The URL can be used to link to this page

Browse Search

Home My WebLink About20001554 RESOLUTION RE: APPROVE AMENDMENTS TO BYLAWS FOR FAIR BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board of County Commissioners of Weld County, Colorado, has been presented with Amendments to the Bylaws for the Weld County Fair Board, with terms and conditions being as stated in said amended bylaws, and WHEREAS, after review, the Board deems it advisable to approve said amended bylaws, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Amendments to the Bylaws for the Weld County Fair Board, be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of June, A.D., 2000. BOARD OF COUNTY COMMISSIONERS W .D COUNTY, COLSRADO ATTEST:L /�0 � ;w ��%. .� , / • t�.�. i�fla -•.� =arbara J. Kirkme -r, Chair/ Weld County Clerk to t V' Y ' 4 k EXCUSED M. J. G ile, Pro-Tem i BY: 1..641 i.� J '� � r Deputy Clerk to the Boar~ J eorge . Baxter AP O D AST • DaeK. Ha ll ounty•Att vy EXCUSED Glenn Vaad 2000-1554 C'C ,' S e-/' EX0003 WELD COUNTY FAIR BOARD BY-LAWS Article I NAME: The Board shall be called the "Weld County Fair Board" in conformance with the resolution creating the Board adopted by the Board of County Commissioners of Weld County, Colorado, on March 4, 1970, as modified by resolution dated March 6, 1974, and as may be modified or amended by future resolutions of the Board of County Commissioners. Article El OBJECTIVES: To assume leadership and conduct the operations of the Weld Count) Fair (hereinafter"the Fair"), as follows: * Be accountable to the Board of Commissioners of Weld County (hereinafter"the Commissioners"). * Set and implement policies related to the Fair. * Establish appropriate rules and regulations consistent with 4-H and FFA rules and regulations for the operation of the Fair. * Identify and secure all sources of revenue necessary to conduct the Fair and be accountable to such sources. * Authorize and sign all checks related to Fair activities. * Make arrangements for non-4-H and FFA events and other non- educational aspects of the Fair. * Conduct the Fair with the assistance of the Weld County Office of Colorado State Cooperative Extension (hereinafter"Extension") according to the rules and regulations established by the Fair Board. Article III MEMBERS: The volunteer members of the Weld County Fair Board, appointed by the Commissioners, shall number twenty-one (21), shall serve without compensation and at the pleasure of the Commissioners and shall represent all of the geographic areas of Weld County. Of the twenty-one (21) Fair Board members, one (1) shall be a representative of the Cache-la- Poudre FFA District and one (1) shall be a representative from the 4-H Youth Executive Council. Page 1 of 4 Pages 2000-1554 A. Term: Each member shall be appointed to fill a three (3) year term, with durations staggered so that the terms of seven (7) members will come due for appointment or reappointment prior to the Fair Board's annual meeting in November of each year. Board members may serve no more than two (2) consecutive three year terms. B. Vacancies: The Fair Board shall recommend to the Board of County Commissioners nominees for replacement of any vacancies which occur. A person appointed to fulfill an incomplete term of a Fair Board member shall be considered eligible to serve for two three (3)-year terms when the assumed term has been completed. C. Appointment: A committee of current Fair Board members selected by the President shall nominate responsible residents of Weld County to the Board of County Commissioners for appointment to the Fair Board. Nominations shall be delivered to the Board of County Commissioners on or before September 1st of each year. Article IV OFFICERS: The four(4) elected officers shall include: President, Vice President, Secretary, and Treasurer. A. Duties: The President shall preside over all regularly scheduled and special meetings of the Fair Board. He may call special meetings of the Fair Board, upon twenty-four (24) hours not ice to all members, at times he feels it is necessary in order to properly conduct the business of the Fair. The President, in cooperation with the Extension advisor, will establish the agendas for the monthly meetings. The Vice President shall act in place of the President in the absence of the President. He shall be responsible for coordinating all of the Fair's committees, both standing and otherwise (except the nominating committee). He shall serve as an ex-officio member of said committees. The Secretary shall keep a record of all transactions of the Fair Board, including regular and special meetings, and see that they are properly recorded and distributed. The Secretary will also relay incoming communications to the Fair Board and complete Page 2 of 4 Pages outgoing correspondence as directed by the Fair Board. The Treasurer shall keep a record of all monies, countersign al] checks with the President, see that all bills are paid and monies owed collected, present an annual financial report to the Fair Board and the Commissioners, and have the financial statement audited each year by county auditors. Executive Committee: The four(4) elected officers shall comprise an Executive Committee and shall have the authority to. (a) act upon any emergency situation that may require immediate action when it is impossible to assemble a quorum of the Fair Board; and (b) to process administrative matters for presentation to the Fair Board at its regular or special meetings. The immediate past-president may serve as an ex-officio member of the Executive Committee for one year after the end of his term as President, ev cn if his term as a member of the Fair Board has ended. B. Terms: Terms for Fair Board officers are one year. C. Elections: A nominating committee of Fair Board members appointed by the President shall nominate a slate of officers by the September meeting. Officers shall be elected by the Board at the October meeting and installed at the annual meeting held in November of each year. Article V MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each month throughout the year. Members shall be notified of changes in meeting dates due to holidays and facilities scheduling conflicts. Special meetings may be scheduled by the President upon twenty-four (24)hours notice to all members. Article VI PARLIAMENTARY All meetings of the Fair Board shall be conducted according to Robert's AUTHORITY: Rules of Order,Newly Revised. Article IX AMENDMENTS These by-laws may be altered, amended, or replaced in whole or in part OF BY-LAWS: by a two-thirds (2 ) vote of the Fair Board membership present at any Page 3 of 4 Pages regular meeting when a quorum is present and upon approval by the Commissioners. Such alterations, amendments, or replacements nmst lirst be presented to the Fair Board membership at a regular meeting being at least thirty (30) days prior to the regular meeting when the vote is taken. Article X QUORUM: A quorum of the Fair Board shall consist of eleven (11) members. Revised: July 26, 2000. Page 4 of 4 Pages a rat TO: Board of Weld County Commissioners FROM: Bruce T. Barker, Weld County Attorney ipDATE: June 12, 2000 COLORADO SUBJECT: Weld County Fair Board Bylaws Attached is a draft of revised Bylaws for the Weld County Fair Board. The highlighted (grey areas are changes approved by the Fair Board. Also attached is a copy of an e-mail message I received from Sandra Meier. If these changes are acceptable, I will place the amended Bylaws on die f 3oard' agenda for approval. Changes 2K Set Work Session George Baxter [� / Mike Geile 17. Dale Hall Barb Kirkmeyer Glenn Vaad Attachments Brnce T. balker Weld County Attorney pc: Sandra Meier Jim Smith M:\W PFILES\MEMO\BOCC\Frbyl3.wpd From: Sandra Meier To: Barker, BRUCE Date: 6/8/00 10:43am Subject: Coke vs Pepsi Bruce Per our meeting you were going to reference your notes and let me know if Fair Board,or the 4-H youth, are under any obligation to purchase from one specific vendor. Could you please forward that information ASAP. The groups who were awarded the concession venues need to begin their contracting process. Additionally, per Mike Geil and the Fair Board's decision Mon. evening, please begin the process of 1) changing the application/appointment dates, 2)addinq the outgoing president to the Ex. Committee, 3)providing for the outgoing president to remain on the Ex. Comm. , even if they are completing the 3rd yar of their term. All issues were voted on and approved by the board. If you need anything further, please contact me. I will be in touch about ' he other issues we discussed as I receive the necessary information. Thank you. CC: Karre, Carol WELD COUNTY FAIR BOARD BY-LAWS Article I NAME: The Board shall be called the 'Weld County Fair Board' in conformance with the resolution creating the Board adopted by the Board of County Commissioners of Weld County.. Colorado, on March 4, 1970, as modified by resolution dated March 6, 1974, and as may be modified or amended by future resolutions of the Board of County Commissioners. Article II OBJECTIVES: To assume leadership and conduct the operations of the Weld County I air (hereinafter "the Fair"). as follows: * Be accountable to the Board of Commissioners of Weld County (hereinafter"the Commissioners"). * Set and implement policies related to the Fair. * Establish appropriate rules and regulations consistent with 4-H and FFA rules and regulations for the operation of the Fair. * Identify and secure all sources of revenue necessary to conduct the Fair and be accountable to such sources. * Authorize and sign all checks related to Fair activities. * Make arrangements for non-4-H and FFA events and other non- educational aspects of the Fair. * Conduct the Fair with the assistance of the Weld County Office of Colorado State Cooperative Extension (hereinafter "Extension"i according to the rules and regulations established by the Fair Board. Article III MEMBERS: The volunteer members of the Weld County Fair Board, appointed by the Commissioners, shall number twenty-one (21), shall serve without compensation and at the pleasure of the Commissioners and shall represent all of the geographic areas of Weld County. Of the twenty-one (21) Fair Board members, one(1) shall be a representative of the Cache-la- Poudre FFA District and one (1) shall be a representative from the 4-II Youth Executive Council. A. Term: Each member shall be appointed to fill a three(3) year term, Page 1 of 4 Pages with durations staggered so that the terms of seven (7) members will come due for appointment or reappointment prior to the Fair Board's annual meeting in November of each year. Board members may serve no more than two (2) consecutive three-year terms. B. Vacancies: The Fair Board shall recommend to the Board of County Commissioners nominees for replacement of any vacancies which occur. A person appointed to fulfill an incomplete term of a Fair Board member shall be considered eligible to serve for two three (3)-year terms when the assumed term has been completed C. Appointment: A committee of current Fair Board members selected by the President shall nominate responsible residents of Weld County to the Board of County Commissioners for appointment to the Fair Board. Nominations shall be delivered to the Board of County Commissioners on or before OLterber September 1" of each year. Article IV OFFICERS: The four (4) elected officers shall include: President, Vice President, Secretary, and Treasurer. A. Duties: The President shall preside over all regularly scheduled and special meetings of the Fair Board. He may call special meetings of the Fair Board, upon twenty-four (24) hours notice to all members, at times he feels it is necessary in order to properly conduct the business of the Fair. The President, in cooperation with the Extension advisor, will establish the agendas for the monthly meetings. The Vice President shall act in place of the President in the absence of the President. He shall be responsible for coordinating all of the Fair's committees, both standing and otherwise (except the nominating committee). He shall serve as an ex-officio member of said committees. The Secretary shall keep a record of all transactions of the Fair Board, including regular and special meetings, and see that the are properly recorded and distributed. The Secretary will also rela\ incoming communications to the Fair Board and complete outgoing correspondence as directed by the Fair Board. Page 2 of 4 Pages The Treasurer shall keep a record of all monies, countersign all checks with the President., see that all bills are paid and monies owed collected, present an annual financial report to the Fair Board and the Commissioners, and have the financial statement audited each year by county auditors. Executive Committee: The four (4) elected officers shall comprise an Executive Committee and shall have the authority to: (a) act upon any emergency situation that may require immediate action when it is impossible to assemble a quorum of the Fair Board; and (b) to process administrative matters for presentation to the Fair Board at its regular or special meetings. The immediate past-president may serve as an ex-officio-member of the Executive Committee for one year after the end of his term as President, even if his term as a member of the Fair Board has ended. B. Terms: Terms for Fair Board officers are one year. C. Elections: A nominating committee of Fair Board members appointed by the President shall nominate a slate of officers by I he September meeting. Officers shall be elected by the Board at the October meeting and installed at the annual meeting held in November of each year. Article V MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each month throughout the year. Members shall be notified of changes in meeting dates due to holidays and facilities scheduling conflicts. Special meetings may be scheduled by the President upon twenty-four (24) hours notice to all members. Article VI PARLIAMENTARY All meetings of the Fair Board shall be conducted according to Robert's AUTHORITY: Rules of Order,Newly Revised. Article IX AMENDMENTS These by-laws may be altered, amended, or replaced in whole or in part OF BY-LAWS: by a two-thirds (2/a) vote of the Fair Board membership present at any regular meeting when a quorum is present and upon approval by the Commissioners. Such alterations, amendments, or replacements must first Page 3 of 4 Pages be presented to the Fair Board membership at a regular meeting being at least thirty (30) days prior to the regular meeting when the vote is taken Article X QUORUM: A quorum of the Fair Board shall consist of eleven (11) members. Revised: July, 2000. M:\W PFILEiS\BYLA W SWairbyl3.wpd Page 4 of 4 Pages Hello