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Home My WebLink About841355.tiff � T ('1 �r 1 'r `!'{ERi ;.44/in ta Lc SWELD COUNTYECOUNCIL /I -S • ' 0 1984 'I ,� November 1 , 1984 '`")7°tc 1t Tape 84/141-142 The Weld County Council met in regular session in full conformity with , the Weld County Home Rule Charter at 915 Tenth Street, Greeley, Colorado, November 1 , 1984, at 1 :45 p.m. ROLL CALL The following members were present in person: President Ralph Waldo, Vice-President DeAnn Emerson, Patricia Anderson, Don Elliott, and Bill Rupp. Also present at the meeting were two members of the press and the Council secretary. MINUTES Patricia Anderson made a motion that the minutes of October 4, 1984, be approved as written. Don Elliott seconded the motion and it passed unani- mously, with Ralph Waldo and Bill Rupp abstaining. ADDITIONS AND/OR DELETIONS A bill from Attorney Ron Lambden for $330 was added to the agenda. DeAnn Emerson moved that the bill be paid. Bill Rupp seconded the motion and it passed unanimously. Also added were Patricia Anderson's letter of resignation and a discussion of the Commissioners' use of lottery funds. APPOINTMENTS Bill Rupp volunteered to appear at the November 7 Board of Commissioners meeting on behalf of the Council . He agreed to express the wishes of the Council for better communication between the Board and the Council . CORRESPONDENCE The President made the Correspondence File available for the individual review of Council members. REPORTS The President asked the Council what it wanted to do with the audit of the County Engineering Department. Don Elliott made a motion that a list of 48 questions pertaining to the operation of this department be forwarded to the Commissioners for their answers within two weeks. It was further moved that those questions also be released to the press and the people of Weld County. Bill Rupp seconded the motion and it passed unanimously. The Council received a report from the Finance Department detailing the status of the Commissioners' repayment of salaries. UNFINISHED BUSINESS The Home Rule Charter Amendment Study Committee asked that the Council establish written procedures insuring due process for the consideration of suspension from office of an elected official charged with a crime. On August 1 , 1978, the Council adopted procedures to cover this circumstance. Don Elliott moved that the Council forward a copy of this adopted procedure to the Commissioners and to the Charter study group. Bill Rupp seconded the motion and it passed unanimously. } 841355 LC 1/ n u,C,J 6pmY'c. -17-8V MINUTES, WELD COUNTY COUNCIL PAGE TWO NOVEMBER 1 , 1984 NEW BUSINESS DeAnn Emerson made a motion that the Council draw up a contract to present to the Commissioners that would give the Council the opportunity to employ Hyland Associates for the year 1985 and that the figure to be allowed in the contract be $20,000. Don Elliott seconded the motion and it passed unanimously. Don Elliott made a motion that the October bills be paid. DeAnn Emerson seconded the motion and it carried unanimously. The Council agreed that it should take a public stand on the proposed Charter amendments to appear on the November 6 ballot. The Council voted unanimously to oppose amendments of the 5% limitation, the bidding procedure, enacting an ordinance, suspension of elected officials, legal opinions of the County Attorney, and the county question of a 5 mill increase. Concerning the amendment of acting by means other than ordinances, the majority of the Council opposed the issue while Don Elliott and Bill Rupp voted in favor of it. Patricia Anderson read a letter of resignation to the Council . Effective November 15, she will no longer be living within the boundaries of District 3. The President accepted her resignation with regret. The Council decided to accept applications for this position through November 26. Applicants will be interviewed the morning of December 6. An appointment to the Council will be ' made before the end of the year, Bill Rupp stated that he personally is opposed to the Commissioners' use of lottery money for a performing arts center in Greeley. He feels the money should be spent throughout the county rather than in one area. Let the record reflect that DeAnn Emerson was excused at 3:10 p.m. ADJOURNMENT There being no further business, the meeting was adjourned. The time of adjournment was 3:15 p.m. , on November 1 , 1984. The next scheduled meeting is December 6, 1984, at 1 :45 p.m. R 1p " Waldo, Jr. , iA1.64‘ ) Pres dent (A e," rag e, ; a etary n bate approved • OFFICE OF WELD COUNTY COUNCIL C� g PHONE 13031356-4000 EXT.4B�- 915 10TH STREET,ROOM 339 C. N0VGREELEY,COLORADO 80631 W I 0 1984 COLORADO r.,..... November 1 , 1934 „ r- •, —.__,_,� Dl CR, V di B Ralph E. Waldo, Jr. NOV 21984 President i1 oc ., Weld County Council GREELEY. 915 Tenth Street COLO. Greeley, CO 80631 Dear Mr. Waldo: As of November 15, 1984, my legal residence will no longer be within the boundaries of Weld County. I hereby resign my office of Weld County Councilman, Third Commission District, effective November 15, 1984. Very truly yours, &fil C, & if 4��,�� ' Patricia E. Anderson PEA:vds ad • 6.-r-ro caecaxe gar Cc C. 11 y WELD COUNTY COUNCIL NEWS RELEASE P. 0. BOX 758 GREELEY, CO 80632 Date: November 1 , 1984 356-4000, extension 4780 The Weld County Council , in accordance with the Weld County Home Rule Charter, is now accepting letters of application to fill a Council vacancy left by the resignation of Patricia Anderson of Fort Lupton. This term of office expires December 31 , 1986. Interested persons who reside in Weld County District Three (southeast portion of Greeley and Weld County) should submit their application to the office of Weld County Council , P. 0. Box 758, Greeley, Colorado, 80632. The deadline for applications is November 26. Applicants will be interviewed by the Council on December 6. An appointment to the position will be made before the first of the year. -30- YiEiQ CCPlTY CC":."'i7"71S oECEI �� NOV 21984 LJ 01.'fl `Z'ri1 4 GREELEY. COLO. � ', emS P'1 WELD COUNTY COUNCIL NEWS RELEASE P. 0. BOX 758 GREELEY, CO 80632 Date: November 2, 1984 356-4000, extension 4780 Attached is a list of 48 questions which have been raised as a result of our audit by Hyland Associates. We are requesting that the Board of County Commissioners provides the Council with its response to these questions by November 19. The Council is also suggesting that the Commissioners forward this information to their own audit team which is analyzing the County Engineering Department. -30- p p p HI 1 1_L I r NOV 21984 j GRE !EY. • 0 c n n QUESTIONS CONCERNING THE WELD COUNTY ENGINEERING DEPARTMENT 1 . Is there a profile or standard for gravel roads? 2. Is there a profile or standard for barrow ditches? 3. Describe those standards or profiles or provide copies of documents setting forth those standards or profiles. 4. How are the standards or profiles communicated to the road grader operators? 5. How do the standards or profiles compare with actual county roads? 6. Describe the method of comparing standards or profiles with actual county roads. 7. Is there an optimum speed at which road graders should be operated? 8. What is that speed? 9. How is the optimum speed determined? 10. Is there a relationship between the quality of the road grading and the speed of the grader? 11 . Is there a maintenance and/or grading schedule for each county road? 12. Please describe such schedule, if one exists. 13. Is there a maintenance schedule for county road grading equipment? 14. Please describe that schedule, if one exists. 15. Does the Road and Bridge Department, or any other department, keep an inventory of equipment used by the Road and Bridge Department? 16. Please provide that inventory. 17. How many miles per day is a grader operator expected to grade? 18. Describe how the road grading work is monitored. 19. Describe how the determination is made as to what road grading, or other work, will be accomplished in any given period. n Page 2 20. Who is responsible to see that assigned work is completed or assigned? 21 . Are there standards, methods, or pre-determined procedures for repairing pot holes? 22. What are those methods or procedures? 23. Who determines what procedures will be followed? 24. Who monitors pot hole repair to see that it is properly completed? 25. Please describe the training each road grader operator receives. Please include the specific type of training, the duration of training, and who is responsible for the training. 26. Please describe the training program for all employees of the Road and Bridge Department, including supervisory and management level personnel . Please include all technical , personnel and management training. 27. Who is responsible for training at each level and in each division within the Road and Bridge Department? Describe his or her responsibilities. 28. Please describe in detail the incentive, merit and promotion systems used in the Road and Bridge Department. 29. Please describe the qualifications for each level of road grader operator. 30. What is the pay level associated with each level of road grader operator? 31 . How many women are employed by the Road and Bridge Department and what are their positions? 32. What are the qualifications for a supervisor level position within the Road and Bridge Department? 33. Describe in detail any quality control programs used by the Road and Bridge Department. 34. Describe in detail how job assignments are made within the Road and Bridge Department. 35. Describe work or performance evaluation programs used by the Road and Bridge Department, including who makes such evalu- ations and what criteria are used. Page 3 36. Describe the Road and Bridge Department's program to insure worker safety. 37. Describe how this program is implemented. 38. Describe cost control programs used by the Road and Bridge Department. 39. How is the work of supervisory level personnel reviewed? 40. Who is responsible for such review? 41 . What is the Road and Bridge Department's policy concerning roadside weeds? 42. How is that policy implemented? 43. Is there a method, system or any effort to determine the morale among Road and Bridge Department employees? 44. What method is used by the Road and Bridge Department to encourage high morale among its employees? 45. Describe the circumstances in which Road and Bridge Department employees would be allowed to use county property, facilities, or utilities for private purposes. 46. What are the working hours for various classes or levels of Road and Bridge Department personnel? 47. Can those hours be modified? If so, in what manner? 48. What programs, procedures or policies does the Road and Bridge Department have to communicate and explain its policies and procedures to the general public? Hello