HomeMy WebLinkAbout20002866 RESOLUTION
RE: APPROVE TASK ORDER FOR CHLAMYDIA PROJECT AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order for the Chlamydia Project
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
January 1, 2001, and ending December 31, 2001, with further terms and conditions being as
stated in said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order for Chlamydia Project between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of November, A.D., 2000.
__,, BOARD OF COUNTY COMMISSIONERS
,y E D COUNTY, COL RADO
is Y
ATTEST: ; a 4r vLL,�, xi
"
4‘ � "rba J. Ki meyer, Chair
Weld County Clerk to the Board ' >7A/1"
BY: 4 / / ,.M:-J ile, Pro-Tem
nl,utev1 (�f-Kl . : 7
Deputy Clerk to the Board �,
rge . Baxter
APPROVED AS TO FORM: , V JS
�J/� Dale K. Hall ��
(Jad t County Attorne ? / � ///
Ott,('
Glenn Vaad
2000-2866
HL0027
• 6
' MEMORANDUM
COLORADO
TO: Barbara J. Kirkmeyer, Chair, Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director, Department of Public
Health and Environment A?, 4 AU 1;* .J2A LS
SUBJECT: Chlamydia Project Task Order
DATE: November 13, 2000
Enclosed for Board review and approval is a task order for the chlamydia testing project. If approved,
this task order would become part of the master contract between the Colorado Department of Public
Health and Environment(CDPHE)and Weld County.
The task order provides for Weld County to be reimbursed for chlamydia testing and medications for
clients in the sexually transmitted disease and family planning clinics. The reimbursement rate is
$7.80 per test and$9.50 per dose for medication not to exceed a total amount of$7,796 for the period
January 1, 2001 through December 31, 2001.
I recommend your approval of this task order.
Enc.
2000-2866
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT
Department or Agency Number
FHA
Contract Routing Number
01-00090
TASK ORDER
THIS TASK ORDER is made this 31st day of October,2000,by and between: the State of Colorado,for the use and
benefit of the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or
principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246, hereinafter referred to as
"the State";and, the BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY (a political subdivision
of the state of Colorado),whose address or principal place of business is 915 10th Street,3rd Floor,Greeley,
Colorado 80631,for the use and benefit of the Weld County Department of Public Health and Environment,
whose address or principal place of business is 1555 North 17th Avenue,Greeley,Colorado 80631,hereinafter
referred to as"the Contractor".
FACTUAL RECITALS
Section 29-1-201, 8 C.R.S. as amended,encourages governments to make the most efficient and effective use of their
powers and responsibilities by cooperating and contracting with each other to the fullest extent possible to provide any
function, service,or facility lawfully authorized to each of the cooperating or contracting entities. All State contracts
with its political subdivisions are exempt from the state of Colorado' State's personnel rules under section 24-50-101
et seq.,and the State procurement code under section 24-101-101, et seq.,C.R.S., as amended.
The State has formulated a comprehensive State plan, with associated budgets,relative to the State's programs and
services which allocates funds to local health agencies in order to provide certain purchased services to the people of
the state of Colorado. This funding is to be allocated through task orders with local health agencies. As to the State,
authority exists in the Law and Funds have been budgeted,appropriated,and otherwise made available, and a
sufficient uncommitted balance thereof remains available for subsequent encumbering and payment of this Task Order
in Fund Number IN,Organizational Unit Code 3850,Appropriation Code 377,Program Code 9012,and Object Code
5420 and Fund Number IN,Organizational Unit Code 6200,Appropriation Code 625,Program Code 9012,and
Object Code 5420 under Master Contract contract routing number 00 FAA 00008.
The State,in order to carry out its lawful powers,duties, and responsibilities under Section 25-4-401,et sea, C.R.S.,
as amended; and,to effectively utilize legislative appropriations made and provided therefore,in coordination with
like powers,duties, and responsibilities of the Contractor, has determined that public health services are desirable in
Weld County,Colorado.
The State and the Contractor agree that the most efficient and effective way of providing these services is at the local
level.
Pursuant to 25-4-401, 8 C.R.S., as amended, the general assembly declares venereal diseases to be contagious,
sexually transmitted,and dangerous to the public health;
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Pursuant to 25-1-107,et seq, 8 C.R.S. as amended,the program and services of regional health departments shall
include to the greatest extent possible personal health services, including communicable disease control and venereal
disease control;
Pursuant to the Catalog of Federal Domestic Assistance(CFDA)Number 93.977, the State has been awarded monies
by the U.S.Department of Health and Human Services,Centers for Disease Control and Prevention(CDC)for the
diagnosis and control of sexually transmitted diseases;
All required approvals,clearances, and coordination have been accomplished from and with all appropriate agencies.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
A. PERIOD OF PERFORMANCE AND TERMINATION. The effective date of this Task Order is
January 1,2001,or on the date this Task Order is approved by the State Controller, whichever is later. The
initial term of this Task Order shall commence on January 1,2001, and continue through and including
December 31,2001, unless sooner terminated by the parties pursuant to the terms and conditions of the
Master Contract.
B. SCOPE OF WORK.
1. The Contractor will submit Chlamydia Project epidemiologic data(using the mutually agreed
upon data collection form)for men and women tested for chlamydia in the STD Clinic and for
women tested for chlamydia in the Family Planning Clinic.
2. The Contractor will assure the quality of chlamydia control activities(screening,treatment,and
partner management)in the STD Clinic through chart review activities to be agreed upon in
conjunction with the State.
3. The Contractor will assure that Azithromycin obtained with State funds will be used in the STD
clinic and Family Planning clinic according to the attached State guidelines.
4. The Contractor,in accordance with the terms and conditions of the Master Contract and this Task
Order, shall perform and complete, in a timely and satisfactory manner,all work items described
in the Statement of Work and Budget as outlined below.
C. COMPENSATION.
1. The Contractor shall be compensated in accordance with the rates set forth in the budget outlined
below. In consideration of those services satisfactorily and timely performed by the Contractor
under this Task Order the State shall cause to be paid to the Contractor a sum not to exceed SEVEN
THOUSAND SEVEN HUNDRED NINETY SIX DOLLARS, ($7,796.00)for the initial term of
this Task Order. Of the total financial obligation of the State referenced above,one hundred
percent are identified as attributable to a funding source of the United States government.
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Budget
Chlamydia Testing:
A. STD Clinic: 120 @ $7.80 each $ 936.00
B.Family Planning Clinic: 810 @ $7.80 $6,318.00
Chlamydia Treatment Drugs:
15 Doses of Azithromycin for STD Clinic @ $9.50 each $ 143.00
42 Doses of Azithromycin for Family Planning Clinic @ $9.50 each $ 399.00
TOTAL: $7,796.00
2. To receive compensation under this Task Order, the State may require the Contractor to submit a
signed monthly billing statement within sixty(60)calendar days of the end of the billing period for
which services were rendered.
Billing statements shall reference the related Master Contract by its contract routing number and this
Task Order by their respective contract routing numbers. The contract routing numbers are located
on page one of these documents. Billing statement shall also indicate the applicable performance
dates,the names of payees; a brief description of the services performed during the relevant
performance dates; all expenditures incurred;and,the total reimbursement requested.
Reimbursement during the initial,or any renewal, term of this Task Order shall be conditioned upon
affirmation by the State that all services were rendered by the Contractor in accordance with the
terms of this Task Order. Billing statements shall be sent to:
Lisa Ellis
DCEED A-3
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South,Denver,CO 80246
3. The State may prospectively increase or decrease the amount payable under this Task Order through
a"Task Order Change Order Letter",a sample of which is incorporated herein by this reference,
made a part hereof, and attached hereto as"Attachment A". To be effective,the Task Order
Change Order Letter must be: signed by the State and the Contractor; and, approved by the State
Controller or an authorized designee thereof. Additionally,the Task Order Change Order Letter
shall include the following information:
A. Identification of the related Master Contract and this Task Order by their respective
contract routing numbers and affected paragraph number(s);
B. The type(s)of service(s)or program(s)increased or decreased and the new level of each
service or program;
C. The amount of the increase or decrease in the level of funding for each service or program
and the new total financial obligation;
D. The intended effective date of the funding change;and,
E. A provision stating that the Task Order Change Order Letter shall not be valid until
approved by the State Controller or such assistant as he may designate.
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Upon proper execution and approval, the Task Order Change Order Letter shall become an
amendment to this Task Order. Except for the General and Special Provisions of the Master
Contract,the Task Order Change Order Letter shall supersede this Task Order in the event of a
conflict between the two. It is expressly understood and agreed to by the parties that the task order
change order letter process may be used only for increased or decreased levels of funding,
corresponding adjustments to service or program levels, and any related budget line items. Any
other changes to this Task Order,other than those authorized by the task order renewal letter process
described below,shall be made by a formal amendment to this Task Order executed in accordance
with the Fiscal Rules of the state of Colorado.
If the Contractor agrees to and accepts the proposed change, then the Contractor shall execute and
return the Task Order Change Order Letter to the State by the date indicated in the Task Order
Change Order Letter. If the Contractor does not agree to and accept the proposed change,or fails to
timely return the partially executed Task Order Change Order Letter by the date indicated in the
Task Order Change Order Letter,then the State may,upon written notice to the Contractor,
terminate this Task Order twenty(20)calendar days after the return date indicated in the Task Order
Change Order Letter has passed. This written notice shall specify the effective date of termination
of this Task Order. If this Task Order is terminated under this clause,then the parties shall not be
relieved of their respective duties and obligations under this Task Order until the effective date of
termination has passed.
Increases or decreases in the level of contractual funding made through this task order change order
letter process during the initial,or renewal,term of this Task Order may only be made under the
following circumstances:
F. If necessary to fully utilize appropriations of the state of Colorado and/or non-appropriated
federal grant awards;
G. Adjustments to reflect current year expenditures;
H. Supplemental appropriations,or non-appropriated federal funding changes resulting in an
increase or decrease in the amounts originally budgeted and available for the purposes of
this Task Order;
I. Closure of programs and/or termination of related contracts or task orders;
J. Delay or difficulty in implementing new programs or services; and,
K. Other special circumstances as deemed appropriate by the State.
5. The State may renew this Task Order through a"Task Order Renewal Letter",a sample of which is incorporated
herein by this reference,made a part hereof, and attached hereto as"Attachment B". To be effective,the Task
Order Renewal Letter must be: signed by the State and the Contractor;and,approved by the State Controller or an
authorized designee thereof. Additionally,the Task Order Renewal Letter shall include the following
information:
A. Identification of this Task Order by its contract routing number and affected paragraph
number(s);
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B. The type(s)of service(s)or program(s), if any, increased or decreased and the new level of
each service or program for the renewal term;
C. The amount of the increase or decrease, if any, in the level of funding for each service or
program and the new total financial obligation;
D. The intended effective date of the renewal;and,
E. A provision stating that the Task Order Renewal Letter shall not be valid until approved by
the State Controller or such assistant as he may designate.
Upon proper execution and approval,the Task Order Renewal Letter shall become an amendment to
this Task Order. Except for the General and Special Provisions of the Master Contract, the Task
Order Renewal Letter shall supersede this Task Order in the event of a conflict between the two. It
is expressly understood and agreed to by the parties that the task order renewal letter process may be
used only to: renew this Task Order; increase or decrease levels of funding related to that renewal;
make corresponding adjustments to service or program levels, and,adjust any related budget line
items. Any other changes to this Task Order,other than those authorized by the task order change
order letter process described above, shall be made by a formal amendment to this Task Order
executed in accordance with the Fiscal Rules of the state of Colorado.
If the Contractor agrees to and accepts the proposed renewal term, then the Contractor shall execute
and return the Task Order Renewal Letter to the State by the date indicated in the Task Order
Renewal Letter. If the Contractor does not agree to and accept the proposed renewal term,or fails
to timely return the partially executed Task Order Renewal Letter by the date indicated in the Task
Order Renewal Letter,then the State may,upon written notice to the Contractor,terminate this Task
Order twenty(20)calendar days after the return date indicated in the Task Order Renewal Letter has
passed. This written notice shall specify the effective date of termination of this Task Order. If the
Task Order is terminated under this clause,then the parties shall not be relieved of their respective
duties and obligations under this Task Order until the effective date of termination has passed.
D. PAYMENT MECHANISM. Payments under this Task Order shall be made either through the State's
Electronic Fund Transfer system or,upon the Contractor's monthly submission of duplicate invoices
requesting reimbursement for those services provided in the previous month.
E. ATTACHMENTS. All attachments are incorporated herein by this reference and made a part hereof as if
fully set forth herein. In the event of any conflict or inconsistency between the terms of this Task Order and those of
any attachment hereto, the terms and conditions of this Task Order shall control.
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IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day first above written.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS STATE OF COLORADO
OF WELD COUNTY Bill Owens,Governor
(a political subdivision of the state of C lorado)
By: /li By:
Nam : r For the xecutive Director
Title: Chair Color.do Department of
FEIN: 84-6000-813 Public Health and Environment
ATTEST: PROGRAM APPROVAL:
(Seal
,1861 _O�_�S
By: T�! c`yrs � By:
retwrativeowaaak ��. ,�'j-�v �;`: chleig er,Fisc 1 Officer
Deputy Clerk to the •�`��
APPROVALS:
DEPARTMENT OF LAW DEPARTMENT OF PERSONNEL
OFFICE OF THE ATTORNEY GENERAL OFFICE OF THE STATE CONTROLLER
Ken Salazar,Attorney General Arthur L. Barnhart,State Controller
By:
(..- 7/ "
By: L-L--- klil-h+E_al( C.VICY�
WELD COUNTY DEPARTMENT OF
PUBLIC HEALTH AND ENVIRONMENT
BY:WV\D` U\, ft"
Mark E. Wallace, MD, MPH-Director
Attachment A
[Date] Sample Task Order Change Order Letter
State Fiscal Year 200-2001,Task Order Change Order Letter Number**,Contract Routing Number**-*****
Pursuant to Part LI of the Master Contract with contract routing number**-*****and paragraph** of the Task
Order with contract routing number**-*****and contract encumbrance number***********,(as amended by
Task Order Renewal Letter**,contract routing number**-*****,and/or Task Order Change Order Letter**,
contract routing number**-*****, if any),hereinafter referred to as the "Original Task Order"(a copy of which is
attached hereto and by this reference incorporated herein and made a part hereof)between the State of Colorado,
,Department of PuiblicHealth and Environment and Contractor's Legal Name,for the term from********* **,
****,through********* **,****,the parties agree that the maximum amount payable by the State for the eligible
services referenced in paragraph**of the Original Task Order is increased/decreased by dollar amount
DOLLARS,($*.**)for a new total financial obligation of the State of Dollar amount DOLLARS,( *). The
revised Scope of Work,which is attached hereto as"Attachment 1", and the revised budget,which is attached
hereto as "Attachment 2",are incorporated herein by this reference and made a part hereof. The first sentence in
paragraph**of the Original Task Order is hereby modified accordingly. All other terms and conditions of the
Original Task Order are hereby reaffirmed. This amendment to the Original Task Order is intended to be effective
as of********* **,****, However, in no event shall this amendment be deemed valid until it shall have been
approved by the State_Controller or such assistant as he may designate.
Please sign, date, and return all**originals of this Task Order Change Order Letter by***********,****,to the
attention of: Lisa Ellis,Colorado Department of Public Health and Environment,4300 Cherry Creek Drive
South,Denver,Colorado 80246,Mail Code: DCEED-A3. One original of this Task Order Change Order Letter
will be returned to you when fully approved.
Contractor's Legal Name STATE OF COLORADO
(legal type of entity) Bill Owens,Governor
By: By:
For the Executive Director
Print Name: DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
Title:
FEIN:
APPROVALS:
FOR THE STATE CONTROLLER PROGRAM:
Arthur L.Barnhart,State Controller
By: By:
Eric Schleiger
Attachment B
[Date] Sample Task Order Renewal Letter
State Fiscal Year 19**-**, Task Order Renewal Letter Number**, Contract Routing Number*******
Pursuant to Part E5,of the Master Contract with contract routing number*******and paragraph** of the Task Order with
contract routing number**-*****and contract encumbrance number***********,(as amended by Task Order Change
Order Letter**,contract routing number**-*****, and/or Task Order Renewal Letter**, contract routing number**-*****,
if any),hereinafter referred to as the"Original Task Order"(a copy of which is attached hereto and by this reference
incorporated herein and made a part hereof)between the State of Colorado,Department of Public Health and Environment
and Contractor's Legal Name,for the renewal term from********* **,****,through********* **.****,the parties
agree that the maximum amount payable by the State for the eligible services referenced in paragraph** of the Original Task
Order is increased/decreased by dollar amount DOLLARS,(S*.**)for a new total financial obligation of the State of dollar
amount DOLLARS,(S*.**). The Scope of Work,which is attached hereto as"Attachment 1",and the budget,which is
attached hereto as"Attachment 2",are incorporated herein by this reference and made a part hereof. The first sentence in
paragraph**of the Original Task Order is hereby modified accordingly. All other terms and conditions of the Original Task
Order are hereby reaffirmed. This amendment to the Original Task Order is intended to be effective as of***********
****. However,in no event shall this amendment be deemed valid until ittshall have beep approved by the State Controller or
such assistant as hemay designate.
Please sign, date,and return all**originals of this Task Order Renewal Letter by********* **.****,to the attention of:
************************,Colorado Department of Public Health and Environment,4300 Cherry Creek Drive
South,Denver,Colorado 80246,Mail Code: *****-**. One original of this Task Order Letter will be returned to you when
fully approved.
Contractor's Legal Name STATE OF COLORADO
(legal type of entity) Bill Owens,Governor
By: By:
For the Executive Director
Print Name: DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
Title:
FEIN:
APPROVALS:
FOR THE STATE CONTROLLER: PROGRAM:
Arthur L.Barnhart,State Controller
By: By:
STATE OF COLORADO
Bill Owens,Governor oc•cocoa
Jane E.Norton,Executive Director
Dedicated to protecting and improving the health and environment of the people of Colorado ,",e o
:114300 Cherry Creek Dr.S. Laboratory and Radiation Services Division * °v7 *
Denver,Colorado 80246-1530 8100 Lowry Blvd. 876+�*
Phone(303)692-2000 Denver CO 80220-6928
Located in Glendale,Colorado (303)692-3090 Colorado Department
of Public Health
http://www.cdphestate.co.us and Environment
February 19, 2001
Dear Contractor,
Enclosed please find your fully approved Contract with the Colorado Department
of Public Health and Environment, Disease Control and Environmental
Epidemiology Division. Please keep this original document for your records.
If you have any questions or require further information, please feel free to contact
me.
cerely,
Lisa Ellis
Contract Administrator
Disease Control & Environmental Epidemiology
Phone:(303)692-2682
Fax:(303)782-5393
e-mail:lisa.ellis@state.co.us
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