HomeMy WebLinkAbout20000893.tiff RESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR MIGRANT HEAD
START PROGRAM EXPANSION AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Assistance
for the Migrant Head Start Program Expansion from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, Family Educational Network of Weld County, to the Department of Health
and Human Services, commencing July 1, 2001, and ending June 30, 2002, with further terms
and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for Federal Assistance for the Migrant Head Start
Program Expansion from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services,
Family Educational Network of Weld County, to the Department of Health and Human Services
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of April, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
1 Auc&uu
D COUNTY,/COLOF�ADO
ATTEST: /Q�d �/,• '� c. 7 ` �S
/ a% Barbara J irkmeyer, Chair 's
Weld County Clerk to tha:o. siarvP
,1861 �
i! C S �, M. . Geile,-PPro-Tem
BY:
Deputy Clerk to the s
✓� eor a E. Baxter
APP ED AS TO ��
_ Dale K. Hall21
/
,amount
Y t�
Attorney AM
Glenn Vaa
L' c: /)/C2000-0893
HR0071
MEMORANDUM
111111€ TO: Weld County Board of County Commissioners
FROM: Walter J. Speckman, Executive Director, DHS
.
COLORADO DATE. April 19, 2000
SUBJECT: Migrant Head Start Expansion
Presented before the Weld County Board of County Commissioners is a proposal for
the expansion of the Migrant Head Start Program, to the Department of Health and
Human Services. The amount of the request is $644,049.00
If you need further information please contact Tere Keller-Amaya at extension 3342.
Thank you.
T..
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y
•J
2000-0893
. APPLICATION FOR vmc npprcvar no.u.mo-1x143 -
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier
A liealion Preapplication
Ull Construction 0 Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
Non-Construction .0 Non-Construction
5. PLICANT INFORMATION
Legal Name: Organizational Unit:
Weld County Department of Human Ser_vir'ls FFNDIr
Address(give sty, county,State,and zip code): Name and telephone number of person to be conceded on matters involvinc
1551 :I . 17 Ave . this appliccation(give area code)
PO Box 1805 Watye16 )i53Sgg60man , Fxec . director
r,rn-ol e`r r0 39632
6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box)
: 2W —Id M Z A.Sate H.Independent School Dist. '154—
IL TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Learning
C.Municipal J.Private University
0 New ®Continuation 0 Revision D.Township K Indian Tribe
If Revision,enter appropriate letters)in box(es)
-- E.Interstate L.Individual
r' � i F.Intermunidipal M.Profit Organization
A.Increase Award B.Decrease Award C.Increase Duration G.Special District N.Other(Specify)
D.Decease Duration Other(speary):
9.NAME OF FEDERAL AGENCY: •
Dept of Health & Human Svcs .
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
13 .—= Pligrant Head Start
TITLE: E x p a n s t o fl
12.AREAS AFFECTED BY PROJECT(Cibes, Counties States.etc.): Basic , T/T , Start up
Weld County
13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a.Applicant lb. Project
7-1 -0_6-30-02 I
15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS? •
a. Federal $ 80
•
_ R44 ,0/In a.YES. THIS PREAPPLICATIONIAPPLICATION WAS MADE
b.Applicant S 00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
161 , 012 PROCESS FOR REVIEW ON:
c.State S se
DATE
d. Local S re
b.No. Q VROGRAM IS NOT COVERED BY E.0. 12372
e.Other S 00 D OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
I.Program Income 5 m
• 17.15 THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g.TOTAL $ 5 , Q51 m
3�J ' 0 Yes It-Yes,"attach an explanation. Pe
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,AU.DATA IN THIS APPUCATIONIPREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a.Type Name of Authorized Representative b.Tele c.Telephone Number
Barbara J . Kirkmeyer , Chair , Weld County Commi'ssic6i97n1356-4lfn
d.Sign urre of Authonzed Represe to iv i e.Date Signed
— riSJALJ 4 J .e.A /ityel 041-/9-ac700
P vious Edition Usable Standard Form 424(Rev.7.97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
BUDGET INFORMATION - Non-Construction Programs - OMB Approval No.0348-0044
SECTION A - BUDGET SUMMARY :. .
Grant Program Catalog of Federal Estimated Urobligated Funds New or Revised Budget
Function Domestic Assistance
or Activity Number Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) '
(d) (e) (4 (9)
$ $ S $ $
t PA 23 93 . 600 r'� 54� 145 , 137 725 ,636 ,
2. PA 20 93 . 600 3 , 500 075 4 ,375
3• Start u 93 . 600 r
P t G0 ,000 1 ,000 -t 7 q flap
4.
5. Totals $ $ S $ $
544 —04r4 161 1n_12 _3Q5, 06.1
SECTION B -BUDGET CATEGORIES
6. Object Class Categories GRANT PROGRAM,FUNCTION OR ACTIVITY Total
.0) -PA 23 .2) PA 20 S St of t _tip S4) I f s A (s)
a. Personnel $ $ $ $ $
T 374 , 1 ; 374 , 153
b. Fringe Benefits 31 , 613 31 ,613
c, Travel 1 , 175 - 1 , 175
d. Equipment . II
e. Supplies 30 ,000 60 ,000 _ 9QL0Q0
f. Contractual 44 ,000
g. Construction
h. Other 99 ,603 3 ,500 ?5 . 090 123 ,10"'
I. Total Direct Charges (sum of 6a-6h)
j. Indirect Charges
+
k.TOTALS (sum of 61 and } 3 r S r S S ,, S
530 ,549 3 ,590 60 , 000 , 5 -110'1 fif9 -n7t9
7. Program Income S $ 3 $ $
Authorized for Local Reproduction Standard Form 424A(Rev.7-97)
Previous Eaton Usable Prescribed by O1440 Cfrcufar A-102
•
SECTION C-NON-FEDERAL RESOURCES : . •• .::; ;: ;,:« ` x i:1 4: ,::._..:` v ;:
(a)Grant Program (b)Applicant ' (c) State ' (d)Other Sources (e)TOTALS
6. PA 23 $ 145 , 137 $ $ $ 145 .137
9• PA 20 375 875
10. Start up 15 ,000 _ 15,_000
1t.
12.TOTAL (sum of lines 8.11) 3 $ S $ 161 ,012
SECTION D-FORECASTED CASH NEEDS. t`w'3 x s r ...
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter Ills Quarter
13. Federal
$ 644,149 $ 161 , 103 ,$161 .102 $ L61 .102 $ 161 ,1n7
14.Non-Federal 161 ,10 2 40 ,276 40,276 40 „2_76 42 .276
15.TOTAL(sum of lines 13 and 14) S 305 ,061 $ 201 ,379 $201 ,378 $ 201 ,373 $
201 ,373
SECTION E-BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE:OE TI#E PROJECT <� t .
.:. .. .........:.. ...%,'.S>...�...... �. ;d 1.
(a) Grant Program _ FUTURE FUNDING PERIODS Years) -
(b) First (ci Second (d)Third (e) Fourth
16. $ $&44.94. rz6�Fn1 $ Ana, r�ni .$
724 ,44
17.
18.
19.
20. TOTAL(sum of lines 16-19) $ $ $ S
SECTION F.4;OTHER BUDGET INFORMATION ;:::.:: f `.: .':.. <a:. ; F '`
21. Direct Charges: 22. Indirect Charges:
23.Remarks:
Authorized for Local Reproduction Standard Form 424A(Rev.T-!T)Page 2
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
BUDGET NARRATIVE
MIGRANT HEAD START EXPANSION
Program Year 2000
Personnel: $374,158.00
Pays for staff gross salaries for eight months.
Fringe Benefits: $31,613.00
Pays for fringe benefits for regular employees at the following rates:
• FICA .0620 x salary
• Medicare .0145 x salary
• Disability .0051 x salary
• Life Insurance .00029 x 3 x salary
• Retirement .06 x salary
• Worker's Compensation .0068 x Teacher's salaries
.0916 x Aides' salaries
.0049 x Admin. Staff salaries
• Health & Dental $1,855/staff/year
(Retirement, disability, and life insurance are only available to full-time employees.)
Staff Travel: $1,175.00
Pays for staff to attend Regional, National Conferences and other out-of state conferences,
related to job performance.
Supplies: $30,000.00
Pays for consumable classroom supplies to include teaching materials, construction paper, paint,
etc., also pays for replacement costs associated with wear and tear of books, manipulatives, etc.,
and cleaning supplies. We provide Medical/Dental supplies that include first aide kits,
toothbrushes and other necessary medical equipment. We also provide kitchen supplies that
include plated, thermometers. We also pay for any special equipment necessary to adapt to
children with disabilities within this line item, i.e.,: special spoons, chairs, etc. We also include
the costs of consumable office supplies in this line item. The budget amount for this proposal
was based on historical costs incurred by the FENWC Programs.
Contractual: $44,000.00
The contractual line item pays for contractual expenses, for direct services for children and
families, with local physicians, health clinics, North Range Behavioral Health Center (mental
health), dentists, and nutrition contracts.
These costs include (but are not limited to): screenings, medical exams/treatment by a doctor,
dental exams/treatment with a dentist. Mental Assessments and care for children and families,
plus training for and consultation with staff. Services for the additional children will be added
onto our current contracts. Again, the costs were based upon historical costs incurred by the
program.
Other: $99,603.00
Covers the following costs:
Child Liability Insurance -Our insurance is with Fritts Insurance Company, at$3.80 per child.
3.80 x 62 =$235.60
Child Travel -Vehicle Operating Expenses -the Weld County Department of Transportation will
be providing transportation for the children. Charges for this service are based on the number of
miles and the time we are transporting a child. We include transportation to appointments for
children with disabilities enrolled in the Head Start program. These costs include; driver time,
maintenance and repair, and gas.The cost was figured based upon historical information of the
average cost per child for transportation is $755/year x 62 =$46,810.00.
Field Trips - (Monthly) Includes a trip to the Denver and such local attractions as the Pumpkin
Farm, libraries, etc. $3.00 x 62 x 8 months=$1,488.00.
Local Staff Mileage - Staff mileage is paid at$.305 per mile for staff to travel to the sites for
monitoring and training purposes. We reimburse staff for recruitment of eligible Head Start
participants, home visits, in-state, training, meetings, etc. Approximately 500 miles per staff
member-3,000 x $.305 =$1525.00
Nutrition and Food - Pays for meal costs not covered by funds received through the Child Adult
Care Food Program for USDA reimbursement for meals, and for the costs of adult meals for
teachers, teacher aides, and volunteers who are participate in mealtime activities. $18,924.00
Parent Activities - Covers the cost for Parent Meetings and Parent Trainings that include travel
reimbursements and child care costs. $10.00 x 62 =$620.00.
Facility Mortgage -$30,000 ($2,500 x 12) Covers the cost of a monthly mortgage for a facility
costing$209,000.00. A four acre plot of land has been donated to the program. The value of
the land is $344,000.00.
PA 20 Training and Technical Assistance-This category pays for staff training, primarily focused on
higher education and certification. $3,500 ($350.00 x 10).
START-UP FUNDS
BUDGET NARRATIVE
Supplies: $60,000.00
Pays for six classrooms to be set up with supplies which include, but are not limited to:tables,
chairs, cribs,water tables, shelves, dramatic play equipment, manipulatives, gross motor
equipment(tri-cycles), cubbies, books music supplies and instruments, and other materials
necessary for classroom set-up. These costs again are based upon historical costs.
IN-KIND CONTRIBUTIONS/NON-FEDERAL MATCH
Volunteer Hours: $74,517.00
Donated Services: $60,000.00
Weld County Donated Indirect Costs: $26,495.00
TOTAL: $127,612.00
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
BUDGET NARRATIVE
MIGRANT HEAD START EXPANSION
Program Year 2000
Personnel: $374,158.00
Pays for staff gross salaries for eight months.
Fringe Benefits: $31,613.00
Pays for fringe benefits for regular employees at the following rates:
• FICA .0620 x salary
• Medicare .0145 x salary
• Disability .0051 x salary
• Life Insurance .00029 x 3 x salary
• Retirement .06 x salary
• Worker's Compensation .0068 x Teacher's salaries
.0916 x Aides' salaries
.0049 x Admin. Staff salaries
• Health & Dental $1,855/staff/year
(Retirement, disability, and life insurance are only available to full-time employees.)
Staff Travel: $1,175.00
Pays for staff to attend Regional, National Conferences and other out-of state conferences,
related to job performance.
Supplies: $30,000.00
Pays for consumable classroom supplies to include teaching materials, construction paper, paint,
etc., also pays for replacement costs associated with wear and tear of books, manipulatives, etc.,
and cleaning supplies. We provide Medical/Dental supplies that include first aide kits,
toothbrushes and other necessary medical equipment. We also provide kitchen supplies that
include plated, thermometers. We also pay for any special equipment necessary to adapt to
children with disabilities within this line item, i.e.,: special spoons, chairs, etc. We also include
the costs of consumable office supplies in this line item. The budget amount for this proposal
was based on historical costs incurred by the FENWC Programs.
Contractual: $44,000.00
The contractual line item pays for contractual expenses,for direct services for children and
families, with local physicians, health clinics, North Range Behavioral Health Center (mental
health), dentists, and nutrition contracts.
These costs include (but are not limited to): screenings, medical exams/treatment by a doctor,
dental exams/treatment with a dentist. Mental Assessments and care for children and families,
plus training for and consultation with staff. Services for the additional children will be added
onto our current contracts. Again, the costs were based upon historical costs incurred by the
program.
Other: $99,603.00
Covers the following costs:
Child Liability Insurance - Our insurance is with Fritts Insurance Company, at$3.80 per child.
3.80 x 62=$235.60
Child Travel -Vehicle Operating Expenses -the Weld County Department of Transportation will
be providing transportation for the children. Charges for this service are based on the number of
miles and the time we are transporting a child. We include transportation to appointments for
children with disabilities enrolled in the Head Start program. These costs include; driver time,
maintenance and repair, and gas. The cost was figured based upon historical information of the
average cost per child for transportation is$755/year x 62 =$46,810.00.
Field Trips - (Monthly) Includes a trip to the Denver and such local attractions as the Pumpkin
Farm, libraries, etc. $3.00 x 62 x 8 months=$1,488.00.
Local Staff Mileage - Staff mileage is paid at$.305 per mile for staff to travel to the sites for
monitoring and training purposes. We reimburse staff for recruitment of eligible Head Start
participants, home visits, in-state, training, meetings, etc. Approximately 500 miles per staff
member- 3,000 x$.305 =$1525.00
Nutrition and Food - Pays for meal costs not covered by funds received through the Child Adult
Care Food Program for USDA reimbursement for meals, and for the costs of adult meals for
teachers, teacher aides, and volunteers who are participate in mealtime activities. $18,924.00
Parent Activities - Covers the cost for Parent Meetings and Parent Trainings that include travel
reimbursements and child care costs. $10.00 x 62 =$620.00.
Facility Mortgage -$30,000 ($2,500 x 12) Covers the cost of a monthly mortgage for a facility
costing $209,000.00. A four acre plot of land has been donated to the program. The value of
the land is $344,000.00.
PA 20 Training and Technical Assistance-This category pays for staff training, primarily focused on
higher education and certification. $3,500 ($350.00 x 10).
START-UP FUNDS
BUDGET NARRATIVE
Supplies: $60,000.00
Pays for six classrooms to be set up with supplies which include, but are not limited to: tables,
chairs, cribs, water tables, shelves, dramatic play equipment, manipulatives, gross motor
equipment (tri-cycles), cubbies, books music supplies and instruments, and other materials
necessary for classroom set-up. These costs again are based upon historical costs.
IN-KIND CONTRIBUTIONS/NON-FEDERAL MATCH
Volunteer Hours: $74,517.00
Donated Services: $60,000.00
Weld County Donated Indirect Costs: $26,495.00
TOTAL: $127,612.00
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
MIGRANT HEAD START EXPANSION PROPOSAL
Project Summary/Abstract
The Family Educational Network of Weld County (FENWC), 1551 North 17 Avenue/P.O.
Box 1805, Greeley, Colorado 80632 provides a comprehensive early childhood education
program, which focuses on early childhood development and provides support to families
within Weld County, Colorado (Region VIII). FENWC's programs are supported by the
Head Start framework. FENWC currently serves 477 Head Start eligible children
(September through mid-June),250 Migrant Head Start children (June through
September),and 88 State funded eligible children. We are asking to increase our
enrollment by sixty-two children, targeting monolingual Spanish-speaking seasonal farm
worker children ages 0-4, and rural children for an additional$584,049.00, to our on-going
Migrant Head Start budget. Start-up costs will consist of $60,000.00 for classroom
supplies and small equipment. FENWC will provide $161,012.00, in matching
contributions. The United States Department of Agriculture, Child Adult Food Care
Program will provide reimbursement of approximately $25,000.00 for food and nutrition
services.
An increase of sixty-two(62), children will occur at a combination in Weld County. .We are
proposing to add thirty-two (32), seasonal farm worker infants and toddlers (4 classrooms)
and thirty (30) preschool age children (2 classrooms).
FENWC works with numerous agencies to identify the needs of families, and determine
eligibility according to funding sources. We individualize programs so that they are
responsive to the needs of each child and family. The following services are available to
families and children through FENWC.
Education Services. Individual Development Plans (IDP's) are implemented to
stimulate social, emotional, motor and intellectual learning experiences, self-
reliance, self-esteem and self-confidence are encouraged,thus a solid ground work
is established for future educational success.
Medical/Dental Services. The Health Component works in collaboration with
various agencies and private providers to provide a broad range of medical, dental
and mental health activities. Health and nutrition education is provided to the
parents to promote sound physical and mental child development.
Disabilities Services/Mental Health Services. Children with disabilities are
identified and services are provided for them. Once a child is identified as being
in need of disabilities services, an Individual Education Plan (IEP) is developed
using a multi-disciplinary team approach, which includes parental input. Once the
IEP is developed, appropriate services, resources and supports are provided to
meet the needs of the child and family in conjunction with the Local Education
Agency.
Family/Community Partnerships. Family/Community Partnerships works directly
with various social agencies to obtain needed assistance for families; to provide
them with social services, educational and employment training, and to enable them
to improve the quality and condition of their lives. A Family Partnership Agreement
(FPA) is completed with each family so that they may receive the support,
resources, and services necessary to assist them reach the goals they have
established for themselves and their families.
Parent Involvement. Parent Involvement works with parents to promote self-
sufficiency, create a healthy home environment, assist parents support their
children through their educational careers, and to support program staff to view the
parents as the child's primary educator.
FENWC considers parents an integral part of the total staff. Parent participation
is encouraged in the decision-making process of their children's education, as well
as decisions concerning the over-all operation of the program. We support parents
in their role and jointly develop goals for their children.
The Family Educational Network of Weld County (FENWC) is committed to providing at-
risk children and families with a developmentally appropriate,comprehensive program that
will promote self-esteem, foster social-competence, develop independence, and enable
children and families to experience future successes.
Funding for FENWC comes primarily from Federal Grants, Administered by the
Department of Health and Human Services/Administration of Children and Families/Head
Start Bureau. Other funding sources come from the State of Colorado, Colorado
Preschool Program, passed through local school districts. Children may qualify for
services through the following funding sources: The Head Start and Migrant Head Start
Programs, Colorado Pre-school Program, School District Special Needs Funds, and
families paying for services. FENWC currently has twelve sites located throughout Weld
County.
The Department of Human Services (DHS), the umbrella agency for FENWC, is a
comprehensive, integrated human service agency under the Weld County Board of County
Commissioners. The Department of Human Services has served the Weld County
Community as a Community Action Agency since 1978. It is the designated agency under
the Community Services Block Grant. The Department of Human Services has under its
umbrella: The Family Educational of Weld County (Head Start, Migrant Head Start
Programs,and State Funded Early Childhood Education Programs), Employment Services
of Weld County, and the Area Agency on Aging. See Appendices.
OBJECTIVE AND NEED FOR ASSISTANCE
The Family Educational Network of Weld County (FENWC) is committed to providing low-
income children and families with a developmentally appropriate comprehensive program
to promote self-esteem, social competence, and help children reach educational success.
The Family Educational Network of Weld County works with parents so they may gain the
confidence to work with their children at home, feel comfortable in a school setting to
support their children, enable them to further their own educational and skill levels, help
them in finding employment, and to provide or refer out for any support services needed.
Therefore, it may be stated that primary objectives of the Family Educational Network are
to provide the following services to Head Start children to foster a higher degree of social
competence: 1)Medical/Dental/Mental Health Services, 2) Nutritional Services, 3) Social
Services, and 4) Parent Related Services.
The Family Educational Network of Weld County also encourages active parent
involvement in the following manners: 1) Parent Policy Council, 2) in the classroom as paid
volunteers, or observers, 3) volunteers in the component areas, 4) working with children
at home, and 5) taking the lead as the primary educator of their child.
The Family Educational Network of Weld County currently provides Migrant Head Start
services to families in Northern Colorado with sites in the following locations:
Greeley - There are seven sites in Greeley, providing services to children living in
Greeley, Evans, Nunn, Ault, Pierce, Eaton, Windsor, Severence, Gill, and Kersey.
Six of the sites are located on elementary school campuses and the seventh is
located in a Section VIII, Housing Complex.
Frederick- Serves the towns and rural areas of Firestone, Frederick, Dacono, Erie,
Mead, and parts of Platteville.
Fort Morgan- Which served the towns of Fort Morgan, Brush and Wiggins.
Grand Junction - Provides services to children in Mesa County.
Olathe - Serves the counties of Montrose and Delta.
Statistical Data
Weld County Population
There are 32 municipalities in Weld County. Greeley, the principal town in Weld County
is located in the central part of the county and contains approximately 45% of the county's
population. The population density per square mile has increased from 4 people in 1980,
to 31 people in 1990, and is projected to increase to more than 57 by 2010. Approximately
25% of the population resides in an 800 square mile area in the southwestern part of the
county. The population density for this area is approximately 149 people per square mile.
In 1990, 131,812 individuals, four percent of Colorado's population resided in Weld
County. In 1998,Weld County had a population estimate of 167,864, showing an increase
of more than 36,043 in eight years, or an eight-year growth rate of 21%.
Of the 63 counties in Colorado, Weld County ranks eighth in total population, and is the
4th largest growing county in the state. In fact the County is classified as an urban county
by the Demographic Section of the Colorado Division of Local Government. Weld County
is diverse in that it is an urban county as well as a vital agricultural region.
Ethnic Distribution
White 73.3% Hispanic 24.8% Black/Other 1.9%
Economic/Income Profile
The most current complete statistics reflect the income levels and profiles from 1998. The
economy has changed from a predominately agricultural economy to a more diversified
economy, including an increase in the service and manufacturing industries. Service
Industries personal income has increased from 9% in 1969, to 25% in 1993, and
manufacturing personal income has increased from 12% in 1969, to 27% in 1998,
Meanwhile, agricultural personal income has decreased from 22% in 1969,to 8% in 1998.
Also, the migrant population has changed dramatically, and the area has seen a decrease
in "mobile-migrants" and an increase in "seasonal-farm workers." With this change we
have seen an increase in monolingual Spanish-speaking children and families.
✓ Weld County Per Capita Income (1999) $16,884.00
• Weld County Median Family Income (1999) 35,240.00
Colorado Per Capita Income (1999) 27,027.00
Child Poverty Rate/ Information (Weld County. 1998)
/ 6,839 children or 18.9%, of Weld County's children live in poverty.
✓ Families receiving TANF Benefits, including "Child Only" cases (200+): 504 (This
number is down from 1,802 in 1993).
Families receiving Medicaid only: 2,284 (This number has increased from 1,543,
in 1993.)
• Approximately 750 "Seasonal Agricultural Farm Worker" families do not receive
supplemental assistance from the Department of Social Services.
Unemployment Rate. March 2000 (Labor Force - Weld County - 85,447)
,/ Weld County 3.4%
✓ Greeley 3.5%
Colorado 2.8%
./ National Average 4.4%
Greeley/Weld County does not have much of an issue with unemployment, however; the
underemployment rate is significant. A recent article published by the Greeley Tribune
revealed that Greeley's wages for comparable positions are well below the state average.
As noted above,the TANF recipient rate has reduced drastically, therefore, demonstrating
the success of Weld County's Welfare to Work programs. Even though the Welfare to
Work Programs have been successful in employing participants, the wages remain low,
as a result; FENWC does not have an issue of decreased eligible families due to newly
found working statuses.
Cost of Living Summary (1999) (the rate of inflation for Weld County for 1999, was 4%, Denver-
2.6%, and the U.S. 1.6%)
The average cost of living for a family of four is $29,808.00 per year. The break out of
costs is as follows:
Rental Housing (3 bedroom house) $730.00
Gas & Electricity 73.00
Phone 21.00
Cable 47.00
Food 541 .00
Clothing 36.00
Medical (one office visit) 110.00
Automotive (Insurance, maintenance,
gas & payments) 470.00
Recreation 146.00
Miscellaneous 310.00
Total expenses per month 2,484.00
Public Education
There are 14 public school districts in Weld County.
District Common Name # of Students # est. 0-5 SPED children
RE-1J St. Vrain Valley 2,840 6
RE-1 Gilcrest 1 ,937 21
RE-2 Eaton 1,383 9
RE-3J Keenesburg 1,601 22
RE-4 Windsor 2,479 14
RE-5J Johnstown/Milliken 1,618 21
Dist. 6 Greeley/Evans 16,091 206
RE-7 Kersey 1,094 6
RE-8 Ft. Lupton 2,642 22
RE-9 Ault-Highland 884 17
RE-10J Briggsdale 138
RE-11 New Raymer 121
RE-12 Grover 133
Total Student Enrollment 32,961
Total Est. Children(3-4) with Disabilities . . . 244
Total Est. children (0-2) with Disabilities . . . 100
Data gathered by the Goals 2000 Advisory Team on public school student enrollment
reflects the following: 39.5%, of student families qualify for free lunch program as
compared to the State average of 21.8%, twenty-two point four percent (22.4%), of
students live in single parent households; four point one percent (4.1%), of youth's lack
employment; seven percent (7%), of teen students become pregnant; and 4.7%, of
students drop out.
In 1996, the Colorado Department of Education, Early Childhood Initiatives completed a
comprehensive on site evaluation called the "Community Child Service Review. A team
with representation from around the state organized interviews with over 22 agencies and
facilitated 5 family focus groups throughout Weld County. The following concerns were
identified:
• Families want more inclusive support within their own communities.
• Inclusion is happening on a small scale, but needs to increase.
• Transportation continues to be a barrier that prevents families from accessing
supports, resources and services.
• The language barrier and lack of culturally sensitive professionals have isolated
many families. (48% of the children enrolled in FENWC programs are monolingual
Spanish speaking, and 15%12,418]of Greeley/Evans District 6 student population
speaks Spanish as their primary language see attached article).
• Weld County has a history of strong interagency and business collaboration.
• More funding needs to be available to establish consultation and intervention to
meet the needs of the disabled child.
The Greeley Tribune's headline article, Friday, April 7, 2000, was Kids' welfare in Weld
gets worse (attached). According to the Colorado Children's Campaign, reports that for
the second year in a row, Weld County children fare worse than their peers along the Front
Range, according to numbers released this week. In areas including mothers receiving
prenatal care, children in foster care, low birth weights and juveniles arrested for violent
crime, Weld has either stayed the same or gotten worse since 1991.
The recent Community Assessments and Planning Teams Reports have reinforced the
assumption that despite good interagency collaboration and networking, Colorado still
does not meet the needs of farmworker families identified with risking factors.
FENWC, is in involved in many planning and coordinated activities in the community.
These activities include: Conducting a Community Youth Health Care Needs Assessment
in conjunction with the Children's Clinic and the North Colorado Medical Center, and
attending many coalitions/committees at the local level including: the Immunization
Coalition, Weld County Health Coalition, Early Childhood Advisory Councils for three
school districts, Weld County Capacity Building Grant Advisory Committee, Weld
Information and Referrals Services - Child Care Resource and Referral Agency, Northern
Colorado Migrant Coalition, Local Interagency Coordinating Council/Child Find, Aims
Community College Early Childhood Advisory Council and other local state boards and
councils. These groups work at analyzing gaps and needed services in the community to
develop plans by which they can create services and resources to better meet the
demands of the community.
Each preschool classroom (15 children) will have one teacher and one teacher aide for an
adult child ratio of 1 :8. Each Infant and Toddler classroom (8 children) will have 2
teachers, and one teacher aide for an adult:child ratio of. Every classroom per FENWC
policy has at a minimum of one hired adult who speaks Spanish. There is also a Service
Coordinator (Center Director) at each center. In efforts to retain qualified staff, we have a
progressive Professional Development Plan (see appendices) and encourage internal
promotion and growth. The salaries and benefit packages of FENWC are also very
competitive in order to retain staff and again encourage professional growth. Following
is a summary of the most current (November 1999) Wage Comparability Study:
POSITION FENWC WELD COUNTY ECE FENWC WELD COUNTY
ENTRY PROGRAMS TOP ECE
LEVEL AVERAGE ENTRY SALARY PROGRAMS
SALARY LEVEL SALARY AVERAGE TOP
SALARY
Center
Director/Service $11 .55 $11 .72 $13.36 $12.10
Coordinator
Teacher $10.31 $6.92 $11.94 $9.91
Teacher $7.72 $5.90 $8.93 $6.44
Assistant
A full benefit package is paid to FENWC Employees which includes: Health Insurance, Retirement Benefits, Paid Sick
and Vacation Time, and Flexible Spending Accounts. The vast majority of ECE Programs have limited benefit
packages.
New staff will be hired by April 1,2001 and training will commence at such time, so that
new staff will be prepared to accept children and families. Training is provided to all staff
on a monthly basis relative to the program and issues that staff have identified as their
training priorities. Staff must also adhere to FENWC's Professional Development Plan.
Financial assistance and other necessary support is provided to staff so that they may be
successful in their professional growth.
Parents will receive remedial, vocational and basic education as well as employment
training to ensure employability. We will continue to recruit non-English speaking
children, due to the increasing need for non-English speaking students to be proficient in
English. Currently, 90% of FENWC Migrant Head Start eligible children speak Spanish
as their primary language due to the large agricultural base in the community. Also,
Migrant Head Start children whose families wish to remain in the area receive priority
enrollment into the Regional Head Start Programs.
The definition of a seasonal farm worker child/family is, "A family who moved into the area
within the last thirty-six (36), months primarily to engage in agricultural work, and whose
income is fifty-one percent (51%), or more agriculture related. The family income must
meet the poverty guidelines established by the Office of Budget Management. Agriculture
related includes field and tree crops, produce packaging and processing warehouses,
nurseries, and excludes meat packing and processing plants, dairy farms, and sheep
shearing."
Per current policies of the Family Educational Network of Weld County no child is denied
services based on disability. The Migrant Head Start Program will follow this policy and
provide services to eligible children regardless of disability. The Family Educational
Network of Weld County currently coordinates services for children with disabilities with
the local education agencies and the Child Find Agency. If services are not available to
children via these agencies,we will write contracts with additional therapists to ensure that
appropriate services are provided to the child and family.
The Family Educational Network of Weld County in partnership with Employment Services
of Weld County has installed a wide-area network, which includes adult educational
curricula at all of our Migrant Head Start Centers. Within this model there is computerized
educational curricula (GED and ESL, along with remedial education and computer
literacy), at each of our centers. Depending upon the needs identified on the Family
Partnership Agreement, parents can receive remedial, vocational, and basic education as
well as employment training to ensure employability. We will provide monolingual non-
English speaking families with English as a Second Language classes. Upon mastery in
the English language, families can proceed into remedial and vocational education to
promote self-sufficiency and employability. Adults can achieve the educational level of
high school graduation or GED. Many of our families will move onto vocational or higher
education. With an increased literacy level, it will be possible for parents to continue their
education and/or receive vocational or other training leading to gainful employment and
leave the welfare and public assistance rolls.
APPROACH
The goals of the program are as follow:
1. Provide comprehensive programs to newly enrolled families which address their
intellectual, social, emotional, and physical needs which will encourage a healthy
environment for the growth and development of the child and family.
2. Implement an immersion program for new families which provides Service
Coordinators to be advocates for the families and assist in obtaining the services
and support necessary to become self-sufficient while providing the family unit with
skills they need to make healthy decisions that promote self-sufficiency.
3. Provide new parents and other family members opportunities to gain skills that
encourage a healthy learning and growing environment for all family members.
The related objectives for the project are as follows:
Objective #1: To expand Head Start enrollment by seventy (70), three and four year olds.
Task Person Responsible Date
Complete
1 .1 Identify and recruit (through advertising, employment services, and Director 2/1/01
referral) culturally and socio-economically sensitive individuals as certified
educators, as specified in the Head Start Performance Standards ( a minimum
of a CDA). Program parents and the community will be involved throughout the
recruitment and hiring process. Hired staff will not be discriminated against
due sex, race, disability, etc.
1.2 Disseminate availability and purpose of Migrant Head Start to local Family/Community 2/1/01
agencies, churches, health clinics, employment resource and training Partnership Specialist
programs, and through neighborhood venues.
1 .3 Recruit eligible families, including families with children with disabilities. Family/Community 3/15/01
Children will be recruited by referral from the Department of Social Services Partnership Specialist
(TANF Participants), the local hospital, Child Find Agency (Part C), school
districts, physicians, the local Health Department and Health Clinics, and other
agencies.
1 .4 Enroll eligible children, establish and formalize an on-going caseload of Family/Community 3/15/01
families participating in the program. Partnership Specialist
1.5 Hire staff. Director 2/1/01
1 .6 Purchase classroom supplies and small equipment. Director 2/1/01
1.7 Train staff. Director 2/1/01
on-going
1 .8 New Parent Orientation/First day of classes. Director 4/1/00
Objective #2: Provide on-going family education/literacy opportunities which will equip newly enrolled parents with the
knowledge and skills necessary to raise children who will eventually be contributing community members.
Task Person Completion
Responsible Date
2.1 Expand upon the opportunities which address a variety of issues that impact family Director 1/1/00
life (employment issues, normal development, behavior, medical/dental, nutrition, financial, on-going
literacy, early literacy skills, advocacy/reciprocal skills).
2.2 Encourage and promote the value of family, education, and community through Area 1/1/00
home activities and routines, such as; reading, family time, nutrition, health and safety. Specialists on-going
2.3 Identify and minimize barriers which may prevent newly enrolled families from Service 2/1/00
attending and actively participating in employment and educationaVliteracy opportunities Coordinator on-going
and community activities (transportation, child care, etc.).
2.4 Refer newly enrolled families to appropriate educational/literacy programs and Service 2/1/00
assist in the enrollment process is necessary. Coordinator on-going
2.5 Follow-up on progress. Service 3/1/00
Coordinator on-going
Objective #3: Provide on-going resource/service coordination to newly enrolled families that will increase their abilities to
access comprehensive community resources and services.
Task Person Completion
Responsible Date
3.1 Train, supervise and support the Service Coordinators to increase their knowledge Family/Cmty 12/15/00
and skills in resource/service coordination and advocacy for children and families. Partnership on-going
Specialist
3.2 Strengthen relationships, which will accommodate additional families, with Director 11/1/00
agencies, business, and community resources that support and provide services to on-going
families.
3.3 Maintain a comprehensive listing of family and community services, resources and Family/Cmty 11/1/00
supports within each community of Weld County. Partnership on-going
Specialist
3.4 Increase parent awareness regarding availability of community resources and Service 1/4/01
support them through agency/system processes. Coordinator on-going
3.5 Initiate and develop a Family Partnership Agreement (FPA) for all newly enrolled Service 2/1/01
families. Coordinator
3.6 Implement and secure needed services for each newly enrolled family. Service 2/1/01
Coordinator on-going
Objective#4: Continue partnerships, on behalf of newly enrolled families,with local Early Childhood Education Agencies and
Local Education Agencies to assure smooth transitions from early childhood programs into Head Start and from Head Start
into kindergarten based on the individualized needs.
Task Person Completion
Responsible Date
4.1 Plan and implement a systematic approach to transition families with children with Disabilities 8/31/01
disabilities into appropriate placements for Head Start and Kindergarten entrance. Specialist
4.2 Conduct periodic information sharing times to assure all providers have current Director 6/1/101 &
knowledge of service delivery systems within a variety of agencies and can support quarterly
families.
4.3 Expand arrangements that will accommodate additional children with elementary Director 08/1/01
schools and agencies and will enhance transition services into the Head Start Program
and Kindergarten.
4.3 Provide training to parents on transitional activities and behaviors to assist their Education 8/30/01
children transition from the preschool on to the public school system or from the early Specialist
childhood program into Head Start.
Objective#5.Provide comprehensive screening and evaluations of children which include developmental, medical, hearing
and vision components, and appropriate intervention supports that meet the needs of the child and family, and provide
necessary on-going services.
Task Person Completion
Responsible Date
5.1 Continue coordinating screenings and assessments with the existing county-wide Disabilities 08/15/01
child find system to ensure newly enrolled students are promptly placed. Specialist on-going
5.2 Assure that there is a Service Coordinator to assist families in navigating systems Family/Cmty 07/1/01
and agencies. Partnership on-going
Specialist
5.3 Provide necessary support including transportation and child care to ensure Family/Cmty 07/1/00
families will attend all scheduled appointments, evaluations, and follow-up their child may Partnership on-going
need. Specialist
5.4 Provide specialized consultation and direct therapeutic intervention services to Disabilities 7/1/01
children requiring services as indicated on an Individual Education Plan (IEP). The IEP Specialist on-going
will be developed using the multi-disciplinary team approach which includes parents.
Objective#6: Provide and support the health needs of the newly enrolled children and families, including prenatal, well baby
care, diagnosis, treatment, immunizations, nutrition and preventive health care.
Task Person Completion
Responsible Date
6.1 Identify health care and nutrition resources within the community and develop a Health 08/31/01
health care resource list. Specialist
6.2 Include health care and nutrition needs on the families Family Partnership Service 6/1/01
Agreement (FPA). Coordinator
6.3 Establish medical homes for the families, as needed. Health 6/1/01
Specialist
6.4 Ensure follow-up services for the family, and provide assistance for any issues Service 6/1/01
which may inhibit them from following through with treatment, i.e., transportation, and child Coordinator on-going
care.
Objective#7: Enhance the sense of community through immersion of staff and families into community based activities that
will create a strong relationship between the Head Start Program and the community to meet the needs of expanded
enrollment.
Task Person Completion
Responsible Date
7.1 Identify community based agencies, businesses, services, and natural supports Director 11/30/00
that exist in the area. on-going
7.2 Identify shared goals, services, and visions. Family/Cmty 11/30/00
Partnership on-going
Specialist
7.3 Develop potential partnerships and plans that will support and strengthen Director 08/30/01
community involvement and strengthen existing partnerships. on-going
7.4 Integrate key staff and parents into community committees of networks that share a Director 2/1/01
vision for supporting families. on-going
7.5 Develop local networks in areas with limited resources of family service providers, Director 12/1/01
businesses and community members to promote and support activities for families. on-going
7.6 Involve the program in strategic planning within the various networks, committees Director 8/30/01
and coalitions to develop a community vision for services relative to children and families.
A brief description of each core service with developed partnerships which have been
formed to meet the aforementioned objectives is as follows:
• Resource/Service Coordination will assist in the development of a comprehensive
Family Partnership Agreement (FPA) for each family that reflects the family's
individual strengths, needs, priorities and goals. There will be one Service
Coordinator per 60 families (maximum). They will be assisted with the supports of
the Specialist Management Team.
• Education In Early Childhood Growth and Development will be provided by FENWC
and other local parent and family educational agencies, such as Aims Community
College, Child Advocacy Resource and Education, Family Connects (the Part C
agency), Board of Cooperative Educational Services (LEA), and North Range
Behavioral Health Services. The areas of education will include, but not be limited
to: Infant Stimulation, Child Development, Behavior Management, Home Safety,
Language Stimulation, and The Importance of Play.
• Health Care and Education for families and children will be coordinated with public
and private health care providers, such as; Plan de Salud del Valle Community
Health Center, Sunrise Community Health Center,Weld County Health Department,
North Colorado Medical Center, Monforts Children's Clinic, and local doctors and
dentists. The emphasis of care will be on the importance of prevention. Services
will include yearly physical examinations, immunizations for the children, dental
examinations, developmental screenings, etc.
• Nutritional Services for children and families will be provided for by referrals to the
Food Stamp Program; Food Program for Women, Infants, and Children (WIC); and
The Commodity and Supplemental Food Program (CSFP). An important piece of
the nutritional services will be nutrition counseling which will be integrated through
home visits, parent activities, and classroom experiences. Children will receive
nutritious meals in accordance with the Head Start Performance Standards,and the
USDA Child and Adult Care Food Program. Contracts currently exist with local
school districts for meal service. FENWC also has on staff a nutritionist.
• Mental Health Services and assessments will be provided with North Range
Behavioral Health Center, via contracted services. Counseling and therapy will be
available and offered to the families as deemed appropriate by the mental health
care giver and the clients case manager. Services that are available, but not limited
to are: individual, family, and group therapy; substance abuse care; and support
groups. The Family Educational Network of Weld currently holds a contract (40
hours per week) for their Head Start and Migrant Head Start Programs. Mental
health (self-esteem) issues will be integrated throughout the curriculum, and a
mental health professional is regularly scheduled in the classrooms to provide
support to the children, families and educational staff.
• Employment services ,employment counselingkvocational training and education
will occur through existing partnerships with Employment Services of Weld County,
and Aims Community College. All employment and training programs will follow
established federal, state and local standards. Employment services also may
include a battery of employment and training assessments such as General
Aptitude Test Battery(GAT-B)which provides a complete assessment of aptitudes,
abilities, skills and interests. A short and long range plan will be developed to
assist the family member develop strategies to reach their goals.
• Family Literacy/Education and Remediation is strongly encouraged for all parents
who lack a GED or the basic skills for employment. Participants lacking a high
school education can be enrolled in GED/ABE classes or remediation activities.
These will be provided by the FENWC Literacy in Technology Program. FENWC
has implemented a Wide Area Network literacy project. This system includes
computerized adult literacy programs and General Education Diploma (GED)
programs, at all twelve of our sites. Families may go to one of our neighborhood
centers and complete course work. Assessments and testing are coordinated with
Employment Services of Weld County,Aims Community College,and the University
of Northern Colorado. Families that are not comfortable with technological learning
will be referred to programs such as Right to Read, Aims Community College, and
other agencies providing literacy programs.
• Management of Information is also incorporated into FENWC's technological
system. We are utilizing the HSFIS system. This system has been installed, on our
Wide Area Network and each remote location can add and access information
pertinent to their families and children. This system enables our program to have
minute to minute updates regarding the status of families and issues in our
program. E-mail is also available at each site and has proven to improve
communication within the program.
• Supportive Services are available to assist families participate successfully in
programs identified on the Family Partnership Agreement. These services include,
but are not limited to, assistance with child care and transportation. The
Department of Human Services operates a county-wide transportation system which
will be at the disposal of all families participating in the program.
• Services for Children with Disabilities and Transitional Services (for typical children
as well as children with disabilities) are coordinated with the Local Education
Agencies (LEA's), including Part C. The LEA's provide direct therapeutic services
to children on-site, in their classrooms. LEA's provide training and consultation to
parents and staff. The LEA is engaged in regular lesson planning with our teachers
to ensure that the child's individual needs are included. FENWC works with
elementary schools to develop transitional plans for children entering kindergarten.
• Professional Development is provided to our staff in conjunction with Aims
Community College. Currently, many staff are enrolled in college level courses and
receive college credits toward the completion of an Associate Degree. Aims
Community College has worked with FENWC to establish a program which meets
CDA standards. In a recent development, the National Office of Head Start has
reviewed the criteria and course work established by Aims and determined that our
program can use the ECE Certificate from Aims Community College in lieu of the
CDA, as the minimum teacher requirement. Their certificate meets all of the criteria
of the CDA, therefore; saving our program $350.00, for each CDA Assessment.
This plan will also, help us exceed the 2003 minimum standard of having 50% of
teaching staff certified with a minimum of an Associates Degree.
All of the activities and services discussed are appropriate to meet the individual needs
of the family to support the realization of their family goals. All of the services offered to
families are available to families in Spanish as well as English. Our most current program
review (February, 1999) noted as a strength our multi-cultural/lingual skills and
environment. The Head Start model and philosophy will be the fundamental guiding
principles to ensure comprehensive child and parent development programs are consistent
with established standards.
Upon acceptance of this proposal all children can be recruited and enrolled into the
program by June 15, 2000. Children are accepted based on the following priorities: 1)
agriculture related income (51%or more)and age eligibility(lower incomes/hardships first)
and most recent move, 2) referrals from Child Protection, 3) children with disabilities, or
4) mono-lingual Spanish speaking children, and 5) children scoring low on their
developmental screening, or having health concerns. An Application Approval Board
meets at least one time per month to approve applications and ensure that the neediest
of the needy are accepted in the program, and that all applications are complete with the
required elements. The Approval Board consists (at a minimum) of the Family/Community
Partnership Specialist, one Service Coordinator, at least one parent, the Health Specialist,
and the Disability Services Specialist.
Beyond adhering to the minimum rules and regulations that have been established by
HHS/ACF/Head Start Performance Standards, FENWC also adheres to the
Developmentally Appropriate Practices For Children Birth Through Age 8, established by
the National Association for the Education of Young Children (NAEYC); the Colorado
Department of Human Services, Office of Child Care Services, Licensing Standards (all
of our centers are licensed); and the Colorado Department of Education's Quality
Standards. Currently, eight of our twelve centers are NAEYC Accredited. The remaining
four will be accredited by May, 2000.
The teachers and staff employed will meet at a minimum the qualifications recognized by
the Department of Health and Human Services/ACF/Head Start Bureau (see attached
Position Descriptions). Teachers will have the minimum qualification of the CDA or
equivalent. Additional classroom staff will meet the minimum requirements established by
the State of Colorado Department of Human Services licensing requirements. All
classrooms will be staffed with a minimum of one person fluent in the primary language of
the child and be culturally sensitive.
Training needs will be identified for each employee,documented and tracked through their
performance appraisal. Once the supervisor has approved the training plan it will go to
the Career Development Council for approval so that financial support may be provided
to the employee. The Family Educational Network of Weld County has always promoted
and supported professional growth and development of its employees.
Parents will be involved at the center level as volunteers, observers, and as members of
the Center Committee which elects members to the Migrant Head Start Parent Policy
Council. The Center Committees are involved directly in program planning and makes
recommendations to the Parent Policy Council for approval and ratification. (See
appendices for Policy Council approval of this proposal). All parent meetings and trainings
are scheduled to be convened at times which meet parent/family needs.
The responsibilities of the Parent Policy Council will include, but not be limited to:
a) assistance in the coordination and development of services where gaps
exist;
b) monitor fiscal and client activity;
c) on-going monitoring and evaluation;
d) act as a liaison to the community to represent the program on community
boards, task forces, etc;
e) approve program policy, hiring and firing; and
f) actively participate in program planning.
ORGANIZATIONAL CAPACITY
The Family Educational Network of Weld County (FENWC)as mentioned is engrossed in
community activities relative to children and family. As well as operating Early Childhood
Educational programs, FENWC has also operated programs funded by the local
Department of Social Services, Family Preservation, and a training grant secured in
cooperation with the local community college.
The Division of Human Services (see appendices for organizational charts), because of
its unique comprehensive nature, should be considered a strong candidate for the receipt
of this grant. As mentioned under the umbrella agency, there exist adult and youth
employment, education and remediation programs, early childhood and family programs,
and programs for the aging population. As well as, having many pieces in place to carry
out the services stipulated in this grant, The Department of Human Services has the
linkages within the community to accelerate participant progress. With the linkages of this
organization, the Head Start Program has the ability to identify gaps, and strengthen
collaborative efforts within Weld County, and to work with families in need or at risk of
being in need.
The Department of Human Services has developed a favorable reputation within local,
state and federal circles for its ability to administer creative programs that have proven to
be successful. Many programs under the auspices of The Department of Human Services
are and have been considered model programs because of their effectiveness and high
quality.
The Department of Human Services, Family Educational Network of Weld County has
operated the Head Start Program since 1974. Since its inception, it has grown from
serving 85 children yearly to serving 477 Head Start eligible children in 1999, 386 eligible
Migrant Head Start children (serving infants and toddlers as well as preschoolers), and 88
state funded preschool children. With all programs in place, FENWC now provides
services to more than 950 children and families per year. In addition, FENWC currently
has in place the structures and linkages, which when expanded and augmented by this
proposal, will be able to provide quality services while minimizing start up and
administrative costs.
Due to the diversity of funding streams found within the Weld County Department of
Human Services, there are mechanisms in place to monitor, track and allocate multiple
funding streams. Included as an the appendices is our Cost Allocation Plan which
discusses the agency's process of fund allocation. Having the Weld County Board of
County Commissioners as our grantee also assures that funds will be spent accordingly.
Weld County's policies and procedures regarding procurement and fund expenditures
have many safeguards in place to assure that funds are spend appropriately.
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Reception Community Developmentally
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Client Data Food Stamp Job Search « .. . Services CDA
tAgranUseasorrat Farmer kers Nutrirton Centers • Teacher Education • Education
1RNTAA Senior Centers Teaeher Aid Education
-,....,..., ---.—,,,.,. Outreach Curriculum Development
Senior Employment -, .-„_.,.,,.._.-.-_
_ Senior legal Services
Job Referrals ---.
Job Placements 1 Accounting Screening
Employer. Job Match Building and Caret ink Assessment
Relations Job Listing Computer Evaluation Disabilities and
Marketing : Maintenance Special Mental Health
Job Sokcitatan
Job Development —.....,._,- Ombudsman Services
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Summer Job Hunt - Case Management - .n
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Veteran's ServicesYHealth Veteran Veteran Service Coordination Personnel ScreR Assessment
•
Veleron's Preference Monitoring . Transportation
Representative } Physicals Health, Dental,
Immunizations
--•- Dental Exams and Nutrition
Dispatcher Dental Work
. GED Preparation Drivers Referrals
Remedial Education —_,—Y_... ._ _-_•. -,--.._—.-......-
Assessments • Secretarial
Bask Word Processing —_—..___
Learning Lab Bask Typing PBX Operator
Resume Development --,,.. Recruitment Famil
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_. -__•,_. _ �— ;;_�,, ,_..... !' Services Case Management Services
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JIPA Adult Programs ' Adult Day Care
JTPA Youth Programs Peer Counseling
•Special Summer Youth Program : Meals on Wheels
Dislocated Workers 1 Senior Clinics Policy Council •
Programs • AmeriCorps ` Hispanic Outreach . Parent Training Parent
. Youth Crime Prevention and Intervention ' Home Health Care • ! Volunteers
• Family Support Program = Attorney Supervision
Parent Advocacy involvement
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FENWC Organizational Chart
Executive Director
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Policy Council
Director of Development Director of Operations
Center Committee
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Specialists
Health, Disabilities, Education, Office Manager Service Coordinators Area Manager(MHS)
Family Partnerships
Specialists Technicians Office Technicians Teachers Service Coordinators
Teacher Assistants/Aides Teachers
•
Teacher Assistants/Aides
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
CENTER ENROLLMENT INFORMATION
MIGRANT HEAD START
CENTER TOTAL INFANT TODDLER PRESCHOOL
Billie 16 8 8 Funded Enrollment:
Martinez 250
Centennial 30 30 All centers licensed
Dos Rios 16 8 8
East 16 8 8 Operational M-Sat.,
Memorial June - Sept
Jefferson 30 30 Ratios:
Madison 16 8 8 Infant 1:3
Frederick 36 8 8 20 Toddler 1:3
Olathe 31 8 8 15 Pre 1 :8
Clifton 36 8 8 20 Staff qualified
Ft. Morgan 36 8 8 15
TOTAL 258 64 64 130 A
NEWS ARTICLES
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day.January 16,2000 GREELEY(Cob.)TRIBUNE A7
ROM PAGE Al
Out to lunch Free and reduced lunches
HISPANICS Percentage or students on free or reduced hmches for 1990-2000 Percentage d students on tree and reduced
_ lunches it Greeley-Exam Sdroot Orchid 6
Greeley-Evans t
kt'because nin bowing econ- not getting enough ESL time,'Milian n aster English more easily than be- `drool o.alt r16 { -i j`
�—
y that has kept unemployment rei- added. lug smattered with English for seven Poudra R-1 1 40,
re
:ely low. But the IJNC professor was hesi- hours a day. -" —— as
tie,nrw le., the dilemma facing tent to criticize District 6 for using "We do have some amazing kids St Vrae Valet' _ ILK
so.\
anct 6 is how to help Hispanic stu- ESL,which costs about SI million a inhere,"Gallegos said."About 100 Re 1J Alma
its.many of whom are Spanish- year and Is funded by the district's percent of them me bilingual and Thompson _ }+ `6T` n
takers, assimilate and become general fund. that's one skill they can take with `` 2n
sale in English "They're really trying Ned,"Mil- them for the test of their lives." ° 5 15 20 25 30 35 40 45 50
r5.
More than 2.150 students,or near- tan said of District 6•s efforts to teach Milian and Gallegos like the Dis-
I crcentofallstudentsinDistrict non-English speaking students- trier 6 dual-language program be- ` -r°'
ate classified asflthme 6reakdewR s.
CimimdEnglisfi "They wrote a Title VII grant four cause it maintains cultural identity Hispanic end white populations of students 199920110
7iicient,meaning Uxrcan't read. years ago.lhaCsamdpnsirive step." among Spanish-speaking students o ��
ite or speak English effectively. The federal grant Milian referred and festers bilingualism—an ob- Hispanic White Total students 1990 1997 1996 1999
ost of those LEP students are NS- to is also known as the Impror:ing scum quality among Americans—
nic. More thin?0 percent of all America's School Act. which pro- the can translate into jobs after high Greeley-Evans:Id es"'b mtt s '41,9% 55,9%' 14.857_ I 'District 6 populationi
s anic students enrolled in District sides funding for bilingual programs. school and college. Poudre R.1 In Foil Collin 11.1% 63.5% 29,406 me a d male Ian el sw0ents a, •
are LEP students—up from 15.5 For the act two years.District 6 hiss "The purpose of using bilingual st.Vrain Valley Rnid in Lai ;,aar�st
P past g g pmont 90.44'. • :..:74�;. 16,236 - �e'-Erare SdnW Dbht16
rcent ih 1995. used bilingual.dual-language pro- education is as a means to leach Eng- Thompson R-2J in Loveland-Berthoud 9.6Y. 67.3% 14,390 HtePante grunt Tit*
So far,the district provides Eng- grams at foot elementary schools— lish and the Spanish-speaking student ---- --- students
is as a Second Language and hilin- a much beuer approach than ESL in continues to be bilingual"Milian Garcia said the district has no Imes- time in bilingual education 1909-too° 41.9% 55.4% 14,667
ml or dual-language programs, teaching non-English speaking stn- said."Mont people whodisagaecwith tine of dumping its dual-language Garda said the district isalready 1996-1999 40.1% 57.2% 14.000
hick are designed to help Spanish- dents.Milian said this concept don't understand there is Program. preparing itself for shdrlages. As 1907-1996 96.4% 50,6% 14105
eakino students make a transition Although the programs vary an ESL component to any bilingual "As long as our test.scores and teachers leave the four elementary mint-tsar 37.9% 59.7% 54,069l
English more smoothly. slightly from one school to anothrr, program to get students to speak Eng- other indicators show us that our UV- schools with dual language pre- 'escorted .7% 63.2% 1II,oti
ESL programs are in "every District 6.s bilingual programs set out lisp dents are being more successful.I'd grams in District 6.they might be 199'lgal "30.5% 67.4% 11,962
:Viol that needs that support," to teach students in English and Span- "The bilingual program is really imagine it would be hard to get rid of replaced with bilingual teachers to 1965-196e 27 7% 70.6% to,636
ariso said,while bilingual programs. ish.Teachers split the time between something that needs to be continued, the program,"said Gamin,who added allow the bilingual program to 1979-1990 25.9% 72.7% 10,307
hick are funded by•dose to instructing in English and Spanish to otherwise you w'on't knots if it's ef- that once the grant expires,money for eventually expand to a kinder- to heart They have Title I
500.000 to federal grants,are in the 731 students in the pogrom at fective,You won't.see results in two the program would come from pis- garktrtllmugh-fifth-gradeetfort in place at half of the elementary
graMS
lace m Jefferson.Billie f laninez. Jefferson,Martinez.East Memorial years.' trip 6'a general fund. Even with tyre district's effort at schools in Greeley acrde ale Paiso
ast Memorial and Madison elemen- and Madison. And that's the question that eludes But Milian admits there are some bilingual education. Milian warns said These 1>ro�l'rt teach reading,
sty schools. "To hear someone talk in your na- experts:Will District 6 decide to fund possible roadblocks.including a no- that the program isn't the only solu- writing and math to ach students per-
"As we get larger amounts of rive tongue gives them confidence bilingual programs when the Title tronwide and state shortage in ESL Lion to teaching Spanish-speaking forming a subpar levels in small
panlsh-speaking students,that cre- and allows them to take risks."Daniel -VII grunt runs out in 2002?Plans to and bilingual teachers. students. groups or in one-on-one swings.
res an issue with English as a Second Gallegos said of first-graders enrolled expand the programs to other schools Currently, kindergarten through She said there mast be contact The district his°will mice again
anguageclasses and creates neaten( in the bilingual course he leaches at would depend on the individual Deeds second grades are provided bilingual with family members of students to offer summer reeding and math
need to teach ESL,"Pariso said. Jefferson."The chances of learning of schools.Parisi,said. programs at Madison,East Memorial help them learn the importance of an camps for all student!' continue
ESL programs have been widely English is immense when you know "District 6 needs to star thinking and Jefferson.At Martinez.students education and access to library books leasing in the otf-months.
std in District 6 for decades.The how to read and write in Spanish be- about how it is going to continue the in kindergarten through fourth grades for students so they can read at home rein bottom line for us is that you
rategy is to immerse non-English cause you can apply the concepts." program." Milian said. "i think it have access to the dual-language pro- with their parents. may e bave mline forhthe kids you
caking students in English-speak• Gallegos team teaches the first- would be tragic and I'd be disap- gram- "There's a danger in thinking problems P •
ig clasarr oms.For 45 minotes to an grade class.He maintains rintains that once pointed if the district ahandotred the And the district plans to add a new bilingual education will remedy all of get,busaid can't gsnakke xcusct>,-
our each day, ESL students are basic concepts are learned in stu- program knowing its potential." gradr each year at the schools so sat- the problems,"Milian said, lions-there's a ithgprefer chance those
tilled ftom their regular classrooms dents'native languages,students can District 6 bilingual director Jorge dents from previous grades can con- District 6 has taken that statement kids will ram.Period .
id receive individual instruction in _ _
.rtglish by a state qualified ESL
'acher.
But the ESL approach might not
e the best way to teach Spanish- .
Baking students.Milian said.
"The ESL program is the most -
:mnton rnodelofeducation for liras- .
cd English proficient students.but
's not a successful prognnt"Milian
aid."It's the least expensive,and
nu can use a monolingual teacher to
arch the program."
Milian blames the program's lack
feffectiveness on the short time that
adepts are actually pulled from their
lussrnoms to learn front ESL teach-
rs,who aren't required to conseise
i Spanish with students.
She also said that non-English
aerating students might not under-
and the concepts they're learning in
nglish because they might not have
sasteretl the language of their native
PROFESSIONAL
DEVELOPMENT PLAN
PROFESSIONAL DEVELOPMENT PLAN
REQUIREMENTS:
Lunch Aide
entry level
on-going Work toward High School Diploma/GED, and/or ESL.
On-going Documented professional development as specified on
Performance evaluations and recommended by immediate
Supervisor.
Teacher Assistant
entry level High School Diploma/GED, 1820 hours of experience.
completion of 3rd year CDA, preschool, or equivalent.
completion of 5th year CDA,infant/toddler,or equivalent.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Teacher
entry level CDA, preschool and infant/toddler, or equivalent.
completion of 5th year Director Certification.
completion of 7th year A.A.S. in ECE.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Service Coordinator
entry level Director Certification.
completion of 3rd year CDA. Infant/Toddler&Preschool or equivalent.
completion of 5th year A.A.S. in ECE.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Community Service Worker
entry level High School Diploma/GED.
completion of 3rd year Course work toward an A.A.
completion of 5th year A.A. Human Development or related field.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Office Technician
entry level High School Diploma/GED.
completion of 3rd year Completion of certificate program in related field.
completion of 5th year A.A in related field.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Parent Involvement Technician
entry level A.A. in related field.
on-going On-going documented professional development as specified
on performance evaluations and recommended by immediate
supervisor.
Specialist
entry level B.A. in corresponding field.
on-going On-going continuing education and certifications/licensure as
applicable.
Director
entry level B.A., M.A. preferred in corresponding field.
on-going On-going continuing education.
PROCESS
A) The three month evaluation will include:
1) For staff with less than an Associate Degree or not currently attending a higher educational
institution.
a) An assessment of their educational levels/needs and personal goals.
b) For staff with less than 8th grade literacy levels, a plan to reach 12th grade levels,
using the DHS learning system
2) For staff who have met the 12th grade levels or are attending a community college.
a) A long-term plan should be written to ensure that employees meet the 1st or 3rd year
requirements,including;time-frames,required courses,support systems,monitoring
methods.
3) For staff needing to learn English/Spanish,a plan to learn English/Spanish,including support
services (payment,tutors, social programs,etc.)
B) The six and twelve month evaluations will include:
1) An evaluation of the employee's progress,including areas of excellence and difficulties,as
well as identifying problems/barriers in meeting the requirements.
2) For staff who have not met the 12th grade literacy level or met English proficiency.
a) A plan for continuing support must be written.
b) A method and time-frame must be determined for on-going monitoring and support.
3) For staff who have met the 12th grade levels or are attending a community college.
a) A long-term plan should be written to ensure that employees meet the 3rd year
requirements,including;time-frames,required courses,support systems,monitoring
and evaluation methods.
C) Subsequent evaluations up through the 3rd year evaluation will include progress evaluations
1) . An evaluation of the employee's progress,including areas of excellence and difficulties,as
well as identifying problems/barriers in meeting the requirements.
2) A plan for continuing support and establish a time-frame for completion,on-going monitoring
and support.
D) The 3rd year evaluation will reflect status (completion or failure to meet)of 3rd year requirements.
1) For staff who have met the 3rd year requirements,a plan will be written to meet the 5th year
requirements or on-going staff development activities.
2) For staff who have not met the 3rd year requirements:
a) An evaluation of the employee's progress, including areas of excellence and
difficulties, as well as identifying problems/barriers in meeting the requirements.
b) If staff do not meet the requirements on schedule or seek professional development
opportunities as required, disciplinary action will occur up to and including
termination.
c) Progress will be monitored monthly.
d) The next evaluation will reflect status of meeting the requirements. If the
requirements are complete a plan will be written to meet the 5th year requirement.
If the requirements are not met, the steps in D)2) will be repeated until the
requirements are met.
E) Subsequent evaluations up through the 5th year evaluation will include progress evaluations
1) An evaluation of the employee's progress,including areas of excellence and difficulties,as
well as identifying problems/barriers in meeting the requirements.
2) A plan for continuing support and establish a time-frame for completion,on-going monitoring
and support.
F) The 5th/7th(teachers)year evaluation will reflect status(completion or failure to meet)of 5th/7th year
requirements.
1) For staff who have met the 5th/7th year requirements,a plan will be written for continuation
of professional development based upon identified areas of job related needs/interests.
2) For staff who have not met the 5th/7th year requirements.
a) An evaluation of the employee's progress, including areas of excellence and
difficulties, as well as identifying problems/barriers in meeting the requirements.
b) If staff do not meet the requirements on schedule or seek professional development
opportunities as required, disciplinary action will occur up to and including
termination.
c) Progress will be monitored monthly.
d) The next evaluation will reflect status of meeting the requirements. If the
requirements are complete a plan will be written for continuation of professional
development based upon identified areas of job related needs/interests. If
requirements are not met,the steps in,F)2),will be repeated until the requirements
are met.
G) All evaluations will also reflect identified areas which an employee would benefit from additional
training,i.e.;supervisory skills,communication skills,time-management t. These issues will also be
addressed in professional development plans.
H) Step increases for the 1st, 3rd, 5th and 7th years will be determined by an individuals successful
completion of their professional development requirements.
I) Staff currently employed who do not currently meet the requirements will commence with their
professional development plans September,(fall quarter) 1998,and follow the 1-3-5/7 year process.
If staff do not meet the requirements on schedule or seek professional development opportunities as
required, disciplinary action will occur up to and including termination.
J) FENWC has funding for staff development related to professional development will be financially
supported by FENWC only after other financial support options have been exhausted. See CDC
policy for payment of staff development activities.
K) FENWC will also support professional development by coordinating college level course work with
Aims Community College and other institutions as deemed appropriate, including four year
institutions, and graduate work, within budgetary constraints.
L) If necessary,and approved by the supervisor and directors,a flexible schedule may be allowed,if job
performance and quality are not compromised.
JOB DESCRIPTIONS
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Service Coordinator
Supervisor: Site Manager
Department: Weld County Division of Human Services' Family Educational Network
Position Supervises: Site Staff
Working Hours/Days: Hours will vary depending on time of year(Year-Round Position)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days),Vacation Leave (after
successful completion of initial six month preview period), Retirement Package, Workmen's Compensation,
and Social Security Benefits
Review Period: Twelve month review period. No vacation may be taken during the first six months of
review period. At the end of the sixth and twelfth month, the supervisor will conduct a formal performance
evaluation and recommendations for continued employment will be made to the Executive Director.
Salary: $1,729.56 per month/$9.94 per hour
REFERENCES WILL BE CHECKED
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services receives the recommendations of
the Interviewing Committee and hires individuals based upon those recommendations and the reference
checks. The Executive Director is the only staff member within the Division of Human Services with the
authority to hire or fire.
All individuals must be registered for employment with the Employment Services of Weld County located at
1551 North 17th Avenue, Greeley, Colorado, puff.to being considered for any position with the Weld
County Division of Human Services. Please check with the Employment Services Receptionist or
appropriate Technician at 353-3800 or at the above location.
All appointments to positions within the Weld County Division of Human Services will be made on the basis
of merit and fitness as determined by job-related, competitive selection procedures that are equally applied to
all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan political purposes and are
prohibited from using their official authority for the purpose of interfering with or affecting the results of an
election or nomination for office.
REQUIREMENTS
1. Must be Director Certified by the State Department of Social Services.
2. Must be knowledgeable of the Head Start Program and Performance Standards.
3. One (1)year experience with a Head Start Program, or other Early Childhood Program.
4. Bilingual(English/Spanish)preferred but not required.
5. Must participate in pre-service and in-service training.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(1)
REQUIREMENTS (Continued)
6. Must possess a current First Aide/CPR(Adult and Child) Certificate or obtain one within three (3)
months of employment and keep current.
7. Must be able to relate to and work with low-income and minority people.
8. Must be familiar with and abide by the State Law on Child Abuse.
9. Must have a physical examination and pass criteria as set forth in the Head Start Rules and Regulations
within thirty(30) days of employment and every two years thereafter.. Must have current immunization
record.
10. Must possess good communications skills,verbal and written.
11. Must have excellent professional ethics.
12. Must submit resume and transcripts as required.
13. Must pass FBI/CBI background check, as well as Department of Social Services Central Registry check.
14. Must have a valid Colorado Driver's License and provide proof of auto insurance and be able to travel
throughout the State of Colorado as well as out of state.
15. Must work YEAR ROUND and be able to work various hours and days as required - FLEXIBLE.
. 16. Must present three (3)letters verifying character and suitability to work with young children.
JOB DUTIES (Include but are not limited to the following):
1. Supervision and evaluation of site stag to include: tracking attendance, completing performance
appraisals and other evaluative tools and reporting to the Site Manager. Secures necessary training and
technical assistance for center stiff.
2. Responsible for the daily operation of site. Ensure that all areas are in compliance according to
applicable rules and regulations. Meet regularly with the Site Manager and report on the status of center
operations.
3. Establish and attend Center Committee meetings and ensure that Representative and Alternate are
elected for Parent Policy Council.
4. Coordinate parent and child activities with the elementary school, establish rapport with the elementary
school staff; and facilitate transition activities with the elementary school.
5. Keep supervisor advised of any unusual situations and/or problems and the action taken.
6. Maintain an inventory record of materials and equipment on site.
7. Ensure the completion of OSPRI evaluations of the center: monthly November- May for Head Start;
July - September for Migrant Head Start.
8. Responsible for security and maintenance of the center.
9. Provide assistance to the Health Specialist in the following areas: health and developmental screenings,
and contacting parents regarding health issues.
10. Responsible for the recruitment, determination, and placement of eligible children for the center.
11. Responsible for the service coordination(case management)for the families of the center.
12. Follow the chain of command at all times.
13. Adapt, expand, and change center plans and procedures to meet changing programs needs.
14. Submit orders for supplies and equipment for the center.
15. Responsible for processing and maintaining necessary paperwork, and center statistical data, to be
submitted in a timely manner.
16. Attend necessary meetings and training;to include pertinent elementary school meetings and/or training.
17. Document and manage personnel actions appropriately in conjunction with personnel policies and
procedures and the FENWC personnel representative.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(2)
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Teacher
Supervisor: Service Coordinator
Department: Weld County Division of Human Services' Family Educational Network
Position Supervises: 1 Teacher Assistant, 1 Teacher Aide, and Volunteers
Working Hours/Days: Hours will vary depending on time of year (Year-Round Position)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days), Vacation Leave (after
successful completion of initial six month review period), Retirement Package,Workmen's Compensation,
and Social Security Benefits
Review Period: Twelve month review period. No vacation may be taken during the first six months of
review period. At the end of the sixth and twelfth month, the supervisor will conduct a formal performance
evaluation and recommendations for continued employment will be made to the Executive Director.
Salary: $1,543.38 per month/$8.87 per hour
REFERENCES WILL BE CHECKED
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services receives the recommendations of
the Interviewing Committee and hires individuals based upon those recommendations and the reference
checks. The Executive Director is the only staff member within the Division of Human Services with the
authority to hire or fire.
All individuals must be registered for employment with the Employment Services of Weld County located at
1551 North 17th Avenue, Greeley, Colorado, prior to being considered for any position with the Weld
County Division of Human Services. Please check with the Employment Services Receptionist or
appropriate Technician at 353-3800 or at the above location.
All appointments to positions within the Weld County Division of Human Services will be made on the basis
of merit and fitness as determined by job-related, competitive selection procedures that are equally applied to
all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan political purposes and are
prohibited from using their official authority for the purpose of interfering with or affecting the results of an
election or nomination for office.
REQUIREMENTS
1. BA or AA in Early Childhood Development or a minimum of a Child Development Associate (CDA)
Certificate -verification required.
2. One (1) year verifiable experience with preschool age children.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(1)
REQUIREMENTS (Continued)
3. Bilingual (English/Spanish) preferred but not required.
4. Must participate in pre-service and in-service training.
5. Must pass FBI/CBI background check, as well as Department of Social Services Central Registry check.
6. Must have a physical examination and pass criteria as set forth in the Migrant Head Start Rules and
Regulations within thirty (30) days of employment or be terminated. Must have current immunization
record.
7. Must be able to work with and relate to low-income and minority people.
8. Must be familiar with and abide by the State Law on Child Abuse.
9. Must have a valid Colorado Driver's License and Auto Insurance. Must provide own transportation as
you will be required to travel to county site.
10. Must work YEAR ROUND and travel to County site.
11. Must possess a First Aide/CPR Certificate or obtain one within thirty (30) days of employment.
12. Must present three (3) letters verifying character and suitability to work with children.
JOB DUTIES (Include but are not limited to the following):
1. Knowledgeable in implementing Head Start Goals and Performance Standards, NAEYC's
Developmentally Appropriate Practices, Colorado Department of Human Services Rules and
Regulations for Child Care Centers, FENWC's Policies and Procedures.
2. Continue professional growth by staying knowledgeable of early childhood practices and maintain
professional credentials.
3. Be able to identify and individualize a developmental program for each child to meet developmental and
cultural needs, and document on weekly lesson plans, 1EP's, and share information with support staff
during staffing, and as needed.
4. Be involved with each FENWC Component in providing services to children and families.
5. Complete home visits, parent teacher conferences, parent meetings. Team work with support staff, and
submit documentation.
6. Provide parents with information, training on child development and developmentally appropriate
practices through parent contacts such as but not limited to home visits, letters, meetings, telephone
calls. Responsible for parent involvement activities as outlined in the Performance Standards.
7. Supervise and train classroom teacher aides and volunteers to ensure appropriate practices, policies and
procedures, and performance standards as followed through.
8. Be able to document performance and submit evaluations of teacher aides as required.
9. Develop training plans with aide and your own training plan and follow through on the training plans and
training attended.
10. Complete accurate documentation,lesson plans, IEP's, information on each child's classroom file,
referrals, meal counts, attendance, and other required paperwork, and submit as required.
11. Attend training, meetings, in-service, parent nights as required.
12. Responsible for ensuring developmentally appropriate practices are implemented at all times for children
indoors and outdoors, and children are SUPERVISED AT ALL TIMES.
13. Have knowledge of Child Abuse Policy and implement as needed. No Corporal Punishment, total
isolation, inappropriate forms of communication (verbal/non-verbal) or any form of child abuse or
neglect will be permitted within the child care center.
14. Will obtain parent substitute when absent. Teacher Aide will know the responsibilities when teacher is
absent.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(2)
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Teacher Assistant
Supervisor: Teacher
Department: Weld County Division of Human Services' Family Educational Network
Position Supervises: -0-
Working Hours/Days: Hours will vary depending on time of year (Year-Round Position)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days), Vacation Leave (after
successful completion of initial six month review period), Retirement Package, Workmen's Compensation,
and Social Security Benefits
Review Period: Twelve month review period. No vacation may be taken during the first six months of
review period. At the end of the sixth and twelfth month, the supervisor will conduct a formal performance
evaluation and recommendations for continued employment will be made to the Executive Director.
Salary: $1,155.36 per month/$6.64 per hour
REFERENCES WILL BE CHECKED
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services receives the recommendations of
the Interviewing Committee and hires individuals based upon those recommendations and the reference
checks. The Executive Director is the only staff member within the Division of Human Services with the
authority to hire or fire.
All individuals must be registered for employment with the Employment Services of Weld County located at
1551 North 17th Avenue, Greeley, Colorado, Dnor to being considered for any position with the Weld
County Division of Human Services. Please check with the Employment Services Receptionist or
appropriate Technician at 353-3800 or at the above location.
All appointments to positions within the Weld County Division of Human Services will be made on the basis
of merit and fitness as determined by job-related, competitive selection procedures that are equally applied to
all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan political purposes and are
prohibited from using their official authority for the purpose of interfering with or affecting the results of an
election or nomination for office.
REQUIREMENTS
1. High School Diploma or GED - verification required.
2. Must be Assistant Group Leader Qualified according to the Colorado Department of Human Services
Rules and Regulations for Child Care Centers.
3. One (1) year verifiable experience with preschool age children.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(1)
REQUIREMENTS (Continued)
4. Bilingual(English/Spanish)preferred but not required.
5. Must participate in pre-service and in-service training.
6. Must pass FBI/CBI background check, as well as Department of Social Services Central Registry check.
7. Must have a physical examination and pass criteria as set forth in the Migrant Head Start Rules and
Regulations within thirty(30) days of employment or be terminated. Must have current immunization
record.
8. Must be able to work with and relate to low-income and minority people.
9. Must be familiar with and abide by the State Law on Child Abuse.
10. Must have a valid Colorado Driver's License and Auto Insurance. Must provide own transportation as
you will be required to travel to county site.
11. Must work YEAR ROUND and travel to County site.
12. Must possess a First Aide/CPR Certificate or obtain one within thirty(30) days of employment.
13. Must present three(3) letters verifying character and suitability to work with children.
JOB DUTIES (Include but are not limited to the following):
1. Greet each child upon arrival/departure.
2. Daily planning and execution of all classroom and outdoor activities.
3. Involved with children by providing developmentally appropriate engagement of activities both indoors
and outdoors.
4. Provide for well being, health, and safety of each child enrolled in the Center.
5. Supervise children at all times including bathrooms, playground, bus stop. At no time shall a child be
unsupervised.
6. Provide appropriate meal service and nutiltion and health activities.
7. Clean and disinfect classroom and its contents, and keep playground,halls, bathrooms free of debris, and
safe and healthful for children.
8. Assist in the classroom with materials, set up and preparation. Keep classroom and materials neat and
orderly at all times.
9. Assist in parent conferences,home visits, parent meetings, parent nights, and submits documentation.
10. Attend training workshops, conferences, in-service training as required.
11. Complete accurate paperwork, reports as assigned by supervisor after training.
12 .Substitute for teacher in teacher's absence. Assist in obtaining parent substitute on ones own absence.
13. Maintain confidentiality of issues as outlined in policies and procedures.
14. Communicate with teacher, and support staff using a team concept approach.
15. Have knowledge of Child Abuse Policy and implement as needed. No Corporal Punishment, total
isolation, inappropriate forms of communication(verbal/non-verbal) or any form of child abuse or
neglect will be permitted within the child care center.
16. Will implement training is the classroom and with parents. Will follow through on training plan designed
by supervisor.
17. Work with teacher on parent involvement activities as outlined in the Performance Standards.
18. Implement Head Start Performance Standards, FENWC Policies and Procedures.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
(2)
CURRICULUM
POLICY COUNCIL
APPROVAL
FEDERAL AUDIT
J�'nuts,, ADMINISTRATION FOR
DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN AND FAMILIES
Region VIII
+.. Federal Office Building
" ^ 1961 Stout Street
Denver,CO 80294-3538
November 29, 1999
Mr.Mike Kyles,Board Chairperson
P.O.Box 1805
Greeley,Colorado 80632
Re: Head Start Grant No.: 08CH0019/24
HHS Audit Control No.: A-08-99-60193
Budget Period Ended: 12/31/97
Dear Mr. Kyles:
We have completed our review of your organization-wide audit and your FINAL Financial Status Report(SF-269)
on the above referenced grant. The corrective action plan outlined in the audit has adequately addressed the audit
finding and recommendation.
The amount of unexpended Federal funds,for Program Year 24,was$0.
Program Account PA20 PA22
•
Approved Federal Budget $20,356 $1,588,780
Actual Total Expenditures 20,356 1,588,780
Unexpended Federal Funds $0 $0
If you have any questions concerning this audit,please contact Jeff Newton,at(303)844-3100 ext.319.
Sincerely,
W tlluityvvi 14011.71t
William Hagerty
Grants Officer
Office of the Regional Administrator
cc: Walter J. Specktnan,Executive Director
Tere Keller-Amaya,Head Start Director
Victoria Kircher,Policy Council Chairperson
Marilyn Carlino,Fiscal Officer
Mike Kyles, Page 2 •
Mr. Mike Kyles,Board Chairperson-Attachment
Grantee: Family Educational Network of Weld County
Grant No.: 08CH0019/24
Audit Control Number: A-08-99-60193
Budget Period Ended: 12/31/97
PLEASE SIGN INDICATING YOUR AGREEMENT OR DISAGREEMENT WITH THE ATTACHED LETTER.
IF YOU AGREE,THIS AUDIT IS CLOSED. IF NOT,PLEASE STATE YOUR SPECIFIC REASON(S)FOR
THIS POSITION. PLEASE RESPOND WITHIN 15 DAYS FROM THE DATE OF THIS LETTER.
AGREE DISAGREE
DATE:
SIGNATURE,BOARD CHAIRPERSON
COST ALLOCATION PLAN
•
1
DIVISION OP :'-. 1 VICES
_ ; 't
BY
MARILYN CARLINO
FISCAL OFFICER
REVISED MAY 1998
CERI'IrICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith and to
the best of my knowledge and belief.
1. All costs included in this proposal revised May 1998, to establish the cost allocation
method for calendar year 1998 are allowable in accordance with the requirements of OMB
Circular 487 and the requirements of the Federal award(s)to which they apply.
2. All costs included in this proposal are properly allocable to the Federal awards on the
basis of a beneficial or causal relationship between the expenses incurred and the awards to which
they are allocated in accordance with applicable requirements. Further, similar types of costs have
been accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld
Division of Mutsu. Services
\ ter J. Speckman
//Executive Director
(_/'
WELD COUNTY DIVISION OF HUMAN RESOURCES
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is to outline, in writing, the
methods and procedures that Weld County Division of Human Services will use to
allocate costs to its various programs, contracts and grants.
BACKGROUND
Weld County Division of Human Services (DRS) operates as an umbrella agency
of Weld County Government. DHS is the administrative entity for various federal
and state programs, grants and contracts. These programs are grouped into four
areas; Employment Services, Family Educational Network, Area Agency on Aging and
Other Human Service. Employment Services includes the following grants and
contracts; Job Training Partnership Act Grant programs, Job Service, Summer Job
Hunt, Summer of Service, Employment First Food Stamp/Job Search Program,
Workfare, TANF, Family Support Program, Americorps, Youth Crime Prevention
Initiative, Educational Computer Lab, and One Stop Programs. Family Educational
Network consists of the following revenue sources and programs; Head Start,
Migrant Head Start, Child Care Food Program, Family Support Program, Neighbor to
Neighbor and Preschool. Area Agency on Aging incorporates Older American Act
funds into several Senior programs. It also relies on USDA funds for Senior
nutrition programs, Community Service Block Grant Funds for coordinating the
Senior volunteer program, Federal Transit Funds for Senior Minibus
transportation, and Single Entry Point Funds and Private Contracts for Senior
Case management and JTPA funds for Older Worker. Other Human Service programs
and funding include; Community Service Block grant, Commodity Supplemental Food
Program, and LeHeap .._
These grants require that DHS complies with OMB Circular A-102, Uniform
Administrative Requirements for State and Local Governments and OMB Circular A-
87, Cost Principles for State and Local Governments. This Cost Allocation Plan
is based on the definitions and requirements spelled out in OMB Circular A-87.
GENERAL APPROACH
The general approach of DHS in allocating costs to particular programs,
grants and contract is as follows;
A) All costs identifiable with a specific program, grants or contracts
are charged directly to the benefiting program.
B) Unassigned direct costs are assigned to cost pools and are allocated
monthly based on monthly time sheet distribution percentages of the
personnel assigned to each particular cost pool. For example, the
percentages taken against the Employment Services cost pool only
come from Employment Services staff.
ALLOCATION METHODOLOGY
DHS uses five cost pools;
1) Transportation Cost Pool---This pool is used to accumulate all the
joint costs associated with running DHS' s Transportation Department
which provides minibus transportation for several of our programs.
This pool includes transportation staff salaries, fringe benefits,
and all transportation operational costs.
2) Employment Services Cost Pool---This pool is used to accumulate all
the joint costs associated with the operations of Employment
Services including; Employment Services staff salaries, fringe
benefits, and other costs which cannot be directly identified to a
program.
3) Area Agency on Aging Cost Pool---This pool is used to accumulate all
salary and fringe costs and joint costs associated with Area Agency
on Aging employees and programs.
4) Administrative Cost Pool---This pool includes all administrative
salaries, fringe, overhead and other joint costs associated with
administering all DHS programs that cannot be directly identified to
a grant or contract.
5) FENWC Cost Pool---This pool is used to accumulate all the joint
costs associated with the operations of Family Educational Network
of Weld County including; FENWC staff salaries and fringe, as well
as other costs which cannot be directly identified to a specific
program.
TRANSPORTATION COST POOL .
The Transportation Department system tracks client miles and trips
associated with each program served. These figures are accumulated into
a monthly report. Monthly, percentages of miles per program are
calculated for the period. The percentages are taken against the total
transportation department costs for the month. The amounts are allocated
from the pool to the program (fund) receiving benefit.
EMPLOYMENT SERVICES COST POOL
Monthly time sheets are kept by all Employment Services employees noting
their time per month per program served. Monthly, the time worked per
program is entered into a spreadsheet which calculates total time
(weighted by rates of pay) percentages per program. The time/rate
percentages are taken against this pool of costs and are allocated to
grants served accordingly.
r AREA AGENCY ON AGING SERVICES COST POOL
` Monthly time sheets are kept by all Area Agency on Aging employees noting
their time per month per program served. Monthly, the time worked per
program is entered into a spreadsheet which calculates total time
percentages per programs weighted by rates of pay. The time/rate
percentages are taken against this pool of costs and are allocated to
grants served accordingly.
ADMINISTRATIVE COST POOL
Monthly time sheets are kept by all Administrative staff noting their time
per month per program served. Monthly, the time worked per program is
entered into a spreadsheet which calculates total time percentages per
program weighted by rates of pay. The time/rate percentages are taken
against this pool of costs and are allocated to grants served accordingly.
FENWC COST POOL
Monthly time sheets are kept by all FENWC staff noting their time per
program served. The classroom staff allocates by percentage of children
per program. Monthly, the percentages are calculated and taken against
this pool of costs and allocated to grants and programs served
accordingly.
GENERAL LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general
ledger departments. Each grant or program is its own general ledger
department (fund) . All direct costs are charged ' directly to the
particular department it served. All allocated costs are entered into the
ledger by journal entry--from the pools to the grant departments. Each
allocated line item is coded so it can be identified as to cost pool
source. Each expense, whether direct or allocated, is also coded with a
program code to charge it against the cost category defined by the grant.
REPORTING
Most grant programs are on quarterly reporting. Each general ledger
department is printed for the time period to report. The department
carries the calendar year-to-date totals for each cosu tracted what
tegory of
expenses. From the total for the grant cost category is b
has been reported in prior periods of the same calendar year. The balance
for the cost category is transferred to the report for the current period.
The ledger report, is the documentation of costs and backup to reported
expenditures.
LETTERS OF SUPPORT
ASSURANCES
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and
Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been
paid or will be paid to any person for influencing or attempting
to influence and officer or employee of any agency, a Member of
Congress, and officer or employee of Congress , or an employee of
a Member of Congress in connection with this Federal contract,
grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying, " in accordance with its instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was place when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section
1352 , title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not
less than $10 , 000 and not more than $100, 000 for each such
failure.
Weld County Board of Commissioners
Human Services Department
O anization
../,,. /C— hair O41-19 O
uthorized Sig atilrei Title Date
NOTE: If Disclosure Forms are required, please contact:
Administration for Children and Families
Administration for Children, Youth, and Families/HSB
P.O. Box 1182, Washington, D.C. 20013
ATTN: Lynda Perez
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters—Primary Covered Transactions
Instructions for Certification
1 . By signing and submitting this proposal, the prospective primary participant is
providing the certification set out below.
2. The inability of a person to provide the certification required below will not
necessarily result in denial of participation in this covered transaction. The prospective
participant shall submit an explanation of why it cannot provide the certification set out
below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary participant to furnish a certification or an explanation
shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which
reliance was placed when the .department or agency determined to enter into this
transaction. If it is later determined that the prospective primary participant knowingly
rendered an erroneous certification, in addition to other remedies available to the
Federal Government, the department or agency may terminate this transaction for
cause or default.
4. The prospective primary participant shall provide immediate written notice to the
department or agency to which this proposal is submitted if at any time the
prospective primary participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, participant, person, primary covered transaction, principal,
proposal, and voluntarily excluded, as used in this clause, have the meanings set out
in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact the department or agency to which this
proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that,
should the proposed covered transaction be entered into, it shall not knowingly enter
into any lower tier covered transaction with a person who is proposed for debarment
. under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by
the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal
that it will include the clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the
department or agency entering into this covered transaction, without modification, in
all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
8. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tie~ covered transaction that it is not proposed for
debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant may decide the method and frequency by which it
determines the eligibility of its principals. Each participant may, but is not required to,
check the List of Parties Excluded from Federal Procurement and Nonprocurement
Programs.
9. Nothing contained in the foregoing shall be construed to require establishment
of a system of records in order to render in good faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation
in this transaction, in addition to other remedies available to the Federal Government,
the department or agency may terminate this transaction for cause or default.
************
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters—Primary Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction: violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
• (c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one
or more public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
•
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion—Lower Tier Covered Transactions
Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is
providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which
reliance was placed when this transaction was entered into. If it is later determined
that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government the
department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall"provide immediate written notice to
the person to which this proposal is submitted if at any time the prospective lower tier
participant learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, participant, person, primary covered transaction, principal,
proposal, and voluntarily excluded, as used in this clause, have the meaning set out in
the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that,
[[Page 33043]] should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier covered transaction with a person who is proposed
for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal
that it will include this clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without
modification, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not proposed for
debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from covered transactions, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not required to, check the
List of Parties Excluded from Federal Procurement and Nonprocurernent Programs.
8. Nothing contained in the foregoing shall be construed to require establishment
of a system of records in order to render in good faith the certification regt.'red by this
clause. The knowledgE. and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation
in this transaction, in addition to other remedies available to the Federal Government,
the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility an
Voluntary Exclusion—Lower Tier Covered Transactions
(1) The prospective lower tier participant certifies, by submission of this proposal,
that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
•
This certification is required by the regulations implementing the Drug-Free Workplace Act
of 1988: 45 CFR Part 76, Subpart, F. Sections 76.630(c) and (d)(2) and 76.645(a)(1). and
(b) provide that a Federal agency may designate a central receipt point for STATE-WIDE
AND STATE AGENCY-WIDE certifications, and for notification of criminal drug convictions.
For the Department of Health and Human Services, the central pint is: Division of Grants
Management and Oversight, Office of Management and Acquisition, Department of Health
and Human Services, Room 517-D, 200 Independence Avenue, SW Washington, DC
20201.
Certification Regarding Drug-Free Workplace Requirements
(Instructions for Certification)
1. By signing and/or submitting this application or grant agreement,the grantee is providing the certification set out below.
2. The certification set out below is a material representation of fact upon which reliance is placed when the agency awards the
grant. tf it is later determined that the grantee knowingly rendered a false certification,or otherwise violates the requirements of
the Drug-Free Workplace Act,the agency, in addition to any other remedies available to the Federal Government. may take
action authorized under the Drug-Free Workplace Act.
3. For grantees other than individuals,Ahernate I applies.
4. For grantees who are individuals, Alternate II applies.
5. Workplaces under grants.for grantees other than individuals, need not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identity the workplaces at the time of application, or upon award, if
there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under
the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway
department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios).
7. ft the workplace identified to the agency changes during the
performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in
question (see paragraph five).
8. Definitions of terms in the Nonprocurement Suspension and Debarment Common rule and Drug-Free Workplace common rule
apply to this certification. Grantees' attention is called, in particular,to the following definitions from these rules:
Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C.8121
and as further defined by regulation 121 CFR 1308.11 through 1308.15);
Conviction means a finding of guilt (including a plea of nolo
cornenderet or imposition of sentence, or both. by any Judicial body charged with the responsibility to determine violations of the
Federal or State criminal drug statutes:
Cnmrnal drug statute means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use,
or possession of any controlled substance;
Employee means the employee of a grantee directly engaged in the performance of work under a grant. including: (I) All
direct charge employees; (ii) All indirect charge employees unless their impact or involvement is insignificant to the performance
of the grant: and. (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant
and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g.,volunteers,
• even if used to meet a matching requirement: consultants or independent contractors not on the grantee's payroll: or employees
of subrecipients or subcontractors in covered workplaces).
Certification Regarding Drug-Free Workplace
Requirements
Alternate I. (Grantees Other Than Individuals)
The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohl.3ition; •
(b) Establishing an ongoing drug-free awareness program to inform employees about --
(1)The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace; (3) Any available
drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the grant, the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under
paragraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title,
to every grant officer or other designee on whose grant activity the convicted employee was
working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph (d)(2), with respect to any employee who is so convicted —
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
(B) The grantee may insert in the space provided below the site(s) for the performance of
work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check D if there are workplaces on file that are not identified here.
Alternate It (Grantees Who Are Individuals)
•
(a) The grantee certifies that, as a condition of the grant, he or she will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance
in conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring during the
conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar
days of the conviction, to every grant officer or other designee, unless the Federal agency
designates a central point for the receipt of such notices. When notice is made to such a
central point, it shall include the identification number(s) of each affected grant.
[55 FR 21690, 21702, May 25, 19901
Certification Regarding Environmental Tobacco Smoke.
Public Law 103-227, Part C - Environmental Tobacco Smoke, also known as
the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in
any portion of any indoor facility owned or leased or contracted for by any
entity and used routinely or regularly for the provision of health, day care,
education, or library services to children under the age of 18, if the services
are funded by Federal programs either directly or through State or local
governments, by Federal grant, contract, loan, or loan guarantee. The law
does not apply to children's services provided in private residences, facilities
funded solely by Medicare or Medicaid funds, and portions of facilities used
for inpatient drug or alcohol treatment. Failure to comply with the provisions
of the law may result in the imposition of a civil monetary penalty of up to
$1000 per day and /or the imposition of an administrative compliance order
on the responsible entity.
By signing and submitting this application the applicant/grantee certifies that it
•
will comply with the requirements of the Act. The applicant/grantee further
agrees that it will require the language of this certification be included in any
subawards which contain provisions for children's services and that all
subgrantees shall certify accordingly.
Certification Regarding Lobbying
Certification for Contracts: Grants, Loans, and
Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been
paid or will be paid to any person for influencing or attempting
to influence and officer or employee of any agency, a Member of
Congress, and officer or employee of Congress . , or an employee of
a Member of Congress in connection with this Federal contract,
grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying, " in accordance with its instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was place when this transaction was made or
entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by section
1352 , title 31, U.S. Code. Any person who fails to file the
required certiaandnnot more than $100000 for
shall
e subject
, civil
eachpenalty
such of not
less than $10,000
failure.
Weld County Board of Commissioners
Human Services Department
Organization
Chair
Authorized Signature Title Date
Dale K. Hall
NOTE: If Disclosure Forms are required, please contact:
Administration for Children and Families
Administration for children, Youth, and Families/HSE
P.O. Box 1182, Washington, D.C. 20013
ATTN: Lynda Perez
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