HomeMy WebLinkAbout20000498.tiff RESOLUTION
RE: APPROVE TASK ORDER FOR HIV INTERVENTION PROGRAM AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order for the HIV Intervention
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
February 1, 2000, and ending December 31, 2000, with further terms and conditions being as
stated in said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order for the HIV Intervention Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of March, A.D., 2000, nunc pro tunc February 1, 2000.
BOARD OF COUNTY COMMISSIONERS
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WELD COUNTY, COLORADO
ATTEST: 1 Ii�GS'. La EXCUSED DAE OF SIGNING (AYE1
► ft i .arbara J. meyer, Chair
Weld County Clerk to the ;'ar.
1861 ,err ?)
l\�\1 . J. le r� em? �.Gl*
Deputy Clerk to the Boa • etc\ ✓ C SkD DATE OF SIGNING (AYE)
�� - Gorge E. Baxter
APPROVED AS TO FORM: _
Da . all
County Attorney, ! EXCUSED _
Glenn Vaad
/�n 2000-0498
/`"` • L- HL0027
COLORADO
MEMORANDUM
TO: Barbara J. Kirkmeyer, Chair, Board of County Commissioners
iris 1
FROM: Pat Persichino, Interim Director, Department of Public Health and.
Environment
SUBJECT: HIV Intervention Task Order
DATE: February 28, 2000
Enclosed for Board review and approval is the HIV Intervention Task Order to become part of
the five-year master contract between the Colorado Department of Public Health and
Environment and Weld County.
This task order is for the provision of HIV education and prevention services to both individuals
and to groups, and also to provide public information services. For these services, Weld County
will receive an amount not to exceed $14,707 for the time period February 1, 2000 through
December 31, 2000.
Health Department staff recommend your approval of this task order.
Enc.
2000-0498
Ncc)(
Department or Agency Name
COLORADO DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT
Department or Agency Number
FHA
Contract Routing Number
00-00151
TASK ORDER
THIS TASK ORDER is made this 21st of January, 2000,by and between:the State of Colorado, for the use and
benefit of the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or
principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as
"the State"; and,the BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY (a political subdivision
of the state of Colorado),whose address or principal place of business is 915 10th Street,3rd Floor,Greeley,
Colorado 80631, for the use and benefit of the Weld County Department of Public Health and Environment,
whose address or principal place of business is 1555 North 17th Avenue,Greeley,Colorado 80631, hereinafter
referred to as "the Contractor".
WHEREAS, section 29-1-201, 8 C.R.S. as amended, encourages governments to make the most efficient and
effective use of their powers and responsibilities by cooperating and contracting with each other to the fullest extent
possible to provide any function, service, or facility lawfully authorized to each of the cooperating or contracting
entities, and to this end all State contracts with its political subdivisions are exempt from the State's personnel rules
and the State procurement code;
WHEREAS,the State has formulated a comprehensive State plan,with associated budgets,relative to the State's
programs and services which allocates funds to local health agencies in order to provide certain purchased services
to the people of Colorado;
WHEREAS, such funding is to be allocated through task order contracts with local health agencies;
WHEREAS,as to the State, authority exists in the Law and Funds have been budgeted, appropriated, and otherwise
made available,and a sufficient uncommitted balance thereof remains available for subsequent encumbering and
payment in Fund Number(s) 100,Organizational Unit Code(s)3877 Appropriation Code(s)377, Program Code(s)
9012, and Object Code(s) 5420 under Master Contract Routing Number 00 FAA 00008 and Contract Encumbrance
Number PO FHA EPI0000151;
WHEREAS,pursuant to 25-4-1401, 8 C.R.S., as amended,the general assembly declares that infection with
human immunodeficiency virus(HIV),the virus which causes acquired immune deficiency syndrome(AIDS). is an
infectious and communicable disease that endangers the population of this state;
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o?a7r) -C �
WHEREAS,pursuant to 25-4-1405, 8 C.R.S., as amended, it is the duty of state to investigate sources of HIV
infection and to use every proper means to prevent the spread of the disease;
WHEREAS,pursuant to 25-4-1405, 8 C.R.S.,as amended, it is the duty of state, as part of disease control efforts,
to provide public information and risk-reduction education,to conduct health information programs to inform the
general public of the medical and psychosocial aspects of HIV infection, including updated information on how
infection is transmitted and can be prevented,and the necessity for testing;
WHEREAS, pursuant to the Catalog of Federal Domestic Assistance(CFDA)Number 93.940,the State has been
awarded monies by the U.S. Department of Health and Human Services, Centers for Disease Control and Prevention
(CDC)for Human Acquired Immunodeficiency Syndrome(AIDS)prevention by means of intervention education;
WHEREAS, as of the made date of this Contract,the State has a currently valid Group II purchasing delegation
agreement with the Division of Purchasing within the Colorado Department of Personnel;
WHEREAS,the Contractor was selected by the State in accordance with the applicable provisions of the Colorado
Procurement Code as the lowest responsive and responsible bidder pursuant to Request for Proposals(RFP) number
RO-SET0001 to provide HIV intervention services in rural communities;
WHEREAS, all required approvals,clearances,and coordination have been accomplished from and with all
appropriate agencies.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below,the parties hereto
agree as follows:
A. PERIOD OF PERFORMANCE AND CONTRACT TERMINATION. The effective date of this Task
Order is February I,2000,or on the date this Task Order is approved by the State Controller,whichever is
later. The term of this Task Order shall commence on February 1,2000, and continue through and
including December 31,2000,unless sooner terminated by the parties pursuant to the terms and conditions
of the Master Contract. The total term of this Task Order., including any extensions or renewals hereof;
may not exceed three(3)years.
B. GENERAL STANDARDS. The subject matter of this Contract concerns the prevention of contracting
and transmitting HIV infection in Rural Communities. The Contractor has been selected to perform I IIV
intervention services in accordance with RFP number RO-SET0001 and the Contractor's response to htat
RFP, as modified by this Contract. The RFP is incorporated herein by this reference, made a part hereof,
and attached hereto as"Attachment A". The Contractor's Response to the RFP is incorporated herein by
this reference, made a part hereof, and attached hereto as"Attachment B".
Page 2 of 5
C_. MODIFICATIONS TO THE PROPOSAL.
1. Based upon recommendations of the review panel and discussions with the Contractor, the
Contractor shall provide the following services:
• Provide Public Information to the general population of Weld County, Colorado.
• Provide Group Level Intervention to Community groups, Hispanic groups, Junior High
school students, agencies serving youth, Gay, Lesbian, Bisexual, and Transgenered. Men
who Have Sex with Men,and Injection Drug Users who reside in Weld County,
Colorado.
• Provide Individual Level Intervention Outreach to Latino,Gay, Lesbian, Bisexual, and
Transgenered, Men who Have Sex with Men, and Injection Drug Users who reside in
Weld County, Colorado.
D. DUTIES AND OBLIGATIONS OF THE CONTRACTOR.
1. Prior to purchase or production,the Contractor shall submit all proposed printed materials to the
State, via the Project Officer,for approval by the State Material Review Panel.
2. The Contractor shall maintain internal medical and administrative records(including, but not
limited to, labslips and counseling session notes) in a manner which ensures the confidentiality
and security of those records in accordance with all applicable statutes including, but not limited
to, 25-1-107 C.R.S. et seq(Named reporting of certain diseases and conditions—access to medical
records—confidentiality of reports and records), 18-4-412 C.R.S.el seq(medical records) and 25-
4-1404 C.R.S., (HIV Infection and Acquired Immune Deficiency Syndrome- Use of Reports).
3. The Contractor shall perform intervention services in accordance with"Definitions for HIV
Prevention Interventions and Standards of Practice,"as approved on May 24, 1999 by the Core
Planning Group of Coloradans Working Together: Preventing HIV/AIDS, a copy of which was
supplied to the Contractor with the REP.
4. The Contractor shall provide to the State four(4)narrative progress reports which are due within
five(5)business days after the end of the period. These reports shall describe and evaluate the
interventions conducted. March,June, September, and December billings will not he reimbursed
until such time as delinquent progress reports have been received. Reports shall be submitted to
the State to the attention of Clarence White,4300 Cherry Creek Drive South, DCEED-A3,
Denver,Colorado, 80246. Time frames to be addressed are as follows:
Progress Period Due Date
January-March,2000 April 7, 2000
April-June,2000 July 10, 2000
July-September, 2000 October 6,2000
October-December,2000 January 8,2001
5. The Contractor shall use data collection forms to be provided by the State.
Page 3 of 5
6. The Contractor shall develop and maintain referral agreements with agencies providing other
HIV intervention services, including but not limited to,mental health, substance abuse prevention
and treatment, family planning,clinical,and other services that support behavior change.
7. The Contractor shall participate in State sponsored contractor meetings and trainings and the
District Collaboration.
8. The Contractor shall participate in quarterly program and intervention observation site visits with
the assigned State project officer.
E. COMPENSATION.
I. The State shall, in consideration of those services satisfactorily and timely performed by the
Contractor under this Contract, cause to be paid to the Contractor a sum not to exceed
FOURTEEN THOUSAND SEVEN HUNDRED SEVEN DOLLARS(14,707.00) for the initial
term of this Contract. Of the total financial obligation of the State referenced above,one hundred
percent is identified as attributable to a funding source of the United States government.
2. The State shall reimburse the Contractor for expenditures in accordance with the budget below.
The Contractor's transfer of funds from one line item to another must have prior,written approval
of the State:
Individual Level Intervention Group Level Intervention
Personnel/Fringe $2,097.00 Personnel/Fringe $4.500.00
Travel $ 132.00 Travel $ 400.00
Supplies $ 50.00 Supplies $ 100.00
Contractual $ 400.00 Contractual $ 300.00
Other $ 50.00 Other $ 150.00
Indirect $ 260.00 Indirect $ 518.00
$2,989.00 $5,968.00
Public Information TOTALS:
Personnel/Fringe $4,300.00 Individual Level Intervention $2,989.00
Travel $ 400.00 Group Level Intervention $5,968.00
Supplies $ 250.00 Public Information $5 750.00
Contractual $ 100.00 GRAND TOTAL: $14,707.00
Other $ 200.00
Indirect $ 500.00
$5,750.00
Page 4 of 5
F. PAYMENT MECHANISM.
To receive compensation under this Contract,the Contractor shall submit a signed monthly
billing statement,an example of which is incorporated herein by reference, made a part hereof,
and attached hereto as"Attachment C",within sixty(60)calendar days of the end of the billing
period for which services were rendered. Billing statements shall: reference this Contract by its
contract number,which number is located on page one of this document; state the applicable
performance dales,the names of payees;a brief description of the services performed during the
relevant performance dates;expenditures incurred; and,the total reimbursement requested.
Reimbursement during the initial,and any renewal term of this Contract shall be conditioned upon
affirmation by the State that all services were rendered by the Contractor in accordance with the
terms of this Contract. Billing statements shall be sent to: Colorado Department of Public
Health and Environment, 4300 Cherry Creek Drive South, DCEED-HIV-A3, Denver,CO
80246.
C. ATTACHMENTS. All attachments are incorporated herein by this reference and made a part hereof as if
fully set forth herein. In the event of any conflict or inconsistency between the terms of this Task Order
and those of any attachment hereto,the terms and conditions of this Task Order shall control.
IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day first above written.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS STATE OF COLORADO
OF WELD COUNTY Bill Owens.Governor
(a political subdivision of the state of Colorado)
By: h //�/�/'',� By: •IJ C2
Nam : Barbara J. Kirkmeye9 F r the Exec t ' 'rector
Title: Chair (03/01/2000) Department of Public
FEIN: 84-6000813 Health and Environment
ATTEST t % PROGRAM APPROVAL:
(Seal) i / •'' ;1'�
'-setOp�,''
By: f.�• e By:
. Ko ski,Jr.
Q41IIIfj{XR�t,XR85X�C • r'3' � .,
amiontesexteow
Deputy Clerk to the
APPROVALS:
OFFICE OF THE ATTORNEY GENERAL OFFICE OF THE STATE CONTROLLER
Ken Salazar,Attoruf y General Arthur L. Barnhart,State Controller
•
By: By: ( V 1.61 (A a .�:
Page 5 of 5
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