HomeMy WebLinkAbout20001548 RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR CORE
SERVICES FUNDS AND AUTHORIZE CHAIR TO SIGN - DEPARTMENT OF SOCIAL
SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Notification of Financial Assistance
Award for Core Services Funds between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and the Weld County Department of Social Services, commencing June 1, 2000, and
ending May 31, 2001, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Award for Core Services Funds between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and the Weld County Department of Social Services be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2000, nunc pro tunc June 1, 2000.
BOARD OF COUNTY COMMISSIONERS
♦
I WELD COUNTY, COLORADO
,(_a ,
ATTEST: I1,
r r �(% � A !. a li . AI O;_;a,Cam: ,
,o , ,,Barbara J. Kirkmeyer, Chair L-
Weld County Clerk to thBo r O i
7 EXCUSED
4 M. J. ile, Pro-Tem
BY: �!��
Deputy Clerk to the Boa _-
Geor . Baxter
AP D AS TO FO .
Dale K. Hall
_ nt A my — EXCUSED
Glenn Vaad
2000-1548
cc. S.S, SS0027
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core)Funds
Type of Action Contract Award No.
X Initial Award FY00 PAC-11001
Revision (RFP-FYC-00007)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2000 and Weld County Department of Social Services
Ending 05/31/2001 Generic Day Treatment
P.O. Box A, 315 B North 11th Avenue,
Greeley, CO 80632
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
This program is specifically designed to treat Award is based upon your Request for Proposal(RFP).
victims of sexual abuse and the perpetrator of the The RFP specifies the scope of services and conditions
abuse in order to avoid out-of-home placement, of award. Except where it is in conflict with this
shorten out-of-home placement, and/or reunite the NOFAA in which case the NOFAA governs, the RFP
families. Depending on the gravity of the upon which this award is based is an integral part of the
presenting issues, there will be variability as to action.
how much contact is required on a weekly basis.
Program capacity and the total number of clients Special conditions
to be served will be flexible.
1) Reimbursement for the Unit of Services will be based
Cost Per Unit of Service on a monthly rate per child or per family.
2) The monthly rate will be paid for only direct face to
Hourly Rate Per (provider rate) face contact with the child and/or family as evidenced
Unit of Service Based on Approved Plan by client verification form, and as specified in the unit
Enclosures: of cost computation.
X Signed RFP:Exhibit A 3) Unit of service costs cannot exceed the monthly and
Supplemental Narrative to RFP: Exhibit B yearly cost per child and/or family.
Recommendation(s) 4) Rates will only be remitted on cases open with and
referrals made by the Department of Social Services.
Conditions of Approval
5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
end of the 25th calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Approvals: / Program Official: 2toCfrl°
By l.C L l/ By „irk udy . Grieg ,
Board of Weld County Commissioners Weld unty Dppartment of Social Services
Date: a aG-a[R7a Date: (0(20/0O
2000-1548
SIGNED RFP
EXHIBIT A
INVITATION TO BID
RFP-FYC 00007
DATE:February 28, 2000 BID NO: RFP-FYC-00007
RETURN BID TO: Pat Persichino,Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
t — ---•--- —
SUMMARY
Request for Proposal(RFP-FYC-00007) for:Family Preservation Program--Sexual Abuse Treatment Proyji-tnt
Family Issues Cash Fund or Family Preservation
Program Funds
Deadline: March 23,2000,Tuesday, 10:00 a.m.
The Families,Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that competing applications will be accepted for approved vendors pursuant to the
Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S.
26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home
Placement(C.R.S. 26-5.3-101). The Families,Youth and Children Commission wishes to approve services
targeted to run from June I, 2000, through May 31, 2001, at specific rates for different types of service, the
County will authorize approved vendors and rates for services only. The Sexual Abuse Treatment Program
must provide for therapeutic intervention through one or more modalities to prevent further sexual abuse
perpetration or victimization. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART b...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work.
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
TYPED OR PRINTED IGNATURE
VENDOR Wcc s cQUN7/ 3SS '/ -
(Name) Handwritten Signature By Authorized
Officer or Agent of Vendor
ADDRESS / s t) ( vii AH't , wvc c TITLE t1114 22
G,Zc Sot 3 i DATE 3/J) (ev
PHONE# '* 7c 3sa r9a3 K6st -
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
Herr 1l.-VUVV I Attached A
SEXUAL ABUSE TREATMENT PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2000-2001 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2000-2001
BID#RFP-FYC-00007
NAME OF AGENCY: Weld County Department of Social Services
ADDRESS: 315 N. 11th Avenue.P.O.Box A. Greeley.CO 80632
PHONE: (970) 352-1551 x 6250
CONTACT PERSON: Chris Karl TITLE: Social Services Manager 11
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Sexual Abuse Treatment Program must
provide for therapeutic intervention through one or more modalilirs to prevent firrther sexual abuse perpetration or
victimization,
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1.2000 Start
End May 31. 2001 End
TITLE OF PROJECT: Generic Sex Abuse
__AMOUNT REQUESTED:
(h ill S xit.2 c. 774i"rc1 7.c.:—/_.----1-
37a a(e °
Name and Signature of Person� Preparing Document Date
tc ( ≥/,9./CSC'
Name an gnatu#hief Admi istrativ Officer Applicant Agency Date
(((,‘,/ MANDATORY PROPOSAL RFOTJTRKMF,NTfi
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this
Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 1999-2000 to Program Fund year 2000-2001.
Indicate No Change from FY 1999-2000
Project Description
. Target/Eligibility Populations
GC Types of services Provided
LL Measurable Outcomes
Service Objectives
/ Workload Standards C
‘,.--,L- Staff Qualifications
Unit of Service Rate Computation ('<
Cl Program Capacity per Month
Certificate ofInsurance
Page 25 of 32
au•a-r J.a..-vvvv I Attached A
Date of Meeting(s)with Social Services Division Supervisor: Not applicable
Comments by SSD Supervisor:
Name and Signature of SSD Supervisor Date
Page 26 of 32
RFP-FYC-00007 Attached A
Program Category Sexual Abuse Treatment ProvjamBid Category
Project Title Generic Sex Abuse Treatment
Vendor Weld County Department of Social Services
PROJECT DESCRIPTION
Weld County is requesting the continuance of the generic sexual abuse fund. This fund has been
effective in providing offense specific therapy, evaluations, victim therapy, educational counseling,
and related services for families on an outpatient basis in a number of locations. It allows
caseworkers to specifically obtain evaluations and tailor interventions to the needs of families and
provides a continuum of care and access to specialized treatment needed by offenders and victims of
sexual abuse. It affords the Department flexibility in assuming the court ordered responsibility to
assess families for safety and treatment, and to keep children from placement or more restrictive and
expensive levels of care.
II. TARGET/ELIGIBILITY POPULATIONS
In previous years, the primary focus of this fund has been on adolescent offenders and their families.
With the ability to alter our payment rates to Child Placement Agencies, we are now able to pay for
offense-specific therapy for adolescents in CPA settings without the use of this fund. We will still
have cases where an adolescent offender can be maintained in his home, or with a relative, if he is
able to participate in offense-specific therapy. These children can be as young as ten years old, or as
old as eighteen. They will have to meet the out-of-home placement criteria, and services will have
the purpose of preventing imminent placement, or of reunifying the family. Family participation and
a system approach are important in sex offense therapy, so other family members will be eligible for
services through this fund. Other eligible populations will include victims of sex abuse (age one
through eighteen)who require treatment in order to be maintained in their home, or in some cases,
their adoptive home. Families who need bilingual services or offense-specific therapy for teenagers
with developmental delays can also be served by this fund. Residents who live in South County or
who do not have access to services in Greeley would also qualify for this fund.
Program capacity and the total number of clients to be served will be flexible with this program, as
we will use this fund to contract with individual providers. Offenders require long-term treatment,
with one year to eighteen months being the practice standard. Assessments can usually be concluded
within a couple of sessions. For victim services,therapy can also be long-term; however, this fund
will be used to pay for children and families that need immediate and specialized treatment to address
behavioral and emotional issues stemming from sexual abuse that threaten to jeopardize placement.
After acute placement crises have been resolved, these clients will be referred to other funding or
therapeutic services for continued treatment. It is anticipated that we will serve seven to twelve
families a year.
III. TYPE OF SERVICES TO BE PROVIDED
Services provided through this fund will be individualized to meet the needs of families and the
Department. The Department will only use providers with expertise in sexual abuse/offender
assessment, treating offender behavior, or sexual abuse trauma. Treatment modalities will vary
Page 27 of 32
RFP-FYC-00007 Attached A
according to the needs of the case. Group therapy is important for offenders, as well as individual
therapy. Polygraph testing and family therapy are also applicable in most cases. The Department
will only contract with qualified providers who can identify the precursors and cognitive distortions
that accompany offense behavior. These providers also need to be skilled in the confrontive
techniques needed to assure safety and progress in the offender. Specific modalities can be assessed
as needed, from diagnostic assessments to victim groups or chaperone training, as indicated by the
case. Caseworkers will be the gatekeepers as to what modalities are used in their cases, and the
providers will need prior authorization for their treatment strategy. In every case, alternative-funding
sources will be utilized to pay for treatment before this fund (private insurance, Medicaid, victim's
compensation, Vale grants).
W. MEASURABLE OUTCOMES
Caseworkers will need to be vigilant to assure that providers who access this fund work on the
Department's directives,namely to prevent out-of-home placement or a more restrictive level of care.
Providers who are deemed appropriate will be asked to sign a contract that specifies our billing
requirements (monthly billing, client verification) and our need for written reports and updates on
client progress. Approval for funding will also be reviewed by the DSS manager quarterly to further
verify the effectiveness of service, and the compliance of the provider with the Department's
expectations. Clinically, the caseworker and DSS manager will review the behavioral, attitudinal,
and family parameters that indicate progress or the lack thereof Each provider will have their own
means of measuring outcomes, and these will be made available to the caseworker. Perpetrators who
re-offend will likely be evaluated for a more restrictive level of care, and be disqualified from further
outpatient services. The manager of this fund will track how many children are able to remain in his
or her own home (or least-restrictive setting), and the number of timely assessments provided for the
court or for treatment planning.
V. SERVICE OBJECTIVES
The purpose of this fund will be to increase availability and quality of services by using recognized
experts in offender and victim therapy, and they will have to demonstrate a pragmatic and cost-
effective approach to continue their funding. The essential goals of treatment for the perpetrator are:
1. Owning and accepting responsibility for sexually inappropriate behavior.
2. Reduction in deviant sexual arousal patterns and impulses, and development of appropriate
patterns.
3. Identification and elimination of the cognitive distortion used to rationalize,justify, and
excuse perpetration.
4. Identification of the sexual abuse/assault cycle and development of cycle management ability.
5. Development of an awareness of the impact of sexual abuse on the victim.
6. Development of techniques to manage anger, as well as power and control issues,more
effectively.
7. Resolution of the issues related to abandonment and the offender's own victimization issues.
8. Development of skills requisite to healthy and age appropriate social and sexual relations.
For the family system, caretakers need to demonstrate the capacity to recognize and confront the
Page 28 of 32
RFP-FYC-00007 Attached A
offender's abusive patterned behaviors, and follow a safety plan in regulating any contact with the
offender. An understanding of the following will increase parental competency:
1. How the offender controlled, manipulated, and arranged for time alone with the victim.
2. How the offender controlled and manipulated the family to avoid detection.
3. Understanding of offenders' specific cycle of abuse and relapse chain of events.
4. Complete apprehension of no-cure and containment principles related to recovery.
5. Review of a safety plan with practices of behavioral response on the part of the family if the
offender does not follow the safety plan.
6. Understand the scope of deviant behaviors.
7. Information and supervision for non-abused potential victims.
For cases where the Department is addressing victimization only, our focus for this fund will be on
eliminating the need for removal from the home. Behaviors that might lead to the need for removal
would be sexual acting out, suicidal ideation or attempts, or other unmanageable behavior where the
etiology can be traced or referred from the experience of sexual abuse. The plan would be to use this
fund until there is some stability, and then refer the family to another funding source or provider to
address other long-term issues.
VI. WORKLOAD STANDARDS
As Weld County is not the provider of these services, an exact description of workload standards is
not possible. Obviously, Weld County will only contract with reputable agencies and individuals that
adhere to an ethical workload standard.
VII. STAFF QUALIFICATIONS
Weld County will only contract with providers who have vast experience in the sex abuse field, and
all therapists will have advanced degrees and significant training in either treating offenders or
victims.
Page 29 of 32
- - --- AuacneaA
VIII. COMPUTATION OF DIRECT SERVICE RATE
When a provider has been identified who can meet the needs of a referred family, they will be
instructed that they can only bill for direct client contact. Before approving any service,the
provider's hourly rate and the estimated total cost for the service will be reviewed.
(Explanations for these Lines are Provided on the Following Page)
Total Hours of Direct Service per Client Hours [A]
Total Clients to be Served Clients (B]
Total Hours of Direct Service for Year Hours [C]
(Line [A] Multiplied by Line [B]
Cost per Hour of Direct Services $ Per Hour [D]
Total Direct Service Costs $ [E]
(Line (C] Multiplied by Line [DI )
Administration Costs Allocable to Program $ [F]
Overhead Costs Allocable to Program $ [G]
Total Cost, Direct and Allocated, of Program$ [H]
Line [E] Plus Line (F] Plus Line [G] )
Anticipated Profits Contributed by this Program $ [I]
Total Costs and Profits to be Covered
by this Program(Line [H] Plus Line [I] ) $ (J]
Total Hours of Direct Service for Year [K]
(Must Equal Line (CI )
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ [L]
Day Treatment Programs Only:
Direct Service House Per Client Per Month [MI
Monthly Direct Service Rate $ [N)
Page 30 of 32
- - .yuacnen A
[A] This is an estimate of the total hours of direct, face-to-face service each
client will receive from the time he or she enters the program until completing
the program.
[E] This is an estimate of the number of clients who will be served during the period
from June 1, 2000, through May 31, 2001.
[D] This represents the average hourly salary and benefits that your organization
pays its direct service providers plus any costs which are directly attributable
to the face-to-face session with the client.
[F) This represents the salary and benefits of direct service, supervisory, and
clerical personnel which are not incurred in providing direct, face-to-face
service to the client, but can be allocated to this program for time spent on the
program for activities such as travel, phone conversations, "no-shows, "
discussions with involved parties, meeting preparation, and report completion.
[G] This represents the Agency Overhead costs, such as Rent, Utilities, Supplies,
Postage, Travel Reimbursement, Telephone Charges, Equipment, and Data Processing
which are not incurred in providing direct, face-to-face service to the client,
but can be allocated to this program for time spent on the program for activities
such as travel, phone conversations, "no-shows, " discussions with involved
parties, meeting preparation, and report completion.
[H] This represents the Grand Total Costs directly attributable or allocable to this
program. It should be a reasonable assumption that if you decided to discontinue
this program, your agency would realize a reduction in costs approximately equal
to this amount.
[I] This represents the total amount of profit your firm expects to realize as a
result Of operating this program. Any difference between Lines [H] and [J] must
be substantiated by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request
for Proposal.
[M] To be completed by prospective providers of the Day Treatment Program only, this
line represents the estimated number of hours per month your organization will
provide direct, face-to-face services per client.
(N) To be completed by prospective providers of the Day Treatment Program services
only, this line represents the actual direct, face-to-face monthly service rate
at which you will be requesting payment for the services provided under the
conditions of this Request for Proposal. Calculated by multiplying Line [L] by
Line CM) .
Page 31 of 32
INVITATION TO BID
RFP-FYC 00007
DATE:February 28, 2000 BID NO: RFP-FYC-00007
RETURN BID TO: Pat Persichino,Director of General Services
915 10th Street, P.O.Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal(RFP-FYC-00007) for:Firnily Preservation Program--SexuaEAbuse Treatment Program
Family Issues Cash.Fund or Family Preservati n
Program Fintdq
Deadline: March 23,2000, Tuesday, 10:00 a.m.
The Families,Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that competing applications will be accepted for approved vendors pursuant to the
Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S.
26-5.5-101)and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home
Placement(C.R.S.26-5.3-101). The Families,Youth and Children Commission wishes to approve services
targeted to run from June 1,2000,through May 31,2001, at specific rates for different types of service, the
County will authorize approved vendors and rates for services only. The Sexual Abuse Treatment Program
must provide for therapeutic intervention through one or more modalities to prevent further sexual abuse
perpetration or victimization. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART O...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work.
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
TYPED OR PRINTED SIGNATURE
VENDOR
(Name) Handwritten Signature By Authorized
Officer or Agent of Vendor
ADDRESS TITLE
DATE ,
PHONE#
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
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