HomeMy WebLinkAbout20000375.tiff Letter of Budget Transmittal
To: Division of Local Government and Weld County Commissioners
1313 Sherman Street, Room 521 915 10th Street
Denver, CO 80203 Greeley, CO 80632
December 15, 1999
Attached is the 2000 budget for the Windsor Severance Library District in Weld County,
submitted pursuant to Section 29-1-113, CRS and TABOR limitations. This budget was
adopted on December 14, 1998. If there are any questions on the budget, please contact
Carol Engel, at 970-686-9955 and 720 Third St., Windsor, CO 80550. The mill levy
certified to the Weld County Commissioners is 1.740 mills (subject to TABOR mill levy
limitations) for all general operating purposes ( not including G.O. bonds and interest or
contractual obligations approved at election or levies for capital expenditures). Based on
an assessed valuation of $169,068,270, the property tax revenue subject to statutory
limitation is $277,243.
I hereby certify that the enclosed are true and accurate copies of the budget and
certification of tax levies to the Board of County Commissioners.
Signature of Officer &Lek
L;61-etcTectt(
Title
e9 r2000-0375
RESOLUTION TO ADOPT THE BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND
ADOPTING A BUDGET FOR THE WINDSOR SEVERANCE LIBRARY DISTRICT, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2000, AND
ENDING ON THE LAST DAY OF DECEMBER, 2000.
WHEREAS, the Library Board of the Windsor Severance Library District has appointed Carol
Engel,Director,to prepare and submit a proposed budget to said governing body at the proper time;and
WHEREAS, Carol Engel, Director, has submitted a proposed budget to this governing body for
its consideration;and
WHEREAS, upon due and proper notice, published or posted in accordance with the law, said
proposed budget was open for inspection by the public at a designated place, a public hearing was held on
December 14, 1999, and interested taxpayers were given the opportunity to file or register any objections
to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF THE WINDSOR
SEVERANCE LIBRARY DISTRICT, COLORADO:
Section 1. That the budget, as submitted, amended and attached, be and the same hereby is
approved and adopted as the budget of the Windsor Severance Library District, Colorado, for the year
stated above.
Section 2. That the budget hereby approved and adopted shall be signed by the President and
made part of the public records of the District.
ADOPTED,this 14th day of December, AD., 1999.
z7
ettPatty rea ur
Windsor Library Board
ATTEST:raez-ilArw��s
Steffens,Vioi President
Windsor Severance Library Board
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND
SPENDING AGENCIES, IN THE AMOUNTS FOR THE PURPOSE AS SET FORTH BELOW, FOR
THE WINDSOR SEVERANCE LIBRARY DISTRICT, COLORADO,FOR THE 2000 BUDGET YEAR
WHEREAS, the Library Board has adopted the annual budget in accordance with the Local
Budget Government Law,on December 14, 1999;and
WHEREAS,the Library Board has made provision therein for revenues in an amount equal to or
greater than the total proposed expenditures as set forth in said budget;and
WHEREAS, it is not only required by law, but also necessary to appropriate the revenues
provided in the budget to and for the purposes described below, thereby establishing a limitation on
expenditures for the operation of the District.
NOW, THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF THE WINDSOR
SEVERANCE LIBRARY DISTRICT, COLORADO:
That the following sums are hereby appropriated from the revenue of each fund,to each fund,for
purposes stated:
Total General Fund $356,441
Total Debt Service Fund $142,612
ADOPTED, this 14th day of December, A.D., 1999.
Patty Pike, dent
Windsor Severance Library Board
ATTEST: ` �
�ra Steff n,Vcal dent
Windsor Severance Library Board
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 1999 TO HELP
DEFRAY THE COSTS OF GOVERNMENT FOR THE WINDSOR SEVERANCE LIBRARY
DISTRICT, COLORADO,FOR THE 2000 BUDGET YEAR —
WHEREAS, the Board of Trustees of the Windsor Severance Library District has adopted the annual
budget in accordance with the Local Government Budget Law on December 14, 1999,and;
WHEREAS, the amount of money necessary to balance the budget for general operating expenses is
$294,179, and;
WHEREAS, the amount of money necessary to balance the budget for bonds and interest is $140,496,
and;
WHEREAS, the 1999 net valuation for assessment for the Windsor Severance Library District as certified
by the County Assessor is$169,068,270.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WINDSOR
SEVERANCE LIBRARY DISTRICT, COLORADO:
Section 1, That for the purpose of meeting all general operating expenses of the Windsor Severance
Library District during the 1999 budget year,there is hereby levied a tax of 1.740 mills upon each dollar
of the total valuation for assessment of all taxable property within the Library District for the year 1999.
Section 2. That for the purpose of meeting all bonds and interest of the Windsor Severance Library district
during the 1999 budget year, there is hereby levied a tax of 0.831 mills upon each dollar of the total
valuation for assessment of all taxable property within the Library District for the year 1999.
Section 3. That the Library Director is hereby authorized and directed to immediately certify to the County
Commissioners of Weld County, Colorado, the mill levy for the Windsor Severance Library District
hereinabove determined and set.
ADOPt Ell this 14th day of December 1999.
Patty Pikee resident
Windsor erance Library Board
ATTEST:
aftara Steffens,
V—President
B Steffens, V " 'President
Windsor Severance Library Board
AFFADAVIT OF PUBLICATION
STATE OF COLORADO
ss
COUNTY OF WELD
I, JOHN TODD VESS, of said County of Weld, being duly
sworn,say that I am publisher of
WINDSOR BEACON
Monte of BUDGET •
- Mebcee Small given that aproposed a weekly newspaper having a general circulation in said
budget has been submitted to the County and State, published in the town of WINDSOR, in
Pentlsor.severance Library District Board
kr the ensungYear of 2000.Thst a copy said County and State; and that the notice, of which the
°' oonprpnosedbuygethaSbeanIgedin annexedjs a true copy, has been published in said weekly
the office of the director where same is ._^
open for public inspection.That such for J successive weeks, that the notice was
"op'edb"°°"a"ibe considered atthe published in the regular and entire issue of every number of
regular meeting of the library Board M be
held at the library.720 Third street. the paper during the period and time of publication, and in
Windsor.Colorado.on November 23.19%.x5:00 p.m. the newspaper proper and not in a supplement, and that the
My interested elector within the first publication of said notice was in said paper bearing the
Windom-Severance Library District may • date 4t the
inspect the Orkahled budget and
register aany ebf" ^ „hY or
me rt day of ital2n 1 hf , A.D., 19
perm M went Ildrbon ol the WllNDSO ERNCE LIBRARY and the ast publication bearing the date of the M
• DISTRICT BOARD /3 day of Aku C1G
1mber , A.D., 19
Published In the Windsor Beacon on and that the said WINDSOR BEACON has been published
wowabef 4,114 la,1gag. continuously and uninterruptedly for the period of 5
consecutive weeks, in said County and State, prior to the
date of first publication of said notice and the same is a
newspaper within the meaning of an Act to regulate printing
of legal notices and vertisement approved May, 18,
1931, and all prig s s far as in tort .
v:y PU cB
GRO• Z61 '
• 'bay s n to b fore is day of
o• • 19
•
.•o 'NOTARY PUBUC �/
Sl•..•...y7 ,11\ ,77• fi „_ ,
1 . , , / 42003.
WINDSOR SEVERANCE LIBRARY DISTRICT
2000 BUDGET MESSAGE
The mission of the Windsor Severance Library District is to meet the informational,
recreational, and cultural reading needs of all the people within our community. The
library provides programs and services that enhance accessibility to these needs and
information. The staff and library board strive to provide this service in a friendly, open,
responsive manner..
The accompanying budget has been prepared utilizing the modified accrual basis of
accounting.
For 2000 the assessed valuation will be $169,068,270; our operating mill levy will remain
at 1.74. The debt service mill levy will decrease again this year to 0.831. Our final mill
levy certified to the county will be 2.571 mills. Salary figures show significant increases. A
new library director was hired in October at a higher salary. Also as a result of a
professionally conducted salary study, the other library employees received salary
increases.
As in the past, we will continue to provide the usual library services of making available
books, magazines, newspapers, access to computers, Internet access, programming, and
reference assistance to our patrons.
Windsor Severance Library District
Adopted 2000 Budget
Assessed Valuation 189,088,270 MILL LEVY 1.74
Estimated Beginning Fund Balance
IUndesignated Fund Balance 315,470
Emergency Reserve 8,317
Revenues
31101IGeneral Property Taxes 294,179
3120'Specific Ownership Taxes 30,000
3190 Interest on Delinquent Taxes 0
3330 County Equalization Grant 1,219
3340 Payment in Lieu of Taxes 200
3470 Book Sales 0
3472 Copier Use 1,500
3473IVideo Rental 350
3520(Overdue Charges 2,925
3522 Book Replacement L 630
3610 Eamings on Investments 20,000
3672JContributions 0
3673 Grants 0
3675 Miscellaneous Income 0
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Expenditures
4000 Administration _
4011 Director Salary r 37,500
4020 PERA and Payroll Taxes 4,294
4030 Health Insurance-Full-time 2,240
40401 Workman's Comp. 250
4045 Tuition Reimbursements 500
40501 Operating Supplies 12,000
40601 Programs 0
4070 Bond Insurance 0
40801Staff Development 500
40901 Accounting 3,000
41001Auditing _ 2,000
41201Office Supplies 1,0001
41301Meeting Expenses T 1,200;
41401Dues 200
41501Legal 500
4160 i Telephone 11 4,000
4170 Postage 6001
4180IEquipment Repairs 1,000'
4185iCopy Machine Lease _ 540
41901M iscel laneous 500
4200!Treasurer's Fee 4,402
i' 1.�+�,..1N,k ..,.
�.. n78 ..>
3Y, ,...,'�'
44001 Circulation 1 i
4401 ;Salaries/Circulation 63,041
4402 IPERA and Payroll Taxes 1 7,230'
4403 Health Insurance j 0
4435 Workman's Comp. 300
4440ICourier 1 1,221
4442 AudioNideo Coop Fee 750
4445 Software Support I 4,000
44501Binding j 400'
44601Printing & Duplication 400
INFZ.1 • H . . A.4. T,oxik 'r''" '.. "t H
44701 Cataloging;
4471 1 Salaries/Cataloger 14,560
44721PERA and payroll taxes 1,670
4473!Health Insurance 0
44731 Workman s Comp. 75
2
4480 Reference
4481 Salaries/Reference Asst. 8,523
4482 PERA and payroll taxes 980
4483 Health Insurance 0
4484 Workman's Comp. 45
44851 Reference Materials 8,000
.R 1 n x 97548 wV :.
45001Order
4501 ISalaries/Children's Lib. 30,900
45021PERA and payroll taxes 3,538
45031Health Insurance 1,850
4504 Workman's Comp. _ 150;
4505IChildren's Programs 1,0001
4506 Salaries/Ref/Adult Ser. Lib. I 27,227
45071PERA and payroll taxes 3,125'
4508!Health Insurance _ 480
45091 Workman's Comp. 150
4510%Adult Programs _ 500
45151Print Materials _ 44,000
45201Non-Print Materials 8,000
46001Misc. Building 1,000
4610 Maintenance 17,500
4620 Utilities 17,500
4630!Insurance I 3,600
(Building Repairs [ 2,000
a.',6 :0n w) ,;x'41,61 q'
4700',Capital Outlay
4710;Building Improvements 600'
4715;Software I 500
47201Fumiture &Equipment 5,400
' 1�,3S�'.' "Eer
r�..m.=s. n,-...,: ��3i . .�.�.� G...� T, x`" ' •.�4sG,3�
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6241431
Excess of revenues over e i.-nditures -5,438
Ending Fund Balance
Undesignated Reserve 309,524
Emergency Reserve 8,825
Hg gg
;72 ,;ri.o `.a`� � ::< . .1:.tiad`.� � ,a+:�'.C(:..a r•.d.1l��,�'�?� �`.d �r ,;:H���'.m.- .
e, q 4f :#3s it ' �It'i �'iARR `s�l^g a`t
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3 YEAR COMPARATIVE BUDGET WINDSOR SEVERANCE LIBRARY DISTRICT
j, • REVENUES
Actual 1998 Budget 1999 Est.1999 Adopted 2000
TAXES
General Property Taxes 264,074 277243 277,243 290,179
Specific Ownership Taxes 28,359 _ 19,407 31,044 30,000
Interest on Delpue.d Taxes 123 0 167 0
Tctel Texas .'7..," a 7-' , :.m' `<286.&FO n,fi.308; _ .v..,.' x .17$' ..
INTERGOVERNMENTAL REVENUE _J
County Equalization Grant 1,219 1 1,219 1,250 1,219
Payment in Lieu of Taxes 200 200 200 200
ttn: s
TOW Mtrgovaminrtil�RenMw ,z,,. i,tt$ ',",'�� ; .� .. :9,419:,,Y": � , .,� 1,450 .,. , „,y�«, � "1.�t79. ::',;31:
l I
CHARGES FOR SERVICES
Books 8 Record Sales 0 0 0 , 0
Copier Use 1,623 1,800 1,404 1,500
Videos 1 325 350 350 350
TOW C:hw9Hor$trvint's,.. , ,�WN:.a+816 „.,:1.�.s�"1,.aa.,r,:t1'i'!, ..: ,.",,I*74?_ ;.. era x :`16 `<,
FINES&FORFEITS I
Overdue Charges i 2,249 2,000 3,046 2,925
Book Replacement I 575 450 750 630
Tout MANIA fartatt, . ;x fir.,... a . a 3 '.. i
I
MISCELLANEOUS REVENUES
Earnings on Investments 21,075 12,000 18,000 20,000
Cotribltbm 5,800 0 169 0
Sale of property assts 0 0 0 0
Other miscellaneous revenue 0 0 177 0
Tatc%Aistakirabut , ' a..D ,:-!:::0%:' •AMI rzF I ;I - "`s t
TOTK ffi 4 ' .,, r l , .,. : 'J''tfA6G wsmri a09, Ssixtuts nwr,
4
EXPENDITURES
Actual 1998 Budget 1999 Est.1999 Adopted 2000
ADMINISTRATION
Director Salary 34,041 35,062 35,671 37.500
PERA and Payroll Taxes 3,435 3,506 3,567 4,294
Heath Ins.-Full-Time i 1,272 1,428 1,433 2,240
Workman's Comp. i 216 200 97 250
Tuition Reimbursements 0 500 500 500
Operating Supplies I 3,986 5,500 11,103 12,000
Programs I i 1,751 2,000 714 0
Bond Insurance j 110 0 0 0
Staff Development i 978 500 450 5001 .
Accounting 3,000 3,000 3,000 3,000
Auditing I 1,400 2,000 2,000 2,000
Office Supplies 696 1,000' 42 1.000
Meeting Expenses 465 650 650 1,200
Dues 172 150 175 200
Legal 30 500 150 500
Telephone 9.345 9,000 2,685 4,000
Postage 285 600 415 600
Equipment Repairs 610 1,000 600 1,000
Copy Machine Lease 540 540 540 540
Miscellaneous j 1,737 500 4,400 500
Treasurer's Fees 3,965 4.158 4,158 4,402
Total Administration 4. i,,,,..iii... 681132. 3≤71794 .. w.s,_'T2. .,.� ,u,_' :,..,- 21 ._
CIRCULATION
Salaries/Circulation 41,726 44,000 36,965 63,041
PERA and Payroll Taxes 4,578 5,032 5,615 7,220
Heath Insurance 0 0 0 0
Workman's Comp. 226 248 132 310
Courier j 1,442 1,500 1,500 1,221
Audio/Video Coop Fee 750 750 750 750
Software Support 6,035 4,000 3,800 4,000
Binding I 211 400 268 400
Printing 8 Duplication 194 400 200 400
=-rt = .gr r ,.' yAaaa, ,::00„ -x fl a s
Total Gtmttion ,.- ,s.�:.r�u.wa's�.w.-8bf8Q .�.*��'�X+.�335,3.,. .,; ��,�i� .+ .,:.�'"` s:�." �,�.,e��t?'�va'.•s.�,
CATALOGING
SaWdes/Cataloger 12,723 13,116 14,891 14,560
PERA and Payroll Taxes 1,457 1,501 1.705 1,670
Workman's Comp. 67 72 35 75
Thal Cataloging a ,x g, ears rSMA )>;' , '4r6etk �',.` '> . ,s.. ,.. OOSr SME
REFERENCE
Salaries/Reference Asst. 4,793 10,030 5,000 8.523
PERA and Payroll Taxes 548 1,148 510 980
Workman's Comp. 40 40 13 45
Reference Materiels 2,625 8900
Total Refwenpa ,t �. .,.. , :Z'.,,:' l k 1$ :7;4 ... A
.Actual 1998 Budget 1999 Est.1999 Adopted 2000
ORDER
Salanes/Children's Lib. 24,831 30.000 30,000.. 30,900
5
PERA and Payroll Taxes 2,763 3,437 3,437' 3,538
Health Insurance 142 2,100 1,850 1,850
Workman's Comp. 159 120 89 150
Children's Programs 850 1,000
SNaries/Aduk Services Lib. 25,642 26,411 22,011 27,227
PERA and Payroll Taxes 2,936 3,024 2,520 3,125
Health InsuranoslFulkime 240 326 240 480
Workmen's Comp. 136 120 75 150
Aduk Programs 175 500
Prig Materials 43,647 50,000 48,000 44,000
Non-Print Materials 8,131 8,000 8,000 — 8,000
1.
BUILDING
Miscellaneous Bldg. 685 1,000
Maintenance 11,147 15,000 15,810 17,500
Utlkias 15,373 18,500 14,121 17,500
Insurance 3,213 3,600 3,393 3,600
Building Birks 3,276 2,000
CAPITAL OUTLAY
Building Improvements 4,401 5,000 950 600
Software 1 f 0 31,000 28,658 500
Fumkure&Equipment 3,751 10,000 11,350 5,400
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SUMMARY BUDGET
Actual 1998 Budget 1999 Eat.1999 Adopted 2000 •
REVENUES
Taxes 292,556 296,650 308,454 324,179
Intergovenmental Revenue 1,418 1,419 1,450 1,419
Charges for Services 1,948 2,150 1,754 1,850
Fines 8 Forfeits 2824 2,450 3,796 3,555
Miscellaneous 26,875 12,000 18,346 ME 20000
TIM v
Retlhra ' 3""""₹82501 : s''911r9PIC , rah 83,80 2" �..r�$q� dun . i...F4!2 R
EXPENDITURES
Current
I Library 281,182 314,869 301,071 356,441
Capital Outlay 8,152 46,000 40,958
Told Exper�dkurM _ >' ?89.89! , ,w-a.;': 980.869„ !:71: 2..<'192A c". �° -E " ('44 r,,`I
Excess(deficiency)of revenues
lover expenditures 36,288 -46,000 -8,229 -5,438
Residual equity transfer from
i construction fund 0 0 0 0
I
FUND BALANCE I
1 I i
Beginning of year I 347.769 385,125 385,125 376,896
Increase in reserve for prepaid expenses 1,068 0 0 0
End of year 385,125 339,125 376,896 371,458
I
SUMMARY FUND BALANCE
Capital Outlay Reserve-Building 0 D 0 0
Undesignded Balance) 323,899 312,008 315,470 309,524
Emergency Reserve 9,595 8,317 8,317 8,825
I
TaW Fund BURS II - „.
I
I
ASSESSED VALUATION 151,747,590 159,335,290 169,068,270
1
MILL LEVY I 1.74 1.74 1.74
Adopted 2000 Debt Service Budget
Assessed Valuation 169,068,270
Mill Levy .831
Beginning Fund Balance 90,707
REVENUES:
Taxes:
(General Property Tax 140 496
Specific Ownership 9,835
1
Interest on Deliquent taxes 0
Total Taxes ,
Miscellaneous Revenues: r
Earnings on investments 6,100
TOTAL REVENUES "I ,F.r; ,� lra6,431 `yF Q�,:
�PyZ. 1 eVMA,41%" 7138
TOTAL REVENUES Ai+rO,PC3ND8AiANCE� ,��,,, . ,., , .��4 ,
1 I 1
EXPENDITURES
Treasurer's Fees 2,107
Debt Service: _
iPaying Agent's Fee 150
IBank Charges 0
Principle Retirement I_ 65,000
Interest I 75,355
TOTAL EXPENDITURES ' F
Excess of revenues over expenditures 13,819
FUND BALANCE
(Beginning of year 90,707
(Residual equity transfer out of general fund 0
End of year I 104,526
itriAL E►DING FUND 3A/Aiti ^
8
COMBINED BUDGET SUNMARY-ALL FUNDS
Year ending December 31, 1999
I R
Actual Prior Year Est Current Year Adopted Budget
1998 1999 2000
GENERAL FUND
Resources:
Fund Balance,Beginning of Year _ 347,769 385,125 376,896
Revenues
Taxes 292,556 308,454 324,179
Other Revenues I 33,066 25,346 26,824
Residual equity transfer
from construction 0 0 0
Total Resources Available 673,391 718,925 727,899
Expenditures 289,334 342,029 356,441
Fund Balance,End of Year _ 385,125 376,896 371,458
Increase in reserve for prepaid expenses 1,068 0 0
Mill Levy f I 1.74 1.74 1.74
_____-1
CONSTRUCTION FU
Resources: �ND;i
!Fund Balance,Beginning of Year 0 0 0
!Revenues _ 0 0 0
Total Resources Available — 0 0 0
Expenditures — 0 0 0
Residual equity transfer to general fund _ 0 0
Fund Balance,End of Year 0 0 0
i____, A
DEBT SERVICE FUND
Resources:
Fund Balance,Beginning of Year 56,884 76,272 90,707
Revenues
Taxes 155,359 153,083 150,331
Other Revenues 6,579 6,600 6,100
Total resources Available 218,822 235,955 247,138
Expenditures _ 142,550 145,248 142,612
Fund Balance,End of Year _ 76,272 90,707 104,526
Mill Levy 0.924 0.898 0.831
1
TOTAL ALL FUNDS
Resources:
Fund Ralanro,Beginning of Year 404,653 461,397 467,603
Revenues
Taxes 447,915 461,537 474,510
Other Revenues 39,645 31,946 32,924
Total Resouces Available 892,213 954,880 975,037
Expenditures 431,884 487,277 499,053
Fund Balances,End of Year 461,397 467,603 475,984
Mill Levies 1 2.664 2.638 2.571
i
ASSESSED VALUATION. 151,747,590 159,335,290 169,068,270
9
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