HomeMy WebLinkAbout20001052.tiff RESOLUTION
RE: APPROVE UNIVERSAL HIRING PROGRAM ADDITIONAL OFFICER REQUEST
FORM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Universal Hiring Program Additional
Officer Request Form between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the
U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), Grants
Administration Division, with terms and conditions being as stated in said request form, and
WHEREAS, after review, the Board deems it advisable to approve said request form, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Universal Hiring Program Additional Officer Request Form
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriffs Office, and Department of Justice,
Office of Community Oriented Policing Services (COPS), Grants Administration Division, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said request form.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of May, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COLORADO
ATTEST: c - rUle
/'49.A
' Barbara J irkmeyer, Chair i%
Weld County Clerk to t o
lei Lai
,> ePro
TemBY: 'Deputy Clerk tothe f ,eorg . Baxter ..
APPROVED AS TO FO M:
� ale . Hall
my Attor y --- EXCUSED
Glenn Vaad
2000-1052
SO0020
(:C'; JCS
U.S. Department of Justice
,� +`">�:. Office ofCommunity Oriented Policing Services (COPSi
,z Grants Administration Division
1100 Vermont Avenue. NH'
fVashingtnn, DC. 20530
Universal Hiring Program
Additional Officer Request Form
April 4, 2000
Sheriff Ed Jordan
Weld County Sheriffs Office
910 10th Avenue
Greeley, CO 80631
CO01477
COPS Universal Hiring Program(ULIP)grantees are able to request additional grant dollars for new officers by
answering the questions below. Future grant awards will he based on the information provided in this document only;submitting
another UHP application packet is not necessary. All grant recipients must develop a written plan to retain their COPS
funded officer positions after Federal funding has ended. This plan must be submitted to the COPS Office with your
application. Departments are also required to submit the attached Assurances and Certifications with each additional
officer request.
A request for a waiver review of the local matching requirement cannot be considered unless supporting information is
attached to this Additional Officer Request Form. The supporting evidence, at least one typewritten page in length, must include
(1)a satisfactory and documented demonstration of severe fiscal distress,and(2)a description of the link between a locality's
showing of severe fiscal distress and how that distress impacts the area's law enforcement agency. Please refer to your COPS
UHP Grant Owner's Manual for information related to the waiver requirements.
Please complete this form and return to the COPS Office in the envelop provided. Unreturned, blank and/or
incomplete forms will be treated as though no officers have been requested. We have also included blank budget forms for
your use, in case your department's budget has changed since your last award. If new budget figures are not included with y slur
request.COPS will use the most recent figures that arc on file. We would like to receive the form by May 1,2000. In any
case,the final deadline will be receipt or postmark by May 31,2000. This deadline is m.cassary due to the limited funding
a'ailahle.
Additional Officers Requested
Full Time Part Time Waiver Requested'?
-- 2 Yes El N&O(
IMPORTANT: Both Signatures must be originals. If you have any questions, please call the U.S. Department of
Justice Response Center at 1-800-421-6770 or youi grant advisor.
Law Enforcement Exec. Signature r-, v 7.: :. ` ,:, - "Date 1 =L``-)
Law Enforcement Executive Name and Title/
Ed Jordan Sheriff _
Government Exec Signaturep4/ h1 s i,,f cZ";_ Date 05/08/2000
Government Executive Name and Title
Barbara J. Kirkmeyer, Chairperson — Board of County Commissioners
.:Return this form to:
Office of Community Oriented Policing Services
Universal Hiring Program Control Desk,7th Floor
1100 Vermont Avenue,NW Washington,D.C. 20530
Please complete and return this form to the COPS Office by May 1,2000. 2000-1052
5OOO2O
U.S. Department of Justice
Office of Community Oriented Policing Services . a
•
Certifications
Regarding Lobbying; Debarment, Suspension and Other ResponsOrifity Matters; Drug-Free Workplace
Requirements Coordination with Affected Agencies; Non-Supplanting; and Retention.
Although the Department of Justice has made every effort to simplify the application process,other provisions of Federal law
require us to seek your certification regarding certain matters.Applicants should read the regulations cited below and the
instructions for certification induded in the regulations to understand the requirements and whether they apply to a particular
applicant.Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,"New
Restrictions on Lobbying,"and 28 CFR Part 67,"Government-wide Debarment and Suspension(Nonprocurement)and
Government-wide Requirements for Drug-Free Workplace(Grants),•and the coordination and non-supplanting requirements
of the Public Safety Partnership and Community Policing Act of 1994.The certifications shall be treated as a material represen-
tation of fad upon which reliance will be placed when the Department of Justice determines to award the covered grant.
1. Lobbying Federal benefits by a state or Federal court,or voluntarily
excluded from covered transactions by any Federal depart-
As required by Section 1352,Title 31 of the U.S.Code,and imple- rent or agency;
mented at 28 CFR Part 69,for persons entering into a grant or coop-
Have not within a three-year period preceding this appli-
erative agreement over$100,000,as defined at 28 CFR Part 69,the Iii)cation been convicted of or had a civil judgment rendered
applicant certifies that:
against them for commission of fraud or a criminal offense in
A. No Federal appropriated funds have been paid or will be connection with obtaining,attempting to obtain,or perfomr
paid,by or on behalf of the undersigned,to any person for influ- ing public(Federal,state or local)transaction or contract wider
encing or attempting to influence an officer or employee of any a public transaction; violation of Federal or state antitrust
agency,a Member of Congress,an officer or employee of statutes or commission of embezzlement,theft,forgery,
Congress,or an employee of a Member of Congress in connection bribery,falsification or destruction of records,making false
with the making of any Federal grant;the entering into of any statements,or receiving stolen property;
cooperative agreement;and the extension,continuation,renewal,
amendment or modification of any Federal grant or cooperative (iii) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity(Federal,state or
agreement;
local)with commission of any of the offenses enumerated in
B. If ally funds other than Federal appropriated funds have been paragraph(A)(ii)of this certification;and
paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency,a Member of (iv) Have not within a three-year period preceding this apuli-
cation had one or more public transactions(Federal,state Cr
Congress.an officer or employee of Congress,or an employee of
local)terminated for cause or default; and
a Member of Congress in connection with this Federal grant or
cooperative agreement,the undersigned shall complete and sub- B. 'Where the applicant is unable to certify to any of the state-
mit Standard Form—LLL,'Disclosure of Lobbying Activities,"in ments in this certification,he or she shall attach an explanation to
accordance with its instructions; this application.
C. The undersigned shall require that the language of this certifi-
cation beincluded in the award documents for all subawards at 3. Drug-Free Workplace(Grantees Other Than Individuals)
all tiers(including subgrants,contracts under grants and coopera-
tive agreements,and subcontracts)and that all sub-recipients As required by the Drug-Free Workplace Act of 1988,and imple-
mented at 28 CFR Part 67,Subpart F,for grantees,as defined at 23
shall certify and disclose accordingly.
CFR Part 67,Sections 67.615 and 67.620—
2. Debarment,Suspension and Other Responsibility Matters A. The applicant certifies that it will,or will continue to,provide
(Direct Recipient) a drug-free workplace by:
(i) Publishing a statement notifying employees that the
As required by Executive Order 12549,Debarment and Suspension,
and implemented at 28 CFR Part 67, for prospective participants in unlawful manufacture,distribution,dispensing,possession or
primary covered transactions,as defined at 28 CFR Part 67,Section use of a controlled substance is prohibited in the grantee's
67.510— workplace and specifying the actions that will be taken agiunst
employees for violation of such prohibition;
A.The applicant certifies that it and its principals:
(ii) Establishing anon-going drug-free awareness program to
(i) Are not presently debarred,suspended,proposed for inform employees about—
debarment,dedared ineligible,sentenced to a denial of
(a) The dangers of drug abuse in the workplace; B. The grantee may insert in the space provided below the site(s I
for the performance of work done in connection with the specific
(b) The grantee's policy of maintaining a drug-free workplace; grant:
(c) Any available drug counseling,rehabilitation and employ- Place of performance(street address,city,county,state,zip code)
ee assistance programs; and
(d) The penalties that may be imposed upon employees for -
drug-abuse violations occurring in the workplace;
(iii) Making it a requirement that each employee to be Check O if there are workplaces on file that are not identified
engaged in the performance of the grant be given a copy of here.
the statement required by paragraph(i);
Section 67.630 of the regulations provides that a grantee that is a
(iv) Notifying the employee in the statement required by state may elect to make one certification in each Federal fiscal
paragraph(i)that,as a condition of employment under the year,a copy of which should be included with each application
grant,the employee will— for Department of Justice funding.States and state agencies mac
(a) Abide by the terms of the statement;and elect to use OJPForm 4061/7.
(b) Notify the employer in writing of his or her conviction for Check O if the state has elected to complete OJPFami 4061./7.
a violation of a criminal drug statute occurring in the work-
place no later than five calendar days after such conviction; 4. Coordination
(v) Notifying the agency,in writing,within 10 calendar days The Public Safety Partnership and Community Policing Act of 1994
after receiving notice under subparagraph(iv)(b)from an requires applicants to certify that there has been appropriate coordi-
employee or otherwise receiving actual notice of such mnvic- nation with all agencies that may be affected by the applicant's gran':
tion.Employers of convicted employees must provide notice, proposal if approved.Affected agencies may include,among others,
including position title,to:COPS Office,11C0 Vermont Ave., the Office of the United States Attorney,state or local prosecutors,e
NW,Washington,DC 20530. Notice shall include the idenfifi- correctional agencies.The applicant certifies that there has been
cation number(s)of each affected grant; appropriate coordination with all affected agencies.
(vi) Taking one of the following actions,within 30 calendar
days of receiving notice under subparagraph(iv)(b),with 5. Non-Supplanting
respect to any employee who is so convicted—
The applicant hereby certifies that Federal funds will not be used to
(a) Taking appropriate personnel action against such an replace or supplant state or local funds,or funds supplied by the
employee,up to and including termination,consistent with Bureau of Indian Affairs,that would,in the absence of Federal aid,
the requirements of the Rehabilitation Act of 1973,as amend- be made available to or for law enforcement purposes.
ed; or
(b) Requiring such employee to participate satisfactorily in a 6. Retention
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal,state or local health,law enforce- The applicant hereby certifies that it understands that it must abide
mentor other appropriate agency; by its submitted plan to retain the additional officer positions at the
conclusion of the grant period.
(vii) Making a good faith effort to continue to maintain a
drug-free workplace through implementation of paragraphs
(i),(ii),(iii),(iv),(v)and(vi).
WeLd County Sheriff's Office
Grantee Name and Address:
Application No.and/or Project Name: COPS Phase III Grantee IRS/ Vendor Number: 83600081 3
Ed Jordan, Sheriff
w
Typed Name and Title of la Evtorcement Representative: ---
Date: ! -
Signature: ;� .- ... ; _.
_c
As the duly authorized representative of the governing body,I hereby certify that the I am binding the governing body to the above certfica -
tions,including the plan to retain.Elections of new officials will not relieve the governing body of its obligations under this grant.
Barbara J. Kirkmeyer, Chair, Board of County Commissioner;
Typed Name and Title of Government Representative:
d, p
Signature: Fil/c`=-f S .%(- �� + S /L i� Lr V Date: 05/08/2000 __.
U.S. Department of Justice
Office of Community Oriented Policing Services
Assurances
Several provisions of Federal law and policy apply to all grant programs.We(the Office of Community Oriented Policing Services)need to
secure your assurance that you(the applicant) will comply with these provisions.If you would like further information about any of
the matters on which we seek your assurance,please contact us.
By your authorized representative's signature,you assure us and certify to us that you will comply with all legal and administrative require-
ments that govern the applicant for acceptance and use of Federal grant funds.In particular,you assure us that:
1. You have been legally and officially authorized by the appropriate gender,disability or age,unlawfully exclude any person from partic-
governing body(for example,mayor or city council)to apply for this ipation in,deny the benefits of or employment to any person,or sub-
grant and that the persons signing the application and these assur- ject any person to discrimination in connection with any programs
ances on your behalf are authorized to do so and to act on your or activities funded in whole or in part with Federal funds.These
behalf with respect to any issues that may arise during processing of civil rights requirements are found in the non-discrimination provi-
this application. sions of the Omnibus Crime Control and Safe Streets Act of 1968,as
amended(42 U.S.C.§3789(d));Title VI of the Civil Rights Act of 1964,
2. You will comply with the provisions of Federal law which limit as amended(42 U.S.C.§2000d);the Indian Civil Rights Ac(25 U.S.C.
certain political activities of your employees whose principal em- §§1301-1303);Section 504 of the Rehabilitation Act of 1973,as amend-
ployment is in connection with an activity financed in whole or in ed(29 U.S.C.§794);Title II,Subtitle Aof the Americans with Disabil-
part with this grant These restrictions are set forth in 5 U.S.C.§1501, ities Act(ADA)(42 U.S.C.§12101,et seq.);the Age Discrimination
et seq. Act of 1975(42 U.S.C.§6101,et seq.);and Department of Justice
Non-Discrimination Regulations contained in Title 28,Parts 35 and
3. You will comply with the minimum wage and maximum hours 42(subparts C,.D,E and C)of the Code of Federal Regulations.
provisions of the Federal Fair Labor Standards Act,if they apply to
you. A. In the event that any court or administrative agency makes a
finding of discrimination on grounds of race,color,religion,
4. You will establish safeguards,if you have not done so already,to national origin,gender,disability or age against you after a due
prohibit employees from using their positions for a purpose that is, process hearing,you agree to forward a copy of the finding to the
or gives the appearance of being,motivated by a desire for private Office of Civil Rights,Office of Justice Programs,810 7th Street,
gain for themselves or others,particularly those with whom they NW,Washington,DC 20531.
have family,business or other ties.
B. If you are applying for a grant of$500,000 or more and Depart-
5. You will give the Department of Justice or the Comptroller General ment regulations(28 CFR 42.301 et seq.)require you to submit an
access to and the right to examine records and documents related to Equal Opportunity Employment Plan,you will do so at the time
the grant. of this application,if you have not done so in the past.If you are
applying for a grant of less than$500,000 and the regulations
6. You will comply with all requirements imposed by the Depart- require you to maintain a Plan on file in your office,you will do
ment of Justice as a condition or administrative requirement of the so within 120 days of your grant award.
grant;with the program guidelines;with the requirements of OMB
Circulars A-87(governing cost calculations)and A-128 or A-133(gov- 9. You will insure that the facilities under your ownership,lease or
erring audits);with the applicable provisions of the Omnibus Crime supervision which shall be utilized in the accomplishment of the
Control and Safe Streets Act of 1968,as amended;with 28 CFR Part project are not listed on the Environmental Protection Agency's
66(Uniform Administrative Requirements);with the provisions of (EPA)list of Violating Facilities and that you will notify us if you are
the current edition of the appropriate COPS grant owner's manual; advised by the EPAindicating that a facility to be used in this grant
and with all other applicable laws,orders,regulations or circulars. is under consideration for listing by EPA.
7. You will,to the extent practicable and consistent with applicable 10. If your state has established a review and comment procedure
law,seek,recruit and hire qualified members of racial and ethnic under Executive Order 12372 and has selected this program for
minority groups and qualified women in order to further effective review,you have made this application available for review by
law enforcement by increasing their ranks within the sworn posi- the state Single Point of Contact.
tions in your agency.
11. You will devise a plan to retain the increased hiring level with
8. You will not,on the ground of race,color,religion,national origin, state and local funds after the conclusion of your grant.
I hereby certify cpmpliance with the above assurances that govern the application and use of Federal funds.
9ignatnre; e`u l_S L4:4 � � � e �
Date: 05/08/2000
[Barbara J. Kirkmeyer, hair
OFFICE OF THE SHERIFF
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Ed Jordan
May 1, 2000
U.S. Department of Justice/COPS
1100 Vermont Avenue, N.W.
UPH Control Desk, 7th Floor
Washington, DC 20530
RF: Retention Plan
Dear Sir:
The Weld County Sheriffs Office conducted a long-term analysis for the Operations Department
over the next ten years. The analysis supported the addition of two Community Resource
Officers to increase the total manpower staff for 1999 and two Community Resource Officers
started in year 2000. This plan has been adapted to add two more officers in 2001. The Sheriff s
Office has taken this request through the budget process. Spreadsheets were prepared and
reviewed by the County Commissioners and the Finance Director during the Budget Hearings for
1999 and 2000. We are preparing to present cost analysis for the Commissioners approve' for
budget year 2001. Although these spreadsheets only projects both federal and county cost for the
three year period, the Finance Director did explain that starting the forth year for each of these
respective grants and from than on, the cost to retain these officers would be the responsibility of
the Sheriffs Office budget through general funds. I have also attached Appendix D from the
"Long-Term Analysis 1998-2010, Operations Department, Weld County Sheriffs Office,
completed by Administrator Rick Dill on June 1, 1998. This document reflects the progressive
plan on which we will analyze on a yearly basis. This plan reflects not only our intent to hire
Community Resource Officers but to retain these officers.
I
Sheriff Ed Jordan, Weld County Sheriff
≥ arbara J. Kirkmener, Chairerersoffi Board of Weld County Commissioners
(05/08/2000)
Greeley Office, 910 10th Avenue, Greeley, CO 80631, (970)356.4015 or 1-800-436-9276, FAX (970) 353-8551
North Jail Complex, 2110 O Street, Greeley, CO 80631., (970) 356-4015, FAX (970) 304-6460
Ft Lupton Sub-Station, 330 Park Avenue, Ft Lupton, CO 80621, (303) 857-4334. FAX (303) 857-3027
U.S. Department of Justice
•
Office of Community Oriented Policing Services (COPS)
Office of the Director
1100 Vermont Avenue, NW
Washington, D.C. 20530
April 4, 2000
Sheriff Ed Jordan
Weld County Sheriffs Office
910 10th Avenue
Greeley, CO 80631
OR!: CO0I4ZZ Grant Number: I999UMWX3225
Dear Sheriff Jordan:
I am writing to invite you to apply for additional funding for law enforcement officer positions under the
Office of Community Oriented Policing Services' Universal Hiring Program (UHP). As you are aware,
the COPS Office is committed to assisting law enforcement agencies in securing additional funding to add
officers to the streets to engage in community policing. With the help of thousands of agencies from
across the nation, we reached our initial goal of funding 100,000 officers and deputies on May 12, 1999
In Fiscal Year 2000, the COPS Office was authorized additional funding under the Universal Hiring
Program to assist law enforcement agencies in increasing community safety through adding officers -'to
the beat." Unlike in previous years, however, the COPS Office has less funding available. As a result, it
is important to submit requests as early as possible and before funding is exhausted.
We encourage you to assess your interest in additional grant funding at this time. If you are interested in
applying for additional officer positions through the COPS UHP program in Fiscal Year 2000, please
submit the attached Application Verification Form (AVF) along with a written retention plan,
certifications, assurances and budget forms if your department's budget has changed since your last award.
We would like to receive your AVF by May 1,2000. This deadline is necessary due to the limited
funding available. Because funding is limited, we encourage you to apply as early as possible. In any
case, the final deadline will be receipt or postmark by May 31, 2000. Applications not funded will be
carried over for consideration in Fiscal Year 2001.
Thank you for the opportunity to expand our partnership. If you have any questions or concerns, please
feel free to contact your Grant Advisor at 1-800-421-6770.
Very Truly Yours,
Thomas C. Frazier
Director
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