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Home My WebLink About20003268.tiff 4 \ !@ 4 gli oaarg©nw ¶ ©1© ion@ 6©n&o@ kut ©ty ooinzd, 9 Final 2001 Budget Cara,t dfitAL - .27- 20466 2000-3268 Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP) . There are PSAP's in Fort Lupton and Weld County Regional Communications Center. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the E-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1st. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. Beginning in 1998, the surcharge was also extended to wireless phones. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 2001 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognises revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. $900,000 in equipment will be depreciated using a straight-line method and a five-year life. This depreciation method results in an annualized expense of $180,000. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104 (2) (d) , CRS, 1973 as amended: $ 0 A. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease-purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 2001 to December 31, 2001 Actual Estimated Proposed Final Resources 1999 2000 2001 2001 Beginning Fund Balance $ 920,350 $ 1,207,165 $ 1,033,898 $ 1,033,898 Estimated Revenue Surcharge 552,740 600,000 800,000 800,000 Interest 16,473 16,000 16,000 16,000 Total Resources $ 1,489,563 $ 1,823,165 $ 1,849,898 $ 1,849,898 Estimated Expenditures Operations Other Supplies $ 6,349 $ 0 $ 5,000 $ 5,000 Telephone Charges 190,855 180,000 379,000 379,000 Maintenance 33,750 25,517 35,000 35,000 Building and Grounds 177 7,500 2,500 2,500 Training 0 6,250 6,250 6,250 Equipment Equipment 51,267 570,000 320,000 320,000 Depreciation 180,000 180,000 180,000 180,000 Contingency 0 0 20,000 20,000 Emergency Reserve 0 0 30,000 30,000 Total Expenditures $ 462,398 S 969,267 $ 977,750 S 977,750 ENDING FOND BALANCE S 1,027,165 1-1.51s121 1_ 87Zs148 $ $72,14.8 BALANCE WITS DEPRECIATION RESERVE S 1,207,165 g 1,033 Q 1$ ,052,148 S 1,052,14 Weld 911 Emergency Telephone Authority 2001 7300- 1999 2000 2001 2001 22300 Revenues Actual Estimate Proposed Final 3440 Telephone Surcharge $ 552,740 $ 600,000 $ 800,000 $ 800,000 3610 Earnings on Deposit 16,473 16,000 _ 16,000 16,000 Total Revenue $ 569L213 $ 616,000 L $],6,000 $ 816,000 Weld 911 Emergency Telephone Authority 2001 7300- 1999 2000 2001 2001 22300 Basra Tel Operations Actual Estimate Proposed Final 6249 Other Supplies $ 6,349 $ 0 $ 5,000 $ 5,000 6345 Telephone Charges 190,855 180,000 379,000 379,000 6363 Repair & Maintenance 33,750 25,517 35,000 35,000 6400 Training 0 7,500 2,500 2,500 6366 Buildings & Grounds 177 6,250 6,250 6,250 Total Expenditure■ S 231,131 $ 11.9,267 $ 427,750 Lao Weld 911 Emergency Telephone Authority 2001 7300- 1999 2000 2001 2001 22300 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 180,000 $ 180,000 $ 180,000 $ 180,000 6940 Equipment 51,267 570,000 320,000 320,000 Total Expenditures $ 231,267 $ 750,000 $ 500 000 $ 500,000 7300- 1999 2000 2001 2001 22300 Equipment Actual Estimate Proposed Final 694000NT Contingency $ 0 $ 0 $ 20,000 $ 20,000 6940ENOY Emergency Reserve 0 0 30,000 30,000 Total Expenditures , 0 3 _ 0 $ 50,000 $ 5Q,000 I RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 2001 BUDGET YEAR. WHEREAS, the Authority Board, on December 19, 2000, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $ 427,750 Capital Outlay 320,000 Depreciation 180,000 Contingency 20,000 Emergency Reserve 30,000 Debt Service 0 TOTAL FUND S 977.750 ADOPTED th - '19th day of December, A.D. (20 ATTEST SECRETARY TREASURER AUTHORITY BOARD AUTHORITY BOARD RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2001, AND ENDING ON THE LAST DAY OF DECEMBER, 2001. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Margie Martinez, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Margie Martinez, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on December 19,2000, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 977,750 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ 161,750 From sources other than general property tax 816,000 From general property tax levy 0 TOTAL REVENUES $_ 977,750 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this day of December, A.D., 000 ATTEST _.._ SECRETARY/ REASURER CHAT AUTHORITY BOARD AUTHORITY BOARD NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing year of 2001. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board where same is open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held at the Weld County Centennial Center, 915 10th Street, Room 350, Greeley,Colorado,on December 19,2000,at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO DATED: December 4, 2000 PUBLISHED: December 7, 2000, in the South Weld Sun Hello