HomeMy WebLinkAbout20002181.tiff i 'llW YEL c 1 L /
YEAR 2000 YEAR 2001 YEAR 2002 YEAR 2003 YEAR20154 ..
NEW CONST $286,600.00 $480,090.00 $888,731.00 $993,876.00'-',,y1,";'1,1..":096„:19603,99
OVERLAY $563,854.00 $493273.00 $698,531.00 $454,86800 ,6�5$,S�8.a0
STRUCTURAL OVERLAY $29,000.00 $69,478.00 $505,188.00 $410,693.00 -.�5 µ
REHAB $141,165.00 $0.00 $0.00 $291005.00
SPECIAL $79,204.00 $143200.00 $119,810.00 $197,805x0
SAFETY $307,113.00 $59075800 $513,900.00 $383,800.00 ,ti>
MISC.CONST.SUPPLIES $51,500.00 $53,045.00 $54,838.35 $5827544 ; :30.$93.79
YEAR 2000 YEAR 2001 YEAR 2002 YEAR 2003 Yet
CHIP SEAL $0.00 $0.00 $0.00 $0.00 J �`�u
SAND SEAL $50,000.00 $50,000.00 $50,000.00 $51,00000' +->laLAraw
SLURRY SEAL $838,379.00 $900,000.00 $918,000.00 $936,360.00 $I6tOh730
TESTING $33.034.00 $34,685.70 $38,419.99 $3824098 , 1°,44,61,1610$
MILLING $80,000.00 $81,800.00 $63,65493 $85$6362 '=$87'0(143
EQUIPMENT RENTAL $80,000.00 $120,000.00 $90,000.00 $50,00000 1
TREE REMOVAL $100,000.00 $100000.00 $100,000.00 $100,00000 i 5lgQ.000'59
CRACKFILL $100,885.00 $102,698.70 $104,752.87 $106,84773 i'9105;934.88
STABILIZATION $24,000.00 $24,720.00 $25,461.80 $26,225.45 527,81221'
SAFETY $83,000.00 $90000.00 $185,000.00 $350,00000t:,..f.141390,0100
BRIDGE MAIN(. $262,500.00 $275,82500 $289,40625 $303,87656 • x'$51907,�0a2,�0,�
SPECIAL PROJECTS(CONTRACT SERVICES) $20,000.00 $70,000.00 $100,000.00 $100,000.00 t e.'24 ,00.6
NEW CONST.ROW $100,000.00 $330,000.00 $150000.00 $100,000.00 / ''610b00000
NEW CONST.(Contract Services) $0.00 $375,000.00 $510000.00 $100,00000 x`$100 3.00
PROFESSIONAL SERVICES $22D,0001J0 $145000.00 $110,000.00 $75,000.00 '',I "';'Ir 575fl11D
BRIDGE GRANT MATCH $337.540.00 $0.00 $0.00
r't teeth_ .. . YEAR 2000 YEAR 2001 YEAR 2002 ' YEAR2003 " , YEAR 2004
TOTAL $1,458,436.00 $1,839,842.00 $2,580,796.35 $2,788,150.44 $2240389.70
YEAR 2000 YEAR 2001 YEAR 2002 -ITEMIZE'S" , YEAR 2004
TOTAL $1,857,000.00 $2,879.529.40 $2,732,694.51 $2,443,114.34 $2,173,858.05
TOTAL PROGRAM YEAR 2000 YEAR 2001 YEAR 2002 YEAR 2093 YFM1004 r:
TOTAL $3,315,436.00 $4,519,371.40 $5,313,490.86 $5231264.78 $4.414247.75
CONSTRUCTION SUPPLIES PROGRAM CONTRACT SERVICES PROGRAM
et p
$300000000 ^ 'es L' $3,000.00000 Ye ma
g pi \00 49 . EEEft
VV \.1• 00 y/)• 00 `,7i
4500.000 00 { \J $500,00000 _-
SO OD 9300
YEAR 2000 YEAR 2001 YEAR 2002 YEAR 2003 YEAR 2004 YEAR=YEAR 2001 YEAR 2002 YEAR 2003 YEAR 2004
TOTAL PROGRAM BY YEAR
�� f r 43
1 Cs Wa R
$5,000,000.00 43
Is
$2,000,000.00
$2,000,000.00 i. nr'
$1,000,000.00 .? ` ;":
$0.00
YEAR 2000 YEAR 2001 YEAR 2002 YEAR 2003 YEAR 2004.
234
PAVING AIV
IlE1- 4 A St. III_ I'TA I I0N
PR0J I=GTS
Paving projects are primarily derived from the annual pavement testing program.
The results from the testing together with the PQI (Pavement Quality Index) ratings
from the pavement management system help establish scheduling for routine
overlays.
Criteria used for analysis is as follows:
1. Deflection analysis
2. Sub-grade type
3. Sub-grade moisture content
4. Existing base thickness
5. Current traffic volumes
Rehabilitation projects can be a total reconstruction, isolated areas of sub-grade
repair, structural overlays, or a combination of all three. The same criteria is used in
determining both rehabilitation and paving projects.
For rehabilitation projects, safety improvements will be added where needed.
235
Ft a ev4" > F 'f'"e
ROAD LOCATION MILES MILES ASPHALT ASPHALT ASPHALT TOTAL
DESIGN PAVE THICKNESS TONS COST LABIEQUIP.
COST
r"1'rw' N.7TH AVE AND 45 3 1.5 3,474 $66,004 $76,426
ei m"f'i n?a" .tg '°rx EVANSTON 0.5 2 1,155 $21,941 $25,405
�; CITY LIMITS TO 59 TH AVE 1.7 3 3937 $74805 $86618
.P.k'i ,�� ,# } a�"t�1' OLD PART OF SUBDIVISION 4.5 1.5 5211 $99 008 $114639
, 'a • ar r« � .?'' E.16TH TO HWY 34 0.2 3 463 $8,801 $10,190
HWY66 TO RD 22 4 2 6,176 $117,341 $135,868
HWY 85 AND 37 1 1.5 1,158 $22,001 $25,475
y:G_ + ' � -.,. "' '_r ,y°`, 41 AND 45 2 3 4,632 $83,374 $101,901
... ._...__ _„ TOTAL 16 26.206 $493.273 3676.622
2002 Maintenance Overlay
`:.t s s {+ 74 AND 78 2 3 4,632 $90,322 $101,901
* ^• ' y HWY 392 AND HWY 14 3 3 6,948 $135,482 $152,852
m T' y ' �` 15 TO 17 1 1.5 1,158 $22,580 $25,475
-, - 177O 21 2 3 4,632 $90,322 $101,901
gy - SH 21 TO 23 1 3.5 2,702 $52,688 $59,442
,,, r , - 23 TO HWY 65 1.5 1.5 1,737 $33,871 $38,213
F �F HWY 37 AND 88 2.5 4 8,996 $175,418 $197,908
r .a 4. iit
a" HWY 66 AND RD 34 2 2.5 3,860 $75,268 $84,918
' " i' 1 1.5 1,158 $22,580 $25,475
TOTAL. 44
1¢ 31.022 $688,531 5788.088
2008 Mal ltenanceOverlay
°'d 1 :%. ' .,� )+;k 41 AND45 2 3 4,632 $88,006 $101,901
N" 29.9. HWY 392 AND 70 1 3 2,316 $44,003 $50,951
`I, 'of)) 74 AND 70 2 2 3,088 $58,670. $67,934
'" ° 42 HWY 392 AND RD 74 4 3 9,264 $176,011 $203,803
a,.. _ „.,dir.ai- GREELEY AND 27 2 3 4,632 $88,006 $101,901
TOTAL 11 23.931 $454.696 $526,490
MILES PER YEAR
20
:r w+tCir ,i.,;trr.,,:..-
16
m YEAR 2001
9
,, •a — YEAR 2002
w - 0t
' ' w o YEAR 2003
I
6
74
0 i./ Lv.._.._:...e.. .- .m
xw.
236
06/26/2C
SUMMARYO_ itika + OJ CTS
t`r►YIc11 star
7pgc11ON bsn8to
2001R 'SUMMARY
ROAD LOCATION CONSTRUCT ASPHALT ASPHALT COST DESIGN
MILES THICKNESS TONS MILES
j 0 $01 0
.. . 35 • . , HWY 392 TO RD 74 0 4 0 $9,0001 3
TOTAL 0 0 $9,000 3
J 2002 REHAB SUMMARY
ROAD LOCATION CONSTRUCT ASPHALT ASPHALT COST DESIGN
MILES THICKNESS TONS MILES
0 0 0 $0 0
ME ' �' +"C ' etkAn"'P 4V. o- _ _. 4 .1....V Atii�)W..l: .': 4 t•FS`3f t 2 .. a'. ni,t,
J4'.4‘0511:4" '1 RD 394 TO HWY 85 0 4 0 $6,000 2
55 ! RD 74 TO AULT 0 4 0 $7,500 3.5
TOTAL 0 0 $13,500 5.5
2003 REHAB SUMMARY
ROAD LOCATION CONSTRUCT ASPHALT ASPHALT COST DESIGN
MILES THICKNESS TONS MILES
,, 36 .; ;e HWY 392 TO RD 74 3 4 13,857 $291,005 I 0
TOTAL 3 13,857 $291,005 0
I `2004RE$ABSUMMARY'=,
ROAD LOCATION CONSTRUCT ASPHALT ASPHALT COST DESIGN
MILES THICKNESS TONS MILES
4 35. RD 394 TO HWY 85 2 4 6,176 $135,868 2
35 • RD 74 TO AULT 3.5 4 14,381 $316,371 3.5
TOTAL 5.5 20556.36 $452,240 5.5
REHAB MILES PER YEAR
6r...- '
0 4 .
ILI
2 _ i `-
0 ' I
=2000 I 12001 ilitil 2002 =2003 ®2004
237
fl
8TRUCTIMALOVIRMAY
SUMMARY
MS
ROAD LOCATION MILES MLLES ASPHALT ASPHALT ASPHALT TOTAL TOTAL
DESIGN PAVE THICKNESS TONS COST LAWEQUIP. CONTRACT
MAT.COST COST
K.-.... •on R0 45 TO RD 47 1 fpT,..,�r 5��e,�y �,�..r3 860,y� $69 47pp8��1�,y _$92 638 ��yy�� • c3 ;,
+ tV el:i$.s E rck'7.G.i'.fi2k;e j E1. a,2 'ii .d . .l`+'Sl. _d1L��..a. .,„11,.I',,rtfl µ{f n } a
- ,.;r HWY66 AND 46 8 0 4 0 $0 $0 $3000 aget, "y ,Ti
.-e",
HWY 34 AND 62 0 0 4 0 $0 $0 $15000 itI,y,t � i >>
-.Le' N'; 74 AND HWY 392 25 0 4 0 $0 $0 $0 s. e1,•-7�rPIo:
i1-, T14: HWY 37 AND 68 2.5 syr r '.41..64. :41",
41 to 46 1 0 4 0 $0 $0 $3,000 o,F4 r ,,,.e.;,
TOTAL 1 %MQ $89.47$ $92.836 $21.000
LWC J
I25j'HAV. F ST.AND O ST. 1 4 3,088 $57,127 $77,198 $0 - •,/,';...,,2.'.,„'t
L'4,4:ti,,,, HWY 34 AND 54 2 4 9,238 $166,288 $230,956 $0 x . dyad�; ,,
"fits s 74 AND HWY 392 0 2.5 4 7,720 $138,956 $192,995 $0 -I":7-41:c-19$1 .✓�'* , .�
f' HWY 37 AND fib 0 25 4 7,730 $142,816 $192,995 SO n.Xa. s"Ii
`,f'Ta%c, HWY 34 AND 62 0 0 4 0 $0 $0 `r
.. RD 34 AND RD 38 I 2 0 4 1 0 $0 $0 $6,000
TOTAL 6 27.786 1505.16$ $694.144 $6,944
I— 2003
85 1 4 088_—.. $58670 $80286 $0 If c:
HWY 34 AND 62 0 2 4 6,176 $117,341 $160,572 $0 lL$
99 ,, HWY 66 AND 32 4 4 12,152 $234,682 $321,144 $0 v: T my�yk L
e $0 t XAC n r
a
e':7y�tflf4h.5-�lf `4 '�' V>a x
...xkFb}x.
'--co:, RD 66.5 AND RD 88 4 $0 $0 c4F M .e7 w₹,*h; .
4 7 21611 $416ffin 1082.001 11
I . '1R : RD 34 AND RD 38 3 4 9,264 $203,803 $245,490
a13 ?.e, RD 38 TO RD 44 4 4 1Z352 $271,737 $327,320 SD o'UY 7 V i:"' r>•'.;:
Q 7 21.616 $4L6,44Q 16.72.606 34
MILES PER YEAR
10
8 —
m 6 —
co
NM MILES
S` 4 -
2 -
0
YEAR 2001 YEAR 2002 YEAR 2003 YEAR 2004
238
SAFETY
PROJ ECTS
There are three main criteria that are considered in creating a safety project.
• ACCIDENT HISTORY
• TRAFFIC VOLUMES
• FUTURE TRAFFIC PROJECTION OR NEEDS
Each year new accident information and traffic volumes are accumulated for
analysis. This information is then computed to determine the road sections in most
need of consideration. The table created on the following page shows current results
based on the ranking system that associates information and traffic accident
information.
239
06/26/200'
SAFETY PROJECT LOCATIONS
ROAD LOCATION ADT ACCIDENT PERCENT
1998 RATIO
1 27 T RD 2 TO FT LUPTON 1781 18 1.01%
2 37 HWY 85 AND HWY 14 367 2 0.54%
3 49 HWY 34 AND ROAD 48 2036 9 0.44%
4 64 GREELEY TO WINDSOR 1200 5 0.42%
5 I 17 . AT RD 34 982 4 0A1%
6 74 AT 19 2028 5 0.25%
7 I 54 RD 13 AND HWY 257 1500 3 0.20%
8 X378 AT TWORIVERS 3105 6 0.19%
9 19 RD 74 AND HWY 392 2343 3 0.13%
10 74 ; AT RD 15 8532 6 0.07%
11 49 I-76 AND RD 26 2885 2 0.07%
12 ! 65 TM AVE W. 20 TH ST TO HWY 34 5000 3 0.06%
13 L 04 AT HWY 257 5406 3 0.06%
PERCENT RATIO BASED ON NUMBER OF ACCIDENTS DIVIDED BY TRAFFIC VOLUMES.
240
' '... ., . AMOZOP 'ELYOROJECTS. •
ROAD LOCATION DESIGN TOTAL CORRECTIVE COST TONS ASPHALT CONTRACT
MILES MEM ACTION _ _ ASPHALT COST COST
'-,,_!".••.,
"•• _:L'• IiWY 85 AND HWY 14 0 25 WIDEN SHOULDERS
2 --::' ' �.- RD 40 AND RD 28 isa0,000� 5.790 $454,8 0
.tll'i`�g'.:;;1"+.1,'?L Ra`'�Yi4;:i'�,riro' g •:� ::qP- . .6% +, PAVE SHOULDERS t, S86�000 ?5100 4451,800 SSO,OOp
..i.f ,, Gtiy S IZ T�,,i i r .F T .'%{':�F' v '4�(�ai_�`S'�l APSI a; a('3'a� `,�.�
r. � t. � E .Y;e.d :r::���s 5n �'�3 y�>: �1. '`"�rh3��Kl��a I�1�� \tiS%L.. 4'7""�:y����L. F...
•••7,i, , RD 2 TO FT LUPTON 4.5 3 INTERSECTiOn1S-0 4,6,AND 8 310000 S0 $40,1106
LL7� AT TWO RIVERS 1 IMPROVE INTERSECTIONS 310.000 rr„� *...T: ATRD34 0 IMPROVE INTERSECTION $10,000 0 SOI
MIA" 8.3 OA 51.133.000 34.$64 5668.017 S40.4Il4
I
20048APETY PROJECTS
RDAD LOCATION DESIGN TOTAL CORRECTIVE COST TONS ASPHALT CONTRACT
MILES MILES ACTION ASPHALT COST CYIST
2 •�,. . :t. AT TWO RIVERS ' 0 1 IMPROVE INTERSECTIONS S0 0 30 355,000
3 •:•- ,•,.•/!1. AT RD 34 0.5 IMPROVE INTERSECTION $10000 2,000 --
- I-76 AND RD 28 6 PAVE SHOULDERS 1883'500 25,100 S476,000 $70,000 .'3,:•
6 4 RD 2 TO LUPTON'ROW 8 Uri.mES 0 0 ROW&UTIUrIES 3100+000 0 f0 S100 000
+ Cdr z+ €='. fly• , ry Yf w T� a
i.4' 4..' .6✓fi• ,4yn..')<la: era. 'ta" .:y.�f:2'ua. JAN�:'�f.5.dj ? �+k41rr`.:ti1 ��.,L I Ji t1py 7:�, [fd•
W 20 TN ST TO HWY 34 1
IMPROVE ALIGNMENT/4 LANE
at WCR 28 1 0 unr, Ltl011 Improvement `SO 0 SO $10,004
RD 19 TO HWY 257 , 8 -AVED SHOULDERS 5500,000 0 S0 '•
EELEY TO WINDSOR 8 CORRECT ALIGNMENT/PAVE SHOULDERS $100,000 0 SO
7QISL l 7$ $1.82.000 27.144 •
4196.444
'
2003 SAFETY PROJECTS
•
ROAD LOCATION DESIGN TOTAL CORRECTIVE COST TONS ASPHALT CONTRACT
MILES M1LEs ACTION ASPHALT COST COST
•
1 74. RD 19 TO I-IVIA'•257 r 0 1 WHEN TO 4a FEET 41,030000 4,600 + $87,400 $50,000
3 '‘'.'2':t•, $,Tr! RD 2 TO FT LUPTON(4 INTERSECTIONS" 0 0 ROW&LJTIUTIES 510000 +50D 511,400 3100,00)
4 at WCR 28 1 0 Ir Isecfior I 30 0 SO .
I ' 23.75 RO TO RD 27 2 OORRECT ALIGNI. /'PAVE Sit 00—T000 $152,000 I•
5 .. sloo 000
La � - W.20TH�'T TO HWY 34 1 IMPROVE ALIGNMENT/}4�L;lANE S_250000 7,000 3133,000 S100 b610'
..+.'i'rr':• -4 S�''" ✓lif,?a•,�'!�!!'.I•lLlaf. y'o12,'t, �'I0, }i.. P+� .:4`air'r<AP'..r.nJ5M15
5�.. er'a r - �.� �a�•,lFr, 7w:_ _ n.•sva•.,�" i,-, f.•.4er,
1i:' HWY 95 to 8041 1 0 WIDEN SHOULDERS
T AT P019 0.25 0 7,NTERSEC:TION $50,000 0 SO
L INTERSECTION IMP. 0.5 CORRECT ALIGNMENT $50,000 0 SO
.i-7••." " R0 74 291 3 _ 0 PAVE SHOULDERS $20,000 0 S0
IQUL 821 4 x.444 24.244 43f.994 SWAM
4g•'•• ,,-:••'!:'*!.
..D.•"ti N..��;":S: , .yJ „rgrx'f.a r,,u,.-c;f i; :fF�.r,;
ROAD LOCATION DEMON TOTAL CORRECTIVE COST TONS ASPHALT CONTRACT 0
MLES MILES ACTION ASPHALT COST COST O
1 Vin;, AT 19 0.25 T INTERSECTION $50,000 860 412,350 525,000 =
2 EITIAIIIIP INTERSECTION IMP. 0.5 C u,-CHECT ALIGNMENT $50,000 1,200 $22.800 314,000 0_
4 1;86 "1-1;: I-ANY 05 to 41 1 N GRAVEL SHOULDERS $100,000 SO
6 1`.:-,44;,..'•i- 27 RD TO GREELEY 2 CORRECT ALIGNMENT/PAVE SHOULDERS $2,000,000 1200 52:.200 $0 d
�
. sr. 440fi ,exot
tt. :��v, yAr�fi "riog iys• �:s�. n vsM•/. l (D. _
r'iATTEViLLE TO /139 6 CORRECT ALIGNMENT/PAVE SHOULDERS $20,000
al IX
TOTAL ,7.21E =OM mn 4A4 ti7.M Men 0
I PROJECTS PER YEAR
U 6 --- —*4
. -
7.5 as �_
Ma
111 2 • I a \\
2 . '. i:- ,.// - ,..\\\\ -,,, \, \ ,,
I ® YEAR 2001 L...._i YEAR 2002 Alm YEAR 2003 =YEAR 2004 `
241
NEW
CONSTRUCTION
The New Construction selection process is based on a ranking system. Each year
hundreds of new traffic counts are taken. Roads that have traffic that exceeds two
hundred cars per day for three consecutive days are then inventoried for estimated
construction costs and then ranked and cataloged.
The criteria is as follows:
► Average daily traffic (ADT)
► Possible safety improvements
► Cost for construction
242
06/28,20
T`f 0MAR 11 1 I rfOPEPROJECTS. .
LH
aiv' uCN
LOCATION FROM TO MILES MILES CONTRACT COST
DESIGN CONSTRUCT COST OF ASPHALT
71 Tt, 6i J h s;:l:. I-76 RD 45 $100,000 S0
NG45 y;{'! } 4 RD 72 RD 74 1 5100,000 SO
7"" T— d HWY 85 EAST 0 0 $250,000 SO
j,w i L,n RD 13 RD 17 2 $170,907
-%%5tiw � w t11 .s ' 'i.., Walton. RD2 0 0 SO
f 4:y, Z u ✓ ERIE HWY 52 1.8 0 SO
1 a 424'4....,51S.06 6 ....:,,j 5re C"7 CARR WEST 2 $170,907
RD 74(ROW 81fTILITIESI RD 13 HWY 257 0 5300,000 SO
17 WindeOf CAL RD62 0 1.25 iPY 5148,215
xS,.I x dr 1 h. r 1 '. r n f:rgt r 'U+ie rt,l:sjprL.., yFi,i+,w f,xA a P..: '4 �e^''x ° am.
v9;54,
„}6 '14 5L �V"' id`'1? YA t4 1117:.'' HWY RD 257 HWY
16 5$80,O00
!. :5,":04.:::0,,,,!",.t ;. 2 MI.W Carr I-25 22 0 420,000 SO
SW r �'' HEREFORD RD128 55 0 $0
TOTAL 1]A 625 $855,000 $430,030
2002'NEW CONSTRUCTION
LOCATION FROM TO MILES MILES CONTRACT COST
DESIGN CONSTRUCT COST OF ASPHALT
n ,1 2 MI.W.Cart I-25 0 22 4182,412
I+: ry,:• RD 48 HWY 80 $500,000
RD72 RD 74 1 5100,000 $64,090
F 5tiFM.`H 1eN LA ( .-: 1-76 RD45 28 582,914
w� yr,[y4y5 Wmp M' i ;L' ERIE HWY 52 18 $127,154
v�p yy,_hh,,'tt44111.15P)1-A71.1,4,-
4A , WSIlenber8 R02 0 1 $118,080
+[.,'AAlpss�' +c{+341A HWY85 EAST 14 $118,080
.;r, *aMS, .S 1'q `)j TWO RIVERS 47th Ave 0 510,000
RD 74 ROW B IJTILRIES RD 13 HWY 257 0 50 S0
S { ‘,P..1'1TT:ILJP.+T1,,'t J Q :Lf
RD425 1 $25,000 SO
=`w 4 3 (r .. ,iA W,.x a3 .I .• wati"^ RD 54 RD 50 2 $20,000
•` <y,YR' .,t; fir y +� 7 I- 'Y 257 RD 13 4 340000
''T19$ 3T t .7[Py !`' HWY34 54s 15 325000
IWW 392 5 450 000
TOTAL 13.6 10.2 5770,000 $8®,731
2003 NEW CONSTRUCTION
LOCATION FROM TO MILES MILES CONTRACT COST
DESIGN CONSTRUCT COST OF ASPHALT
fq�411 HWV 56 _RD42 1 $87,2)8
.`gDS6g8FIqLiDEq• HEREFORD RD 128 0 5.5 W
RD 74 RD 13 HWY 257 1 50 598.978
n t r_^• a t + WaOrmbarq RD2 0 1 5248743
1�4 �' Y 'ti 4¢ 1070 RIVERS 47th Ave 0 3 5317,771
f'1 6 ,.Y ..13 n ' Aii..�` TWO RIVERS HWY 257 0 0 $0
•F.A ; y 1]r"TLi `n1-If RD54 RD50 2 520,000
HWY GO 19 5165,829
* RD425 1 $87,276
RD50 2.:.. 0 $30000
. TOTAL 4 14.4 $50,000 $883,876
•
2006NEW CONSTRUCTION
LOCATION FROM TO MILES MILES COST
DESIGN CONSTRUCT OF ASPHALT
t i HVVV 34 545 0 1.5 5137,483
,� 11 z (. s4 �r:; TWO RIVERS HWY 257 0 3 5323,160
RD 17
����,A7 g' RD 547 RD 50 2 $183,285
'"r 1, �1'$ GROVER RD 128 0 3.5 50
TOTAL 0 10 1843,506
MILES PER YEAR
20 --_
J 10 — e
-----
mum YEAR 2001 I I YEAR 2002 ®YEAR 2003 C YEAR 2004
243
walla
IISPECIAL PROJECTS ARE DERIVED FORM VARIOUS SOURCES.ANY
COST SHARING PROJECTS UNDERTAKEN AS A JOINT VENTURE
AMONG PRIVATE ENTERPRISE AND OTHER AGENCIES WILL BE
PLANNED IN THE SPECIAL PROJECTS PROGRAM.
2001 SPECIAL PROJECTS
ROAD LOCATION DESIGN TOTAL ASPHALT ASPHALT ASPHALT CONTRACT REVENUES SUBJECT
MILES MILES THICKNESS TONS COST COST
un RD9.58I25 1 4.5 7200 $133200 $50,000 $176,000
0 3 0 $0 $34,133Ta be llnkedWBh phase sic
.-- E 1 0 1.000 $10.000 $75 300 INTERIOR ROADS
47TH AVE 837 ST 0 50 510,000 RE-ALIGN INTERSECTION
_
BR7 T -3b AVE AND A'8 e'st 0 3 0 $0I $10,000 IMPROVE EXISTING GRAVEL ROAD
TOTAL 2 8,200 $143,200 $70000 $285,133
II 2002 SPECIAL PROJECTS
I
ARACMHEADSUMONOON 47TH AVE&37 ST 0.5 $100000 RE-ALIGN INTERSECTION
CRY0F.ALAI 3f<I AVE AND W 8"B'sl 0.36 3 881 $19,810 IMPROVE EXISTING GRAVEL ROAD
AME OST TO 4TH ST 1 I 0 $0 PAVE TO CITY LIMITS
TOTAL 096 861.3 $119,810 0 0
2003 SPECIAL PROJECTS
'mom RD 20.50 RINN 1 4 3,062 $56,186 GRAVEL PIT
718TAVE CYST TO 4TH ST 1 $60,000 PAVE TO CITY OMITS
c TOTAL 3784 3,062 $197,806 $0 30
IESTIMATES BASED ON PROJECTED FUTURE DEVELOPMENT AND PAST SPECIAL PROJECT
EXPENDITURES WOULD INDICATE THE POSSIBLE NEED TO SET ASIDE AT LEAST$100,000
PER YEAR FOR CAPITAL OUTLAY.
244
06/26/20C
SUPPORT PROJECTS
'BRIDGE MAINTENANCE
PROJECTED ANNUAL REPAIRS NEEDED TO MAINTAIN AND UPGRADE MINOR
STRUCTURES.
COST PER YEAR$250,000
EQUIPMENT REKaAL
VARIOUS EQUIPMENT NEEDED FOR SHORT DURATIONS
TO HANDLE CONSTRUCTION NEEDS.
COST PER YEAR$120,000
MIWNG
NEEDED FOR AREAS WHERE ASPHALT IS TO BE
REMOVED OR GRADED.
COST PER YEAR$61,800
TREE REMOVAL
REMOVAL OF TREES FOR CONSTRUCTION AND SAFETY.
COST PER YEAR$100,000
ICONSTRUCTION SUPPLES
VARIOUS SUPPLIES NEEDED TO SUPPLEMENT CONSTRUCTION PROCESSES SUCH
AS PAVING AND BASE WORK.
COST PER YEAR$53,045
(TESTING
STRUCTURAL EVALUATION OF EXISTING PAVED
SECTIONS FOR PLANNING AND DESIGN.
COST PER YEAR$33,034
PROFESSIONAL SERVICES
SERVICES SUCH AS CONTRACT SURVEYING, GEOLOGICAL SURVEYS, OR
ENVIRONMENTAL SERVICES.
COST PER YEAR$240,000
245
"ANNUAL MILEAGE sonar"
NEW CONSTRUCTION
SYSTEM PRESER11A110N
MILEAGE COMPARISON MILES COMPLETED 1883 MILES PROPOSED 2000 YEAR 2001 YEAR 2002 YEAR 2003
NEW CONSTRUCTION/SPECIAL PROJECTS 11.34 6.3 8.26 11.08 18
SYSTEM PRESERVATION-SEAL COAT WORK 166 no 160 180 160
SYSTEM PRESERVATION-OVERLAYS I REIGIWLITATIQN 31.6 21.7 18 24 21
SAFETY PROJECTS 436 4.26 BE 7.6 4
TOTAL 202.89 162.26 184.76 202.66 191
•NEW CONSTRUCTION/SPECIAL PROJECTS O SYSTEM PRESERVATION-SEAL COAT WORK
O SYSTEM PRESERVATION-OVERLAYS/REHABILITATION O SAFETY PROJECTS
,
YEAR2003 I ..�.. ..� ,I
YEAR 2002
„.,.
! lt Fi. Sp / ' S J
`
YEAR 2001, :rp a_ '1
a Jix Xr� �t ' r., I F d l ! 1, 0 J ' t .j u i 4 .)
J
�I t ',it., )+ ! t '
{ ! I 'i
MILES PROPOSED 2000 ' ` (
1
a i
MILES COMPLETED 1999 a "{
I t I f t
n a
0% 10% W% 30% 40% 50% 60% 76%- 80% 90% 100%
246
SOCIAL
SERVICES
FUND
SOCIAL SERVICES
Revenue Changes
0
O N
O G)
Is- ao
c T
CO R
$10,000,000 m v3
O)O3 N
$87 ,000,000 ,n T
rn
▪ _• M - id ®2000
00 to
$6,000,000 v 4O 2001
m
$4,000,000 11'
s dro
$2,000,000
i
$o P Ai
Property taxes Fund Balance
Federal/State
2001 Revenue
TOTAL: $13,181,183 (2000: $12,806,009)
, fL Property taxes
$3,315,898 25.2%
ilf
Federal/State
$7,189,290 54.5%
Fund Balance
$2,675,995 20.3%
247
SOCIAL SERVICES 2001 Expenditures
Expenditure Changes TOTAL: $12,281,183 ((2000 $12,285,598)
AND TANF
$1 25,000 I.0% $1 485,083 12 1%
$14000 Coo COUNTY ADMIN MSC PROGRAMS
$1 900 000 1 5.5% Yr
$480 000 3 7%
$12,000.000
CHILD SUPPORT ADMIN
$1 335 000 10.9%
0000
$10,000 CORE,000 02000
500 1 es „i LEAP
$1,252.500 10,2% p nu '�'" $83 600 0.7%
$ao0p OMgillilli
®2001
DAY CARE
$6.00 $710,000 5,8%
$4.000000 n
$2.000000 , _1 L- .';.AFl — CHILD WELFARE
$0 , $4,930,000 40.1%
N CI O a N 3
D ID s a 3 3 43 n ? 3 a
T m' n a N O a o m r 43 2 2 5 w m m a n m
F m m3 H m 0 ,c0
CO 00 3 N a ^Z n
a
3 Qm
3 O
Ten Year Trend All Funds Expenditures
Social Services Expenditures and Local Taxes
20
Social
00 Services
80 ::::ser ees
60 ..
40
20
0
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001
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249
SOCIAL SERVICES FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
2100 4112 42110 CURRENT PROPERTY TAXES 3,163,848.00 0.00 0.00
2100 4112 42111 CURRENT PROPERTY TAXES 0.00 3,315,898.00 3,315,898.00
TOTAL TAXES 3,163,848.00 3,315,898.00 3,315,898.00
INTERGOVERNMENTAL REVENUE
2100 4336 42110 REIMBURSEMENTS 0.00 1,406,000.00 1,406,000.00
2100 4336 42111 REIMBURSEMENTS 0.00 610,000.00 610,000.00
2100 4336 42115 REIMBURSEMENTS 0.00 200,000.00 200,000.00
2100 4336 42200 REIMBURSEMENTS 0.00 1,056,190.00 1,056,190.00
2100 4336 42370 REIMBURSEMENTS 0.00 15,000.00 15,000.00
2100 4336 42375 REIMBURSEMENTS 0.00 112,000.00 112,000.00
2100 4336 42410 REIMBURSEMENTS 0.00 2,584,000.00 2,584,000.00
2100 4336 42415 REIMBURSEMENTS 900,000.00 1,077,500.00 1,077,500.00
2100 4336 42610 REIMBURSEMENTS 0.00 83,600.00 83,600.00
N., 2100 4340 42110 GRANTS 6,000,000.00 0.00 0.00
0 2100 4340 42120 GRANTS 15,000.00 0.00 0.00
2100 4340 42200 GRANTS 824,100.00 0.00 0.00
2100 4340 42610 GRANTS 64,000.00 0.00 0.00
2100 4340 42615 GRANTS 19,600.00 0.00 0.00
2100 4340 42620 GRANTS 2,000.00 0.00 0.00
2100 4340 42815 GRANTS 45,000.00 45,000.00 45,000.00
TOTAL INTERGOVERNMENTAL REVENUE 7,869,700.00 7,189,290.00 7,189,290.00
TOTAL SOCIAL SERVICES FUND 11,033,548.00 10,505,188.00 10,505,188.00.
SOCIAL SERVICES FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2100 42110 ADMINISTRATION-REGULAR 5,245,415.00 1,900,000.00 1,900,000.00
2100 42115 OTHER PROGRAMS 150,000.00 273,000.00 273,000.00
2100 42120 MEDICAL TRANSPORTATION 15,000.00 0.00 0.00
2100 42125 NON-CONTRACT CASE SERVICES 60,000.00 0.00 0.00
2100 42135 MEDICAL EXAMS 7,500.00 0.00 0.00
2100 42140 FRAUD 80,000.00 0.00 0.00
2100 42200 IV-D ADMINISTRATION 1,230,000.00 1,335,000.00 1,335,000.00
2100 42250 FOOD STAMPS -50,000.00 0.00 0.00
2100 42260 STAFF DEVELOPMENT 5,000.00 0.00 0.00
2100 42300 JOBS 1,200,000.00 0.00 0.00
2100 42365 TANF&ADMINISTRATION 1,485,083.00 1,485,083.00 1,485,083.00
2100 42370 NEEDY AND DISABLED 110,000.00 125,000.00 125,000.00
2100 42375 DAY CARE&ADMINISTRATION 550,000.00 710,000.00 710,000.00
2100 42380 OLD AGE PENSION 35,000.00 10,000.00 10,000.00
N 2100 42410 CHILD WELFARE&ADMINISTRATION 900,000.00 4,930,000.00 4,930,000.00
I 2100 42415 PLACEMENT ALTERNATIVE CARE 1,000,000.00 1,252,500.00 1,252,500.00
2100 42610 LEAP ADMINISTRATION&OUTREACH 64,000.00 83,600.00 83,600.00
2100 42615 OUTREACH 19,600.00 0.00 0.00
2100 42620 LEAP PROGRAM&EMERGENCY 2,000.00 0.00 0.00
2100 42700 GENERAL ASSISTANCE 132,000.00 132,000.00 132,000.00
2100 42815 ESG 45,000.00 45,000.00 45,000.00
TOTAL SOCIAL SERVICES FUND 12,285,598.00 12,281,183.00 12,281,183.00
SOCIAL SERVICES FUND
The total 2001 Social Services budget is$12,281,183. The program is funded with a fund balance
of$2,675,995, property tax of $3,315,898, and state and federal funds of $7,189,290. The total
budget is down by $4,414. An ending fund balance of $900,000 is anticipated.
The budget units for Social Services have been changed to reflect the financial structure similar
to the allocation and budget structure used for State reporting. Administrative funding has been
combined with the funding for program areas. As a result, Child Welfare, Day Care, and TANF
administrative costs are in the same budget unit with their program costs. The primary reason for
this change was to match the county budget structure to the allocations established for various
program areas.
County Administration consists of personnel and operating costs necessary to operate OAP, Food
Stamps, Medicaid, Adult Protection, and Common Support. Medicaid funding is for staff who
determine if clients are eligible for benefits. Case loads have risen significantly for Medicaid but
the administrative funding is not adequate. Technicians processing applications for Medicaid have
very high case loads. The counties will need to continue their efforts to secure more administrative
funding to service these case loads or end its total responsibility in this area except for Medicaid
eligibility for categorical programs. The Other Programs budget unit was established for minor
programs such as Employment First, Medicaid Transportation, Medical Exams, Fraud, and Staff
Development. No major changes are anticipated in these program areas for 2001.
The proposed 2001 budget amount for Child Support Administration is$1,335,000. Incentives are
budgeted under the Non Program Revenue budget unit. This program requires little county
contribution after incentives are taken into consideration. Beginning in 2001 a new program will
be used to suspend professional licenses issued by the Department of Regulatory Agencies if a
parent is not willing to pay their child support obligation. The case load reduction in this area is due
to closures of old cases for which collections cannot be established.
TANF County costs are budgeted at $1,485,083, the Targeted Maintenance of Effort amount, as
prescribed by state law. The actual County expenditures for TANF should be about$675,995 less.
Case loads are stable at about 450 and are made up of clients who have serious problems that
make it difficult for them to secure employment. Aid to the Needy Disabled should not experience
significant changes or increases during 2001. Day Care may see some growth during 2001 with
outreach being conducted by local agencies. TANF allocation funds will be transferred to pay for
costs above the allocation amount for Day Care. Old Age Pension should not see major growth
in the new year.
The Child Welfare and Administration budget unit is the area that will require close management
during 2001. Youth In Conflict case loads have been growing over the past few years. Children
and youth who could be placed in a less restrictive setting in the past are now requiring placement
in Residential Treatment Centers. As a result, costs have exceeded allocations. The Department
will continue to work with the Court and Probation to keep placements to a minimum. Most
noticeable has been the substantial increased role the Court has given the Department in treating
juvenile sexual offenders. This last year the Department had over 21 sexual offenders in foster
care placement. All these offenders require RTC level of care due to the risk of re-offending and
the refusal of other agencies to accept responsibility for their care. In addition to high RTC costs,
the cost for out of home placements has risen over the last few years as a result of the increased
252
usage of CPA's. It may take legislation to correct the budgetary problems most counties are
experiencing with Child Welfare. An assumption was made that all costs associated with this
program would exceed the state allocation by about $600,000. A majority of expenditures over
allocation can be covered by surplus distribution and the transfer of TANF funds to Child Welfare.
The lack of quality community mental health services, the intensity of the clients' emotional
problems, and the high cost of effective treatment services have increased the financial pressure
on the Department's Core Service budget.
In summary, with the exception of Child Welfare and Core Services, programs administered by
the Department should remain stable in caseload size and cost. It is difficult to determine the
amount of miscellaneous revenue the Department will receive. Incentives for Child Support and
County Contingency may exceed the amount established in the budget. If they do, the draw on
fund balance will be less than $1,100,000. No staffing increases are included in the budget for
2001. Administrative costs should not increase significantly.
253
DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE
2001
FEDERAL
AND STATE COUNTY TOTAL
County Administration $1,406,000 $494,000 $1,900,000
Other Programs 200,000 73,000 273,000
Child Support Administration 1,056,190 278,810 1,335,000
TANF Targeted Amount 0 1,485,083 1,485,083
Aid to the Needy Disabled 15,000 110,000 125,000
Day Care 112,000 598,000 710,000
Old Age Pension 0 10,000 10,000
Child Welfare 2,584,000 2,346,000 4,930,000
Core Services 1,077,500 175,000 1,252,500
LEAP 83,600 0 83,600
General Assistance 0 132,000 132,000
Housing Grants 45,000 0 45,000
Sub-Total $6,579,290 $5,701,893 $12,281,183
Federal/State Reimbursement $6,579,290
County Property Tax/Penalties 3,315,898
Property Tax Penalties 10,000
Child Support Incentives 200,000
County Contingency 400,000
Fund Balance 1,775,995
Total Revenue $12,281,183
254
DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL
AND STATE PROGRAMS
Assistance Payment Programs: Most assistance payment programs are mandated by the
federal or state government. Consequently, local government is limited as to what can be done
to reduce costs from these programs.
Federally State
Mandated Mandated
Temporary Assistance to Needy Families X X
Aid to the Needy Disabled X X
Low Income Energy Assistance X X
Old Age Pension X
General Assistance* Optional Optional
* State law allows counties the option of having a general assistance program and,
if established, to determine the benefit level.
Social Service Programs: Social service programs administered by the department are
mandated by state law; however, local governments have a higher degree of managerial flexibility
with these programs.
Federally State
Mandated Mandated
Child Protection - Casework Services X
Youth Services - Casework Services X
Administration: Costs associated with administration include compensation for caseworkers,
technicians, and support staff. In addition, overhead such as rent, utilities, travel, supplies, and
equipment are funded through Administration. The State establishes an allocation and reimburses
at various rates depending on the type of expenditure and program. Expenditures greater than
allocation are generally reimbursed through surplus distribution.
255
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: County Administration -- 2100-42110
DEPARTMENT DESCRIPTION: Administration of OAP, Food Stamps, Medicaid,Adult Protection,
and Common Support programs. Staff compensation and operating expenditures are paid from
this budget. The State establishes an allocation which limits the reimbursement for administrative
expenditures.
1 ;!,
Personnel Services $ 5,103,213 $ 3,770,415 $ 1,050,000 $ 1,050,000
173,262 175,000 200,000 200,000
Purchased Services 912,205 825,000 400,000 400,000
Fixed Char.es 518,834 325,000 200,000 200,000
Contra Ex.ense -2,234 0 0 0
Ca.ital 183,254 150,000 50,000 50,000
Gross Count Cost $ 6,888,534 $ 5,245,415 $ 1,900,000 $ 1,900,000
Revenue 10,219,473 9,163,848 1,406,000 1,406,000
Net Count Cost $ -3,330,939 $ -3,918,433 $ 494,000 $ 494,000
Budget Positions 121.0 127.5 29 29
SUMMARY OF CHANGES: Administrative funding for TANF, Child Welfare, and Day Care have
been transferred to the budget units of the respective programs. Medicaid funding has not been
adequate for the caseload level. No significant changes are anticipated in the level of funding for
County Administration for 2001.
OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support, and Adult
Protection.
256
SOCIAL SERVICES
REGULAR ADMINISTRATION
(CONTINUED)
2100-42110
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 9,900 9,900 9,900
Efficiency Measures
FTE's per 10,000/capita 7.56 7.97 1.81
Per capita cost (county support) ($20.82) ($24.49) $3.09
Effectiveness Measures (desired results)
Error rate below State average 100% 100% 100%
Determine eligibility and provide service 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval
BOARD ACTION:
257
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Non Program Revenue - - 2100-42111
DEPARTMENT DESCRIPTION: State and Federal Incentives,County Contingency,and Property
Tax.
v.. a:. •. cam.. mss, _ ._ _ 3.
a. .4..c
Personnel Services $ 0 $ 0 $ 0 $ 0
•• MIM 0 0 0 0
Purchased Services 0 0 0 0
Fixed Char•es 0 0 0 0
Ca•ital 0 0 0 0
Gross Count Cost $ 0 $ 0 $ 0 $ 0
Revenue 3,159,618 3,163,848 3,925,898 3,925,898
Net Count Cost $ -3,159,618 $ -3,163,848 $ -3,925,898 $ -3,925,898
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: This budget unit was added to account for revenue not directly
associated with program expenditures. It includes property tax, county contingency, and other
miscellaneous revenue.
OBJECTIVES: Track revenue for Social Services Department that is not associated with program
expenditures.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
258
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Other Prngramc -- 2100 - 42115
DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the
Department of Social Services. It includes Employment First, Medicaid Transportation, Medical
Exams, Fraud, Food Stamps Refunds, and Child Welfare Staff Development.
m ry
Personnel Services $ 89,140 $ 0 $ 95,500 $ 95,500
FE . 0 0 0 0
Purchased Services 173,058 198,236 176,500 176,500
Fixed Char.es 0 0 0 0
Ca.ital 407 0 1,000 1,000
Gross Count Cost $ 262,605 $ 198,236 $ 273,000 $ 273,000
Revenue 1,813 135,000 200,000 200,000
Net Coun Cost $ 260,792 $ 63,236 $ 73,000 $ 73,000
Budget Positions -- -- 2.5 2.5
SUMMARY OF CHANGES: Originally this department was for Employment First only, now it
includes the programs named above. Also, the budget unit name has been changed to Other
Programs. It will be used for miscellaneous programs which the department administers for the
State.
OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for
food stamps is reduced. Medicaid Transportation is a program that assists with the cost of
transportation to medical services. Medical Exams is a program that is used to determine the
medical condition of clients applying for benefits. Staff development is a program to provide
training for staff in the area of child welfare. Fraud is a program that is designed to detect clients
that should not be receiving benefits.
259
OTHER PROGRAMS
(CONTINUED)
2100 - 42115
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,500 1,500 1,500
Efficiency Measures
FTE's per 10,000/capita 0 0 .16
Per capita cost (county support) 1.63 .40 .45
Effectiveness Measures (desired results)
Determine eligibility and provide services 100% 100% 100%
Cases referred to D.A. - conviction rate 90% 90% 90%
Assess, register, & serve mandatory food
stamp recipients 100% 100% 100%
Request medical exams as required 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
260
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200
DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent
children to offset part of the TANF and foster care costs. In addition, child support is collected for
non-TANF clients based on court orders.
Personnel Services $ 849,231 $ 900,000 $ 1,052,500 $ 1,052,500
Supplies 7,498 10,000 10,000 10,000
Purchased Services 195,872 250,000 251,275 251,275
Fixed Charges 41,144 30,000 41,225 41,225
Contra Expense -19,265 0 -25,000 -25,000
Capital 32,984 40,000 5,000 5,000
Gross County Cost $ 1,107,464 $ 1,230,000 $ 1,335,000 $ 1,335,000
Revenue 875,180 824,100 1,056,190 1,056,190
Net County Cost $ 232,284 $ 405,900 $ 278,810 $ 278,810
Budget Positions 25 25 25 25
SUMMARY OF CHANGES: A new program to suspend professional licenses should be in effect
during 2001. Any license issued by the Department of Regulatory Agencies can be revoked if child
support is not paid. Also, bank accounts will be subject to administrative liens beginning in 2001.
The number of cases managed should decrease due to the efforts of staff in closing cases when
the collection of child support cannot be achieved.
OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child
Support collections lower the cost of the TANF Program and help to keep other households self-
sufficient. Administrative costs cover compensation for legal technicians, parent locators, and
attorney costs.
261
CHILD SUPPORT ADMINISTRATION
(CONTINUED)
2100-42200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 6,300 6,300 5,800
Efficiency Measures
FTE's per 10,000/capita 1.56 1.56 1.56
Per capita cost (county support) 1.45 2.54 1.65
Effectiveness Measures (desired results)
Establish Paternity 80% 80% 80%
Cases with Court Orders 76% 76% 76%
Collection Rate Current Support 53% 53% 53%
Cases Paying on Arrears 64% 64% 64%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
262
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Temporary Assistance to
BUDGET UNIT TITLE AND NUMBER: NPPrIy FamiliPC R Ariminictratinn - 21 nn-47165
DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF
program. This budget unit also has administrative funding for TANF staff and operating costs.
Personnel Services $ 0 $ 0 $ 400,000 $ 400,000
Purchased Services 0 0 500,000 500,000
Fixed Charges 1,173,233 1,485,083 585,083 585,083
Contra Expense -312,548 0 0 0
Capital 0 0 0 0
Gross County Cost $ 860,685 $ 1,485,083 $ 1,485,083 $ 1,485,083
Revenue 0 0 0 0
Net County Cost $ 860,685 $ 1,485,083 $ 1,485,083 $ 1,485,083
Budget Positions -- -- 11 11
SUMMARY OF CHANGES: The TANF program is relatively stable at this time. Clients that are
using TANF have serious problems that limit their ability to provide for their families. Administrative
funds have been added to this budget unit and taken from County Administration.
OBJECTIVES: Provide assistance payments to eligible recipients of the TANF program. The
average household is comprised of the caretaker mother and two children. Provide employment
training, work experience, and job placement for clients. Provide for funding necessary for staff
associated with the TANF program.
263
TEMPORARY ASSISTANCE TO
NEEDY FAMILIES & ADMINISTRATION
(CONTINUED)
2100-42365
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Loads 450 450 450
Efficiency Measures
FTE's per 10,000/capita 0 0 .69
Per capita cost (county support) 5.38 9.28 9.28
Effectiveness Measures (desired results)
Work participation rate - one parent family 40% * 40% * 50% *
Work participation rate -two parent family 90% * 90% * 90% *
* As adjusted by the caseload reduction factor.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
264
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Airs to Naariy nisahied -- 2100-42270
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits
for SSI clients.
Personnel Services $ 0 $ 0 $ 0 $ 0
0 0 0 0
Fixed Char.es 107,791 110,000 150,000 150,000
Contra Account -23,610 0 -25,000 -25,000
Ca•ital 0 0 0 0
Gross Count Cost $ 84,181 $ 110,000 $ 125,000 $ 125,000
Revenue 12,282 0 15,000 15,000
Net Count Cost $ 71,899 $ 110,000 $ 110,000 $ 110,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: This program should remain stable for 2001. No significant changes
are anticipated in the upcoming year.
OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible
disabled clients. Another component of this program serves clients as supplement to their
Social Security benefits.
265
AID TO NEEDY DISABLED
(CONTINUED)
2100-42370
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Output
Case Load 1,900 1,900 1,900
Efficiency Measures
Per capita cost (county support) .53 .69 .78
Effectiveness Measures (desired results)
Establish program eligibility within 60 Days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
266
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME SOCIAL SFRVICES
BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375
DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and
"income eligible" households.
m �sR yh =a i4 :a j
Personnel Services $ 0 $ 0 $ 140,000 $ 140,000
0 0 0 0
Purchased Services 562,242 550,000 565,000 565,000
Contra Ex.ense -3,457 0 5,000 5,000
Ca.ital 0 0 0 0
Gross Count Cost $ 558,785 $ 550,000 $ 710,000 $ 710,000
Revenue 0 0 112,000 112,000
Net Count Cost $ 558,785 $ 550,000 $ 598,000 $ 598,000
Budget Positions -- -- 5 5
SUMMARY OF CHANGES: No significant changes are anticipated for 2001 for the Day Care
Program.
OBJECTIVES: Purchase of day care services for eligible children. This program also includes
services for a small number of"special needs" children when child protection is a concern. The
program is available to clients enrolled in the TANF Program. The department pays state rates for
payment of day care services.
267
DAY CARE
(CONTINUED)
2100-42375
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 625 625 625
Efficiency Measures
FTE's per 10,000/capita 0 0 .31
Per capita cost (county support) 3.49 3.44 3.56
Effectiveness Measures (desired results)
Process applications within 60 days 100% 100% 100%
Error rate under 5% 5% 5%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
268
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380
DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 99.5% by the state.
Administrative costs are reimbursed 80% and are included as part of the Social Services
Administrative budget.
Personnel Services $ 0 $ 0 $ 0 $ 0
®.. - 0 0 0 0
Purchased Services 0 0 0 0
Fixed Char.es 4,406 35,000 10,000 10,000
Contra Ex.ense 0 0 0 0
Gross Count Cost $ 4,406 $ 35,000 $ 10,000 $ 10,000
Revenue 0 0 0 0
Net Count Cost $ 4,406 $ 35,000 $ 10,000 $ 10,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No significant changes are anticipated for 2001 for this program.
Case load should remain stable for 2001.
OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting
age, resource and income tests. Program costs are reimbursed 100% by the state, except for
home care allowances where the county contribution is 5% of these costs. Administrative costs
are reimbursed 80% by the state. OAP money payments serve as income supplement to social
security payments in many OAP households.
269
OLD AGE PENSION
(CONTINUED)
2100-42380
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,900 1,900 1,900
Efficiency Measures
Per capita cost (county support) .03 .21 .06
Effectiveness Measures (desired results)
Approve applications within 45 days 80% 80% 80%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
270
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration -- 2100-42410
DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster
homes, group homes, residential treatment centers, and residential child care facilities.
...:..�. ..cam=., mi.�_ _ -e-..-n.......;..:..-..`,..._. .c�E-...> ..A.ml..�m......... .....m-..w....�.....:,.....�... .....�u.._ j..to.,.a-�.Enic&s"b
Personnel Services $ 0 $ 0 $ 3,230,000 $ 3,230,000
0 0 0 0
Purchased Services 1,175,840 1,200,000 1,900,000 1,900,000
Contra Ex•enses -218,527 -300,000 -200,000 -200,000
Ca•ital 0 0 0 0
Gross Count Cost $ 957,313 $ 900,000 $ 4,930,000 $ 4,930,000
Revenue 252 0 2,584,000 2,584,000
Net Count Cost $ 957,061 $ 900,000 $ 2,346,000 $ 2,346,000
Budget Positions -- -- 80 80
SUMMARY OF CHANGES: Funding for administrative costs has been moved to this budget unit
from County Administration. In recent months the costs for RTC and CPA placements have
increased at a dramatic rate. The department is in the process of working with the court to
minimize placement cost. The revenue projections for this department assume that $600,000 of
costs will not be reimbursed by the State.
OBJECTIVES: Expenditures in this program are for the placement of children into facilities due
to abuse or for placement of youth beyond control of their parents. Placements are made in family
foster homes, group homes, child placement agencies, and residential child care facilities. Some
costs are reduced by the collections from parents and social security.
271
CHILD WELFARE AND ADMINISTRATION
(CONTINUED)
2100-42410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 500 500 500
Efficiency Measures
FTE's per 10,000/capita 0 0 5
Per capita cost (county support) 5.98 5.63 14.67
Effectiveness Measures (desired results)
Reduce RTC placements 95 95 80
Manage CPA costs (Reduction per Case) $0 $500 $500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
272
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SFRVICES
BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415
DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster
care program primarily through counseling and parental education.
_ 33
$ =a
.,..� ..v�.��`.,z-.........? _"� ,....m. .._...® ,.®...�.�-.. ,._�f;>{ -._ ._.d e .ms.. - ' .... -...... ...: .
Personnel Services $ 0 $ 25,000 $ 0 $ 0
INIMIII 0 0 0 0
Purchased Services 1,742 0 2,500 2,500
Fixed Char.es 1,339,124 975,000 1,250,000 1,250,000
Ca.ital 0 0 0 0
Gross Coun Cost $ 1,340,866 $ 1,000,000 $ 1,252,500 $ 1,252,500
Revenue 1,199,985 900,000 1,077,500 1,077,500
Net Coun Cost $ 140,881 $ 100,000 $ 175,000 $ 175,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The demand for Core Services has increased over the last few years
due to problems with clients obtaining services through the mental health system and difficulties
in obtaining insurance coverage. The department will monitor expenditures in this area very
carefully and work with the court to minimize expenditures while providing necessary services.
OBJECTIVES: This program is designed to provide services such as counseling, day treatment,
and education to prevent out of home placements. In addition, services are provided to reunite
families with children in foster care. A plan is developed on an annual basis and submitted to the
state for approval. Cases are monitored to determine the effectiveness of providers and program.
273
CORE SERVICES
(CONTINUED)
2100-42415
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 110 110 110
Efficiency Measures
Per capita cost (county support) .88 .62 1.09
Effectiveness Measures (desired results)
Amount above allocation $450,000 $450,000 $0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
274
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Low Income Energy Assistance Program &
BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610/42620
DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program.
This program is 100% federally funded.
Personnel Services $ 99,479 $ 73,000 $ 73,200 $ 73,200
.. - 6,151 3,100 1,300 1,300
Purchased Services 1,820 6,000 9,100 9,100
Fixed Char.es 0 1,500 0 0
Ca.ital 1,631 0 0 0
Gross Count Cost $ 109,081 $ 83,600 $ 83,600 $ 83,600
Revenue 138,756 83,600 83,600 83,600
Net Coun Cost $ -29,675 $ 0 $ 0 $ 0
Budget Positions 5 5 5 5
SUMMARY OF CHANGES: No major changes are anticipated for 2001. The LEAP caseload
should remain stable for 2001.
OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program.
Eligibility is determined after an application is submitted by clients. Staff are seasonal or
temporary.
275
LOW INCOME ENERGY ASSISTANCE
PROGRAM &ADMINISTRATION
(CONTINUED)
2100-42610 & 42620
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 3,200 3,200 3,200
Efficiency Measures
FTE's per 10,000/capita .31 .31 .31
Per capita cost (county support) (.19) 0 0
Effectiveness Measures (desired results)
Determine eligibility within 45 days 100% 100% 100%
Stay within allocations 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
276
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: General 4csictanee -- 2100-42700
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
federal/state categorical assistance programs and help for some medical indigents. Totally funded
by county. Expenditures from this program are not covered by TANF, OAP, AND, etc.
g °`� �.'-.. ., .. d...,r � =.-.�3c.
Personnel Services $ 0 $ 0 $ 0 $ 0
•. -EIM 0 0 0 0
Purchased Services 110,038 134,000 134,000 134,000
Contra Ex.ense -732 -2,000 -2,000 -2,000 IMINIIII 0 0 0 0
Gross Count Cost $ 109,306 $ 132,000 $ 132,000 $ 132,000
Revenue 0 0 0 0
Net Coun Cost $ 109,306 $ 132,000 $ 132,000 $ 132,000
Budget Positions -- -- --
SUMMARY OF CHANGES: Below is a breakdown of the amounts requested.
Dental $ 17,000
Vision 22,000
Shelter 40,000
Kind 5,000
Prescription 5,000
Burial 25,000
Shelter Care Mgt. 20,000
Refund - 2.000
Total $132,000
277
GENERAL ASSISTANCE
(CONTINUED)
2100-42700
OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of
public assistance. Non-mandated and funded 100% by the county.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 75 75 75
Efficiency Measures
Per capita cost (county support) .68 .83 . 83
Effectiveness Measures (desired results)
Remain within allocations 100% 100% 100%
Shelter nights 2,000 2,000 2,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
278
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Housing Grants -- 2100--42810/42815/42820
DEPARTMENT DESCRIPTION: ESG grants for mass shelters and direct payments for rent.
Transitional House, Catholic Charities, and A Women's Place are the agencies that have been
assisted through this funding source.
.. 3 a$ �3p+ -""iii r 3 ra.2t� ii Fi
Personnel Services $ 0 $ 0 $ 0 $ 0
.. 0 0 0 0
Purchased Services 41,190 45,000 45,000 45,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Coun Cost $ 41,190 $ 45,000 $ 45,000 $ 45,000
Revenue 49,658 45,000 45,000 45,000
Net Coun Cost $ -8,468 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No significant changes are anticipated for 2001.
OBJECTIVES: The ESG grant is designed to fund mass shelters, case management, security
deposits, and a limited amount of direct rent. Funding can be used for operating costs,
maintenance, and facility repair.
279
HOUSING GRANTS
(CONTINUED)
2100--42810/42815/42820
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Annual Case Load 140 140 140
Efficiency Measures
Per capita cost (county support) (.05) 0 0
Effectiveness Measures (desired results)
Shelter nights per year 3,000 3,000 3,000
Case management - number of families 50 50 50
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
280
HEALTH
FUND
r
a
,, _... a .., a .
Revenue Changes o,
OD
CO
CO
CD
M r
O r
$2,000,000 M
co T Q�
cofA Cif'I i''
n P
O :l .� ottittlii
$1,500,000 M
I O "Fri O2000
NIN O �.
`� 4 IS C0 o g' I:I O2001
ila
$1,000,000 '
Ilia coM „� ',
VI • to N. ,52) .
0i r a tit.
°,�.
w
$500,000 i
Sr en ft
,,, Vi;
$0
Solid Waste Trfs Federal/State Miscellaneous General Fund Trfs
Chg for Services Licenses & Permits Fund Balance
iii1 d V. 1 , A
TOTAL: $4,713,970 (2000: $4,070,598)
General Fund Trandsfer Solid Waste Transfers
$1 ,666,689 35.4% $626,836 13.3%440 Miscellaneous
x 4 Federal/State
$15437 50.3°/0
Cha ge§ tor ervices $1 ,310,363 27.8%
$464,045 9.8%
Licenses & Permits Fund Balance
$330,600 7.0% $300,000 6.4%
281
HEALTH FUND 2001 Expenditures
Expenditure Changes TOTAL: $4,413,970 (2000: $3,920,598)
$2,224,320
Pa�7 �[ ?dv Health Protection Sery 4, :
$2,500,000 $1,651,551 37.4%II $1,651ss1
12000
$1$W OCO 02001
Administration
$120,000 2.7%
Zitti
$t 000,o00 Nte, "u
tee, Health Promotion
s120,OW $418,199 9.5%
ills "" 10„.. $z$s,2n Community Health
ni
g ,ppn ' $2,224,220 50.4%
W
N $0
Health Protection Services Health Promotion
inn `°mm�""HesM All Funds ExpenditureEftsgazA
Ten Year Trend
Health Fund Expenditures and Local Taxes
100
80
He Ith
ITazes ilti ,- -.-E",-..w.t: 'it" tHrar-wi-- -4 60rat" pHaalth Fund
40 --
20 /
O 4 . . . 1114
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001
5 ` �• s[ q- j'34e 5v3-v_R .. s!4-t ti
s r
L _� '5 �S $ S£ A i'9255 .� ��9 'i l { Ga 3 -1-%92-"S*. 1 -1 } 4, 3 q :' - _.. 1
--� P k: 'chi ., id 470 -! 'e v5 L H's 3 -e
tea. 5_. - ..�: a":� : - e ''a: zgatia h i o -•80
W
60
Taxes
Health Subsidy
40 .
20
0 ._•
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001
PUBLIC HEALTH FUND SUMMARY
The Weld County Department of Public Health and Environment's budget recommendation for
Fiscal Year 2001 Is $4,413,970. Revenue, including per capita allocation, is projected to be
$2,747,281 for the 2001 Fiscal Year. The increase in net county cost from the 2000 FY budget is
$169,698. This projected increase in net county cost is less than the amount anticipated to cover
cost-of-living salary increases and higher health insurance expenses,without which the net county
cost for Fiscal Year 2001 would actually have decreased from the prior year.
Considerable program evaluation and preliminary long-range strategic planning has gone into
preparing the Department's budget for FY 2001. The goal is to continue to link Department
budgeting to strategic planning in such a way that the department can benchmark productivity and
evaluate its outcomes to determine the effectiveness of the department's strategies. This FY 2001
budget represents the Department's first step in its new strategic planning process.
The Administration Division of the Department of Public Health and Environment continues to
provide fiscal, personnel, and general administrative support to the other divisions. In addition,this
Division administers the Vital Statistics function for Weld County. For FY 2001, the Administration
Division is projecting an overall budget with a $51,830 increase in personnel services of which
$29,192 is due to the upgrade of the Office Manager position and to the new Medical Director
position. The balance of this increase in personnel expense is accounted for by the proposed 4%
cost-of-living increase. The Division's 2001 proposed budget also reflects an increase of$147,957
in purchased services over the Fiscal Year 2000 Budget. $140,000 of this increase is due to a
more accurate accounting for the actual informational services expenses incurred by the
Department. The Division projects an increase of $6,100 for FY 2001 over the 1999 actual
expenses of$193,900 for computer services. In addition, there is a $6,000 increase projected in
phone services. This is based on review of actual 1999 expenses after moving to the new facility.
The projected increase in telephone service expense is due to the new facility having more phones
than the prior building. Mileage and meeting expenses were increased by$1,000 to accommodate
the mileage reimbursement increase to $.305 and to reflect the increased cost of air fares. The
Administration Division is also forecasting an increase of$957 for small items of equipment and
computer software. The revenue projection for FY 2001 is increased by$10,000, anticipated from
the sale of certified copies of birth and death records. Overall, the Administration Division has no
change in budgeted positions.
The Division of Public Health Nursing continues to provide preventive services to those who have
no other access to health care and to those in outlying areas of the County. The Division projects
an increase in personnel services of$126,090 for FY 2001 over the FY 2000 budget. Funding from
the Immunization Action Plan (IAP) allows for the addition of 0.55 FTE toward immunization
activities. This accounts for $20,345 of the increase in personnel services. The projected 4%
cost-of-living increase accounts for $53,035 of the total increase for personnel services. In
addition, $9,600 of the increase is due to a rise in health insurance costs. Position
reclassifications, promotions and step increases since the FY 2000 budget account for an
additional$ 17,937 of personnel costs in the proposed 2001 budget. The Nursing Division projects
an increase in supply costs of$18,352 from the FY 2000 budget. This increase in expense is due
largely due to inflationary increases in supply costs, coupled with the increased number of clients
anticipated to be served in FY 2001. Purchased services are projected to decrease by $86,492.
This decrease results from a reduction in Maternity Contract services of$50,000; the transfer of
284
Immunization Professional Services costs of$25,107 to personnel; and the reduction of$16,652
in medical consultant costs newly allocated to the Administration Division for the physician director
position. The Nursing Division forecasts revenue increases of$61,976 for FY 2001.Approximately
50% of this is due to fee increases proposed for travel clinic services. The other half results from
increased grant contract amounts for TB, Family Planning, and CHP. In addition, new revenues
will result from the ability of the Department to bill Medicaid for Presumptive Eligibility visits made
by entering maternity clients. The Nursing Division's 2001 request for budgeted positions
represents a net increase of 0.35 FTE over the budgeted positions for FY 2000. This net change
in positions reflects the added 0.55 FTE personnel paid for by the grant from CDPHE for the
Immunization Action Plan Program, combined with 0.20 FTE reduction in OT allocation for EPSDT.
The Division's increase in net county cost results primarily from the proposed 4% cost-of-living
salary increase for FY 2001.
As in recent years, growth in our community continues to increase demands for service from our
Environmental Health Services Division. The Division's request for FY 2001 is $1,651,551. This
represents an increase of$169,519 over the FY 2000 budget. The increase is largely represented
by increases in personnel service of $79,935 and $13,160 being requested to create five
Environmental Health Specialist II positions. Front Range Salary Surveys indicate that Weld
County is the only Front Range County without a tiered system for Environmental Health
Specialists. Tiered positions are also common practice within Weld County's payroll system.
Without the creation of a tiered Environmental Health Specialist system, the Division will continue
to lose competitive advantage against other Front Range counties. In addition, the Division has
requested 1.0 FTE over its budgeted positions for FY 2000. Twenty-five percent of this FTE is paid
for by Day Care Inspection Contracts, or$10,752 of the total position cost of$44,341. Of this new
FTE,0.75 FTE will be dedicated to Environmental Planning and Food Inspection activities resulting
from continued growth in our community. As services provided by the Department of Planning
continue to increase, so do the service expectations placed upon our Environmental Planning
Program staff. Without the 0.75 increase in FTE allotted to Environmental Planning Program
activities, Division standards for timely service would be compromised. The remaining proposed
additional personnel service expense is due to the anticipated cost-of-living salary increases.
Purchased services expenses are projected to increase by$11,852. This is primarily accounted
for by projected increases in disposal expense for the continually growing Household Hazardous
Waste Program. The Environmental Health Services Division is also requesting$20,900 in capital
expenses for FY 2001, which reflects an increase of$7,000 over budgeted capital expenses for
FY 2000. Capital request detail for the Division includes $2,600 in indoor air quality monitors,
$2,500 for a PH/ISE meter for the Environmental Water Program, $1,500 for GPS units, $4,500
for a high-volume file cabinet for the ISDS Program, $1,300 for a water bath incubator for the STD
lab and$8,500 for a microplate reader for the Encephalitis Program. The Division is seeking CDC
funding to offset some of these capital costs. The Division also projects an increase in revenue
for FY 2001 of $119,401, $30,000 of which is anticipated from increased activity in the Septic
Program,$16,400 in increased STE laboratory revenue,$29,000 from a larger Day Care Inspection
Contract,and$6,000 of new revenue from Food Service establishments. Additional funds are also
anticipated from the Solid Waste Fund. Of the overall net County cost increase of $50,118
projected for FY 2001 in the Environmental Health Services Division, 84% can be accounted for
by the projected cost-of-living increase.
285
Health Promotion activities have increased and expanded over the past year with the addition of
a nutrition and fitness grant, expanded abstinence education, and suicide and tobacco prevention
programs. The department continues to offer health education and promotional activities on safety
and injury prevention, teen pregnancy prevention,chronic disease and diabetes education,as well
as community health needs assessment. The unit is actively building collaborations with the
Hispanic community and has partnered with other agencies to increase services to this population.
Activities have expanded to include more media and marketing for health promotion messages.
The Department continues to look for opportunities to utilize computer technology and bench
marking to improve efficiency. In addition, the Department of Public Health and Environment
remains committed to offering citizens of Weld County accessible services seamlessly integrated
with other departments and provided in a spirit of collaboration with our community.
286
PUBLIC HEALTH FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
LICENSES&PERMITS
2560 4210 41400 LICENSES 41,100.00 46,000.00 46,000.00
2560 4221 41400 PERMITS 221,975.00 284,600.00 284,600.00
TOTAL LICENSES&PERMITS 263,075.00 330,600.00 330,600.00
INTERGOVERNMENTAL REVENUE
2530 4321 41300 MEDICAID 0.00 8,270.00 8,270.00
2530 4321 99900 MEDICAID 21,470.00 48,928.00 48,928.00
2530 4322 41300 MEDICARE 2,393.00 1,675.00 1,675.00
2500 4340 41100 GRANTS 204,533.00 218,036.00 218,036.00
2520 4340 99900 GRANTS 75,036.00 206,695.00 206,695.00
2521 4340 41210 GRANTS 27,571.00 14,706.00 14,706.00
2530 4340 99900 GRANTS 650,162.00 577,109.00 577,109.00
2534 4340 41300 GRANTS 2,742.00 3,500.00 3,500.00
2535 4340 41300 GRANTS 0.00 27,000.00 27,000.00
2539 4340 41300 GRANTS 36,730.00 64,280.00 64,280.00
coN 2544 4340 41300 GRANTS 6,318.00 6,500.00 6,500.00
V 2560 4340 41400 GRANTS 8,575.00 0.00 0.00
2560 4340 99900 GRANTS 67,510.00 83,664.00 83,664.00
2564 4340 41400 GRANTS 45,000.00 50,000.00 50,000.00
2500 4356 41100 COUNTIES 1,496,991.00 1,666,689.00 1,666,689.00
TOTAL INTERGOVERNMENTAL REVENUE 2,645,031.00 2,977,052.00 2,977,052.00
CHARGE FOR SERVICES
2500 4410 41100 CHARGE FOR SERVICES 110,000.00 120,000.00 120,000.00
2530 4410 41300 CHARGE FOR SERVICES 147,449.00 146,700.00 146,700.00
2530 4410 99900 CHARGE FOR SERVICES 35,040.00 75,845.00 75,845.00
2534 4410 41300 CHARGE FOR SERVICES 2,604.00 1,500.00 1,500.00
2539 4410 41300 CHARGE FOR SERVICES 760.00 0.00 0.00
2560 4410 41400 CHARGE FOR SERVICES 707,539.00 120,000.00 120,000.00
TOTAL CHARGE FOR SERVICE 1,003,392.00 464,045.00 464,045.00
MISCELLANEOUS
2530 4680 41300 OTHER 0.00 17.00 17.00
2530 4680 99900 OTHER 0.00 650.00 650.00
2530 4690 41300 DONATIONS 100.00 60.00 60.00
2530 4690 99900 DONATIONS 9,000.00 14,710.00 14,710.00
TOTAL MISCELLANEOUS 9,100.00 15,437.00 15,437.00
PUBLIC HEALTH FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TRANSFERS-IN
2560 712700 41300 TRANSFERS-IN 0.00 626,836.00 626,836.00
TOTAL PUBLIC HEALTH FUND 3,920,598.00 4,413,970.00 4,413,970.00
N)
co
co
PUBLIC HEALTH FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2500 41100 ADMINISTRATION 110,000.00 120,000.00 120,000.00
2520 41210 GENERAL HEALTH EDUCATION 182,472.00 187,036.00 187,036.00
2521 41210 GENERAL HEALTH EDUCATION 27,564.00 16,128.00 16,128.00
2530 41300 NURSING 490,599.00 591,865.00 591,865.00
2534 41300 NURSING 8,084.00 9,235.00 9,235.00
2535 41300 NURSING 0.00 27,218.00 27,218.00
2539 41300 NURSING 108,175.00 113,102.00 113,102.00
2560 41400 ENVIROMENTAL 1,319,034.00 1,458,793.00 1,458,793.00
2564 41400 ENVIROMENTAL 88,569.00 81,232.00 81,232.00
2520 99900 UNALLOCATED GRANTS 55,241.00 215,035.00 215,035.00
2530 99900 UNALLOCATED GRANTS 1,456,431.00 1,482,800.00 1,482,800.00
2560 99900 UNALLOCATED GRANTS 74,429.00 111,526.00 111,526.00
TOTAL PUBLIC HEALTH FUND 3,920,598.00 4,413,970.00 4,413,970.00
N
CO
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: SUMMARY-- All Departments -- Fund 2500
DEPARTMENT DESCRIPTION: See individual units.
Personnel Services $ 2,823,980 $ 2,935,585 $ 3,256,445 $ 3,256,445
217,214 227,557 241,881 241,881
Purchased Services 760,701 743,536 892,274 892,274
Fixed Char.es 534,094 352,604 545,641 545,641
Contra Ex.ense -520,073 -355,584 -545,371 -545,371
Ca.ital 65,978 16,900 23,100 23,100
Gross Coun Cost $ 3,881,894 $ 3,920,598 $ 4,413,970 $ 4,413,970
Revenue 2,512,589 2,423,607 2,747,281 2,747,281
Net Count Cost $ 1,369,305 $ 1,496,991 $ 1,666,689 $ 1,666,689
Budget Positions 73.45 73.05 76.15 76.15
SUMMARY OF CHANGES: See individual budget units.
OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2)
To monitor and protect the environment of Weld County; 3) To provide surveillance of and
intervention in developing health problems within the population of Weld County;and 4)To develop
programs that address the major public health issues within the county.
290
HEALTH FUND SUMMARY
ALL DEPARTMENTS
(CONTINUED)
FUND 2500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
FTE's per 10,000/capita 4.59 4.57 4.76
Per capita cost (county support) $8.56 $9.36 $10.42
Effectiveness Measures (desired results)
See individual budget units.
FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units.
BOARD ACTION:
291
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110
DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds.
Personnel Services $ 0 $ 0 $ 0 $ 0
Purchased Services ----
Fixed Char.es ----
Ca.ital ----
Gross Count Cost $ 0 $ 0 $ 0 $ 0
Revenue 210,023 204,533 218,036 218,036
Net Coun Cost $ -210,023 $ -204,533 $ -218,036 $ -218,036
Budget Positions -- -- -
SUMMARY OF CHANGES: The Colorado Department of Public Health and Environment is
projecting a 4% increase in Per Capita funding for Weld County for next year over the 1999-2000
contracted amount of $209,650. This represents an increase of $13,503 over the current fiscal
year's budgeted amount.
OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2)
To monitor and protect the environment of Weld County; 3) To provide surveillance of and
intervention in developing health problems within the population of Weld County; 4) To develop
programs that address the major public health issues within the county.
292
HEALTH DEPARTMENT
NON-PROGRAM REVENUE
(CONTINUED)
2500-4110
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
Per capita cost (county support) ($1.31) ($1.28) ($1.36)
Effectiveness Measures (desired results)
See individual budget units
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
293
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HFALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100
DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and
Environment, including personnel, fiscal management, data and records management,
procurement and facilities management. The Director is the official registrar of vital statistics for
Weld County. Records of births and deaths which occur in Weld County are kept and certified
copies are available upon request from the deputy registrar.
Personnel Services $ 258,936 $ 279,759 $ 331,589 $ 331,589
.. - 11,383 15,350 15,350 15,350
Purchased Services 314,911 170,375 318,332 318,332
Fixed Char.es 13,356 100 100 100
Contra Ex.ense -520,073 -355,584 -545,371 -545,371
Ca•ital 44,995 0 0 0
Gross Coun Cost $ 123,508 $ 110,000 $ 120,000 $ 120,000
Revenue 118,508 110,000 120,000 120,000
Net Count Cost $ 5,000 $ 0 $ 0 $ 0
Budget Positions 7 7 7 7
SUMMARY OF CHANGES: Approximately $29,192 of the $51,830 increase in Personnel
Services is due to reclassifications of the Office Manager to Office Manager/Coordinator and
Department Director to Medical Director. The balance is due to the projected 4% cost-of-living
salary increases and increased cost of health insurance. There is a $147,957 increase in
Purchased Services. Of this amount, $146,100 is for computer services. This increased amount
is requested to reflect the actual 1999 expense of$193,900 plus an anticipated increase of$6,100.
Other increases are in the phone, travel and computer software line items. The Division is
requesting a $6,000 increase in phone services to cover the increased number of phones in the
new building and $1,000 increase in travel to cover the increased reimbursement rate of$.305 per
mile.
OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general
management support to Environmental Protection, Community Health Services and Health
Promotion.
294
HEALTH ADMINISTRATION
(CONTINUED)
2500-41100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Issuance of Birth and Death Certificates 13,455 15,000 16,500
Efficiency Measures
FTE's per 10,000/capita .438 .438 .438
Per capita cost (county support) 0 0 0
Effectiveness Measures (desired results)
Increase number of certified copies of birth
and death records issued from our
Department.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
295
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 2520-41200 2520-41210
DEPARTMENT DESCRIPTION: Provides community organizational and educational services in
the areas of adolescent pregnancy prevention, injury prevention, chronic and communicable
disease prevention. The Health Promotion Division also conducts community needs assessments
in Weld County.
Personnel Services $ 215,195 $ 173,050 $ 236,055 $ 236,055
.. - 6,193 21,681 14,850 14,850
Purchased Services 65,166 47,549 122,970 122,970
Fixed Char.es 44,481 22,997 44,324 44,324
Ca.ital 3,434 0 0 0
Gross Count Cost $ 334,469 $ 265,277 $ 418,199 $ 418,199
Revenue 171,645 102,607 221,401 221,401
Net Count Cost $ 162,824 $ 162,670 $ 196,798 $ 196,798
Budget Positions 6.62 4.3 6.05 6.05
SUMMARY OF CHANGES: The Health Education Division continues to provide community
assessment and health education services to Weld County citizens. An additional 2.23 FTE of
grant funded positions are requested in its budget proposal for FY 2001. The request represents
.an increase in personnel services expense of$63,005. These additional FTE result from expanded
grant funded projects in Tobacco Control and Abstinence. The Health Education Division forecasts
a decrease in supply costs of $6,831 for FY 2001, resulting primarily because of changes in the
activities of the Suicide Prevention Grant. The expenses for this grant are included in the
professional services category. Expenses for purchased services requested for FY 2001 for the
Health Education Division represent an increase of $75,421. This results from changes in
categories for the Suicide Grant and additional program costs for new and expanded grant projects
including the Abstinence Education Grant, Tobacco Prevention Grant, and Nutrition and Fitness
Grant. Matching funds of$9,600 are also reflected in purchased services expenses. Revenue for
the Health Education Division is projected to be$118,794 above FY 2000. This additional funding
results from Colorado Department of Public Health and Environment grants for Abstinence
Education and Tobacco Prevention,along with new Funding for Nutrition and Exercise through the
Colorado Action for Healthy People.
296
HEALTH PROMOTION
(CONTINUED)
2500-41200/41210
OBJECTIVES: 1)Identify,access and implement health promotion/disease prevention programs
and activities that will improve the health of the citizens of Weld County as determined by data
tracking, community needs assessment, and resource availability; 2) Reduce teen pregnancy and
other youth risk-taking behavior through implementation of community-based programs promoting
the strengthening of family skills; 3) Increase WCDPHE ability to perform effective health
promotion/education activities by providing technical support,facilitation and training to department
staff; and 4) Increase access to Health Department and other support services through increased
collaboration and cooperation with other community agencies and organizations.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of people attending Health 14,379 10,000 16,500
Education activities.
Efficiency Measures
FTE's per 10,000/capita .29 .38 .38
Per capita cost (county support) 1.10 1.23 1.23
Effectiveness Measures (desired results)
Reduction in teen pregnancy rates 15.7/10,000 14.5/10,000
Reduction in traffic fatalities 46 deaths 46 deaths 46 deaths
Identify Weld County citizens' priority health unknown At least three
issues and local/state and national
resources available to address these
issues.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
297
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2500-41300
DEPARTMENT DESCRIPTION: Holds clinics for tuberculosis, sexually-transmitted diseases,
maternity, family planning and blood pressure screening. Provides immunizations; physical
assessments, screening, counseling, and teaching in clinic setting; home visits for health
promotion, evaluation and health assessment; and community activities.
Personnel Services $ 1,373,766 $ 1,432,958 $ 1,559,048 $ 1,559,048
.. - 131,623 124,035 142,387 142,387
Purchased Services 221,896 316,648 230,156 230,156
Fixed Char•es 277,382 186,648 290,429 290,429
Ca•ital 10,752 3,000 2,200 2,200
Gross Count Cost $ 2,015,419 $ 2,063,289 $ 2,224,220 $ 2,224,220
Revenue 873,311 914,768 976,744 976,744
Net Coun Cost $ 1,142,108 $ 1,148,521 $ 1,247,476 $ 1,247,476
Budget Positions 36.83 38.0 38.35 38.35
SUMMARY OF CHANGES: The Immunization Action Plan (IAP) provides .55 FTE and the Early
Periodic Screening, Diagnosis, and Treatment (EPSDT) program had a loss of .25 FTE. This
resulted in a net gain of .35 FTE. The increase in net cost results primarily from the proposed
salary increases for FY 2001. Population growth has impacted demand for services; as a result,
increased services require more supplies. In purchased services the request reflects decreased
funding to satellite maternity site, Cottonwood Pointe, and cost savings in professional services.
Fixed charges reflect increased overhead for administration. Requested revenue amounts reflect
increased International Travel Clinic revenue and increased revenue from increases in service
delivery.
OBJECTIVES: 1) To provide preventive health services to the citizens of Weld County. 2)
Continue program evaluation and on-going analysis of cost effective methods of providing health
services.
298
COMMUNITY HEALTH SERVICES
(CONTINUED)
2500-41300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs 17,271 18,000 18,300
Efficiency Measures
FTE's per 10,000/capita 2.19 2.31 2.4 FTE
Per capita cost (county support) $6.50 $7.20 $7.80
Immunizations given 15,979 16,255 16,899
Children's Health 896 800 900
Family Services 5,712 5,825 5,925
Effectiveness Measures (desired results)
Fewer unintended pregnancies
Increased access to prenatal care in the first
trimester
Evaluate barriers to accessing health care
Ensure provision of immunizations
according to the state law
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
299
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Environmental Protection Services -- 2560-41400
DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by
requiring safe, healthful,and comfortable living and working conditions and by striving to enhance
the individual's total environmental well-being. Services include technical assistance and
consultation, monitoring and sampling, inspection and enforcement, education and planning
activities. The laboratory purpose is the prevention and control of communicable diseases and the
epidemiological study of disease.
'-Y ....a. ,a- Y+i
Personnel Services $ 976,083 $ 1,049,818 $ 1,129,753 $ 1,129,753
NM= 68,015 66,491 69,294 69,294
Purchased Services 158,728 208,964 220,816 220,816
Fixed Char.es 198,875 142,859 210,788 210,788
Ca•ital 6,797 13,900 20,900 20,900
Gross Count Cost $ 1,408,498 $ 1,482,032 $ 1,651,551 $ 1,651,551
Revenue 1,144,592 1,091,699 1,211,100 1,211,100
Net Coun Cost $ 263,906 $ 390,333 $440,451 $ 440,451
Budget Positions 23.0 23.75 24.75 24.75
SUMMARY OF CHANGES: The Environmental Protection Services (EPS) Division has
requested $13,160 to create 5 EH Specialist II positions. EPS has also asked for an additional .75
FTE for the environmental planning program. Also included is a 4% increase for cost-of-living.
There are minor increases due to inflation for supplies. In purchased services, EPS has requested
$15,000 to hire one intern per semester and an additional $10,000 for disposal of HHW (the
Program is growing). Without these two items, EPS would have actually asked for less funds than
the current budget. In the area of capital items, EPS has requested funding for an indoor air quality
monitor, a high volume filing cabinet, a water bath incubator, a microplate reader, pH/ISE meter,
and 5 GPS units. The increase in revenue is due to increased activity anticipated in the septic
($30,000)and STD laboratory($16,400)programs, a larger daycare contract($29,000), new food
service establishments ($6,000), and additional anticipated funds from the solid waste fund. EPS
has also requested an additional position for environmental planning. 25% of this position is paid
by the Daycare contract. The budget retains the .75 FTE for the Solid Waste Action Group which
was to be funded for one year only.
300
ENVIRONMENTAL HEALTH
SERVICES (CONTINUED)
2560-41400
OBJECTIVES: 1)To minimize the risk and rate of transmission of food-borne illnesses in Weld
County; 2) To assure institutional environments are maintained in a healthy and safe manner; 3)
To minimize the risk and rate of transmission of vector-borne disease in Weld County; 4) To
minimize the risk of transmitting waterborne disease through public swimming pools and natural
bathing areas in Weld County; 5) To protect air quality in Weld County; 6) To minimize the
environmental impacts from waste disposal;7)To protect water quality;8)To maintain and promote
an effective and efficient public health and environmental protection system through cooperative
partnerships at the federal, state, regional, and local levels; 9) To provide support for the
Preventive Health Services; 10)To minimize the environmental impacts from animal confinement
operations.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Field Activities (inspection, complaints, 8,475 8,550 8,700
investigations, etc.)
Efficiency Measures
FTE's per 10,000/capita 1.44 1.48 1.54
Per capita cost (county support) 1.65 2.44 2.75
Effectiveness Measures (desired results)
Fewer food-borne illnesses.
Improved air quality.
Improved institutional environments.
Prevention of water-borne disease in
swimming pools, etc.
Minimized environmental impacts from
waste disposal and waste facilities.
Improved water quality.
Improved relationships with other local,
county, regional, state, and federal
agencies.
Minimized risk from vector-borne disease.
Improved service to Public Health
Nursing.
Minimized impacts from animal feeding
Operations.
301
ENVIRONMENTAL HEALTH
SERVICES (CONTINUED)
2560-41400
FINANCE/ADMINISTRATIONRECOMMENDATION: The overall budget is recommended. There
are, however, three policy issues for the Board to address:
1. An additional Environmental Health Specialist position ($44,341) is included in the budget
for environmental planning and to respond to all the Department of Planning Services
referrals. Workload appears to justify the additional position. 25% of the position is paid
for by the Daycare Contract and only .75 FTE is county funded; therefore, it is
recommended.
2. In the 2000 budget a .75 FTE was approved to work with the Solid Waste Action Group.
The position was to be funded for only one year; however, EPS has requested the position
again be funded in 2001. The position is paid for by the Solid Waste Fund. Policy issue.
3. EPS has requested $15,000 to pay interns to work in EPS. The policy of Weld County has
been to not pay interns in any department. There are interns used on a regular basis in
Nursing, Health Education, Ambulance, GIS, District Attorney's Office, and the Sheriff's
Office. CSU now will only provide EPS interns if they are paid. Other Front Range counties
are paying for EPS interns. EPS relies upon interns for several projects each year. To pay
in this department is a policy change, and will create an inconsistency with other
departments. The option would be to hire part-time hourly employees for the necessary
special projects. Policy issue.
BOARD ACTION:
302
HUMAN
RESOURCES
FUND
I TEN YEAR TREND
Cumulative Percent Increase: Human Services
111
250
200
w
o -
L4
150 •Taxes
• Human Services
100
50
0
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001
HUMAN SERVICES FUND SUMMARY
The Human Services Fund for 2001 is projected to increase by $617,400 or 7.18%, for a total of
$9,210,349. Changes are associated with increases to Head Start Programs, which helps with
various needs of economically disadvantaged pre-school children, as well as Area Agency on
Aging, which includes a variety of programs for older Americans.
Being totally reliant upon state and federal funding sources, Human Services continues to operate
in an environment of uncertainty. The Human Services Fund's 2001 budget has been constructed
based upon the best available information on the funding levels. It is very likely that many of the
amounts will be changed between now and the actual execution of the 2001 budget.
The primary programs of Human Services are associated with the Workforce Investment Act(W IA)
funded under the Department of Labor, Employment and Training Administration. This program
is anticipating $1,316,000 for 2001. In addition, the Job Service contract will be for $450,000.
Temporary Assistance to Needy Families (TANF) is funded at $273,000, primarily for training of
TANF clients. The Welfare to Work Grant remains the same at $205,000 for 2001.
The Human Services Fund is totally funded through state and federal programs with the exception
of the 25% local match for the Aging Program, which amounts to $12,351. All Human Services
indirect costs are included in the 2001 budget.
Other programs of the Human Services Fund remain relatively stable programmatically with the
following 2001 funding levels:
Transportation $120,000
Supplemental Foods 1,075,000
Area Agency on Aging 884,500
Senior Nutrition 393,000
CSBG 210,000
In the above programs, Weld County must continue to be responsive and reactive to federal and
state administrative and budget changes in 2001.
The budget includes funding for Head Start programs totaling $2,206,700, with an additional
$1,862,000 for Migrant Head Start. The Pre-School Program is funded at $227,500, and all the
educational programs total $4,296,200, up $325,300.
304
HUMAN SERVICES FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
INTERGOVERNMENTAL REVENUE
2611 4314 60000 USDA 115,000.00 115,000.00 115,000.00
261495 4314 60000 USDA 0.00 40,000.00 40,000.00
261496 4314 60000 USDA 40,000.00 0.00 0.00
2653 4314 60000 USDA 50,000.00 50,000.00 50,000.00
2654 4314 60000 USDA 10,000.00 10,000.00 10,000.00
267695 4314 60000 USDA 175,000.00 175,000.00 175,000.00
2611 4320 60000 FEDERAL GRANTS 1,804,000.00 2,069,000.00 2,069,000.00
261495 4320 60000 FEDERAL GRANTS 0.00 1,802,000.00 1,802,000.00
261496 4320 60000 FEDERAL GRANTS 1,740,000.00 0.00 0.00
262695 4320 60000 FEDERAL GRANTS 350,000.00 450,000.00 450,000.00
2627 4320 60000 FEDERAL GRANTS 10,000.00 15,000.00 15,000.00
2633 4320 60000 FEDERAL GRANTS 205,000.00 205,000.00 205,000.00
2635 4320 60000 FEDERAL GRANTS 0.00 76,000.00 76,000.00
2636 4320 60000 FEDERAL GRANTS 145,000.00 250,000.00 250,000.00
263695 4320 60000 FEDERAL GRANTS 145,000.00 0.00 0.00
0 2637 4320 60000 FEDERAL GRANTS 232,000.00 250,000.00 250,000.00
v, 263795 4320 60000 FEDERAL GRANTS 27,100.00 0.00 0.00
263895 4320 60000 FEDERAL GRANTS 202,000.00 0.00 0.00
264095 4320 60000 FEDERAL GRANTS 12,000.00 0.00 0.00
2641 4320 60000 FEDERAL GRANTS 0.00 20,000.00 20,000.00
2643 4320 60000 FEDERAL GRANTS 160,000.00 200,000.00 200,000.00
264395 4320 60000 FEDERAL GRANTS 160,000.00 0.00 0.00
2651 4320 60000 FEDERAL GRANTS 33,649.00 35,649.00 35,649.00
2652 4320 60000 FEDERAL GRANTS 173,000.00 196,000.00 196,000.00
2653 4320 60000 FEDERAL GRANTS 170,000.00 170,000.00 170,000.00
2654 4320 60000 FEDERAL GRANTS 30,000.00 29,000.00 29,000.00
2655 4320 60000 FEDERAL GRANTS 12,000.00 0.00 0.00
2656 4320 60000 FEDERAL GRANTS 15,000.00 15,000.00 15,000.00
2657 4320 60000 FEDERAL GRANTS 1,500.00 2,500.00 2,500.00
2658 4320 60000 FEDERAL GRANTS 1,500.00 2,000.00 2,000.00
266195 4320 60000 FEDERAL GRANTS 25,000.00 0.00 0.00
2662 4320 60000 FEDERAL GRANTS 91,000.00 65,000.00 65,000.00
267895 4320 60000 FEDERAL GRANTS 201,000.00 210,000.00 210,000.00
2672 4321 60000 MEDICAID 51,000.00 55,000.00 55,000.00
267695 4324 60000 VALUE OF INVENTORY 900,000.00 900,000.00 900,000.00
262995 4340 60000 GRANTS 90,000.00 167,000.00 167,000.00
2630 4340 60000 GRANTS 55,000.00 55,000.00 55,000.00
HUMAN SERVICES FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
2632 4340 60000 GRANTS 124,000.00 253,000.00 253,000.00
2646 4340 60000 GRANTS 102,000.00 105,000.00 105,000.00
265995 4340 60000 GRANTS 350,000.00 420,000.00 420,000.00
2671 4340 60000 GRANTS 0.00 185,000.00 185,000.00
TOTAL INTERGOVERNMENTAL REVENUE 8,007,749.00 8,592,149.00 8,592,149.00
CHARGE FOR SERVICES
2611 4410 60000 CHARGE FOR SERVICES 10,000.00 10,000.00 10,000.00
2617 4410 60000 CHARGE FOR SERVICES 227,500.00 227,500.00 227,500.00
2620 4410 60000 CHARGE FOR SERVICES 11,700.00 11,700.00 11,700.00
262995 4410 60000 CHARGE FOR SERVICES 5,000.00 10,000.00 10,000.00
2632 4410 60000 CHARGE FOR SERVICES 0.00 20,000.00 20,000.00
2645 4410 60000 CHARGE FOR SERVICES 150,000.00 155,000.00 155,000.00
2646 4410 60000 CHARGE FOR SERVICES 10,000.00 13,000.00 13,000.00
2654 4410 60000 CHARGE FOR SERVICES 12,000.00 12,000.00 12,000.00
2669 4410 60000 CHARGE FOR SERVICES 16,000.00 16,000.00 16,000.00
o TOTAL CHARGE FOR SERVICE 442,200.00 475,200.00 475,200.00
rn
MISCELLANEOUS
261495 4680 60000 OTHER 0.00 20,000.00 20,000.00
261496 4680 60000 OTHER 20,000.00 0.00 0.00
2611 4690 60000 DONATIONS 1,000.00 1,000.00 1,000.00
2653 4690 60000 DONATIONS 122,000.00 122,000.00 122,000.00
TOTAL MISCELLANEOUS 143,000.00 143,000.00 143,000.00
TOTAL HUMAN SERVICES FUND 8,592,949.00 9,210,349.00 9,210,349.00
HUMAN SERVICES FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2611 60000 HUMAN SERVICES 1,930,000.00 2,195,000.00 2,195,000.00
261495 60000 HUMAN SERVICES 0.00 1,862,000.00 1,862,000.00
261496 60000 HUMAN SERVICES 1,800,000.00 0.00 0.00
2617 60000 HUMAN SERVICES 227,500.00 227,500.00 227,500.00
2620 60000 HUMAN SERVICES 11,700.00 11,700.00 11,700.00
262695 60000 HUMAN SERVICES 350,000.00 450,000.00 450,000.00
2627 60000 HUMAN SERVICES 10,000.00 15,000.00 15,000.00
262995 60000 HUMAN SERVICES 95,000.00 177,000.00 177,000.00
2630 60000 HUMAN SERVICES 55,000.00 55,000.00 55,000.00
2632 60000 HUMAN SERVICES 124,000.00 273,000.00 273,000.00
2633 60000 HUMAN SERVICES 205,000.00 205,000.00 205,000.00
2635 60000 HUMAN SERVICES 0.00 76,000.00 76,000.00
2636 60000 HUMAN SERVICES 145,000.00 250,000.00 250,000.00
263695 60000 HUMAN SERVICES 145,000.00 0.00 0.00
(-' 2637 60000 HUMAN SERVICES 232,000.00 250,000.00 250,000.00
oV 263795 60000 HUMAN SERVICES 27,100.00 0.00 0.00
263895 60000 HUMAN SERVICES 202,000.00 0.00 0.00
264095 60000 HUMAN SERVICES 12,000.00 0.00 0.00
2641 60000 HUMAN SERVICES 0.00 20,000.00 20,000.00
2643 60000 HUMAN SERVICES 160,000.00 200,000.00 200,000.00
264395 60000 HUMAN SERVICES 160,000.00 0.00 0.00
2645 60000 HUMAN SERVICES 150,000.00 155,000.00 155,000.00
2646 60000 HUMAN SERVICES 112,000.00 118,000.00 118,000.00
2651 60000 HUMAN SERVICES 33,649.00 35,649.00 35,649.00
2652 60000 HUMAN SERVICES 173,000.00 196,000.00 196,000.00
2653 60000 HUMAN SERVICES 342,000.00 342,000.00 342,000.00
2654 60000 HUMAN SERVICES 52,000.00 51,000.00 51,000.00
2655 60000 HUMAN SERVICES 12,000.00 0.00 0.00
2656 60000 HUMAN SERVICES 15,000.00 15,000.00 15,000.00
2657 60000 HUMAN SERVICES 1,500.00 2,500.00 2,500.00
2658 60000 HUMAN SERVICES 1,500.00 2,000.00 2,000.00
265995 60000 HUMAN SERVICES 350,000.00 420,000.00 420,000.00
266195 60000 HUMAN SERVICES 25,000.00 0.00 0.00
2662 60000 HUMAN SERVICES 91,000.00 65,000.00 65,000.00
2669 60000 HUMAN SERVICES 16,000.00 16,000.00 16,000.00
2671 60000 HUMAN SERVICES 0.00 185,000.00 185,000.00
2672 60000 HUMAN SERVICES 51,000.00 55,000.00 55,000.00
HUMAN SERVICES FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
267695 60000 HUMAN SERVICES 1,075,000.00 1,075,000.00 1,075,000.00
267895 60000 HUMAN SERVICES 201,000.00 210,000.00 210,000.00
TOTAL HUMAN SERVICES FUND 8,592,949.00 9,210,349.00 9,210,349.00
w
0
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SFRVICES FUND
BUDGET UNIT TITLE AND NUMBER: Head Start Program -- 60000 - 2611
DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for
economically disadvantaged pre-school age children.
Personnel Services $ 1,056,088 $ 950,000 $ 1,200,000 $ 1,200,000
.. - 75,260 95,000 95,000 95,000
Purchased Services 782,285 885,000 900,000 900,000
Fixed Char.es 12,306 0 0 0
Ca•ital 0 0 0 0
Gross Count Cost $ 1,925,939 $ 1,930,000 $ 2,195,000 $ 2,195,000
Revenue 1,925,939 1,930,000 2,195,000 2,195,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -
SUMMARY OF CHANGES: Grant has increased due to federal legislation expanding Head Start
programs.
OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Head Start plan approved by the Board.
309
HEAD START PROGRAM
(CONTINUED)
60000 - 2611
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 524 520 520
Efficiency Measures
Per capita cost 11.98 12.01 13.66
Per capita cost (County support) In kind .07 .21 .47
Effectiveness Measures (desired results)
Maintain full case load slots 477 477 477
FINANCE/ADMINISTRATION RECOMMENDATION: Recommended approval.
BOARD ACTION:
310
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SFRVICES FUND
BUDGET UNIT TITLE AND NUMBER: Migrant Head Start -- 60000 - 2614
DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and
preschool-age migrant children in Northeast Colorado and the Western slope.
Personnel Services $ 798,505 $ 950,000 $ 950,000 $ 950,000
Supplies 66,075 100,000 100,000 100,000
Purchased Services 771,217 750,000 800,000 800,000
Fixed Charges 11,322 0 12,000 12,000
Capital 0 0 0 0
Gross County Cost $ 1,647,119 $ 1,800,000 $ 1,862,000 $ 1,862,000
Revenue 1,647,119 1,800,000 1,862,000 1,862,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Grant has increased due to federal legislation expanding Migrant
Head Start programs.
OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Migrant Head Start plan approved by the
Board.
311
MIGRANT HEAD START
(CONTINUED)
60000 - 2614
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 250 250 250
Efficiency Measures
Per capita cost 10.25 11.20 11.58
Per capita cost (County Support) In kind .03 .11 .24
Effectiveness Measures (desired results)
Maintain full caseload slots 250 250 250
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval
BOARD ACTION:
312
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Preschool Fund --60000 - 2617
DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts.
Personnel Services $ 109,584 $ 125,000 $ 125,000 $ 125,000
•• 292 2,500 2,500 2,500
Purchased Services 16,870 100,000 100,000 100,000
Fixed Char.es 0 0 0 0
0 0 0 0
Gross Count Cost $ 126,746 $ 227,500 $ 227,500 $ 227,500
Revenue 126,746 227,500 227,500 227,500
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide preschool services to school district requesting the services.
313
PRESCHOOL FUND
(CONTINUED)
60000 - 2617
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 42 75 75
Efficiency Measures
Per capita cost .78 1.42 1.42
Effectiveness Measures (desired results)
Full slots maintained 45 75 75
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
314
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Community Action Health
BUDGET UNIT TITLE AND NUMBER: Promotion Program -- 60000 - 2620
DEPARTMENT DESCRIPTION: Community Action Health Promotion program which provides
health training to Head Start clients and staff.
Personnel Services $ 0 $ 0 $ 0 $ 0
•• 0 0 0 0
Purchased Services 8,706 11,700 11,700 11,700
Fixed Char.es 0 0 0 0
Ca•ital 0 0 0 0
Gross Coun Cost $ 8,706 $ 11,700 $ 11,700 $ 11,700
Revenue 8,706 11,700 11,700 11,700
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No changes.
OBJECTIVES: To conduct a child healthy habits project.
315
COMMUNITY ACTION HEALTH
PROMOTION PROGRAM
(CONTINUED)
60000 - 2620
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Training Sessions provided by contractor 175 200 200
Efficiency Measures
Per capita cost .05 .07 .07
Effectiveness Measures (desired results)
Sessions incurred by FENWC classes 175 200 200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
316
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser) —60000 - 2626
DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld
County.
_Ma ...
Personnel Services $ 239,732 $ 230,000 $ 275,000 $ 275,000
.. - M. 1,372 4,000 5,000 5,000
Purchased Services 108,185 116,000 170,000 170,000
Fixed Char•es 0 0 0 0
Ca•ital 0 0 0 0
Gross Coun Cost $ 349,289 $ 350,000 $ 450,000 $ 450,000
Revenue 349,289 350,000 450,000 450,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- '-
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
317
JOB SERVICE (WAGNER/PEYSER)
(CONTINUED)
60000 - 2626
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 9,109 10,000 10,000
Efficiency Measures
Per capita cost 2.17 2.18 2.80
Effectiveness Measures (desired results)
Job placements 3,213 3,200 3,200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
318
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND Number Summer Joh Hunt-- 60000 - 2627
DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months.
_. -.
Personnel Services $ 9,534 $ 10,000 $ 10,000 $ 10,000
MIMI93 1,000 1,000 1,000
Purchased Services 373 4,000 4,000 4,000
Fixed Charles 0 0 0 0
Capital 0 0 0 0
Gross Coun Cost $ 10,000 $ 15,000 $ 15,000 $ 15,000
Revenue 10,000 15,000 15,000 15,000
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No changes.
OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
319
SUMMER JOB HUNT
(CONTINUED)
60000 - 2627
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 750 750 750
Efficiency Measures
Per capita cost .06 .09 .09
Effectiveness Measures (desired results)
Obtained employments 350 350 350
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
320
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICFS FUND
BUDGET UNIT TITLE AND NUMBER: Fmnloyment First -- 60000 - 2629
DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate
in various job search and development activities.
Personnel Services $ 81,608 $ 100,000 $ 100,000 $ 100,000
35,263 22,000 32,000 32,000
Purchased Services 41,298 38,000 45,000 45,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 158,169 $ 160,000 $ 177,000 $ 177,000
Revenue/Transfers In 158,169 160,000 177,000 177,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program contract increased for 2001.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the Employment First plan approved by the
Board.
321
EMPLOYMENT FIRST
(CONTINUED)
60000 - 2629
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 729 700 700
Efficiency Measures
Per capita cost .98 1.00 1.10
Effectiveness Measures (desired results)
Clients placed in FT employment 219 210 210
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
322
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Youth Crime Prevantinn Intarvantinn -- Bonen - 2B30
DEPARTMENT DESCRIPTION: Employment and training for hi-risk out of school youth .
Personnel Services $ 12,733 $ 30,000 $ 30,000 $ 30,000
NEMIMI 400 1,000 1,000 1,000
Purchased Services 38,690 24,000 24,000 24,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 51,823 $ 55,000 $ 55,000 $ 55,000
Revenue 51,823 55,000 55,000 55,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No changes. Grant transferred from Colorado Department of Local
Affairs to Colorado Department of Health and Environment.
OBJECTIVES: Provide employment and training for at-risk youth.
323
YOUTH CRIME PREVENTION INTERVENTION
(CONTINUED)
60000 - 2630
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 111 100 100
Efficiency Measures
Per capita cost .32 .34 .34
Effectiveness Measures (desired results)
Participants receiving GED's 32 35 35
Participants entering employment 40 40 40
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
324
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Tempnrary Assistance to Needy Families - 60000-2632
DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare.
_
Personnel Services $ 134,519 $ 140,000 $ 150,000 $ 150,000
.. -INIE 1,902 3,000 3,000 3,000
Purchased Services 105,576 110,000 120,000 120,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 241,997 $ 253,000 $ 273,000 $ 273,000
Revenue 241,997 253,000 273,000 273,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program increased by $20,000 for FY 2001.
OBJECTIVES: Provide employment services to TANF clients.
325
TEMPORARY ASSISTANCE
TO NEEDY FAMILIES
(CONTINUED)
60000-2632
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 130 130 130
Efficiency Measures
Per capita cost (county support) 1.50 1.57 1.70
Effectiveness Measures (desired results)
Meeting Federal Participation rates after
caseload reduction Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
326
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Welfare to Work -- 60000 - 2633
DEPARTMENT DESCRIPTION: Program to work with the employed, hard-to-serve TANF
clients.
' .q9 iw�«Wc , T °x�g: .
Personnel Services $ 37,575 $ 100,000 $ 100,000 $ 10,000
NM661 5,000 5,000 5,000
Purchased Services 35,787 100,000 100,000 100,000
Fixed Char.es 0 0 0 0
Ca•ital 0 0 0 0
Gross Count Cost $ 74,023 $ 205,000 $ 205,000 $ 205,000
Revenue 74,023 205,000 205,000 205,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No changes.
OBJECTIVES:To keep clients off of public assistance and employed.
327
WELFARE TO WORK
(CONTINUED)
60000 - 2633
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 120 140 140
Efficiency Measures
Per capita cost .46 1.28 1.28
Effectiveness Measures (desired results)
Job entry rate 35% 50% 50%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
328
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act,Administration--60000-2635
DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce
Investment Act grants.
i " ° ₹' h..J.,
Personnel Services $ 0 $ 0 $ 50,000 $50,000
0 0 1,000 1,000
Purchased Services 0 0 25,000 25,000
OFixed Char.es 0 0 0 0
Ca•ital 0 0 0 0
Gross Count Cost $ 0 $ 0 $ 76,000 $ 76,000
Revenue 0 0 76,000 76,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Administrative budget has been reduced from JTPA at 20% to WIA
at 10% of budget.
PERFORMANCE MEASURES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
329
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER- Workforce Investment Act Adult Program -60000-2636
DEPARTMENT DESCRIPTION: This program will replace the JTPA adult program on July 1,
2000.
r x r
Personnel Services $ 0 $ 90,000 $ 120,000 $ 120,000
IngMil 0 1,000 5,000 5,000
Purchased Services 0 54,000 125,000 125,000
Fixed Chars es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 0 $ 145,000 $ 250,000 $ 250,000
Revenue 0 145,000 250,000 250,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: New program 7/1/2000 - - replaces JTPA.
OBJECTIVES: Provide eligible adults with core services to attain employment.
330
WORKFORCE INVESTMENT ACT
ADULT PROGRAM
(CONTINUED)
60000-2636
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 127 130
Efficiency Measures
Per capita cost .90 1.56
Effectiveness Measures (desired results)
Positive terminations State has not
finalized goal
requirements
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
331
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Youth Program-60000 -2637
DEPARTMENT DESCRIPTION: This program replaces JTPA youth programs on July 1, 2000.
-
Personnel Services $ 0 $ 170,000 $ 170,000 $ 170,000
lin 0 2,000 5,000 5,000
Purchased Services 0 60,000 75,000 75,000
Fixed Char.es 0 0 0 0
Ca site] 0 0 0 0
Gross Count Cost $ 0 $ 232,000 $ 250,000 $ 250,000
Revenue 0 232,000 250,000 250,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Replaces JTPA youth and summer youth programs.
OBJECTIVES: To provide core services to eligible youth.
332
WORKFORCE INVESTMENT ACT
YOUTH PROGRAM
(CONTINUED)
60000 -2637
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 66 70
Efficiency Measures
Per capita cost 1.44 1.66
Effectiveness Measures (desired results)
Positive terminations State has not
finalized goal
requirements
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
333
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: Statewide Activities Grant - - 60000-2640
DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the
WIA programs and can be used for staff training and administration.
Personnel Services $ 0 $ 0 $ 0 $ 0
MM. 0 0 0 0
Purchased Services 0 0 20,000 20,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 0 $ 0 $ 20,000 $ 20,000
Revenue 0 0 20,000 20,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: This grant replaces the JTPA Performance Incentive and Capacity
Building grants.
PERFORMANCE MEASURES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval
BOARD ACTION:
334
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SFRVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER- niclnratari Wnrker Prngrnm -- mono-
2641
DEPARTMENT DESCRIPTION: This program replaces the JTPA Dislocated Worker Program
on July 1, 2000.
Personnel Services $ 0 $ 80,000 $ 100,000 $ 100,000
., - 0 10,000 10,000 10,000
Purchased Services 0 70,000 90,000 90,000
Fixed Char.es 0 0 0 0
IMIIIIII 0 0 0 0
Gross Count Cost $ 0 $ 160,000 $ 200,000 $ 200,000
Revenue 0 160,000 200,000 200,000
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Replaces JTPA Dislocated Worker program.
OBJECTIVES: Provide retraining for eligible laid off clients.
335
WORKFORCE INVESTMENT ACT
DISLOCATED WORKER PROGRAM
(CONTINUED)
60000-2643
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served . 0 114 120
Efficiency Measures
Per capita cost 1.00 1.24
Effectiveness Measures (desired results)
Positive terminations State has not
finalized goal
requirements
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
336
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Educational I ab -- 60000 - 2645
DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Educational
Lab.
—
Personnel Services $ 96,343 $ 90,000 $ 100,000 $ 100,000
.. 42,131 20,000 25,000 25,000
Purchased Services 8,788 40,000 30,000 30,000
Fixed Char.es 57 0 0 0
Ca.ital 46,833 0 0 0
Gross Count Cost $ 194,152 $ 150,000 $ 155,000 $ 155,000
Revenue 194,152 150,000 155,000 155,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program contract up $5,000 for 2001.
OBJECTIVES: Provide a computer educational experience for clients.
337
EDUCATIONAL LAB
(CONTINUED)
60000 - 2645
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,523 1,500 1,500
Efficiency Measures
Per capita cost 1.20 .93 .96
Effectiveness Measures (desired results)
GED's obtained 76 75 75
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
338
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Americorp Program -- 60000 - 2646
DEPARTMENT DESCRIPTION: Youth corp program contracted with Larimer County.
Personnel Services $ 30,926 $ 90,000 $ 40,000 $ 40,000
•• - 1,664 2,000 2,000 2,000
Purchased Services 66,020 20,000 70,000 70,000
Fixed Charges 3,449 0 6,000 6,000
Ca•ital 0 0 0 0
Gross Count Cost $ 102,059 $ 112,000 $ 118,000 $ 118,000
Revenue 102,059 112,000 118,000 118,000
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase in program contract for 2001.
OBJECTIVES: Provide Federal Americorp program for youth to receive stipends and college
tuition credits for public service work.
339
AMERICORP PROGRAM
(CONTINUED)
60000 - 2646
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants in program 8 8 8
Efficiency Measures
Per capita cost .63 .70 .73
Effectiveness Measures (desired results)
Clients completing program 8 8 8
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
340
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Administration -- 60000 - 2651
DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior
Programs of the Area Agency on Aging.
Personnel Services $ 25,091 $ 36,000 $ 37,000 $ 37,000
907 2,000 1,000 1,000
Purchased Services 20,233 8,000 10,000 10,000
Fixed Char.es 0 0 0 0
Ca•ital 0 0 0 0
Gross Coun Cost $ 46,231 $ 46,000 $ 48,000 $ 48,000
Revenue/Transfers In 33,880 33,649 35,649 35,649
Net Coun Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Slight increase of$2,000. County subsidy of$12,351 unchanged.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
341
AREA AGENCY ON AGING
ADMINISTRATION (CONTINUED)
60000 - 2651
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Programs Administered 10 9 9
Efficiency Measures
Per capita cost (county support) .08 .08 .08
Per capita cost other .21 .21 .22
Effectiveness Measures (desired results)
n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
342
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Support Services -- 60000 - 2652
DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly;
Adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling
and ombudsman assistance.
i E '.3r ➢ �,.,��7',ly=�l�zt
Personnel Services $ 50,989 $ 71,000 $ 82,000 $ 82,000
MIME. 378 1,000 1,000 1,000
Purchased Services 117,440 101,000 113,000 113,000
Fixed Char.es 0 0 0 0
Ca•ital 0 0 0 0
Gross Coun Cost $ 168,807 $ 173,000 $ 196,000 $ 196,000
Revenue 168,807 173,000 196,000 196,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -
--
SUMMARY OF CHANGES: Increase in program revenue for FY 2001.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
343
AREA AGENCY ON AGING
SUPPORT SERVICES
(CONTINUED)
60000 - 2652
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Outreach - homebound Spanish surnamed
elderly 3,600 3,600 3,600
Adult day care 19,900 19,900 19,900
In-home respite care 800 800 800
Legal consultation/representation 180 180 180
Homemaker and personal care 2,000 2,000 2,000
Nursing home advocacy 500 500 500
Efficiency Measures
Per capita cost 1.05 1.08 1.22
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
344
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICFS FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Congregate Meal Program -- 60000 - 2653
DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition
sites around the County.
Personnel Services $ 44,996 $ 50,000 $ 50,000 $ 50,000
•. -IME 11,120 9,000 9,000 9,000
Purchased Services 285,712 283,000 283,000 283,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 341,828 $ 342,000 $ 342,000 $ 342,000
Revenue 341,828 342,000 342,000 342,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No changes.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
345
AREA AGENCY ON AGING
CONGREGATE MEAL PROGRAM
(CONTINUED)
60000 - 2653
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 69,633 70,000 70,000
Efficiency Measures
Per capita cost 2.13 2.13 2.13
Effectiveness Measures(desired results)
Maintain program income/meal 2.07 2.00 2.00
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
346
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 60000 - 2654
DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on
Wheels and also funds the Liquid Supplement Program.
Personnel Services $ 0 $ 0 $ 0 $ 0
BEIMMI5,432 10,000 7,000 7,000
Purchased Services 43,895 42,000 44,000 44,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Coun Cost $ 49,327 $ 52,000 $ 51,000 $ 51,000
Revenue 49,327 52,000 51,000 51,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Small decrease in program revenue.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
347
AREA AGENCY ON AGING
HOME DELIVERED MEALS
(CONTINUED)
60000-2654
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 33,480 34,000 35,000
Efficiency Measures
Per capita cost .31 .32 .32
Effectiveness Measures (desired results)
Maintain income/meal ($1) 1.08 1.00 1.00
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
348
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Health Services -- 60000 - 2656
DEPARTMENT DESCRIPTION: This grant provides health services to needy elderly clients.
Personnel Services $ 2,679 $ 0 $ 2,000 $ 2,000
IMMIEN 0 0 0 0
Purchased Services 13,004 15,000 13,000 13,000
Fixed Char,es 0 0 0 0
Casital 0 0 0 0
Gross Count Cost $ 15,683 $ 15,000 $ 15,000 $ 15,000
Revenue 15,683 15,000 15,000 15,000
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No changes.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
349
AREA AGENCY ON AGING
HEALTH SERVICES
(CONTINUED)
60000 - 2656
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dental services to low income elderly 50 50 50
Efficiency Measures
Per capita cost .10 .09 .09
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
350
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Flder Abuse Grant-- 60000 - 2657
DEPARTMENT DESCRIPTION:This grant provides for educational training to the community on
elder abuse.
Personnel Services $ 0 $ 1,000 $ 2,000 $ 2,000
.. 0 0 0 0
Purchased Services 166 500 500 500
Fixed Char.es 0 0 0 0
Ca•ital 0 0 0 0
Gross Count Cost $ 166 $ 1,500 $ 2,500 $ 2,500
Revenue 166 1,500 2,500 2,500
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -
- --
SUMMARY OF CHANGES: Program revenue is increased by $1,000.
OBJECTIVES: Provide training to the community on elderly abuse.
351
AREA AGENCY ON AGING
ELDER ABUSE GRANT
(CONTINUED)
60000 - 2657
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Educated CNA, staff, NH residents/families 175 175 175
Efficiency Measures
Per capita cost .01 .02
Effectiveness Measures (desired results)
Education of long term staff 175 175 175
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
352
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 60000 - 2658
DEPARTMENT DESCRIPTION: These funds supplement the support services fund.
� _ . .
Personnel Services $ 154 $ 0 $ 1,500 $ 1,500
IMMIIII 0 0 0 0
Purchased Services 0 1,500 500 500
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 154 $ 1,500 $ 2,000 $ 2,000
Revenue 154 1,500 2,000 2,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Slight increase in program revenue.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
353
AREA AGENCY ON AGING
SPECIAL OMBUDSMAN
(CONTINUED)
60000 - 2658
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Recruit and train volunteers 10 10 10
Efficiency Measures
Per capita cost .01 .01
Effectiveness Measures (desired results)
Work outputs are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
354
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICFS FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Single Entry Point -- 60000 - 2659
DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid
eligible clients.
i�.=
Personnel Services $ 317,543 $ 280,000 $ 330,000 $ 330,000
.. 690 5,000 2,000 2,000
Purchased Services 47,451 65,000 88,000 88,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Coun Cost $ 365,684 $ 350,000 $ 420,000 $ 420,000
Revenue 365,684 350,000 420,000 420,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase in program revenue of$70,000.
OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide
services to eligible clients as specified in the Area Agency on Aging grant approved by the Board.
355
AREA AGENCY ON AGING
SINGLE ENTRY POINT
(CONTINUED)
60000 - 2659
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 420 420 420
Efficiency Measures
Per capita cost 2.28 2.18 2.61
Effectiveness Measures (desired results)
Divert Medicaid Eligible clients from
Institutional care to cost effective home
care 420 420 420
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
356
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVI[ FS FUND
BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant-- 60000 -2662
DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the
County.
Personnel Services $ $ 50,000 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 59,263 14,000 65,000 65,000
Fixed Char.es 0 0 0 0
Ca.ital 0 34,000 0 0
Gross Coun Cost $ 59,263 $ 98,000 $ 65,000 $ 65,000
Revenue 59,263 91,000 65,000 65,000
Net Coun Cost $ 0 $ 7,000 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program revenues are down by $33,000.
OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations; and 2) Provide
services to eligible clients as specified in the FTA grant approved by the Board.
357
FEDERAL TRANSIT GRANT
(CONTINUED)
60000 - 2662
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 470,247 500,000 500,000
Efficiency Measures
Per capita cost .36 .56 .40
Per capita cost (County support) .04 .00 .00
Effectiveness Measures (desired results)
Passenger trips 108,495 110,000 115,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
358
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Other Programs -- 60000 - 2669
DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the
aging programs.
Personnel Services $ 7,191 $ 12,000 $ 10,000 $ 10,000
.. MIIIII 151 1,000 500 500
Purchased Services 2,889 3,000 5,500 5,500
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 10,231 $ 16,000 $ 16,000 $ 16,000
Revenue 10,231 16,000 16,000 16,000
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No changes.
OBJECTIVES: Supplement other senior programs in Weld County.
359
AREA AGENCY ON AGING
OTHER PROGRAMS
(CONTINUED)
60000 - 2669
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Client assessments as needed 10 10 10
Efficiency Measures
Per capita cost .06 .10 .10
Effectiveness Measures (desired results)
Maintain work outputs goals Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
360
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging State Funds - - 60000-2671
DEPARTMENT DESCRIPTION:
Personnel Services $ 0 $ 0 $ 50,000 $ 50,000
_ 0 0 1,000 1,000
Purchased Services 0 0 134,000 134,000
Fixed Chars es 0 0 0 0
Ca•ital 0 0 0 0
Gross Coun Cost $ 0 $ 0 $ 185,000 $ 185,000
Revenue 0 0 185,000 185,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARY OF CHANGES: New program for FY2001.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
New Projects/Programs 13
Efficiency Measures
Per capita cost
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
361
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER:_ Medicaid Transportation -- 60000 - 2672
DEPARTMENT DESCRIPTION: Medical and non-medical transportation of Medicaid clients.
Personnel Services $ 0 $ 45,000 $ 0 $ 0
FEMIIIII 0 0 0 0
Purchased Services 46,238 6,000 55,000 55,000
Fixed Charies 0 0 0 0
Ca 9 ital 0 0 0 0
Gross Count Cost $ 46,238 $ 51,000 $ 55,000 $ 55,000
Revenue 46,238 51,000 55,000 55,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -
- --
SUMMARY OF CHANGES: Increase in revenue of $4,000.
OBJECTIVES: To establish a new program with transportation and meet a community need.
362
MEDICAID TRANSPORTATION
(CONTINUED)
60000 - 2672
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 7,592 8,000 9,000
Efficiency Measures
Per capita cost .29 .32 .34
Effectiveness Measures (desired results)
Passenger trips 1,849 2,000 2,500
FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend approval.
BOARD ACTION:
363
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Supplemental Foods -- 60000- 2676
DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income
eligible mothers, infants and children and elderly of the County.
Personnel Services $ 30,786 $ 50,000 $ 0 $ 0
., - 151 900,000 900,000 900,000
Purchased Services 160,328 125,000 175,000 175,000
Fixed Char.es 0 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 191,265 $ 1,075,000 $ 1,075,000 $ 1,075,000
Revenue 191,265 1,075,000 1,075,000 1,075,000
Net Count Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Supplies includes value of inventory in 2000/2001 figures.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the USDA contract approved by the Board.
364
SUPPLEMENTAL FOODS
(CONTINUED)
60000- 2676
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 47,916 47,920 47,920
Efficiency Measures
Per capita cost 1.19 6.69 6.69
Effectiveness Measures (desired results)
Maintain or increase average monthly
participation rate Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
365
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SFRVICES FUND
BUDGET UNIT TITLE AND NUMBER- Community Services Block Grant -- 60000 - 2676
DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low
income and elderly of the community. It's focus has been on transportation in the rural sites.
Personnel Services $ 42,667 $ 150,000 $ 50,000 $ 50,000
MIIIIII0 1,000 1,000 1,000
Purchased Services 122,035 50,000 159,000 159,000
Fixed Char.es 142 0 0 0
Ca.ital 0 0 0 0
Gross Count Cost $ 164,844 $ 201,000 $ 210,000 $ 210,000
Revenue 164,844 201,000 210,000 210,000
Net Coun Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- --
SUMMARY OF CHANGES: FY 2001 revenue up $9,000.
OBJECTIVES: 1) Administer program as defined by DOL rules and regulations; and 2) Provide
services to eligible clients as specified in the CSBG plan approved by the Board.
366
COMMUNITY SERVICES BLOCK GRANT
(CONTINUED)
60000 - 2678
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Transportation to rural elderly 6,796 6,796 6,796
Volunteer support 240 240 240
Employment opportunities low-income
unskilled adult labor force 746 746 746
Client support for job readiness 50 50 50
Efficiency Measures
Per capita cost 1.03 1.25 1.31
Effectiveness Measures (desired results)
Work output goals maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
367
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SPECIAL REVENUE FUNDS
Special Revenue Funds are established to account for taxes or other earmarked revenue of the
county which finance specified activities as required by law or administrative action.
CONTINGENCY FUND:
The Contingency Fund is funded at the level of$4,450,000. It is recommended that this amount,
coupled with the $2,000,000 carry-over fund balance in the General Fund be retained, especially
with all the uncertainty of state and federal funding and tax collections.
SOLID WASTE FUND:
The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,150,000 with an
anticipated beginning fund balance of $600,000. Funds are committed to offset environmental
health costs,the household hazardous waste program($626,836),overhead ($13,947), and trash
enforcement and pickup program ($56,391). The remaining $452,826 is undesignated.
CONSERVATION TRUST FUND:
The Conservation Trust Fund is budgeted at$327,500 based upon the anticipated operating costs
for 2001. The budget reflects funding of Island Grove Park ($294,946), and the Missile Site Park
($45,054).
EMERGENCY RESERVE FUND:
The Emergency Reserve Fund is established per Amendment One(TABOR), passed November 3,
1992. The amendment requires that an emergency reserve be created to be used for declared
emergencies only. It also requires each local government to reserve one percent or more for 1993,
two percent or more for 1994, and three percent or more for all later years of the fiscal year
spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A
reserve of $2,500,000 has been established for 2001, which is greater than the required 3% of
fiscal spending.
369
CONSERVATION TRUST FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
INTERGOVERNMENTAL REVENUE
2200 4332 73700 LOTTERY 325,000.00 330,000.00 330,000.00
MISCELLANEOUS REVENUE
2200 4610 73700 EARNINGS ON INVESTMENTS 2,500.00 10,000.00 10,000.00
TOTAL CONSERVATION TRUST FUND 327,500.00 340,000.00 340,000.00
Lo
V
0
CONSERVATION TRUST FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2200 73700 CONSERVATION TRUST 327,500.00 340,000.00 340,000.00
TOTAL CONSERVATION TRUST FUND 327,500.00 340,000.00 340,000.00
w
v
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND
BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to
be used for the acquisition, development, and maintenance of new conservation sites within Weld
County.
,
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 286,971 323,000 308,776 308,776
Fixed Charges 0 0 0 0
Capital 0 4,500 31,224 31,224
Gross County Cost $ 286,971 $ 327,500 $ 340,000 $ 340,000
Revenue 317,770 327,500 340,000 340,000
Net County Cost $ -30,799 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Revenues are projected at$340,000 with $330,000 from the lottery
and $10,000 from interest. Lottery revenues are projected to be up due the population growth in
the unincorporated parts of the county. Island Grove Park maintenance is budgeted at$263,722,
down$2,389 due to increased revenues from utilization that offset costs paid to the City of Greeley.
An additional $31,224 is budgeted in capital for Island Grove to waterproof the building.
Expenditures for the Missile Site Park are budgeted at $45,054.
OBJECTIVES: See criteria following Administrative Recommendation.
372
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Missile Site Park Visitors 2,190 2,300 2,400
Island Grove Park Visitors 750,000 775,000 800,000
Efficiency Measures
Per capita cost (county support) $1.79 $2.05 $2.13
Cost per visitor $0.38 $0.42 $0.42
Effectiveness Measures (desired results)
Percentage of increased use 3% 3% 3%
Percentage of increased revenue from user
fees to support parks 6% 15% 15%
FINANCE/ADMINISTRATION RECOMMENDATION:
Historically, the following is the amount of money received annually since the lottery started:
1983 $ 194,698
1984 195,304
1985 151,033
1986 138,069
1987 162,736
1988 154,074
1989 130,764
1990 136,726
1991 200,103
1992 220,219
1993 264,371
1994 205,534
1995 327,162
1996 312,024
1997 356,262
1998 363,962
1999 286,971
373
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
The funds have been used for maintenance and development of Island Grove Park and the Missile
Site Park, with the exception of the following items:
Entity Purpose Amount
1983:
Greeley Civic Auditorium $ 141,464
1984:
Greeley Civic Auditorium $ 143,000
1985:
Greeley Civic Auditorium $ 90,000
1986:
Greeley Civic Auditorium $ 51,500
LaSalle Community Center 10,000
Ault Park System 7,500
Dacono Park Improvements 3,000
Windsor Park Improvements 6,000
Ft. Lupton Pearsin Park Sports
Complex 10,000
Independence Stampede Headquarters Facility 5,000
Since 1987 all funds have gone to the two county parks.
In 1984,the Board adopted the following criteria, in priority order,for the use and allocation of Weld
County lottery funds. This policy remains in force today:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld County.
3. Projects must contribute to or compliment the economic development
activities of Weld County.
4. Projects must have an area impact or significance.
5. Funds used for local community projects must have substantial local
support.
6. Outside of existing county parks, no operating funds shall be contributed
to projects.
374
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
Capital items totaling $55,124 were requested, but only $31,224 are recommended as follows:
(4-H Building)
ADA Lift Platform $ 23,900 $ -0-
Waterproof
Building 31,224 31.224
$ 55.124 $ 31.224
BOARD ACTION:
375
CONTINGENT FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
2300 4112 90300 CURRENT PROPERTY TAXES 2,252,050.00 2,100,000.00 2,100,000.00
TOTAL CONTINGENT FUND 2,252,050.00 2,100,000.00 2,100,000.00
V
CONTINGENT FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2300 90300 CONTINGENT 4,852,050.00 4,450,000.00 4,450,000.00
TOTAL CONTINGENT FUND 4,852,050.00 4,450,000.00 4,450,000.00
w
-4
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONTINGENCY FUND
BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300
DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
{
Personnel Services $ 0 $ 0 $ 0 $ 0
PNMMII 0 0 0 0
Purchased Services 0 0 0 0
Fixed Char.es 1,200,000 4,852,050 4,450,000 4,450,000
Ca•ital 0 0 0 0
Gross Coun Cost $ 1,200,000 $ 4,852,050 $ 4,450,000 $ 4,450,000
Revenue/Fund Bal. 2,699,153 2,600,000 2,350,000 2,350,000
Net Count Cost $ -1,499,153 $ 2,252,050 $ 2,100,000 $ 2,100,000
Budget Positions -- -- -"
SUMMARY OF CHANGES: The Contingency Fund is funded at the level of$4,450,000 by carry-
over fund balance of $2,350,000 and property tax of $2,100,000.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of
$4,450,000 and the Emergency Reserve of$2,500,000 provide adequate reserves for the county
and should be retained. In order to reduce the fund balance in the Social Services Fund in 2001
the amount of $1,100,000 is budgeted in the Contingency Fund in the 2001 budget.
BOARD ACTION:
378
EMERGENCY RESERVE FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
2400 4112 53100 CURRENT PROPERTY TAXES 0.00 0.00 0.00
TOTAL EMERGENCY RESERVE FUND 0.00 0.00 0.00
V
EMERGENCY RESERVE FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2400 53100 EMERGENCY RESERVE 2,500,000.00 2,500,000.00 2,500,000.00
TOTAL EMERGENCY RESERVE FUND 2,500,000.00 2,500,000.00 2,500,000.00
L..)
co
0
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND
BUDGET UNIT TITLE AND NUMBER: Fmergency Reserve -- 2400-53100
DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment
One (TABOR), passed November 3, 1992, which requires that an emergency reserve be
established to be used for declared emergencies only, and that each local government shall
reserve for 1993 1%or more, for 1994 2% or more, and for all later years 3%or more of the fiscal
year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve.
Personnel Services $ 0 $ 0 $ 0 $ 0
.. M. 0 0 0 0
Purchased Services 0 0 0 0
Fixed Char.es 0 2,500,000 2,500,000 2,500,000
Ca.ital 0 0 0 0
Gross Coun Cost $ 0 $ 2,500,000 $ 2,500,000 $ 2,500,000
Revenue/Fund Bal. 4,574 2,500,000 2,500,000 2,500,000
Net Count Cost $ -4,574 $ 0 $ 0 $ 0
Budget Positions -- -- ""
SUMMARY OF CHANGES: The Emergency Reserve is funded at$2,500,000, which meets the
3% fiscal year spending requirement.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $2,500,000 be
funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded
from carry-over fund balance.
BOARD ACTION:
381
SOLID WASTE FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
CHARGE FOR SERVICES
2700 4410 90200 CHARGE FOR SERVICES 1,050,000.00 1,150,000.00 1,150,000.00
TOTAL SOLID WASTE FUND 1,050,000.00 1,150,000.00 1,150,000.00
w
00
N
SOLID WASTE FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2700 21240 ORDINANCE 163 ENFORCEMENT 55,609.00 56,391.00 56,391.00
2700 90200 SOLID WASTE 994,391.00 1,093,609.00 1,093,609.00
TOTAL SOLID WASTE FUND 1,050,000.00 1,150,000.00 1,150,000.00
co
w
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Code Enforcement -- 2700-21240
DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal
dumping, and roadside trash pick-up program.
Personnel Services $ 25,767 $ 29,259 $ 30,041 $ 30,041
PEES0 650 650 650
Purchased Services 7,203 20,700 20,700 20,700
Fixed Char.es 0 5,000 5,000 5,000
Ca.ital 0 0 0 0
Gross Coun Cost $ 32,970 $ 55,609 $ 56,391 $ 56,391
Revenue 0 0 0 0
Net Count Cost $ 32,970 $ 55,609 $ 56,391 $ 56,391
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: Only change is salary adjustment of $782. All other items remain
unchanged.
OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide
roadside trash pick-up and enforcement.
384
CODE ENFORCEMENT
(CONTINUED)
2700-21240
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Complaints 675 700 700
Efficiency Measures
FTE's per 10,000/capita support .0625 .0625 .0625
Per capita cost (county support) $0.21 $0.35 $0.35
Effectiveness Measures (desired results)
Reduced roadside litter
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
385
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOP ID WASTE
BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200
DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on
dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean-
u provide for the household hazardous materials program, and to further improve and develop
lanp,dfill sites within the county.
= —
Personnel Services $ 0 $ 0 $ 0 $ 0
M_ 0 0 0 0
Purchased Services 66,347 971,699 1,079,662 1,079,662
Fixed Char.es 733,522 22,692 13,947 13,947
Ca.ital 0 0 0 0
Gross Count Cost $ 799,869 $ 994,391 $ 1,093,609 $ 1,093,609
Revenue 1,145,119 1,050,000 1,150,000 1,150,000
Fund Balance $ -345,250 $ -55,609 $ -56,391 $ -56,391
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Revenues are up $100,000 due to higher utilization of landfills in
Weld County. Department of Health and Environment costs for Household Hazardous Waste
program and environmental assessments are budgeted at$626,836. Indirect costs are $13,947
for 2001. Undesignated amounts of$452,826 are in the budget.
OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide
Household Hazardous Materials Program.
386
SOLID WASTE FUND
(CONTINUED)
2700-90200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Landfill Inspections 36 36 36
Household Hazardous Material (HHM) $539,985 $576,201 $626,836
Surcharge Collected $1,145,119 $1,050,000 $1,150,000
Efficiency Measures
Per capita cost (collected) $7.16 $6.56 $7.19
Per capita HHM cost $3.38 $3.60 $$3.92
Effectiveness Measures (desired results)
Community clean-ups 4 4 4
Increased volume of HHM diverted from
landfills 5% 7% 9%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. $452,826 remains
undesignated in the 2001 budget to mitigate impacts of landfills, such as road access, cleanups,
and transfer stations.
BOARD ACTION:
387
hiDe
lr�
ND'�S "
CAPITAL PROJECT FUNDS SUMMARY
Capital Project Funds are established to budget for financial resources used for the acquisition or
improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 2001 -
2005 is presented in this section and relates to the specifics of the 2001 capital project budgets.
The Capital Expenditures Fund accounts for various capital improvement projects for county
buildings. The 2001 program is funded at $2,675,000 with $2,525,000 from property tax and
$150,000 from interest earnings. Anticipated projects include replacement of the Gill grader shed
($50,000), parks/recreation ($125,000), and special projects ($100,000). In addition, $2,400,000
will be reserved for the construction of Phase II of the North Jail Complex. A$2,510,000 carry-over
fund balance and a $4,910,000 reserve fund balance is anticipated.
The 2001 budget focuses primarily on small projects such as the grander shed, undesignated
park/recreation projects, and special projects. As one examines the other capital projects in the
five-year plan, the most significant one is the jail expansion in 2004. Based upon a study done by
the Sheriff's Office staff, it is anticipated that the additional 160-bed facility will take approximately
$2,000,000 to staff and operate. This amount is programmed into the five-year operational budget
projections. The other projects are a reserve for a county administrative building to be built in six
to ten years. The Southwest County Administration Building started in 2000 will be staffed with
personnel transferred from Greeley offices. The maintenance and operational cost of the building
will be approximately $60,000 beginning in 2001.
The special projects are primarily cosmetic enhancements to buildings that will not impact operating
costs, but will improve the appearance and functionality of the buildings involved.
389
CAPITAL EXPENDITURE FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
4000 4112 17500 CURRENT PROPERTY TAXES 2,525,000.00 2,525,000.00 2,525,000.00
MISCELLANEOUS
4000 4610 17500 EARNINGS ON INVESTMENTS 200,000.00 150,000.00 150,000.00
TOTAL CAPITAL EXPENDITURE FUND 2,725,000.00 2,675,000.00 2,675,000.00
w
1/4O
CAPITAL EXPENDITURES FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 2,725,000.00 5,185,000.00 5,185,000.00
TOTAL CAPITAL EXPENDITURES FUND 2,725,000.00 5,185,000.00 5,185,000.00
w
1/40
F-.
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CAPITALEXPENDITURES
BUDGET UNIT TITLE AND NUMBER: Capital Expenditures --4000-17500
DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance
with CRS 29-1-301(1.2)April 5, 1984. Formerly Public Works-County Buildings Fund (Fund 33).
)
Personnel Services $ 0 $ 0 $ 0 $ 0
EMIMIM 12,128 0 0 0
Purchased Services 0 0 0 0
Capital 1,948,542 2,725,000 5,185,000 5,185,000
Gross Count Cost $ 1,960,670 $ 2,725,000 $ 5,185,000 $ 5,185,000
Revenue 5,047,808 200,000 150,000 150,000
Fund Balance 0 0 2,510,000 2,510,000
Net Count Cost $ -3,087,138 $ 2,525,000 $ 2,525,000 $ 2,525,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital
improvement projects for county buildings. The 2001 program is funded at $2,675,00.0 with
$2,525,000 from property tax and $150,000 from interest earnings. Anticipated projects include
replacement of the Gill grader shed ($50,000), parks/recreation ($125,000), and special projects
($100,000). In addition, $2,400,000 will be reserved for the construction of Phase II of the North
Jail Complex. A $2,510,000 beginning fund balance and a $4,910,000 ending reserve fund
balance is anticipated.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 2001 funding level of
the Proposed Long Range Capital Plan for 2001 - 2005. The actual plan is on the pages
immediately following.
BOARD ACTION:
392
WELD COUNTY
LONG RANGE CAPITAL PROJECTS
FIVE-YEAR PLAN
2001 - 2005
Presented By: Donald D. Warden, Director
Finance and Administration
September, 2000
393
LONG RANGE CAPITAL PROJECTS
FIVE YEAR PLAN
2001 - 2005
INTRODUCTION:
Section 14-3 of the Weld County Home Rule Charter provides:
"The Board may require that the Director of Finance and Purchasing submit, at the
time of submission of the annual budget,a five-year capital improvements program
and budget. Such program shall include recommended projects, construction
schedule,estimate of cost,anticipated revenue sources, methods of financing, and
such other information as may be required."
This five-year plan projects capital improvements for 2001 - 2005.
The recommended program for capital construction is intended as a guideline to be adjusted by
the Board of County Commissioners on an annual basis. It represents flexible goals for organizing
solutions to county program needs, and it is intended to provide the Board of County
Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the
plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of
other county fiscal requirements.
This report has four (4) sections:
1. Introduction
2. Financing Alternatives
3. 2001 - 2005 Five-year Plan
4. 2001 Budgetary Impact
The section on financing recommends a program for funding the next five years' capital
construction. This section lists the various sources of revenue currently available to the county,
and the alternatives available for financing the remainder of the capital projects program. The
2001 -2005 five-year plan section provides a list of recommended projects and the time schedule
for the next five fiscal years. Additionally, it provides justification for the recommendation and
attempts to enumerate problems and recommended solutions for the capital improvements
program over the next five years. The project section describes each recommended project, and
provides information on the existing situation, the proposed solution, and the financing plan for
each project.
The last section of the report provides a recommended 2001 budget for the capital construction
program. It provides specific detail regarding each recommended project and the impact on the
2001 county budget.
394
FINANCING ALTERNATIVES
395
FINANCING
Overview:
There are a number of ways to finance capital improvement projects. Some of the most common
methods are:
1. Pay as you go:
Pay as you go is a method of financing capital projects with current revenues --
paying cash instead of borrowing against future revenues. Pay as you go has
several advantages. First, it saves interest cost. Second, pay as you go protects
borrowing capacity for unforeseen major outlays that are beyond any current year's
capacity. Third, when coupled with regular, steady completion of capital
improvements and good documentation and publicity, pay as you go fosters
favorable bond ratings when long term financing is undertaken. Finally, the
technique avoids the inconvenience and considerable cost associated with
marketing of bond issues, advisors, counsel, printing, etc.
However, there are practical and theoretical disadvantages to a pay as you go
policy. First, pay as you go puts a heavy burden on the project year. Second, it
creates awkward fluctuating expenditure cycles which do not occur with extended
financing. Third, a long life asset should be paid for by its users throughout its
normal life rather than all at once by those who may not have the use of it for the
full term. Finally, when inflation is driving up construction costs, it may be cheaper
to borrow and pay today's prices rather than wait and pay tomorrow's.
2. All borrowing policy:
An all borrowing policy or a substantial reliance on debt financing is another
approach. The annual available resources could be used entirely for debt service
with the size of the annual resources setting the limit on the amount that could be
borrowed.
3. Capital reserve:
A capital reserve plan is an approach where the annual resources available could
be accumulated in one or more capital reserve funds, the amounts invested, and
when any funds become adequate to pay for a proposed project,the fund could be
expended. This is a good approach when a county has a capital requirement which
can wait. Accumulation of the necessary capital funds over a period of time is a
feasible approach,assuming a relatively stable construction dollar. HB1111 passed
in 1982 specifically provides for a capital improvements trust fund for capital
reserves.
396
4. Partial pay as you go policy:
A partial pay as you go policy is a common approach. Some of the annual
resources would be used to finance capital improvements directly, and the
remainder would go for supporting a debt program. Even if a local government
pursues a borrowing policy, an initial down payment out of current revenues is a
possibility. A customary five to ten percent down is a limited pay as you go policy,
and assures that the voters authorizing the approval will make a cash contribution
so all of the burden will not be postponed.
5. Joint financing:
An ever increasing number of cities and counties are benefitting from joint
development of a project. The construction of a city/county office building and
recreational areas are examples. This avenue of funding and planning capital
projects normally is advantageous to both jurisdictions.
6. Lease/Purchase:
Local governments can utilize lease/purchase methods for needed public works
projects by having it constructed by a private company or authority. The facility is
then leased by the jurisdiction on an annual or a monthly rental. At the end of the
lease period, the title to the facility can be conveyed to the jurisdiction without any
future payments. The rental over the years will have paid the total original cost plus
interest. This method has been used successfully in a number of jurisdictions. The
utilization of a building authority would fall under this category of financing.
Numerous considerations are involved in the selection of the foregoing approaches, or some
combination thereof:
1. Political realities may preclude utilization of one or more of the above alternatives.
For example, the passage of general obligation bonds as a debt financing
mechanism has not met recent success at the polling places in most jurisdictions.
2. The pay as you go concept has three distinct advantages.
A. It provides great flexibility to the county for future periods of economic
recession or depression but does not accumulate large fixed-charge costs.
B. It avoids the payment of interest charges.
C. It imposes upon public officials the full political responsibility for levy of the
taxes necessary to pay the local share of such projects.
3. The debt financing approach has the advantage of spreading the cost over a
generation of current users of public facilities, thereby imposing upon each a
significant portion of the cost of each project.
4. In an inflationary period,one must take into account the extent to which prepayment
for capital outlay is warranted, when the opportunity for repayment of the principal
and interest in dollars that are less expensive can be arranged.
397
5. During periods of rapid rise in costs, the time delay necessary to accumulate down
payments or full pay as you go resources invites higher costs which may wipe out
most, if not all, of the advantages of non-payment of interest.
In the five-year capital projects plan, a combination of funding methods will be recommended to
finance capital construction in an attempt to balance the economy of a payment in full program with
the fairness of sharing the burden among present and future taxpayers.
This recommended financial program reflects consideration of many factors, including the
availability of cash, anticipated interest rates at the time of construction, and projected inflationary
cost increases that would result from project delays.
398
DEBT FINANCING
Before discussing specific types of borrowing, it is appropriate to review some of the basic
constitutional statutory provisions which generally are applicable to debt financing.
Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political
subdivision of the state,unless the question of incurring such debt has been approved by a majority
of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that
is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136
Colorado 168, 315 p 2d 204 -- 1957).
In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a
legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The
ordinance must:
1. Set forth the purpose for which the bond proceeds will be applied, and
2. Provide for the levy of the tax which, together with such other revenues as may be
pledged, will be sufficient to pay the principal and interest of the debt.
The Constitution delegates to the Legislature the duty to establish statutory limitations on the
incurrence of debt. The total amount of debt which a county may incur may not exceed 3% of the
assessed value in the county, which is slightly over thirty million dollars in Weld County.
Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of
multi-year debt. It states that an election is required: "Except for the refinancing of district bonded
debt at a lower interest rate or adding new employees to existing district pension plans, creation
of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever
without adequate present cash reserves pledged irrevocable and held for payments in all future
fiscal years."
In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies:
"The incurring of indebtedness by the county and the issuance of evidences of such
indebtedness shall be authorized, made and executed in accordance with the laws
of the state, including the borrowing of money to fund county projects,the pledging
of project revenues and repayment thereof, and the issuance of revenue warrants,
or revenue bonds, or other forms of evidence of such obligations."
Before discussing specific types of bonds, it is appropriate to review some of the general
characteristics of bonds. Bonds mature serially,that is,a portion of the principal is retired over the
entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which
is an important feature to prospective purchasers. The term or the length of time to maturity of
municipal bonds can vary considerably. Generally,the last maturing bond comes due ten to thirty
years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields
or return on investment demanded by the market price. Thus, a bond issue that runs thirty years
will pay a higher net effective interest rate than a bond issue that runs twenty years.
399
General Obligation Bonds:
General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the
county. The county is obligated to levy sufficient taxes each year to pay the principal and interest
of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional
and statutory provisions discussed earlier. Because the issue of general obligation bond pledges
its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and
interest of the bond, it is generally agreed to be a more secure investment than other types of
bonds. Thus, the major advantage of general obligation financing is the low rate of interest as
compared to the interest of other types of bonds. The law permits general obligation bonds to have
a thirty-year term; however, general obligation bond issues usually have terms of twenty years or
less.
General obligation bonds, in addition to being secured by full faith and credit of the issuer, may
provide additional security by pledging certain available revenues.
The major disadvantage of general obligation bonds is the fact that it does require voter approval
prior to issuance. Voter resistance to increased taxes may prevent a successful bond election.
Revenue Bonds:
Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue
derived from the project to be constructed, not by pledge of the full faith,credit, and taxing authority
of the county. Projects typically financed by revenue bonds include airports, stadiums, and park
facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds
and operations.
Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds,
there should be a relationship between the type of revenue pledged for payment of the bonds and
the project to be financed. Although revenue bonds need not comply with the constitutional
statutory provisions generally applicable to a debt,there are several statutory provisions which may
affect the issuance of certain types of revenue bonds and the statutes should be consulted for
specific provisions regarding the issue of revenue bonds if this method is considered.
Revenue bonds are considered to be less secure than general obligation bonds because of the
inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is
normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond
twenty years, frequently as long as thirty years.
The concept of issuing revenue bonds is based on the theory that certain projects which benefit
only certain individuals should be self-supporting and should be paid for by the user of that project
rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and
airlines and parking revenue bonds are paid for by users, etc.
In order for a county to issue a revenue bond, the system which generates the revenues to repay
the principal and interest of the bond must:
1. Have a good operating history documented by audited figures.
2. Reflect good debt service coverage through use of a feasibility study
completed by a recognized expert in the field.
400
In analyzing a revenue bond issue for underwriting, an investment banker will look not only at
operating statistics and coverages, but also at more basic elements, such as the necessity of the
service, control over competition, and delinquency procedures. Revenue bonds are becoming
more popular because they do not require voter approval and do not apply in statutory debt limits.
Leases:
A less traditional method of financing county facilities is a lease arrangement. A lease is executed
with the county, which gives the county the option to purchase the equipment or facility during the
term of the lease. All or part of the lease payments may be applied to the purchase prices.
A bona fide lease option agreement is not a debt; however, an installment purchase program is a
debt. A bona fide lease/option agreement is characterized by two factors:
1. Annual rental payments with automatic renewal of the lease unless
terminated by either party, and
2. No obligation on the part of the local government to purchase the property
if the lease is terminated.
Also, some court cases indicate the annual rental must be paid from non-property tax revenues to
avoid the lease being considered a general obligation. Upon exercise of the option, the local
government obtains full legal title to the property. Leases of this nature are distinctively different
from more conventional means of financing. Of primary importance is the security which underlies
the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather,
it is usually a promise to pay only one year at a time,with an implied intention to continue payment
until ownership is transferred. As ultimate security, the holder of the lease may look to the asset
which is being leased in the event of a default.
There is little statutory or judicial guidance in the area of leases of this type, and the obligation to
continue lease payments until title transfers is a moral, rather than a legal obligation. As a
consequence, the underwriting or placement of a lease is more difficult than the underwriting of
conventional bonds. The term of the leases generally are short, usually from seven to ten years.
Because the security underlying the lease is not good compared with conventional financing,
interest rates on leases are higher.
Building Authority:
A building authority is a non-profit corporation which generally is formed at the request of the
governing body of the county or local jurisdiction,which also appoints the Board of Directors of the
corporation. Weld County created such an authority in 1987 named the Weld County Finance
Corporation. The directors are the Director of Finance and Administration, County Attorney, and
Director of General Services, each appointed for ten year terms.
401
The building authority issues its own bonds to finance a facility. To achieve the same lower interest
rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the
Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income
Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of
a political subdivision, which is determined based upon the following factors as detailed in IRS
Revenue Ruling 63-20.
1. The authority engages in activities which are essentially public in nature.
2. The corporation is not organized for profit.
3. The corporate income does not inure to the benefit of any private person.
4. The political subdivision has a beneficial interest in the corporation, while the
indebtedness is outstanding, and it obtains full legal title to the property on the
retirement of the debt.
5. The corporation has been approved by the political subdivision which has approved
the specific obligation of the corporation.
Like municipal bonds, bonds issued by a corporation usually are subject to registration and other
requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving
a favorable ruling from the IRS, a "no action" letter should be secured from the Security and
Exchange Commission, exempting the authority's bonds from these requirements. The authority
then issues bonds pledging the annual rental payments as security. After issuance of bonds and
construction of the facilities, the authority leases the facilities to the county. Again, this must be
a bona fide lease and possess all the elements discussed under Lease/Purchase.
The bonds of a building authority are similar to municipal leases in the manner in which they are
viewed by investors. As with a simple municipal lease, building authority bonds are less secure
than general obligation or revenue bonds. As a result, bonds issued through a building authority
bear higher interest than more secure issues.
Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical
matter the COP is the same as a bond, except from a legal point of view, the COP is evidencing
assignment of proportionate undivided interests in rights to receive certain revenues in the form
of a lease or rental amount for the purpose of providing funding for capital improvements. The
lease and COP do not constitute a general obligation or other indebtedness of the county within
the meaning of any constitutional, statutory or home rule charter debt limitation. The lease is a
year-to-year obligation.
402
BUILDING AUTHORITY FINANCE
The Philosophy:
Tax-exempt financing is available through a building authority with the issuance of bonds when the
facilities financed are for public purposes and the benefit is to the sponsoring public entity.
The Building Authority:
A building authority is a Colorado non-profit corporation created by the county itself. The county
adopts a resolution calling for the creation of the Building Authority and directing counsel to draw
articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors
is formed. The board may consist of County Commissioners or administrative personnel or
individuals not associated with any public entity. The Weld County Finance Corporation, created
in 1987, consists of the Director of Finance/Administration, County Attorney, and Director of
General Services as directors.
Tax-Exemption of Interest:
Once the non-profit corporation is created, the tax-exempt nature of interest paid on the
corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue
Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a)1 and
Revenue Ruling 63-20, and on the tax-exempt status of interest paid.
Such an application involves considerable work and a detailed analysis of the situation which is
presented to the Internal Revenue Service. The application includes information as to public
purpose, the county, the agency using the facilities, the proposed lease terms, terms of title
reversion to the county and the proposed method of financing.
Corporate Bonds and the S.E.C.:
As corporate bonds are subject to registration requirements of the Securities and Exchange
Commission, a "no action" letter must be obtained from the S.E.C. In essence, the S.E.C. says
that no action will be taken if the bonds of the building authority/non-profit corporation are not
registered.
The Purchase Contract:
Once the building authority is created with powers to act, it may enter into a contract to purchase
the facility. The contract should be subject to:
1. A favorable revenue ruling from the Internal Revenue Service.
2. Receipt of an S.E.C. "no action" letter.
3. Finalization of financing.
403
The Bond Issue:
When all legal and tax questions are answered the building authority may issue bonds for the
purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the
bonds to the ultimate investor.
The bonds that are issued will be an obligation of the building authority only and not a debt
obligation of the county.
The County Lease:
Upon the issuance of the bonds and the purchase of the building by the building authority, the
county can lease the building from the authority. The lease would be from year-to-year with
automatic renewal unless otherwise terminated. A county lease for any period in excess of one
year constitutes a debt and must be approved by voters.
The Bond Security:
The security of the bond holders may be only in a pledge of lease revenues by the authority. The
bond holders may also have a first mortgage lien on the building. The combination of the two
results in a more secure bond and a correspondingly lower rate of interest.
Partial Seller Financing:
Depending on factors such as the seller's motivation, whether there is an existing loan on the
building, and negotiations,a bond issue can be for only the amount necessary for a down payment.
The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains.
A revenue ruling would be required, however, interest paid on a promissory note to the seller may
also be tax exempt. The total cost to the county and the building authority then may be
substantially lower on this basis.
404
COMPLETED CAPITAL PROJECTS
1995 - 1999
405
COMPLETED CAPITAL PROJECTS
1995 - 1999
Actual Actual Actual Actual Actual
Requirements Total 1995 1996 1997 1998 1999
Centennial Center Plaza $ 25,114 $ 25,114
Centennial Complex 474,515 40,655 $ 1,187 $ 6,750 $ 71,988 $ 353,935
Court House 124,216 2,260 19,765 62,634 24,557 15,000
Courthouse Annex 187,452 25,293 162,159
Food Clearing House 29,494 3,100 6,832 19,562
Grader Sheds 132,673 112,106 20,567
Head Start 231,980 8,453 155,018 59,237 9,272
'o Health Department 4,808,466 77,564 3,307,223 1,423,679
°` Highland Daycare Center 496,750 496,750
Household Hazardous Waste 313,987 313,987
Island Grove 91,482 2,055 7,110 24,630 57,687
Jail 9,357,307 288,795 5,344,480 3,711,859 12,173
Library 34,398 34,398
North County Complex 721,223 42,670 17,570 312,865 18,772 329,346
Public Works 2,686,299 15,216 93,727 1,210,396 1,366,960
Social Services 2,370,886 269,792 1,189,601 911,493
Southwest Weld Complex 16,493 16,493
Warehouse 19,758 19,758
Miscellaneous 408,595 93,679 1,700 295,054 8,500 9,662
$22,531,088 $ 1,537,682 $ 5,570,497 $ 4,914,112 $ 5,850,042 $ 4,658,755
2001 - 2005
FIVE YEAR
CAPITAL PROJECTS PROGRAMS
407
2001 - 2005
FIVE-YEAR CAPITAL PROJECTS PROGRAM
TOTAL
REQUIREMENTS (5 Years) 2001 2002 2003 2004 2005
CAPITAL EXPENDITURE FUND:
Jail Reserve $ 5,115,000 $ 2,400,000 $ 2,090,000 $ 0 $ 0 $ 625,000
Administrative Offices 5,000,000 0 360,000 2,600,000 1,150,000 890,000
o
Grader Sheds 50,000 50,000 0 0 0 0
CC
Parks/Recreation 625,000 125,000 125,000 125,000 125,000 125,000
Miscellaneous projects 500,000 100,000 100,000 100,000 100,000 100,000
TOTAL $11,290,000 $ 2,675,000 $ 2,675,000 $ 2,825,000 $ 1,375,000 $ 1,740,000
RESOURCE CAPACITY
*****************
FUNDING SOURCES
*****************
CASH FLOW ANALYSIS
409
CAPITAL EXPENDITURES FUND
RESOURCE CAPACITY
2001 - 2005
E T = OP - T'Y OTk1ERTOTAL
2001 $ 150,000 $ 2,525,000 $ 0 $ 2,675,000
2002 150,000 2,525,000 0 2,675,000
2003 150,000 2,725,000 0 2,825,000
2004 100,000 1,275,000 0 1,375,000
2005 240,000 1,500,000 0 1,740,000
410
CASH FLOW ANALYSIS
CASH
REVENUES EXPENDITURES RESOURCES
BEGINNING ENDING
FUND CAPITAL OTHER/ FUND
BALANCE FUND INTEREST CONSTRUCTION BALANCE
2001 $ 2,510,000 $ 2,525,000 $ 150,000 $ 275,000 $ 4,910,000
2002 4,910,000 2,525,000 150,000 3,725,000 3,860,000
2003 3,860,000 2,775,000 100,000 3,725,000 3,010,000
2004 3,010,000 1,275,000 100,000 225,000 4,160,000
2005 4,160,000 1,500,000 240,000 225,000 5,675,000
411
CORRECTIONAL FACILITY
Existing Situation:
The Centennial Complex Jail was constructed in 1978, and has been remodeled three times to
increase the capacity to 294 beds. In 1997 Phase I of the North Jail Complex was constructed with
160 beds, and all the core service facilities. The North Jail Complex is currently designed for a
build out of 640 beds, but the site can accommodate a 960-bed facility. Each phase would be in
increments of 160 beds. Jail population continues to grow in Weld County. Based upon a study
done by the Sheriffs Office it is anticipated that by the year 2004 Phase II may be required. Phase
II will add 160 beds based upon the design.
Proposed Solution:
It is proposed that additional phases of the North Jail Complex be constructed in increments of 160
beds as needed. The total project of approximately 211,355 square feet will be constructed in
phases. The first phase constructed in 1997 was 125,775 square feet. It included the core service
facilities, such as kitchen, administrative offices, medical detention, booking area, and lobby to
accommodate 640 inmates. Phase II will be 160 beds and will be both minimum and medium
security to accommodate the projected inmate classifications. It is proposed that Phase II be
constructed in the 2002-2003 time frame for full operation by 2004.
Financing:
With the recent development of the first phase of the new facility, it is recommended that the county
reserve$7,000,000 in additional resources in the next five year plan for funding of Phase II for 160
additional beds. In addition $2,000,000 for operation of the additional 160 bed pod must be
programmed into the five-year operational budget plan.
412
WELD COUNTY NORTH JAIL COMPLEX
WELD COUNTY BUSINESS PARK, CREELEY, CO
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WELD COUNTY BUSINESS PARK
Existing Situation:
In 1987 Weld County acquired 160 acres located in the southwest corner of"O" Street and North
11th Avenue in Greeley. Funds for the property came from the sale of the Health Building.
Proposed Solution:
The property is large enough to allow for future consolidation of county facilities in one area. The
utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the
aid of a$630,000 EDA Grant. The first facilities, completed in 1989, included a 15,000 square foot
building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been
developed for building and storage sites and approximately 60 acres can be mined for gravel and
reclaimed in an attractive way. The new correctional facility is located on this site, as well as
Human Services, Health Department, Motor Pool, Public Works, and two administrative buildings.
A portion of the property was made available for commercial development and offered at no cost
or low cost to private parties for economic development incentives. A PUD was approved for land
use purposes in 1989.
Financing:
Development, using future years' funds, is programmed into the long-range plan under specific
projects, which include a correction facility($7,000,000), and Administrative Facility($5,000,000).
414
GRADER SHEDS
Existing Situation:
The county currently has 18 grader sheds throughout Weld County, to accommodate road
maintenance function in all sectors of the county. The grader sheds are in various conditions,
ranging from good to needing replacement. Fifteen have recently been replaced -- Nunn (1981),
Gwonda (1982), Vim (1983), New Raymer (1984), Mead (1985), Rockport (1986), Kiowa (1987),
Severance (1987), Gilcrest(1989),Ault(1989), Briggsdale (1991), Keenesburg (1994) Stoneham
(1994), Dacono (1995), Fort Lupton (2000), and Galeton (2000). Replacement order is as follows:
Gill (2001).
Proposed Solution:
An analysis of existing grader sheds determined which are required for the operational functions
of the road maintenance operation in Weld County. In the process some have been sold, others
consolidated, and some identified for replacement. In cases where existing grader sheds will
accommodate the maintenance function, it is suggested that attention be given to those sheds that
need maintenance or major improvements. Where necessary, replacement sheds have been
identified.
Financing:
It is recommended that the county budget $50,000 in 2001 to construct, maintain, and upgrade
grader sheds. The funding mechanism should be a pay as you go function out of the Capital
Projects Fund.
415
COURTHOUSE/COURTHOUSE ANNEX
Existing Situation:
The Courthouse and Courthouse Annex provide for the space needs of the 19th Judicial District.
Under state law the county is obligated to provide and maintain the facilities for court related
activities. The Courthouse was built in 1917 and is maintained on the Federal Register of Historical
Buildings. After many remodels and upgrades it still functions as the main court facility for Weld
County. In the mid-1980's two buildings across the street from the Courthouse were acquired and
remodeled to house the Probation Department. As the population grows and court related activities
grow the space requirements continue to expand.
Proposed Solution:
Over the next five years the courts will require two additional courtrooms, and office space for 15
additional Probation staff members. To accommodate the space needs it is proposed that two new
courtrooms be constructed on the second floor of the Centennial Complex in the area where the
law library and County Coroner were housed. The law library is no longer required and is being
eliminated by the state. The Coroner was relocated to the new Public Health Building in 1999. To
accommodate Probation it is proposed that the first story of the Courthouse Annex that is retail
space be remodeled into office space. Over the next ten years as the courts require more space
it is planned that a new administration building will be built in the Weld County Business Park. This
will allow the Centennial Complex to be converted into a justice and law enforcement center
exclusively. Initial funding for the new administrative building is programmed into this five year
capital improvements plan.
Financing:
In 2000 three additional courtrooms were added, plus space in the Courthouse Annex was
remodeled for Probation. This should meet the space needs of the courts for 5 years.
416
ADMINISTRATIVE OFFICE BUILDING
Existing Situation:
The long term plan with the development of the Weld County Business Park was for the eventual
move of all administrative functions of the county to the business park. All of the functions were
housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and
Recorder, and Planning were relocated to the business park. With the future space demands of
the courts it is anticipated that the remaining county administrative functions at the Centennial
Complex will need to be relocated to the Weld County Business Park within the next 5 - 10 years.
This will leave the Centennial Complex as a justice and law enforcement center exclusively.
Proposed Solution:
In order to accommodate the court's space needs and the county's administrative functions it will
be necessary to construct a new administrative facility at the Weld County Business Park in the
next 5- 10 years. To accommodate the space needs of the existing administrative functions and
plan for future growth it is anticipated that a building comparable to the new Health Building will be
required.
Financing:
It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds
in a reserve for the future construction of a new administrative building. Estimated costs for the
facility will be $5,000,000. In the five-year Capital Improvement Plan $5,000,000 is reserved.
417
SOUTH COUNTY CAMPUS FACILITY
Existing Situation:
Weld County is experiencing tremendous growth in Southwest Weld County, and projections
support the trend that the growth will continue for the next 20 years. The area within the next 5-7
years will become the second largest population center in Weld County, only behind the Greeley
area. The population center will support the need for a satellite campus of county services to
service the citizens in the area. A location that will be compatible with the projected growth
patterns will have to be developed. The facility will be in addition to the satellite operation in Fort
Lupton. A five to ten-acre site will be necessary to meet immediate needs and accommodate
future growth in the area over a 20 to 30-year period. An initial building would require
approximately 10,000 square feet.
Proposed Solution:
It is recommended in the five year capital plan to budget$2,000,000 to develop a site in Southwest
Weld County and construct a 20,000 square foot office complex. The Board of County
Commissioners selected a site in 2000. The site selected is located at 1-25 and Weld County Road
24.5. Construction of the office complex began in 2000. The site contains over 12 acres, which
allows for two additional 15,000 square foot buildings in the next 10 - 20 years.
Financing:
The county received an Energy Impact Assistance Grant, plus FY 2000 reserve funding to begin
construction of the South County Administration Building at an estimated cost of$2,000,000.
418
MISCELLANEOUS PROJECTS
Existing Situation:
Each year there are several small projects to update or renovate county facilities, provide for new
county programs,and remodel to accommodate changing programs or meet new legal standards.
An approach which provides miscellaneous funds of this nature can prevent postponing necessary
remodeling of facilities and, thus, avoid added cost or delay of potential savings to the county and
taxpayers. In addition, such an approach can also make better utilization of existing facilities in
order to avoid the acquisition of new space and facilities. Carpet replacement should be included
in this category.
Proposed Solution:
It is recommended that an amount of$100,000 per year be set aside for such projects in the Long
Range Capital Projects Plan.
Financing:
It is recommended the county budget $100,000 in each future year.
419
ACCUMULATIVE CAPITAL
OUTLAY/CONTINGENCY
Existing Situation:
If Weld County is to embark upon a number of ventures in capital projects over the next five years,
it is suggested the county proceed very cautiously and very conservatively in the area of financing.
To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to
accommodate unanticipated cost increases or emergency situations which cannot be foreseen at
this time. If the contingency amount is accumulated over the next five years, it can be used as a
reserve for the capital projects program in future years, or it can be used as a funding mechanism
in years beyond 2005. The primary reserve would be for a future correctional facility or other
facilities at the North County Complex and South County administrative office sites.
Proposed Solution:
Budget any carry-over amount each year on a contingency basis that ultimately could be used to
meet any contingency or emergency situation, or could be used as an accumulation of capital
outlay funds for funding of projects beyond 2005.
Financing:
It is recommended that the county budget fund balance carry-overs in the capital fund each year
as a contingency.
420
MISCELLANEOUS FUNDS
421
AIRPORT
Existing Situation:
The Weld County Board of County Commissioners, with approval of the Airport Master Plan,
committed to participate in certain enhancements at the Airport facility, especially those
enhancements that will ensure the safety of airport operations. If the Board decides to continue
to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of
Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate
the FAA ADAP program during the next five years. Funds can also be made available to maintain
FAA constructed facilities.
Proposed Solution:
In the Long Range Capital Projects Plan for 2001 $92,750 is included to accommodate capital
improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects
that emphasize safety features and other essential enhancements to the current operation.
Financing:
Funding of $92,750 is included in the budget for 2001.
422
GREELEY-WELD COUNTY AIRPORT AUTHORITY
2001 MASTER PLAN BUDGET
Description of Program to be funded:
A. Runway Expansion Project Matching Funds - Matching funds needed for the Runway
Expansion Project for 2000 were requested and approved by Weld County in the amount
of$41,666,which was to be used for the completion of the Taxiway C portion of the project.
The Federal Aviation Administration now plans on funding the completion of this phase of
work in 2001. Therefore, the budget request above does not include these funds, since
they were previously budgeted.
B. Entrance Roads - Phase II - Phase I of the re-alignment and re-construction of airport
roads was completed in 2000. This project will allow for completion of the re-construction
of the existing interior airport roadway system which has totally failed in some areas, and
is in a substantially deteriorated condition in most other areas. The total estimated cost
of this project is $85,5000, of which half is being requested from Weld County, with the
other half being requested from the City of Greeley. The cost estimates are based upon
construction by the Weld County Department of Public Works.
C. Design Infrastructure-The airport Infrastructure Master Plan was completed in 2000,and
identified approximately 5.5 million dollars in infrastructure improvements to be constructed
over several years. The project must first be designed however, and this request would
satisfy that requirement. The total estimated cost of the project is $100,000, with half this
amount being requested to be provided by Weld County, and with the other half requested
to be provided by the City of Greeley.
423
CONSERVATION TRUST FUND
Existing Situation:
With the passage of SB119 (The Colorado Lottery), 40% of the proceeds of the lottery are
earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery
is anticipated to be $350,000 per year. The funds must be used for"the acquisition, development
and maintenance of new conservation sites or for capital improvements or maintenance for
recreational purposes on any public site". (Section 29-21-101, CRS, 1973). With the passage of
Amendment 8 (GO COLORADO) these funds should stabilize at $350,000 per year, plus lottery
sales growth. See Conservation Trust Fund for detailed discussion.
Proposed Solution:
The Board has the option to use the funds in the following ways:
1. Maintain and improve Island Grove Park.
2. Maintain and improve the Missile Site park.
3. Acquire and maintain open space.
4. Develop and maintain trails.
5. Other project requests from throughout the county.
Financing:
In addition to Conservation Trust Funds, it is recommended that the county finance parks and
recreation projects at a level of$125,000.
424
ISLAND GROVE
Existing Situation:
Weld County and the City of Greeley currently have certain joint ventures and commitments to
develop the Island Grove Park facility. Some discussion has been held regarding the creation of
an Island Grove Park Authority for development and management of the facility.
Proposed Solution:
If the Board of County Commissioners decides to continue participation in the development of the
Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to
the maximum amount prior to use of county general tax funds.
Financing:
It is recommended that the county finance any Island Grove enhancements with Conservation Trust
Funds resulting from the lottery to the maximum amount possible prior to use of general county tax
funds. Beginning in 2000 $100,000 in General Fund dollars has been committed to the
construction and maintenance of an indoor arena facility. The facility will be constructed and
maintained jointly by the City of Greeley, Farm Show, and Weld County.
425
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PROPRIETARY
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FUNDS
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PROPRIETARY FUNDS SUMMARY
Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service
Funds are established to account for goods and services provided to other departments of the
county on a cost-reimbursement basis. Enterprise Funds account for departments providing
services primarily to third party payers.
AMBULANCE ENTERPRISE FUND: The Ambulance Service is funded totally from 2001 projected
fees of $4,893,596 with no county subsidy. Total expenditures include $2,301,520 for salaries,
$1,132,000 for bad debt allowance, $287,596 county overhead, $189,644 for depreciation and the
remainder for service and supplies. The budget for new equipment is $370,891. A 4.5% rate
increase is calculated to support the service in 2001.
MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated
by equipment and vehicles rented to other county departments. The gross operating budget
amounts to$3,672,790 in 2001,with$1,766,534 budgeted for new capital equipment. The budget
reflects the continuation of the contract fleet management approach adopted by the Board in
August 1984. Contract amount is $820,822 for 2001 and excludes the City of Greeley.
Depreciation is $1,413,516 for new equipment purchases, plus sale of surplus items of$356,700.
HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self-
insurance program which includes dental and vision coverage. Details of the program and
coverage are found under the specifics of the fund summary. In 2001,the county will continue with
only dental and vision being self-insured. Health coverage will be provided by a private company.
INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The
program is a combination of insured risks and protected self-insurance risks. Gross budget costs
are $815,000 in 2001, with a property tax levy of $550,000. Details of the program are provided
under the specifics of the fund summary.
PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$877,357
in Weld County. Funding is at current level and reflects no capital upgrades.
WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County
Finance Corporation, which accounts for the lease purchases of county buildings. The active
leases are for the Administrative Building and North Jail Correctional Facility.
427
AMBULANCE ENTERPRISE FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
INTERGOVERNMENTAL REVENUE
5000 4340 23100 GRANTS 12,400.00 0.00 0.00
CHARGE FOR SERVICES
5000 4410 23100 CHARGE FOR SERVICES 4,604,959.00 4,893,596.00 4,893,596.00
TOTAL AMBULANCE ENTERPRISE FUND 4,617,359.00 4,893,596.00 4,893,596.00
OJ
AMBULANCE ENTERPRISE FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
5000 23100 AMBULANCE 4,617,359.00 4,893,596.00 4,893,596.00
TOTAL AMBULANCE ENTERPRISE FUND 4,617,359.00 4,893,596.00 4,893,596.00
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: AMRJI ANCF FNTFRPRISF Fl min
BUDGET UNIT TITLE AND NUMBER: Ambulance -- 5000-23100
DEPARTMENT DESCRIPTION: The Ambulance Service responds to both routine and
emergency calls for the county. It is an advanced life support(paramedic)provider. Personnel and
vehicles are stationed in Greeley, Evans, and Fort Lupton.
Personnel Services $ 2,042,720 $ 2,133,400 $ 2,301,520 $ 2,301,520
Sup.lies 151,602 152,000 167,500 167,500
Purchased Services 1,345,387 419,500 444,445 444,445
Fixed Char.es 990,795 1,626,959 1,609,240 1,609,240
NEM. 139,051 285,500 370,891 370,891
Gross Count Cost $ 4,669,555 $ 4,617,359 $ 4,893,596 $ 4,893,596
Revenue 4,262,760 4,617,359 $ 4,893,596 4,893,596
Net Count Cost $ 406,795 $ 0 $ 0 $ 0
Budget Positions 39 43 44 44
SUMMARY OF CHANGES: The 2001 budget reflects an increase in personnel ($168,120)for an
additional Medical Operations Supervisor and the continuation of the parity plan to reduce the
scheduled overtime. Capital is increased for a scheduled re-chassis of one of the cars plus
initiating the 800 MHZ radio system. Revenues reflect a 4.5% increase to offset the elevated
operating cost. There is no State revenue due to the RETAC being created.
OBJECTIVES: 1)To keep the Ambulance Service on a self-supporting (zero subsidy) basis; 2)
To maintain maximum possible collection ratios; and 3) To develop stable revenue sources.
430
AMBULANCE SERVICE
(CONTINUED)
5000-23100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number Emergency Transports 4,255 4,319 4,361
Number Routine Runs 2,718 2,368 2,664
Number Dry Runs 2,260 3,109 2,975
Efficiency Measures
FTE's per 10,000/capita 2.6 2.6 2.6
Per capita cost (county support) 0 0 0
Annual cost per patient 625 690 687
Effectiveness Measures (desired results)
Decrease Dry runs (EMD) 2260 3109 2975
Collection Ratio 77.69% 78.28% 79.56%
Reduce overtime cost 223,881 278,000 282,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval with additional
supervisor and fee increase.
BOARD ACTION:
431
MOTOR POOL IGS FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
CHARGE FOR SERVICES
6000 4410 96300 CHARGE FOR SERVICES 2,093,662.00 2,259,274.00 2,259,274.00
MISCELLANEOUS
6000 4680 96300 OTHER 1,563,542.00 1,413,516.00 1,413,516.00
6000 4810 96300 GAIN LOSS ON SALE 410,000.00 356,700.00 356,700.00
TOTAL MISCELLANEOUS 1,973,542.00 1,770,216.00 1,770,216.00
TOTAL MOTOR POOL IGS FUND 4,067,204.00 4,029,490.00 4,029,490.00
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MOTOR POOL IGS FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6000 17550 VEHICLE REPLACEMENT 1,973,542.00 1,766,534.00 1,766,534.00
6000 96300 COUNTY SHOP 3,657,204.00 3,672,790.00 3,672,790.00
TOTAL MOTOR POOL IGS FUND 5,630,746.00 5,439,324.00 5,439,324.00
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - MOTOR POOL
BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550
DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use.
Personnel Services $ 0 $ 0 $ 0 $ 0
.. 0 0 0 0
Purchased Services 0 0 0 0
Fixed Char.es 0 0 0 0
Ca.ital 2,057,567 1,973,542 1,766,534 1,766,534
Gross Count Cost $ 2,057,567 $ 1,973,542 $ 1,766,534 $ 1,766,534
Revenue 0 0 0 0
Net Count Cost $ 2,057,567 $ 1,973,542 $ 1,766,534 $ 1,766,534
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The equipment to be purchased in 2001 is listed on the following
page.
OBJECTIVES: N/A
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
434
IGA EQUIPMENT
Request Recommended Approved
Sheriff:
Patrol Vehicles (5) $ 110,000 $ 110,000
Civilian Vehicles (2) 32,000 32,000
AWD Minivan (1) 22,000 22,000
1/2 Ton Extended Cab Pickup 22,000 22,000
Printing and Supply:
Compact Pickup with Camper Shell (1) 16,000 16,000
Human Services:
Vans (4) 140,000 140,000
Minivans with Lifts (2) 84,000 84,000
District Attorney:
Civilian Vehicles (2) 32,000 32,000
Building Inspection:
4X4 Compact Pickup (3) 54,000 54,000
Pest and Weeds:
1 Ton 4X4 Truck (1) 25,100 25,100
Spray Equipment 11,000 11,000
County Shops:
Service Vehicle (1) 65,000 65,000
Public Works:
See List 1,153,434 1,153,434
GRAND TOTAL $ 1,766,534 $ 1,766,534
435
2001 PROPOSED EQUIPMENT - REVISED 8/1/00
DIVISION QUANTITY DESCRIPTION ESTIMATED ESTIMATED REPLACES ESTIMATED YEAR MILEAGE
PRICE PER TOTAL PRICE VALUE
UNIT
All 5 Radio's for vehicles
divisions
$12,000.00
All 3 Telephone style 3 X 2200
divisions radio for offices
$6,600.00
$18,600
TOTAL $ 1,152,834 TOTAL $ 292,700.00
ESTIMATED PRICE - ESTIMATED VALUE = $ 860,134
2001 PROPOSED EQUIPMENT - REVISED 8/1/00
DIVISION QUANTITY DESCRIPTION ESTIMATED ESTIMATED REPLACES ESTIMATED YEAR MILEAGE
PRICE PER TOTAL PRICE VALUE
UNIT
Trucking 1 Truck.-tractor with $90,000.00 15410030 $12,000.00 1989
winch
Trucking 1 Truck -tractor $79,200.00 15410039 $9,000.00 1993
Trucking 1 Tandem w/snow $96,605.00 $9,000.00
plow and slip in
spreader
Trucking 1 Tandem w/snow $96,605.00 $9,000.00
plow and slip in
spreader
Trucking 1 3/4-Ton 4-wheel $24,000.00 - 15230023 $3,000.00 1989
drive pickup . . .
$ 386,410 $ 42,000
2001 PROPOSED EQUIPMENT - REVISED 8/1/00
DIVISION QUANTITY DESCRIPTION ESTIMATED ESTIMATED REPLACES ESTIMATED YEAR MILEAGE
PRICE PER TOTAL PRICE VALUE
UNIT
1-
Motor 1 Motor grader $155,198.00 15820076 $69,000.00 1992
grader
Motor 1 Motor grader $155,198.00 15820077 $77,000.00 1993
grader
Motor 1 Motor grader $162,198.00 15820073 $65,000.00 1991
grader rippes
Motor 1 1 Set of stinger $1,500.00
grader blades
Motor 1 4 Wheel drive 95 $50,000.00 15840010 $15,000.00 1994
grader horse power farm
tractor
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Motor 1 4 Wheel drive 95 $50,000.00 15 840011 $15,000.00 1994
grader horse power farm
tractor
$574,094 $ 241,000
2001 PROPOSED EQUIPMENT -REVISED 8/1/00
DIVISION QUANTITY DESCRIPTION ESTIMATED ESTIMATED REPLACES ESTIMATED YEAR MILEAGE
PRICE PER TOTAL PRICE VALUE
UNIT
Bridge 1 Walk behind $25,000.00 16010010 $2,000.00 93
vibratory compactor
Bridge 1 %2 Ton 4X4 regular $25,300.00 15220061 $2,100.00 95
cab
Bridge 1 Slip in spreader $7,500.00
° Bridge 1 One ton dual wheels $30,000.00
w/utility box and
extended frame
$87,800 $4,100
2001 PROPOSED EQUIPMENT - REVISED 8/1/00
DIVISION QUANTITY DESCRIPTION ESTIMATED ESTIMATED REPLACES ESTIMATED YEAR MILEAGE
PRICE PER TOTAL PRICE VALUE
UNIT
Maint. 1 Pavement marking $15,930.00
Supt. retro-reflectometer
LTL2000
Maint. 1 1 Ton cab &chassis $26,500.00 15420052 $2,600.00 96
Supt. extended frame
Maint. 1 4`X6'heat vac $8,500.00 old one
Supt. applicator
(signwork)model
HVA
$ 50,930 $ 2,600
2001 PROPOSED EQUIPMENT - REVISED 8/1/00
DIVISION QUANTITY DESCRIPTION ESTIMATED ESTIMATED REPLACES ESTIMATED YEAR MILEAGE
PRICE PER TOTAL PRICE VALUE
UNIT
Mining 1 1 Ton dual wheel, $35,000.00 15230034 $3,000.00 1993
4 wheel drive,
with utility box, 4-
door
$ 35,000 $ 3,000
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - MOTOR POOL
BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration -- 6000-86300
DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for
fleet maintenance is included in this budget unit.
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Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 500,324 483,476 535,558 535,558
Purchased Services 1,452,382 1,560,208 1,677,443 1,677,443
Fixed Charges 1,801,534 1,613,520 1,459,789 1,459,789
Capital 48,913 0 0 0
Gross County Cost $ 3,803,153 $ 3,657,204 $ 3,672,790 $ 3,672,790
Revenue 3,814,925 4,067,204 4,029,490 4,029,490
Net County Cost $ -11,772 $ -410,000 $ -356,700 $ -356,700
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Supplies are up $52,082 due to the increase in fuel prices.
Purchased services are up$117,235, primarily due to the contract payment for the Baker Support
Services of$56,807 and repair and maintenance of vehicles of$62,961, with minor decreases in
the utilities area. Fixed charges are down $153,731 because the depreciation is projected to be
down from last year due to the age of the equipment. Overall the expenditures are experiencing
only a $15,587 increase with revenues increasing accordingly.
OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the
county departments through privatization.
442
IS -MOTOR POOL ADMINISTRATION
(CONTINUED)
6000-96300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of work orders issued 6,624 6,700 6,700
Number of service/maintenance orders
per technician 946 957 957
Efficiency Measures
FTE's per 10,000/capita .8 .78 .76
Per capita cost (county support) (2.23) (2.46) (2.41)
Work orders issued per FTE 509 515 515
Effectiveness Measures (desired results)
Customer satisfaction survey Good Good Good
Labor Shop Rate (per hour) $39.55 $37.07 $37.07
Number of mechanics to vehicle/equipment
ratio 61.4 61.8 62.1
FINANCE/ADMINISTRATIVE RECOMMENDATION: Recommend approval.
BOARD ACTION:
443
HEALTH INSURANCE IGS FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
MISCELLANEOUS
6200 46902 93400 EMPLOYEE CONTRIBUTIONS 183,348.00 178,344.00 178,344.00
TOTAL HEALTH INSURANCE IGS FUND 183,348.00 178,344.00 178,344.00
r
HEALTH INSURANCE IGS FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6200 93400 DENTALNISION 183,348.00 178,344.00 178,344.00
TOTAL HEALTH INSURANCE IGS FUND 183,348.00 178,344.00 178,344.00
r
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE
BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400
DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self-
insured health program.
o a ' rw''• r
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 520 5,000 1,500 1,500
Fixed Charges 180,491 178,348 176,844 176,844
Capital 0 0 0 0
Gross County Cost $ 181,011 $ 183,348 $ 178,344 $ 178,344
Revenue 364,432 183,348 178,344 178,344
Net County Cost $ -183,421 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The budget reflects the cost of self-insuring the dental and vision
reimbursement plan ($176,844) and wellness program ($1,500).
OBJECTIVES: 1)Provide employee health/dental/vision insurance in the most cost effective way
possible; and 2) Provide a well program to all employees.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Single coverage 625 631 648
Family coverage 240 227 222
FINANCE/ADMINISTRATION RECOMMENDATION: In 2000 the Board approved a two-year
contract with Blue Cross/Blue Shield with a maximum rate increase in 2001. No changes to the
plan design were made. Recommend continuation of two-year contract approved in 2000.
BOARD ACTION:
446
IS - HEALTH INSURANCE
6200-93100
(CONTINUED)
2001 Insurance rates are as follows:
_ _uszoM
Employee:
Health $ 217.62 $ 228.96 $ 288.35
DentalNision 13.00 13.00 13.00
TOTAL $ 230.62 $ 214.96 $ 301.35 P
Employee $ 16.00 $ 27.34 $ 86.73
County 214.62 214.62 214.62
Dependent:
Health $ 359.27 $ 377.77 $ 475.81 `Y
DentalNision 16.00 16.00 16.00
TOTAL $ 375.27 $ 393.77 $ 491.81
Total Employee $ 391.27 $ 421.11 $ 578.54
Total County 214.62 214.62 214.62
Employee
Costs:
2001 $ 391.27 $ 421.11 $ 578.54
2000 318.18 341.95 467.35
DIFFERENCE $ 73.09 $ 79.16 $ 111.19
447
IS - HEALTH INSURANCE
6200-93100
(CONTINUED)
The 2001 program is calculated with current participation as follows:
Single Coverage: 648 Dependent Coverage: 222
DENTAL AND VISION:
Administration/Well Costs = $ 1,500
Fixed Costs: $ 1,500
LOSS FUND:
Dental = $ 140,844
Vision = 36,000
GRAND TOTAL - COSTS $ 178,344
REVENUE:
Single Vision/Dental 870 X $13/month X 12 = $ 135,720
Dependent Vision/Dental 222 X $16/month X 12 = 42,624
TOTAL REVENUE $ 178,344
448
LIABILITY INSURANCE IGS FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
6300 4112 93300 CURRENT PROPERTY TAXES 550,000.00 550,000.00 550,000.00
CHARGE FOR SERVICES
6300 4410 93200 CHARGE FOR SERVICES 200,000.00 170,000.00 170,000.00
6300 4410 93300 CHARGE FOR SERVICES 28,683.00 0.00 0.00
TOTAL CHARGE FOR SERVICE 228,683.00 170,000.00 170,000.00
MISCELLANEOUS
6300 4610 93300 EARNINGS ON INVESTMENTS 66,458.00 75,000.00 75,000.00
6300 4820 93200 COMPENSATION FOR LOSSES 10,000.00 0.00 0.00
6300 4820 93300 COMPENSATION FOR LOSSES 20,000.00 20,000.00 20,000.00
TOTAL MISCELLANEOUS 96,458.00 95,000.00 95,000.00
TOTAL LIABILITY INSURANCE FUND 875,141.00 815,000.00 815,000.00
0
LIABILITY INSURANCE IGS FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6300 93200 WORKERS COMPENSATION 424,230.00 70,000.00 70,000.00
6300 93300 LIABILITY 450,911.00 745,000.00 745,000.00
TOTAL LIABILITY INSURANCE IGS FUND 875,141.00 815,000.00 815,000.00
0
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - INSURANCE
BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300
DEPARTMENT DESCRIPTION: Central fund to provide county-wide insurance coverage.
Administered by Finance and Administration unit in the General Fund.
L.
Personnel Services $ 668 $ 0 $ 0 $ 0
•• - M. 0 3,600 700 700
Purchased Services 3,259 50,000 27,900 27,900
Fixed Chars es 709,151 821,541 786,400 786,400
• - 0 0 0 0
Gross Count Cost $ 713,078 $ 875,141 $ 815,000 $ 815,000
Revenue/Fund Bal. 785,991 325,141 265,000 265,000
Net Count Cost $ -72,913 $ 550,000 $ 550,000 $ 550,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of
CAPP, but using the self-insured option under the insurance pool for a fixed cost of $209,100.
Effective January 1, 1992,Weld County became self-insured for workers'compensation. Workers'
compensation includes excess insurance and bonds costing $50,000, claims administration costs
of $20,000, and a loss fund of$325,000. A loss fund for all coverages is budgeted at $55,900.
Unemployment insurance is being charged directly to departments.
The program is supported by property tax ($550,000), charges for service ($170,000), interest
($75,000), and compensation for losses ($20,000).
OBJECTIVES: Provide county-wide insurance coverage in most cost effective manner possible.
451
INSURANCE FUND
(CONTINUED)
6300-93300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of training sessions 20 33 35
Number of workers' compensation claims 115 114 110
Dollar amount of prop/casualty claims paid $148,580 $282,228 $200,000
Efficiency Measures
FTE's per 10,000/capita .0625 .0625 .0625
Per capita cost (county support) $3.44 $3.44 $3.44
Cost per claim processed $260.86 $251.60 $181.80
Effectiveness Measures (desired results)
Number of employees trained 217 453 300
Average loss per workers' comp claim $1,336 $1,463 $1,250
Percent increase/decrease in number of
claims 1% 0% -4%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance
program as outlined above in the summary of changes. In accordance with Section 8-4--110,
C.R.S., it is recommended that a mill levy be used to fund the insurance program for local county
activities and a charge back mechanism be used only for programs funded by state and federal
funding sources. Weld County,through CAPP, has reduced limits of coverage and placed reliance
on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986
strengthened the county's position in the use of sovereign immunity limits in Colorado cases.
Continuation of the self-insured program for workers'compensation is recommended,which should
result in cost savings, plus no shared risks with other counties. Unemployment costs are
recommended to be charged directly to departments for revenue raising strategies and
departmental accountability for costs. The fund enjoys a fund balance of$1,700,000 to safeguard
against any extraordinary losses in a given year.
BOARD ACTION:
452
SELF-INSURANCE FUND
POLICY LIMITS, COVERAGES, RETENTIONS
CAPP:
Property (Includes EDP, Inland
Marine, Auto Physical Damage): $50,000,000 Each Occurrence
"All Risk" basis with sublimits of $500,000 Each Occurrence.
Aggregate applying separately to
Flood & Earthquake
*General Liability:
Bodily Injury/Property Damage: $400,000 Each Claim
*Automobile Liability:
Bodily Injury/Property Damage: $400,000 Each Claim
Personal Injury Protection: Statutory
*Errors & Omissions: $400,000 Each Claim
$1,000,000 Aggregate
Crime Coverages:
Monies & Securities (Inside): $150,000 Each Loss
Monies & Securities (Outside): $150,000 Each Loss
Employee Fidelity: $150,000 Each Loss
*Excess Liability (Federal and
Out of State only): $1,750,000 Each Claim
Maintenance Deductible: $500
Applying only to Property, Auto Physical Damage & Crime Losses.
*Claims Made Coverage Form
CAPP retains$150,000 for each claim/loss for property and$250,000 for each claim/loss of liability
to a combined total per claim/occurrence of $2,000,000 for all CAPP members. Thus, the total
coverage available to CAPP members for the first $150,000 per person of loss and loss expense
will be$4,000,000 for the year,excluding defense costs and associated expenses. An annual stop
loss of$4,000,000 for all claims is provided for total losses of all members. Weld County has taken
the self-insured option with a $125,000 deductible per incident.
WELD COUNTY:
Workers' Compensation $325,000 Loss Fund
$300,000 Self-Insurance Retention
Boiler $10,000,000 Each Occurrence Excess
$1,000 Deductible
Clinic Malpractice $500,000 Each Claim/Aggregate Excess
$1,000 Deductible
453
PHONE SERVICES IGS FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
CHARGE FOR SERVICES
6400 4410 17400 CHARGE FOR SERVICES 814,336.00 877,357.00 877,357.00
TOTAL PHONE SERVICES IGS FUND 814,336.00 877,357.00 877,357.00
PHONE SERVICES IGS FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6400 17400 PHONE SERVICES 814,336.00 877,357.00 877,357.00
TOTAL PHONE SERVICES IGS FUND 814,336.00 877,357.00 877,357.00
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVI ES AGENC Y
BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400
DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system.
Personnel Services $ 115,842 $ 124,608 $ 117,605 $ 117,605
IMIIIIII 30,258 3,300 4,000 4,000
Purchased Services 521,809 571,253 633,223 633,223
Fixed Char.es 103,002 115,175 122,529 122,529
Ca•ital 1,096 0 0 0
Gross Count Cost $ 772,007 $ 814,336 $ 877,357 $ 877,357
Revenue 909,440 814,336 877,357 877,357
Net Count Cost $ -137,433 $ 0 $ 0 $ 0
Budget Positions 3 3 3 3
SUMMARY OF CHANGES: Budget reflects a 4% salary increase, but is still down due to the
retirement of a long-term employee at a higher pay step. Phone costs for local and long distance
charges are up $58,430 due to rate increases, more utilization, and additional buildings and
phones. Depreciation is down $4,896 for 2001. Overhead is up $12,250. Funds are budgeted to
add music on hold to the Centennial switch like all other buildings ($1,500), and to change
Centennial trunking from analog to digital ($3,000)in 2001. Phone maintenance is up $3,340. All
other line items are stable and reflect historical expenditure patterns. Total budget is up$63,021.
Expenses are fully recovered from revenues from users of the phone system.
OBJECTIVES: To operate and maintain all county phone systems, including research for
replacement, improved productivity, and other service requests.
456
PBX PHONE SERVICES
(CONTINUED)
6400-17400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Incoming calls 3,167,726 3,200,000 3,200,000
Efficiency Measures
FTE's per 10,000/capita .1875 .1875 .1875
Per capita cost (county support) 0 0 0
Annual cost per call .2437 .2545 .2545
Effectiveness Measures (desired results)
Process requests for service within 7 days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
457
FINANCE CORPORATION IGS FUND
SUMMARY OF REVENUE
2001
ACCOUNT NUMBER 2000 2001 2001
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
MISCELLANEOUS
6500 4624 17700 RENTS FROM BUILDINGS 739,160.00 741,673.00 741,673.00
TOTAL FINANCE CORPORATION IGS FUND 739,160.00 741,673.00 741,673.00
00
FINANCE CORPORATION IGS FUND
SUMMARY OF EXPENDITURES
2001
ACCOUNT# 2000 2001 2001
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6500 17700 FINANCE CORPORATION 739,160.00 741,673.00 741,673.00
TOTAL FINANCE CORPORATION IGS FUND 739,160.00 741,673.00 741,673.00
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY
BUDGET UNIT TITLE AND NUMBER: Weld County Finance Authority -- 6500-17700
DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings.
..,,
Personnel Services $ 0 $ 0 $ 0 $ 0
MEM 0 0 0 0
Purchased Services 0 0 0 0
Fixed Char•es 760,259 739,160 741,673 741,673
Ca•ital 0 0 0 0
Gross Count Cost $ 760,259 $ 739,160 $ 741,673 $ 741,673
Revenue 728,802 739,160 741,673 741,673
Net Count Cost $ 31,457 $ 0 $ 0 $ 0
Budget Positions -- -- -
SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts:
RENT INTEREST TOTAL
Administrative Building $ 250,000 $ 48,920 $ 298,920
Correctional Facility 60,000 382,753 442,753
Total $ 310,000 $ 431,673 $ 741,673
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
460
GLOSSARY
GLOSSARY
ACCOUNTING PROCEDURES All processes which discover, record, classify, and summarize
financial information to produce financial reports and to provide
internal control.
ACCRUAL BASIS The basis of accounting under which transactions are
recognized when they occur, regardless of the timing of related
cash flows.
ACCRUED EXPENSES Expenses incurred but not due until a later date.
ACTIVITY A specific and distinguishable line of work performed by one or
more organizational components of a government for the
purpose of accomplishing a function for which the government
is responsible. For example, "food inspection" is an activity
performed in the discharge of the "health" function.
ACTIVITY CLASSIFICATION Expenditure classification according to the specific lines of work
performed by organization units. For example, "sewage
treatment and disposal", "garbage collection", "garbage
disposal", and "street cleaning" are activities performed in
carrying out the function of"sanitation". The segregation of the
expenditures made for each of these activities constitutes an
activity classification.
ALLOCATE To divide a lump-sum appropriation into parts which are
designated for expenditure by specific organizational units
and/or for specific purposes, activities, or objects.
ALLOCATED COSTS Indirect costs distributed to programs or departments via a cost
allocation plan.
ALLOCATION A part of a lump-sum appropriation which is designated for
expenditure by specific organizational units and/or for special
purposes, activities, or objects.
ALLOT To divide an appropriation into amounts which may be
encumbered or expended during an allotment period.
461
ALLOTMENT A part of an appropriation which may be encumbered or
expended during an allotment period.
ALLOTMENT PERIOD A period of time less than one fiscal year in length during which
an allotment is effective. Bi-monthly and quarterly allotment
periods are most common.
ANNUAL BUDGET A budget applicable to a single fiscal year.
APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time
when it may be expended.
APPROPRIATION BILL,
ORDINANCE, RESOLUTION,
or ORDER A bill, ordinance, resolution, or order by means of which
appropriations are given legal effect. It is the method by which
the expenditure side of the annual operating budget is enacted
into law by the legislative body. In many governmental
jurisdictions, appropriations cannot be enacted into law by
resolution but only by a bill, ordinance, or order.
APPROPRIATION
EXPENDITURE An expenditure chargeable to an appropriation. Since virtually
all expenditures of governments are chargeable to
appropriations, the term expenditures by itself is widely and
properly used.
ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
AUTHORITY A government or public agency created to perform a single
function or a restricted group of related activities. Usually such
units are financed from service charges, fees, and tolls, but in
some instances they also have taxing powers. An authority
may be completely independent of other governments or
partially dependent upon other governments for its creation, its
financing, or the exercise of certain powers.
AUTHORIZED POSITION A position Gob) authorized by the Board of County
Commissioners as part of the annual adopted budget.
462
BUDGET A plan of financial operation embodying an estimate of
proposed expenditures for a given period and the proposed
means of financing them. Used without any modifier, the term
usually indicates a financial plan for a single fiscal year. The
term "budget" is used in two senses in practice. Sometimes it
designates the financial plan presented to the appropriating
body for adoption and sometimes the plan finally approved by
that body. It is usually necessary to specify whether the budget
under consideration is preliminary and tentative or whether it
has been approved by the appropriating body.
BUDGET DOCUMENT The instrument used by the budget-making authority to present
a comprehensive financial program to the appropriating body.
The budget document usually consists of three parts. The first
part contains a message from the budget-making authority,
together with a summary of the proposed expenditures and the
means of financing them. The second consists of schedules
supporting the summary. These schedules show in detail the
information as to past years' actual revenues, expenditures,
and other data used in making the estimates. The third part is
composed of drafts of the appropriation, revenue, and
borrowing measures necessary to put the budget into effect.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
The budget message should contain an explanation of the
principal budget items, an outline of the government's
experience during the past period and its financial status at the
time of the message, and recommendations regarding the
financial policy for the coming period.
BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating
budget into the general ledger as part of the management
control technique of formal budgetary integration.
BUDGETARY COMPARISONS Governmental GAAP financial reports must include
comparisons of approved budgeted amounts with actual results
of operations. Such reports should be subjected to an
independent audit, so that all parties involved in the annual
operating budget/legal appropriation process are provided with
assurances that government monies are spent in accordance
with the mutually agreed-upon budgetary plan.
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues.
463
BUDGETARY EXPENDITURES Decreases in net current assets. In contrast to conventional
expenditures, budgetary expenditures are limited in amount to
exclude amounts represented by noncurrent liabilities. Due to
their spending measurement focus, governmental fund types
are concerned with the measurement of budgetary
expenditures.
BUDGETED FUNDS Funds that are planned for certain uses but have not been
formally or legally appropriated by the legislative body. The
budget document that is submitted for Board approval is
composed of budgeted funds.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them.
CAPITAL OUTLAY Expenditures for equipment,vehicles, or machinery that results
in the acquisition or addition to fixed assets.
CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a
fixed period of years to meet capital needs arising from the
long-term work program or otherwise. It sets forth each project
or other contemplated expenditure in which the government is
to have a part and specifies the full resources estimated to be
available to finance the projected expenditures.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for
the acquisition or construction of major capital facilities (other
than those financed by proprietary funds, Special Assessment
Funds, and Trust Funds).
CAPITAL RESOURCES Resources of a fixed or permanent character, such as land and
buildings, which cannot ordinarily be used to meet current
expenditures.
CERTIFICATES OF
PARTICIPATION(COP) Form of financial instrument similar to a bond to facilitate lease/
purchase agreements. Not a debt of the County.
CONSERVATION TRUST State of Colorado lottery funds remitted to the County for parks
and recreation use.
464
CONTINGENCY ACCOUNT A budgetary reserve set aside for emergencies or unforeseen
expenditures not otherwise included in the budget.
CONTINUING APPROPRIATION An appropriation which, once established, is automatically
renewed without further legislative action, period after period,
until altered or revoked. The term should not be confused with
INDETERMINATE APPROPRIATION.
COPS UHS Federal community oriented policing grant.
COST ALLOCATION PLAN Identification, accumulation and distribution of costs relative to
the provision of those services, along with the methods used.
CRS Colorado Revised Statutes
DA District Attorney
DEFICIT (1) The excess of the liabilities of a fund over its assets.
(2) The excess of expenditures over revenues during an
accounting period; or, in the case of proprietary funds,
the excess of expense over income during an accounting
period.
DEPRECIATION (1) Expiration in the service life of fixed assets, other than
wasting assets attributable to wear and tear,
deterioration, action of the physical elements,
inadequacy, and obsolescence.
(2) The portion of the cost of a fixed asset other than a
wasting asset which is charged as an expense during a
particular period. In accounting for depreciation,the cost
of a fixed asset, less any salvage value, is prorated over
the estimated service life of such an asset, and each
period is charged with a portion of such cost. Through
this process, the entire cost of the asset is ultimately
charged off as an expense.
DIRECT COSTS Costs that have a clearly identifiable beneficial or causal
relationship to the services performed.
EDAP Economic Development Action Partnership.
465
ENCUMBRANCES Obligations in the form of purchase orders, contracts or salary
commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved. They cease to be
encumbrances when paid or when an actual liability is set up.
ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue appropriated is the amount
approved by the Board.
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future
use of net current assets, debt service, and capital outlays.
The unmodified use of the term expenditures in this text is
intended to mean budgetary expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A 12-month period to which the annual operating budget
applies and at the end of which a government determines its
financial position and the results of its operations.
FIXED ASSETS Assets of a long-term character which are intended to continue
to be held or used,such as land, buildings, improvements other
than buildings, machinery and equipment.
FTE(FULL-TIME
EQUIVALENT) Numeric equivalent of one person occupying one employment
position for one year(equivalent of 2,080 hours or 52 forty-hour
weeks).
FUNCTION A group of related activities aimed at accomplishing a major
service or regulatory program for which a government is
responsible. For example, public health is a function.
FUNCTIONAL
CLASSIFICATION Expenditure classification according to the principal purposes
for which expenditures are made. Examples are public safety,
public health, public welfare, etc.
FUND A fiscal and accounting entity with a self-balancing set of
accounts recording cash and other financial resources,together
with all related liabilities and residual equities or balances, and
changes therein, which are segregated for the purpose of
carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions, or limitations.
466
FUND BALANCE Fund balance is the excess of assets over liabilities and is
therefore also known as surplus funds.
GAAP(GENERALLY
ACCEPTED ACCOUNTING
PRINCIPLES) Standards for financial accounting and reporting.
GENERAL FUND The fund used to account for all financial resources except
those required to be accounted for in another fund.
GEOGRAPHICAL
INFORMATION SYSTEM(GIS) A computerized data base of all land attributes within the
County. The"base map"contains the least amount of common
data which is supplemented by attribute overlays.
GRANT A contribution by a government or other organization to support
a particular function. Grants may be classified as either
categorical or block depending upon the amount of discretion
allowed the grantee.
HIGHWAY USER TAX(HUTF) Revenue that is derived from the state gasoline tax, and
restricted for Road and Bridge activities.
INDETERMINATE
APPROPRIATION An appropriation which is not limited either to any definite
period of time or to any definite amount. A distinction must be
made between an indeterminate appropriation and a continuing
appropriation. In the first place, whereas a continuing
appropriation is indefinite only as to time, an indeterminate
appropriation is indefinite as to both time and amount. In the
second place, even indeterminate appropriations which are
indefinite only as to time are to be distinguished from continuing
appropriations in that such indeterminate appropriations may
eventually lapse. For example, an appropriation to construct a
building may be made to continue in effect until the building is
constructed. Once the building is completed, however, the
unexpended balance of the appropriation lapses. A continuing
appropriation, on the other hand, may continue forever; it can
only be abolished by specific action of the legislative body.
INDIRECT COSTS Costs associated with, but not directly attributable to, the
providing of a product or service. These costs are usually
incurred by other departments in the support of operating
departments.
467
INTERFUND TRANSFER Amounts transferred from one fund to another.
INTERGOVERNMENTAL
REVENUE Revenue received from another government for a specified
purpose. In Weld County, these are funds from municipalities,
the State of Colorado, and the Federal Government.
INTERNAL SERVICE FUND Funds used to account for the financing of goods or services
provided by one department to another department on a cost
reimbursement basis, for example, the Printing and Supply
Fund and the Computer Services Fund.
LINE-ITEM BUDGET A budget that lists each expenditure category(salary, materials,
telephone service, travel, etc.)separately, along with the dollar
amount budgeted for each specified category.
MANDATE Any responsibility, action or procedure that is imposed by one
sphere of government on another through constitutional,
legislative, administrative, executive, or judicial action as a
direct order or that is required as a condition of aid.
MILL LEVY(TAXRATE) Rate applied to assessed valuation to determine proeprty taxes.
A mill is 1/10th of a penny, or $1.00 of tax for each $1,000 of
assessed valuation.
MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental
fund type Spending Measurement Focus. Under it, revenues
are recognized when they become both "measurable" and
"available to finance expenditures of the current period".
Expenditures are recognized when the related fund liability is
incurred except for:
(1) inventories of materials and supplies which may be
considered expenditures either when purchased or when
used;
(2) prepaid insurance and similar items which need not be
reported;
(3) accumulated unpaid vacation, sick pay, and other
employee benefit amounts which need not be recognized
in the current period, but for which larger-than-normal
accumulations must be disclosed in the notes to the
financial statements;
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(4) interest on special assessment indebtedness which may
be recorded when due rather than accrued, if
approximately offset by interest earnings on special
assessment levies; and
(5) principal and interest on long-term debt which are
generally recognized when due. All governmental funds
and Expendable Trust Funds are accounted for using the
modified accrual basis of accounting.
NET BUDGET The net budget eliminates double-counting in the budget, such
as fund transfers, and thus represents the true level of
programmed spending in the budget.
NON-DEPARTMENTAL A category established to account for expenses not associated
with any specific department, but all departments or many,
within a fund.
OBJECT As used in expenditure classification, this term applies to the
article purchased or the service obtained (as distinguished from
the results obtained from expenditures). Examples are
personal services,contractual services,materials,and supplies.
OPERATING BUDGET Plans of current expenditures and the proposed means of
financing them. The annual operating budget (or, in the case
of some state governments, the biennial operating budget) is
the primary means by which most of the financing acquisition,
spending, and service delivery activities of a government are
controlled. The use of annual operating budgets is usually
required by law. Even where not required by law, however,
annual operating budgets are essential to sound financial
management and should be adopted by every government.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING GRANTS Grants which are restricted by the grantor to operating
purposes or which may be used for either capital or operating
purposes at the discretion of the grantee.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
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OPERATING TRANSFER Routine and/or recurring transfers of assets between funds.
ORGANIZATIONAL UNIT A responsibility center within a government.
ORGANIZATION UNIT
CLASSIFICATION Expenditure classification according to responsibility centers
within a government's organization structure. Classification of
expenditures by organization unit is essential to fixing
stewardship responsibility for individual government resources.
OVERHEAD Those elements of cost necessary in the production of an
article or the performance of a service which are of such a
nature that the amount applicable to the product or service
cannot be determined accurately or readily. Usually they relate
to those objects of expenditure which do not become an
integral part of the finished product or service such as rent,
heat, light, supplies, management, supervision, etc.
PROGRAM An organized set of related work activities which are directed
toward a common purpose or goal and represent a well defined
expenditure of county resources.
PROGRAM BUDGET A budget wherein expenditures are based primarily on
programs of work and secondarily on character and object
class. A program budget is a transitional type of budget
between the traditional character and object class budget, on
the one hand, and the performance budget, on the other.
REIMBURSEMENTS (1) Repayments of amounts remitted on behalf of another
party.
(2) Interfund transactions which constitute reimbursements
of a fund for expenditures or expenses initially made
from it which are properly applicable to another fund --
e.g., an expenditure properly chargeable to a Special
Revenue Fund was initially made from the General Fund,
which is subsequently reimbursed. They are recorded as
expenditures or expenses (as appropriate) in the
reimbursing fund and as reductions of the expenditure or
expense in the fund that is reimbursed.
RESERVE (1) An account used to earmark a portion of fund balance to
indicate that it is not appropriate for expenditure.
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(2) An account used to earmark a portion of fund equity as
legally segregated for a specific future use.
RESIDUAL EQUITY
TRANSFER Non-recurring or non-routine transfers of assets between funds.
REVENUES (1) Increases in governmental fund type net current assets
from other than expenditure refunds and residual equity
transfers. Under NCGA Statement 1, general long-term
debt proceeds and operating transfers-in are classified
as "other financing sources" rather than revenues.
(2) Increases in proprietary fund type net total assets from
other than expense refunds, capital contributions, and
residual equity transfers. Under NCGA Statement 1,
operating transfers-in are classified separately from
revenues.
SOURCE OF REVENUE Revenues are classified according to their source or point of
origin.
SUBACTIVITY A specific line of work performed in carrying out a governmental
activity. For example, "cleaning luminaries" and "replacing
defective street lamps"would be subactivities under the activity
of"street light maintenance".
SUBFUNCTION A grouping of related activities within a particular governmental
function. For example, "police" is a subfunction of the function
"public safety".
SURPLUS The use of the term "surplus" in governmental accounting is
generally discouraged because it creates a potential for
misleading inference.
TABOR (TAXPAYERS
BILL OF RIGHTS) An amendment to the Colorado Constitution approved by the
voters in November 1992. The Taxpayers Bill of Rights has
been incorporated in the State Constitution as Section 20 of
Article X. The amendment limits growth in both state and local
government revenue and expenditures, makes provision for
annual elections, and requires voter approval for tax increases.
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TABOR RESERVE Term applied to a reserve which is required by the TABOR
Amendment. Starting in 1995 this reserve is 3%of"Fiscal Year
Spending" excluding bonded debt service. This reserve is for
use in declared emergencies only.
TANF Temporary Assistance to Needy Families.
TAXES Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit. This
term does not include specific charges made against particular
persons or property for current or permanent benefits such as
special assessments. Neither does the term include charges
for services rendered only to those paying such charges as, for
example, sewer service charges.
TAX LEVY The total amount to be raised by general property taxes.
TAX RATE The amount of tax stated in terms of a unit of the tax base; for
example, 25 mills per dollar of assessed valuation of taxable
property.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. The
limit may apply to taxes raised for a particular purpose, or to
taxes imposed for all purposes, and may apply to a single
government, to a class of governments, or to all governments
operating in a particular area. Overall tax rate limits usually
restrict levies for all purposes and of all governments, state and
local, having jurisdiction in a given area.
TAX ROLL The official list showing the amount of taxes levied against each
taxpayer or property. Frequently, the tax roll and the
assessment roll are combined, but even in these cases the two
can be distinguished.
TRADITIONAL BUDGET A term sometimes applied to the budget of a government
wherein expenditures are based entirely or primarily on objects
of expenditure.
UNC University of Northern Colorado
UNINCORPORATED COUNTY Those portions of the county that are not part of a legal entity
such as a city or some towns.
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WELL PROGRAM Wellness health program provided as a fringe benefit to
employees.
WORKLOAD MEASURES Specific quantitative and qualitative measures of work
performed as an objective of the department.
WORK PROGRAM A plan of work proposed to be done during a particular period
by the administrative agency in carrying out its assigned
activities.
WORK UNIT A fixed quantity which will consistently measure work effort
expended in the performance of an activity or the production of
a commodity.
NOTE: Most of the above definitions were taken from Governmental
Accounting, Auditing, and Financial Reporting, MFOA, Chicago, 1980, Appendix B. pp. 53-77.
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Attat
Wilk
COLORADO
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