HomeMy WebLinkAbout20001420.tiff RESOLUTION
RE: APPROVE TASK ORDER FOR ABSTINENCE EDUCATION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order for the Abstinence
Education Program between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment,
commencing June 1, 2000, and ending May 31, 2001, with further terms and conditions beingl
as stated in said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order for the Abstinence Education Program between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of June, A.D., 2000, nunc pro tunc June 1, 2000.
BOARD OF COUNTY COMMISSIONERS
/1 ry WELD COUNTY, COLORADO
ATTEST:/1 f 4 O ���1 I� EXCUSED --- —
d
-�� arbara J. Kirkmeyer, Chair
Weld County Clerk to the '.RA - ,
O_ I XCUSED
' c J. G de, Pro-Tem
BY: Y «in ,,cI ,I ��x
Deputy Clerk to the Board / >�--
orge Baxter
APPROVED AS TO FORM: _ V —_—
Dale K. Hall, Te porary air
26unty Att6 ey L ,Glenn Vaad--
CL'. 1/1-- 2000-1420
HL0027
Department or Agency Name
COLORADO DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT
Department or Agency Number
FAA
Contract Routing Number
00-01131
TASK ORDER
This TASK ORDER is made this 31th day of MAY 20O0 by and between:the State of Colorado,for the use anal
benefit of the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address
or principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246 hereinafter referred
to as"the State";and,the BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY(a political
subdivision of the state of Colorado),whose address or principal place of business is 915 10`"Street,3r°Floor,
Greeley,Colorado 80631,for the use and benefit of the Weld County Department of Public Health and
Environment, whose address or principal place of business is 1555 N. 17th Avenue,Greeley,Colorado 80631
hereinafter referred to as"the Contractor".
FACTUAL RECITALS
Because of prevalent sexual messages in society and peer pressure to become sexually involved at younger ages,
little consistent support exists for teens to remain abstinent until marriage. A 1995 Colorado Youth Risk Behavior
Survey disclosed that forty-seven percent(47%)of surveyed students in grades 9 through 12 reported that they had
engaged in sexual intercourse,sexual intercourse can result in an unplanned pregnancy and sexually transmitted
diseases,and sexual abstinence is a healthier choice for teens. The Federal Abstinence Education provisions of
Title V of the Social Security Act are administered by the United States Department of Health and Human Servit e
Health Resources and Services Administration, Maternal and Child Health Bureau(the Bureau). The Bureau ha
allocated funds to the State to provide abstinence education services through local abstinence education program,
and where appropriate,mentioning,counseling,and adult supervision services. Because a need exists,and interest
has been expressed by school districts, local health agencies,and community based organizations,for
comprehensive abstinence education programs for youth to be implemented through local programs.
Section 29-1-201,9 C.R.S. as amended,encourages governments to make the most efficient and effective use of
their powers and responsibilities by cooperating and contracting with each other to the fullest extent possible to
provide any function,service,or facility lawfully authorized to each of the cooperating or contracting entities,and
to this end all State contracts with its political subdivisions are exempt from the State's personnel rules and the State
procurement code. The State has formulated a comprehensive State plan,with associated budgets,relative to the
State's programs and services which allocates funds to local health agencies in order to provide certain purchased
services to the people of Colorado. This funding is to be allocated through task orders with local health agencies
The State, in order: to carry out its lawful powers, duties,and responsibilities under Section 26-4-104, C.R.S.,as
amended;and,to effectively utilize legislative appropriations made and provided therefore,in coordination with
like powers,duties,and responsibilities of the Contractor,has determined that public health services are desirable in
Weld County Colorado.
Page 1 of 10
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The Contractor was selected by the State to provide abstinence education services as herein set forth in accordance
wiah the terms and conditions of the RFP,and in accordance with the applicable provisions of the Colorado
Procurement Code and Rules as the lowest and,most responsive and responsible bidder pursuant to Request for
Proposals number CDPHE-RO-ADL0002,which is incorporated herein by reference,made a part hereof, and
attached hereto as"Attachment A", to conduct local abstinence education programs in Colorado. As to the State,
authority exists in the Law and Funds have been budgeted,appropriated,and otherwise made available, and a
sufficient uncommitted balance thereof remains available for subsequent encumbering and payment of this Task
Order in Fund Number 100,Appropriation Account 591 and Organization Number 6035 under Contract
Encumbrance Number PO FAA ADL0001131 and Master Contract contract routing number 00 FAA 00008.
NOW THEREFORE, in consideration of their mutual promises to each other,stated below,the parties hereto
agree as follows:
A. PERIOD OF PERFORMANCE AND TASK ORDER TERMINATION. The effective date of this
Task Order is June 1,2000 or on the date this Task Order is approved by the State Controller, whichever
is later. The term of this Task Order shall commence on June 1,2000 and continue through and
including May 31,2001 unless sooner terminated by the parties pursuant to the terms and conditions o
the Master Contract and this Task Order.
B. SCOPE OF WORK.
1. The Contractor, in accordance with the terms and conditions of the Master Contract and this Task
Order,shall implement abstinence education services as described in the RFP. The Contractor
shall implement abstinence education services for youth between the ages of 10 and 17 years, ,n
Weld County,Colorado. The Contractor shall perform its duties and obligations hereunder in
accordance with the work plan,goals,objectives and budget of the Contractor's abstinence
education proposal, which is incorporated herein by reference,made a part hereof,and attached
hereto as"Attachment B".
2. All funding for this Task Order is provided by the Bureau. This Task Order is governed by those
relevant administrative standards contained in Title 45 of the Code of Federal Regulations
(C.F.R.). The regulations that apply to all work performed under this Task Order,and the
associated reporting requirements under the RFP,are found at 45 C.F.R.,Parts 74 and 92. The
Contractor shall comply with these requirements for all activities it performs under this Task
Order.
3. The Contractor shall cooperate with the Colorado Abstinence Education Program(CAEP)to
insure that program planning,evaluation,and monitoring requirements are met. Such shall
include,but is not limited to,participation in mutually agreed upon site visits and meetings with
the Contractor. Site visits may include program observation,materials' review,and interviews
with clients,staff,and the Contractor's board of directors.
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4. The Contractor shall provide the State with three(3)copies of all media or other materials it
develops under this Task Order If any copyrightable material(e.g.,audiovisuals,software,
publications,curricula,training materials,etc.) is developed under this Task Order,then the State
and the United States Department of Health and Human Services(USDHHS)shall have a
royalty-free,nonexclusive,paid in full, irrevocable right to reproduce,publish or otherwise use,
and authorize others to use the work, for purposes which further the objectives of the Bureau. The
following wording shall appear on all printed materials developed under this Task Order:
"Supported in part by the Abstinence Education Grant Program from the United States
Department of Health and Human Services, Maternal and Child Health Bureau, as made
available through the Colorado Department of Public Health and Environment."
For broadcast material,the following wording must be stated or appear in audio or visual
presentation:
"Supported in part by the Abstinence Education Grant through the U.S. Department of Health and
Human Services Administration,Maternal and Child Health Bureau."
5. The Contractor shall obtain the prior written approval of the State for all budgetary changes that
adjust any line item by either ten percent(10%)or Five Hundred Dollars($500.00), whichever is
lesser.
6. The Contractor shall obtain the prior written approval of the State for all expenditures for the
purchase of equipment and furniture. The Contractor shall provide the State with appropriate
supporting documentation for any request to purchase equipment or furniture. Invoices for
equipment and furniture must contain sufficient data for inventory control. If the Contractor
makes any equipment or furniture purchase without the prior written approval of the State,then
the State may deny payment for the unauthorized purchase of equipment or furniture.
7. The Contractor shall obtain the prior written approval of the State for all anticipated or actual out-
of-town air travel and lodging expenses. The Contractor shall provide the State with appropriate
supporting documentation for any request for out-of-town air travel or lodging. If the Contractor
makes any out-of-town air travel or lodging purchase without the prior written approval of the
State,then the State may deny payment for the unauthorized purchase of out-of-town air travel or
lodging.
8. If the Contractor requests reimbursement of its indirect costs in excess of ten percent(10%)of its
salary costs,exclusive of fringe benefit costs,then the Contractor shall submit an indirect cost
proposal to the State for review and approval. Reimbursement for indirect costs is subject to the
current indirect rate reimbursement cap limits established by the State's Division of Family and
Community Health Services. Any indirect costs not reimbursed by the State may be used by the
Contractor as matching funds from the Contractor.
9. The Contractor shall not charge for services,those individuals of families who are at or below the
official poverty line as defined by the Office of Management and Budget(OMB)in accordance
with Title V, Section 501 (BX2)and Section 505(2)(d). The 100%of poverty income guideline
for farm or non-farm families is currently at$8,350 for an individual;$11,250 for a family of 7;
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$14,150 for a family of 3; $17,050 fora family of 4;$19,950 fora family of 5;$22,850 for a
family of 6;$25,750 for a family of 7;and, $28,650 for a family of 8. For families of more than
eight,$2,900 is added for each additional member. These poverty income guidelines may change
during the initial,or any renewal or extension,term of this Task Order. If the State receives new
poverty income guidelines from the OMB,the State shall immediately forward these new poverty
income guidelines to the Contractor. The Contractor shall use these new income poverty
guidelines when received from the State.
10. If any charges are imposed for services to clients who are above the 100%of poverty level,then
these charges shall be based on a sliding fee scale which takes into account a client's family size,
income,and other resources. The Contractor shall make these charges and the sliding fee scale
available to all clients and the general public. The sliding fee scale and charges shall be based on
the Contractor's usual and customary costs for a service.
11. Title V funds may not be used to pay for any item or service(other than an emergency item of
service)which is furnished by an individual or entity which has been convicted of a criminal
offense under the Medicare or any state health care, program(e.g.,Medicaid,Abstinence
Education, Maternal and Child Health,or Social Services Block Grant programs).
12. The Contractor shall protect the confidentiality of all applicant/recipient records and other
materials that are maintained under this Task Order. Except for purposes directly related to the
administration of this Task Order,no information obtained from any applicant/recipient shall be
disclosed by the Contractor to any third person in a form which identifies,or could identify,the
applicant/recipient without the prior written consent of: the applicant/recipient,the parent or legal
guardian of a minor applicant/recipient;or,as otherwise properly ordered by a court of competent
jurisdiction. The Contractor shall have written policies governing the access to, and the
duplication and dissemination of,all such information. The Contractor shall advise its directors,
officers,employees,agents,servants,and subcontractors, if any,that they are subject to tF ese
confidentiality requirements.
13. In accordance with Public Law 103-227,also known as the Pro-Children Act of 1994, the
Contractor shall provide all services to all program participants and employees in a smoke-free
environment. "Smoke-free"shall mean that smoking is not permitted in any portion of any indoor
facility owned, leased,or otherwise contracted for by the Contractor if that facility is routinely or
regularly used for the provision of child care or health services to any child under the age of
eighteen(18)years when those services are funded in whole or in part with federal funds
14. The Contractor is advised that section 18-8-307,C.R.S.,as amended,prohibits the State from
requiring or directing the Contractor to deal with a particular person in procuring any goods or
services under this Task Order. This statutory section notwithstanding,the Contractor shall
obtain the prior written approval of the State before executing a subcontract with any individual
or entity for the performance of any work under this Task Order,except for those subcontracts
identified in the Contractor's proposal. The Contractor shall submit any proposed subcontract to
the State for review and approval. While the State may authorize the Contractor to subcontract
some,or all,of the services which are to be performed under this Task Order,the Contractor
expressly acknowledges that a subcontractor is subject to all of the terms and conditions of this
Task Order.Additionally,the Contractor expressly acknowledges that it remains ultimately
Page 4 of 10
responsible for the timely and satisfactory completion of all work performed by a subcontractor
under this Task Order.
IS. If the Contractor submits an invoice which requests reimbursement for its payroll expenses,then
that invoice shall be supported by time and effort certifications for each employee for whom the
Contractor requests reimbursement. Salaries and wages of employees chargeable to more than
one grant program or other cost objective shall be supported by appropriate time distribution
records.
16. Funds reported as"match"under this Task Order may not also be reported as match for any other
contract funded by the State or from any other Federal funds.
17. The State's federal grant from the Bureau requires a match of three(3)non-federal dollars for
every four(4)federal dollars awarded under this Task Order. The non-federal match shall be
used solely for the activities identified in this Task Order. The non-federal match may be loca'
dollars,private or foundation dollars,or in-kind support.The Contractor is responsible to
document a match of a minimum of 75%of the actual dollars billed against this Task Order by the
end of the initial,or any renewal or extension,term of this Task Order. The Contractor's match
shall be able to withstand an audit by using an accounting system that follows generally accepted
accounting principles, including but not limited to,record keeping and completion of final
expenditure reports.
18. The Contractor shall submit a final accounting of actual program expenditures report to the State
for the initial term -June I,2000,through and including May 31,2001 -and for each renewal or
extension term of this Task Order. A final accounting of actual program expenditures report shall
be submitted no later than two(2)months after the end of the initial,renewal,or extension tern,
of this Task Order. A final accounting of actual program expenditures report shall contain an
accounting of all of the Contractor's actual expenditures under this Task Order on standardized
forms provided by the State. Sample forms are incorporated herein by this reference,made a part
hereof,and attached hereto as"Attachment C". The information contained in the final
accounting of actual expenditures report may be used in part to match Federal funds. Therefore.
the Contractor shall identify the source of all"Applicant and Other"funding in the space
provided on the sample form. The Contractor shall also note whether these funds may be used to
match the State's federal grant. The final accounting of actual program expenditures report shall
be certified to, by an authorized representative of the Contractor.
19. During the initial term of the Task Order,the Contractor shall submit to the State,a six month
progress report detailing the achievements of the first six months of its program by March 1,
2001,and a twelve month progress report by September 1,2001. If this Task Order is renewed or
extended,then the six month and twelve month progress reports are due on March 1 and
September 1 thereafter. The Contractor shall use the sample reporting forms provided by the
State. These sample reporting forms are incorporated herein by this reference,made a pan
hereof,and attached hereto as"Attachment D". The six month and twelve month progress
reports shall include federally required data of at least the following:
A. An unduplicated count of all males and females served by the Contractor within tae
following age groups: less than ten years of age,ten to fourteen years of age, and fifteen
Page 5 of 10
to seventeen years of age,by race and ethnicity;
B. The total number of encounters by the above age groups,by race and ethnicity;
C. A statement of the progress which has been made toward meeting the Contractors goals
and objectives;
U. The total number of clients who have either completed the program or dropped out,by
age group, race,and ethnicity;and,
E. An update on any independent evaluation, including all relevant data.
C. COMPENSATION. In accordance with the budget, as set forth in Attachment B,the State shall cause to
be paid to the Contractor an amount not to exceed SIXTY THREE THOUSAND TWO HUNDRED
THIRTY FIVE DOLLARS ($63,235.00)for all work satisfactorily and timely completed by the
Contractor under this Task Order. Of this total amount,$63,235.00.are identified as attributable to a
funding source of the federal government and,$0.00 are identified as attributable to a funding source of
the state of Colorado.
To receive compensation under this Task Order,the Contractor shall either submit a signed monthly or
quarterly"Task Order Reimbursement Statement"within sixty(60)calendar days of the end of the billing
period for which services were rendered and reimbursement is requested. A sample"Task Order
Reimbursement Statement" is incorporated herein by this reference,made a part hereof,and attached
hereto as"Attachment E".Expenditures shall be in accordance with the categories and line items of th,
budget as included in Attachment B. These items may include,but are not limited to:the Contractor's
salaries, fringe benefits,supplies,travel,operating,and indirect costs which are allowable and allocable
expenses of the Contractor related to its performance under this Task Order. All Task Order
Reimbursement Statements: shall reference the related Master Contract by its contract routing number
and this Task Order's contract routing number;both of which numbers appear on the first page of each
document.
All Task Order Reimbursement Statements shall include the Contractor's matching funds' contribu:ion for
the time periods invoiced. The State may withhold reimbursement for invoiced costs until the Contractor
has satisfactorily documented that it has met the minimum match ratio of three(3)non-federal dollars of
in-kind contribution for every four(4)federal dollars of reimbursement of reimbursable costs.
All Task Order Reimbursement Statements shall state the applicable performance dates,the names of
payees;a brief description of the services performed during the relevant performance dates;expenditures
incurred;and,the total reimbursement requested. Reimbursement during the initial,and any renewal term
of this Contract shall be conditioned upon affirmation by the State that all services were rendered by the
Contractor in accordance with the terms of this Contract. Billing statements shall be sent to:
Colorado Department of Public Health and Environment
Division of Family and Community Health Services
Attn: Lee Joseph Mail Code FCHSD,A4
4300 Cherry Creek Drive South
Denver,CO 80246
Page 6 of 10
D. PAYMENT MECHANISM. Payments under this Task Order shall be made either through the
Electronic Payment System or, upon the Contractor's monthly or quarterly submission of duplicate
invoices requesting reimbursement for those services provided in the previous month.
ADDITIONAL PROVISIONS.
l. The State may prospectively increase or decrease the amount payable under this Task Order
through a"Task Order Change Order Letter". A sample Task Order Change Order Letter is
incorporated herein by this reference,made a part hereof, and attached hereto as"Attachment
F". To be effective,the Task Order Change Order Letter must be: signed by the State and the
Contractor;and, approved by the State Controller or an authorized designee thereof
Additionally, the Task Order Change Order Letter shall include the following information:
A. Identification of the related Master Contract by its contract routing number and his"I ask
Order by its contract number,and the affected Task Order paragraph number(s);
B. The type(s)of service(s)or program(s)increased or decreased and the new level of each
service or program;
C. The amount of the increase or decrease in the level of funding for each service or
program and the new total financial obligation;
D. The intended effective date of the funding change;and,
E. A provision stating that the Task Order Change Order Letter shall not be valid until
approved by the State Controller or such assistant as he may designate.
Increases or decreases in the level of contractual funding made through this task order change
order letter process during the initial or renewal terms of this Task Order may be made under t he
following circumstances:
F. If necessary to fully utilize appropriations of the state of Colorado and/or non--
appropriated federal grant awards;
G. Adjustments to reflect current year expenditures;
H. Supplemental appropriations,or non-appropriated federal funding changes resulting in
an increase or decrease in the amounts originally budgeted and available for the purposes
of this Task Order;
I. Closure of programs and/or termination of related contracts or task orders;
J. Delay or difficulty in implementing new programs or services; and,
K. Other special circumstances as deemed appropriate by the State.
Upon proper execution and approval,the Task Order Change Order Letter shall become an
Page7of 10
amendment to this Task Order. Except for the General and Special Provisions of the Master
Contract,the Task Order Change Order Letter shall supersede this Task Order in the a vent of a
conflict between the two. It is expressly understood and agreed to by the parties that the task
order change order letter process may be used only for increased or decreased levels of funding,
corresponding adjustments to service or program levels,and any related budget line items. Any
other changes to this Task Order,other than those authorized by the task order renewal letter
process described below,shall be made by a formal amendment to this Task Order executed in
accordance with the Fiscal Rules of the State of Colorado.
If the Contractor agrees to and accepts the proposed change,then the Contractor shall execute and
return the Task Order Change Order Letter to the State by the date indicated in the Task Orde
Change Order Letter. If the Contractor does not agree to and accept the proposed change,or tails
to timely return the partially executed Task Order Change Order Letter by the date indicated in
the Task Order Change Order Letter,then the State may, upon written notice to the Contractor,
terminate this Task Order twenty(20)calendar days after the return date indicated in the Task
Order Change Order Letter has passed. The written notice shall specify the effective date of
termination of this Task Order. In the event of termination under this clause,the parties shall not
be relieved of their respective duties and obligations under this Task Order until the effective late
of termination has occurred.
2. The State may renew this Task Order through a"Task Order Renewal Letter". A sample Task
Order Renewal Letter is incorporated herein by this reference,made a part hereof,and attached
hereto as"Attachment G". To be effective,the Task Order Renewal Letter must be: signed by
the State and the Contractor;and,approved by the State Controller or an authorized designee
thereof. Additionally,the Task Order Renewal Letter shall include the following information
A. Identification of the related Master Contract by its contract number and this Task Order
by its contract routing number,and the affected Task Order paragraph number(s);
B. The type(s)of service(s)or program(s), if any, increased or decreased and the new level
of each service or program for the renewal term;
C. The amount of the increase or decrease, if any,in the level of funding for each service or
program and the new total financial obligation;
D. The intended effective date of the renewal; and,
E. A provision stating that the Task Order Renewal Letter shall not be valid until approved
by the State Controller or such assistant as he may designate.
Upon proper execution and approval,the Task Order Renewal Letter shall become an amendment
to this Contract. Except for the General and Special Provisions of this Master Contract,the Task
Order Renewal Letter shall supersede this Task Order in the event of a conflict between the two
It is expressly understood and agreed to by the parties that the task order contract renewal letter
process may be used only to:renew this Task Order;increase or decrease levels of funding
related to that renewal;make corresponding adjustments to service or program levels,and,adjust
any related budget line items. Any other changes to this Task Order,other than those authorized
by the change order letter process described above,shall be made by a formal amendment to this
Task Order executed in accordance with the Fiscal Rules of the State of Colorado.
If the Contractor agrees to and accepts the proposed renewal term,then the Contractor shall
Page 8of 10
IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day first above written.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS OF STATE OF COLORADO
WELD COUNTY(a political subdivision of the Bill Owens.Governor
state of Colorado),for the use and benefit of the
WELD COUNTY DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT
By: By: 0 i
Name: Dale K. Hall (06/12/2000) For h Execu • e l •ctor
T'icle: Temporary Chair Colorado De' rtment of
FUN: 84-6000813 Public Health and Environment
If Corporation,Town/City/County,or Equivalent: PROGRAM APPROVAL:
A T ST(Affix11 E A By: dreg,
By: ///i r�� /y� 1, i11►�
leekii653111aNit r:. .'�i,tib:'.4'�t,.prr.'r�7. a-J.Y, : ,� , •. )t
Deputy Clerk to tyre. "4
N
APPROVALS:
COLORADO DEPARTMENT OF LAW COLORADO DEPARTMENT OF PERSONNEL
OFFICE OF THE ATTORNEY GENERAL OFFICE OF THE STATE CONTROLLER
Ken Salazar,Attorney General Arthur L.Barnhart,State Controller
2,27
By: By: _-�w—�
Page 10 of 10
• ATTACHMENT A
STATE OF COLD ADO
Bill Owens, Governor
lane E Norton, Executive Director �Or-COI_
Dedicaidd to protecting and improving the health and environment of the people of Colorado t.TT
g
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division
Denver, Colorado 80246-1530 8100 Lowry Blvd. *"• '
Phone(103)692-2000 Denver CO 80230-6920 ral6 `
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale, Colorado
of Public Health
httpJ/www.cdphe.state.co.us and Environment
INVITATION TO BID
DATE: January 28, 2000
RFP NO: RO-ADL0002
DIRECT INQUIRIES TO: ROBERT M. O'NEILL
PHONE NO: (303) 692-2074
DATE RFP DUE: Thursday, 03/09/00 @3:00PM MST
Bids properly marked as to RFP NO., DATE and HOUR of opening, subject to the conditions herein stipulated and
in accordance with the specifications set forth and/or attached hereto, will be accepted at the address Estee below,
poor to the date and time listed for the bid opening. All bids shall be quoted F.O.B. destination, unless otherwise
specified, to the delivery location or jobsite listed herein.
SEALED COMPETITIVE PROPOSAL FOR: ---
YOUTH ABSTINENCE EDUCATION GRANTS
RETURN PROPOSAL TO:
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
ASD-PURCH-A2
4300 CHERRY CREEK DRIVE SOUTH
DENVER, CO 80246-1530
Prices shall be quoted F.O.B. destination and include delivery to the CDPHE.
SEE ATTACHED PAGES FOR TERMS AND CONDITIONS AND RFP REQUIREMENTS.
IMPORTANT: Bidders should read the entire bid document before submitting bid.
RFP'S MUST BE SIGNED IN INK
VENDOR
ADDRESS
TYPED OR PRINTED SIGNATURE
Handwritten Signature by Authorized Officer or Agent of Vendor
TERMS _
Terms of less than 30 calendar days will not be considered.
TITLE
DATE PHONE # FAX# _
The above bid is subject to Terms and Conditions on attached sheets.
RETURN THIS COPY
•
F lease be advised that telegraphic or electronic bids (Fax, Western Union, Telex, etc.) cannot be accepted dir:,; tly
in the Purchasing Office as a sealed bid. Bidders are urged to read the bid thoroughly before submitting a Idc.
Low Tie Bids: Low tie bids shall be decided in accordance with the provision of C.R.S., Section 24-103-202. 3, as
it currently exists or is hereafter amended, which gave a preference to resident bidders. Any bidder who wales
to be considered a "resident bidder" for purposes of the tie bid procedure provided in C.R.S., Section 24-103-2 11.5
shall include with their bid proof that he/she meets the definition of resident bidder as set forth in either C.'-i 3.,
Section 24-103-101(6)(a) or C.R.S., Section 24-103-101(61(b).
Pursuant to C.R.S., Section 24-30-202.4 (as amended), the State Controller may withhold debts owed to ::tale
agencies under the vendor offset intercept system for: (al unpaid child support debt or child support arrearages;
(b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, C.R.S.; (clunpaid Loans
due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be aid
to the Unemployment Compensation Fund; and le) other unpaid debts owing to the State or any agency the'eof,
the amount of which is found to be owing as a result of final agency determination or reduced to judgment as
certified by the controller.
Title V Abstinence Education Program -- Program RFP
Table of Contents
I. Administrative Information
2
{I. Background, Overview and Goals
16
[Ii. Statement of Work
17
IV. Offeror Response
20
"d. Appendices
23
Title V Abstinence Education Program -- Program REP 7
I. ADMINISTRATIVE INFORMATION
A. ISSUING OFFICE: This Request for Proposal (RFP) is issued for the Colorado Department of
Public Health.& Environment by the Purchasing Section for the benefit of the Colorado
Abstinence Education Program. CDPH&E Purchasing is theE point of contact concerning
this RFP. All communication must be done through the CDPH&E Purchasing.
El. PURPOSE: This RFP provides prospective offerors with sufficient information to enable them to
prepare and submit proposals for consideration by the Colorado Abstinence Education Program
to satisfy the need for expert assistance in the completion of the goals of this RFP.
C. SCOPE: This RFP contains the instructions governing the proposal to be submitted and the
material to be included therein; mandatory requirements which must be met to be eligible for
consideration; and other requirements to be met by each proposal.
D. SCHEDULE OF ACTIVITIES: TIMELINE
(Local Time
I. RFP NOTICE PUBLISHED ON THE BIDS SYSTEM 01/27/00
2. PROSPECTIVE OFFERORS WRITTEN INQUIRY
DEADLINE(NO QUESTIONS ACCEPTED AFTER THIS DATE) 02/09/00 4:0uPM
3. PROPOSAL SUBMISSION DEADLINE 03/09/00 3:01 PM
SUBMIT 9 COPIES OF THE PROPOSAL(INCLUDES ORIGINAL)
4. CONTRACT PERIOD 06/01/00-5/3 /01
5. THE RESULTING CONTRACT MAY BE RENEWED FOR AN ADDITIONAL YEAR
AT THE SOLE DISCRETION OF THE STATE.
E. INOUIRLES: Offerors may make written, e-mail or fax inquiries concerning this RFP to obtain
clarification of requirements. No inquiries will be accepted after the date and time indicated in the
Schedule of Activities. Send all inquiries to:
Co Dept of Public Health&Environment(Purchasing)
4300 Cherry Creek Drive So.(A-2)
Denver, CO 80246-1530
FAX: (303) 782-4883
E-mail: Robert.ONeill@state.co.us
RFP No.__RQ_ADL0002 Inquiry
Response to offeror's inquiries will be published as a modification on the BIDS system Purchasing
in a timely manner. Responses to inquiries may also be made verbally and/or in writing at a pre-
proposal conference. Offerors should not rely on any other statements that alter any specification
or other term or condition of the RFP.
F MODIFICATION OR WITHDRAWAL,OF PROPOSALS: Proposals may be modified or
withdrawn by the offeror prior to the established due date and time.
G. PROPOSAL SUBMISSION: Proposals must be received on or before the date and time indicated
in the Schedule of Activities. Late proposals will not be accepted. It is the responsibility of the
offeror to ensure that the proposal is received by the CDPH&E Purchasing Section on or before
the proposal opening date and time. Offerors mailing their proposals shall allow sufficient mail
Title V Abstinence Education Program -- Program RFP
the proposal opening date and time. Offerors mailing their proposals shall allow sufficient mail
delivery time to ensure receipt of their proposals by the time specified. The proposal package
shall be delivered or sent by mail to:
CDPH&E Purchasing A-2
4300 Cherry Creek Drive So
Denver, Co. 80246-1530
Attention:R.M, O'NEILI
One copy of the State of Colorado Invitation for Bid form MUST be signed in ink by the offeror
or an officer of the offeror legally authorized to bind the offeror to the proposal. The signed
Invitation for Bid form is to be included with the proposal copy that is marked ORIGINAL.
Proposals which are determined to be at a variance with this requirement may not be accepted.
Proposals must be submitted and sealed in a package. The outer envelope of the package must includ- the
following information:
OFFEROR'S NAME
RFP NO
PROPOSAL DUE DATE&TIME
The Purchasing Section desires and encourages that proposals be submitted on recycled paper, printrd on
both sides. While the appearance of proposals and professional presentation is important, the use it
non-recyclable or non-recycled glossy paper is discouraged.
H. ADDENDUM OR SUPPLEMENT TO REQUEST FOR PROPOSAL: In the event that it
becomes necessary to revise any part of this RFP, an addendum will be sent via the BIDS system.
ORAL PRESENTATIONS/SITE VISITS: Offerors may be asked to make oral presentations or to
make their facilities available for a site inspection by the evaluation committee. Such
presentations and/or site visits will be at the offeror's expense.
.1. ACCEPTANCE OF RFP TERMS: A proposal submitted in response to this RFP shall constitute a
binding offer. Acknowledgment of this condition shall be indicated by the autographic signature
of the offeror or an officer of the offeror legally authorized to execute contractual obligations. A
submission in response to this RFP acknowledges acceptance by the offeror of all terms and
conditions including compensation,as set forth herein. An offeror shall identify clearly and
thoroughly any variations between its proposal and the State's RFP. Failure to do so shall be
deemed a waiver of any rights to subsequently modify the terms of performance, except as
outlined or specified in the RFP.
K. PROTESTED SOLICITATIONS AND AWARDS: Any actual or prospective offeror or
contractor who is aggrieved in connection with the solicitation or award of a contract may protest
to the state purchasing director or the head of a purchasing agency, as appropriate. The protest
shall be submitted in writing within seven working days after such aggrieved person knows, or
should have known,of the facts giving rise thereto. Ref. Section 24-109, 101 et. seq., C.R.S., as
amended; Section 24-109,201 et. seq.,C.R.S. as amended; Section R-24-109-101 through R-24-
109-206, Colorado Procurement Rules.
L. CONFIDENTIAL/PROPRIETARY INFORMATION: Any restrictions of the use or inspection o=
material contained within the proposal shall be clearly stated in the proposal itself. Written
requests for confidentiality shall be submitted, by the offeror with the proposal. The offeror must
state specifically what elements of the proposal are to be considered confidentiaVproprietary.Con-
fidential/proprietary information must be readily identified, marked and separated/packaged
Title V Abstinence Education Program -- Program RFP
4
from the rest of the proposal. Co-mingling of confidential/ proprietary and other information H
�1QI acceptable. Neither a proposal, in its entirety, nor proposal price information will be
considered confidential and proprietary. Any information that will be included in anv
resulting contract cannot be considered confidential.
The Purchasing Section shall determine the validity of any written request for confidentiality. If
the parties do not agree as to the disclosure of data, the Purchasing Section shall inform the bidder
in writing what portions will be disclosed. The written decision of the Purchasing Section will be
sent to the offeror. Ref. Section 24-72-201 et. seq., C.R.S., as amended, Public (open) Records.
VI. RFP RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP
becomes the property of the State of Colorado. Proposals may be reviewed by any person after
the "Notice of Intent to Make an Award" letter has been issued, subject to the terms of Section 24-
72-201 et. seq., C.R.S.., as amended, Public(open) Records.
PROPOSAL PRICES: Estimated proposal prices are not acceptable. Proposal prices should be
best and final offer, unless otherwise stated in the RFP. The proposal price will be considered in
determining the apparent successful offeror.
O. SELECTION OF PROPOSAL : All offerors will be notified in writing regarding the results of the RFP
evaluation. Upon review and approval of the evaluation committee's recommendation for award, the
CDPHE will issue a"Notice of Intent to Make an Award" letter to the apparent successful offeror.
P. AWARD OF CONTRACT: The award will he made to that offeror whose proposal, conforming
to the RFP, will be determined to be most responsive and responsible to the State of Colorado,
price and other factors considered. A contract must be completed and signed by all parties. In toe
event the parties are unable to enter into a contract, the State may elect to cancel the "Notice of
Intent to Make an Award" letter and make the award to the next most responsive and responsible
offeror.
Q. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal (including persons
specified to implement the project) of the successful offeror will become contractual obligations if
acquisition action ensues. Failure of the successful offeror to accept these obligations in a
contract, purchase document, delivery order or similar acquisition instrument may result in.
cancellation of the award and such offeror may be removed from future solicitations.
F:. STANDARD CONTRACT: The State of Colorado will incorporate standard State contract
provisions(Special Provisions) into any contract resulting from this RFP.
RFP CANCELLATION: The State reserves the right to cancel this Request for Proposal at any
time,without penalty.
1'. STATE OWNERSHIP OF CONTRACT PRODUCTS/SERVICES: Proposals, upon establishec
opening time, become the property of the State of Colorado. All products/services produced in
response to the contract resulting from this RFP will be the sole property of the State of Colorado,
unless otherwise noted in the RFP. The contents of the successful offeror's proposal will become
contractual obligations.
U. INCURRING COSTS: The State of Colorado is not liable for any cost incurred by offerors prior
to issuance of a legally executed contract or procurement document. No property interest,of any
nature shall occur until a contract is awarded and signed by all concerned parties.
Title V Abstinence Education Program -- Program RFP
V. MINORITY-O WNFD/WOMAN-OWN D B L IN SS ENTER DRISE pd RTI It is
the State's intent to achieve the goals of the Governor's Executive Orders D0055-87 and D0005-94
regarding minority/woman-owned businesses. Offerors are reminded it is illegal to discriminate.
W. NON-DISCRIMINATION: The offeror shall comply with all applicable state and federal laws,
rules and regulations involving non-discrimination on the basis of race, color, religion, national
origin, age or sex.
X. REJECTION OF PROPOSALS: The State of Colorado reserves the right to reject any or all
proposals and to waive informalities and minor irregularities in proposals received and to accep:
any portion of a proposal or all items proposed if deemed in the best interest of the State of
Colorado.
1'. PARENT COMPANY: If an offeror is owned or controlled by a parent company, the name, main affic.
address & parent company's tax identification number shall be provided in the proposal. The tax
identification number provided must be that of the offeror responding to the RFP.
Z. NEWS RELEASES' News released pertaining to this RFP shall NOT be made prior to execution of the
contract without prior written approval of CDPHE.
AA. CONTRACT CANCELLATION' CDPHE reserves the right to cancel, for cause, convenience or ack of
fiscal funding,any contract resulting from this RFP by providing timely notice to the contractor.
EB. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:
I. By submission of this proposal each offeror certifies, and in the case of a joint proposal each party,
thereto certifies as to its own organization, that in connection with this procurement:
(a) The prices in this proposal have been arrived at independently, without consultatijn,
communication, or agreement, for the purpose of restricting competition, as to an v
matter relating to such prices with any other offeror or with any competitor;
(b) Unless otherwise required by law, the prices which have been quoted in this proposal
have not been knowingly disclosed by the offeror and will not knowingly be discloser
by the offeror prior to opening, directly or indirectly to any other offeror or to any
competitor; and
(c) No attempt has been made or will be made by the offeror to induce any other person or firm tc
submit or not to submit a proposal for the purpose of restricting competition.
2. Each person signing the Invitation for Bid form of this proposal certifies that:
(a) He is the person in the offeror's organization responsible within that organization for the
decision as to the prices being offered herein and that he has not participated,and will not
°rticipate, in any action contrary to (I)(a)through(1)(c)above;or
(b) He is not the person in the offeror's organization responsible within that organization for the
decision as to the prices being offered herein but that he has been authorized in writing to act as
agent for the persons responsible for such decision in certifying that such persons have nct
participated, and will not participate, in any action contrary to(1)(a)through (1)(c)above, and as
their agent does hereby so certify;and he has not participated, and will not participate, in any
action contrary to(1)(a)through (1)(c)above.
3.A proposal will not be considered for award where(1)(a),(1)(c),or(2)above has been
deleted or modified. Where(l)(b)above has been deleted or modified, the proposal will
not be considered for award unless the offeror furnishes with the proposal a signed
statement which sets forth in detail the circumstances of the disclosure and the head of
Title V ADstinence Education Program -- Program RFP 6
the agency, or his designee, determines that such disclosure was not made for the purpose
of restricting competition.
CC. TAXES: CDPHE, as purchaser, is exempt from all federal excise taxes under Chapter 32 of the
Internal Revenue Code (Registration No. 84-730123K) and from all state and local government
use taxes(Ref Colorado Revised Statutes Chapter 39-26.1 14(a)). Our Colorado State and Local
Sales Tax Exemption Number is 98-02565. Seller is hereby notified that when materials are
purchased in certain political sub-divisions(for example- City of Denver) the seller may be
required to pay sales tax even though the ultimate product or service is provided to the State of
Colorado. This sales tax will not be reimbursed by the State.
DD. ASSIGNMENT AND DELEGATION: Except for assignment of antitrust claims, neither party to
any resulting contract may assign or delegate any portion of the agreement without the prior
written consent of the other party.
EE. AVAILABILITY OF FUNDS: Financial obligations of the State payable after the current fiscal
year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. In the event funds are not appropriated, any resulting contract will become null and
void, without penalty to the State of Colorado.
FF. INDEPENDENT CONTRACTOR CLAUSE: All personal service contracts must contain the
following clause:
"The contractor shall perform its duties hereunder as an independent contractor and not as
an employee. Neither the contractor nor any agent or employee of the contractor shall be or
shall be deemed to be an agent or employee of the state. Contractor shall pay when due all
required employment taxes and income tax withholding, shall provide and keep in force
worker's compensation (and show proof of such insurance)and unemployment
compensation insurance in the amounts required by law, and shall be solely responsible for
the acts of the contractor, its employees and agents."
GG. INDEMNIFICATION: To the extent authorized by law, the contractor shall indemnify, save and
hold harmless the State, its employees and agents,against any and all claims, damages, liability
and court awards including costs, expenses,and attorney fees incurred as a result of any act or
omission by the contractor or its employees,agents, subcontractors, or assignees pursuant to the
terms of the contract resulting from this RFP.
HH. VENUE: The laws of the State of Colorado, U.S.A.shall govern in connection with the
formation,performance and the legal enforcement of any resulting contract. Further,Title 24,
C.R.S. as amended, Article 101 through 112 and Rules adopted to implement the statutes govern
this procurement.
11. INSURANCE: If the RFP so states,the contractor shall obtain,(at its own expense)and maintain at all
times during the terms of this agreement, insurance in the following kinds and amounts:
A. Standard Workers' Compensation and Employer Liability as required by state statute, including
occupational disease, covering all employees on or off the work site, acting within the course and scope of
their employment.
B. General and/or Personal Injury and/or Professional and/or Automobile Liability-(including bodily
injury, personal injury and property damage)with the following coverage,depending on the policy format:
I. Occurrence basis policy-combined single limit of$600,000.
2. Annual Aggregate limit policy-not less than$1 million plus agreement that vendor will purchase
additional insurance to replenish the limit to$1 million if claims reduce the annual aggregate below
$600,000.
Title V Abstinence Education Program -- Program RFP 7
3. Claims-Made policy-Combined single limit of$600,000 plus an endorsement that extends coverage
2 years beyond the policy expiration date.
C. Vendor shall provide such other insurance as may be required by law. The State of Colorado shall be
named as an additional insured on all liability policies. The insurance shall include a provision preventing
cancellation without 60 calendar days prior written notice to the State by certified mail. Vendor shall
provide the following documentation to the State within 7 working days of a request therefor, unless
otherwise provided:
I. Certificate/s of adequate insurance coverage, each with a reference to the State being named as an
additional insured, or
2. Certificate's of adequate insurance coverage and an endorsement's of additional insured coverage.
GENERAL PROVISIONS.
If this Contract involves the expenditure of federal or state funds,then this Contract is subject to,
and contingent upon,the continued availability of those funds for payment pursuant to the terms
of this Contract. If those funds, or any part thereof,become unavailable as determined by the
State,then the State may immediately terminate this Contract.
2. The parties warrant that each possesses actual, legal authority to enter into this Contract. The
parties further warrant that each has taken all actions required by its applicable law, procedures..
rules, or by-laws to exercise that authority, and to lawfully authorize its undersigned signatory to
execute this Contract and bind that party to its terms. The person or persons signing this Contact,
or any attachments or amendments hereto, also warrant(s)that such person(s)possesses actua ,
legal authority to execute this Contract,and any attachments or amendments hereto, on behalf of
that party.
3. THE CONTRACTOR SHALL PERFORM ITSDUTTES HEREUNDER AS AN
INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE,
NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE
CONTRACTOR SHA1.1,BE.OR SHALL BE DEEMED TO BE. AN AGENT OR
EMPLOYEE OF THE STATE. THE CONTRACTOR SHALLYAY WHEN DUE ALI
REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND O A HEAD TAX ON
ANY MONIES PAID PURSUANT TO THIS CONTRACT. THE CONTRACTOR
ACKNOWr :'DGES T HAT THE CONTRACTOR AND ITS EMPLOYEES ARE NO.1-
.
ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE
CONTRACTOR OR A THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE
STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE ICH OV a THE
CONTRACTOR SHALL HAVE NO AUTHORIZATION EXPRESS OR IMPLIED,-TO
BIND TH TAT TO ANY A R M NTS IABI ITY OR ND R TANDINO
EXCEPT AS EXPRESSLY SET FORTH HEREIN. THE CONTRACTOR SHALL
PROVIDE AND KEEP IN FORCE WORKERS' COMPENSATION(AND SHOW ERQ.O_F
OF SUCH INSURANCE) AND UNEMPLOYMENT COMP .NSATION INSURANCE IN
AMOUNTS REOUIRED BYLAW.AND SHALL BE SOLELY RESPONSIBLE FOR THE
ACTS OF THE CONTRACTOR.ITS EMPLOYEES AND AGENTS
Title V Abstinence Education Program -- Program RFP s
4. Except for"public entities", which are described below, during the term of this Contract, and an\
renewal or extension thereof, the Contractor shall procure, at its own expense, and-keep in force
and effect, the following insurance coverages:
A. As required by State law,standard Workers' Compensation insurance, including
occupational disease; and, Employer Liability insurance, which covers all employees, on
or off the work site, while acting within the course and scope of employment, in tie
amounts prescribed by applicable State law.
B. Comprehensive General Liability or Commercial General Liability insurance, to inclu-le
bodily injury, personal injury, and property damage coverage, in the minimum amount of
$600,000 combined single limit for total injuries or damages arising from any one
incident(for bodily injuries or damages). The Contractor must purchase additional
insurance if claims against the Contractor reduce the available general aggregate amorm
below$600,000 during the term of the Contract.
C. Automobile Liability insurance in the minimum amount of$600,000 combined single
limit auto insurance.
D. All insurance policies shall be issued by a company authorized to do business in
Colorado. The State of Colorado is to be named as additional insured on any issued
insurance policy. Each insurance policy shall contain a provision which prevents
cancellation of that insurance policy without sixty(60)days'prior written notice, by
certified mail, return receipt requested,of such cancellation to the State. On or before the
effective date of this Contract,the Contractor shall provide the State with a certificate ti
insurance as evidence that such insurance coverages are in effect as of the effective dare
of this Contract.
If the Contractor is a "public entity" within the meaning of the Colorado Governmental Immun-r
Act, section 24-10-101, et sea., 7 C.R.S.,as amended("CGIA"),then the Contractor shall at all
times during the term of this Contract, and any renewals or extensions hereof, maintain such
liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities
under the CGIA. On or before the effective date of this Contract,the Contractor must provide the
State with written proof of such insurance coverage.
5. ;.:e Cun'sactor certifies that,as of the effective date of this Contract, it has currently in effect au i
necessary licenses, certifications, approvals, insurance,permits,etc., if any, required to properly
perform the services and/or deliver the supplies specified in this Contract. The Contractor also
warrants that it shall maintain all necessary licenses,certifications,approvals, insurance, permits,
etc., if any, required to properly perform this Contract,without reimbursement by the State or
other adjustment in the Contract price. Additionally, all employees or subcontractors of the
Contractor performing services under this Contract shall hold, and maintain in effect,all required
licenses, certifications, approvals, insurance, permits, etc., if any, necessary to perform their
duties and obligations under this Contract. The Contractor further certifies that, if a foreign
corporation or other entity, it currently has obtained and shall maintain any applicable certificate
of authority to do business in the State of Colorado and has designated a registered agent in
Colorado to accept service of process. Any revocation, withdrawal or nonrenewal of any
necessary licenses, certifications, approvals, insurance,permits, etc., if any, required of the
Contractor, or its employees and subcontractors, to properly perform its duties and obligations
Title V Abstinence Education Program -- Program RFP 9
under this Contract shall be grounds for termination of this Contract by the State for default
without further liability to the State.
6. If this Contract involves federal funds, or compliance is otherwise federally mandated, then the
Contractor shall comply with the requirements of the following:
A. Office of Management and Budget Circulars A-87, A-21, or A-122, and A-102 or A- I0,
as applicable;
B. the "I-latch Act" (5 U.S.C. 1501-1508) and Public Law 95-454, Section 4728. These
federal statutes declare that federal funds cannot be used for partisan political purposes of
any kind by any person or organization involved in the administration of
federally-assisted programs;
C. the "Davis-Bacon Act"(40 Stat. 1494, Mar. 3, 1921, Chap.411,40 U.S.C.
276A-276A-5). This Act requires that all laborers and mechanics employed by
contractors or sub-contractors to work on construction projects financed by federal
assistance must be paid wages not less than those established for the locality of the
project by the Secretary of Labor;
D. 42 U.S.C. 6101 et seq, 42 U.S.C. 2000d, 29 U.S.C. 794. These Acts mandate that.no
person shall, on the grounds of race, color, national origin,age, or handicap, be excluded
from participation in or be subjected to discrimination in any program or activity funned,
in whole or in part, by federal funds;
E. the"Americans with Disabilities Act" (Public Law 101-336;42 U.S.C. 12101, 12102,
12111 - 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189, 12201 -
12213 and 47 U.S.C.225 and 47 U.S.C. 611);
F. if the Contractor is acquiring an interest in real property and displacing householc.s or
businesses in the performance of this Contract,then the Contractor is in compliance w itn
the "Uniform Relocation Assistance and Real Property Acquisition Policies Act", as
amended (Public Law 91-646, as amended and Public Law 100-17, 101 Stat. 246 - 256;;
and,
G. when applicable,the Contractor is in compliance with the provisions of the "Unifot m
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments"(Common Rule).
H. Section 2101 of the Fedcra, Acquisition Streamlining Act of 1994, Puoiic Law 103
355,which prohibits the use of federal money to lobby the legislative body of a political
subdivision of the State.
7. If this Contract involves federal funds, or compliance is otherwise federally mandated, then b'
signing and submitting this Contract, the Contractor affirmatively avers that:
A. the Contractor is in compliance with the requirements of the"Drug-Free Workplace Act"
(Public Law 100-690 Title V, Subtitle D,41 U.S.C. 701 et seq.);and,
B. the Contractor hereby certifies that it is not presently debarred,suspended,proposed fat
debarment,declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency. The Contractor agrees to comply with all applicable
Title V Abstinence Education Program -- Program RFP It)
regulations pursuant to Executive Order 12549, including, Debarment and Suspensio:
and Participants' Responsibilities,29 C.F.R. 98.510(1990).
C. the Contractor agrees to comply with all applicable regulations pursuant to Section 3 9
of Public Law 101-121,Guidance for New Restrictions on Lobbying, including,
Certification and Disclosure,29 C.F.R. 93.110(1990).
8. To be considered for payment, billings for payments pursuant to this Contract must be receive
within a reasonable time after the period for which payment is requested; but in no event no laei
than ninety(90) calendar days after the relevant performance period has passed. Final billings
under this Contract must be received by the State within a reasonable time after the expiration it
termination of this Contract;but in no event no later than ninety (90)calendar days from the
effective expiration or termination date of this Contract.
9. Unless otherwise provided for in this Contract, "Local Match"shall be included on all billing
statements, in the column provided therefor,as required by the funding source.
10. The Contractor shall not use federal funds to satisfy federal cost sharing and matching
requirements unless approved in writing by the appropriate federal agency.
11. In accordance with Office of Management and Budget(OMB)Circular A-133 (Audits of State;,
Local Governments,and Non-Profit Organizations), if the Contractor receives federal funds fn rn
any source, including State pass through money, in an aggregate amount in excess of
$300,000.00(June 24, 1997), in a State fiscal year(July 1 through June 30),then the Contractc r
shall have an annual audit performed by an independent certified public accountant which meets
the requirements of OMB Circular A-133. If the Contractor is required to submit an annual
indirect cost proposal to the State for review and approval, then the Contractor's auditor shall audit
the proposal in accordance with the requirements of OMB Circulars A-21 (Cost Principles for
Educational Institutions),A-87(Cost Principles for State, Local and Tribal Governments), or
A-122 (Cost Principles for Non-Profit Organizations), whichever is applicable. The Contractor
shall furnish one (1)copy of the audit report(s)to the State's Accounting Office within thirty (:,0)
calendar days of issuance; but in no event later than nine (9) months after the end of the
Contractor's fiscal year. If(an)instance(s)of noncompliance with federal laws and regulations
occurs,then the Contractor shall take all appropriate corrective action(s)within six(6)months of
the issuance of(a)report(s).
12. The Contractor shail grant to the State, or its authorized agents, access to the Contractor's relevant
records and financial statements. The Contractor shall retain all such records and financial
statements for a period of six(6)years after the date of issuance of a final audit report. This
requirement is in addition to any other audit requirements contained in other paragraphs of this
Contract.
13. Unless otherwise provided for in this Contract, for all contracts with terms longer than three(3.
months, the Contractor shall submit a written progress report, if required by this Contract,
specifying the progress made for each activity identified in this Contract. These progress reports
shall be in accordance with the procedures developed and prescribed by the State. The
preparation of progress reports in a timely manner is the responsibility of the Contractor. If the
Contractor fails to comply with this provision,then such failure: may result in a delay of payment
Title V Abstinence Education Program -- Program RFP I
of funds; or, termination of this Contract. Progress reports shall be submitted to the State no '.ater
than the end of each calendar quarter, or at such other time as may otherwise be specified.
14. The Contractor shall maintain a complete file of all records, documents, communications, ant.
other materials which pertain to this Contract. Such materials shall be sufficient to properly
reflect all direct and indirect costs of labor, materials,equipment,supplies, and services, Ind ter
costs of whatever nature for which a contract payment was made. These records shall be
maintained according to generally accepted accounting principles and shall be easily separabe
from other records of the Contractor. Copies of all such records, documents, communication ,
and other materials shall be the property of the State and shall be maintained by the Contractor. in
a central location as custodian for the State, on behalf of the State, for a period of six (6) year
from the date of final payment under this Contract,or for such further period as may be necessary
to resolve any pending matters, including, but not limited to,audits performed by the federal
government.
15. The Contractor authorizes the State, or its authorized agents or designees, to perform audits o.
make inspections of its records for the purpose of evaluating its performance under this Contract
at any reasonable time during the term of this Contract and for a period of three(3)years
following the termination of this Contract. As such,the Contractor shall permit the State, an)
appropriate federal agency or agencies,or any other duly authorized governmental agent or
agency, to monitor all activities conducted by the Contractor pursuant to the terms of this
Contract. Such monitoring may include, but is not limited to: internal evaluation procedures,
examination of program data,special analyses, on-site checks, formal audit examinations. or an
other reasonable procedures. All monitoring shall be performed by the State in such a menne that
it shall not unduly interfere with the work of the Contractor.
16. If the Contractor obtains access to any records, files,or information of the State in connection
with, or during the performance of,this Contract,then the Contractor shall keep all such recor is,
files, or information confidential and shall comply with all laws and regulations concerning the
confidentiality of all such records, files, or information to the same extent as such laws and
regulations apply to the State. Any breach of confidentiality by the Contractor or third party
agents of the Contractor shall constitute good cause for the State to cancel this Contract,withow
liability to the State. Any State waiver of an alleged breach of confidentiality by the Contractor
or third party agents of the Contractor,does not constitute a waiver of any subsequent breach by
the Contractor, or third party agents of the Contractor.
17. Unless otherwise agreed to in this Contract,or in a written amendment executed and approve°
pursuant to Fiscal Rules of the State of Colorado,the parties agree that all material, information.
data, computer software,documentation, studies,and evaluations produced in the performance of
this Contract for which the State has made a payment under this Contract are the sole property of
the State.
18. If any copyrightable material is produced under this Contract,then the State, and any applicable
federal funding entity, shall have a paid in full, irrevocable, royalty free,and non-exclusive
license to reproduce, publish,or otherwise use,and authorize others to use,the copyrightable
material for any purpose authorized by the Copyright Law of the United States as now or
hereinafter enacted. Upon the written request of the Contractor shall provide the State with th;ee
(3)copies of all such copyrightable material.
Title V Aostinence Education Program -- Program RFP 12
19. If required by the terms and conditions of a federal or state grant, the Contractor shall obtain the
prior approval of the State and all necessary third parties prior to publishing any materials
produced under this Contract. If required by the terms and conditions of a federal or state gran:.
the Contractor shall also credit the State and all necessary third parties with assisting in the
publication of any materials produced under this Contract.
20. If this Contract is in the nature of personal/purchased services, then the State reserves the right :c
inspect services provided under this Contract at all reasonable times and places during the tern- of
this Contract. "Services", as used in this clause, includes services performed or written work
performed in the performance of services. If any of the services do not conform with the term: of
this Contract, then the State may require the Contractor to perform the services again in
conformity with the terms of this Contract, with no additional compensation to the Contractor for
the reperformed services. When defects in the quality or quantity of the services cannot be
corrected by reperformance, then the State may: require the Contractor to take all necessar7
action(s)to ensure that the future performance conforms to the terms of the Contract; arid,
equitably reduce the payments due to the Contractor under this Contract to reflect the reduced
value of the services performed by the Contractor. These remedies in no way limit the other
remedies available to the State as set forth in this Contract.
21. If, through any cause attributable to the Contractor's action(s) or inaction(s), the Contractor: fai:s
to fulfill, in a timely and proper manner, its duties and obligations under this Contract;or, violates
any of the agreements, covenants, provisions, stipulations, or terms of this Contract, then the State
shall thereupon have the right to terminate this Contract for cause by giving written notice hereof
to the Contractor. Such written notice shall be given at least ten(10)calendar days before :he
proposed termination date and shall afford the Contractor the opportunity to cure the default or
state why termination is otherwise inappropriate. If this Contract is terminated for default, then all
finished or unfinished data, documents, drawings, evaluations, hardware,maps,models, negati'es,
photographs, reports, software, studies,surveys, or any other material, medium or information,
however constituted,which has been or is to be produced or prepared by the Contractor under this
Contract shall, at the option of the State, become the property of the State. The Contractor shal
be entitled to receive just and equitable compensation for any services or supplies delivered to,
and accepted by,the State. If applicable,the Contractor shall return any unearned advance
paymen: it received under this Contract to the State. Notwithstanding the above, the Contractor fs
not relieved of liability to the State for any damages sustained by the State because of the
Contractor's breach of this Contract. The State may withhold any payment due to the Contractor
under this Contract to mitigate the State's damages until such time as the exact amount of the
State's damages from the Contractor's breach of this Contract is determined. If,after terminating
this Contract for default, it is determined for any reason that the Contractor was not in default, or
that the Contractor's action or inaction was excusable,then such termination shall be treated as t
termination for convenience,and the rights and obligations of the parties shall be the same as if
this Contract had been terminated for convenience, as described herein.
Title V Abstinence Education Program -- Program RFP
Ir
2?. The State may, when the interests of the State so require, terminate this Contract in whole or in
part, for the convenience of the State. The State shall give written notice of such termination 0
the other party specifying the part(s)of the Contract terminated. Such written notice shale. be
given to the other party at least thirty(30) calendar days before the effective date of termination
If this Contract is terminated for convenience,then all finished or unfinished data, documents
drawings, evaluations, hardware, maps, models, negatives, photographs, reports, software stu.lies,
surveys, or any other material, medium or information, however constituted, which has been cr :s
to be produced or prepared by the Contractor under this Contract shall,at the option of the Sta e.
become the property of the State. The Contractor shall be entitled to receive just and equitabl,
compensation for any services or supplies delivered to, and accepted by, the State. If applicab e
the Contractor shall return any unearned advance payment it received under this Contract :o tt
State. This paragraph in no way implies that a party has breached this Contract by the exercis, .f
this paragraph. If this Contract is terminated by the State as provided for herein, then tae
Contractor shall be paid an amount equal to the percentage of services actually performed for, ]i
goods actually delivered to, the State, less any payments already made by the State to the
Contractor for those services or goods. However, if less than sixty percent(60%)of the services
or goods covered by this Contract have been performed or delivered as of the effective date of
termination, then the Contractor shall also be reimbursed(in addition to the above payment) ft
that portion of those actual "out-of-pocket"expenses(not otherwise reimbursed under this
Contract) incurred by the Contractor during the term of this Contract which are directly
attributable to the uncompleted portion of the services, or the undelivered portion of the goods
covered by this Contract. In no event shall reimbursement under this clause exceed the total
financial obligation of the State to the Contractor under this Contract. If this Contract is
terminated for default because of the Contractor's breach of this Contract, then the provisions of
paragraph 4 above shall apply.
23. Neither the Contractor nor the State shall be liable to the other for any delay in, or failure of
performance of,any covenant or promise contained in this Contract;nor shall any delay or fail.ue
constitute default or give rise to any liability for damages if, and only to the extent that, such delay
or failure is caused by a supervening cause. As used in this Contract, "supervening cause" is
defined to mean: an act of God, fire,explosion, action of the elements, strike, interruption of
transportation, rationing, court action, illegality, unusually severe weather,war, or any other ca
which is beyond the control of the affected party and which, by the exercise of reasonable
diligence, could not have been prevented by the affected party.
24. It is expressly understood and agreed to between the parties that the enforcement of the terms and
conditions of this Contract,and all rights of action related to such enforcement,shall be strictly
reserved to the State and the named Contractor. Nothing contained in this Contract shall give or
allow any claim or right of action whatsoever to or by any third person. Nothing contained in this
Contract shall be construed as a waiver of any provision of the Colorado Governmental Immunity
Act, section 24-10-101 gj seq, C.R.S.,as amended. It is the express intent of the State and the
named Contractor that any person or entity, other than the State or the named Contractor,
receiving services or benefits under this Contract shall be deemed an incidental beneficiary onl,'.
25. To the extent that this Contract may be executed and performance of the obligations of the partet,
may be accomplished within the intent of this Contract,the terms of this Contract are severable if
any term or provision of this Contract is declared invalid by a court of competent jurisdiction, Cr
Title V Abstinence Education Program -.. Program RFP 14
becomes inoperative for any other reason, then such invalidity or failure shall not affect the
validity of any other term or provision of this Contract.
26. The waiver of a breach of a term or provision of this Contract shall not be construed as a waiver
of a breach of any other term or provision of this Contract or,as a waiver of a breach of the sane
term or provision upon subsequent breach.
27. If this Contract is in the nature of personal/purchased services, then, except for accounts
receivable, the rights, duties, and obligations of the Contractor cannot be assigned, delegated, o-
otherwise transferred, except with the prior, express, written consent of the State.
28. Except as otherwise provided for herein, this Contract shall inure to the benefit of, and be binding
upon, the parties hereto and their respective successors and assigns.
29. Unless otherwise provided for in this Contract, the Contractor shall notify the State, within five (5)
working days after being served with a summons, complaint, or other pleading in a case which
involves any services provided under this Contract and which has been filed in any federal or state
court or administrative agency. The Contractor shall immediately deliver copies of any such
documents to the State.
30. This Contract is subject to such modifications as may be required by changes in applicable federal
or state law,or federal or state implementing rules, regulations, or procedures of that federal or
state law. Any such required modification shall be automatically incorporated into, and be made a
part of, this Contract as of the effective date of such change as if that change was fully set fDrth
herein. Except as provided above, no modification of this Contract shall be effective unless suci
modification is agreed to in writing by both parties in an amendment to this Contract that has been
previously executed and approved in accordance with applicable law.
31. Notwithstanding anything herein to the contrary, the parties understand and agree that all terms
and conditions of this Contract, and the exhibits and attachments hereto,which may require
continued performance or compliance beyond the termination date of this Contract shall survive
such termination date and shall be enforceable as provided herein in the event of a failure to
perform or comply by a party to this Contract.
Title V Abstinence Education Program -- Program RFP
32- Notwithstanding any other provision of this Contract to the contrary, no term or condition of this ('ontract
shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights. ,,enefits,
protections, or other provisions of the Colorado Governmental Immunity Act(CGIA), section 24- li-101, ,ft
seq., C.R.S., as now or hereafter amended. The parties understand and agree that liability for claims for
injuries to persons or property arising out of the alleged negligence of the State or the Contracor, h,rir
departments, institutions, agencies, boards, officials, and employees is controlled and limited by th
provisions of section 24-10-101 et sea., C.R.S., as now or hereafter amended.
33. The captions and headings used in this Contract are for identification only, and shall be disregarded in amp
construction of the terms, provisions, and conditions of this Contract.
34. The parties hereto agree that venue for any action related to this Contract shall be in the City and C)unty of
Denver, Colorado.
35. All attachments to this Contract are incorporated herein by this reference and made a part hereof as it fully
set forth herein. In the event of any conflict or inconsistency between the terms of this Contract an 1 those of
any attachment to this Contract,the terms and conditions of this Contract shall control.
36. This Contract is the complete integration of all understandings between the parties. No prior or
contemporaneous addition,deletion, or other amendment hereto shall have any force or effect what;oever,
unless embodied herein in writing. No subsequent novation, renewal, addition,deletion, or other amendment
hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant
to the Fiscal Rules of the State of Colorado.
Title V Abstinence Education Program -- Program RFP
In
SPECIAL PROVISIONS.
CONTROLLER'S APPROVAL.
I. This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Cnlorad�i)or such
assistant as he may designate.
FUND AVAILABILITY.
1 Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated, budgeted, and otherwise made available.
BOND REQUIREMENT.
3. If this contract involves the payment of more than fifty thousand dollars for the construction,erection, repair,
maintenance, or improvement of any building, road, bridge, viaduct, tunnel,excavation or other public work for this State,the
contractor shall, before entering upon the performance of any such work included in this contract, duly execute and deliver to
the State official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by said
official in a penal sum not less than one-half of the total amount payable by the terms of this contract. Such bond shall be duly
execu:ed by a qualified corporate surety conditioned upon the faithful performance of the contract and in addition, shall
provide that if the contractor or his subcontractors fail to duly pay for any labor, materials, team hire,sustenance provisions.
provendor or other supplies used or consumed by such contractor or his subcontractor in performance of the wore contracted
to be done or fails to pay any person who supplies rental machinery, tools, or equipment in the prosecution of the work the
surety will pay the same in an amount not exceeding the sum specified in the bond, together with interest at the rate of eight
per cent per annum. Unless such bond is executed,delivered and filed, no claim in favor of the contractor arising under such
contract shall be audited,allowed or paid. A certified or cashier's check or a bank money order payable to the Treasurer of the
State of Colorado may be accepted in lieu of a bond. This provision is in compliance with CRS 38-26-106.
INDEMNIFICATION.
4. To the extent authorized by law, the contractor shall indemnify,save, and hold harmless the State, its employees and
agents, against any and all claims,damages, liability and court awards including costs, expenses, and attorney fees incurred as
a result of any act or omission by the contractor,or its employees, agents,subcontractors, or assignees pursuant to the terms of
this contract.
DISCRIMINATION: AND AFFIRMATIVE ACTION:
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended,
and other applicable law respecting discrimination and unfair employment practices(CRS 24-34-402), and as required by
Executive Order, Equal Opportunity and Affirmative Action,dated April 16, 1975. Pursuant thereto, the following provisions
shall be contained in all State contracts and subcontracts.
Durinli,the performance of this contract,the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color,
national origin, sex, marital status,religion,ancestry,mental or physical handicap,or age. The contractor will take affirmative
action to insure that applicants are employed,and that employees are treated during employment, without regard to the above
mentioned characteristics. Such action shall include, but not be limited to the following: employment upgrading, demotion,or
transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees
Title V Abstinence Education Program -- Program RFP
17
and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this
non-discrimination clause.
(b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor state that
all qualified applicants will receive consideration for employment without regard to race, creed, color, national arig.o. sex,
marital status, religion, ancestry, mental or physical handicap, or age.
(c) The contractor will send to each labor union or representative of workers with which he has a collective bar gaining
agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor upon or
workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmatve Action,
dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor.
(d) The contractor and labor unions will furnish all information and reports required by Executive Order, Equa Op;rcrtunin.
and Affirmative Action, dated April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant hereto.
and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor rir his
designee for purposes of investigation to ascertain compliance with such rules,regulations and orders.
(e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor
organization, or expel any such individual from membership in such labor organization or discriminate against any of its
members in the full enjoyment of work opportunity because of race, creed, color, sex, national origin,or ancestry
(f) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the daing of any act
defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions or this
contract or any order issued thereunder;or attempt, either directly or indirectly, to commit any act defined in this; cor:tract to oe
discriminatory.
(g) In the event of the contractor's non-compliance with the non-discrimination clauses of this contractor with any It such
rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the corm actor may
be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equa
Opportunity and Affirmative Action, dated April 16, 1975, and the rules, regulations, or orders promulgated in accordance
therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Or ier, Equal
Opportunity and Affirmative Action, dated April 16, 1975,or by rules, regulations, or orders promulgated in accordance
therewith, or as otherwise provided by law.
(h) The contractor will include the provisions of paragraphs(a)through (h) in every subcontract and subcontractor purchase
order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative
Action, dated April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will
take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of
enforcing such provisions, including sanctions for non-compliance;provided, however,that in the event the contractor
becomes involved in, or is threatened with, litigation,with the subcontractor or vendor as a result of such direction by the
contracti;.s agency,tiac contractor may request the State of Colorado to enter into such litigation to protect the interest of the
State of Colorado.
COLORADO LABOR PREFERENCE.
6a. Provisions of CRS 8-17-101 & 102 for Colorado labor are applicable to this contract if public works within the State are
undertaken hereunder and are financed in whole or in part by State funds.
b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed a
preference against a non-resident bidder from a state or foreign country equal to the preference given or required by the state
or foreign country in which the non-resident bidder is a resident. If it is determined by the officer responsible for awarding the
bid that compliance with this subsection .06 may cause denial of federal funds which would otherwise be available or would
otherwise be inconsistent with requirements of Federal law,this subsection shall be suspended, but only to the e>':tent necessary
to prevent denial of the moneys or to eliminate the inconsistency with federal requirements. (CRS 8-19-101 and 102)
Title V Abstinence Education Program -- Program RFP
18
GENERAL.
•
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execut on, and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purpor:s to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any antior.
at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this
provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution.
8. At all times during the performance of this contract, the contractor shall strictly adhere to all applicable federal arc state
laws, rules and regulations that have been or may hereafter be established.
9. Pursuant to CRS 24-30-202.4(as amended), the state controller may withhold debts owed to state agencies under the
vendor offset intercept system for: (a)unpaid child support debt or child support arrearages;(b) unpaid balance of tax accruec
interest, or other charges specified in Article 21, Tide 39, CRS; (c) unpaid loans due to the student loan division of the
department of higher education; (d)owed amounts required to be paid to the unemployment compensation fund; and 1 e) other
unpaid debts owing to the state or any agency thereof,the amount of which is found to be owing as a result of final agency
determination or reduced to judgment as certified by the controller.
10. The signatories aver that they are familiar with CRS 18-8-301, et. seq., (Bribery and Corrupt Influences), and CR`�
18-8-401, et. seq., (Abuse of Public Office), and that no violation of such provisions is present.
I I. The signatories aver that to their knowledge, no state employee has any personal or beneficial interest whatsoever in the
service or property described herein.
Title V Abstinence Education Program -- Program RFP 19
II. BACKGROUND, OVERVIEW AND GOALS
A. HISTORY
On August 22, 1996, Public Law 104-193 added a federal grant program, Abstinence Education, to Title V of th
Social Security Act. The law provides for an appropriation of$50 million nationally, per fiscal year, October 1, 1998,
tirough September 30,2002. The Colorado Department of Public Health and Environment(CDPH&E) is the State
agency managing Colorado's grant and coordinating Colorado's program.
B. FEDERAL ABSTINENCE EDUCATION DEFINITION
According to the law,the purpose of the Abstinence Education Program is to"enable the state to provide abstinence
education, and at the option of the state, where appropriate, mentoring, counseling, and adult supervision to aromote
abstinence from sexual activity, with a focus on those groups that are most likely to bear children out of wedlock
The law further defines abstinence education as:
"An educational or a motivational program which-
(A) has as its exclusive purpose, teaching the social, psychological, and health gains to be realized by abstaining from
sexual activity;
iB)teaches abstinence from sexual activity outside marriage as the expected standard for all school age childre' :
(C) teaches that abstinence from sexual activity is the only certain way to avoid out-of-wedlock pregnancy. sexually
transmitted diseases, and other associated health problems;
(D) teaches that a mutually faithful monogamous relationship in the context of marriage is the expected standard of
human sexual activity;
(iE) teaches that sexual activity outside of the context of marriage is likely to have harmful psychological and ph �sical
effects;
(F) teaches that bearing children out-of-wedlock is likely to have harmful consequences for the child, the child's parents,
and society;
(3) teaches young people how to reject sexual advances and how alcohol and drug use increases vulnerability to sexual
advances; and
(H) teaches the importance of attaining self-sufficiency before engaging in sexual activity."
According to federal guidelines, abstinence education may not teach anything inconsistent with the abstinence education
definition.
C. COLORADO ABSTINENCE EDUCATION EMPHASIS
The CDPH&E has strategically used the Title V Abstinence Education funds to support abstinence education statewide.
The goal of the State of Colorado is to reduce out-of-wedlock births and sexually transmitted diseases in teens and to
encourage sexual abstinence until marriage by:
I. Supporting abstinence-only education programs for school age children, males and females, grades 5 through 12.
2. Developing and implementing strategic, statewide communication efforts designed to increase awareness and
acceptance of abstinence as a healthy choice and a positive lifestyle.
3. Involving parents and the community in the development and implementation of programs and activities that are
accessible and promote abstinence decisions.
Under the guidance of the State Abstinence Education Steering Committee(formed in 1998),the state solicited proposals
from abstinence programs statewide and has been funding educational efforts in all four quadrants of Colorado.
Currently,eight organizations throughout the state are receiving funds to support programs in their communities.
Now in the third year of the Federal Title V Abstinence Education grant,the state is modifying its program to increase
potential statewide impact in an effort to build an environment in which it is safe and acceptable for Colorado youth to
remain abstinent. For the period beginning June 1,2000 through May 31,2002,the Colorado Abstinence Education
Program will again support select, local abstinence education programs offering direct services to youth and their families.
(Program support will be based on available funds and awards granted in response to this RFP process). As a
complementary factor to the program support, the state will also launch a statewide public awareness camoai;n. under a
separate RFP.
Title V Abstinence Education Program -- Program RFP 20
III. STATEMENT OF WORK
The Colorado Abstinence Education Program seeks to fund abstinence education projects that are the most likel' in
have an impact on youth, resulting in delayed sexual activity until marriage.
For year one, (June I, 2000 —May 31, 2001) applicants may apply for a dollar amount between $25,000 and $7(,000
including project costs and evaluation. Contracts may then be renewed for an additional year at a similar fundin ;
level, contingent upon the work meeting standards set forth in the contract. Before contract renewal takes place, a
proposed scope of work, work plan, and budget for the coming year must be approved by the CDPH&E. Shoulc tine
dollar amount given to the State of Colorado vary in subsequent years, the scope of work for contractors can be
modified, according to an agreement between the contractor and CDPH&E.
A. ELIGIBILITY
Applicant organizations must meet the eligibility criteria below:
1. either, be a public or private nonprofit organization possessing a tax exempt status under section 501 (cl: )
of the IRS code;
2. either, be a public or private for-profit organization;
3. or, be a governmental agency(such as a local health department or university).
An organization can apply for funding in collaboration with other organizations. However, one organization
must assume the responsibility of prime contractor/fiscal agent. The other organizations in the collaborative
effort would be considered subcontractors to the prime contractor or may provide in kind support.
B. CONTRACTOR REQUIREMENTS
All contractors must comply with the requirements listed below and applicants must sign and submit the"Assurances"
page (Appendix F) stating they agree to these requirements. Failure to conform to these requirements can result in
contract termination through written notification.
I. Target Population(s): The Colorado Abstinence Education Program (CAEP) will provide program support for
organizations that provide direct services to youth in 5th to I2'"grade, or ages 10 to 17. CAEP has identified
target publics who may require heavier focus during the program year.Rationale for priority groups is provided
in Appendix B. In evaluating programs for grant funds, the CAEP prefers projects that:
• Provide services to youth at greater risk for participating in pre-marital sexual activity. Based on stare and
national studies these groups would be:
Youth of color
Low-income youth
Youth with special needs
• Incorporate into their program prevention strategies targeting youth during the transitional period between
ages 10 to 14.
2. Program Elements: Programs must follow sound, health-education principles, including the need to be multi-
faceted and comprehensive.They should offer multiple levels of intervention and ongoing support.
a. Educational Component: Programs will deliver abstinence-only education that:
• is scientifically based and medically sound;
• follow a model that builds on the strengths and assets of youth;
• does not teach or promote anything inconsistent with the eight criteria of the Federal Abstinence
Education Definition. (While a separate abstinence education project may operate inside an
organization providing services other than those consistent with the abstinence education definition,
the project funded by these dollars must be separate with staff participants, and funding specific to
this program.);
• does not provide any type of contraceptive education; and
Title V Abstinence Education Program -- Program RFP
• delivers the abstinence education project separate and apart from any religious education or
emphasis. (Religious organizations may apply for an abstinence education grant:however be::ause
this type of organization is receiving federal money, its abstinence education program must b.'
delivered separate and apart from any religious education or activities.)
b. Intensity: CAEP seeks to fund programs that are multi-faceted and have medium to high level of
intensity for the average participant. For the purposes of this RFP, program intensity has been defined by
the State Abstinence Program as the following:
Low intensity • Youth receive less than five encounters _.
• Group size is large such as a school assembly
• Interventions are didactic '.
Medium Intensity • Contact with the same youth occurs on a regular basis at least a few times per
month for at least one semester
• Group size is medium, between 10 -20 youth
• Interventions are educational and interactive.
High Intensity • Contact with the same youth occurs frequently such as several times a week or
on a daily basis for at least one year.
• Group size is small and may include individual counseling or mentoring
• Interventions are educational, interactive, include skill building, and may be
therapeutic.
c. Multi-faceted Approaches: The CAEP will also score programs based on the inclusion of multi-faceted
approaches. Programs will be evaluated on their inclusion of:
• Educational components that promote character education and may include building,
developmental assets and strengthening youth protective and resiliency factors;
• Practical skill building activities to improve youths' efficacy in such areas as refusal skills;
• Leadership and service opportunities through which youth may give input into program
development, serve within the community and have the opportunity to work as advocates for
abstinence(i.e.,serve on an advisory committee, provide community presentations or the program,
conduct volunteer work in the community, meet with program stakeholders, etc.);
•
• Positive life choice modeling through strong adult supervision and mentoring programs;
• Family component that creates an avenue for communication and participation to increase the
potential of an environment in which abstinence is supported within the tome; and -
• Community collaboration with parents,parent groups, community leaders,educators, healthcare
providers,other youth-serving organizations, abstinence education programs statewide, aid other
stakeholders with the potential to increase awareness and support of abstinence education within the
community. Programs may wish to develop a referral system through which participaits call be
referred to services that are outside the scope of the program.
3. Fiscal Requirements
a. Invoicing: Projects will be required to submit invoices either monthly or no less often than quarterly(at their
discretion), listing the prior month's or quarter's expenditures and match,according to the categories of the
approved line item budget. CDPH&E will provide a standard
Title V Abstinence Education Program -- Program RFP
billing form with the contract. Programs are required to keep records of back up documentation for
expenditures and match, and may he required to submit these, at the request of the State, prior to paymrnr.
b. Annual Expenditure Reports: The contractor will submit a final report of actual project expenditures o the
CAEP within two months of contract year end.
c. Cost-Based Reimbursement System: Programs must have sufficient financial reserve to conduct the
program on a cost-based reimbursement system. This means that contractors will be reimbursed only f it
actual expenses, after the contractor submits an invoice to the CDPH&E, and that invoice is approved f
payment. Any substantial changes to the approved scope of work and line-item budget must be approved by
CAEP.
d. Match Requirement: This grant requires contractors to provide and document matching funds of at le::si 75
percent or$3.00 to every$4.00 federal dollars received from the state. The match may include local dollars,
private or foundation dollars,or in-kind support(in-kind match may include such items as indirect cost ,
office/classroom space,supervisory time,etc., in proportion to cost of the project). Federal dollars fror any
source may not be used as a match. Matching dollars must be used solely for the activities enumerated ender
the abstinence education contract. Match must be documented on all budgets and invoices. Supportive
match documentation (including rationale for valuing in-kind match)must be kept by all contractors and DC
able to withstand an audit by using a system that follows generally accepted accounting principles. Shoild a
program not provide sufficient year-to-date match at 75%of the invoiced amount, payment may he wit'rneld
until match is increased.
4. Administrative and Reporting Requirements
a. Progress Reports: The contractor will submit a six-month progress report to the State Abstinence Education
Program by March I, during each contract year. The contractor will submit an annual progress report by
September I following each contract year.
b. Site Visits: The contractor will coordinate and participate in site visits with State Abstinence Educatior Program
staff. Each site will be visited at least once during the contract. Additional site visits may occur on in as-needed
basis. Projects are responsible for the following components of the visit: Working with State staff to set a date
and agenda;coordinating parents,youth and project staff for interviews; organizing services for site visitors to
observe; participating in the actual visit; and implementing resulting recommendations from the State.
c. State Meetings: The Colorado Abstinence Education Program will conduct a one-or two-day workshop for all
contractors, up to twice a year. Workshops are usually held in the spring and fall. Most workshop; will occur in
Denver, but some will occur in other regions of the state, so applicants should budget for travel accordingly.
Workshops will provide guidance on grant requirements,technical assistance, resources, educational
opportunities, and networking opportunities.
d. Legislation Compliance: Programs will comply with all applicable federal legislation (Abstinence Education,
Americans with Disabilities Act, Civil Rights Act,etc.).
e. Data Tracking: Programs will track the unduplicated count of clients and the total number of client encounters
by gender, age group, race and ethnicity. Parents should be included in these numbers.(Reporting forms are
provided in this RFP as Appendix C and will be attached to the contract.)
f. Evaluation: All projects will be asked to submit a plan for monitoring and evaluating their process and
impact objectives. Projects may choose to subcontract the evaluation component with an evaluation expert.
Program evaluation should include process and impact measures such as client satisfaction and change` in
knowledge, attitudes and behaviors.
'title V Abstinence Education Program -- Program RFP 21
IV. OFFEROR RESPONSE
A. PROPOSAL FORMAT
CDPH&E requests that abstinence education proposals be submitted using the format below. Proposals be( ome
the property of the CDPH&E. Faxed or e-mailed proposals will not be accepted.
• The length of the narrative should not exceed 10 two-sided pages(or 20 one-sided pages), excludine
supporting information such as letters of support and attachments. Proposals not meeting this
requirement will be judged based upon the first 20 pages plus appendices.
• Use a 12-point font
• Singled spaced lines
• One-inch margins
• Number each page of the application
• Provide a table of contents
• Include all relevant forms from this RFP (Appendix F-t)
• Follow the proposal outline(below), using the same headings and structure
• Reference and label all attachments and appendices.
• Provide all required signatures in original copy. (Invitation to Bid page, Line Item Budget)
• Provide nine(9)copies of all materials, including the original. Only one Invitation to Bid form is
required, and must be included with the original copy.
B. EVALUATION CRITERIA
Proposals will be scored by a proposal review committee with a possible 100 points. Evaluation values are
assigned to each section of the Offeror's Response. Proposals that receive a rating of 50% or less will be
disqualified. The review committee will recommend the highest rated proposals for funding. These
recommendations will be forwarded to the CDPH&E Purchasing Director for review and approval.
C. PROPOSAL OUTLINE
1. PROJECT ABS 1 RACT
Prepare a one-page abstract using the form provided in Appendix G, or by recreating the form within the
program's word-processing system.
2. TARGET POPULATION (Total Evaluation Value: 15 points)
a. Describe the target population(s), how they were selected, and how the population(s)will be recrm-ed
to particinate in the project.
b. Provide a brief demographic description of the project's community. Justify its need for abstinence
education/promotion with qualitative and quantitative data. Appropriate data includes local sexually
transmitted disease and fertility rates, the number and/or percentage of community population that are
in higher risk categories fo1 tech pregnancy(See Appendix B), and level of poverty(i.e., percent c f
students enrolled in free or reduced lunch). If known, include community perception of need. Cite
references.
c. If appropriate,describe the lack of resources or gaps in service with respect to the unique
characteristics of the target population. Describe how the proposed project would address these gaps.
d. Describe the organization's experience directly serving the target population(s)or the plan to
collaborate with organizations that have expertise in this area.
e. Explain how the program addresses cultural competency and inclusion of individuals with special
needs. (See Appendix E.)
3. PROPOSED PROJECT DETAIL(Total Evaluation Value: 20 points)
a. Abstinence Education Program: Describe the abstinence education project and include the
information listed below.
• Describe services/interventions and program intensity level.
• List frequency, hours,and location of services/interventions.
Title V Abstinence Education Program -- Program RFP
•
• For each program component, state the number of participants to be served per year.
• What is the estimated cost per client?(total number of clients served per year. divided by the heal
program cost per year including match).
b. Youth Participation: Describe how the project will involve youth in meaningful ways in planting a:;
well as implementing the program. (This could include using youth as advisory board members,focus
group participants, participants in key stakeholder meetings, volunteers for community service, etc )
c. Community Collaboration: Provide a plan for collaborating and/or coordinating with other
abstinence education programs, local agencies, and other community entities to accomplish the
statement of work. If applicable, indicate any referral processes that may be incorporated ;n tae plan to
provide services beyond the scope of the grant, and how confidentiality will be maintained.
e. Project Planning and Implementation: Explain how the program will be developed and
implemented. Include a description of how members of the target population(s), parents, anc
community members will be involved in project planning and implementation.
f. Community Support: Attach letters of support and collaboration from other service providers,
community organizations/businesses, and/or referral sources.
g. Evaluation Plan: Describe how the program will evaluate progress toward meeting goals and
objectives, assess project impact, and assess client satisfaction.
h. Participant Tracking: Describe tracking mechanisms to fulfill reporting requirements. (The projects
must track unduplicated count of males and females served by age group, race and ethnicity; and total
encounters by age group,race and ethnicity.)
4. METHODOLOGY(Total Evaluation Value: 10 points)
a. Program Rationale: Provide the rationale for models of service and interventions, include peer-
reviewed research to support rationale.
b. Demographic Appropriateness: Describe how interventions/strategies will respond to characteristics
unique to the target population including language, culture, developmental and literacy level, and
special needs.
5. GOAL(S), OBJECTIVES AND WORKPLAN (Total Evaluation Value: 15 points)
a. Project Goal(s): Goals are defined as the overall purpose of the program, the desired ultimate re•:ult
of program. Please list all goals pertinent to the abstinence education project. For example an
appropriate goal may be: To increase youth awareness about the value of abstinence so that youth
participation in sexual activity is reduced in Denver.
b. Process Objectives: Provide process objectives for major activities. Objectives should be realistic.
specific, time-phased, and measurable. A process objective describes who is receiving what
intervention/activity,how many times,by what date. An appropriate process objective may be: B,
January 1,2001, 50 tenth grade students at Cedar Middle School will receive 20 hours of the Smart
Kids Abstinence Education curriculum.
c. Impact Objectives. Describe the attitudes, norms, values,and/or behaviors the project intends to
impact. Objectives should be realistic, specific, time-framed, and measurable. An appropriate impact
objective may be: By January I, 2001, increase by 35 percent the number of youth participants who
commit to remaining sexually abstinent until marriage.
d. Workplan: Attach a year one work plan(See Appendix H)covering the period June 1,2000 to May
31.2001 that provides the following information:
• Program goal(s)
• Realistic,specific, measurable, and time-framed program objectives(process and impact)
Title V Abstinence Education Program -- Program REP �5
• Specific, major activities to meet the objectives
• A description of how activities will be tracked, monitored, and evaluated
• A time line for completion of each activity
• The title of the person responsible for each specific activity
6. BUDGET AND JUSTIFICATION (Total Evaluation Value: 15 points)
a. Line Item Budget: Attach a year one line item budget to this section of the proposal. (A budget jorm
has been provided under Appendix I Applicants are encouraged to create a similar form using a
spread sheet software. For applicants without this capability, make sure your budget balances sc that
all rows and columns add together)
Break down the budget by the following categories:
1. Direct Costs- personnel, fringe, travel, equipment, supplies, contractual, and operating expenses.
2. Indirect Costs (See Appendix D for explanation)
b. Budget Justification: Provide a narrative section that describes in detail how the funds in each liae
item will be spent. In the budget justification, describe and justify each line item by budget category,
including matching fund sources. For personnel, include FTE and description of duties. Offeror ;hall
demonstrate appropriate allocation of staff and resources to produce the results detailed ir. the wort:
plan. Information about appropriate justification is provided below_
Justification should describe what is being paid far instead of why it should be paidfor.
Correct: Smart Kids Abstinence Education Curriculum--$3,100
This curriculum is composed of 15 lessons that provide skill building, role playing,
parent interviews and other creative activities. Each student book costs$15 and
200 youth will receive a book. Four teacher manuals will also be purchased for$25
a piece.
Incorrect: Smart Kids Abstinence Education Curriculum--$3,100
Our program has reviewed several curricula and this one is most aligned with our
program goals and is needed to meet our program objectives. In addition, we
believe that youth react positively to this curriculum. (Descriptions such as these
belong in the Proposed Project section and not the budget justification. This does
not describe nor juste$3,100 in curriculum costs.)
7. FEDERAL ABSTINENCE EDUCATION DEFINITION (A-H CRITERIA)
(Total Evaluation Value: 10 points. )
List the criteria(A-H)of the Federal Abstinence Education Definition that your project plans to emphasize
and describe your process for doing this. (Applicants will be awarded points based on the number of
criteria they plan to emphasize.)
8. CAPABILITY OF THE APPLICANT (Evaluation Value: 15 points)
a. How long has your organization been in business?
b. Describe the organization's experience and expertise to provide the proposed programlcampa..gn.
c. Provide a detailed description that indicates that your organization possesses the necessary resource:;
such as materials, equipment, facilities, FTE, funding, etc., or the ability to obtain them.
d. Provide a description that indicates the organization's experience, expertise and organizational
structure to manage the fiscal, programmatic and administrative aspects of this grant.
f. Attach an organizational chart.
g. If you are applying with more than one organization in a collaborative effort,designate the fiscal
agency and describe the relationship between organizations, including subcontractors. List the
responsible parties in each organization.
Title V Abstinence Education Program -- Program REP sG
h. Provide letters of support from all collaborating agencies and organizations (schools, youth-serviu
agencies, parent organizations, health agencies, etc.)who are listed specifically as collaborators. Von-
school applicants who plan to implement a program in a school(s) must have letters of support from
the school district's superintendent and from the school principal(s).
9. ASSURANCES
Complete and sign the Assurances Page(Appendix F)and submit it with the proposal.
V. APPENDICES
All appendices may be sent to offerors upon request in Microsoft Word 97 format.
A. State Performance Measures
B. Rationale for Colorado's Abstinence Education Priority Populations
C. Client Tracking Forms
D. Indirect Cost Options
E. Standards for Working with People with Disabilities &
Standards of Cultural Competency and Proficiency
F. Assurances Page
G. Program Abstract
H. Sample Work Plan
I. Line Item Budget Form
Title V Abstinence Education Program -- Program REP 2,
APPENDIX A
STATE ABSTINENCE EDUCATION PERFORMANCE MEASURES
The State of Colorado must report annually to the Federal government, on the progress of meeting its abstinence
education performance measures.
I. Fertility Rate: In the State of Colorado, reduce by 30%, the rate of births to female teenagers, aged I5-I from
31.2 per 1,000 in 1996, to 21.8 per 1,000 in 2002. (Baseline source: Family and Community Health Serv.ce.s
Division, CDPH&E)
2. Sexual Activity: In the State of Colorado, reduce by 15%, the proportion of adolescents in grade nine who report
having engaged in sexual intercourse, from 32.9% in 1995, to 27.96% in 2002; and reduce by 15%, the
proportion of adolescents in grade twelve who report having engaged in sexual intercourse, from 62.0% n 1995,
to 52.7% in 2002. (Baseline source: 1995 Colorado Youth Risk Behavior Survey)
3. Sexually Transmitted Disease Rates: In the State of Colorado, reduce by 15%the number of gonorrhea cses in
youth aged 15-19, from 205.7 per 100,000 in 1996, to 174.8 per 100,000 in 2002; and reduce by I0C% ti e
number of syphilis cases, from 1.8 per 100,000 in 1996, to 0 per 100,000 in 2002. (Baseline source: Sexually
Transmitted Diseases in Colorado Surveillance Report. 1996)'
4. Pregnancy Rate: In the State of Colorado, reduce by 10%, the rate of pregnancy for females aged 15-17, from
55 per 1,000 in 1995 to 50.0 per 1,000 in 2002. (Baseline source: Colorado Health Statistics and Vital Records
Division, CDPH&E)
5. Number of Sexual Partners: In the State of Colorado, reduce by 15%, the proportion of teens in grades 9 i2
who report having engaged in sexual intercourse with four or more people, from 16.0% in 1995,to 13.6% in
2002. (Baseline source: 1995 Colorado Youth Risk Behavior Survey)
6. Alcohol or Other Drug Use at Last Intercourse: In the State of Colorado, reduce by 15%, the proportion
adolescents in grades 9 - 12 who report using alcohol or other drugs at last intercourse, from 13.0% in 1995,to
11.1% in 2002. (Baseline source: 1995 Colorado Youth Risk Behavior Survey)
'Gonorrhea and Syphilis were chosen because they are two reportable sexually transmitted diseases
Talc V Abstinence Education Program -- Program REP
2,i
APPENDIX B
Colorado's Priority Populations for Abstinence Education'
YOUTH AGES 10 -14
Youth ages 10 -14 are a priority population because most very young teenagers have not engaged in sexual activity;
therefore, the likelihood of getting them to delay sexual intercourse is increased. This model is called primar;
prevention and is more likely to be effective than intervention strategies that try to diminish or extinguish behavior.
There is a correlation between progression in age and onset of sexual intercourse. The Alan Gutimacher Institute
reports that"Sex is rare among very young teenagers, but common in the later teenage years." The progressi,.r in
age of onset is illustrated through results of the 1995 Colorado Youth Risk Behavior Survey in which 33% of
freshman,45% of sophomores, 50%of juniors,and 62% of seniors reportedly had engaged in sexual intercourse.
Also, a national study on five adolescent pregnancy prevention programs that targeted younger youth, demonstrated
that programs were more successful in delaying the onset of sexual activity when participants were not sexual y
experienced. According to the book, Fateful Choices,"Youth ages 10- 15 are open to the formation of behaN tor
patterns in education and health that have lifelong significance."
YOUTH OF COLOR
Youth of color have been identified as a priority population for abstinence education in
Colorado due to high fertility rates and number of births. Also, two-thirds of African Arnencan
and Hispanic youth are from a low-income household--a risk factor for adolescent childbearing.
According to 1997 Colorado Vital Statistics, as illustrated in Figure I, the fertility rate or 15-
17 year-old Hispanics in Colorado was 94.2/1,000, 444440y rr, Ars 3-1
significantly higher than any other ethnic group. tow n�=
African Americans had the second highest fertility
rate, at 45/1000. Looking at Colorado fertility °°
trends'during the years 1993-1997, the rates among l"
Hispanics increased for all but one year, while decreasing 4°
among African American and White/non Hispanic youth.. _°
The American Indian population is small which makes it ° •I
difficult to draw conclusions about trends except that their "' '°°4 '°': '°'° '°°'
fertility rate is consistently higher that their ��. ® ;
White/non-Hispanic counterparts. Figure
'Taken from the State of Colorado's Fiscal Year 200-Abstinence Education Grant as submitted to the Maternal and Child Health
Bureau in July 1999.
Title V Abstinence Education Prograin -- Program RFP '9
Appendix B continued . .
LOW INCOME YOUTH
Youth from low-income families are a priority for abstinence education in Colorado, as :he\ are
at risk for adolescent childbearing. According to the Alan Guttmacher Institute, teenagers in
families with incomes below $20,000 begin to engage in sexual intercourse only 4-6 months sooner than their
higher income peers; however, they are more likely to give birth as a teenager. Nationally, 30 percent of teen b rths
are to mothers from low-income households. These youth need abstinence education programs that offer acti .flies
to increase self efficacy, teach life skills, coping mechanisms, increase life options, offer support and address ether
high risk behaviors.
YOUTH WITH SPECIAL NEEDS
Populations with special needs, including youth with learning and/or developmental disabilities, out of school
youth, adjudicated youth, and homeless youth need abstinence education coupled with skill building and activities
that promote self efficacy. This is because many of these populations are often sexually abused or exploited.
Abstinence education programs for youth with special needs have been identified by the Colorado Abstinence
Education Steering Committee, special education teachers, and the Federation of Families for Children's Menra
Health, as a gap in service. According to these informants, few educational programs deal with sexuality edut anion
or abstinence for these populations.
PARENTS
Because parents are the primary sex educators of their children, the parental role and influence are important
considerations for services dealing with youth- Several studies have shown that adolescents agree with their parents
on most basic values and perceive their parents as a credible source of information. In addition, parents control the
supervision of their child and have influence over how their children behave when unsupervised. Parents of young
teens report concern that if their children are not in supervised activities, they will participate in risky behaviors
According to a recent study,20 percent of teens reported engaging in sexual activity in their own homes when left
alone.
Title V Abstinence Education Program -- Program REP
JO
APPENDIX C
Program Name
Director
For the Time Period
State of Colorado Abstinence Education Program
Table I
TOTAL ENCOUNTERS BY CLIENTS*
<10 10-14 15-17 18-19 20-24 >24 Parents TOTAL
MALES
Non-Hispanic White
Black --Hispanic ' ---
Others --FEMALES --Non-Hispanic White
Black ---
Hispanic
Other
TOTAL
*Client may include program participants; as-well as adult stakeholders.
Appendix C continued . . .
Title V Abstinence Education Program -- Program RFP 3 1
Program Name
Director
For she Time Period
State of Colorado Abstinence Education Program
T.tb le II
TOTAL UNDUPLICATED COUNT OF CLIENTS*
<10 10-14 15-17 18-19 20-24 >24 Parents TOTAL
MALES
Non-Hispanic White
Black
Hispanic
Other
FEMALES
Non-Hispanic White
Black
Hispanic r OtherTOTAL
*Client may include program participants, as well as adult stakeholders.
Title V Abstinence Education Pro^ram -- Program REP
APPENDIX D
INDIRECT COSTS
Proposals may include a request for reimbursement of indirect/overhead costs. This may be handled in one o"the
following four ways:
If the applicant's organization already has an indirect rate approved by the CDPH&E t i.e., local
health departments), such rate will be accepted as the indirect rate. Indirect rates must be approved
annually.
2. If the applicant's organization does not have an approved indirect rate, the applicant's proposed budge:
may include a flat indirect rate of 10%of salary cost, excluding fringe benefits, requested from :he
CDPH&E. This rate does not need to be justified or broken down by line item category
3. The applicant may choose not to use an indirect rate, but to instead include overhead costs under
the Direct Cost category of the proposed budget. These actual costs for overhead should be broken
down under the specific individual line items in the Direct Cost budget category. These costs must be
substantiated in the budget justification by describing the methods of allocating these costs to the
Abstinence Education Program.
4. If the applicant's organization does not have an approved indirect rate but wants reimbursement
for overhead cost in excess of 10%of funds requested, they may go through the approval process with
the State. Please note that this process takes several weeks and may not be the best option for a ;encies
that do not have multiple State contracts.Once a contract is received, a contractor can submit ar
indirect cost proposal to the CDPH&E for review and approval. Such indirect rates are valid fo one
year and must be approved prior to payment for indirect costs. For CAEP-funded there is a
maximum cap for indirect rates,as folkws:22%_salariesand wageslincluding fringe benefits) or
20% total directsosts, whichevsr limed tor calculating the indirect cost orgposal CDPH&E will
recognize as match or local cost-sharing any unreimbursed indirect costs. Such unreimbursed indirect
costs should be identified as a specific item on the budget form in column"Applicant and other. '
•
Definition of Direct verses Indirect costs:
Direct costs are those that can be identified with a specific program.
Indirect costs are those that have been incurred for common or joint organization objective;,and are
not specific to any one program or project.
Example: Rent
1) If a space were rented to house only the abstinence education program,the rent could be charged
as a direct cost Or if abstinence program space were part of another organization's facilities, it
could be billed as a direct expense by calculating a value based on square footage.
2) If an organization houses the abstinence education program, in addition to other programs tnd
staff,a justifiable proportion of rent could be considered an indirect cost.
Title V Abstinence Education Program -- Program REP
33
APPENDIX E
STANDARDS FOR WORKING WITH PEOPLE WITH DISABILITIES
The State's Abstinence Education Steering Committee has recommended that funded projects demonstrate their
efforts to effectively and respectfully provide abstinence education for people with disabilities. Programs should
describe how their services will be made available to these populations. For example, an organization would have a
reasonable plan for accommodating people who use wheelchairs by holding a workshop in a wheelchair accessible
location, or a qualified interpreter would be provided so a person with a hearing impairment could attend a training.
Abstinence education service organizations that target or serve youth with disabilities should collaborate with other
agencies whose primary mission is to serve people with disabilities/hearing impairments, in order to obtain framing,
technical assistance and consultation on how best to serve these populations.
Organizations are encouraged to recruit and hire a culturally diverse work force including people with
disabilities/hearing impairment
STANDARDS OF CULTURAL COMPETENCY AND PROFICIENCY
The State's Abstinence Education Steering Committee has recommended that funded programs embrace a
philosophy of cultural competence and strive for an organization that is culturally proficient. P. culturally
competent organization is characterized by the following:
Acceptance of and respect for difference;
Continuous expansion of cultural knowledge and resources; and
Ongoing self-assessment regarding culture adaptations of service models in order to better meet the needs
of communities of color.
This type of organization provides support for staff to become comfortable working in cross-cultural situations.
Further, culturally competent agencies understand the interplay between policy and practice, are committed to
policies that enhance services to diverse clientele and are committed to moving the organization to a position of
cultural proficiency.
Culturally proficient organizations hold culture in high esteem and seek to add to the knowledge base of culturally
competent practice through such venues as research;development of therapeutic approaches based on culture;and
publishing and disseminating demonstration project results. Attitudes, policies, and practices are
the three major areas wherein development can and must occur if agencies are to move toward
cultural proficiency.
Organizations are encouraged to recruit and hire a culturally diverse workforce including people of color.
Title V A bstinenr_c Education Program -- Program RFP
Sit
Appendix F
Assurances
I hereby affirm the following regarding my organization's Title V funded abstinence education project:(please initial)
Project staff/volunteers will provide education and materials that are scientifically and medica;ly sound
The project will follow a model that builds and the strengths and assets of youth.
No component of the project shall be inconsistent with the eight criteria of the Federal Abstinence Education
Definition.
_. Project staff/volunteers will not provide any education about contraceptive methods.
This project shall be delivered separate and apart from any religious education or affiliation.
The project will provide direct services to youth between 5" to 12"grade, or 10 to l7 years of age.
Project staff/volunteers will incorporate higher-risk youth into the programs' demographic mix.
Organization staff and program volunteers will assure the confidentiality of the youth. Information wilt not
be shared unless the youth has signed a Release of Information form.
The project will pursue collaborations with parents, parent groups, community leaders,educators, aealthcare
professionals, other youth-serving agencies and other potential stakeholders as necessary to accomplish the
scope of work.
ORGANIZATION NAME:
NAME OF INDIVIDUAL AUTHORIZED TO SIGN THIS FORM:
Title V Abstinence Education Program -- Program RFP 35
Appendix G
Program Abstract
Organisation Name: Tax ID #: _
Contact.Name:Address:
City_ _Zip Telephone #: _
Fax #: e-mail address:
Funds Requested from CDPH&E:
I. Please complete the following table:
Number of clients to be served by project.
Anticipated hours of contact per client per year.
Total program cost per year(including match and requested CDPH&E funds) J
2. Program Goal(s)
3. Briefly describe the target population(s).
4. Briefly describe the program's services.
5. Briefly describe how the program will monitor and evaluate its impact and process objectives.
Title V Abstinence Education Program -- Program RFP 36
Appendix H
NOTE: PLEASE COPY THIS FORM (OR RECREATE WITHIN PROGRAM'S WORDPROCESSING SOFTWARE) AND COMPLETE ONE PAGE
PER OBJECTIVE.
Work Plan
Name of Organization: Year One Grant Period: June I.2000— May 31 2001
GOAL:
Objective(s):
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
•
Title 1i Abscinenc? Education Program -- Program RFP
Appendix I
Colorado Abstinence Education Program
BUDGET REQUEST
(Page 1)
APPLICANT:
PROJECT:
Detailed Budget Source of Funds
For the Period Requested
06/01/00 Annual Number Total Applicant from
to Salary Months % Amount and CDPHE
05/31/01 Rate Budget Time Required Other
DIRECT COST
Personal Services: $ $
Contractual/Fee-for-service:
Sub-Total $ $ $
•
Supervising Personnel: —"
Sub-Total $ $ $
Fringe Benefits: $ $
Total Personal Services $ $ 5
. - ..v. i , �� LullL ILlvll i lu'I.1111 - 1''(1!;1:1 ill (\I'1•
Colorado Abstinence Education Program
BUDGET REQUEST
(Page 2)
APPLICANT:
PROJECT:
Source of Funds
Requested
Total Applicant From,,
Amount and CDPHE
Required Other
DIRECT COST (Continued)
Operating Expenses: $ $
Sub-Total $ $
Travel: --
Sub-Total $ $
$
Equipment: --
Sub-Total $ $ $
TOTAL DIRECT COST $ $ $
Title V Abstinence Education Program -- Program RFP
)
Colorado Abstinence Education Program
BUDGET REQUEST
(Page 3)
APPLICANT:
PROJECT:
Source of Funds
Requested
Total
Applicant from
Amount and CDPHE
Required Other
ADMINISTRATIVE/INDIRECT COST
Sub-Total $ $ $
TOTAL PROJECT COST $ $ $
" SOURCE OF FUNDING FOR THE MATCH, i.e. State, Local, in-kind, etc.
Local: $
In-kind:
Other(Itemize):
Total $_
` May the non-Federal funds be used to match this grant? Yes No
Signature of Director or Authorized Representative:
*II,t. r>;„
11111k MEMORANDUM
COLORADO
TO: Barbara J. Kirkmeyer, Chair, Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director, Department of Public
Health and Environment '1MO,A,(A_ "t(Up12.-aJ /if kt
SUBJECT: Abstinence Education Program Task Order
DATE: June 9, 2000
Enclosed for Board review and approval is a task order for the Abstinence Education Program
which will become a part of the master contract between the Colorado Department of Public
Health and Environment and the Weld County Department of Public Health and Environs tent
(WCDPHE). If approved, this task order will provide renewal funding for our Youth Ab‘i ine r.c
Education Program for the time period June 1. 2000 through May 31, 2001.
The task order will provide .75 FTE health education specialist to develop, implement and
evaluate abstinence education activities in Weld County schools. The purpose of this prog ran is
to provide education to youth regarding abstinence, and to train teachers to implement absi ineut te
ecucation activities within their curricula. The ultimate goal is to reduce the number of
unintended pregnancies and sexually transmitted diseases by encouraging youth to abstain from
sexual involvement. The task order will allow the Health Department to add .35 FIE health
ecucation specialist to this program. The additional FTE will be utilized as an outreach wtn k(
to educate the Hispanic youth of the community..
For the above listed services, WCDPHE will he reimbursed an amount not to exceed $63:235
which is $29,437 more than the previous year's contract. The additional funding will exceed he
amount required for the additional FTE.
I recommend your approval of this task order.
Enc.
200( -1 )
/11-16.2.7
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