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WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone (303) 356-4000, Ext 4245
December 21, 1999
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911
Emergency Te4lephone Service Authority
Certification of 2000 budget copy
2000 Budget Message
• Description of Service
• Budgetary Accounting Basis
• Lease/Purchase Agreements
• Summary of Resources and Estimated Expenditures
• Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2000 Budget
2000 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is
levied or authorized. If you have questions please do not hesitate to contact
me or Don Warden, Director of Finance and Administration, at 356-4000, extension
4218.
Very truly youEs _._.RAitt0
ue d /7,
Margie Martinez
Secretary/Treasurer
911 Emergency Telephone Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some
jurisdictions had no method to report emergencies using the telephone system.
To serve the public welfare and the best interests of all citizens in Weld
County, 48 government entities within Weld County agreed to form the Weld County
911 Emergency Telephone Service Authority to implement enhanced 911 emergency
telephone capability for every telephone in Weld County.
E-911 is a telephone system utilizing the single three-digit number 911 for
reporting police, fire, medical, or other emergency situations. A call on the
E-911 system automatically displays the location of the caller's telephone
number, address for the telephone, and other supplemental information of the
calling party's location at a Public Safety Answering Point (PSAP) . There are
PSAP's in Fort Lupton and Weld County Regional Communications Center. The
appropriate response personnel and jurisdiction are notified of the emergency
from the PSAP.
The Weld County 911 Emergency Telephone Service Authority is a separate legal
entity responsible to administer the E-911 emergency telephone service program
for all of Weld County except the Town of Erie. The Authority Board is
authorized to collect an emergency telephone charge not to exceed seventy cents
per month. The Authority Board must determine the surcharge rate each year no
later than September 1 and fix the new rate to take effect commencing with the
first billing period of each telephone customer on or following the next January
1st.
Funds collected from the surcharge must be spent solely to pay for the equipment
costs, for the installation costs, and for the monthly recurring charges, and,
if moneys are available after such charges are fully paid, such funds may be
expended for emergency medical services provided by telephone. Any funds
collected and unexpended at the end of the budget year are carried over to the
next succeeding year to be used in supplying E-911 emergency telephone service.
The Authority Board may do any act as may be necessary to continue operation of
the 911 emergency telephone service including, but not limited to, the ability
to negotiate with equipment vendors and service suppliers to obtain the benefit
of technological developments. These benefits must improve or enhance the
quality and efficiency of 911 emergency telephone service to the users.
The primary funding resource for E-911 service is the surcharge established in
1988 at fifty cents per month per telephone service. The surcharge has since
remained unchanged. Beginning in 1998, the surcharge was also extended to
wireless phones. The revenue from the fifty cent surcharge and surplus revenues
carried forward from previous years will produce sufficient revenues in 2000 to
fund expenditures authorized by the intergovernmental agreement and current
legislation.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are
recognized in the accounts and reported in financial statements. The Basis for
Accounting relates to the timing of the measurements made regardless of the
measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual
method. This method recognizes revenue in the year in which it becomes both
measurable and available as net current assets or, when revenue is of a material
amount, planned for but not yet received. Revenue in the modified accrual method
primarily consists of surcharges collected even though the surcharge may not have
yet been remitted by telephone companies in the service area. Unbilled charges
for services are recorded in the appropriate fund at year end. Expenditures are
generally recorded when the related fund liability is incurred.
The Board adopted a policy in the September 15, 1992 meeting to fund an equipment
reserve by depreciating E-911 equipment effective January 1, 1993. $900,000 in
equipment will be depreciated using a straight-line method and a five-year life.
This depreciation method results in an annualized expense of $180, 000.
Lease-Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving
real property pursuant to Section 29-1-104 (2) (d) , CRS, 1973 as amended:
$ 0 A. The total amount to be expended during the ensuring
fiscal year for payment of obligations under all
lease-purchase agreements involving real property.
$ 0 B. The total maximum payment liability of the local government
under all lease-purchase agreements involving real property
over the entire terms of such agreements, including all
optional renewal terms.
$ 0 C. The total amount to be expended during the ensuing fiscal
year for payment obligations under all lease-purchase
agreements other than those involving real property.
$ 0 D. The total maximum payment liability of the local government
under all lease-purchase agreements other than those
involving real property over the entire term of such
agreements, including all optional renewal terms.
Weld County E-911
Emergency Telephone Authority
for the period
January 1, 2000 to December 31, 2000
Actual Estimated Proposed Final
Resources 1998 1999 2000 2000
Beginning Fund Balance $ 929,574 $ 920,350 $ 895,484 $ 895,484
Estimated Revenue
Surcharge 450,137 485,000 600,000 600, 000
Interest 25,734 16,000 16,000 16,000
Total Resources $ 1,405,445 $ 1,421,350 $ 1,511,484 $ 1,511,484
Estimated Expenditures
Operations
Telephone Charges $ 152,596 $ 180,000 $ 180,000 $ 180,000
Maintenance 45,040 12,116 25,517 25,517
Building and Grounds 1,100 7,500 7,500 7,500
Training 19,127 6,250 6,250 6,250
Equipment
Equipment 267,232 270,000 320,000 320,000
Depreciation 180,000 180,000 180,000 180,000
Contingency 0 20,000 20,000 20,000
Emergency Reserve 0 30,000 30,000 30, 000.
Total Expenditures $ 665,095 $ 705,866 $ 819,267 $ 819,267
ENDING FUND BALANCE $ 740,350 $ 715,484 $ 692,217 $ 692,217
BALANCE WITH DEPRECIATION
RESERVE $ 920,350 $ 895,484 $ 872,217 $ 872,217
Weld 911 Emergency
Telephone Authority
2000
1998 1999 2000 2000
85-0001 Revenues Actual Estimate Proposed Final
3440 Telephone Surcharge $ 450,137 $ 485,000 $ 600,000 $ 600, 000
3610 Earnings on Deposit 25,734 16,000 16,000 16,000
Total Revenue $ 475,871 $ 501,000 $ 616,000 $ 616,000
Weld 911 Emergency
Telephone Authority
2000
1998 1999 2000 2000
85-2155 Emerq Tel Operations Actual Estimate Proposed Final
6345 Telephone Charges $ 152,596 $ 180,000 $ 180, 000 $ 160, 000
6363 Repair & Maintenance 45,040 12,116 25,517 25,517
6400 Training 19,127 7,500 7,500 7,500
6366 Buildings & Grounds 1,100 6,250 6,250 6,250
Total Expenditures $ 217,863 $ 205,866 $ 219,267 $ 219,267
Weld 911 Emergency
Telephone Authority
2000
1998 1999 2000 2000
85-1945 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 180,000 $ 180,000 $ 180,000 $ 180,000
6940 Equipment 267,232 270,000 320,000 320, 000
Total Expenditures $ 447,232 $ 450,000 $ 500,000 $ 500, 000
1998 1999 2000 2000
85-1945 Equipment Actual Estimate Proposed Final
6940CONT Contingency $ 0 $ 0 $ 20,000 $ 20,000
6940EMGY Emergency Reserve 0 0 30,000 30,000
Total Expenditures $ 0 $ 0 $ 50,000 $ 50,000
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY
FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY, FOR THE 2000 BUDGET YEAR.
WHEREAS, the Authority Board, on December 21, 1999, has adopted the annual
budget in accordance with the Local Government Budget Law, and
WHEREAS, the Authority Board has made provision therein for revenues in an
amount equal to or greater than the total proposed expenditures as set forth in said
budget, and
WHEREAS, it is not only required by law, but also necessary to appropriate
the revenues provided in the budget to and for the purposes described below, so as not
to impair the operations of the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the
Emergency Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses $ 219,267
Capital Outlay 320,000
Depreciation 180,000
Contingency 20,000
Emergency Reserve 30,000
Debt Service 0
TOTAL FUND $ 819,267
ADOPTED this 21st day of December, A.D. , 1999.
ATTEST:
SECRETARY/TREASURER CHAIRMAN
AUTHORITY BOARD AUTHORITY BOARD
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY
TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2000,
AND ENDING ON THE LAST DAY OF DECEMBER, 2000.
WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has
appointed Margie Martinez, Secretary/Treasurer, to prepare and submit a proposed
budget to said governing body at the proper time, and
WHEREAS, Margie Martinez, Secretary/Treasurer, has submitted a proposed
budget to this governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with
the law, said proposed budget was open for inspection by the public at a designated
place, a public hearing was held on December 21, 1999, and interested taxpayers were
given the opportunity to file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund $ 819,267
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus $ 203,267
From sources other than general property tax 616, 000
From general property tax levy 0
TOTAL REVENUES $ 819,267
Section 3. That the budget, as submitted, amended, and summarized above by
fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone
Service Authority for the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by
the Chairman of the Authority Board and made a part of the public records of the
Authority.
ADOPTED this 21st day of December, A.D. , 1999.
ATTEST:
SECRETARY/TREASURER CHAIRMAN
AUTHORITY BOARD AUTHORITY BOARD
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