HomeMy WebLinkAbout20002461.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented a revision to the
Operations Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies
and Procedures, to the Board of County Commissioners of Weld County, for consideration and
approval, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revision to the Operations
Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies and
Procedures for the Department of Social Services be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of October, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
- • WE D COUNTY, COLORADO
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ATTEST: Llif "�' �"'
,�►v> =, Barbara J. irkmeyer, Chair
Weld County Clerk tot =,,• ` �O
Q/ClJ
. J. eile, Pro-Tem
BY:
Deputy Clerk to the
• org . Baxter
Aft ED AS TO ORM:
Dale K. Hall
County ttorney Lye
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Glenn Vaad -
2000-2461
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COLORADO MEMORANDUM
TO: Barbara J. Kirkmeyer, Chair Date: October 6, 2000
Board of County Commissioners FR: Judy A. Griego, Director, Social Services a C ,,,k i'7„
I
RE: Revision to Section 6.000, Colorado Work in eld County and
Child Care Policies and Procedures, Wcld County Departmen_ or
Social Services Operations Manual
Enclosed for Board approval us a revision to Section 6.000, Colorado Works in Weld
County and Child Care Policies and Procedures, Veld Count} Department of Social
Services Operations Manual.
The purpose of the revision is to increase the reimbursement level to the Weld County
Division of Human Services to provide services to Colorado Works clients on behall of
the Weld County Department of Social Services, effective July 1, 2000.
The reimbursement level will be increased from $278,393.25 to $299,568.00. Refuel':e
6.0112.6.
If you have any questions, please telephone me al extension 6510.
200 i-.'1-ii-
Colorado Works in Weld County and Child Care Policies and Procedures
6.012 Organization, Flow Chart, and Budget
I!ffecti e/10/97
6.012.1 General Organization
The organization of Colorado Works in Weld County involves two major county
departments and an advisory committee as follows:
A. The Weld County Department of Social Services (Department)
B The Weld County Division of Human Services (Human Services) on behalf of
Employment Services of Weld County (Employment Services)
C The Weld County Private Industry Council, an advisory committee to the 13oa d
of Weld County Commissioners, as the Board of Social Services, and Haitian
Services.
6.012.2 Joint Functions of the Department and the Employment Services
A. Develop, plan, and amend the Department's Operations Manual as it relates to the
Colorado Works in Weld County Program.
B. Develop, plan, and amend procedures, guidelines, principles, and policies 'or
program operations to be approved by the Board of Social Services.
C- Provide case management services fin Colorado Works in Weld County
participants as described in the Department's Operations Manual procedures, as
amended.
D. Prepare and provide client tracking and the monitoring of participant, program.
goals, and program outcomes to assure that the Department meets the intent o 'the
law and the Department is using resources for 'he maximum benefit of the client.
E. Participate in the dispute resolution conference s with participants.
F Meet the monthly average participation rates as described in the Department's
Operations Manual, as amended.
G. Provide a public record of the resources devoted, activities undertaken, and
performance achieved for the benefit of the Board of Weld County
Commissioners, funding sources, the Weld County Private Industry Colin(il, local
citizenry, and taxpayers.
6.012.3 Functions of the Department
A. Provide overall program administration of the Colorado Works in Weld County
Program, as outlined in Public Law 100-485 and 9CCR 2503-1, Section 3.630
B. Implement actions involving Colorado Works in Weld County recipients.
including:
1. Determination of Colorado Works in Weld County eligibility
Colorado Works in Weld County and Child Care Policies and Procedures
2. Determination of exemption status
3. Determination and application of sanctions
4. Providing notices of action affecting eligibility and payment
5. Providing dispute resolution conferences and final agency action
C. Initially assess through Social Services case managers, supportive service seeds
and provide child care for those Colorado Works in Weld County participants
who need such services to participate in the Colorado Works in Weld County
Program. Coordinate with Employment Services to provide supportive setvieer as
needed in order to remain in Colorado Works in Weld County Program and
remain in compliance with State regulations.
D. Refer Colorado Works in Weld County applicants and recipients to Employment
Services for employability assessment; assignments of works activity
participation: and ongoing Colorado Works in Weld County component
participation.
E. Participate in joint planning,program development, monitoring and
implementation of Colorado Works in Weld County, Employment First, and ether
related employment and training programs for Colorado Works in Weld ('ouniy
applicants and recipients with Employment Se-vices.
F Provide training to Employment Services in the operation of Colorado Works in
Weld County and related activities through the Colorado Department of I Inman
Services and other appropriate training sources., as applicable.
G. The Department shall establish bulling procedures and reimburse Employment
Services for actual, reasonable, and necessary expenses incurred in provid ng
services pursuant to Section 6.01 2.6.
H. Provide the initial inibrmation and orientation materials for Colorado Works in
Weld County participants as prescribed through 9CCR 2503-1, Section 3.634.1 s.
6.012.4 Functions of Employment Services
A. Prepare employability assessment of Colorado Works in Weld County applicanis
and recipients including participation harriers for purposes of the indiv,dual
responsibility contract and assignment to Colorado Works in Weld County work
activities.
B. Develop, monitor, and direct mandatory and optional work activities as described
in 9CCR 2503-I, Sections 3.600, and the Weld County Department of Social
Services Operations Manual.
C. Complete all necessary client, employer, or work site agreements and rela_ed
paperwork for Colorado Works in Weld County work activities.
D. Determine the time and dates for scheduling employability assessment so the
Department may refer Colorado Works in Weld County applicants and recipients
to Employment Services.
E. Assess and recommend additional supportive services for Colorado Work; in
Colorado Works in Weld County and Child Care Policies and Procedures
Weld County participants to continue in Colorado Works in Weld County
activities or employment. Notify Department case managers of supportive sere cc
referrals.
F. Approve work activities based on the aptitude, skills, and background of Il.e
client, and labor market demand. Amend the Individual Responsibility Contr.,ci
with the client.
G. Determine if the Colorado Works in Weld County participant is satisfactoi ily
progressing in work activities through progress described in the Basic Work Skills
Development Report, adherence to time and attendance policies, and other
policies and procedures of the Colorado Works in Weld County Program.
H. Provide an itemized statement of expenditure and request for payment ('I any
services provided to a Colorado Works in Well County participant. This itemized
statement would include,but not limited to, any expense incurred for Ih:
Employment Services learning laboratory, Mini-Bus transportation, and test inc.
This itemized statement must be submitted by the 15th of the following nwntl
that the service was provided to the Department. The client information on Mt
itemized statement must include cost, COIN Slate ID, and COIN housenol.1
number.
Provide proper invoices and verilication of services performed by Employment
Services for costs incurred in the performance of Employment Services as
described in Section 6.012.6.
6.012.5 Participant Flow Chart
The participant flow chart is described in Exhibit F.
6.012.6 Reimbursement Transfer Authority from the Department to Employment Services
Rev iscn 7/1195
Reviscl 9/99 The Department will remit to Employment Services an amount not to exceed $299,568.00
Revtka 10/00 for services provided from July I, 2000 through June 30, 2001. Employment Services
will bill the Department for services provided as described in Section 6.012.4 of the
Department's Operations Manual and will not seek additional reimbursement forhest
same services directly from the Colorado Department of Human Services. The
$299,568.00 is calculated as follows:
Budget Item Budget Amount
A. Staff: Salary Fringe
1. .1 FTE Director of DHS $ 10,055.00 $2,816.00
2. .2 FTE Director of Employment Services 9,738.00 2,727 00
3. .5 FTE Program Coordinator 19,503.00 5,461 00
4. 1.5 Registration 41,113.00 11,512.00
5. 1.75 FM IRC Shill Development and
Assessment Interpretation 54,733.00 15,325.00
6. I. FTE Employer Relations 35,488.00 9,937.00
7. .5 Fiscal (tracking, reporting, and
accounting functions) 24,344.00 6,816,00
Colorado Works in Weld County and Child Care Policies and Procedures
Subtotal $ 194,974.00 $54,594.00
Combined Subtotal $249,568.00
B. Overhead: (Includes operating, travel,
overhead, and all costs
assocciatcd with stall
administration) $ 50,000.00
C Total $ 299,568.00
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