HomeMy WebLinkAbout20000695 RESOLUTION
RE: APPROVE AMENDED BYLAWS FOR WELD COUNTY UTILITIES COORDINATING
ADVISORY COMMITTEE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Weld County Utilities Coordinating Advisory Committee recommends
three amendments to its bylaws, including the following:
A) The addition of a new member of"one representative of a ditch
company,"
B) Clarification that the Weld County representative be the "Director of the
Weld County Public Works Department (or his designee)," and
C) That attendance at the Committee meetings may be "by telephone or
other electronic communications," and
WHEREAS, the Board of County Commissioners now desires to amend said bylaws to
provide for such changes and clarifications and to thereby have said bylaws be in the form and
state as set forth in the attached.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the bylaws of the Weld County Utilities Coordinating Advisory
Committee be, and hereby are, amended to be in the form and to state as set forth in the
attached document.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of March, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
W . D COUNTY, COLORADO
ATTEST: ��� / •
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►l Lei 'i , ' :arbara J irkmeyer, hair
Weld County Clerk to the -C:rd - v,,1661 �y/� ,` '�% - M..- 1 i
��Il �j�J�i - -L1I J. Geile, Pro-Tem
Deputy Clerk to the Bo Of/r 1"L —
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2000-0695
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BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I -Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in conformance
with the resolution creating the committee which was adopted by the Board of County Commissioners
on August 19, 1970, as subsequently amended.
Article II- Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist and
advise the Board of County Commissioners of Weld County to obtain and maintain the following
purposes:
• To make the best use of available public space consistent with economic considerations and
environmental design criteria.
• To provide an orderly and efficient planning process for any service or utility using the public
thoroughfares.
• To provide centralized record and planning information consistent with current security
regulations.
Article III- Membership of Committee
A. Membership-The Committee shall consist of seven(7)members as set forth in the Resolution
formulating the Committee which was adopted by the Board of County Commissioners on
August 19, 1970, and subsequently amended. The membership shall include:
(1) One representative from a Sanitation district or municipal sewer department.
(2) One representative of a gas utility.
(3) One representative of an electric utility.
(4) One representative of a telephone utility.
(5) One representative of a water district.
Page 1 of 4 Pages
(6) One representative of a fire protection district.
(7) One representative of a ditch company.
(8) Director, Weld County Public Works Department(or his designee).
B. Appointment of Members - The members of the Committee, except for the Director of the
Weld County Public Works Department(or his designee),shall be appointed by the utilities,
districts, or departments which they represent using a method acceptable to those entities. If
the utilities, districts, or departments cannot agree upon a representative for appointment, or
if the utilities,districts,or departments for any reason do not appoint a representative,then the
Board of County Commissioners shall make such appointment at the discretion of the Board.
The appointment of Committee members pursuant to this section shall not be construed to fall
within the restrictions set forth in Section 16-8 of the Weld County Home Rule Charter.
C. Terms of Members - The terms of members of the Committee shall be for such time as the
utilities,districts,or departments they represent desire. All represented utilities,districts,and
departments shall notify the Board of County Commissioners of the name and term of their
representative.
D. Alternate Members - Each member may designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities of
membership. If an alternate member attends more than three consecutive regular meetings,
the regular member may be subject to replacement on the Committee.
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice-Chairman. Term of
office shall be for one year.
B. In the absence of the Chairman, the Vice-Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice-Chairman,a temporary Chairman will be selected
by the Committee.
D. A secretary will be appointed by the Committee Chairman.
Page 2 of 4 Pages
Article V -Nomination and Election of Officers
The nomination and election of annual officers shall be held during the first regular meeting
of each calendar year. Each nomination shall be seconded to be placed on the ballot, and elections
shall be written ballot unless there is no contest for the office.
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each month
provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the Department
of Planning Services.
D. A quorum shall consist of not less than four members of the Committee. Attendance may be
by telephone or other electronic communications. A quorum will be necessary at any meeting
where the agenda includes:
(1) Changes in bylaws.
(2) Review of utility or service easements.
(3) Election of officers
(4) Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably any
recommendations to the Board of County Commissioners. Votes to abstain shall neither be
considered a"yes"nor a"no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII- Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings,appoint committees,when and as required,and carry out general chairman responsibilities.
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Article VIII -Duties of Vice-Chairman
It shall be the responsibility of the Vice-Chairman to assume the duties of the Chairman in his
absence. Also, he shall perform other duties assigned by the Chairman.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings,and keep
minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority of the
entire membership of the Committee provided seven(7)days notice has been given to each member
of the Committee.
Approved as amended March 27, 2000.
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