HomeMy WebLinkAbout20002067.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented revisions to the
Operations Manual, Section 2.000, Social Services Division Policies and Procedures, to the
Board of County Commissioners of Weld County, for consideration and approval, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revisions to the Operations
Manual, Section 2.000, Social Services Division Policies and Procedures for the Department of
Social Services be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of August, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
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COUNTY, COLO
ATTEST: Lill
Weld County Clerk to I39 :4 `0 $s
'% �►, M. J. fle, Pro-Tem
BY: • b!ns . .//
Deputy Clerk to the Beard �' '
eorg . Baxter
APPR VED AS T F M: EXCUSED
l Dale K. Hall
u Att eY Glenn Vaad----
2000-2067
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I DEPARTMENT OF SOCIAL SE:RVICES
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COLORADO MEMORANDUM
TO: Barbara J. Kirlaneyer, Chair Date: August 24, 2000
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services ) 0 CI IA/16
RE: Revision to Section 2.000, Social Service ivision Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval is a revision to Section 2.000, Social Services Division
Policies and Procedures, Weld County Department of Social Services Operations
Manual.
The purposes of the revision is to change the clothing allowance policy for County
Certified Foster Care Homes from an initial allowance of$150 to an annual clothing
allowance of$200. Reference: Section 2.321.11, G.
If you have any questions, please telephone me at extension 6510.
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Social Services Division Policies and Procedures
2.320 Provider Reimbursement
Effective 2/1/00 The Department has established rates for payments to providers. These rates are
similar to the State determined reimbursement for specific types of facilities. The
Department provided an approximate 4% cost of living increase effective Januar>
I, 2000.
These provider reimbursement rates as described in Section 2.316 through
2.325.12 do not include rate changes for Child Placement Agencies (CPAs),
RTCs, or RCCFs. RTC treatment costs and the CHRP program are not
negotiable by counties.
2.321 Reimbursement for County Certified Foster Care Provider
Effective 1/1/99 The Department will reimburse a county certified foster care provider if such
foster care meets the State reimbursement requirements of Colorado State Rules,
Section 7.405, Volume VII, Social Services Programs, and the State requirements
for County Certified Providers of Colorado State Rules, Section 7.417.1, Volume
VII, Social Services Programs.
2.321.1 County Certified Foster Care Rate
Revised 3/29/99 According to the following table, the Department will reimburse for the care,
provided by county certified foster care parents upon submittal in a timely fashion
on a form showing the number of days the child/ren were in care.
Table 1 1/ _
Personal Respite
Age of Food Clothing Shelter Education Supplies & Flat Care
Child Allowance Grant 2/ Allowance_/
0 Mos. to $131 $58 $139 $ 8 $50 $386 $20
10 Yrs.
11-14 Yrs. $152 $58 $139 $16 $64 $429 $20
15-21 Yrs. $161 $60 $150 $22 $67 $460 $20
1/ The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2000,
reflect an approximate 4% cost of living increase.
2/ If the child's birthday occurs during the month, placing him in a
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Social Services Division Policies and Procedures
higher age grouping, the payment for that month is made on the
basis of the higher grouping rate.
3/ County Certified foster homes are paid the basic rate, plus an
additional Respite Care Allowance of$20.
Effective 1/1/99 A. The Department shall negotiate rates with certified kinship care providers
based on the child's needs and within the County Certified Foster Care
Rate. The range shall be upward from the prevailing federal TANF
payments and is to be based on the needs of the child, plus the $20
additional respite care allowance. Certified kinship care providers may
elect not to receive a money payment and may follow the grievance
process for foster care providers when there is disagreement about such
reimbursement rate. A child in the care of his or her parents is not
considered living in a foster home, and, therefore, is ineligible for foster
care payments, including kinship care payments. IV-E reimbursable foster
care payments may only be made to kin who are defined as an adult who :s
not a parent, but who is in one of the following groups:
1. Any blood relative, including those of half-blood, and including
first cousins, nephews or nieces, and persons of preceding
generations as denoted by prefixes of grand, great, or great-great.
2. Stepfather, stepmother, stepbrother, and stepsister.
3. Persons who legally adopt a child or his or her parent, as well as
the natural and other legally adopted children of such persons, an;
other relatives of the adoptive parents in accordance with State
law.
4. Spouses of any persons named in the above groups even after the
marriage is terminated by death or divorce.
Effective 1/1/99 B. The Department will not provide nonreimbursable IV-E foster care
payments to certified kinship care providers who do not meet IV-F
requirements for payment.
Effective 1/1/99 C. The Department, under contract with a physician or health department,
will pay for annual physicals for County Certified Foster Care Home
providers and other residents of the County Certified Foster Care Home.
The County Certified Foster Care Home may obtain their own annual
physicals; however, the Department will pay for co-payments, not to
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exceed $55 per person and excluding foster children.
Effective January 1, 1999, the contract with a physician for a physical and
tuberculosis testing is at a cost of$55 per person or less in the County
Certified Foster Care Home, excluding the foster child/ren. The maximum
reimbursable amount under the contract for a calendar year is $11.000.
2321.11 County Certified Foster Care Rate is the Basic Maintenance Rate for All
Foster Care Facilities
Effective 1/1/99 A. The County Certified Foster Care Rate is a flat grant that pays for the basic
maintenance needs for a child placed in any foster care facility. The basic
maintenance needs include food, clothing, shelter, education, personal
supplies and allowance.
Effective 1/1/99 B. A Respite Care Allowance is paid for each child placed in a County
Certified Foster Care Home or a Child Placement Agency, and in certi tied
kinship care homes. It is not paid to a Specialized Group Home or Center,
or for Independent Living.
Effective 1/1/99 C. The County Certified Foster Care Rate is used as the basic maintenance
rate (flat grant portion) when computing the rate in Receiving Homes,
Group Homes/Centers, Independent Living and Subsidized Adoption
Homes.
Effective 1/1/99 D. Foster Care facilities are reimbursed by the Depailntent as stated in
Colorado State Rules, Volume VII, and according to this Weld County
Manual. Facilities must be licensed or certified in order for the
Department to be reimbursed by the State. The foster care facilities are
reimbursed for the day in which the child is placed in the home, but are not
reimbursed for the day the child leaves it, unless the child was placed and
removed on the same day.
Effective 1/1/99 E. All certified foster care facilities will sign and use the relevant provider
contract when they are certified and recertified.
Effective 1/1/99 F. When a child is placed, the information shall be entered on the CV S-7B
Child Placement Log by the Department caseworker and the provider and
copies of the updated log shall be maintained in the provider file and by
the provider of the facility.
Revised 8/00 G. An annual clothing allowance of$200 may be made at the time of
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placement out of the home to ensure that the child has an adequate
beginning wardrobe and annually thereafter for the primary purpose )f-
preparing the child for the initial start of the school year. If a child's
wardrobe is lost, stolen, or destroyed, the Department may again approve
an additional clothing allowance, the reason for which shall be thorough k
documented in the child's record. The clothing allowance maybe made
for children in any type of out-of-home placement made by the
Department, including hospitalization, when the Department has legal
authority for placement, and expressly pre-approved in writing by 1:ha
Director.
Added 5/00 H. Transportation reimbursement is available to foster parents as mileage
reimbursement. The mileage reimbursement for visitation must be:
1. For mileage not covered by other resources.
2. For non-Medicaid mileage when the foster parents are not involved
in family counseling.
3. Limited to out-of-county travel.
4. In-county travel as approved for special circumstances with prior
approval of the casework's supervisor.
5. Reimbursed at 30.5 cents per mile from case services mileage.
2.321.12 Temporary Absence
Effective 1/1/99 The Department, as allowed by the State Department, will reimburse a foster care
facility for a period not to exceed seven days of a child's temporary absence from
a foster care facility. Only one such seven-day reimbursement will be made for
absences that occur within 30 calendar days. For children enrolled in the
Children's Habilitation Residential Program Waiver, the Department, as allowed
by the State Department, will reimburse the foster care facility for all absent days.
2.321.13 30-Day Absence Leave Due to Hospitalization
When a child is absent due to hospitalization and if the plan is for the child to
return to the foster care facility immediately following the hospitalization, and If
the Department documents in the child's record the fact that the bed space will be
kept open for the child during the absence, the foster care facility may be paid its
full regular rate during the first 30 days of hospitalization. In cases of children
enrolled in the Children's Habilitation Residential Program Waiver, the
Department may pay the full daily rate for medical services, approved by the
Waiver Administrator for days 15 through 30 only. The provider of these children
wilt be receiving the equivalent of the maximum Federal SSI monthly benefit that
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will assist to defray expenses for the first fourteen days of hospitalization. At the
end of 30 days, the child's situation will be documented in writing to the Foster
Care Program Manager to obtain approval to continue to hold the space in the
facility. Approval of continued reimbursement will be reviewed by the State
Department. The State Department will notify the Department of the State'
decision.
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