HomeMy WebLinkAbout20001135.tiff RESOLUTION
RE: APPROVE CONTRACT FOR DIVISION OF CRIMINAL JUSTICE GRANT FOR
JUVENILE DIVE'RS'ION PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for a Division of Criminal
Justice Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
and the Colorado Department of Public Safety, Division of Criminal Justice, commencing July 1,
2000, and ending June 30, 2001, with further terms and conditions being as stated in said
contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for Division of Criminal Justice Grant between the
- County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado
Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of May, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COLO DO
ATTEST: � ', .179`/�, < /�
0,`arbara J. irkmeyer, hair
Weld County Clerk to the L oar It
IO '"
� . . G i e, Pro-Tem
Deputy Clerk to the Boa (/ ��i/
r e,Baxte
KAP VE AS 0 ORM:
• ' Dale . Hall
Cou • , n> :az AdA
Glenn Vaad
2000-1135
DA0015
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� r Department or Agency Name
.Ill [,�;t�:-.11;c0100
lrj Public Safety
MAY1 Department or Agency Number
RAA
_—_' Contract� Number
' 0°0005 CAM O I
CONTRACT
THISCONTRACT, made this 1't day of July, 2000, by and between the State of Colorado for
the use and benefit of the Department of -1 Public Safety, Division of Criminal Justice, 700 Kipling
Street, Suite 1000, Denver, Colorado, 80215, hereinafter referred to as the State, and *2 Office of
the District Attorney, 19th Judicial District, P. 0. Box 1167, Greeley, Colorado 80632-1167,
hereinafter referred to as the contractor;
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and
a sufficient uncommitted balance thereof remains available for encumbering and subsequent payment of this contract under
Encumbrance Number >Lr.0y i in Fund Number 100; Appropriation Account
765 and Organization DC62.
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies;
and
WHEREAS '', the Department of Public Safety, Division of Criminal Justice, is authorized by C.R.S., Article 2, Title 19-
2-303, to establish and administer juvenile diversion programs; and
WHEREAS, this contract will be for the time period July 1, 2000 through June 30, 2001; and
WHEREAS, the Colorado General Assembly has appropriated sufficient funds for ongoing juvenile diversion programs,
as defined in the "Colorado Children's Code," for Fiscal Year 2000-2001 (July 1, 2000 to June 30, 2001); and
WHEREAS, the Contractor has the ability to manage and deliver programs and services to divert delinquent youth from
further involvement in the juvenile justice system and correctional system; and
WHEREAS, the Contractor was selected to deliver Juvenile Diversion services in compliance with State procurement
rules through RFP#RAA001010DCJ.
NOW THEREFORE, it is hereby agreed that
1. -` STATEMENT OF WORK
a. The Contractor shall manage a community-based program for delinquent youth to
divert them from further involvement in the Justice/Correctional system.
b. Services shall be provided by the Contractor in accordance with the program
proposal dated July 1, 2000 through June 30, 2001, which is incorporated and
made a part hereof as if fully set forth herein, and attached hereto for reference as
Exhibit A.
c. Funds provided through this contract shall support supervision and services to
delinquent youth as follows:
i) At least 75 percent of the youth served by the Contractor shall have been
taken into temporary custody more than once for crimes which would
constitute a misdemeanor or once for a crime which constitutes a felony;
Page 1 of 11 pages
*(See instructions on reverse of last page)
ii) No more than 25 percent of the number of youth served by the Contractor
shall have been taken into temporary custody for a single crime which would
constitute a misdemeanor.
Prior approval for variances to these ratios must be provided in writing by the State.
2. MAXIMUM FUNDING
a. The State shall provide no more than 75 percent of total project funds during the contract
period and the Contractor shall provide at least 25 percent of the funds during the contract
period, commencing July 1, 2000. The State share is $63,738.00. The Contractor's share
is $21,246.00 and may be in the form of cash or in-kind services or supplies.
b. Payment pursuant to this contract will be made as earned, in whole or in part, from
available state funds encumbered in an amount not to exceed $63,738.00 for the purchase
of community-based services providing the Contractor has met the requirement of providing
its share of $22,246.00 in cash or in-kind match. The total disbursement under this
contract shall not exceed $63,738.00.
c. The monies provided herein shall only be expended for purposes of the Projects as set forth
in Exhibit A.
3. METHOD OF PAYMENT
a. The Contractor shall secure and maintain copies of invoices, contracts, and interagency
documents for all services, supplies, capital equipment, and travel, including the rental
property, which are used by the Contractor in providing services under this contract.
b. The State shall pay the actual cost incurred by the Contractor for provision of services
under this contract in the following manner:
i) State funds may be advanced on a quarterly basis. Such advance of
State funds shall be based on anticipated program expenditures
during the quarter as reflected on a written form provided by the
State, (this form is attached to this contract as Exhibit B). At no
time shall the total of those quarterly advances exceed the pro-rated
amount of State share of the contract for the quarter and expired
months of the contract period, unless prior written approval has
been received from the State.
ii) The first quarterly advance may be requested upon final execution of
this contract on the form known as Exhibit B. Subsequent advances
shall be made only after the State has received and approved that
form (Exhibit B), the form attached to this contract as Exhibit C, and
required data collection forms. State approval shall be based on
actual expenditure rates and estimated expenditures for program
activities described in Exhibit A.
iii) The Contractor shall report to the State on the form attached as
Exhibit C the amount of local cash contributions or in-kind services
received to support program activities. Such local contributions shall
Page 2 of 11 Pages
equal at least 25 percent of total program expenditures during the
contract period.
iv) The Contractor will adhere to written accounting procedures
established by the State in accordance with Exhibit B and Exhibit C;
and
v) The Contractor will identify any cost allocation methods used in
distributing portions costs.
c. The State shall disallow the reimbursement of expenditures or funding advances
that are determined by the State to be for:
i) Alcoholic beverages;
ii) Costs not incurred during the contract period;
iii) Program costs not approved by the State in Exhibit A;
iv) Bank overdraft charges or penalty interest expenses; and
v) Capital outlay in excess of $250.00 per purchased item where prior -
approval was not obtained from the State.
4. STATEMENT OF FISCAL UNDERSTANDING
a. Within thirty (30) days of the end of the contract period, the Contractor shall
submit to the State a final record of Expenditures using the form attached as
Exhibit C. Any monies dispersed in excess of actual costs and expenditures as
reflected by that report shall be refunded to the State by the Contractor within
the same thirty (30) day period.
b. Within thirty (30) days of the end of the contract period, the Contractor shall
refund to the State any share of the State contribution not matched by the
required local cash and/or in-kind contribution.
c. The Contractor agrees to complete and pay the cost of an independent fiscal
audit for the contract period and deliver such audit to the State within nine (9)
months of the end of the contract period. Such requirement may be waived, all
or in part, by the State.
e. The Contractor agrees to maintain sufficient accounting records for enable the
State and the independent auditor to determine all costs for all community-
based services. The Contractor shall provide to the State and the independent
auditor all other sources of support and revenue attributable to the Diversion
Program and all costs related to the program must be accounted for and
properly classified.
The Contractor agrees that any and all accounts which pertain to any service
components described in Exhibit A shall be made available upon request to the
State or the independent auditor.
5. EVALUATION AND MONITORING
a. All research instruments and products pertaining to the Contractor's
justification for serving youth under the terms of this contract shall be the
property of the Division of Criminal Justice for use by the State. Such
instruments and products shall not be used except with the express permission
of the State.
Page 3 of 11 Pages
b. To comply with the Single Audit and State's evaluation requirements, the
Contractor shall provide fiscal, program and client information to the State at _
the time requested and on the forms provided for this purpose by the State.
The Contractor shall provide any and all clients' information as may be
permitted by the law to be released as requested by the State, including but
not limited to:
i) Number of clients referred per month;
ii) Number of clients served per month;
iii) Number of clients terminated per month with reasons for termination;
iv) Name of client and number of hours served per month;
v) Type of service provided per month for each client with number of hours
for each service component provided;
vi) Number of program hours available per month for each service
component offered by the program.
c. The Contractor shall be required to submit any further information requested
regarding client services which is necessary for the State's development of a
data-based client information system and a unit cost system for future funding.
Such information requests shall be made thirty (30) days in advance and shall
not require data collection or analysis on variables not routinely collected by the
contractor.
d. The Contractor agrees that the program's operations and services may be
monitored by the State on a regular basis. The State will provide the
contractor with the results of the evaluation and shall allow the Contractor
opportunity to respond.
6. PERIOD OF PERFORMANCE
The period of performance shall be from July 1, 2000 to June 30, 2001.
7. SUBCONTRACTS
a. The parties of the subcontract recognize that none of the rights, duties or
obligations arising under this contract may be assigned or delegated without
the prior written consent of the State.
b. All subcontracts entered into by the Contractor pursuant to this contract shall
not be valid without prior approval of the State. A copy of subcontract(s) is/are
incorporated herein, attached hereto and made a part hereof by this reference
as Exhibit D.
8. CONFIDENTIALITY
All records and information maintained by the Contractor pertaining to clients of the
State shall remain confidential and shall not be released to anyone other than the
person in interest, the person's parent or legal guardian, or the State, without specific
order of a court with proper jurisdiction. Prior to release of any authorized information
or record, the Contractor shall notify the State. Nothing in this paragraph shall be
construed in any way to prevent the Contractor from releasing information to
authorized parties during the normal legal conduct of the Contractor's business.
Page 4 of 11 Pages
9. STATEMENT OF CONTRACT RESPONSIBILITIES
The Contractor shall:
a. Provide and maintain a facility that will meet all local, county, state, and federal
ordinances, regulations and laws.
b. Provide a staff as needed to implement the services included in Exhibit A.
c. Conduct its program in accordance with all of the terms and specifications of
this contract including all exhibits.
d. Implement a system to maintain:
I) The legal rights of the client;
ii) Confidentiality of client records which shall include but not be limited to
require:
a) written consent to gather confidential information about the client;
and
b) written consent to release confidential information about the client.
iii) Individual case files that:
a) include records of services described in the Exhibit A;
b) document the participants' eligibility as defined by state law; and
c) contain a copy of the completed participant termination form.
e. Submit completed Juvenile Diversion Client Termination Forms to the State
within thirty (30) days of termination of each client identified as meeting the
eligibility criteria as defined herein.
f. Make available to the State, prior to execution of this contract, a copy of the
following documents as applicable:
i) Certificate and articles of incorporation;
ii) Internal Revenue Service tax exempt status letter;
iii) Names of persons serving on Board of Directors;
iv) Corporation by-laws;
v) Names of persons authorized to sign payroll and expense checks of the
Contractor.
g. Comply with all federal and state laws, including the Immigration Reform
Control Act in all hiring practices.
h. Comply with all applicable titles of the Americans with Disabilities Act (Public
Law 101.336) and to submit documentation as required by the State to
demonstrate compliance with this act.
Maintain and make immediately available to the State at any time upon request,
personnel policies and procedures which shall include policies on conflicts of
interest, non-discrimination concerning race, color, creed, and national origin,
sex, marital status, religion, ancestry, mental or physical handicap, or age.
Page 5 of 11 Pages
j. Maintain and make available to the State at any time upon request, operating
policies and procedures which shall include policies on conflicts of interest,
non-discrimination concerning race, color, creed, national origin, sex, marital
status, religion, ancestry, mental or physical handicap, or age.
k. Obtain and maintain at all times during the term of this agreement, insurance in
the following kinds and amounts:
i) Standard Worker's Compensation and Employer Liability as required by
State statute, including occupational disease, covering all employees on
or off the work site, acting within the course and scope of their
employment.
ii) General, Personal Injury, and Automobile Liability (including bodily injury,
personal injury, and property damage) minimum coverage:
a) Combined single limit of $600,000 if written on an occurrence basis.
b) Any aggregate limit will not be less than $1,000,000.
c) Combined single limit of $600,000 for policies written on a claims-
made basis. The policy shall include an endorsement, certificate, or
other evidence that coverage extends two years beyond the
performance period of the contract.
d) If any aggregate limits are reduced below 8600,000 because of
claims made or paid during the required policy period, the contractor
shall immediately obtain additional insurance to restore the full
aggregate limit and furnish a certificate or other document showing
compliance with this provision.
e) Automobile liability is required if program participants are transported
by auto by staff or agents of the program. Otherwise, a statement
from the authorized official will certify that participants are not
transported by program staff or agents and such statement is
attached to Exhibit A.
iii) Fidelity Bond equal to 16 percent of the contract amount to ensure
refunds in the event of an audit exception. The Contractor or
employees of the Contractor who have responsibility for receipt and/or
disbursement of money under this contract shall be required to be
bonded. The State shall be immediately notified of bond cancellation
either by the underwriter or the Contractor.
The State of Colorado shall be named as "additional insured." The Contractor
shall attach a copy of the "Additional Insured" endorsement, establishing such
additional insured status. No payments will be made until this additional
insured endorsement is received.
m. The insurance shall include provisions preventing cancellation without sixty (60)
days prior notice to the State by certified mail. The Contractor must obtain
new insurance coverage prior to the effective date of the cancellation.
Page 6 of 11 Pages
n. The Contractor shall provide certificates showing adequate insurance coverage
to the State in Exhibit A of this contract.
o. If the Contractor is a "public entity" within the meaning of the Colorado
Governmental Immunity Act, 24-10-101, et seq. C.R.S., as amended ("Act"),
the Contractor shall at all times during the term of this contract maintain such
liability insurance, by commercial policy or self-insurance, as is necessary to
meet Contractor's liabilities under the Act. Proof of such insurance shall be
provided as set forth in this Section 9, paragraph n for other types of
insurance.
p. Maintain adequate fiscal records for a period of seven (7) years following the
termination of this contract subject to inspection and audit by the State or its
designee. Any audit exception shall be subject to refund to the State by the
Contractor after negotiation for repayment has occurred.
q. Screen, select, and supervise volunteers who interact with juveniles assigned to
the program in a manner than insures compliance with contractual requirements
and accountability with program services and policies described in Exhibit A.
Contractor is responsible for the actions and omissions of such volunteers.
The State shall:
a. Monitor the Project for fiscal and program accountability.
b. Provide consultation to Project staff.
c. Provide to the Project direction on accounting, record-keeping, and reporting.
d. Provide research and evaluation information applicable to Project operation.
10. REPRESENTATIVES
a. For the purpose of this agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from
time to time designate in writing new or substitute representatives:
For the State: Edward J. Camp
Title: Program Administrator, Division of Criminal Justice
For the Contractor: Barbara J. Kirkmeyer, Chair
Title: Board of Weld County Commissioners
1 1 . CONFLICT OF INTEREST
a. No employee of the Contractor shall perform or provide part-time services to a
consultant or consultant firm that has been retained by the Contractor under
the authority of this contract.
b. The Contractor agrees that no person who presently exercises any function or
responsibility in connection with the program has any personal financial or
economic interest, direct or indirect, in this contract except to the extent that
he may receive compensation for his performance pursuant to the Contractor.
Page 7 of 11 Pages
c. No person who presently exercises any function or responsibility in connection
with this program on behalf of the Contractor shall have or acquire any personal
financial or economic interest, direct or indirect, which will be materially
affected by this contract, except to the extent that he may receive
compensation for his performance pursuant to this contract. Any economic or
financial interest includes, but is not limited to:
i) Any business entity in which the person has a direct or indirect interest
worth more than one thousand dollars (61,000.00);
ii) Any real property in which the person has a direct or indirect interest
worth more than one thousand dollars ($1,000.00);
iii) Any source of income, loans, or gifts aggregating two hundred and fifty
dollars ($250.00) or more in value received by or promised to the person
within twelve (12) months prior to the execution date of this contract;
iv) Any business entity in which the person is a director, officer, partner,
trustee, employee, or holds any position of management.
For purposes of this subsection, indirect investment or interest mean any
investment or interest owned by the spouse, parent, brother, sister, son,
daughter, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-
in-law, daughter-in-law of the person by an agent on his/her behalf, by
any business entity controlled by said person, or by a trust in which
he/she has substantial interest. A business entity is controlled by a
person if that person, his/her agent, or a relative as defined above
possesses more than 50 percent of the ownership interest. Said person
has a substantial economic interest in a trust when the person or an
above-defined relative has a present or future interest worth more than
one thousand dollars ($1,000.00).
d. The Contractor shall incorporate the above subsections of this section into
every subcontract into which it enters in connection with this contract, making
such provisions applicable to the person or entity with whom the Contractor
contracts.
12. CONTRACT MODIFICATIONS, CHANGES OR AMENDMENTS
This agreement is intended as the complete integration of all understandings between
the parties. No prior or contemporaneous addition, deletion or other amendment hereto
shall have any force or effect whatsoever, unless embodied herein in writing. No
subsequent novation, renewal, addition, deletion, or other amendment hereto shall
have any force or effect unless embodied in a written contract executed and approved
pursuant to the State fiscal rules.
13. INDEPENDENT CONTRACTOR
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY
AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE DEEMED TO BE AN AGENT
OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY WHEN DUE ALL
REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONEYS PAID PURSUANT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES
THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR A THIRD
Page 8 of 11 Pages
PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR
OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO
AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY
AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH
HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKER'S
COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT
COMPEN!SATION,, INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE '
SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR, ITS EMPLOYEES AND
AGENTS.
14. INDEMNIFICATION
It is agreed that the State shall not be held liable for any error or omission of the
Contractor in providing services hereunder. Nothing in the indemnification clause at
paragraph 4 of the Special Provisions shall be construed in any way to be a waiver by
the Contractor of the protections which are granted to the Contractor and its
employees under the Colorado Governmental Immunity Act, C.R.S. 24-10-101, et seq.,
as amended.
15. PERFORMANCE OF CONDITION PRECEDENT TO VALIDITY OF CONTRACT
The Contractor and the State each certifies that all conditions precedent to the valid
execution of the contract on its part have been satisfied.
16. CONTRACT TERMINATION
This contract may be terminated by either party by giving thirty (30) days notice in
writing, delivered by certified mail, return receipt requested, to the other party at the
above address, or delivered by personal services upon the party. If notice is so given,
this contract shall terminate on the expiration of the thirty (30) days, and the liability of
the parties hereunder for the further performance of the terms of this contract shall
thereupon cease, but the parties shall not be relieved of the duty to perform their
obligation up to the date of termination.
Upon receipt of notice of termination for convenience, the Contractor shall incur no
further obligations in connection with the contract. The Contractor will be reimbursed
for reasonable costs allocable to the contract performance. The State may deduct any
unliquidated advance payments made pursuant to paragraph 3b from compensation due
the Contractor, and in the event the amount advanced exceeds the compensation yet
due the Contractor after termination, that amount shall be remitted to the State within
thirty (30) days of contract termination.
Page 9 of 11 Pages
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
I.This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or such assistant as he may designate.This
provision is applicable to any contract involving the payment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,
and otherwise made available.
BONI)REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction,erection,repair,maintenance,or improvement of any building,
road,bridge,viaduct,tunnel,excavation or other public work for this State,the contractor shall, before entering upon the performance of any such work included
in this contract,duly execute and deliver to the State official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by
said official in a penal sum not less than one-half of the total amount payable by the terms of this contract.Such bond shall be duly executed by a qualified corporate
surety conditioned upon the faithful performance of the contract and in addition,shall provide that if the contractor or his subcontractors fail to duly pay for any
labor,materials,team hire,sustenance,provisions,provendor or other supplies used or consumed by such contractor or his subcontractor in performance of the work
contracted to be done or fails to pay any person who supplies rental machinery,tools,or equipment in the prosecution of the work the surety will pay the same in
an amount not exceeding the sum specified in the bond.together with interest at the rate of eight per cent per annum.Unless such bond is executed,delivered and
tiled,no claim in favor of the contractor arising under such contract shall be audited,allowed or paid.A certified or cashier's check or a bank money order payable
to the Treasurer of the State of Colorado may be accepted in lieu of a bond.This provision is in compliance with CRS 38-26-106.
INDEMNIFICATION
4. To the extent authorized by law, the contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs,expenses.and attorney fees incurred as a result of any act or omission by the contractor,or its employees,
agents,subcontractors,or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5.The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices(CRS 24-34-402),and as required by Executive Order- Equal Opportunity and Affirmative Action,dated April 16,
1975.Pursuant thereto,the following provisions shall he contained in all Stale contracts or sub-contracts.
During the performance of this contract,the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex,
marital status, religion,ancestry,mental or physical handicap-or age.The contractor will take affirmative action to insure that applicants are employed,and that
employees are treated during employment,without regard to the above mentioned characteristics. Such action shall include,but not be limited to the following:
employment upgrading,demotion,or transfer,recruitment or recruitment advertisings;lay-offs or terminations;rates of pay or other fortes of compensation:and
selection for training, including apprenticeship.The contractor agrees to post in conspicuous places,available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause.
(b)The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will
receive consideration for employment without regard to race,creed,color,national origin,sex,marital status,religion,ancestry,mental or physical handicap,
or age.
(c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or
understanding,notice to be provided by the contracting officer,advising the labor union or workers'representative of the contractor's commitment under the
Executive Order,Equal Opportunity and Affirmative Action,dated April 16, 1975,and of the rules,regulations,and relevant Orders of the Governor.
(d)The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity and Affirmative Action of April
16, 1975.. and by the rules, regulations and Orders of the Governor,or pursuant thereto, and will permit access to his books, records, and accounts by the
contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules,regulations and orders.
(e)A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization,or expel any such individual
from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity because of race,creed,color,
sex.,national origin,or ancestry.
(f) A labor organization,or the employees or members thereof will not aid,abet,incite,compel or coerce the doing of any act defined in this contract to be
discriminatory or obstructor prevent any person from complying with the provisions of this contract or any order issued thereunder;or attempt,either directly
or indirectly,to commit any act defined in this contract to be discriminatory.
Fonn 6-AC-028
Revised 1/93
615-8250.6120
page_ of r pages
(g)In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules,regulations,or orders,this con-
tract may be canceled,terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance
with procedures,authorized in Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975 and the rules,regulations,or orders promulgated
in accordance therewith,and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Orders,Equal Opportunity and
Affirmative Action of April 16, 1975,or by rules,regulations,or orders promulgated in accordance therewith,or as otherwise provided by law.
(h)The contractor will include the provisions of paragraphs(a)through.(h)in every subcontract and subcontractor purchase order unless exempted by rules,
regulations,or orders issued pursuant to Executive Order,Equal Opportunity and Affirmative Action of April 16,1975,so that such provisions will be binding
upon each subcontractor or vendor.The contractor will take such action with respect to any subcontracting or purchase order as the contracting agency may
direct,as a means of enforcing such provisions,including sanctions for noncompliance:;provided,however,that in the event the contractor becomes involved
in,or is threatened with,litigation,with the subcontractor or vendor,as a result,ef such,direction by he contacting.agency,the contractor may request the
State of Colorado to enter into such litigation to protect the interest of the State ofColorado.
COLORADO LABOR PREFERENCE
6a Provisions of CRS 817101 & 102 for preference of Colorado labor are applicable to this contract if public works within the State are undertaken hereunder
and are financed in whole or in part be,State.funds.
6b When a construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference against a nonresident bidder
from a state or foreign country equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident.If it is
determined by the officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federal funds which would other-
wise be available or would otherwise be inconsistent with requirements of Federal'law,this subsection shall be suspended,but only to the extent necessary
to prevent denial of the moneys or to eliminate the inconsistency with Federal requirements(CRS 819101 and 102).
GENERAL
7.The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,execution,and enforcement of this
contract.Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any,extrajudicial body or person or
which is otherwise in conflict with said laws,rules,and regulations shall be considered null and void.Nothing contained in any provision incorporated herein
by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law
whether by way of complaint,defense,or otherwise.Any provision rendered null and void by the operation of this provision will not invalidate the remainder
of this contract to the extent that the contract is capable of execution.
8. At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and state laws,rules,and regulations that have
been or may hereafter be established.
9.Pursuant to CRS 2430202,4(as amended),the state controller may withhold debts owed to state agencies under the vendor offset intercept system for: (a)
unpaid child support debt or child support arrearages;(b)unpaid balance of tax, accrued interest,or other charges specified in Article 21,Title 39,CRS;(c)
unpaid loans due to the student loan division of the department of higher education;(d)owed amounts required to be paid to the unemployment compensation
fund; and(e)other unpaid debts owing to the state or any agency thereof,the amount of which is found to be owing as a result of final agency determination
or reduced to judgment as certified by the controller.
10.The signatories aver that they are familiar with CRS 18-8-301,et.seq.,(Bribery and Corrupt Influences)and CRS 188 401,et.seq.,(Abuse of Public Office),
and that no violation of such provisions is present.
11.The signatories aver that to their knowledge,no state employee has any personal or beneficial interest whatsoever in the service or property described herein:
IN WITNESS WHEREOF,the parties hereto have executed this Contract on the day first above written.
Contractor: STATE OF COLORADO
Weld County Board Bill Owens, Governor
(Full Legal Name) of Commissioners
Q.:Tht
84-6OOO-813 �� By
2 sac.;l Sec.'ty umber or FEIN EXECUTIVE DIRECT
r 11
Signs of Authorized••"cer
;_ .a J. r .Ce. •+;, r.. � , ;e�11 ` •
Tide o oriz d .f'c 4
.e�{�P00�
�`1sc1 Public Safety
+d .� �EPARTMENTOF
If Corporation: •
► �° s����a� `
Attest(Seal)By n,�.,y. r�yi�'�.t'4' R�i�fit'� :� i�v,•; l>'
Depaty Clerk to the B:o�
ATTORNEY GENERAL APPROVALS ST '' CONTROLLER
By.
By
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Form 6-AC-02C
Revised 2/99 Page 11 of 11 Pages
615-82-50-6038 96330010-ZIP
AG File No.P;1Ld/CONTRACT/OFFICAUSPECPROV.DOC
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*INSTRUCTIONS
@Insert.official Department designations,e.g.Administration,Local Affairs,etc.as appropriate.
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(2)Set forth company(ies)or individual(s)name(s)and address(es).
(3) Insert a brief statement indicating reasons for contract,e.g., "The contract having special knowledge, expertise and skill in diagnosing and testing diseases
affecting cattle;and,"Use as many"Whereas's"as required.If additional space is required continue to above words"NOW,THEREFORE;"and state"continued
on page 2."On page 2, state"Whereas continued from page 1"if required.
(4)Specify clearly the goods or services contracted for,the consideration moving from one party to the other,the time within the contract is to be executed,
limitations on assignments,if any,and special provisions desired,or required. Seek legal assistance when in doubt.Separate each principle item and number
consecutively using as many pages as necessary.
(5)lf a delegee signs for the Executive Director place the words"FOR THE"before the word"EXECUTIVE."
Autographic,as distinguished from stamped,signatures should,as a minimum,be affixed to the original,which will be filed by the Division of Accounts and Control,
and two counterparts, one of which shall be transmitted to the contractor.If there is more than one contractor a copy so signed will be sent to each,thus requiring
additional autographic signatures.
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1.
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EXHIBIT "B"
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE DIVERSION CASH REQUEST
Date of Request Contract Number Quarter Requested
1 2 3 4
L '
Agency Name:
Street: _
City, State, Zip:
Prepared by: Phone: ( ) Fax: ( )
1. Total Amount of State Contract $
2. Tota:1 Amount Received to Date $
3. Total Amount Requested, Not Received $
4. Total Amount of This Request $
5. Total of Lines 2, 3 &4 $
6. BALANCE OF STATE CONTRACT (Line 1 less Line 5) $
7. Estimated Expenditures for Next Quarter $
8. Less Estimated Cash on Hand $
9 •Total Cash Needs
(Luigi 7 less:line,.8) (Must equal aue 4) :: >. : :
REQUIRED SIGNATURE rito
Project Director's Signature Date
Submit TWO signedforms,`ONE:with ORIGINAL.signature, to D:CJ .
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For DCJ Use Only:
Amount Requested on line 9 is: 0 Approved 0 Approved as modified to: $ ; ❑ Denied
If Request was modified or denied, Reason:
Program Specialist, DCJ Date
Vendor Number
763 $ 764 $ 765 $
Revised 3/00
COLORADO DIVISION OF CRIMINAL JUSTICE EXHIBIT C
FEDERAL/STATE AWARD, CASH MATCH, AND IN-KIND MATCH FUNDS
DCJ FORM 1-A: QUARTERLY AND FINAL SUBGRANT FINANCIAL REPORT
See the reverse side of this form for detailed instructions for completing this form.
SUBGRANTEE: GRANT NUMBER:
r PROJECT TITLE PROJECT DURATION
FROM: TO:
PREPARED BY: WHICH CALENDAR QUARTER OF YEAR DOES THIS
REPORT COVER?
DATE: PHONE:( I
Jan. 1-March 31 July 1-Sept. 30
TYPE OF REPORT: April 1-June 30 Oct. 1-Dec. 31
1. Quarterly Progress : Quarter # :and/or 2. Final Report
EXPENDITURES
A — B C Unpaid
Budget Fund Approved Expenditures Total Obligations
Category. Source Budget Beginning of"quarter Expenditures Expenditures at end•.of
(C on previous report) This Quarter to Date(A + B) quarter
Award 1 : ;•
Personnel ti
Cash Match:2 1. ,
In-kind Match 3 t•.
l4v r1. +.r z
Total 4 I ,
Award 5
Supplies Cash:Match 6
and -
p.
Operating In-kind Match 7
Total 8
Award 9 ; I
Travel Cash Match 10
In=kind Match 11
' Total ".12 -
I
Award 13 I -
Cash',etch 14
Equipment
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In-kind Match 15 +`
Total 16 .
Consultants Award 17
and Cash Match 18
Professional
Services ,• to-kind Match 19
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Total 20
Award 21
Confidential` Cash Match 22
Funds
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Total .23 i
I— •
Award 24
TOTALS Cash Match 25 1
In-kind Match 26 , „ ''
TOTALS 27
"REQUIRED SUBGRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and
complete, and that all expenditures and unpaid obligations are for the purposes set forth in the grant award documents.
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Tnancial Officer's Signature/ Date Project Director's Signature / Date
SUBMIT TWO SIGNED FORMS, ONE WITH ORIGINAL SIGNATURES.TO DCJ NO LATER THAN 30 DAYS AFTER THE END OF EACH CALENDAR
QUARTER;AND THE FINAL REPORT NO LATER THAN 45 DAYS AFTER THE END OF THE GRANT PERIOD. {Rev.5/14/99 OCJ1Aw97.doc)
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