their children. The program will
expedite the return of children to their family and assist in creating a stable and nurturing family
environment in which children can grow and develop. If children are returning to their permanent
home from out of home care we intend to help them reintegrate and stabilize in the family system
as soon as possible. The program goal is to improve both individual and family functioning. We
will provide crisis intervention services throughout the duration of the families' involvement with
our agency.
The HBIFT program will utilize the Family Risk Scales to assess the family's out of home
placement risk areas; this will enable the program to individualize services for each family's
specific needs. Additionally, we will be using the Achenbach Child Behavior Checklists, when
appropriate, to assess problematic behaviors, if any, presented by the children in the family. We
have the ability to administer the SASSI (substance abuse screening)when warranted.
LFS will be offering Family Group Decision Making (FGDM) services as a component of the
HBIFT Program. FGDM involves bringing immediate and extended family members together as
well as other significant people in the family's life (e.g. teacher, pastor, friends) to generate options
that can aid in keeping children at home or establishing permanency (e.g. EPP cases). The
professionals involved with the families are also invited to provided input. The central philosophy
behind this approach is that there is a rich pool of resources within the family's social network that
can create options and possibilities that professional service providers may never access. The
family also can feel empowered and more invested by producing their own solutions.
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are those in which family members are facing
problems that have affected their well-being, safety, psychosocial growth and development, and
family stability. Families mandated or referred by the courts will be considered for the HBIFT
program contingent upon their willingness to participate in and ability to profit by participation in
such services. Primary caregivers must demonstrate a desire to maintain family relationships and
Lutheran Family Services Home Based Intensive Family Therapy
must possess the mental stability to utilize home based services. Eligible families will be
screened by the referring DSS worker to insure that they meet the eligibility criteria for Program
Areas 4, 5 or 6 target groups. Children will be at imminent risk of out of home placement or have
been removed from the home and imminent return is expected. Clients will not be eligible if they
can be successfully treated with less intensive service programs and those services have not yet
been tried. Families appropriate for this program should be able to benefit from services that are
primarily therapeutic in nature (vs. concrete and collateral). The provision of services will have a
reasonable possibility of diminishing or ameliorating the problematic behaviors/issues in the home.
There must be a manageable level of risk of harm to the child and/or among family members.
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct
contact hours needed for each family. If we assume that a Clinician has an average of 2 hours of
direct contact per week per family, then the following numbers would apply. An LFS Clinician has
the ability to serve 10 families at any given time. If each family is served for an estimated 3
months, we would be able to serve 40 families each year. (10 families x 4 quarters =40). If
family specific time extensions are needed and granted, the overall number of families served
would be reduced. If we assume that half the families are two parent families and each family has
2.5 children, we would serve 128 clients. (40 families x 2.5 children and 1 adult= 70 plus 40
families x 2.5 children and 2 adults= 90 for a total of 160). These numbers are representative of
the caseload of one Clinician. We currently have six full time Clinicians and other clinical staff who
can carry some cases. All of our Clinicians are cross-trained so that they can carry foster care,
intensive family therapy or foster family consultation cases. We have expanded, and continue to
be willing to expand, our capacity if the county referrals demonstrate a sustained need for that
expansion. During the current fiscal year we have not turned down a referral, except one where a
Spanish speaking Clinician was not available due to a full case load.
The HBIFT program can serve children and their families where children are ages 0-18. We
currently have a bilingual/bicultural staff member who is available for approximately 8 hours of
weekly client contact which translates into providing services to approximately 4-5 Spanish
speaking clients per month. We currently service families in South Weld County. We are not
planning on limiting services due to proximity. All clients will have access to 24 hour crisis
intervention services. The expected length of services is 6 months (a maximum total of 60 hours)
The HBIFT program is specifically designed to be short term and time limited in nature, with a
length of service of three months or less in order to focus on the priority issues which have placed
the family at risk of dissolution. DSS may purchase services for another 1-3 month period of time
or more if the need for services can be clinically justified.
III. TYPES OF SERVICES TO BE PROVIDED
Intake Assessment
The HBIFT program staff will be responsible for screening referrals to the program. There will be
an acknowledgment of the referral within 4-6 hours with a tentative judgment as to the
appropriateness of the family for services. If the initial information from the referring worker is
adequate to make initial assessment that the family is appropriate for services, then the family will
be contacted within a maximum of 48 hours to identify any immediate needs and to set up an
appointment for the Clinician to meet with the family team (which will include the family, the HBIFT
Clinician, significant others in the family's life, the DSS caseworker, etc.). The intent of this initia
meeting will be to tentatively evaluate risk factors (Family Risk Scales), to inform the family of the
intervention strategies which the program will implement and to gain beginning agreement to
proceed with the services offered.
IFT RFP 2
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
Home Based Therapy
The clinical philosophy that drives our practice is that we will provide services in the families
environment whenever possible and appropriate. We believe that this treatment approach
reduces the stress on the family by reducing the need for the family to adjust to our environment
We believe that we can provide more appropriate treatment in the family's 'natural environment,
their home, their church, their school, etc. The second primary philosophy that directs our
practice is that we will build on the strengths of the family and will utilize a strength based model of
treatment and intervention.
In home therapy will be provided by a Program Clinician. The Program Clinician will provide an
average of 2 hours of direct service to the family per week. Weekly family therapy sessions will
be designed to provide comprehensive, diagnostic and treatment planning with the family and
other service providers. Therapeutic interventions will be flexible enough to bring in other service
providers, if needed. The preponderance of services provided in this program will fall into this
category. Therapy will be designed to resolve conflicts and disagreements within the family and
to enhance parenting skills and overall family functioning.
Concrete Services
The Program Clinician will assist the family in identifying and utilizing stress management
techniques and will provide individualized instruction in parenting skills with particular attention
given to managing any problematic child behaviors. LFS also has a parent education program
available which may be accessed by families when appropriate.
Collateral Services
The Program Clinician will assist the family and their support network in accessing and utilizing
community resources to deal with particular risk areas identified (ex: access to health care,
housing, employment). The family's effective use of community resources is an imperative goal
within this program as accessing resources is generally a core issue for families who have
achieved a level of stress intensive enough to warrant a referral for family preservation services.
Concrete problems frequently lead to stress which concomitantly interferes with resource
management and most frequently leads to neglectful or abusive coping behaviors in parenting.
Crisis Intervention Services
The HBIFT program staff will be available on a 24 hour basis. All clinical staff carry pagers and
can respond to a crisis within 1 hour.
All families served in the HBIFT program will receive therapy services and crisis intervention
services. As time permits, support and facilitation of concrete and collateral services will be
offered.
Cases will be reviewed at least on a monthly basis by the Clinician and their supervisor. A regular
monthly meeting will be held with the caseworker, family et al to assess whether or not the
family's needs can be met with alternative community services.
Family Group Decision Making Services
These services will be available to any client in Weld County that DSS refers to LFS for this
service and will notbe limited by proximity (e.g. South Weld County). We currently employ a
bilingual/bicultural Spanish speaking Clinician to conduct FGDM's. One or two Clinicians will
participate in the FGDM depending on the needs of the family. Clinicians have received training in
IFT RFP 3
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
the New Zealand Model of FGDM. LFS Clinicians will be involved in preparing participants for the
FGDM and conducting the FGDM. Preparation activities include interfacing with the caseworker
to clarify the goals of the FGDM, obtaining releases of information, contacting family members
and significant others and explaining the process and the importance of their role to them, and
procuring an appropriate meeting place. Family members or significant others that can't attend in
person will be invited to participate by phone or letter if appropriate
The Clinician assists the family in producing specific written recommendations addressing the
support and permanency needs of the children/family. Central goals of the process will be to wrap
support around the family in order to prevent out of home placements and establish permanency
as quickly as possible. The family's recommendations will be communicated to the caseworker
and other involved parties. The Clinician will help incorporate the County Worker's goals with the
family's recommendations to create a comprehensive plan for the family.
LFS will provide a follow up meeting for the FGDM participants to assess progress on the family
plan generated in the FGDM. The timing of the meeting will depend on the specific goals and
responsibilities outlined in the family plan. Results of the meeting will be communicated to the
caseworker.
The total cost of providing the FGDM is$1800.00. The American Humane Association recently
published an article that estimates an average of 35 hours are needed to prepare for and conduct
the FGDM. Our rate is based on charging half of our budgeted hourly rate.
Group Services
LFS will provide group services (parenting education and/or issue specific groups addressing
family functioning). The groups can be used at different junctures depending on the needs of the
family. There will be a minimum of 4 families and a maximum of 10 participants per group. The
fee structure for the group is $150.00 per direct contact hour. Since the rate is not figured on a
per family basis, this is a particularly cost effective option for the County. For example, if there
were 7 families represented the rate would still be$150.00 per direct contact hour instead of our
hourly rate per family (103.00 per hour x 7 families = $721.00 per hour). This fee structure will
enable this service to be used in conjunction with in home therapy and still be within budget
parameters. Follow-up on group homework and application in the home by the Clinician could
increase the efficacy of the group intervention subsequently reducing the need for services more
quickly than if the family failed to follow through with the concepts at home. The group also can be
used by itself as part of the step down process. Referrals can be made for group only services as
well.
The LFS ABC Parenting Skills Group is presented in 6 weekly 2 hour sessions. Using the ABC
model, participants will learn to pinpoint problems in behaviorally specific terms and to identify
antecedent"triggers"and reinforcing consequences. They will also learn to define positive
"teaching goals"—alternatives to problem behavior—as the core of an effective "teaching"
program. Thinking and doing skills are emphasized.
Step Down Services
Program goals include diminishing direct service hours as soon as possible as treatment
progresses. There will typically be 3 phases of treatment. The initial phase of treatment will be
more intensive. Activities will include addressing safety concerns and immediate needs,
completion of assessment instruments and gaining agreement on specific goals for development
of a treatment plan. The treatment plan will be provided to WCDSS within 30 days of the date the
IFT RFP 4
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
referral is accepted. The maximum number of weekly direct service hours needed in this phase
will be 4. The middle phase of treatment will be more of the practice stage of treatment. Ideally
families will begin to obtain insight into their dynamics, gain better control of their maladaptive
behaviors and begin to practice new skills in this time frame. Parents may be referred to the LFS
ABC Parenting Skills Group or other resources during this stage. The maximum number of weekly
direct service hours needed in this phase of treatment will be 2. The ending or transition phase of
treatment will be a time of moving the family in the direction of after care services as appropriate
(e.g. ABC Parenting Skills Group, support groups, therapy with the Mental Health Center, grant
funded services, etc). The maximum number of weekly direct service hours needed in this phase
of treatment will be 1.
The maximum number of direct service hours in each phase will be as follows: Initial Phase—4
hours, Middle Phase—2 hours, and Ending Phase— 1 hour. The total direct service hours will not
exceed 60 hours in 6 months. If an extension is needed beyond the end date of services
identified by the County, LFS will submit a justification for extension of services at least 60 days
prior to the end date.
Every effort will be made to stay within the above parameters. Should a family present with
extremely high needs at any given phase of treatment that require services above the stated
maximum amounts of time per week to maintain the safety of the family members, the caseworker
will be contacted and additional time negotiated.
IV MEASURABLE OUTCOMES
(Based in part on county defined objectives)
The HBIFT program will utilize the Family Risk Scales and the Achenbach Child Behavior
Checklist in measuring the efficacy of the program. The Achenbach Child Behavior Checklist
measures the caregiver's, teacher's and child's assessment of the child's problematic behaviors.
The Family Risk Scales were designed as a standardized measure of a child's risk of entering
foster care. The risk variables measured by the scales are those believed to contribute to or
precipitate the need for out of home placement. Changes in a family's risk status may be
determined by rating the scales two or more times (pre and post tests). Changes in the child's
functioning may be determined by using the Achenbach two or more times (pre and post tests).
The overall outcome objective of the program is to reduce the risk of the need for out of home
placement. The measurement of the achievement of this objective will be obtained through
completion of the Family Risk Scales. There are 26 risk factors included in the Family Risk
Scales, the scales are:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
IFT RFP 5
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
18. Emotional Care and Stimulation of Infant (Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
The Family Risk Scales and the Achenbach Checklists will be used with the family at the onset of
treatment to pinpoint the family's specific intervention needs. The tools may be used throughout
the course of treatment to measure the family's movement toward amelioration of the highest risk.
concerns. The Family Risk Scales and the Achenbach Checklists will be completed immediately
prior to program completion in order to measure the expected improvement in the family and
child's functioning.
The child's living arrangements will be documented at the time the case is closed. (Is the child still
in the home?)An aftercare plan for each family will be developed which includes referral to a less
intensive family counseling program and/or the use of informal and community resources, such as
family self help groups or networks for those who wish such a connection. A system of follow-up
contacts at 2 weeks and 5 weeks after case closing will be pursued. This system will check that
the recommended supports and services that were wanted by the families are in place. The
program staff will follow up re the status of the family/child at 6 months and 12 months with
WCDSS. The program staff will complete a follow up contact sheet, which will include the
objectives listed by the department, i.e. is the child still in the home? Has there been
substantiated abuse/neglect in this family?
V. SERVICE OBJECTIVES
Family Conflict Management skills will be enhanced through individual, family and group therapy
as well as the Family Group Decision Making process as needed. Improving Parental
Competency will be achieved through individualized consultation regarding child specific behavior
management and support issues. Additionally, the ABC Parenting Group will be available and can
address most of these issues. Improved ability to access resources will be achieved through
information and referral services. These services will be provided through individualized
instruction.
The three minimum service objectives that the department would like to have assessed are
inherent in the Family Risk Scales. The Family Risk Scales provide more detailed assessment of
the family's risk areas and will satisfy this criteria. The risk factors are listed in the section
immediately prior to this one. Also the Child Behavior Checklist will be used to assess the
children's level of functioning as it applies to these objectives. The assessments will be done pre
and post as well as during the course of treatment as deemed necessary by the Clinician. The
objectives will be monitored by Monthly Progress Reports and ongoing updating of the Treatment
Plan.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations" for a detailed explanation of our
workload standards. Our supervision standard is one FTE supervisor for every six FTE
professional staff members. The requested minimum standards for insurance have been met and
documentation provided.
IFT RFP 6
Weld County
Bid No.: FYC 00008
Lutheran Family Services Home Based Intensive Family Therapy
VII. STAFF QUALIFICATIONS
Direct service providers assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy as demonstrated by specialized training and/or
experience. All staff in this program will be required to secure a minimum of eight hours per year
of continuing education training. All staff will receive weekly supervision from a supervisor
experienced in Intensive Family Therapy. The clinical supervisor will be required to secure a
minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Jeanne Pickering, BSW Joe Madrid, LCSW
Luis Diaz, MSW Amy Hatcher, MSW
Julie Box, MSW Sondra Medina, MS
Craig McFadden, LPC is the supervisor of this program.
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Client 26 Hours (A)
Total Clients to be Served 40 Clients (B)
Total Hours of Direct Service for Year 1040 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 23 Per Hour(D)
•
(salary, benefits, travel)
Total Direct Service Costs $23,920 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $47,627 (F)
Overhead Costs Allocable to Program $35,917 (G)
Total Cost, Direct and Allocated, of Program $107,464 (H)
Line [E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I)
Total Costs and profits to be covered by this Program $107,464 (J)
Line [H] plus Line [I]
Total Hours of Direct Service for Year 1040 (K)
Rate Per Hour of Direct, face-to-face Service to be Charged to $103 (L)
Weld County Department of Social Services
IFT RFP 7
Weld County
Bid No.: FYC 00008
ACORG
yr
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SUPPLEMENTAL NARRATIVE TO RFP:
EXHIBIT B
CONDITIONS OF APPROVAL
0 y
Lutheran Family Servic P"Y'
I S OF COLORADO
slitStrengthening individuals and families for over 50 years.
May 24, 2000
Weld County DHS
ATT: Frank Aaron
P.O. Box A
Greeley, CO 80632
RE: RFP 006-00 Foster Parent Consultation
RFP 00008 Intensive Family Therapy— Family Group Decision Making
RFP 99010 Home Based Intensive Family Intervention
Dear Mr. Aaron:
I have enclosed the revised RFP's for Family Group Decision Making and Home Based Intensive
Family Intervention. We accept the recommendation and condition the FYC Commission made
for the Foster Parent Consultation RFP (006-00)
We have separated our initial RFP 00008 Intensive Family Therapy proposal into two proposals.
You will find a proposal for Family Group Decision Making and for Home Based Intensive Family
Intervention. We chose not to submit a bid for Intensive Family Therapy as we believe that our
clinical work is inherent in the Home Based Intensive Family Intervention program and we believe
that the availability of collateral, concrete and crisis intervention services is important.
We were also asked to clarify our group rate per hour. Traditionally, agencies charge one half the
normal rate for group work. In our instance, the hourly rate per hour is $103. Using the
traditional model, we would charge$51.50 per hour per family. If we have a group with six
families, the breakdown will look like this:
Families Traditional Group Rate Proposed Group Rate
Smith Family $51.50 $154.50 _
Jones Family $51.50 0
Thomas Family $51.50 0
Johnson Family $51.50 0
Black Family $51.50 0
Morris Family $51.50 0
Total Hourly Group Rate $309.00 $154.50
As you can see, the county will 'break even'with three families and will save money with more
than three families involved in a group. We prefer to run groups with 4-8 families so, this
proposed group rate should save the county money in most instances.
We look forward to working with you in the provision of CORE services and we are glad to
provide any further information you need.
Respectfully submitted
-7/( , r6f ,
Craig McFadden, 7
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diz,_
Program Coordinator
(970) 266-1788 • Fax 266-1799
3800 Automation Way, Ste. 200 • Fort Collins, CO 80525
Affiliated with The Evangelical Lutheran Church in Americo and The Lutheran Church-Mnsowi Synod
May 23, 2000
Core Services Proposal
Home Based Intensive Family Intervention Program
Lutheran Family Services of Colorado
Home Based Therapeutic Services Program
PROJECT DESCRIPTION
Lutheran Family Services of Colorado is a community based agency with an experienced staff
that offers a wide range of services to children, families and adults. It is a non-profit agency,
which has provided human services to Colorado since 1948. Although the agency was
established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides
services to all individuals without consideration of religious beliefs, race, ethnicity, sex or
economic status.
Lutheran Family Services' Home Based Therapeutic Services program (HBTS) is a component of
the LFS Foster Care Program. LFS's Foster Care Program has been providing out of home care
services to this region since 1993 and specializes in establishing permanency for children
experiencing significant emotional and behavioral impairments. The HBTS program is designed
to promote the safety and well being of children and their family members. Services will build
upon primary family connections and help parents improve their parenting abilities, identify
parental strengths and support their efforts to provide care for their children. The program will
expedite the return of children to their family and assist in creating a stable and nurturing family
environment in which children can grow and develop. If children are returning to their permanent
home from out of home care we intend to help them reintegrate and stabilize in the family system
as soon as possible. The program goal is to improve both individual and family functioning. We
will provide crisis intervention services throughout the duration of the families' involvement with
our agency.
The HBTS program will utilize the Family Risk Scales to assess the family's out of home
placement risk areas; this will enable the program to individualize services for each family's
specific needs. Additionally, we will be using the Achenbach Child Behavior Checklists, when
appropriate, to assess problematic behaviors, if any, presented by the children in the family. We
have the ability to administer the SASSI (substance abuse screening)when warranted.
II. TARGET/ELIGIBILITY POPULATIONS:
Families considered appropriate for these services are those in which family members are facing
problems that have affected their well-being, safety, psychosocial growth and development, and
family stability. Families mandated or referred by the courts will be considered for the HBTS
program contingent upon their willingness to participate in and ability to profit by participation in
such services. Primary caregivers must demonstrate a desire to maintain family relationships and
must possess the mental stability to utilize home based services. Eligible families will be
screened by the referring DSS worker to insure that they meet the eligibility criteria for Program
Areas 4, 5 or 6 target groups. Children will be at imminent risk of out of home placement or have
been removed from the home and imminent return is expected. Clients will not be eligible if they
can be successfully treated with less intensive service programs and those services have not yet
been tried. Families appropriate for this program should be able to benefit from services that are
primarily therapeutic in nature (vs. concrete and collateral). The provision of services will have a
reasonable possibility of diminishing or ameliorating the problematic behaviors/issues in the home.
There must be a manageable level of risk of harm to the child and/or among family members.
Lutheran Family Services Home Based Therapeutic Services
We determine and assign caseloads on a direct/indirect ratio formula. Our current ratio is 50%
direct to 50% indirect. So, answering this question is entirely dependent on the number of direct •
contact hours needed for each family. If we assume that a Clinician has an average of 2 hours of
direct contact per week per family, then the following numbers would apply. An LFS Clinician has
the ability to serve 10 families at any given time. If each family is served for an estimated 3
months, we would be able to serve 40 families each year. (10 families x 4 quarters =40). If
family specific time extensions are needed and granted, the overall number of families served
would be reduced. If we assume that half the families are two parent families and each family has
2.5 children, we would serve 160 clients. (20 families x 2.5 children and 1 adult= 70 plus 20
families x 2.5 children and 2 adults = 90 for a total of 160). These numbers are representative of
the caseload of one Clinician. We currently have six full time Clinicians and other clinical staff who
can carry some cases. All of our Clinicians are cross-trained so that they can carry foster care,
intensive family therapy or foster family consultation cases. We have expanded, and continue to
be willing to expand, our capacity if the county referrals demonstrate a sustained need for that
expansion. During the current fiscal year we have not turned down a referral, except one where a
Spanish speaking Clinician was not available due to a full case load.
The HBTS program can serve children and their families where children are ages 0-18. We
currently have a bilingual/bicultural staff member who is available for approximately 8 hours of
weekly client contact which translates into providing services to approximately 4-5 Spanish
speaking clients per month. We currently service families in South Weld County. We are not
planning on limiting services due to proximity. All clients will have access to 24 hour crisis
intervention services. The expected maximum length of services is 6 months (a maximum total of
60 hours). The HBTS program is specifically designed to be short term and time limited in nature,
with a length of service of three months or less in order to focus on the priority issues which have
placed the family at risk of dissolution. DSS may purchase services for another 1-3 month period
of time or more if the need for services can be clinically justified.
III. TYPES OF SERVICES TO BE PROVIDED
Intake Assessment
The HBTS program staff will be responsible for screening referrals to the program. There will be
an acknowledgment of the referral within 24 hours with a tentative judgment as to the
appropriateness of the family for services. If the initial information from the referring worker is
adequate to make the assessment that the family is appropriate for services, then the family will
be contacted within a maximum of 48 hours to identify any immediate needs and to set up an
appointment for the Clinician to meet with the family team (which will include the family, the HBTS
Clinician, significant others in the family's life, the DSS caseworker, etc.). The intent of this initial
meeting will be to tentatively evaluate risk factors (Family Risk Scales), to inform the family of the
intervention strategies which the program will implement and to gain beginning agreement to
proceed with the services offered.
Home Based Therapy
The clinical philosophy that drives our practice is that we will provide services in the families
environment whenever possible and appropriate. We believe that this treatment approach
reduces the stress on the family by reducing the need for the family to adjust to our environment.
We believe that we can provide more appropriate treatment in the family's'natural environment':
their home, their church, their school, etc. The second primary philosophy that directs our
practice is that we will build on the strengths of the family and will utilize a strength based model of
treatment and intervention.
IFT RFP 2
Weld County
Bid No.: FYC 99010
Lutheran Family Services Home Based Therapeutic Services
In-home therapy will be provided by a Program Clinician. The Program Clinician will provide an
average of 2 hours of direct service to the family per week. Weekly family therapy sessions will
be designed to provide comprehensive, diagnostic and treatment planning with the family and
other service providers. Therapeutic interventions will be flexible enough to bring in other service
providers, if needed. The preponderance of services provided in this program will fall into this
category. Therapy will be designed to resolve conflicts and disagreements within the family and
to enhance parenting skills and overall family functioning.
Concrete Services
The Program Clinician will assist the family in identifying and utilizing stress management
techniques and will provide individualized instruction in parenting skills with particular attention
given to managing any problematic child behaviors. LFS also has a parent education program
available which may be accessed by families when appropriate.
Collateral Services
The Program Clinician will assist the family and their support network in accessing and utilizing
community resources to deal with particular risk areas identified (ex: access to health care,
housing, employment). The family's effective use of community resources is an imperative goal
within this program as accessing resources is generally a core issue for families who have
achieved a level of stress intensive enough to warrant a referral for family preservation services.
Concrete problems frequently lead to stress which concomitantly interferes with resource
management and most frequently leads to neglectful or abusive coping behaviors in parenting.
Crisis Intervention Services
The HBTS program staff will be available on a 24 hour basis. All clinical staff carry pagers and
can respond to a crisis within 1 hour.
All families served in the HBTS program will receive therapy services and crisis intervention
services. As the need arises, support and facilitation of concrete and collateral services will be
offered.
Cases will be reviewed at least on a monthly basis by the Clinician and their supervisor. A regular
monthly meeting will be held with the caseworker, family et al to assess whether or not the
family's needs can be met with alternative community services.
Group Services
LFS will provide group services (parenting education and/or issue specific groups addressing
family functioning). The groups can be used at different junctures depending on the needs of the
family. There will be a minimum of 4 families and a maximum of 10 participants per group. The
fee structure for the group is$150.00 per direct contact hour. Since the rate is not figured on a
per family basis, this is a particularly cost effective option for the County. For example, if there
were 7 families represented in a group the rate would still be $150.00 per direct contact hour
instead of 1/2 our hourly rate per family ($51.50 per hour x 7 families = $360.50 per hour). This
fee structure will enable this service to be used in conjunction with in-home therapy and still be
within budget parameters. Follow-up on group homework and application in the home by the
Clinician could increase the efficacy of the group intervention subsequently reducing the need for
services more quickly than if the family failed to follow through with the concepts at home. The
group also can be used by itself as part of the step down process. Referrals can be made for
group only services as well.
IFT RFP 3
Weld County
Bid No.: FYC 99010
Lutheran Family Services Home Based Therapeutic Services
The LFS ABC Parenting Skills Group is presented in 6 weekly 2 hour sessions. Using the ABC
model, participants will learn to pinpoint problems in behaviorally specific terms and to identify
antecedent"triggers" and reinforcing consequences. They will also learn to define positive
"teaching goals"—alternatives to problem behavior—as the core of an effective"teaching"
program. Thinking and doing skills are emphasized.
Step Down Services
Program goals include diminishing direct service hours as soon as possible as treatment
progresses. There will typically be 3 phases of treatment. The initial phase of treatment will be
more intensive. Activities will include addressing safety concerns and immediate needs,
completion of assessment instruments and gaining agreement on specific goals for development
of a treatment plan. The treatment plan will be provided to WCDSS within 30 days of the date the
referral is accepted. The maximum number of weekly direct service hours needed in this phase
will be 4. The middle phase of treatment will be more of the practice stage of treatment. Ideally
families will begin to obtain insight into their dynamics, gain better control of their maladaptive
behaviors and begin to practice new skills in this time frame. Parents may be referred to the LFS;
ABC Parenting Skills Group or other resources during this stage. The maximum number of weekly
direct service hours needed in this phase of treatment will be 2. The ending or transition phase of
treatment will be a time of moving the family in the direction of after care services as appropriate
(e.g. ABC Parenting Skills Group, support groups, therapy with the Mental Health Center, grant
funded services, etc). The maximum number of weekly direct service hours needed in this phase
of treatment will be 1.
The maximum number of weekly direct service hours in each phase will be as follows: Initial
Phase—4 hours, Middle Phase—2 hours, and Ending Phase— 1 hour. The total direct service
hours will not exceed 60 hours in 6 months. If an extension is needed beyond the end date of
services identified by the County, LFS will submit a justification for extension of services at leas:
60 days prior to the end date.
Every effort will be made to stay within the above parameters. Should a family present with
extremely high needs at any given phase of treatment that require services above the stated
maximum amounts of time per week to maintain the safety of the family members, the caseworker
will be contacted and additional time negotiated.
IV MEASURABLE OUTCOMES
(Based in part on county defined objectives)
The HBTS program will utilize the Family Risk Scales and the Achenbach Child Behavior
Checklist in measuring the efficacy of the program. The Achenbach Child Behavior Checklist
measures the caregiver's, teacher's and child's assessment of the child's problematic behaviors.
The Family Risk Scales were designed as a standardized measure of a child's risk of entering
foster care. The risk variables measured by the scales are those believed to contribute to or
precipitate the need for out of home placement. Changes in a family's risk status may be
determined by rating the scales two or more times (pre and post tests). Changes in the child's
functioning may be determined by using the Achenbach two or more times (pre and post tests).
The overall outcome objective of the program is to reduce the risk of the need for out of home
placement. The measurement of the achievement of this objective will be obtained through
completion of the Family Risk Scales. There are 26 risk factors included in the Family Risk
Scales, the scales are:
1 Habitability of Family Residence
2 Suitability of Living Conditions
/FT RFP 4
Weld County
Bid No.: FYC 99010
Lutheran Family Services Home Based Therapeutic Services
3. Financial Problems
4. Adult Relationships in Household
5. Family's Social Support
6. Parent's Physical Health
7. Parent's Mental Health
8. Knowledge of Child Care and Development
9. Parent's Substance Abuse
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant (Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
21. Sexual Abuse of Child
22. Child's Physical Health and Disabilities
23. Child's Mental Health
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
The Family Risk Scales and the Achenbach Checklists will be used with the family at the onset of
treatment to pinpoint the family's specific intervention needs. The tools may be used throughout
the course of treatment to measure the family's movement toward amelioration of the highest risk
concerns. The Family Risk Scales and the Achenbach Checklists will be completed immediately
prior to program completion in order to measure the expected improvement in the family and
child's functioning.
The child's living arrangements will be documented at the time the case is closed. (Is the child still
in the home?)An aftercare plan for each family will be developed which includes referral to a less
intensive family counseling program and/or the use of informal and community resources, such as
family self help groups or networks for those who wish such a connection. A system of follow-up
contacts at 2 weeks and 5 weeks after case closing will be pursued. This system will check that.
the recommended supports and services that were wanted by the families are in place. The
program staff will follow up re the status of the family/child at 6 months and 12 months with
WCDSS. The program staff will complete a follow up contact sheet, which will include the
objectives listed by the department, i.e. Is the child still in the home? Has there been
substantiated abuse/neglect in this family?
V. SERVICE OBJECTIVES
Family Conflict Management skills will be enhanced through individual, family and group therapy
as well as the Family Group Decision Making process as needed. Improving Parental
Competency will be achieved through individualized consultation regarding child specific behavior
management and support issues. Additionally, the ABC Parenting Group will be available and can
address most of these issues. Improved ability to access resources will be achieved through
information and referral services. These services will be provided through individualized
instruction.
IFT RFP 5
Weld County
Bid No.: FYC 99010
Lutheran Family Services Home Based Therapeutic Services
The three minimum service objectives that the department would like to have assessed are
inherent in the Family Risk Scales. The Family Risk Scales provide more detailed assessment of
the family's risk areas and will satisfy this criteria. The risk factors are listed in the section
immediately prior to this one. Also the Child Behavior Checklist will be used to assess the
children's level of functioning as it applies to these objectives. The assessments will be done pre
and post as well as during the course of treatment as deemed necessary by the Clinician. The
objectives will be monitored by Monthly Progress Reports and ongoing updating of the Treatment
Plan.
VI. WORKLOAD STANDARDS
Please see the previous section "Target/Eligibility Populations" for a detailed explanation of our
workload standards. Our supervision standard is one FTE supervisor for every six FTE
professional staff members. The requested minimum standards for insurance have been met and
documentation provided.
VII. STAFF QUALIFICATIONS
Direct service providers assigned to this program are qualified by one of the following:
• a master's degree in social work or a master's degree in another human service field and at
least two years of pre-or post-master's experience in family and children's services; and/or
• a bachelor's degree in social work or a bachelor's degree in another human service field and
at least six years' post-degree experience in family and children's services.
All staff has expertise in family therapy as demonstrated by specialized training and/or
experience. All staff in this program will be required to secure a minimum of eight hours per year
of continuing education training. All staff will receive weekly supervision from a supervisor
experienced in Intensive Family Therapy. The clinical supervisor will be required to secure a
minimum of ten hours per year of continuing education training.
We currently have the following staff available to provide direct services in this program:
Jeanne Pickering, BSW Joe Madrid, LCSW
Luis Diaz, MSW Amy Hatcher, MSW
Julie Box, MSW Sondra Medina, MS
Craig McFadden, LPC is the supervisor of this program.
VIII. COMPUTATION OF DIRECT SERVICE RATE
Total Hours of Direct Service Per Client 26 Hours (A)
Total Clients to be Served 40 Clients (B)
Total Hours of Direct Service for Year 1040 Hours (C)
(Line [A] Multiplied by Line [B])
Cost Per hour of Direct Services 23 Per Hour (D)
(salary, benefits, travel)
Total Direct Service Costs $23,920 (E)
(Line [C] Multiplied by Line [D])
Administrative Cost Allocable to Program $47,627 (F)
Overhead Costs Allocable to Program $35,917 (G)
IFT RFP 6
Weld County
Bid No.: FYC 99010
Lutheran Family Services Home Based Therapeutic Services
Total Cost, Direct and Allocated, of Program $107,464 (H)
Line [E] plus Line [F] plus Line [G]
Anticipated Profits Contributed by this Program $0 (I)
Total Costs and profits to be covered by this Program $107,464 (J)
Line [H] plus Line[I]
Total Hours of Direct Service for Year 1040 (K)
Rate Per Hour of Direct, face-to-face Service to be Charged to $103 (L)
Weld County Department of Social Services
IFT RFP 7
Weld County
Bid No.. FYC 99010
DEPARTMENT OF SOCIAL SERVICES
P COBOX
GREELEY,C 808322 Administration and Public Assistance(970)352-1561
VII
Child Support(970)352-8933
May 10, 2000
C-101r..�raaiigg McFadddeen,LPC, Program Coordinator
Lutheran Family Services
3800 Automation Way, Suite 200
Fort Collins, CO 80525
Re,: RFP 006-00 Foster Parent Consultation
RFP 00008 Intensive Family Therapy
Dear Mr. McFadden:
The purpose of this letter is to outline the results of the RFP Bid process for PY 2000-2001 and
to request written information or confirmation from you by Wednesday, May 24, 2000.
A. Results of the RFP Bid Process for PY 2000-2001
On April 20, 2000, the Families, Youth and Children (FYC) Commission approved the
RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the
following recommendations and/or conditions regarding your RFP bid(s).
RFP 006-00.Foster Parent Consultation:
Recommendation: Lutheran Family Services will work closely with the Department of
Social Services, Ackerman and Associates, Inc., and the Collaboration and Innovation
Committee of the Families, Youth and Children Commission in order to meet the
Department's expectations.
Condition: The budget for PY 2000-2001, June 1, 2000, through May 31, 2001, shall
be limited to $20,000.
RFP 00008, Intensive Family Therapy
Condition: The submitted RFP must be separated into three RFPs to reflect Intensive
Family Therapy programs (1) Family Group Decision Making, (2) IFT, and(3) Option
B. One rate must be reflected on each RFP.
•
Condition: Clarify the group rate per hour.
if
Page 2
Lutheran Family Services
Results of RFP Process for PY 2000-2001
B. Required Response by RFP Bidders Concerning FYC Commission
Recommendations and Conditions
The Weld County Department of Social Services is requesting your written response to
the FYC Commission's recommendations and conditions. Please respond in writing to
Frank Aaron, Weld County Department of Social Services, P.O. Box A, Greeley, CO,
80632, by Wednesday, May 24, 2000, close of business.
1. FYC Commission Recommendations:
You are requested to review the recommendations and to:
a. accept the recommendation(s) as written by the FYC Commission; or
b. request alternatives to the FYC Commission's recommendation(s); or
c. not accept the recommendation(s) of the FYC Commission.
Please provide in writing how you will incorporate recommendation(s) in your
bid. If you do not accept the recommendation, please provide reasons why. All
approved recommendations under the NOFAA will be monitored and evaluated
by the FYC Commission.
2. FYC Commission Conditions:
All conditions will be incorporated as part of your RFP Bid and Notification of
Financial Assistance Award (NOFAA). If you do not accept the condition(s),
you will not be authorized as a vendor unless your mitigating circumstances are
accepted by the FYC Commission and the Weld County Department of Social
Services. If you do not accept the condition, you must provide in writing reasons
why. A meeting will be arranged to discuss your response. Your response to the
above conditions will be incorporated in the RFP Bid and Notification of
Financial Assistance Award.
If you wish to arrange a meeting to discuss the above recommendation, please do so through
Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to Wednesday, May
24, 2000.
Sincerely,
Ju A. i go, Dir ctor
W 1 Cou t ' Depa ment of Social Services
JG:ef
cc: Esteban Salazar, Chair, FYC Commission
Frank Aaron, Social Services Administrator
Hello