HomeMy WebLinkAbout20002046.tiff RESOLUTION
RE: APPROVE THREE COORDINATION AND PURCHASE OF SERVICES AGREEMENTS
WITH VARIOUS AGENCIES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with three Coordination and Purchase of
Services Agreements between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Greeley/Weld County
Housing Authority, and the following agencies:
1) Catholic Charities Northern
2) Greeley Transitional House
3) A Woman's Place, Inc.
Said agreements shall commence upon full execution, and end June 30, 2001, with
further terms and conditions being as stated in said agreements, and
WHEREAS, after review, the Board deems it advisable to approve said agreements,
copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Housing Authority Board, that the three Coordination and
Purchase of Services Agreements between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Greeley/Weld
County Housing Authority, and the above stated agencies be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreements.
0-2046
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0020
RE: THREE COORDINATION AND PURCHASE OF SERVICES AGREEMENTS WITH
VARIOUS AGENCIES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of August, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COLO ADO
ATTEST: Ayal
Barbara irkmeyer, Chair
Weld County Clerk to t es • ': . o
Geil , Pro-Te
BY:
Deputy Clerk to the
George . Baxter
�A'P ED AS M: EXCUSED DATE OF SIGNING (AYE)
C Dale K. Hall
G, my Attorney / d
/ Glenn Vaad
2000-2046
HA0020
Emergency Services Grant from the Division of Housing
Weld County Applied for $45,610 in ESG funds for the 2000/2001 year it received a contract for
$43,900 in funds. These funds are used to support the three shelters in Weld County.
The following shows the funds requested by the three shelters and the funds they will receive for
the 2000/2001 year.
Requested Will Receive
Catholic Charities $22,500 $21,015
Greeley Transitional House $14,833 $13,712
The Womens Place $ 7,777 $ 7,763
Contracts have been prepared for the above amounts and should be back for the board's approval
on the 28th of August.
2000-2046
CONTRACT NO: FY2000-ESG-4002
COORDINATION AND PURCHASE OF SERVICES AGREEMENT
BETWEEN CATHOLIC CHARITIES /NORTHERN AND
WELD COUNTY HOUSING AUTHORITY
THIS AGREEMENT, made and entered into this o26 t` day of Aut,St 2000, by
and between the Board of County Commissioners, on behalf of the Weld County Housing
Authority, hereinafter referred to as "The Housing Authority," and "Catholic
Charities/Northern," hereinafter referred to as the Contractor."
WITNES SETH
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available and a sufficient unencumbered balance thereof remains available for
payment in Contract Encumbrance Number FY2000-ESG-4002; and
WHEREAS, required approval, clearance and coordination has been accomplished from
and with appropriate agencies; and
WHEREAS, the United States Government, through the Stewart B. McKinney Homeless
Act of 1987, the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, and
Cranston-Gonzalez National Affordable Housing Act of 1990, has established the Emergency
Shelter Grants (ESG) program and has allowed each state to administer such federal funds to
help improve the quality of emergency shelters for the homeless, to help make available
additional emergency shelters, and to help meet the costs of individuals, so that these individuals
have access to safe and sanitary shelters and supportive services and homelessness prevention
services and other types of assistance to improve their situations; and
WHEREAS, the State of Colorado has received its 2000 Program Funds, and awarded
funds to the Housing Authority, as governed by the provisions of P.L. 100-404 and P.L. 100-
628; and
WHEREAS, The Housing Authority has received applications from private nonprofit
organizations in Weld County for allocations from Federal ESG funds available to Weld County;
and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to receive
ESG funds; and
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CONTRACT NO: FY99-ESG-4002
WHEREAS, The Housing Authority and Contractor desire to cooperate to achieve
maximum efficiency and effectiveness among all agencies serving the homeless population of
Weld County; and
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Term
This Contract shall become effective upon proper execution of this Agreement. The
term of the Contract shall begin , 2000 and shall expire June
30, 2001. The Contractor agrees that time is of the essence in their performance of
its obligations under this Agreement, and that completion of the Project shall occur
no later than the termination date of June 30, 2001.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies and
procedures developed by the Housing Authority. In consideration for the monies
and negotiated funding and programmatic criteria to be received from the Housing
Authority, the Contractor shall do, perform, and carry out in a satisfactory and
proper manner, as determined by the Housing Authority, all work elements as
indicated in the "Scope of Services and Payment Schedule," set forth in the attached
Exhibit A, which is attached hereto and incorporated herein by reference,
hereinafter referred to as the "Project." Work performed prior to the execution of
this Contract shall not be considered part of this Project.
3. Funding and Method of Payment
The Housing Authority agrees to pay to the Contractor, in consideration for the
work and services performed, a total amount not to exceed Twenty One Thousand
Fifteen Dollars ($21,015.00).. Expenses incurred by the Contractor, in association
with said project prior to execution of this Agreement, are not eligible ESG
expenditures and shall not be reimbursed by the Housing Authority.
4. Financial Management
At all times from the effective date of this Contract until completion of this
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CONTRACT NO: FY2000-ESG-4002
Contract, the Contractor shall comply with the administrative requirements, cost
principles and other requirements set forth in the Financial Management Manual
adopted by the State of Colorado. The required annual audit of all funds expended
under ESG must conform to the Single Audit Act of 1984 and OMB Circular A-
128.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of
services performed for costs incurred in the performance of this Agreement.
b. The Housing Authority may withhold any payment if the Contractor has
failed to comply with the Financial Management Requirements, program
objectives, contractual terms, or reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit B,
which is attached hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the
Department one (1) copy of the monthly programmatic status report in the
manner prescribed by the Housing Authority.
b. Performance Reports The Contractor shall submit to the Department one
(1) copy of quarterly performance report and of the Quarterly Financial
Report in a manner and method prescribed by the Housing Authority.
8. Monitoring and Evaluation
The Contractor and the Housing Authority agree that monitoring and evaluation of
the performance of this Agreement shall be conducted by the Colorado Department
of Local Affairs, other appropriate funding sources, the Contractor, and the Housing
Authority. The results of the monitoring and evaluation shall be provided to the
Board of Weld County Commissioners.
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CONTRACT NO: FY2000-ESG-4002
The Contractor shall permit the Colorado Department of Local Affairs, the U.S.
Department of Housing and Urban Development, and any other duly authorized
agent or governmental agency, to monitor all activities conducted by the Contractor
pursuant to the terms of this Agreement. As the monitoring agency may in its sole
discretion deem necessary or appropriate, such monitoring may consist of internal
evaluation procedures, examination of program data, special analyses, on-site
checking, formal audit examinations, or any other reasonable procedures. All such
monitoring shall be performed in a manner that will not unduly interfere with
agreement work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
10. Remedies
The Director of the Housing Authority or designee may exercise the following
remedial actions should s/he find the Contractor substantially failed to satisfy the
scope of work found in this Agreement. Substantial failure to satisfy the scope of
work shall be defined to mean incorrect or improper activities or inaction by the
Contractor. These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or
corrections in performance are satisfactorily completed;
b. Request the removal from work on the agreement of employee(s) and or
agent(s) of the Contractor whom the Director or designee justifies as being
incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable,
or whose continued employment on the Agreement s/he deems to be contrary
to the public interest or not in the best interest of the Housing Authority;
c. deny payment or recover reimbursement for those services or no value to the
the Housing Authority. Denial of the amount of payment shall be reasonably
related to the amount of work or deliverables lost to the Housing Authority;
d. terminate the Agreement for cause given 30 day written notice if the
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CONTRACT NO: FY2000-ESG-4002
Contractor fails to successfully execute a corrective action plan as prescribed
in writing:
1. In the event this Agreement is terminated for cause, final payment to
the Contractor may be withheld at the discretion of the Housing Authority
until completion of final audit
e. incorrect payment to the Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from the Contractor by deduction from
subsequent payments under this Agreement or other agreements between the
Housing Authority and the Contractor, or by the Housing Authority as a debt
due to the Housing Authority or otherwise as provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from time
to time designate in writing a new or substitute representative(s):
For The Housing Authority: For the Contractor:
Ernest F.Thomas Teixeira, Director WCHA D Giron
. Director
r
Notice
All notices required to be given by the parties hereunder shall be given by certified
or registered mail to the individuals at the addresses set forth below. Either party
may from time to time designate in writing a substitute person(s) or address to
whom such notices shall be sent:
Ernest F. Giron
To: Thomas Teixeira, Director To: , Director
CONTRACT NO: FY2000-ESG-4002
Contractor learns of any actual litigation in which it is a party defendant in a case
deliver copies of such document(s) to the the Housing Authority' Director. The
term "litigation" includes an assignment for the benefit of creditors, and filings in
bankruptcy, reorganization and/or foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty (30)
days written notice and is subject to the availability of funding.
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof, and
may not be changed or modified except as stated in Paragraph 10 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
COMIVIISIONER OF THE WELD CATHOLIC CHARITIES NORTHEN
COUNTY HOUSING AUTHORITY
. Barbara J. irkmeyer, . hair Abegg, Pre c} n
Attest
�� Attest
�i�;��aR� J�`
Weld C.unty Clerk to t j:oSSG Q411 —
By:
Deputy Clerk
ICJ N���
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CONTRACT NO: FY2000-ESG-4002
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
This project consists:
A. Emergency shelter services, in accordance with the Stewart B. McKinney Act, Emergency
Shelter Grant (ESG), to help improve the quality of emergency shelter services of the
homeless. ESG funds may by used for the following activities relating to shelter services
for the homeless:
1) Developing and implementing homeless prevention activities including, but
not limited to short-term subsidies to defray rent, mortgage, and/or utility
arrearages, security deposits or first month's rent, and mediation/legal
services.
2) Rehabilitation of existing building, including improvements to increase the
efficient use of energy in buildings. (Rehabilitation means labor, materials,
tools and other costs of improving building, including repair directed
toward accumulation of deferred maintenance; replacement of principal
fixtures and components of existing building; installation of security devices
and improvement through alterations or additions.)
3) Payment of shelter maintenance, operations, (including administration but
excluding staffing costs) rent, repair, security. fuels and equipment,
insurance, utilities and furnishings.
4) Provisions of essential services, including (but not limited to) services
concerned with employment, health, substance abuse, education, or food,
including staff necessary to provide such services. Grant amounts provided
may be used to provide essential services only if the service is (1) new
service, or (b) a quantifiable increase in the level of essential services
provided with local funds during the 12 months before the Contractor
received its ESG grant.
B. Homeless services, in accordance with the Stewart B. Mc Kinney Homeless
Assistance Act (HAA) of 1987, to enable homeless individuals to make the
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CONTRACT NO: FY2000-ESG-4002
Exhibit A, Continued
transition out of poverty.
2. Definition of Homeless Individuals
For the purposes of funding under the ESG, the term "homeless" or "homeless" individual
includes:
a. An individual who lacks a fixed, regular and adequate nighttime residence that is--
(1) A supervised publicly or privately operated shelter designed to provide temporary
living accommodations (including welfare hotels, congregate shelters and
transitional housing for the mentally ill); or
(2) an institution that provides a temporary residence for individuals intended to be
institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular sleeping
accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG
plans. The Contractor shall meet specific performance goals as follows:
A. Provide 9,000 nights of shelter and 22,000 meals for 1,000 homeless people
including 80 families.
1) manintain a clean safe environment for homeless people.
2) maintain staff training to provide needed services for homeless clients.
B. Assist homeless families and individuals in moving toward self- sufficiency.
1) Continue case management services to Weld Information and Referral
Services and Weld County Job Service
2) Work with 30 families each year on a case management plan.
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CONTRACT NO: FY2000-ESG-4002
Exhibit A, Continued
3) Provide follow-up services for families participating in casemanagement
after they have left the shelter.
C. Develop adequate resources to continue shelter services
1) Continue to documenting and reporting of shelter and case management
statistics
2) Work with Weld County, City of Greeley, United Way, InterAgency
Strategic Planning Committee and shelter providers to develop ways to
generate revenue to operate the shelter
3) Develop financial support through grant writing and continued contact with
organizations and businesses in the community.
4) Have two fundraising events during the year.
5) Continue to develop in-kind resources.
D. Homeless Prevention Goals
1. Provide rent assistance or utility assistance or back mortgage payment to 24
qualified clients.
2. All (24) clients will be referred to Consumer Credit Counseling Service of
Northern Colorado.
3. Supportive service referrals will be provided to 24 clients based on the needs
of the individual client.
4. Compensation and Method of Payment
The Weld County Housing Authority agrees to pay to the Contractor, in
consideration for the work and services to be performed, a total amount not to exceed
Twenty One Thousand Fifteen Dollars ($21,015.001. All funds shall be used for operating
costs and Essential Services as follows
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CONTRACT NO: FY2000-ESG-4002
Exhibit A Continued
Operation Cost Categories
Utilities(Electricity, Gas, Water/Sewer and Telephone $8,000
Supplies and Equipment 2,700
Repairs/Maintanance 2,745
Essential Services
Case Management $2,435
Prevention
Rent Assistance $5,135
TOTAL $21,015
The method and time of payment shall be made in accordance with the "Payment
Method" set forth herein.
5. Payment Schedule
Interim payments to be made upon submission of appropriate documentation
which include designated narrative reports and invoices. The contractor may request
reimbursement every 30 days.
6. Contract Monitoring
Weld County Housing Authority will monitor the Project on an as needed basis.
7. Reporting Schedule
CONTRACT NO: FY2000-ESG-4002
EXHIBIT B
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, Weld County Housing Authority or
employees of the Housing Authority of the City of Greeley, nor are they entitled to any
employee benefits as Weld County employees, or Housing Authority of the City of
Greeley employees as the result of the execution of this Agreement.
2. Weld County, Weld County Housing Authority, the Board of County Commissioners of
Weld County, the Housing Authorityof the City of Greeley, their officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions
of Contractor or its employees, volunteers, or agents while performing duties as described
in this Agreement. Contractor shall indemnify, defend, and hold harmless Weld County,
Weld County Housing Authority, the Board of County Commissioners of Weld County,
the Housing Authority of the City of Greeley, its employees, volunteers, and agents. The
Contractor shall provide adequate liability and worker's compensation insurance for all
its employees, volunteers, and agents engaged in the performance of the Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County or the Housing Authority of the City of
Greeley and no member of their governing bodies shall have any pecuniary interest,
direct or indirect, in the approved Agreement or the proceeds thereof.
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CONTRACT NO: FY2000-ESG-4002
Exhibit B, Continued
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act
of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national
origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will
provide accurate, current, separate, and complete disclosure of the status of the funds
received under the Agreement are maintained for three (3) years or the completion and
resolution of an audit. Such records shall be sufficient to allow authorized local, Federal,
and State auditors and representative to audit and monitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor or the Housing Authority may not assign any
of its rights or obligations hereunder without the prior written consent of both parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any
Federal Loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and
regulations promulgated, and all other applicable Federal and State laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
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CONTRACT NO: FY2000-ESG-4002
Exhibit B, Continued
agreement is Stewart B. McKinney Homeless Grant Funds.
13. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a Federal
department or agency;
b. Have not, within a three-year period preceding this Agreement, been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local)transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(Federal, State, or local) with commission of any of the offenses
enumerated in paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions (Federal, State, and local)terminated for cause or default.
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CONTRACT NO: FY2000-ESG-4001
COORDINATION AND PURCHASE OF SERVICES AGREEMENT
BETWEEN GREELEY TRANSITIONAL HOUSE AND
WELD COUNTY HOUSING AUTHORITY
THIS AGREEMENT, made and entered into this o22 '- day of kupugt , 2000, by and between the
Board of County Commissioners, on behalf of the Weld County Housing Authority, hereinafter referred to as
"Housing Authority," and"Greeley Transitional House,"hereinafter referred to as the Contractor."
WITNESSETH:
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available for payment in Contract Encumbrance
Number FY2000-ESG-4001 and
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the United States Government, through the Stewart B. McKinney Homeless Act of 1987, the
Stewart B. McKinney Homeless Assistance Amendments Act of 1988,and Cranston-Gonzalez National Affordable
Housing Act of 1990, has established the Emergency Shelter Grants (ESG) program and has allowed each state
to administer such federal funds to help improve the quality of emergency shelters for the homeless, to help make
available additional emergency shelters, and to help meet the costs of individuals, so that these individuals have
access to safe and sanitary shelters and supportive services and homelessness prevention services and other types
of assistance to improve their situations; and
WHEREAS, the State of Colorado has received its 2000 Program Funds, and awarded funds to Housing
Authority,as governed by the provisions of P.L. 100-404 and P.L. 100-628; and
WHEREAS, Housing Authority has received applications from private nonprofit organizations in Weld
County for allocations from Federal ESG funds available to Weld County; and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to receive ESG funds; and
WHEREAS,Housing Authority and Contractor desire to cooperate to achieve maximum efficiency and
effectiveness among all agencies serving the homeless population of Weld County; and
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
1. Term
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CONTRACT NO: FY2000-ESG-4001
This Contract shall become effective upon proper execution of this Agreement and its term shall
begin ,2000 and shall expire June 30,2001. The Contractor agrees that time is
of the essence in their performance of its obligations under this Agreement, and that completion of
the Project shall occur no later than the termination date of June 30,2001.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies and procedures
developed by the Housing Authority. In consideration for the monies and negotiated funding and
programmatic criteria to be received from Housing Authority,the Contractor shall do, perform, and
carry out in a satisfactory and proper manner, as determined by the Housing Authority, all work
elements as indicated in the "Scope of Services and Payment Schedule," set forth in the attached
Exhibit A, which is attached hereto and incorporated herein by reference, hereinafter referred to as
the "Project." Work performed prior to the execution of this Contract shall not be considered part
of this Project.
3. Funding and Method of Payment
The Housing Authority agrees to pay to the Contractor, in consideration for the work and services
performed, a total amount not to exceed Thirteen thousand seven hundred and twelve dollars
($13312.00)
Expenses incurred by the Contractor, in association with said project prior to execution of this
Agreement, are not eligible ESG expenditures and shall not be reimbursed by the Housing Authority.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract,the Contractor
shall comply with the administrative requirements, cost principles and other requirements set forth
in the Financial Management Manual adopted by the State of Colorado. The required annual audit
of all funds expended under the CFN must conform to the Single Audit Act of 1984 and OMB
Circular A-128.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of services performed
for costs incurred in the performance of this Agreement.
b. The Housing Authority may withhold any payment if the Contractor has failed to comply with
the Financial Management Requirements, program objectives, contractual teens, or reporting
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CONTRACT NO: FY2000-ESG-4001
requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit B,which is attached
hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the Department one(1)
copy of the monthly programmatic status report in the manner prescribed by the Housing
Authority.
b. Performance Reports The Contractor shall submit to the Department one(1)copy of monthly
performance report and of the project completion report in a manner and method prescribed
by the Housing Authority.
8. Monitoring and Evaluation
The Contractor and the Housing Authority agree that monitoring and evaluation of the performance
of this Agreement shall be conducted by the Colorado Department of Local Affairs,other appropriate
funding sources, the Contractor, and the Housing Authority. The results of the monitoring and
evaluation shall be provided to the Board of Weld County Commissioners.
The Contractor shall permit the Colorado Department of Local Affairs, the U.S. Department of
Housing and Urban Development, and any other duly authorized agent or governmental agency, to
monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the
monitoring agency may in its sole discretion deem necessary or appropriate, such monitoring may
consist of internal evaluation procedures, examination of program data, special analyses, on-site
checking,formal audit examinations,or any other reasonable procedures.
All such monitoring shall be performed in a manner that will not unduly interfere with agreement
work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
10. Remedies
The Director of the Housing Authority or designee may exercise the following remedial actions
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CONTRACT NO: FY2000-ESG-4001
should s/he find the Contractor substantially failed to satisfy the scope of work found in this
Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect
or improper activities or inaction by the Contractor. These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or corrections in performance
are satisfactorily completed;
b. Request the removal from work on the agreement of employee(s) and or agent(s) of the
Contractor whom the Director or designee justifies as being incompetent, careless,
insubordinate, unsuitable,or otherwise unacceptable,or whose continued employment on the
Agreement s/he deems to be contrary to the public interest or not in the best interest of the
Houisng Authority;
c. Deny payment or recover reimbursement for those services or deliverables which have not
been performed and which due to circumstances caused by the Contractor cannot be
performed or if performed would be of no value to the Housing Authority. Denial of the
amount of payment shall be reasonably related to the amount of work or deliverables lost to
the Housing Authority;
d. Terminate the Agreement for cause given 30 day written notice if the Contractor fails to
successfully execute a corrective action plan as prescribed in writing in the event this
Agreement is terminated for cause, fmal payment to the Contractor may be withheld at the
discretion of the Housing Authority until completion of final audit
e. Incorrect payment to the Contractor due to omission,error, fraud, and/or defalcation shall be
recovered from the Contractor by deduction from subsequent payments under this Agreement
or other agreements between the Housing Authority and the Contractor, or by the Housing
Authority as a debt due to the Housing Authority or otherwise as provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Housing Authority: For the Contractor:
Thomas Teixeira.Director WCHA Linda Akers,Executive Director
Name Title Name Title
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CONTRACT NO: FY2000-ESG-4001
Notice
All notices required to be given by the parties hereunder shall be given by certified or registered mail
to the individuals at the addresses set forth below. Either party may from time to time designate in
writing a substitute person(s)or address to whom such notices shall be sent:
To: Housing Authority To: Greeley Transitional House
Thomas Teixeira,Director Linda Akers.Executive Director
P.O. Box 130 1202 6th Street
Greeley,CO 80632 Greeley.CO 80631
12. Litigation
The Contractor shall promptly notify the Housing Authority in the event that the Contractor learns
of any actual litigation in which it is a party defendant in a case which involves services provided
under this Agreement. The Contractor, with five (5) calendar days after being served with a
summons, complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Housing Authority' Director.
The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty (30) days written notice
and is subject to the availability of funding.
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire understanding between
the parties with respect to the subject matter hereof, and may not be changed or modified except as
stated in Paragraph 10 herein.
Page 5 of 6
CONTRACT NO: FY2000-ESG-4001
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,month, and
year first above written.
BOARD OF COMMISSIONERS WELD COUNTY GREELEY TRANSITIONAL HOUSE
HOUSING AUTHORITY
LD COUNTY,COLO DO
A
arbaza J. Kirkmey ,Char ( 8128/ZOo0 inda S. Akers,Executive Director
i
ATTEST: d� � �� C,
/i ..:,/ ATTEST:
Weld County Clerk to the Boarf
Q� ?
By: r ./i �1/ % I
Deputy Clerk ' ::• ,
Page 6 of 6
CONTRACT NO: FY2000-ESG-4001
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
This project consists of:
A. Emergency shelter services, in accordance with the Stewart B, McKinney Act, Emergency Shelter Grant
(ESG), to help improve the quality of emergency shelter services of the homeless. ESG funds may by used
for the following activities relating to shelter services for the homeless:
1) Developing and implementing homeless prevention activities including, but not limited to
short-term subsidies to defray rent, mortgage, and/or utility arrearages, security deposits or
first month's rent,and mediation/legal services.
2) Rehabilitation of existing building, including improvements to increase the efficient use of
energy in buildings. (Rehabilitation means labor,materials,tools and other costs of improving
building,including repair directed toward accumulation or deferred maintenance; replacement
of principal fixtures and components of existing building; installation of security devices and
improvement through alterations or additions.)
3) Payment of shelter maintenance,operations, (including administration)rent,repair, security.
fuels and equipment,insurance,utilities and furnishings.
4) Provisions of essential services, including (but not limited to) services concerned with
employment,health, substance abuse,education,or food,including staff necessary to provide
such services. Grant amounts provided may be used to provide essential services only if the
service is (1) new service, or (b) a quantifiable increase in the level of essential services
provided with local funds during the 12 months before the Contractor received its ESG grant.
B. Homeless services,in accordance with the Stewart B.Mc Kinney Homeless Assistance Act(HAA)of 1987,
and under the Emergency Community Services Homeless Grant (ECSH) to enable homeless individuals to
make the transition out of poverty.
2. Definition of Homeless Individuals
For the purposes of funding under the ESG,the term"homeless"or"homeless individual includes:
a. An individual who lacks a fixed,regular and adequate nighttime residence that is--
(1) A supervises publicly or privately operated shelter designed to provide temporary living
accommodations (including welfare hotels, congregate shelters and transitional housing for
Page 1 of 4
CONTRACT NO: FY2000-ESG-4001
Exhibit A,Continued
the mentally ill);or
(2) an institution that provides a temporary residence for individuals intended to be
institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular sleeping
accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG plans. The Contractor
shall meet specific performance goals as follows:
A. Emergency/Self-Sufficiency Program
1. To provide emergency shelter and self-sufficiency program to forty-five (45)
families between July 1,2000 and June 30,2001.
2. Target 85% of client families to secure employment, education, or training
prior to completing initial program.
3. Target 84% of client families to secure permanent affordable housing upon
completion initial program.
4. Work with the variety of human service agencies and funding sources in
meeting the needs of homeless families, preventing duplication of services, and
promoting high standards of performance.
B. Follow-up Prevention Program
1. Provide follow-up case management for eight (8) families successfully
completing the initial program. This will involve the establishment of a trusting
collaborative relationship, information and referral, psychosocial support and
encouragement,assessment of needs,goal setting and advocacy.
2. Facilitate life skills group including topics of budget counselling, self-esteem,
self-awareness, stability, responsibility and other educational topics related to
self-sufficiency. Target 80%of client families enrolled in the follow-up
Page 2 of 4
CONTRACT NO: FY2000-ESG-4001
Exhibit A,Continued
program.
3. Work with the variety of human service agencies and funding sources in
meeting the needs of the enrolled families, preventing duplication of services,
preventing recycle of homelessness, and promoting high standards of
performance.
4. Compensation and Method of Payment
The Weld County Housing Authority agrees to pay to the Contractor, in consideration for the work and
services to be performed, a total amount not to exceed Thirteen Thousand Seven Hundred Twelve Dollars
($13,712). The method and time of payment shall be made in accordance with the "Payment Method set
forth herein.
5. Project Activities
All funds shall be used for Operating Costs and Essential Services as follows
Operation Cost Categories
Staffing $2000.00
Utilities(Electricity,Gas,Water/Sewer and Telephone 2800.00
Insurance 1600.00
Repairs and Maintenance 1415.00
Essential Services
Case Management 3,897.00
Transportation 0.00
Homeless Prevention
Security Deposits 2,000.00
TOTAL $13,712.00
6. Payment Schedule
Interim payments to be made upon submission of appropriate documentation which include designated
narrative reports and invoices. The contractor may request reimbursement every 30 days.
Page 3 of 4
CONTRACT NO: FY2000-ESG-4001
Exhibit A,Continued
7. Contract Monitoring
Weld County Housing Authority will monitor the Project on an as needed basis.
.8 Reporting Schedule
The Contractor will submit a single financial and program narrative report detailing the progress of the
Project at the completion of the Project for each finding source. Interim financial reports will be required
quarterly by Weld County Housing Authority.
Program reports will be required quarterly and at the conclusion of the project. These reports shall describe
and evaluate any difficulties encountered in accomplishing the specifics of the Project and suggest any
improvements.
Page 4 of 4
CONTRACT NO: FY2000-ESG-4001
Exhibit B
1. The Contractor agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, Weld County Housing Authority or the Housing Authority of the City of
Greeley, nor are they entitled to any employee benefits as Weld County employees or Housing Authority
of the City of Greeley,as the result of the execution of this Agreement.
2. Weld County, the Weld County Housing Authority, the Board of County Commissioners of Weld County,
the Housing Authority of the City of Greeley their officers and employees, shall not be held liable for
injuries or damages caused by any negligent acts or omissions of Contractor or its employees, volunteers,
or agents while performing duties as described in this Agreement. Contractor shall indemnify, defend, and
hold harmless Weld County, the Weld County Housing Authority, the Board of County Commissioners
of Weld County, the Housing Authority of the City of Greeley, their employees, volunteers, and agents.
The Contractor shall provide adequate liability and worker's compensation insurance for all its employees,
volunteers,and agents engaged in the performance of the Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their
officers or employees may possess,nor shall any portion of this Agreement be deemed to have treated a duty
of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld,
State of Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held
or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The
parties hereto declare that they would have entered into this Agreement and each and every section,
subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more
sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional
or invalid.
6. No officer, member or employee of Weld County, the Weld County Housing Authority or the Housing
Authority of the City of Greeley and no member of their governing bodies shall have any pecuniary interest,
direct or indirect,in the approved Agreement or the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no
person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation
in,be denied the benefits of,or be otherwise subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide accurate,
current, separate, and complete disclosure of the status of the funds received under the Agreement are
maintained for three(3)years or the completion and resolution of an audit. Such records shall be sufficient
Page 1 of 3
CONTRACT NO: FY2000-ESG-4001
Exhibit B,Continued
to allow authorized local, Federal, and State auditors and representative to audit and monitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and representatives shall, during
business hours,have access to inspect any copy records,and shall be allowed to monitor and review through
on-site visits, all contract activities, supported with funds under this Agreement to ensure compliance with
the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and
evaluation activities shall be provided to the appropriate and interested parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and
assigns. The Contractor or the Housing Authority may not assign any of its rights or obligations hereunder
without the prior written consent of both parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be paid,by or on behalf
of the Contractor, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal Load, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative
agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and regulations
promulgated, and all other applicable Federal and State laws, rules and regulations. The Contractor
understands that the source of funds to be used under this agreement is Stewart B. McKinney Homeless
Grant Funds.
13. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by a Federal department or agency;
b. Have not, within a three-year period preceding this Agreement, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,
or receiving stolen property;
Page 2 of 3
CONTRACT NO: FY2000-ESG-4001
Exhibit B,Continued
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph 11(b) of
this certification; and
d. Have not within a three-year period preceding this Agreement,had one or more public transactions(Federal,
State, and local)terminated for cause or default.
Page 3 of 3
CONTRACT NO: FY99-ESG-4003tp' p
COORDINATION AND PURCHASE OF SERVICES AGREEM6str
L H 4000
BETWEEN A WOMANS PLACE, INC. AND T yOFG Sri,
RFz fyi:.
WELD COUNTY HOUSING AUTHORITY
THIS AGREEMENT, made and entered into this o?8ti day of A kt} -, 2000,
by and between the Board of County Commissioners, on behalf of the Weld County Housing
Authority, hereinafter referred to as "The Housing Authority," and "A Woman's Place, Inc.,"
hereinafter referred to as the Contractor."
WITNESSETH
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remains
available for payment in Contract Encumbrance Number FY2000-ESG-4003; and
WHEREAS, required approval, clearance and coordination has been accomplished
from and with appropriate agencies; and
WHEREAS, the United States Government, through the Stewart B. McKinney
Homeless Act of 1987, the Stewart B. McKinney Homeless Assistance Amendments Act of
1988, and Cranston-Gonzalez National Affordable Housing Act of 1990, has established the
Emergency Shelter Grants (ESG) program and has allowed each state to administer such
federal funds to help improve the quality of emergency shelters for the homeless, to help
make available additional emergency shelters, and to help meet the costs of individuals, so
that these individuals have access to safe and sanitary shelters and supportive services and
homelessness prevention services and other types of assistance to improve their situations;
and
WHEREAS, the State of Colorado has received its 2000 Program Funds, and awarded
funds to the Housing Authority as governed by the provisions of P.L. 100-404 and P.L. 100-
628; and
WHEREAS, The Housing Authority has received applications from private nonprofit
organizations in Weld County for allocations from Federal ESG funds available to Weld
County; and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to
receive ESG funds; and
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CONTRACT NO: FY2000-ESG-4003
WHEREAS, s and Contractor desire to cooperate to achieve maximum efficiency and
effectiveness among all agencies serving the homeless population of Weld County; and
NOW THEREFORE, in consideration of the premises, the parties hereto covenant
and agree as follows:
1. Term
This Contract shall become effective and shall expire June 30,
2001. The Contractor agrees that time is of the essence in their performance
of its obligations under this Agreement, and that completion of the Project
shall occur no later than the termination date of June 30, 2001.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies
and procedures developed by the the Housing Authority. In consideration for
the monies and negotiated funding and programmatic criteria to be received
from the Housing Authority, the Contractor shall do, perform, and carry out in
a satisfactory and proper manner, as determined by the the Housing Authority,
all work elements as indicated in the "Scope of Services and Payment
Schedule," set forth in the attached Exhibit A, which is attached hereto and
incorporated herein by reference, hereinafter referred to as the "Project."
Work performed prior to the execution of this Contract shall not be considered
part of this Project.
3. Funding and Method of Payment
The Housing Authoritys agrees to pay to the Contractor, in consideration for
the work and services performed, a total amount not to exceed Seven
Thousand Seven Hundred Sixty Three ($7,763). Expenses incurred by the
Contractor, in association with said project prior to execution of this
Agreement, are not eligible ESG expenditures and shall not be reimbursed by
the Housing Authority.
4. Financial Management
At all times from the effective date of this Contract until completion of this
2 of 7
CONTRACT NO: FY2000-ESG-4003
Contract, the Contractor shall comply with the administrative requirements,
cost principles and other requirements set forth in the Financial Management
Manual adopted by the State of Colorado. The required annual audit of all
funds expended under ESG must conform to the Single Audit Act of 1984
and OMB Circular A-128.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification
of services performed for costs incurred in the performance of this
Agreement.
b. The Housing Authority may withhold any payment if the Contractor
has failed to comply with the Financial Management Requirements,
program objectives, contractual terms, or reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached
Exhibit B, which is attached hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to
the Department one (1) copy of the monthly programmatic status
report in the manner prescribed by the Housing Authority.
b. Performance Reports The Contractor shall submit to the Department
one (1))copy of monthly performance report and of the project
completion report in a manner and method prescribed by the Housing
Authority.
8. Monitoring and Evaluation
The Contractor and The Housing Authoritys agree that monitoring and
evaluation of the performance of this Agreement shall be conducted by the
Colorado Department of Local Affairs, other appropriate funding sources, the
3 of 7
CONTRACT NO: FY2000-ESG-4003
Contractor, and the Housing Authority. The results of the monitoring and
evaluation shall be provided to the Board of Weld County Commissioners.
The Contractor shall permit the Colorado Department of Local Affairs, the
U.S. Department of Housing and Urban Development, and any other duly
authorized agent or governmental agency, to monitor all activities conducted
by the Contractor pursuant to the terms of this Agreement. As the monitoring
agency may in its sole discretion deem necessary or appropriate, such
monitoring may consist of internal evaluation procedures, examination of
program data, special analyses, on-site checking, formal audit examinations,
or any other reasonable procedures. All such monitoring shall be performed
in a manner that will not unduly interfere with agreement work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both
parties.
10. Remedies
The Director of the Housing Authority or designee may exercise the following
remedial actions should s/he find the Contractor substantially failed to satisfy
the scope of work found in this Agreement. Substantial failure to satisfy the
scope of work shall be defined to mean incorrect or improper activities or
inaction by the Contractor. These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or
corrections in performance are satisfactorily completed;
b. request the removal from work on the agreement of employee(s) and
or agent(s) of the Contractor whom the Director or designee justifies
as being incompetent, careless, insubordinate, unsuitable, or otherwise
unacceptable, or whose continued employment on the Agreement s/he
deems to be contrary to the public interest or not in the best interest of
the Housing Authority;
4of7
CONTRACT NO: FY2000-ESG-4003
c. deny payment or recover reimbursement for those services or
deliverables which have not been performed and which due to
circumstances caused by the Contractor cannot be performed or if
performed would be of no value to the the Housing Authority. Denial
of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to the Housing Authority;
d. terminate the Agreement for cause given 30 day written notice if the
Contractor fails to successfully execute a corrective action plan as
prescribed in writing:
1. In the event this Agreement is terminated for cause, final
payment to the Contractor may be withheld at the discretion of
The Housing Authoritys until completion of final audit
e. incorrect payment to the Contractor due to omission, error, fraud,
and/or defalcation shall be recovered from the Contractor by deduction
from subsequent payments under this Agreement or other agreements
between the Housing Authority and the Contractor, or by The Housing
Authoritys as a debt due to The Housing Authoritys or otherwise as
provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are
hereby designated representatives of the respective parties. Either party
may from time to time designate in writing a new or substitute
representative(s):
For The Housing Authoritys: For the Contractor:
Thomas Teixeira, Director WCHA Sharon Mitchell, Executive Director
Notice
All notices required to be given by the parties hereunder shall be given by
certified or registered mail to the individuals at the addresses set forth below.
5 of 7
CONTRACT NO: FY2000-ESG-4003
Either party may from time to time designate in writing a substitute person(s) or address to
whom such notices shall be sent:
To: Thomas Teixeira,Director To: A Woman's Place, Inc..
Weld County Housing Authority P.O.Box 71
P.O.Box 130 Greeley,CO 80632
Greeley,CO 80632
12. Litigation
The Contractor shall promptly notify the Housing Authority in the event that
the Contractor learns of any actual litigation in which it is a party defendant in
a case which involves services provided under this Agreement. The
Contractor, with five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court
or
administrative agency, shall deliver copies of such document(s)to the the
Housing Authority's Director. The term "litigation" includes an assignment
for the benefit of creditors, and filings in bankruptcy, reorganization and/or
foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty
(30) days written notice and is subject to the availability of funding.
6 of 7
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof,
and may not be changed or modified except as stated in Paragraph 10 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of
the day, month, and year first above written.
BOARD COMMISSIONERS A WOMAN'S PLACE, INC.
WELD COUNTY HOUS G AUTHORITY
Barbara J. Kirkmey r, Chair Ruth Varallo, President
(os/zs/zap)
ATTEST: Attest
Weld County J � � Clerk to the Board
BY: S.0-6L)r. X/.Pij
Deputy Clerk
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CONTRACT NO: FY2000-ESG-4003
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
This project consists:
A. Emergency shelter services, in accordance with the Stewart B, McKinney Act,
Emergency Shelter Grant (ESG), to help improve the quality of emergency shelter
services of the homeless. ESG funds may by used for the following activities relating
to shelter services for the homeless:
1) Developing and implementing homeless prevention activities
including, but not limited to short-term subsidies to defray rent,
mortgage, and/or utility arrearages, security deposits or first month's
rent, and mediation/legal services.
2) Rehabilitation of existing building, including improvements to
increase the efficient use of energy in buildings. (Rehabilitation means
labor, materials, tools and other costs of improving building, including
repair directed toward accumulation of deferred maintenance;
replacement of principal fixtures and components of existing building;
installation of security devices and improvement through alterations or
additions.)
3) Payment of shelter maintenance, operations, (including administration
but excluding staffing costs)rent, repair, security. fuels and
equipment, insurance, utilities and furnishings.
4) Provisions of essential services, including(but not limited to) services
concerned with employment, health, substance abuse, education, or
food, including staff necessary to provide such services. Grant
amounts provided may be used to provide essential services only if the
service is (1) new service, or(b) a quantifiable increase in the level of
essential services provided with local funds during the 12 months
before the Contractor received its ESG grant.
1 of 4
CONTRACT NO: FY2000-ESG-4003
Exhibit A, Continued
B. Homeless services, in accordance with the Stewart B. Mc Kinney
Homeless Assistance Act (HAA) of 1987, to enable homeless
individuals to make the transition out of poverty.
2. Definition of Homeless Individuals
For the purposes of funding under the ESG, the term "homeless" or "homeless"
individual includes:
a. An individual who lacks a fixed, regular and adequate nighttime residence
that is--
(1) A supervised publicly or privately operated shelter designed to provide
temporary living accommodations (including welfare hotels, congregate
shelters and transitional housing for the mentally ill); or
(2) an institution that provides a temporary residence for individuals intended to
be institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular
sleeping accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG
plans. The Contractor shall meet specific performance goals as follows:
A. Operation Costs
1. Emergency response via 24- hour crisis phone line.
2. 1000 crisis and/or counselling calls handled by staff.
3. 90 emergency intakes for safe housing.
4. 1500 non-crisis advocacy phone calls handled by staff and
volunteers
2 of4
CONTRACT NO: FY2000-ESG-4003
Exhibit A, Continued
5. 3800 nights of safe housing for 90 adult victims of domestic
violence and their 135 children.
6. 1000 individual counselling sessions.
7. 800 therapeutic group counselling sessions.
8. 75 community presentations on the issues of domestic violence and the
resulting problem of homelessness
B. Essential Services
1. to assist at least 30 victims of domestic violence and their
children to:
a. move into permanent housing independent of the abuser;
and
b. access appropriate resources and/or services including
Aid to Families with dependent Children, Food Stamps,
medical services, psychological counselling, employment
counselling, and other services as needed.
4. Compensation and Method of Payment
The Weld County Housing Authority agrees to pay to the Contractor, in consideration
for the work and services to be performed, a total amount not to exceed Six Thousand
Seven Hundred Seventy Seven. All funds shall be used for operating costs and Essential
Services as follows
Operation Cost Categories
Utilities(Electricity, Gas, Water/Sewer and Telephone $2,000.00
Repair/Maintenance 640.00
Insurance 1,455.00
3 of 4
CONTRACT NO: FY2000-ESG-4003
Exhibit A(Continued)
Essential Services
Case Management $3,668.00
TOTAL $7763.00
The method and time of payment shall be made in accordance with the "Payment
Method" set forth herein.
5. Payment Schedule
Interim payments to be made upon submission of appropriate documentation which
include designated narrative reports and invoices. The contractor may request
reimbursement every 30 days.
6. Contract Monitoring
Weld County Housing Authority will monitor the Project on an as needed basis.
7. Reporting Schedule
The Contractor will submit a single financial and program narrative report detailing the
progress of the Project. Interim financial and program reports will be required monthly
by Weld County Housing Authority and are due no later than the fifth of the following
month. Program reports shall describe and evaluate any difficulties encountered in
accomplishing the specifics of the Project and suggest any improvements.
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CONTRACT NO: FY2000-ESG-4003
EXHIBIT B
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, or the Housing Authority of the City of
Greeley nor are they entitled to any employee benefits as Weld County employees, or
Housing Authority of the City of Greeley employees as the result of the execution of
this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, Weld County
Housing Authority,Housing Authority of the City of Greeley its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions
of Contractor or its employees, volunteers, or agents while performing duties as
described in this Agreement. Contractor shall indemnify, defend, and hold harmless
Weld County,Weld County Housing Authority, the Board of County Commissioners of
Weld County, Housing Authority of the City of Greeley their employees, volunteers,
and agents. The Contractor shall provide adequate liability and worker's compensation
insurance for all its employees, volunteers, and agents engaged in the performance of the
Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsection,paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County or the Housing Authority of the City
of Greeley and no member of their governing bodies shall have any pecuniary interest,
direct or indirect, in the approved Agreement or the proceeds thereof.
1 of 3
CONTRACT NO: FY2000-ESG-4003
EXHIBIT B
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act
of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national
origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that
will provide accurate, current, separate, and complete disclosure of the status of the
funds received under the Agreement are maintained for three(3) years or the completion
and resolution of an audit. Such records shall be sufficient to allow authorized local,
Federal, and State auditors and representative to audit and monitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor or the Housing Authority may not assign
any of its rights or obligations hereunder without the prior written consent of both
parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any
Federal Loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and
regulations promulgated, and all other applicable Federal and State laws, rules and
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CONTRACT NO: FY2000-ESG-4003
Exhibit B, Continued
regulations. The Contractor understands that the source of funds to be used under this
agreement is Stewart B. McKinney Homeless Grant Funds.
13. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by a
Federal department or agency;
Have not, within a three-year period preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more
public transactions (Federal, State, and local) terminated for cause or default.
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