HomeMy WebLinkAbout20002320.tiff RESOLUTION
RE: APPROVE AMENDMENT TO BYLAWS FOR FAIR BOARD AND APPOINT MEMBERS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, purs.Jant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners has been presented witn an
amendment to the Bylaws for the Weld County Fair Board, that amendment being the addition
of the words ". . . , with appointments to be made by the Commissioners prior to the Fair
Board's October meeting.", to Article Ill., Paragraph C., said amendment highlighted in grey in
the attached copy of said Bylaws, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, and
WHEREAS, vacancies either currently or will soon exist on the Fair Board, and
WHEREAS, the Board deems it advisable to reappoint Diane Carlson, Scott Pralle, and
Philip Morgan; appoint Kenton Ochsner to replace Margaret Carlson; appoint Ron Pfleiderer to
replace Carol Karre; appoint Kathy Rickart to replace Stason Ikenouye; and appoint Jeff Maxey
to replace Terry Hause, with all such terms to be effective October 1, 2000, and expire
November 30, 2003, and
WHEREAS, the Board deems it advisable to appoint Holly Lanning to rep ace Lindsey
Smith as the 4H Youth Executive Council representative, with her term to expire September 30,
2003.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the amendment to the Bylaws for the Fair Board which is detailed
above and shown on the attached, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Diane Carlson, Scott Pralle, Philip
Morgan, be and hereby are reappointed to the Fair Board, with terms beginning October 1,
2000, and ending November 30, 2003.
BE IT FURTHER RESOLVED by the Board that Kenton Ochsner, Ron Pfleiderer, Kathy
Rickart, and Jeff Maxey be, and hereby are, appointed to the Fair Board, with terms beginning
October 1, 2000, and ending November 30, 2003.
BE IT FURTHER RESOLVED by the Board that Holly Lanning be, and hereby is
appointed as the 4H Youth Executive Council representative, with a term beginning October 1.
2000, and ending November 30, 2003.
ce ,' VS r/j 2000-2320
EX0003
RE: AMENDMENT TO FAIR BOARD BYLAWS AND APPOINTMENTS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of September, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
4btaJ. KjkmeyAri
COUNTY, COLORO
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Weld County Clerk tojt%e :.. Vr
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AF(PROVE� TO FORM:
Da e K. Hall
Co nnAttorrnney EXCUSED
Glenn Vaad
2000-2320
EX0003
WELD COUNTY FAIR BOARD
BY-LAWS
Article I
NAME: The Board shall be called the 'Weld County Fair Board' in conformance
with the resolution creating the Board adopted by the Board of County
Commissioners of Weld County, Colorado, on March 4, 1970, as
modified by resolution dated March 6, 1974, and as may be modified or
amended by future resolutions of the Board of County Commissioners.
Article II
OBJECTIVES: To assume leadership and conduct the operations of the Weld County Fair
(hereinafter"the Fair"), as follows:
* Be accountable to the Board of Commissioners of Weld County
(hereinafter"the Commissioners").
* Set and implement policies related to the Fair.
* Establish appropriate rules and regulations consistent with 4-H and
FFA rules and regulations for the operation of the Fair.
* Identify and secure all sources of revenue necessary to conduct the
Fair and be accountable to such sources.
* Authorize and sign all checks related to Fair activities.
* Make arrangements for non-4-H and FFA events and other non-
educational aspects of the Fair.
* Conduct the Fair with the assistance of the Weld County Office of
Colorado State Cooperative Extension (hereinafter"Extension")
according to the rules and regulations established by the Fair
Board.
Article III
MEMBERS: The volunteer members of the Weld County Fair Board, appointed by the
Commissioners, shall number twenty-one (21), shall serve without
compensation and at the pleasure of the Commissioners and shall
represent all of the geographic areas of Weld County. Of the twenty-one
(21) Fair Board members, one (1) shall be a representative of the Cache-la-
Poudre FFA District and one (1) shall be a representative from the 4-H
Youth Executive Council.
Page 1 of 4 Pages
A. Term: Each member shall be appointed to fill a three (3)year term,
with durations staggered so that the terms of seven (7) members
will come due for appointment or reappointment prior to the Fair
Board's annual meeting in.November of each year. Board
members may serve no more than two (2) consecutive three-year
terms.
B. Vacancies: The Fair Board shall recommend to the Board of
County Commissioners nominees for replacement of any vacancies
which occur. A person appointed to fulfill an incomplete term of a
Fair Board member shall be considered eligible to serve for two
three (3)-year terms when the assumed term has been completed.
C. Appointment: A committee of current Fair Board members
selected by the President shall nominate responsible residents of
Weld County to the Board of County Commissioners for
appointment to the Fair Board. Nominations shall be delivered to
the Board of County Commissioners on or before Se itember 1"of
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Article IV
OFFICERS: The four (4) elected officers shall include: President, Vice President,
Secretary, and Treasurer.
A. Duties: The President shall preside over all regularly scheduled
and special meetings of the Fair Board. He may call special
meetings of the Fair Board, upon twenty-four (24) hours notice to
all members, at times he feels it is necessary in order to properly
conduct the business of the Fair. The President, in cooperation with
the Extension advisor,will establish the agendas for the monthly
meetings.
The Vice President shall act in place of the President in the
absence of the President. He shall be responsible for coordinating
all of the Fair's committees, both standing and otherwise (except
the nominating committee). He shall serve as an ex-officio
member of said committees.
The Secretary shall keep a record of all transactions of the Fair
Board, including regular and special meetings, and see that they are
properly recorded and distributed. The Secretary will also relay
Page 2 of 4 Pages
incoming communications to the Fair Board and complete
outgoing correspondence as directed by the Fair Board.
The Treasurer shall keep a record of all monies, countersign all
checks with the President, see that all bills are paid and monies
owed collected,present an annual financial report to the Fair Board
and the Commissioners, and have the financial statement audited
each year by county auditors.
Executive Committee: The four (4) elected officers shall
comprise an Executive Committee and shall have the authority to:
(a) act upon any emergency situation that may require immediate
action when it is impossible to assemble a quorum of the Fair
Board; and (b)to process administrative matters for presentation to
the Fair Board at its regular or special meetings. The immediate
past-president may serve as an ex-officio member of the Executive
Committee for one year after the end of his term as President, even
if his term as a member of the Fair Board has ended.
B. Terms: Terms for Fair Board officers are one year.
C. Elections: A nominating committee of Fair Board members
appointed by the President shall nominate a slate of officers by the
September meeting. Officers shall be elected by the Board at the
October meeting and installed at the annual meeting held in
November of each year.
Article V
MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each
month throughout the year. Members shall be notified of changes in
meeting dates due to holidays and facilities scheduling conflicts. Special
meetings may be scheduled by the President upon twenty-four (24)hours
notice to all members.
Article VI
PARLIAMENTARY All meetings of the Fair Board shall be conducted according to Robert's
AUTHORITY: Rules of Order,Newly Revised.
Page 3 of 4 Pages
Article IX
AMENDMENTS These by-laws may be altered, amended, or replaced in whole or in part
OF BY-LAWS: by a two-thirds (2/3) vote of the Fair Board membership present at any
regular meeting when a quorum is present and upon approval by the
Commissioners. Such alterations, amendments, or replacements must first
be presented to the Fair Board membership at a regular meeting being at
least thirty (30) days prior to the regular meeting when the vote is taken.
Article X
QUORUM: A quorum of the Fair Board shall consist of eleven (11) members.
Revised: July 26, 2000.
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