HomeMy WebLinkAbout20003241.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented revisions to the
Operations Manual, Section 2.000, Social Services Division Policies and Procedures, to the
Board of County Commissioners of Weld County, for consideration and approval, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revisions to the Operations
Manual, Section 2.000, Social Services Division Policies and Procedures for the Department of
Social Services be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of December, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Lc
TIES
r , J_w 4SJKirkmS4a.
r
tn#di 14r(ty\VW.ifl th Board
M. J ile, Pro-Temr
the Board
\Th,eorge . Baxter
AP D A FORM:
uaTe-K Hall
ounty Attorney i,&,d ,4
Glenn Vaati
2000-3241
pC' SS0027
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
' WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551.
Child Support(970)352-6933
VI D S MEMORANDUM
COLORADO
• TO: Barbara J. Kirinneyer, Chair Date: December 21, 2000
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services
RE: Revisions to Section 2.000, Social Services Division Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval are revisions to Section 2.000, Social Services Division
Policies and Procedures, Weld County Department of Social Services Operations
Manual.
The purposes of the revision are as follows:
1. To increase the reimbursement level by 4% (cost of living) to Weld County
Certified Foster Care Homes. The reimbursement level will increase out-of-
home placement expenditures by $36,024 and will be effective January 1, 2001.
This increase will not include increases to Child Placement Agencies.
A. County Certified Foster Care Homes and Kinship Homes monthly rates:
1) Children ten years of age and under $405
2) Children ages 11-14 $448
3) Children over the age of 14 $479
4) Respite Care $ 20
5) Annual Clothing Allowance $200
B. Critical Care Homes monthly rate: $819
C. Group Homes monthly rate: $799 (average)
D. Receiving Homes monthly rate: $1,055 (average)
Reference: Section 2.321.1, 2.322,2.325, 2.326
2000-3241
MEMORANDUM PAGE 2
Commissioner Kirkmeyer
December 21, 2000
2. To revise policies and procedures regarding guardian or conservator
services. This revision is necessary to meet new statutory requirements.
Reference: Section 2.400 through 2.402.1
If you have any questions, please telephone me at extension 6510.
Social Services Division Policies and Procedures
2.320 Provider Reimbursement
Effective 1/1/01 The Department has established rates for payments to providers. These rates are
similar to the State determined reimbursement for specific types of facilities. The
Department provided an approximate 4% cost of living increase effective January
1, 2001.
These provider reimbursement rates as described in Section 2.316 through
2.325.12 do not include rate changes for Child Placement Agencies (CPAs),
RTCs, or RCCFs. RTC treatment costs and the CHRP program are not
negotiable by counties.
2.321 Reimbursement for County Certified Foster Care Provider
Effective 1/1/99 The Department will reimburse a county certified foster care provider if such
foster care meets the State reimbursement requirements of Colorado State Rules,
Section 7.405, Volume VII, Social Services Programs, and the State requirements
for County Certified Providers of Colorado State Rules, Section 7.417.1, Volume
VII, Social Services Programs.
2.321.1 County Certified Foster Care Rate
Revised 1/01/01 According to the following table, the Department will reimburse for the care
provided by county certified foster care parents upon submittal in a timely fashion
on a form showing the number of days the child/ren were in care.
Table 1 1/
Personal Respite
Age of Food Clothing Shelter Education Supplies & Flat Care
Child Allowance Grant 2/ Allowance 3/
0 Mos. to $131 $58 $158 $ 8 $50 $405 $20
10 Yrs.
11-14 Yrs. $152 $58 $158 $16 $64 $448 $20
15-21 Yrs. $161 $60 $169 $22 $67 $479 $20
1/ The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2001,
reflect an approximate 4% cost of living increase.
adm\manss.jag
Social Services Division Policies and Procedures
2/ If the child's birthday occurs during the month,placing him in a
higher age grouping, the payment for that month is made on the
basis of the higher grouping rate.
3/ County Certified foster homes are paid the basic rate, plus an
additional Respite Care Allowance of$20.
Effective 1/1/99 A. The Department shall negotiate rates with certified kinship care providers
based on the child's needs and within the County Certified Foster Care
Rate. The range shall be upward from the prevailing federal TANF
payments and is to be based on the needs of the child,plus the $20
additional respite care allowance. Certified kinship care providers may
elect not to receive a money payment and may follow the grievance
process for foster care providers when there is disagreement about such
reimbursement rate. A child in the care of his or her parents is not
considered living in a foster home, and, therefore, is ineligible for foster
care payments, including kinship care payments. IV-E reimbursable foster
care payments may only be made to kin who are defined as an adult who is
not a parent,but who is in one of the following groups:
1. Any blood relative, including those of half-blood, and including
first cousins, nephews or nieces, and persons of preceding
generations as denoted by prefixes of grand, great, or great-great.
2. Stepfather, stepmother, stepbrother, and stepsister.
3. Persons who legally adopt a child or his or her parent, as well as
the natural and other legally adopted children of such persons, and
other relatives of the adoptive parents in accordance with State
law.
4. Spouses of any persons named in the above groups even after the
marriage is terminated by death or divorce.
Effective 1/1/99 B. The Department will not provide nonreimbursable IV-E foster care
payments to certified kinship care providers who do not meet IV-E
requirements for payment.
Effective 1/1/99 C. The Department, under contract with a physician or health department,
will pay for annual physicals for County Certified Foster Care Home
providers and other residents of the County Certified Foster Care Home.
adm\manss.jag
Social Services Division Policies and Procedures
The County Certified Foster Care Home may obtain their own annual
physicals; however, the Department will pay for co-payments, not to
exceed $55 per person and excluding foster children.
Effective January 1, 1999, the contract with a physician for a physical and
tuberculosis testing is at a cost of$55 per person or less in the County
Certified Foster Care Home, excluding the foster child/ren. The maximum
reimbursable amount under the contract for a calendar year is $11,000.
2.321.11 County Certified Foster Care Rate is the Basic Maintenance Rate for All
Foster Care Facilities
Effective 1/1/99 A. The County Certified Foster Care Rate is a flat grant that pays for the
basic maintenance needs for a child placed in any foster care facility. The
basic maintenance needs include food, clothing, shelter, education,
personal supplies and allowance.
Effective 1/1/99 B. A Respite Care Allowance is paid for each child placed in a County
Certified Foster Care Home or a Child Placement Agency, and in certified
kinship care homes. It is not paid to a Specialized Group Home or Center,
or for Independent Living.
Effective 1/1/99 C. The County Certified Foster Care Rate is used as the basic maintenance
rate (flat grant portion) when computing the rate in Receiving Homes,
Group Homes/Centers, Independent Living and Subsidized Adoption
Homes.
Effective 1/1/99 D. Foster Care facilities are reimbursed by the Department as stated in
Colorado State Rules, Volume VII, and according to this Weld County
Manual. Facilities must be licensed or certified in order for the
Department to be reimbursed by the State. The foster care facilities are
reimbursed for the day in which the child is placed in the home, but are
not reimbursed for the day the child leaves it, unless the child was placed
and removed on the same day.
Effective 1/1/99 E. All certified foster care facilities will sign and use the relevant provider
contract when they are certified and recertified.
Effective 1/1/99 F. When a child is placed, the information shall be entered on the CWS-7B
Child Placement Log by the Department caseworker and the provider and
copies of the updated log shall be maintained in the provider file and by
adm\manss.jag
Social Services Division Policies and Procedures
the provider of the facility.
Revised 8/00 G. An annual clothing allowance of$200 may be made at the time of
placement out of the home to ensure that the child has an adequate
beginning wardrobe and annually thereafter for the primary purpose of
preparing the child for the initial start of the school year. If a child's
wardrobe is lost, stolen, or destroyed, the Department may again approve
an additional clothing allowance, the reason for which shall be thoroughly
documented in the child's record. The clothing allowance may be made
for children in any type of out-of-home placement made by the
Department, including hospitalization, when the Department has legal
authority for placement, and expressly pre-approved in writing by the
Director.
Added 5/00 H. Transportation reimbursement is available to foster parents as mileage
reimbursement. The mileage reimbursement for visitation must be:
1. For mileage not covered by other resources.
2. For non-Medicaid mileage when the foster parents are not involved
in family counseling.
3. Limited to out-of-county travel.
4. In-county travel as approved for special circumstances with prior
approval of the casework's supervisor.
5. Reimbursed at 30.5 cents per mile from case services mileage.
2.32132 Temporary Absence
Effective 1/1/99 The Department, as allowed by the State Department, will reimburse a foster care
facility for a period not to exceed seven days of a child's temporary absence from
a foster care facility. Only one such seven-day reimbursement will be made for
absences that occur within 30 calendar days. For children enrolled in the
Children's Habilitation Residential Program Waiver, the Department, as allowed
by the State Department, will reimburse the foster care facility for all absent days.
2.321.13 30-Day Absence Leave Due to Hospitalization
When a child is absent due to hospitalization and if the plan is for the child to
return to the foster care facility immediately following the hospitalization, and if
the Department documents in the child's record the fact that the bed space will be
kept open for the child during the absence, the foster care facility may be paid its
full regular rate during the first 30 days of hospitalization. In cases of children
adm\manss.jag
Social Services Division Policies and Procedures
enrolled in the Children's Habilitation Residential Program Waiver, the
Department may pay the full daily rate for medical services, approved by the
Waiver Administrator for days 15 through 30 only. The provider of these children
will be receiving the equivalent of the maximum Federal SSI monthly benefit that
will assist to defray expenses for the first fourteen days of hospitalization. At the
end of 30 days, the child's situation will be documented in writing to the Foster
Care Program Manager to obtain approval to continue to hold the space in the
facility. Approval of continued reimbursement will be reviewed by the State
Department. The State Department will notify the Department of the State's
decision.
adm\manss.jag
Social Services Division Policies and Procedures
2.322 Special Needs Rates for Developmentally Disabled and Physically Disabled
Effective 1/1/99 A. The Department may consider the additional needs of the child to
determine which of the three additional rates is appropriate in accordance
with the following criteria:
1. A special needs rate for professional services shall be determined
by a physician that the child requires more than the normal amount
of care, treatment and training, due to developmental disabilities
and/or a serious physical disability.
a. As used above, the term "developmentally disabled" means
a child who is profoundly delayed up to and including the
trainable child.
b. The term "physically disabled" means the child who puts
extra physical demands on foster parents; e.g., the child
who cannot walk without assistance or has to be lifted; the
child who has no bowel or bladder control, or must have
extra attention by the foster parents under the supervision
of a physician, etc.
Effective 1/1/99 B. Foster care parents may need relief in some cases to provide the necessary
24-hour care.
Effective 1/1/99 C. The developmentally disabled and physically disabled contract is reviewed
and renewed each 6 months when eligibility for foster care is
redetermined.
Effective 1/1/99 D. At the time a child in need of a developmentally disabled or physically
disabled allowance is placed, the Department and the provider shall enter
into a contract(SS-22). The effective date of the contract is the date the
child is placed. The termination date of the contract is the next 6 month
review date. A new contract shall be signed at each 6 month review of the
child's need for foster care.
Effective 1/1/99 E. The Department's Foster Care Review Committee must approve the
service payment level for each child.
Revised 1/01/01 F. The amount of the payment for services, based on each child served and
Admn\manss44.jag
Social Services Division Policies and Procedures
extent of services needed, the payment of$95, $141, or $190 is entered in
Section F of Form 5710.4. Table 2 will be used to calculate the rate
payment. The payment to the foster care provider will be the basic
maintenance rate for the child, according to his or her age, plus the Respite
Care allowance if the child is in a County Certified Foster Home or
Certified Kinship Home and the appropriate special needs rate.
Table 2 1/
Age of Professional Service Range 2/ Flat Grant 3/ Respite Care
Child Allowance 4/
0 Mos. To
10 Yrs. $95 $141 $190 $405 $20
11-14 Yrs. $95 $141 $190 $448 $20
15-21 Yrs. $95 $141 $190 $479 $20
1/ The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2001,
reflect an approximate 4% cost of living increase.
2/ Based on the range and degrees of service required, as determined
by a physician and approved the Department's Foster Care Review
Committee.
3/ For the flat grant breakdown, see the County Certified Foster Care
Homes Reimbursement Section of this manual.
4/ The respite care allowance is paid only to County Certified Foster
Care Homes and Certified Kinship Care Homes certified by the
Department.
Admn\manss44.jag
Hello